Lesson 6 Hyperlinks, Bookmarks, and Section Breaks

Objectives

Students will insert hyperlinks into a document. Students will insert bookmarks into a document. Students will create section breaks within a document.

How to Begin 1. Open the LastName_Word Formatting.docx document from the previous lesson, if it is not already open. 2. Applying what you have learned, add a page break at the end of the document. 3. Applying what you have learned, insert the LastName_Tables document on the new page. 4. Scroll to the ocean image that was inserted in the LastName_Tables document.

Hyperlinks A hyperlink is an electronic link between a marked place in a document and another place in the document or to another document, file, or web page. TIP Hyperlinks typically appear in documents as blue underlined text, but can be formatted in many different appearances. To activate a hyperlink in Word 2013, The [Ctrl][K] key hold down the [Ctrl] key while clicking the hyperlink. combination opens the Insert 5. Right-click on the ocean image, and click Hyperlink... in the shortcut menu. Hyperlink dialog The Insert Hyperlink dialog box is displayed, as shown in Figure 6-1. box.

6. Click the Place in This Document button in the Link to: section on the left of the dialog box. A list-tree structure is displayed in the middle of the dialog box. 7. Click the Top of the Document branch, and click the OK button. A hyperlink to the top of the current document is assigned to the image. 8. Hover the cursor over the ocean image. The target for the hyperlink is displayed as help text next to the cursor. 9. Select the words the ocean in the second sentence below the ocean image. 10. Click the Add a Hyperlink button in the Links group on the Insert tab of the ribbon. The Insert Hyperlink dialog box is displayed. 11. Click the Existing File or Web Page button on the left of the dialog box. 12. Click in the Address: text box near the bottom of the dialog box, and enter www.oceansdiscovery.org. 13. Click the OK button to assign the hyperlink to the selected text. Notice the words are blue and underlined. This is the default appearance for a hyperlink in Word. 14. Click the Theme Colors button in the Themes group on the Design tab in the ribbon, and click Customize Colors... in the drop-down menu. The Create New Theme Colors dialog box is displayed, as shown in Figure 6-2, which can be used to change the color of the hyperlink.

15. Locate Hyperlink in the list, click the corresponding color swatch color, and click red in the palette that appears. 16. Similarly, change the Followed Hyperlink color to yellow. A followed hyperlink is one that has been activated at least once. The color change shows the user which links have been used. 17. Click in the Name: text box, and enter Hyperlink Special. By providing a descriptive name, the theme can be easily located in the future. 18. Click the Save button to apply the new theme and save it to the list. 19. Save the document.

Bookmarks A bookmark is similar to a hyperlink except that the link is always within the same document. As part of adding a bookmark, you will change the formatting of a paragraph. To keep the formatting in the rest of the document unchanged, a section break will be used. A section break defines a part of the document to which formatting and other features can be applied without affecting the rest of the document. A continuous section break keeps the break on the same page without starting a new page, if there is space.

20. Click Save As in the File tab of the ribbon, and click Computer followed by Browse in the backstage view. In the Save As dialog box, enter TIP LastName_Word Formatting 2 in the File name: text box, and click the Save button. This saves the document under a different name. The original Like hyperlinks, document will remain unchanged until it is opened and edited. bookmarks can be 21. Navigate to the middle of the document, and select the text Shapes. assigned to objects 22. Click the Insert a Bookmark button in the Links group on the Insert tab of the as well as text. ribbon. The Bookmark dialog box is displayed, as shown in Figure 6-3. Any existing bookmarks are displayed in the middle of this dialog box, but the list is empty because there are currently no bookmarks in the document.

23. Click in the Bookmark name: text box, enter Shapes, and click the Add button. TIP The bookmark is created and ready for use. 24. Navigate to the top of the document. Double-clicking on 25. Click the Insert a Bookmark button to display the Bookmark dialog box. the name of a 26. Select the Shapes bookmark in the list in the middle of the dialog box, and bookmark in the click the Go To button. The document view is immediately centered on the Bookmark dialog bookmark location. box has the same 27. Close the Bookmark dialog box. effect as clicking 28. Applying what you have learned, add the bookmarks shown in Figure 6-4. the Go To button.

Section Breaks 29. Use the Home bookmark to navigate to the beginning of the document. 30. Place the insertion point at the beginning of the first multiline paragraph, which begins with the word Every. 31. Click the Insert Page and Section Breaks button in the Page Setup group on the Page Layout tab of the ribbon. Notice that the drop-down menu is broken into two groups: Page Breaks and Section Breaks. 32. Click the Continuous command in the Section Breaks group of the drop-down menu, as shown in Figure 6-5. This sets the beginning of the section break at the insertion point (the beginning of the first multiline paragraph).

33. Place the insertion point at the end of the first multiline paragraph, and insert a continuous section break. This sets the end of the section break. TIP 34. Place the insertion point anywhere in the first multiline paragraph. 35. Click the Add or Remove Columns button in the Page Setup Selecting text and group on the Page Layout tab of the ribbon, and click Two in the changing the drop-down menu. Since section breaks were added before and column setting after the paragraph, only this paragraph is changed to a two- automatically column layout. Without the section breaks, the entire document would be inserts continuous changed to a two-column layout. section breaks 36. Use the markers on the ruler to adjust the margins of the columns as needed. before and after the 37. Save your work, and close the document. selected text.