Parish Council

MINUTES BRANTHAM PARISH COUNCIL MEETING Wednesday 06 December 2017, 7.30pm held at Brantham Village Hall

PRESENT: Cllrs M Aherne, R Candy, C Elliot, J Heywood, L Laws, A McCraw, C Phillips, J Van Der Toorn

CHAIRPERSON: Cllr L Dunnett

IN ATTENDANCE: S Keys (Clerk), County Cllr D Wood, and 6 members of the public.

PC 12.17.01 OPENING The Chair declared the meeting open at 7.30 pm and thanked all for attending. A statement was read out by the Chair indicating that, in accordance with legislation, the public and councillors were permitted to film, record, photograph or use social media in order to report on the proceedings of the meeting. A full transcript is available from the Clerk.

The Chair reminded the public that a Council meeting is not a public meeting, it is a meeting conducted in public. Members of the public, the press, and District, Borough or County Councilors are invited to attend our meetings and contribute during the public forum. Comments from the public during the remainder of the meeting should be by invitation from the Chair only.

PC 12.17.02 APOLOGIES Councillors JPearce and PSaward. District Councillor HSteer

PC 12.17.03 DECLARATION OF INTEREST AND LOCAL NON-PECUNIARY INTERESTS There were no local non-pecuniary interests declared for the Agenda under discussion. There were no gifts of hospitality exceeding £25 declared. There were no requests for dispensations for the Agenda under discussion

PC 12.17.04 PARISH COUNCIL MEETING MINUTES The minutes of the Parish Council meeting on 01 November 2017 were approved and signed as a true record of the meeting.

PC 12.17.05 ACTION POINTS FROM THE PREVIOUS PARISH COUNCIL MEETING

MINUTE NO. ACTION DISMISSED/ ONGOING PC 07.17.08 (1) Proceed with the purchase and installation of a SID Dismissed The consultation is now complete and paperwork will be submitted Page 1 of 10 Initial…….Date……..

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to SCC (Copied to DWood) in the near future PC 09.17.09 Write a letter to the Co-op and DW to investigate options for Dismissed double yellow lines with SCC. DW informed the Council that this is unlikely to be effective since the policing of yellow lines is now moving to Ipswich Borough Council and it is unlikely that these will be enforced stringently. It was agreed that the Council would not pursue this further PC 10.17.08 (1) Set up new bank accounts to make salary payments Dismissed Completed, internet access for the Clerk now needs to be authorised to enable her to make payments PC 10.17.08 (5) Work with RK and Network Rail to see if there are any other Dismissed options for the Sea Wall level Crossing available. It was agreed that this action point should be pursued by the Footpaths Sub-Committee at the appropriate time PC 10.17.08 (6) Write to BML confirming annual rent increase of 10% Dismissed Completed PC 11.17.06 Discuss possibility of a Brantham Pedestrian Crossing at BDC in Ongoing light of changes to the Poppy Field development This has not yet been completed. It was agreed that AM and Councillor DWood would pursue this with BDC and SCC PC 11.17.08 (5) Contact the current Public Enquiry and request the opportunity to Dismissed make a representation in light of this new information about the footpath closure Completed

PC 12.17.06 PUBLIC SESSION The public session included:  A report from County Cllr Wood on the following issues: o 2018-19 Budget proposals o SCC’s Financial position o Home to school transport consultation o Sale of West Meadows traveller site o Education and Learning Infrastructure Plan A copy of DW’s full report can be found on the Brantham Website at www.brantham.onesuffolk.net.

Cllr DWood also highlighted that he currently has a small amount of locality funding available for community projects.

 A report from District Cllr McCraw on the following issues: o A legal opposition motion regarding BDC’s approach to merger with MSDC Page 2 of 10 Initial…….Date……..

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o BDC’s move to Endeavour House o Consultation on the new draft ward boundaries o Waste collection arrangements over the Christmas period  Comments from the public: o A query about the repair to the bollard on the corner of Cattawade Street. Cllr Wood confirmed that this has been reported and is on the program of work to be completed. o Concerns raised about the breaching of the sea wall at Cattawade Marshes. It was agreed that this would be addressed in agenda item PC 12.17.08 (7) o It was highlighted that the footpath that runs from Cattawade roundabout to Brantham Mill is once again very overgrown. ACTION: Clerk to report to SCC

PC 12.17.07 FINANCE REPORT (for financial details see Appendix A at the end of the minutes) The Clerk reported the following balances as at 30 November 2017:  Current Account - £5000.00  Deposit Account - £112,244.17 The Chair asked the Council to note and approve Appendix A to the agenda which included:  The schedule of accounts awaiting payment  The accounts paid since the last meeting  Details of income received since the last meeting Cllr Aherne proposed that the financial information at Appendix A should be approved by the Council, this was seconded Cllr Heywood and unanimously agreed by the Council.

PC 12.17.08 REPORTS FROM COMMITTEES AND REPRESENTATIVES 1. Finance Committee The Chair gave the following report: The Finance Committee met on Wednesday 22 November 2017. Cllr Dunnett gave an update from the Committee on the following items: o A contributions request has been received from Headway , however this has not been submitted on the appropriate form and so once the updated document is received this will be considered at the next Finance Committee meeting. o The proposed 2018-19 budget had been reviewed and approved by the Finance Committee. The budget proposes a Precept request of £45,659.00 from BDC, this represents a 1.99% increase to local residents and an annual cost of £52.58 per person. Cllr McCraw proposed that the circulated budget for 2018-19 and the associated precept request should be approved by the Council. This was seconded by Cllr Laws and unanimously agreed by the Council. The precept request forms will be completed and signed at the January 2018 Council meeting ready for submission by 31 January 2018. Page 3 of 10 Initial…….Date……..

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o Cllr Dunnett informed the Council that the new external audit arrangements for 2018-19 had now been received and that in future the auditors for Brantham Parish Council would be PKF Littlejohn LLP with a fee of £300.00. 2. Recreation Sub Committee Cllr Philips informed the Council that the annual Play area Inspection reports for 2017 had now been received, and that these did not highlight any major concerns. A number of responses have been received to the LPF Play area Regeneration questionnaire included in the last Bugle. The Clerk informed the Council that she had been informed by the local primary school that they would like to be involved in future consultation so that the voice of young people in the village can be heard. 3. Planning Committee The Clerk confirmed that the BPC Planning Committee met on 22 November 2017 and provided an overview of the meeting. The full minutes of the meeting can be found on the village website at www.brantham.onesuffolk.net. The Clerk read a report from Cllr Saward about the propsals for a new telephone mast to be installed at The Street, Brantham. The Council considered the responses received from members of the public on this issue. AM informed the Council that BDC would not be making a response to this pre-application consultation request, and that he and District Councillor Steer are both in favour of the plans. Following discussion it was agreed that Brantham Parish Council should make a response to the applicant highlighting the concerns of local people and indicate that further comments would be made when a full application has been received. ACTION: Clerk to make response on behalf of the Parish Council 4. Village Hall Management Committee Cllr Heywood informed the Council that new tables and a chair carrier had been purchased for the hall. The recent film night hosted by Brantham Box Office had been well attended. The next film showing of “It’s a Wonderful Life” would be on Wednesday 20 November, 7.30pm at Brantham Village Hall. Future plans for fundraising include a quiz night in March 2018, a Beetle Drive in May 2018 and a Jigsaw night in September 2018. 5. Footpaths Sub Committee Cllr Phillips informed the meeting that the further response to the proposed closure of the two railway crossings in Brantham has been submitted. However, the public enquiry has now been postponed due to the limited availability of the Inspector. It is unclear when this will now take place. The Chair thanked Cllrs Phillips and Aherne for their professional submission made on behalf of the Council. An email about the proposed closures has been received from the Ramblers association to which Cllr Phillips has responded 6. Legal Sub Committee

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Cllr McCraw highlighted the correspondence received from UK Power Networks following a meeting with their representative about the future plans for the overhead lines at the Lower Playing Field which will be run under the ground in preparation for the development on the Greenfield site. Cllr McCraw confirmed that the Legal Sub-Committee had not yet met to discuss this. AM proposed that he work with UK Power Networks and Birketts Solicitor to progress this matter on behalf of the Council. This was seconded by MA and unanimously agreed by the Council. 7. CEP Representative – Cllr Elliott informed the Council that there had been no alerts this month that had affected Brantham. Concerns have been raised about the breach of the sea wall at Cattawade Marshes and the flooding on the field and the effect that this may have on the power lines in this area. Cllr Elliot confirmed that UKPN are aware of this problem and are working with the landowner to address it, but work will not begin to improve the situation until Spring when the ground has dried out. 8. BLC Representative – Nothing to report 9. Babergh Parish and Town Council Alliance Representative Cllr JVDT informed the meeting that the Alliance had submitted a response to the Joint Local Plan Consultation. The Alliance are currently arranging meetings with the CEO of BDC for 2018 and will raise any issues highlighted by Parish Councils. 10. Public Transport Representative - nothing to report 11. SALC Representative Cllr Elliot gave an overview of the recent SALC AGM. 12. SNT Representative – nothing to report.

PC 12.17.09 CORRESPONDENCE TO NOTE/ACTION The Clerk reviewed the correspondence that had been received in October 2017 (copies had been circulated to Councillors prior to the meeting), Councillors noted the following: 1. An email from the Brantham Fireworks Committee requesting the use of the LPF for next year’s event. Cllr Laws proposed that this should be agreed, this was seconded by Cllr McCraw and unanimously agreed by the Council. ACTION: Clerk to respond accordingly to the Fireworks Committee 2. An email from the Brantham Leisure Centre about representation at Parish Council meetings. 3. An email from the Ramblers Association – discussed in agenda item PC 12.17.08 (5) 4. An email from a local resident in New Village (opposite the Leisure Centre) about parking. Following discussion it was agreed that a response should be sent highlighting that the Parish Council has no powers in this area. ACTION: Clerk to respond accordingly

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5. A letter from a local resident with concerns about the Brantham address and the loss of “Suffolk” from it. ACTION: Clerk to respond that as long as a house number and post code are included the letter will still arrive with either county included on the address. 6. An email from BDC about fly tipping in the verge opposite the Brantham Bull.

PC 12.17.10 MISCELLANEOUS CORRESPONDENCE All miscellaneous correspondence by email had been forwarded to Councillors during the month. The Clerk queried whether all Councillors wanted to receive the Roadworks notifications. It was agreed that this was necessary for all. Cllr McCraw requested that he should receive the notification and the Clerk agreed to register him on the system.

PC 12.17.11 DATA PROTECTION REGULATIONS The Clerk drew the Council’s attention to the report circulated prior to the meeting about the forthcoming changes to the data protection regime. Cllrs noted the contents of the report and the recommended actions for the Council. It was agreed that this would be re-visited when further clarification had been received from SALC/NALC about how to meet the requirements.

PC 12.17.12 INDUSTRIAL SITE UPDATE Nothing to report.

PC 12.17.13 SPEED CONTROL MEASURES ON A137 The Clerk reviewed the action taken to date, and thanked Cllrs Laws and McCraw for the delivery of the consultation letters and wheelie bin stickers. Now that the consultation has ended the documentation will be submitted to Suffolk County Council with a copy to Cllr DWood.

PC 12.17.14 CLOSURE OF BRANTHAM POST OFFICE The Clerk highlighted the responses received from the East of Co-op to the further letters sent from the Parish Council, and informed the Council that a response had not yet been received from the Post Office Ltd.

Following discussion it was agreed that a letter should be sent to the EoE Co-op regional Manager in light of the press release in relation to Mendlesham as circulated by Cllr Phillips. ACTION: Clerk to write to the Regional Manager requesting a review of the decision.

PC 12.17.15 DATE OF NEXT MEETING Wednesday 03 January 2018, 7.30pm at Brantham Village Hall.

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The Chair closed the meeting with thanks to all of the Councillors for their individual hard work over the year, and their contributions to the Council’s Committees and Sub-Committees. Further thanks were also extended to the Clerk for her work.

The meeting closed to the public at 8.49pm

SIGNED…………………………………………DATED……………………

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ACTIONS

MINUTE NO. ACTION DISMISSED/ ONGOING PC 11.17.06 Discuss possibility of a Brantham Pedestrian Crossing at BDC in AM/DW light of changes to the Poppy Field development PC 12.17.06 Report overgrowth on path from Cattawade roundabout to Clerk Brantham Mill PC 12.17.08 (3) Make a response to the applicant re: proposal for a new telephone Clerk mast at The Street, Brantham PC 12.17.09 Respond to the Fireworks Committee re: use of the LPF Clerk PC 12.17.09 Respond to local resident re: parking along New Village opposite Clerk the Leisure Centre PC 12.17.09 Respond to local resident that as long as a house number and post Clerk code are included the letter will still arrive with either county included on the address PC 12.17.14 Write to the Regional Manager of the EOE Co-op requesting a Clerk review of the decision to close the Counter

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APPENDIX A

PC 12.17.07 FINANCE REPORT

ACCOUNTS AGREED FOR PAYMENT Chq/Debit NET VAT TOTAL Powers Used Card/SO Parish Clerk – Salary SO £908.07 £908.07 LGA 1972, s.112 Parish Clerk – Office SO £20.00 £20.00 LGA 1972, s. 112 Phil Wainwright – Litter Picker SO £175.76 £175.76 Open Spaces Act 1906, ss.9 and 10 Tina Bird – Litter Picker SO £211.25 £211.25 Open Spaces Act 1906, ss.9 and 10 B.M.L Maintenance Payment SO £332.00 £332.00 Local Government (miscellaneous Provisions) Act 1976, s.19 Paul Brackley 003233 £630.00 £630.00 LGA 1972, s.111 (Grounds Maintenance Sept 2017) S. Fisher (Ipswich Websites) 003234 £130.00 £130.00 LGA 1972 (6 months of mailbox usage) S.Keys 003235 £24.00 £24.00 LGA 1972 (Petrol costs to Parish Liaison meeting at VH – 60 miles at £0.40p per mile) SALC 003236 £16.00 £3.20 £19.20 LGA 1972 (Payroll costs)

ACCOUNTS PAID SINCE THE LAST Chq/Debit NET VAT TOTAL Powers Used MEETING Card/SO Do It Wiser (via Amazon) Debit Card £37.79 £7.15 £42.95 LGA 1972 (Printer cartridges) Morrisons Debit card £3.90 £3.90 LGA 1972 (Stamps) O2 Direct Debit £22.26 £4.45 £26.71 LGA 1972 (Mobile phone) Tesco and Co-operative Debit card £48.98 £7.13 56.11 General Power of (Drinks and nibbles for post-meeting Compettence celebrations)

RECEIPTS RECEIVED SINCE THE LAST MEETING TOTAL Bank interest £4.89

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