RECRUITMENT PROCESS OVERVIEW

New Zealand Clinical National Match Programme Information for applicants applying for training positions in Clinical Radiology.

Recruitment Programme The Royal Australian and New Zealand College of Radiologists (RANZCR) selects candidates for its accredited Clinical Radiology Training Program within New Zealand is through an annual national recruitment scheme. The recruitment process is facilitated by RANZCR and the Radiology Training Network.

The programme is designed to find and appoint the very best medical graduates to undergo Clinical Radiology training in New Zealand. It is based on a standardised procedure that endeavours to provide a fair application process for both the applicants and their employers.

Recruitment Timeline Date Details Monday, 1 April 2019 Opening date for applications.

Wednesday, 1 May 2019 (noon) Closing date for applications.

Friday, 14 June 2019 Notification of Interview to Applicants All applicants are advised by email whether (or not) they have been shortlisted for an interview. Due to the tight timeframes, all applicants should consider arranging for leave on 1 July in the event they are shortlisted for an interview.

Monday, 1 July 2019 Interview date for successful applicants and matching selection process.

Friday, 5 July 2019 Applicants notified outcome of their application by email.

Wednesday, 31 July 2019 Employment offers made to Trainees (by the relevant DHB).

Friday, 2 August 2019 Acceptance date for Trainees (to advise their DHB employers).

Monday, 9 December 2019 Start date for Trainees.

Please note: Some of the above dates may be subject to change for reasons beyond the control of RANZCR.

Advertising RANZCR training positions are advertised around April each year, on: • RANZCR website — www.ranzcr.com/organisation/new-zealand-branch/branch-activities • NZ Doctor website — www.nzdoctor.co.nz • Kiwi Health Jobs website – http://www.kiwihealthjobs.com/ • District Health Board (DHB) websites — DHBs advertise internationally and nationally for Registrar Medical Officer (RMO) positions, including Clinical Radiology registrars.

Pre-requisites for entry into the RANZCR Clinical Radiology Training Program For more information, please refer to: www.ranzcr.edu.au/radiology/a-career-in-radiology Training in New Zealand Clinical Radiology training in New Zealand takes place under the auspices of the Royal Australian and New Zealand College of Radiologists (RANZCR).

Training Programme The New Zealand training program follows the RANZCR curriculum, which is completed in two phases over a five year program: • Phase 1 — Focuses on general clinical radiology training for years 1–3 • Phase 2 — Focuses on rotations for advanced clinical radiology training for years 4–5.

All trainees are required to complete various assessments and progression requirements throughout the training program, and to pass the Phase 1 and Phase 2 examinations.

Details of the training curriculum and assessments are available on the RANZCR website: www.ranzcr.com/radiology/training-in-radiology

Training Centres There are currently 9 RANZCR accredited Clinical Radiology training centres in New Zealand — 8 in the North Island and 2 in the South Island — each with their own Director of Training (DoT) and a specific number of training positions: Training Centre Director of Training City District Health Board (North to South) (DoT) (North to (DHB) South) City Dr Rhian Miranda Auckland Auckland DHB Radiology Department (Grafton) www.adhb.govt.nz

Middlemore Hospital Dr Graeme Anderson Auckland Counties Manukau DHB

Radiology Department Dr Kate Wood (Manukau) www.countiesmanukau.health.nz

North Shore Hospital Dr Lip Koon Ng Auckland Waitemata DHB

Radiology Department Dr Tim Elliot (North www.waitematadhb.govt.nz

Shore) Dr Leigh Harvey Hamilton Waikato DHB

Radiology Department www.waikatodhb.health.nz

Tauranga Hospital Dr Sharath Prakash Tauranga Bay of Plenty DHB

Radiology Department www.bopdhb.govt.nz

Rotorua Hospital Dr Barbara Hochstein Rotorua Lakes District DHB

Radiology Department www.lakesdhb.govt.nz

Wellington Hospital Dr Arun George Wellington Capital & Coast DHB Radiology Department Dr Kelli Hart www.ccdhb.org.nz

Christchurch Hospital Dr Wayne Collecutt Christchurch Canterbury DHB Radiology Department www.cdhb.health.nz

Dunedin Hospital Dr Michael Reddy Dunedin Southern DHB Radiology Department www.southerndhb.govt.nz

Rotation Requirements Clinical Radiology training is delivered through a networked model across Australia, New Zealand and Singapore. New Zealand based sites are currently in a state of transition. This means that sites will have a requirement for rotations across multiple or medical centres. It is mandatory that you comply with all required rotations under the Clinical Radiology Network Training Policy. Should a trainee wish to transfer their rotation between sites, they must contact their DoT initially then approach the DoT at the centre they are seeking to join to ascertain if a move is possible.

All trainees in New Zealand are required to adhere to the Network Training Policy and any subsequent changes to the policy. Trainees will spend no more than four years at any single training site within their five-year training program.

Leadership and Support The Branch Education Officer, Dr Lisa Sweetman, together with the Network Training Directors (NTDs) and Directors of Training (DoTs) and RANZCR staff ensure the effective functioning of the training program and communication with trainees.

Application Form The application form is for an interview during the annual national selection process. Applicants are required to complete the form, provide an up-to-date copy of their curriculum vitae, and to source suitable referees.

Among other questions on the application form, applicants are asked to rank all the training centres in which they would accept a position, in descending order of desirability. This list is retained by the College and is not available to those involved in the selection process.

Eligibility criteria for applicants To be eligible to undertake clinical radiology training in New Zealand, applicants must: • Have a minimum of two years’ full time postgraduate experience. • Have not exceeded the maximum number of applications (3). • Lawfully live and work in New Zealand. • Meet Health Workforce New Zealand criteria or have applied and been granted a HWNZ exemption. • Hold (or be eligible to hold) General Registration with the Medical Council of New Zealand (MCNZ), or provide written assurance from MCNZ that general scope registration will be approved.

Referees Applicants are to provide the names and addresses of three (3) professional referees with whom they have worked in the past two years, including at least one from the past year. References must be from a senior doctor with whom the applicant has actually worked.

A Senior Medical Officer (such as a Radiologist) who knows the applicant and might have spent some time with them during department visits is not qualified to provide a reference.

Interview Process Interviews are held in July each year. Successful applicants selected for interview will be invited to attend in person for three (3) separate 10 minute interviews, which run on the same day.

The interview panel will consist of representatives from the 11 accredited training centres, including Directors of Training and senior departmental radiologists.

The interviews comprise of applicants being interviewed by representatives from all the participating training centres. Interviews are standardised by shared sets of questions. Not all applicants can be shortlisted for interview, nor can every interviewed applicant be successful in gaining a training position.

Matching Process After the interviews, all applicants are appraised, scored and ranked in order of merit, and matched accordingly to the DHB. RANZCR will then recommend to the DHBs that they accept the matched applicants as employees.

It’s important for applicants to rank all training centres where they would be prepared to work and would actually go to as failure to include all preferred training centres may result in an applicant not being matched to a vacancy. This is demonstrated in the worked example on the US National Resident Matching Program website: www.nrmp.org

Additionally, withdrawing from a matched position would incur the penalty as you will not be eligible to re-apply for 2 years.

Process steps

1. Applicants send referee forms to their referees, either as email attachments or paper hardcopy. They inform referees that if they are selected, the College will forward the references to the relevant DHB (i.e. no second reference will be needed). 2. Applicants send signed application forms to the College via email. 3. Referees send completed and signed references directly to the College via email. 4. The College collates all the completed applications and sends a copy of each (including references) to each of the training centres via the Directors of Training. Applications which are incomplete at the deadline (e.g. incomplete set of references, or other documentation), or for which the application fee has not been received, will not be considered. 5. Each training centre considers all the applications it has received and makes a ranked list of those applicants based on their suitability for a place in the training programme within New Zealand, not on whether they are the most desired candidate for its own positions. 6. The College provides a template for training centres to score applicants on their academic record, CV and references. The academic and CV components comprise 55% of the final mark of this component. References comprise 45% of the final mark of this component. 7. Each training centre submits one short list in order of ranking to the College. 8. The College collates the shortlist from each training centre, adding the score of the individual applicants to derive a final shortlist. 9. The College collates the lists from the training centres, adding individual applicant’s scores, and derives a short list of candidates for interview. The threshold score for interview is based on the number of vacancies throughout the country. 10. The College emails applicants their invitation to interview and creates a timetable for the interviews. All applicants on the list are interviewed on the same day. 11. The College emails unsuccessful applicants. 12. Each training centre sends at least one, and preferably two representatives to Auckland for the interviews. 13. Interviews are held. These are arranged so that each applicant is interviewed by representatives of all the participating training centres. Interviews are standardised as much as possible by using a shared set of questions. 14. The interview panels use scoring sheets with weightings for various components of the interview. These components are content, communication skills, confidence, compatibility and presentation. The majority of marks are awarded on content of the interview. The interview total makes up 50% of the total score. The CV, references and academic record make up the other 50% of the total score. 15. Each training centre finalises the numerical ranking of its desired applicants, after the interviews are complete. These lists are given to the College and the interview panels then disband. 16. College representatives (at least two) and one other representative work separately to complete the matching of applicants and training centres. As it is an objective process, they should come up with the same answers. If not, the process is repeated until the final matching list is compiled. 17. The College emails successful applicants and advises them the relevant DHB will be in contact. 18. The College recommends and provides relevant information to DHBs regarding suitable applicants. 19. Successful applicants are contacted by the DHB, which will be their employer. Contact details are verified. A job offer is made and accepted. 20. The College emails unsuccessful applicants. It keeps the list of those who were interviewed but not appointed. This is confidential but can be made available to training centres that have a casual vacancy. 21. In the event that a centre fails to recruit a candidate from the recruitment round, the Branch Education Officer, the NZ Branch Office, and the Director of Training (DoT) from the relevant department will work together to contact unsuccessful shortlisted candidates who might be in a position to reconsider their preferences for training locations. Any such decision must have the full backing of the DoT concerned and attendance of another DoT is required.

Successful applicants will have their CV, references, application form and documents sent directly to the matched DHB. The DHB will then apply their specific checking criteria to the application and may require the successful applicant to complete an internal DHB application form. Offers of employment from the DHBs come out in late July each year. The successful applicants and the relevant DHBs then negotiate and sign mutually acceptable employment contracts.

To ensure the resource needs for each training centre are met, all Trainees will be required to commence their training on the Start Date for Trainees. In the event that a Trainee is unable to commence training on the Start Date for Trainees, then the Trainee must obtain written agreement from their DHB employers to commence training on an alternative date. The DHB employers are under no obligation to offer an alternative date if the Trainee cannot commence training on the Start Date for trainees.

RANZCR Training Applications are due to the College within two weeks of commencing training. Training Application Forms and the Compact will be available from November 2019.

Further Information For more information on the RANZCR training program, interview and selection process, please contact:

Jenna Howell New Zealand Branch, Project Officer Phone: (04) 472 6475 Email: [email protected]