Township of Central Frontenac Regular Council

Central Frontenac Regular Council Meeting December 11, 2018 – 4:00 PM 1107 Garrett Street, Sharbot Lake On

AGENDA Page

1. Call to Order

2. Approval of Agenda a) Approval of Agenda THAT the agenda for the Council meeting dated December 11, 2018 be approved as presented/amended.

3. Disclosure of Pecuniary Interest and General Nature Thereof

4. Approval of Minutes 6 - 12 a) Approval of Minutes November 27, 2018 THAT the minutes of the regular council meeting dated November 27, 2018 be approved as presented/amended.

13 - 15 b) Approval of Minutes December 4, 2018 THAT the minutes of the inaugural council meeting dated December 4, 2018 be approved as presented/amended.

5. Mayor's Remarks

6. Deferred Items

7. Staff Reports/Departmental Updates 16 a) BUILDING SERVICES 184-2018 Facilities Report THAT Council receive the Acting Development Services Manager’s report entitled “Facilities Update” for information.

17 - 18 b) BUILDING SERVICES 185-2018 Building Report THAT Council receive for information the Acting CBO’s report entitled "Construction Details -November, 2018".

Page 1 of 122 Page

19 c) PUBLIC WORKS 186-2018 Public Works Activity Report THAT Council receive the Public Works Activity Report as prepared by the A/Public Works Manager dated December 11, 2018 for information.

20 - 21 d) PUBLIC WORKS 187-2018 Installation of Stop Sign at the Intersection of Cross Road and Armstrong Road THAT Council approve the recommendation of the Acting Public Works Manager to install 1 (one) stop sign at the intersection of Cross Road and Armstrong Road and that a by-law be passed later in the meeting.

22 - 40 e) FINANCE 188-2018 A/P REPORT THAT Council approve the Cheque Distribution reports totalling $475,677.08 as prepared by the Treasurer.

41 f) FINANCE 189-2018 Section 357/358 Applications THAT Council approve the following reduction of Assessments pursuant to the Municipal Act.

Roll Number 10-39-040-020-00400-0000 Kennedy, Daryl John & Kennedy, Gordon Andrew for the period of June 1, 2015 - December 31, 2017 as reported by MPAC. Reason – Razed by fire, demolition or otherwise - (357)(1)(d)(l);

AND FURTHER, that Council approve an adjustment of taxes to be calculated by the tax department for the related period.

42 - 45 g) ADMINISTRATION 190-2018 Cemeteries By-Law 2013-28 Schedule "C" Price List THAT Council receive for information the updated Schedule “C” Price List to By-law 2013-28, being a by-law to Establish the Maintenance, Management, Regulation and Control of the Municipally Owned Cemeteries within the Township of Central Frontenac;

AND FURTHER, that Council accept the revised Schedule “C”, being the adjusted rates for 2019 accounting for the Consumer Price Index, as forming part of By-Law 2013-28.

46 h) ADMINISTRATION 191-2018 Holiday Hours

Page 2 of 122 Page

THAT Council receive for information the Clerk Administrator’s report entitled “Holiday Office Hours”

THAT Council approve the proposed holiday closure of the administrative office from December 24th– Jan. 2nd, and further approve the December 19th closure between 11:30-2:00 for the staff luncheon being held off-site.

47 - 49 i) ADMINISTRATION 192-2018 Request for Access/Licence Agreement - unopened road allowance - Lefebvre THAT Council receive for information the Clerk Administrator’s report entitled “Request for Access/Licence Agreement – Unopened Road Allowance – Lefebvre”.

AND THAT Council approve in principle the request for a licence agreement in favour of the applicant to grant permission to use the unopened road allowance and unmaintained portion of MacDonnell Road to access his property described as the West Half Lot 25 Concession 4 Oso;

AND FURTHER That the Clerk-Administrator finalize the terms of the licence agreement and bring forth a by-law to approve the final agreement.

50 - 76 j) ADMINISTRATION 193-2018 Code of Conduct/Staff/Council Relationship Policies THAT Council receive for information the Clerk Administrator’s report entitled “Code of Conduct/Staff/Council Relationship Policies”;

AND FURTHER THAT Council review the draft code, policy, and complaint protocol provided by our Integrity Commissioner John Mascarin, and provide staff direction in January on finalizing our township specific codes based on this draft documentation.

8. Committee/Other Reports/Minutes 77 - 79 a) Sharbot Lake Farmers Market THAT Council receive for information the Sharbot Lake Farmers' Market minutes for its meeting on Nov. 24, 2018.

9. Delegations/Presentations a) Delegation -Heritage Festival -Mike Proctor and Joan Hollywood

Page 3 of 122 Page

THAT Council receive the presentation regarding the Heritage Festival from Mike Proctor and Joan Hollywood, for information

80 - 89 b) Frontenac Community Futures Development Corporation - Anne Pritchard THAT Council receive the presentation regarding Frontenac Community Futures Development Corporation from Anne Pritchard, for information.

10. Communications/Correspondence 90 - 120 a) THAT Council receive the following communications/correspondence presented December 11, 2018 for information: i) Letter from Minister Steve Clark dated November 30, 2018 ii) RVCA email dated November 19th regarding Friends of Foley Mountain purchase of Snowshoes iii) RVCA statement dated Dec. 5, 2018 regarding "Normal" water levels in Rideau River watershed. iv) Email dated November 23, 2018 from Town of Kearney regarding Council Resolution re Voter's List for Municipal Elections v) KFL&A Public Health The Cost of Eating Healthy Report vi) Minister Vic Fedeli's letter dated November 20th, Deputy Minister's letter funding notice re: Cannabis vii) AMO email dated December 10 2018 - Policy update - Information for Councils - Developing a Municipal Cannabis Policy Statement

11. Public Meetings

12. By-laws/Agreements 121 a) stop sign bylaw THAT By-Law 2018-58 being a By-Law to authorize the installation of a Stop Sign within the Township of Central Frontenac be read a first, second, and third time, and finally passed this 11th day of December, 2018.

13. Notice of Motions

14. Giving Notice of Motion

15. New/Other Business a) Budget meeting schedule

16. Closed Session

17. Adjournment

Page 4 of 122 Page

122 a) Confirming By-law THAT By-law 2018-59, being a by-law to confirm the proceedings of Council on December 11, 2018 be read a first, secondand third time and finally passed this 11th day of December, 2018.

AND FURTHER that this meeting be adjourned until 4:00 p.m. on January 8, 2019, at the Soldiers' Memorial Hall, 1107 Garrett St. Sharbot Lake ON.

Page 5 of 122 AGENDA ITEM #a)

MINUTES OF THE REGULAR MEETING OF COUNCIL November 27, 2018

A regular meeting of the Council of the Township of Central Frontenac was held in the Soldiers Memorial Hall, 1107 Garrett St. Sharbot Lake ON, on Tuesday, November 27, 2018 at 4:00 PM

Present: Mayor Frances Smith, Deputy Mayor Tom Dewey, Councillors Bill MacDonald, Brent Cameron, John Purdon, Victor Heese

Regrets: Councillors Phillip Smith, Sherry Whan, Cindy Kelsey

Staff in Cathy MacMunn, Clerk Administrator, Cindy Deachman, Deputy

Attendance: Clerk, Michael McGovern, Treasurer

1. CALL TO ORDER Frances Smith, Mayor called the meeting to order at 4:00p.m.

2. APPROVAL OF AGENDA

a) Approval of agenda

Additions to agenda:

Additional correspondence/motion regarding RVCA and MVCA response to MPP Randy Hillier’s letter under item 7) n).

Additional closed session items relating to personal matters under S. 239(2) (b) and litigation or potential litigation under S. 239(2) (e).

Motion #: 256-2018 Moved By: John Purdon Seconded By: Victor Heese

THAT the agenda for the Council meeting dated November 27, 2018 be approved as amended. Carried

3. DISCLOSURE OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF None

4. APPROVAL OF MINUTES a) Approval of Minutes

Motion #: 257-2018 Moved By: Victor Heese Seconded By: John Purdon

THAT the minutes of the regular council meeting dated November 13, 2018 be approved as presented. Carried

5. MAYOR'S REMARKS

 The Santa Claus parade is this weekend, Dec. 1 at 1:00. The township will have a float in the parade. Meet at the office at 12:30  Festival of Trees will be held at Oso Hall December 6, 7, 8. Tickets for lunch on Dec. 6 are available at the township office for $15. Draws for trees are held on Saturday at 4:00. Tree lighting will be on Thursday at 6:00  Attended two sessions put on by Cunningham Swan regarding HR/employment law and municipal law topics such as social media, road allowances, cannabis legislation

Regular Meeting of Council Minutes October 23, 2018 -4:00 PM

Approval of Minutes November 27, 2018 Page 6 of 122 AGENDA ITEM #a)

 Mayor then presented outgoing councillor John Purdon with a certificate of recognition and appreciation for his service on council. Phillip Smith was presented with his certificate November 26th.

6. DEFERRED ITEMS a) none

7. STAFF REPORTS/DEPARTMENTAL UPDATES a) FINANCE/TREASURY 171-2018 – A/P REPORT

Motion #: 258-2018 Moved By: John Purdon Seconded By: Victor Heese

That Council approve the Cheque Distribution reports totalling $874,431.42 as prepared by the Treasurer. Carried b) FINANCE/TREASURY 172-2018 - APPORTIONMENTS

Motion #: 259-2018 Moved By: Victor Heese Seconded By: John Purdon

THAT Council approve the following apportionments of assessment as recommended by MPAC for 2017 & 2018 as applicable for the following roll numbers:

10-39-080-030-01000-0000, 10-39-080-030-01200-0000, 10-39-080-030-01300-0000, 10-39- 080-030-01204-0000, 10-39-080-030-01205-0000, & 10-39-080-030-01206-0000.

Carried c) FINANCE/TREASURY 173-2018 SECTION 357/358 APPLICATIONS

Motion #: 260-2018 Moved By: John Purdon Seconded By: Victor Heese

THAT Council approve the following reduction of Assessments pursuant to the Municipal Act:

Roll Number 10-39-020-010-16300-0000 Hunter, Judith Anne for the period of October 16, 2017 to December 31, 2018 as reported by MPAC. Reason – Razed by fire, demolition or otherwise - (357)(1)(d)(l)

AND FURTHER that Council approve an adjustment of taxes to be calculated by the tax department for the related period.

Carried d) FINANCE /TREASURY 174-2018 TAX SALE CONDUCTED NOVEMBER 15, 2018

Motion #: 261-2018 Moved By: Brent Cameron Seconded By: Victor Heese

THAT Council receive the Tax Sale report that was conducted on November 15, 2018 as prepared by the Treasurer for information. Carried

e) FINANCE /TREASURY 175-2018 WRITE-OFF TAXES & PENALTY RE 10-39-080-040-23700-0000

Motion #: 262-2018 Moved By: Victor Heese Seconded By: Brent Cameron

Regular Meeting of Council Minutes November 27, 2018 -4:00 PM

Approval of Minutes November 27, 2018 Page 7 of 122 AGENDA ITEM #a)

THAT Council receive and approve the recommendation of the Treasurer to go with Option 2, which is to write off taxes & penalty in the amount of $88,924.37 and start the tax sale process, on roll # 10-39-080-040-23700-0000 as authorized per section 354 2(a), 4(b) of the Municipal Act. Carried

f) FINANCE /TREASURY 176-2018 STAFF MARKET COMPENSATION SURVEY

Motion #: 263-2018 Moved By: Brent Cameron Seconded By: Victor Heese

THAT Council receives for information the Treasurer’s Administrative Report “Staff Market Compensation Survey”;

AND THAT Council instructs the Clerk-Administrator in 2019 to proceed with an Independent Pay Equity Review to be funded from the 2019 Budget;

AND THAT the HR Committee will review the Staff Market Compensation Survey (which is based on comparator group salaries “raw data” only) in detail, once the results of the Pay Equity Review have been received by the Committee; and the Committee will make recommendations to Council for its consideration Carried

g) FINANCE /TREASURY 182-2018 UNFINISHED PROJECTS

Motion #: 264-2018 Moved By: Victor Heese Seconded By: Brent Cameron

That Council approve transferring to reserves the unused portion of the 2018 budgeted projects listed below as of December 31, 2018, and are to be completed in 2019. Carried

h) ADMINISTRATION 177-2018 - ROAD ALLOWANCE CLOSURE AND CONVEYANCE REQUEST– PT GARRETT STREET ADJACENT TO 1038A GARRETT ST, SHARBOT LAKE ON

Motion #: 265-2018 Moved By: Brent Cameron Seconded By: Victor Heese

THAT Council approve in principle the recommendation of the Clerk Administrator to proceed with the closing of part of the road allowance located on Garrett Street adjacent to 1038A Garrett St upon which the holding tank and retaining wall are located and conveying same to the Applicants (Steven and Thais Lawson);

AND FURTHER, that we proceed to a public meeting to close the said road allowance and obtain a letter of value of opinion to determine the consideration for the conveyance of the road allowance. Carried

i) ADMINISTRATION 178-2018 CONSENT TO MNRF FOR RELEASE OF RESERVATION PT LT 4 CONCESSION 8 OLDEN, PT 19 13R3480

Motion #: 266-2018 Moved By: Bill Macdonald Seconded By: Tom Dewey

THAT Council receive for information the Clerk Administrator’s report entitled “Consent to MNRF for Release of Reservation-Pt Lt 4 Con 8 Olden, Pt 19R3480”

AND FURTHER THAT Council authorize the Clerk Administrator to confirm with Ministry of Natural Resources and Forestry that the township consents to the release of the 10% of the property for roads purposes.

Regular Meeting of Council Minutes November 27, 2018 -4:00 PM

Approval of Minutes November 27, 2018 Page 8 of 122 AGENDA ITEM #a)

Carried

j) ADMINISTRATION 179-2018 ROAD ALLOWANCE CLOSURES AND CONVEYANCE REQUESTS– PT OAK AVENUE, PLAN 1113 (OLDEN) (JANET MACKAY AND ROBERT MACKAY)

Motion #: 267-2018 Moved By: Tom Dewey Seconded By: Bill MacDonald

THAT Council approve in principle the recommendation of the Clerk Administrator to proceed with the closing of parts of the road allowance located within the Oak Avenue road allowance as shown on Plan 1113, and convey one portion to the Applicant Janet MacKay as a lot addition to Lot 8 Plan 1113, and one portion to Robert MacKay as a lot addition to Lot 9, Plan 1113 and part Lot 15 Con 11 as in FR650122.

AND FURTHER THAT Council support an exchange of land with Janet MacKay in lieu of payment of land value from her property described in PIN -0391 so that the municipality retains its 66’ allowance for road.

AND FURTHER, that we proceed to a public meeting to close the said road allowances. .

Carried k) ADMINISTRATION 180-2018 ROAD CLOSURE REQUEST – WILKES -PART 10 13R19136

Motion #: 268-2018 Moved By: Bill MacDonald Seconded By: Tom Dewey

THAT Council receive for information the Clerk Administrator’s report entitled “Road Closure Request – Wilkes – Part 10, 13R19136”

AND FURTHER THAT Council approve in principle for staff to proceed with the application to close the former township road described as Part 10 on Plan 13R19136 and authorize staff to proceed with the closure process

AND FURTHER that the Township quit claim any municipal interest in the parcel.

Carried l) ADMINISTRATION 181-2018 – OACA SEMINAR -GUELPH

Motion #: 269-2018 Moved By: Tom Dewey Seconded By: Bill MacDonald

THAT Council receive the Ontario Association of Committees of Adjustment (OACA) Seminar Report as prepared by the Deputy Clerk for information. Carried

m) ADMINISTRATION 183-2018 BUSINESS SUMMARY REPORT

Motion #: 270-2018 Moved By: Tom Dewey Seconded By: Bill MacDonald

THAT Council receive the Clerk Administrator's Business/Project Summary Report for information.

Carried n) ADMINISTRATION CORRESPONDENCE – RANDY HILLIER

Motion #: 271-2018 Moved By: Victor Heese Seconded By: John Purdon

Regular Meeting of Council Minutes November 27, 2018 -4:00 PM

Approval of Minutes November 27, 2018 Page 9 of 122 AGENDA ITEM #a)

THAT Council consider the correspondence from MPP Hillier regarding the RVCA and MVCA;

AND FURTHER that Council pass a resolution to indicate its position with respect to his proposal. Carried

Motion #: 272-2018 Moved by: Tom Dewey Seconded by: Bill MacDonald

WHEREAS the Council of the Township of Central Frontenac has received a letter from MPP Randy Hillier dated November 9, 2018, in which he requests that the Minister of Environment, Conservation and Parks limit the activities of the Rideau Valley and Mississippi Valley Conservation Authorities,

AND WHEREAS Conservation Authorities provide a variety of services to the Township of Central Frontenac that are essential to the functioning of the township,

AND WHEREAS the elimination of these activities would require the Township to hire consulting companies at a higher cost than provided by the Conservation Authorities thus resulting in economic hardship for the ratepayers of the Township,

NOW THEREFORE BE IT RESOLVED that the Council of the Township of Central Frontenac does not support the position of MPP Randy Hillier as outlined in his letter dated November 9, 2018.

Carried

8. COMMITTEE/OTHER REPORTS/MINUTES

Motion #: 273-2018 Moved By: Bill MacDonald Seconded By: Tom Dewey

THAT Council receive for information the Oso Recreation committee's minutes of meeting held October 4, 2018 Carried

9. CORRESPONDENCE/COMMUNICATIONS

Motion #: 274-2018 Moved By: Tom Dewey Seconded By: Bill MacDonald

THAT Council receive the following communication/correspondence presented November 27 2018 for information:

i) District 8 Road Supervisor Association thank you

ii) Follow up letter - Perth Smiths Falls District Hospital

iii) Township of Prince - Gov't of Ontario & AMO -Governance Models

Carried 10. DELEGATIONS/PRESENTATIONS a) none

11. PUBLIC MEETINGS a) none

Regular Meeting of Council Minutes November 27, 2018 -4:00 PM

Approval of Minutes November 27, 2018 Page 10 of 122 AGENDA ITEM #a)

12. BY-LAWS/AGREEMENTS a) By-Law 2018-055 –Debenture

Motion #: 275-2018 Moved By: Tom Dewey Seconded By: Bill MacDonald

THAT By-Law 2018-55 being a By-Law to authorize the borrowing upon amortizing debentures in the principal amount of $1,439,787.00 towards the cost of the fire equipment loan and public works miscellaneous road equipment be read a first, second, and third time, and finally passed this 27th day of November, 2018. Carried

13. NOTICE OF MOTIONS a) none

14. GIVING NOTICE OF MOTION a) none

15. NEW/OTHER BUSINESS a) none

16. CLOSED SESSION

a) Closed Session -Move into Closed Session

Motion #: 276-2018 Moved By: Bill MacDonald Seconded By: Tom Dewey

THAT Council move into Closed Session to discuss matters about:

i) Personal matters about an identifiable individual, including municipal or local board employees, pursuant to S. 239(2) (b); ii) Personal matters about an identifiable individual, including municipal or local board employees, pursuant to S. 239(2) (b); iii) Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board, pursuant to S. 239 (2) (e) Carried

b) Rise from Closed Session

Motion #: 277-2018 Moved By: Tom Dewey Seconded By: Bill MacDonald

THAT Council rise from Closed Session discussing matters about:

17. Adjournment

Motion #: 278-2018 Moved By: John Purdon Seconded By: Tom Dewey

Regular Meeting of Council Minutes November 27, 2018 -4:00 PM

Approval of Minutes November 27, 2018 Page 11 of 122 AGENDA ITEM #a)

THAT By-law 2018-56 being a by-law to confirm the proceedings of Council on November 27th, 2018 be read a first, second and third time and finally passed this 27th day of November, 2018.

AND FURTHER that this meeting be adjourned until 4:00 p.m. December 4th, 2018 at the Soldiers' Memorial Hall, 1107 Garrett St. Sharbot Lake ON. Carried

Clerk-Administrator, Cathy MacMunn

Mayor, Frances L. Smith Adjournment time: 5:45 p.m.

Regular Meeting of Council Minutes November 27, 2018 -4:00 PM

Approval of Minutes November 27, 2018 Page 12 of 122 AGENDA ITEM #b)

MINUTES OF THE INAUGURAL MEETING OF COUNCIL December 4, 2018

The inaugural meeting of the Council of the Township of Central Frontenac was held in the Soldiers Memorial Hall, 1107 Garrett St. Sharbot Lake ON, on Tuesday, December 4, 2018 at 4:00 PM

Present: Mayor Frances Smith, Deputy Mayor Tom Dewey, Councillors: Cindy Kelsey, Sherry Whan, Bill MacDonald, Brent Cameron, Elwin H.

Burke, Victor Heese, Nicki Gowdy

Regrets: n/a

Staff in Cathy MacMunn, Clerk Administrator, Cindy Deachman, Deputy

Attendance: Clerk,

1. Call to Order Cathy MacMunn, Clerk called the meeting to order at 4:00p.m.

2. Approval of Agenda

a) Approval of agenda

Motion #: 279-2018 Moved By: Bill MacDonald Seconded By: Sherry Whan

THAT the agenda for the Council meeting dated December 4, 2018 be approved as presented. Carried

3. Roll Call The Clerk-Administrator called out names and all confirmed attendance.

4. Devotional Service Rev. Jonathan Askwith addressed council and said a prayer.

5. Declaration/Oath of Office -Mayor Clerk-Administrator administered the oath of office to Mayor, Frances Smith.

6. Declaration/Oath of Office – Councillors Clerk-Administrator administered the oath of office to all councillors

Inaugural Meeting of Council Minutes December 4, 2018 -4:00 PM

Approval of Minutes December 4, 2018 Page 13 of 122 AGENDA ITEM #b)

7. Mayor Assumes Chain of Office

Mayor Smith assumed chair of meeting.

8. Councillor Remarks

Each councillor provided his/her remarks in the following order:

Brent Cameron Nicki Gowdy Bill MacDonald Sherry Whan Elwin Burke Victor Heese Tom Dewey Cindy Kelsey

9. Mayor’s Remarks

Mayor Frances Smith provided her remarks

10. Introduction of Special Guests a) Warden Ron Higgins was introduced and provided his remarks and congratulations b) County CAO Kelly Pender was introduced and provided his remarks and congratulations.

12. Appointment of Deputy Mayor

Motion #: 280-2018 Moved By: Tom Dewey Seconded By: Bill MacDonald

THAT Councillor Victor Heese be nominated for the position of Deputy Mayor of the Township of Central Frontenac.

THAT nominations for the position of Deputy Mayor for the Council of the Township of Central Frontenac be closed.

THAT Councillor Victor Heese be appointed for the position of Deputy Mayor for the Township of Central Frontenac, for a one (1) year term commencing December 2018. Carried 13. Appointment of County Council Member

Motion #: 281-2018 Moved By: Tom Dewey Seconded By: Sherry Whan

Inaugural Meeting of Council Minutes December 4, 2018 -4:00 PM

Approval of Minutes December 4, 2018 Page 14 of 122 AGENDA ITEM #b)

THAT Councillor Bill MacDonald be nominated for the appointment to the Council for the County of Frontenac.

THAT nominations for the appointment to the Council of the County of Frontenac be closed.

THAT Councillor Bill MacDonald be appointed to the Council for the County of Frontenac, for a four (4) year term commencing December 2018. Carried 14. Adjournment

Motion #: 282-2018 Moved By: Victor Heese Seconded By: Elwin Burke

THAT by-law 2018-57 being a by-law to confirm the proceedings of Council on December 4, 2018 be read a first, second and third time and finally passed this 4th day of December 2018.

AND FURTHER that this meeting be adjourned until 4:00 p.m. December 11th, 2018 at the Soldiers Memorial Hall, 1107 Garrett St. Sharbot Lake ON. Carried

Clerk-Administrator, Cathy MacMunn

Mayor, Frances L. Smith

Inaugural Meeting of Council Minutes December 4, 2018 -4:00 PM

Approval of Minutes December 4, 2018 Page 15 of 122 AGENDA ITEM #a)

THE CORPORATION OF THE TOWNSHIP OF CENTRAL FRONTENAC

REPORT TO COUNCIL

Report Number: 184-2018 Date of Meeting: December 11, 2018 From: Alan Revill, Acting Development Services Manager Prepared by: Terry Asselstine, Facilities Coordinator

RE: FACILITIES UPDATE

A. RECOMMENDATION:

THAT Council receive the Acting Development Services Manager’s report entitled “Facilities Update” for information.

B. BACKGROUND/ INFORMATION:

Piccadilly Hall

 The contract has been signed. Work will commence when the new windows arrive from the manufacturer which will happen in the New Year.  Rentals will continue during the month of December as requested.

Oso Hall

 This project will commence in the Spring due to the uncertainty with the winter months and possible delays.

New Civic Numbers

 There were five new numbers assigned in November.

C. OPTIONS/RECOMMENDATIONS n/a

D. FINANCIAL IMPLICATIONS: None

E. ATTACHMENTS n/a

BUILDING SERVICES 184-2018 Facilities Report Page 16 of 122 AGENDA ITEM #b)

THE CORPORATION OF THE TOWNSHIP OF CENTRAL FRONTENAC REPORT TO COUNCIL

Report Number: 185-2018 Date of Meeting: December 11, 2018 From: Alan Revill, Chief Building Official

Re: Construction Details – November, 2018

A. RECOMMENDATION:

THAT Council receive for information the Acting CBO’s report entitled Construction Details -November, 2018.

B. BACKGROUND/INFORMATION

Nov-18 Nov-17 Nov-16 Construction Value $541,057 $1,248,000 $154,000 Construction Value, Year to Date $9,561,283 $9,239,860 $7,540,759 Permit Fees $7,654 $17,482 $1,994 Permit Fees, Year to Date $134,511 $130,908 $109,431 Number of Permits in 8 9 11 Total, Year to Date 145 121 116 New Residential Units 0 5 0 New Residential Units, Year to Date 14 20 15 New Seasonal Units 1 0 0 New Seasonal Units, Year to Date 13 8 8 New Com/Inds/Inst Units 0 3 0 New Com/Inds/Inst Units, Year to Date 0 4 1

BUILDING SERVICES 185-2018 Building Report Page 17 of 122 AGENDA ITEM #b)

$12,000,000

$10,000,000

$8,000,000

Nov-18 $6,000,000 Nov-17 Nov-16 $4,000,000

$2,000,000

$0 Construction Value Construction Value, Year to Date

160

140

120

100

80 Nov-18 60 Nov-17

40 Nov-16

0 Number of Permits in Total, Year to Date

BUILDING SERVICES 185-2018 Building Report Page 18 of 122 AGENDA ITEM #c)

THE CORPORATION OF THE TOWNSHIP OF CENTRAL FRONTENAC

REPORT TO COUNCIL

Report Number: 186-2018 Date of Meeting: December 11, 2018 From: David Armstrong, A/Public Works Manager

Re: Public Works Activity Report

A. RECOMMENDATION(S)

THAT Council receive the Public Works Activity Report as prepared by the A/Public Works Manager dated December 11, 2018 for information.

B. Road Maintenance and Operations

- Cold patching is on-going throughout the Township - Gravel placement and spot-grading is on-going throughout the Township in an effort to repair roads affected by an early freeze/thaw occurrence - All trucks are equipped and on the road for winter maintenance - New single-axle truck purchased in November is in operation as well as two sanders for existing trucks to assist with additional winter maintenance operations - Scheduled culvert replacements are on-going; planning for 2019 replacement schedule is underway

Projects/Tenders: - Intersection of Armstrong Road and Cross Road construction is complete - Road Needs Study is underway - Fourth Lake Road box culvert repair was completed in late October - Henderson Road culvert was replaced last week - Sidewalk repairs on Garrett Street and AODA (Accessibility for Ontarians with Disabilities Act) sidewalk ramp on Road 38 is complete

Waste: - A/Public Works Manager passed his certification exam and is now recognized as a Certified Manager of Landfill Operations through SWANA (Solid Waste Association of North America) - Second phase Waste Audit was completed in late October – results are to be provided shortly

Health & Safety/Training: - Developing training schedule for 2019

C. FINANCIAL IMPLICATIONS N/A

D. ATTACHMENTS N/A

PUBLIC WORKS 186-2018 Public Works Activity Report Page 19 of 122 AGENDA ITEM #d)

THE CORPORATION OF THE TOWNSHIP OF CENTRAL FRONTENAC

REPORT TO COUNCIL

Report number: 187-2018 Date of Meeting: December 11, 2018 From: David Armstrong, A/Public Works Manager Prepared by: Heather Robinson, PW Admin Assistant

Re: Installation of Stop Sign at the Intersection of Cross Road and Armstrong Road

A. RECOMMENDATION(S)

THAT Council approve the recommendation of the Acting Public Works Manager to install 1 (one) stop sign at the intersection of Cross Road and Armstrong Road and that a by-law be passed later in the meeting.

B. BACKGROUND/ INFORMATION

The Township purchased a portion of land at the intersection of Armstrong Road and Cross Road for the purpose of providing clear sight lines and safe access at the three way intersection.

Tender PW 2018-11 was released in September 2018 with the assistance of Greer Galloway’s re-construction design for a controlled intersection. In October the tender was awarded to Arnott Bros. Construction and the intersection road work has been completed.

The final stage of this project is to erect a stop sign at the end of Cross Road to provide safe entry from Cross Road onto Armstrong Road.

C. FINANCIAL IMPLICATIONS

Costs for these works are accounted for in our 2018 maintenance budget.

D. ATTACHMENTS

Draft bylaw

PUBLIC WORKS 187-2018 Installation of Stop Sign at the Intersection of C... Page 20 of 122 AGENDA ITEM #d)

CORPORATION OF THE TOWNSHIP OF CENTRAL FRONTENAC

BY-LAW #2018-58

BEING A BY-LAW TO AUTHORIZE THE INSTALLATION OF A STOP SIGN WITHIN THE TOWNSHIP OF CENTRAL FRONTENAC

WHEREAS the Municipal Act, 2001, S.O. 2001, c. 25 as amended authorizes the Council of a Municipality to pass by-laws regulating certain traffic on highways;

AND WHEREAS the Highway Traffic Act, R.S.O. 1990, c. H.8 as amended authorizes the Council to pass by-laws to erect stop signs at intersections on highways under the Municipality’s jurisdiction;

AND WHEREAS it is deemed expedient to regulate certain traffic within the limits of the Township of Central Frontenac;

NOW THEREFORE the Council of the Corporation of the Township of Central Frontenac enacts as follows:

1. The intersection of Cross Road and Armstrong Road is hereby designated as a controlled intersection where a stop sign shall be erected.

2. The stop sign shall be located on Cross Road, at the intersection of Armstrong Road.

3. This by-Law shall come into force and take effect upon the date of final passing thereof and nay by-law contrary to or inconsistent with the provisions of this by-law are hereby repealed.

Read a first, second, and third time and passed this 11th day of December, 2018.

______Mayor, Frances Smith Clerk Administrator, Cathy MacMunn

Central Frontenac By-law No. 2018-58 By-law to Erect Stop Sign –Armstrong Rd and Cross Rd. December 11, 2018

PUBLIC WORKS 187-2018 Installation of Stop Sign at the Intersection of C... Page 21 of 122 AGENDA ITEM #e)

THE CORPORATION OF THE TOWNSHIP OF CENTRAL FRONTENAC

REPORT TO COUNCIL

Report Number 188-2018 Date of Meeting: December 11, 2018 From: J. Michael McGovern, Treasurer

Re: A/P Report

A. RECOMMENDATION

THAT Council approve the Cheque Distribution reports totalling $475,677.08 as prepared by the Treasurer.

B. BACKGROUND/ INFORMATION

Details of invoices are available from the Treasurer at the office. Please call in advance of the meeting for any information.

C. FINANCIAL IMPLICATIONS

The cash position of the municipality allows for the payment of these invoices.

D. ATTACHMENTS

Cheque Distribution Reports

FINANCE 188-2018 A/P REPORT Page 22 of 122 AGENDA ITEM #e)

TOWNSHIP OF CENTRAL FRONTENAC Treasurer's Report ACCOUNTS PAYABLE 2018-12-03

TOTAL REQUIREMENTS $475,677.08 to be approved by Council A/P Cash Requirements Date November 21, 2018 $296,795.18 November 30, 2018 $178,881.90

DISTRIBUTION Total 475,677.08 General Government 70,659.12 Council - General Administration 55,596.99 Technology - 911 Civic Addressing - Central Frontenac Fire 12,506.88 Jepp - Emergency Measures - Conservation Authorities - Policing - Fenceviewers - Animal Control - Livestock Losses 184.61 Building Department 1,935.83 Facilities Coordinator/Septic program 588.41 By-law Enforcement - Roads Department 267,650.81 Streetlighting 1,065.25 Waste Disposal 4,536.17 Cemeteries 4,367.21 Helipad - Medical Centre 125.60 Recreation 4,005.65 Other Cultural 8,056.08 Planning 1,445.64 Economic Development/Festival - Municipal Drain - GST/HST 42,952.83

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THE CORPORATION OF THE TOWNSHIP OF CENTRAL FRONTENAC

REPORT TO COUNCIL

Report Number 189-2018 Date of Meeting: December 11, 2018 From: J. Michael McGovern, Treasurer

Re: Section 357 / 358 applications

A. RECOMMENDATION(S)

THAT Council approve the following reduction of Assessments pursuant to the Municipal Act.

AND FURTHER, that Council approve an adjustment of taxes to be calculated by the tax department for the related period.

B. BACKGROUND/ INFORMATION

It is the normal practice to approve this adjustment of assessment as recommended by MPAC.

Phase in of Assessment has meant that Assessments for 2012 has to be restated by MPAC based on the now existing property in order to determine the new Phased in amounts. Additional reports have been implemented by MPAC to determine this information.

C. FINANCIAL IMPLICATIONS

Tax adjustments will be charged back to the County and School Board and to Township write offs.

D. ATTACHMENTS

Reports from MPAC at meeting

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THE CORPORATION OF THE TOWNSHIP OF CENTRAL FRONTENAC

REPORT TO COUNCIL

Report Number: 190-2018 Date of Meeting: December 11, 2018 From: Cathy MacMunn, Clerk Administrator Prepared by: Donna Longmire, Administrative Assistant

Re: By-law 2013-28, Schedule “C” Price List

A. RECOMMENDATION(S)

THAT Council receive for information the updated Schedule “C” Price List to By-law 2013-28, being a by-law to Establish the Maintenance, Management, Regulation and Control of the Municipally Owned Cemeteries within the Township of Central Frontenac;

AND FURTHER, that Council accept the revised Schedule “C”, being the adjusted rates for 2019 accounting for the Consumer Price Index, as forming part of By-Law 2013-28.

B. BACKGROUND/ INFORMATION

Schedule “C” Price List, By-law 2013-28, being a by-law to establish the maintenance, management, regulation and control of the Municipal owned cemeteries within the Township of Central Frontenac, adjusts yearly fees according to the October Consumer Price Index, which this year was 2.5%.

As a result, the fees increase as follows:

Sale of Interment Rights: 2018 General/Plot Care & Maint. HST Total Resident $214.56 $250.00 $60.39 $524.95 Non Resident $321.84 $250.00 $74.34 $646.18

2019 General/Plot Care & Maint. HST Total Resident $219.92 $250.00 $61.09 $531.01 Non Resident $329.89 $250.00 $75.39 $655.27

ADMINISTRATION 190-2018 Cemeteries By-Law 2013-28 Schedule "C" Price Lis... Page 42 of 122 AGENDA ITEM #g)

Interment Fees: 2018 Resident General/Plot HST Total Child – to 5 years $142.74 $18.56 $161.30 Adult $410.90 $53.42 $464.32 Cremated Remains $117.55 $15.28 $132.83 Non Resident General/Plot HST Total Child – to 5 years $200.82 $26.11 $226.92 Adult $456.64 $59.36 $516.00 Cremated Remains $159.83 $20.78 $180.61

2019 Resident General/Plot HST Total Child – to 5 years $146.31 $19.02 $165.33 Adult $421.17 $54.75 $475.92 Cremated Remains $120.49 $15.66 $136.15 Non Resident General/Plot HST Total Child – to 5 years $205.84 $26.76 $232.60 Adult $468.06 $60.85 $528.90 Cremated Remains $163.83 $21.30 $185.13

Additional (Winter Burials) Interment Fees: Winter Burials, performed at an additional cost: 2018: $107.28 + 13.95 (HST) = $121.23 2019: $109.96 + 14.30 (HST) = $124.26

Disinterment Fees: Disinterment Fee – Cremated Remains 2018: $142.88 + $18.57 (HST) = $161.45 2019: $146.45 + $19.04 (HST) = $165.49

C. FINANCIAL IMPLICATIONS – NIL

D. ATTACHMENTS By-law 2013-28 Schedule “C” Price List

ADMINISTRATION 190-2018 Cemeteries By-Law 2013-28 Schedule "C" Price Lis... Page 43 of 122 AGENDA ITEM #g)

THE CORPORATION OF THE TOW NSHIP OF CENTRAL FRONTENAC

BY-LAW 2013-28

SCHEDULE “C” PRICE LIST -2019

1) Prices will be adjusted yearly by the October CPI. And will become effective January 1st each year.

2) Prices are shown for Residents & Non Residents.

3) The following Trusting Provisions are in effect and are shown as the Care & Maintenance Fee: 40% of lot price or $250.00 whichever is greater.

SALE OF INTERMENT RIGHTS

Please refer to the cemetery by-law in its entirety for complete rules & regulations.

1) Each single grave may have a total of 7 interments, this being a combination of caskets & cremations, this being a maximum of 1 casket or vault, 6 cremations OR 7 cremations. See Schedule “F” 2) 2 graves are double the above numbers as 4 graves would be quadrupled the above numbers.

Residents GENERAL CARE & Maint. HST Total

Single Grave $219.92 $250.00 $61.09 $531.01

NON RESIDENTS:

Single Grave $329.89 $250.00 $75.39 $655.27

INTERMENT (OPENING & CLOSING) FEES

1) All Casket interments are subject to a licence fee of $15.00 (hst exempt) which will be remitted to the Ministry of Consumer Services. 2) Winter Burials – will be performed at an additional cost of $124.26 per burial. Burial of cremated remains will not be performed during the winter months or at the discretion of the caretaker. 3) Interments will be performed all year.

INTERMENT FEES

RESIDENTS: FEE HST TOTAL

Child - to 5 years $146.31 $19.02 $165.33 Adult $421.17 $54.75 $475.92 Cremated Remains $120.49 $15.66 $136.15

NON RESIDENTS: FEE HST TOTAL

Child - to 5 years $205.84 $26.76 $232.60 Adult $468.06 $60.85 $528.90 Cremated Remains $163.83 $21.30 $185.13 DISINTERMENT FEES

Disinterment Fee - Cremated Remains $146.45 plus hst 19.04 = $165.49

Disinterment fees for casket burials will be charged at double the applicable interment rates shown above at the Resident rate. If re-interment is to take place within Corporation of the Township of Central Frontenac cemeteries the interment rate will be as noted above, also at the Resident rate.

If an interment is to take place within the space immediately following a disinterment making it unnecessary to re-dig the grave the interment fee will be at the rate set out above dependent on whether the deceased was a Resident or a Non Resident.

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CONTRIBUTIONS TO CARE AND MAINTENANCE FUND FOR MARKERS AND MONUMENTS as prescribed by the Funeral, Burial & Cremation Service Act, 2002 & Regulations.

FEE HST TOTAL

Flat marker under 1,116.13 square centimetres (173 sq. in. ) $ 0 $ 0 $ 0 flush with ground

Flat marker over 1,116.13 square centimetres (173 sq. in. ) $ 50.00 $ 6.50 $ 56.50 flush with ground

Pillow marker over 1,116.13 square centimetres (173 sq. in.) on pad above ground, sloped or flat , including base $100.00 $13.00 $113.00

Upright monument up to 1.22 metres (4 ft.) in width and 1.22 metres (4 ft.) in height, including base $100.00 $13.00 $113.00

Upright monument over 1.22 metres (4 ft. in) width and 1.22 metres (4 ft.) in height $200.00 $26.00 $226.00

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THE CORPORATION OF THE TOWNSHIP OF CENTRAL FRONTENAC

REPORT TO COUNCIL

Report Number: 191-2018 Date of Meeting: December 11, 2018 From: Cathy MacMunn, Clerk Administrator Prepared by: Cindy Deachman, Deputy Clerk

RE: HOLIDAY OFFICE HOURS

A. RECOMMENDATION:

THAT Council receive for information the Clerk Administrator’s report entitled “Holiday Office Hours”

B. BACKGROUND/ INFORMATION:

Traditionally, the municipal office is closed between Christmas and New Year. Our employment policy (Section G-5) provides staff with a paid half day on both December 24th and December 31st, leaving staff to use three vacation days for Dec. 27 and Dec. 28, and half days on Dec. 24 and Dec. 31.

Further, the Clerk-Administrator is hosting a staff luncheon at her home on Wednesday December 19th and the office will be closed between 11:30- 2:00 to allow administration staff to attend.

Notices will be posted on our website and on the front door in advance to provide notice to the public.

C. OPTIONS/RECOMMENDATIONS

Staff recommend council approve the holiday schedule and closures as described.

D. FINANCIAL IMPLICATIONS:

None

E. ATTACHMENTS

n/a

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THE CORPORATION OF THE TOWNSHIP OF CENTRAL FRONTENAC

REPORT TO COUNCIL

Report Number: 192-2018 Date of Meeting: December 11, 2018 From: Cathy MacMunn, Clerk Administrator Prepared by: Cindy Deachman, Deputy Clerk

RE: REQUEST FOR ACCESS/LICENCE AGREEMENT – UNOPENED ROAD ALLOWANCE - LEFEBVRE

A. RECOMMENDATION:

THAT Council receive for information the Clerk Administrator’s report entitled “Request for Access/Licence Agreement – Unopened Road Allowance – Lefebvre”.

AND FURTHER That the Clerk-Administrator finalize the terms of the licence agreement and bring forth a by-law to approve the final agreement.

B. BACKGROUND/ INFORMATION:

Mr. Lefebvre was the successful purchaser of the tax sale property shown in yellow on the map attached. The property is currently landlocked.

Mr. Lefebvre wishes to obtain permission to use the unmaintained portion of MacDonnell Road and the unopened road allowance between Lot 25 and 26 (blue and red portions respectively on map attached). The blue section is accessible by vehicle already. He wishes to use the red section by foot or ATV with the option to improve the trail minimally to possibly allow access via 4x4 vehicle at some point. He also will require an area for parking his vehicle/trailer, probably at one or both of the points noted on the map. At some point in the future he may wish to construct a camp/cabin and/or obtain a civic address for the property, at which point the licence arrangement may need to be amended or replaced with an alternative instrument.

Public Works department has been consulted and confirm that MacDonnell Road is only maintained part way down the road allowance (ending at 1218 MacDonnell). Any licence agreement should therefore reflect an acknowledgement there is no municipal maintenance over the blue section. (The mapping shows there are a couple of properties that also use the unmaintained portion of MacDonnell road for access to newer constructed dwellings).

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Staff recommend a simple licence agreement to allow limited improvements the road allowance and designated parking area(s). The agreement should indicate that unless the lane is constructed to a minimum private lane standards, the township cannot guarantee emergency services will be able to reach the landlocked property.

C. OPTIONS/RECOMMENDATIONS

Staff is still working on the policy for road allowance use requests. Therefore no current policy is in place and each situation should be assessed individually on its merits.

Options to consider:

1/ RECOMMENDED: Agree to the request to enter into a Licence Agreement allowing the applicant to use and improve the unopened road allowance (red section) to allow access by foot, ATV or 4x4 vehicle. This licence would be non-exclusive and would transfer liability risk and all costs associated with the improvements agreement etc. to the land owner. The agreement will allow limited parking in designated place(s) and have the applicant acknowledge the portion of MacDonnell road which is unmaintained (blue section).This option will allow the owner to access his landlocked property allowing him to use for recreational purposes.

2/ NOT RECOMMENDED: Deny the request. The applicant consulted with staff about the possibility of accessing via this road allowance prior to placing the tax sale bid. Without having any way to access the property the applicant will have very limited use and enjoyment of the property which in turn makes it vulnerable for yet another tax sale.

D. FINANCIAL IMPLICATIONS:

The Applicant would be responsible for all costs associated with finalizing the licencing agreement, road improvements and signage required under the agreement.

D. ATTACHMENTS

Frontenac mapping

ADMINISTRATION 192-2018 Request for Access/Licence Agreement - unopened ... Page 48 of 122 ADMINISTRATION 192-2018 Request for Access/Licence Agreement - unopened ...

Map Title

Legend Road

Highway

Major Road

Secondary Road

Ferry Route Assessment Parcels Location Labels Roll Labels Ownership Parcels PIN Labels Lot / Concession Lot / Concession Labels Citations Page 49 of 122 AGENDA ITEM #i)

1: 36,112 Notes

0 0.92 1.8 Kilometers 1.8 This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, WGS_1984_Web_Mercator_Auxiliary_Sphere current, or otherwise reliable. © Latitude Geographics Group Ltd. THIS MAP IS NOT TO BE USED FOR NAVIGATION AGENDA ITEM #j)

THE CORPORATION OF THE TOWNSHIP OF CENTRAL FRONTENAC

REPORT TO COUNCIL

Report Number: 193-2018 Date of Meeting: December 11, 2018 From: Cathy MacMunn, Clerk Administrator Prepared by: Cindy Deachman, Deputy Clerk

RE: CODE OF CONDUCT/ STAFF/COUNCIL RELATIONSHIP POLICIES

A. RECOMMENDATION:

THAT Council receive for information the Clerk Administrator’s report entitled “Code of Conduct/Staff/council relationship policies”;

B. BACKGROUND/ INFORMATION:

Township passed resolution 249-2018 on July 10, 2018 to authorize entering into a Joint Services Agreement with the County and other Frontenac townships with Aird Berlis to provide Integrity Commissioner services.

Bill 68 (Modernizing Ontario’s Municipal Legislation Act. 2017) amended the transparency and accountability sections of the Municipal Act to require councils to establish codes of conduct for members of the council and its local boards. This requirement comes into force on March 1, 2019.

Part of the services provided by Aird Berlis was to provide a draft code of conduct, Council/staff relationship policy, and complaints protocol for consideration of the municipalities.

The County has generally approved the documents for its use at the county level (County Council and County local boards). The Township also has to adopt a code of conduct for its own council and local boards. .

C. OPTIONS/RECOMMENDATIONS

It is beneficial both for the councillors and the Integrity Commissioner to have the same code of conduct as at the County level. This avoids confusion particularly for those Township councillors who are also members of County Council and County local boards. It also makes it easier (and therefore more

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cost effective) for the Integrity Commissioner in the event of a complaint as he will only have one code to consider.

Staff recommend that council approve the draft documentation attached to this report in the same form (or substantially the same form) and will be requesting council pass a by-law adopting said Code/procedures no later than the February 26th council meeting.

In order for councillors to be knowledgeable and comfortable with the contents of the documentation, staff is asking council to review the documentation and bring back to staff any concerns or questions at the January 8th meeting.

D. FINANCIAL IMPLICATIONS:

None – the draft documents provided by Aird & Berlis were part of the joint RFP for Integrity Commissioner Services.

Additional costs will only be incurred in the event of a complaint to or investigation of the Integrity Commissioner.

D. ATTACHMENTS

Resolution #249-208 Draft code of conduct Draft council/staff relationship policy Draft complaint protocol

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THE CORPORATION OF THE COUNTY OF FRONTENAC CODE OF CONDUCT FOR MEMBERS OF COUNCIL

1.0 Application & Purpose

1.1 This Code of Conduct applies to all Members of the Council of the County of Frontenac, including the Warden and, unless specifically provided, with necessary modifications to all County committees, agencies, boards and commissions, which are defined as local boards in the Municipal Act, 2001.

1.2 The purpose of this Code of Conduct is to establish a general standard to ensure that all Members share a common basis for acceptable conduct, and to which all Members are expected to adhere to and comply with. This Code of Conduct augments other laws which Members are governed by and which requires Members to follow the Procedural By-law and other sources of applicable law, including but not limited to:

 Municipal Act, 2001

 Municipal Conflict of Interest Act

 Municipal Elections Act, 1996

 Municipal Freedom of Information and Protection of Privacy Act

 Human Rights Code

 Occupational Health and Safety Act

 Provincial Offences Act

 Criminal Code

2.0 Statement of Principles

2.1 This Code of Conduct is intended to set a high standard of conduct for Members in order to provide good governance and a high level of public confidence in the administration of the County by its Members as duly elected public representatives to ensure that they each operate from a foundation of integrity, transparency, justice, truth, honesty and courtesy.

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2.2 The following key statements of principle are intended to guide Members and assist with the interpretation of the Code of Conduct:

 Members shall serve and be seen to serve the public in a conscientious and diligent manner;

 Members shall observe and act with the highest standard of ethical conduct and integrity;

 Members shall avoid the improper use of the influence of their office and act without self-interest;

 Members shall act and are expected to perform their functions with honesty, integrity, accountability and transparency;

 Members shall perform their duties and arrange their private affairs in a manner that promotes public confidence and that will bear close public scrutiny;

 Members shall be cognizant that they are at all times representatives of the County and of Council, recognize the importance of their duties and responsibilities, take into account the public character of their function, and maintain and promote the public trust in the County; and

 Members shall uphold the spirit and the letter of the laws of Canada, Ontario and the laws and policies adopted by Council.

The above statements are key principles that are intended to facilitate an understanding, application and interpretation of the Code of Conduct – the principles are not operative provisions of the Code of Conduct and are not intended to be enforced independently as such.

3.0 Definitions

3.1 The following terms shall have the following meanings in this Code of Conduct:

(a) “CAO” means the Chief Administrative Officer of the County;

(b) “child” means a child born within or outside marriage and includes an adopted child and a person whom a parent has demonstrated a settled intention to treat as a child of his or her family;

(c) “confidential information” means information or records that are in the possession, in the custody or under the control of the County that the County is either precluded from disclosing under the Municipal Act, 2001 or other applicable legislation, its Procedural By-law or any of its other by- laws, policies, rules or procedures, or that it is required to refuse to disclose under the Municipal Freedom of Information and Protection of Privacy Act or other legislation;

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(d) “conflict of interest” means a situation in which a Member has competing interests or loyalties between the Member’s personal or private interests and his or her public interests as an elected representative such that it might influence his or her decision in a particular a matter;

(e) “Council” means the council for the County and includes, as the context may require and with all necessary modifications, any County committee, agency, board or commission, which are defined as local boards in the Municipal Act, 2001;

(f) “County” means The Corporation of the County of Frontenac;

(g) “fiduciary” means the obligation of a person in a position of authority to act on behalf of another, assuming a duty to act in good faith and with care, candour and loyalty in fulfilling this obligation;

(h) “frivolous” means of little or no weight, worth, importance or any need of serious notice;

(i) “meeting” means a regular, special or other meeting of Council or a committee of Council where:

(i) a quorum of Members is present, and

(ii) Members discuss or otherwise deal with any matter in a way that materially advances the business or decision-making of Council;

(j) “Member” means a Member of the Council for the County;

(k) “non-pecuniary interest” means a private or personal interest that a Member may have that is non-financial in nature and that would be considered by a reasonable person, apprised of all the circumstances, as being likely to influence the Member’s decision in any matter in which the non-pecuniary interest arises, and may include, but is not limited to, an interest that arises from a relationship with a person or entity;

(l) “parent” means a person who has demonstrated a settled intention to treat a child as a member of his or her family whether or not that person is the natural parent of the child;

(m) “spouse” means a person to whom the person is married or with whom the person is living in a conjugal relationship outside marriage;

(n) “staff” means the CAO and all officers, directors, managers, supervisors and all non-union and union staff, whether full-time, part-time, contract, seasonal or volunteer, as well as agents and consultants acting in furtherance of the County’s business and interest;

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(o) “vexatious” means troublesome or annoying in the case of being instituted without sufficient grounds and serving only to cause irritation and aggravation to the person being complained of; and

(p) “Warden” means the head of council for the County.

4.0 General Obligations

4.1 In all respects, a Member shall:

(a) make every effort to act with good faith and care;

(b) conduct themselves with integrity, courtesy and respectability at all meetings of the Council or any committee and in accordance with the County’s Procedural By-law or other applicable procedural rules and policies;

(d) seek to serve their constituents is a conscientious and diligent manner;

(e) respect the individual rights, values, beliefs and personality traits of any other person, recognizing that all persons are entitled to be treated equally with dignity and respect for their personal status regarding gender, sexual orientation, race, creed, religion, ability and spirituality;

(f) refrain from making statements known to be false or with the intent to mislead Council or the public;

(g) recognize that they are representatives of the County and that they owe a duty of loyalty to the residents of the County at all times;

(g) accurately communicate the decisions of Council and respect Council’s decision-making process even if they disagree with Council’s ultimate determinations and rulings; and

(h) refrain from making disparaging comments about another Member or unfounded accusations about the motives of another Member.

5.0 The Role of Staff

5.1 Council as a whole approves the budget, policies and governance of the County through its by-laws and resolutions. An individual Member does not direct nor oversee the functions of the staff of the County.

5.2 The County’s staff serve Council and work for the County as a body corporate under the direction of the CAO. Inquiries of staff from Members should be directed to the CAO or to the appropriate senior staff as directed by the CAO.

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5.3 A Member shall comply with the County’s Council and Staff Relationship Policy.

5.4 A Member shall not publicly criticize staff. Should a Member have any issue with respect to any staff member, such issue shall be referred to the CAO who will direct the matter to the particular staff member’s appropriate superior.

5.5 A Member shall respect the role of staff in the administration of the business and governmental affairs of the County, and acknowledge and appreciate that staff:

(a) provide advice and make policy recommendations in accordance with their professional ethics, expertise and obligations and that a Member must not falsely or maliciously injure the reputation of staff members whether professional or ethical or otherwise;

(b) work within the administration of justice and that a Member must not make requests, statements or take actions which may be construed as an attempt to influence the independent administration of justice and, therefore, a Member shall not attempt to intimidate, threaten, or influence any staff member from carrying out that person’s duties, including any duty to disclose improper activity; and

(c) carry out their duties based on political neutrality and without undue influence from any individual Member and, therefore, a Member must not invite or pressure any member of staff to engage in partisan political activities or be subjected to discrimination or reprisal for refusing to engage in such activities.

6.0 County Property

6.1 Council is the custodian of the assets of the County. The community places its trust in Council and those it appoints to make decisions for the public good in relation to these assets.

6.2 By virtue of their office or appointment, a Member must not use or permit the use of the County’s land, facilities, equipment, supplies, services, staff or other resources for activities other than the business of the County. No Member shall seek financial gain for themselves, family or friends from the use or sale of County- owned intellectual property, computer programs, technological innovations, or other patent, trademarks or copyright held by the County.

7.0 Gifts and Benefits

7.1 Any gift to a Member risks the appearance of improper influence. Gifts may improperly induce influence or create an incentive for a Member to make decisions on the basis of relationships rather than in the best interests of the County. A Member shall not accept a fee, advance, gift, gift certificate, cash, hospitality or any form of personal benefit connected directly or indirectly with the performance

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of his or her duties except as provided in Section 7.2. A gift, benefit or hospitality provided with the Member’s knowledge to a Member’s spouse, child, or parent, or to a Member’s staff that is connected directly or indirectly to the performance of the Member’s duties is deemed to be a gift to that Member. Any doubt concerning the propriety of the gift should be resolved by the Member not accepting or keeping it.

7.2 For greater clarity, despite Section 7.1, a Member is entitled to accept any compensation, remuneration or benefits authorized by law but shall not accept any gift or benefit other than in the following circumstances: (a) such gifts or benefits that normally accompany the responsibilities of office and are received as an incident of protocol or social obligation; (b) a political contribution otherwise reported by law, in the case of a Member running for office; (c) services provided without compensation by persons volunteering their time; (d) nominal tokens, mementos or souvenirs received as an incident of protocol or social obligation that normally accompanies the responsibilities of elected office or at a function honouring the Member; (e) food, lodging, transportation and entertainment provided by provincial, regional and local governments or any agencies or subdivisions of them or by the federal government or by a foreign government within a foreign country, or by a conference, seminar or event organizer where the Member is either speaking or attending in an official capacity as a representative of the County; (f) entrance fees or food and beverages consumed at banquets, receptions or similar events, if: (i) attendance serves a legitimate municipal business purpose related to the normal business of the County, (ii) the person extending the invitation or a representative of the organization is in attendance, and (iii) the value is reasonable and the invitations are infrequent;

(g) gifts not having a value greater than $300; and

(h) any gift or benefit, if the Integrity Commissioner is of the opinion, before the gift or personal benefit has been accepted, that it is unlikely that receipt of the gift or benefit gives rise to a reasonable presumption that the gift or benefit was given in order to influence the Member in the performance of his or her duties.

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7.3 A Member who has received and accepted a gift or benefit pursuant to Section 7.2 shall file a disclosure of the gift or benefit indicating the person, body or entity from which it was received together with the estimated value of the gift or benefit in accordance with the Disclosure Statement set out in Appendix “A”. The list shall be provided to the Clerk on an annual basis commencing on March 31 of every year and shall be a matter of public record.

7.4 A Member shall not seek or obtain by reason of his or her office any personal privilege or advantage with respect to municipal services not otherwise available to the general public and not connected directly or indirectly to the performance of the Member’s duties.

8.0 Confidential Information

8.1 Members receive confidential information from a number of sources as part of their work as elected officials. This includes information received in confidence by the County that falls under the privacy provisions of the Municipal Freedom of Information and Protection of Privacy Act and other applicable privacy laws and information received during closed meetings of Council. Examples of types of information that a Member must keep confidential, unless expressly authorized by Council or as required by law, include, but are not limited to:

(a) matters related to ongoing litigation or negotiation, or that is the subject of solicitor-client privilege;

(b) information provided in confidence, for example the identity of a complainant where a complaint is made in confidence;

(d) personnel matters about an identifiable individual;

(e) “personal information” as defined in the Municipal Freedom of Information and Protection of Privacy Act; and

(f) any census or assessment data that is deemed confidential.

8.2 A Member shall not disclose the content of any confidential information, or the substance of deliberations, of a closed meeting. A Member has a duty to hold any information received at closed meetings in strict confidence for as long and as broadly as the confidence applies. All confidential documents received at a closed meeting are to be turned into the Clerk at the end of the closed meeting. A Member shall not, either directly or indirectly, release, make public or in any way divulge any such information or any confidential aspect of the closed deliberations to anyone, unless authorized by Council or as required by law.

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8.3 A Member shall not disclose, use or release confidential information in contravention of applicable privacy laws. Members are only entitled to information in the possession of the County that is relevant to matters before the Council, or a committee. Otherwise, Members enjoy the same access rights to information as any other member of the community or resident of the County and must follow the same processes as any private citizen to obtain such information.

8.4 A Member shall not misuse confidential information in any way or manner such that it may cause detriment to the County, Council or any other person, or for financial or other gain for themselves or others.

8.5 A Member shall respect the right to confidentiality and privacy of all clients, volunteers and staff, and should be aware of their responsibilities under applicable legislation, County policies, procedures and rules, ethical standards and, where appropriate, professional standards.

8.6 A Member shall not disclose any confidential information received by virtue of his or her office, even if the Member ceases to be a Member.

9.0 Discrimination and Harassment

9.1 A Member shall treat all members of the public, one another and staff with respect and without abuse, bullying or intimidation and ensure that their work environment is free from discrimination and harassment.

9.2 A Member shall not use indecent, abusive or insulting words, phrases or expressions toward any member of the public, another Member or staff. A Member shall not make comments or conduct themselves in any manner that is discriminatory to any individual based on the individual’s race, colour, ancestry, citizenship, ethnic origin, place of origin, creed or religion, gender, sexual orientation, marital status, family status, disability, age or record of offences for which a pardon has not been granted.

9.3 A Member shall comply with the County’s Workplace Harassment and Violence Policy.

10.0 Improper Use of Influence

10.1 A Member shall not use the influence of their office or appointment for any purpose other than the exercise of his or her official duties in the public interest.

10.2 A Member shall not use the status of their position to influence the decision of another person to the private advantage or non-pecuniary interest of themselves, their parents, children or grandchildren, spouse, or friends or associates, or for the purpose of creating a disadvantage to another person or for providing an advantage to themselves.

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11.0 Conflicts of Interest

11.1 A Member shall seek to avoid conflicts of interest, both pecuniary and non- pecuniary. A Member shall comply with the requirements of the Municipal Conflict of Interest Act with respect to obligations relating to pecuniary interests. A Member shall take proactive steps to mitigate any non-pecuniary conflicts of interest in order to maintain public confidence in the County and its elected officials.

11.2 Members are encouraged to seek guidance from the Integrity Commissioner when they become aware that they may have a conflict between their responsibilities to the public as a Member and any other interest, pecuniary or non-pecuniary.

12.0 Council Policies and Procedures

12.1 A Member shall observe and adhere to the policies, procedures and rules established from time to time by Council.

13.0 Election Activity

13.1 A Member is required to conduct themselves in accordance with the Municipal Elections Act, 1996 and any County policies pertaining to elections. The use of the County’s resources, both property and staff time, for any election-related activity is strictly prohibited. Election-related activity applies to the Member’s campaign and any other election campaigns for municipal, provincial or federal office.

14.0 Respect for the Code of Conduct

14.1 A Member shall respect the process for complaints made under the Code of Conduct or through any process for complaints adopted by the County. A Member shall not act in reprisal or threaten reprisal against a person who makes a complaint or provides information to the Integrity Commissioner during an investigation. A Member shall interact courteously and respectfully with the Integrity Commissioner and with any person acting under the direction of the Integrity Commissioner.

14.2 A Member shall cooperate with requests for information during any investigations or inquiries under the Code of Conduct. A Member shall not destroy or damage documents or erase electronic communications or refuse to respond to the Integrity Commissioner where a complaint has been filed under the Code of Conduct or any process for complaints adopted by the County.

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15.0 Penalties for Non-Compliance with the Code of Conduct

15.1 Where Council receives a report from the Integrity Commissioner that there has been a violation of the Code of Conduct by a Member, Council may impose the following penalties on the Member:

(a) a reprimand; or

(b) a suspension of the remuneration paid to the Member in respect of his or her services as a Member for a period up to ninety (90) days.

15.2 Council may, on the basis of a recommendation from the Integrity Commissioner, also take any or all of the following corrective or remedial actions, and require that the Member:

(a) provide a written or verbal apology;

(b) return property or make reimbursement of its value or of money spent;

(d) be removed from or not be appointed as chair of a committee of Council; and

(e) comply with any other remedial or corrective action or measure deemed appropriate by the Integrity Commissioner.

16.0 Legal Fees

16.1 A Member is personally obligated to comply with the requirements of this Code of Code and is therefore responsible for his or her own legal fees and costs if they retain a lawyer or paralegal to provide counsel, advice or representation on any matter related to the Code of Conduct, including, but not limited to, an investigation by an Integrity Commissioner.

17.0 Complaint Protocol

17.1 The Complaint Protocol – Code of Conduct is Appendix “B” to the Code of Conduct.

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APPENDIX “A”

DISCLOSURE STATEMENT FOR GIFTS OR BENEFITS

Member’s Name:______

Gift Received or Nature of Benefit:______

______

Received From:______

Date of Receipt:______Value of Gift or Benefit:______

Please describe the circumstances under which the gift or benefit was received:

______

Please describe your intentions with respect to the gift or benefit:

______

Do you anticipate transferring the gift or benefit described above to the municipality?

Yes, immediately______Yes, eventually ______No ______

______Member’s Signature Date

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THE CORPORATION OF THE COUNTY OF FRONTENAC COUNCIL AND STAFF RELATIONSHIP POLICY

1.0 Application & Purpose

1.1 This Council and Staff Relationship Policy applies to all Members of the Council of the County of Frontenac, including the Warden, and all members of Staff of the County of Frontenac, including the CAO.

1.2 The purpose of this Policy is set out a general standard to ensure that Council and Staff share a common understanding of their respective roles and responsibilities as well as a common basis of their relationship, and to set out acceptable standards to govern their relationship and to which all Members and Staff are expected to adhere to and comply with.

1.3 The purpose of this Policy is to establish a policy to govern the relationship between Members of Council and Staff of the County in accordance with paragraph 2.1 of subsection 270(1) of the Municipal Act, 2001.

2.0 Statement of Principles

2.1 This Policy is intended to set a high standard for relations between Council and Staff in order to provide good governance and instill a high level of public confidence in the administration of the County by its Members as duly elected public representatives and its Staff as public administrators.

2.2 The following key statements of principle are intended to guide Council and Staff and to assist with the interpretation of the Policy:

 Council and Staff shall recognize that positive internal relations are central to the collective ability of Members and Staff to provide good governance and instill a high level of public confidence in the administration of the County;

 Members and Staff shall relate to one another in a respectful, professional and courteous manner;

 Members and Staff shall understand and respect each other’s respective roles and responsibilities; and

 Members and Staff shall work together in furtherance of the common goal of serving the public good.

The above statements are key principles that are intended to facilitate an understanding, application and interpretation of the Policy – these principles are not operative provisions of the Policy.

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3.0 Definitions

3.1 The following terms shall have the following meanings in this Policy:

(a) “CAO” means the Chief Administrative Officer of the County;

(b) “Clerk” means the Clerk of the County;

(d) “County” means The Corporation of the County of Frontenac;

(e) “Member” means a Member of Council;

(f) “Policy” means this Council and Staff Relationship Policy;

(g) “Staff” means the CAO and all officers, directors, managers, supervisors and all non-union and union employees, whether full-time, part-time, contract, seasonal or volunteer employees, as well as agents and consultants acting in furtherance of the County’s business and interests; and

(h) “Warden” means the head of Council.

4.0 General Obligations

4.1 In all respects, Members and Staff shall:

(a) relate to one another in a courteous, respectful and professional manner;

(b) maintain formal working relationships in order to promote equality and discourage favouritism, which includes but is not limited to using proper titles and avoiding first names during public meetings or formal business dealings;

(c) understand their respective roles and responsibilities, and appreciate and respect the roles and responsibilities of the other;

(d) work together to produce the best results and outcomes for the County and always for the collective public interest of the County; and

(e) act in a manner that enhances public confidence in local government.

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5.0 Roles and Responsibilities of Members

5.1 Members acknowledge and agree that:

(a) Council as a whole is the governing body of the County and that it comprises a collective decision-making body;

(b) they are representatives of the entire County;

(d) they govern, provide political direction and make decisions as Council;

(e) they will respect the administrative and managerial chain of command by:

(i) directing any questions or concerns in relation to the administration or management of the County to the Warden or the CAO for their consideration;

(ii) giving direction to Staff only as Council and through the CAO; and

(iii) refraining from becoming involved in the management of Staff.

(f) they shall use Staff time effectively, which includes but is not limited to only referring essential matters to Staff for reports;

(g) they ensure any requests for information to Staff that were not received at a meeting of Council are made in writing and circulated in writing to all Members;

(h) they understand that Staff will undertake significant projects only if they have been directed to do so by Council through the CAO;

(i) whenever possible, they shall notify Staff if an action or position of Staff is to be questioned or criticized at a public meeting to ensure Staff has sufficient time to formulate an intelligent, informed and helpful response for the consideration of Council and that any such questioning or criticism shall be undertaken with courtesy, respect and professionalism, and in no event shall there be any attempt to humiliate, berate, disparage or denigrate Staff and that they shall refrain from publicly criticizing members of Staff in relation to their intelligence, integrity, competence or otherwise;

(j) they shall request advice from the Clerk about the appropriate wording of motions, amendments, and formal directions of Staff;

(k) they shall request information regarding meeting agendas or minutes from the CAO or Clerk;

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(l) as individual Members, they have no greater access to records or information held by the County than any member of the public and that they cannot access records or information otherwise protected from disclosure by the Municipal Freedom of Information and Protection of Privacy Act or in accordance with the process set out in that statute;

(m) they shall recognize Staff are not expected to provide information or take action in outside of regular administrative business hours, except in extenuating circumstances;

(n) certain members of Staff are statutory officers and have specific statutory authorities, duties, powers and responsibilities that cannot be interfered with or derogated from;

(o) they shall at all times comply with the County’s Code of Conduct for Members of Council; and

(p) they shall at all times comply with any policies relating to Council that the Council may implement from time to time.

6.0 Roles and Responsibilities of Staff

6.1 Staff acknowledge and agree that:

(a) Council is the collective decision-making and governing body of the County and is ultimately responsible to the electorate for the good governance of the County;

(b) they shall implement Council’s decisions and establish administrative practices and procedures to carry out Council’s decisions and any duties specifically assigned to them by Council;

(c) they shall assist Council in their decision-making process with respect to its decision, policies and programs by providing Council with information based on professional expertise, research and good judgment in a professional and timely manner;

(d) they shall serve the whole of Council rather than any individual Member;

(e) all Members are equal and shall be treated as such and always with courtesy, respect and professionalism;

(f) they shall respond to inquiries from Council and provide appropriate and timely follow-up to such inquiries as necessary;

(g) they shall ensure any responses to requests for information by a Member that were not received at a meeting of Council are circulated to all Members;

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(h) they shall refrain from becoming involved in the policy and decision-making process of Council, outside of ensuring that Council is provided with the information necessary in order to make their decisions and that Council is aware of any issues that may impact such decisions;

(i) they shall diligently and impartially implement Council’s decisions;

(j) they shall notify management or the CAO, as appropriate, of any issues that may impact the County and of ongoing activities in each department;

(k) they shall not speak publicly on any matter respecting any Council decisions or policies without authorization to do so, and without limiting the generality of the foregoing, shall not publicly criticize any decision or policy of Council;

(l) they shall refrain from publicly criticizing decisions of Council or Members in relation to their intelligence, integrity, competence or otherwise; and

(m) they shall at all times comply with any policies relating to Staff that the Council may implement from time to time.

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APPENDIX “B” COMPLAINT PROTOCOL

PART A - INFORMAL COMPLAINT PROCEDURE

1. Any individual who identifies or witnesses behaviour or activity by a Member that they believe contravenes the Code of Conduct may seek to address the prohibited behaviour or activity themselves in the following manner by following the Informal Complaint Procedure:

(a) document the incident(s) where the Member may have contravened the Code of Conduct including dates, times, locations, other persons present, and any other relevant information;

(b) advise a third party about the concerns regarding the Member’s actions;

(d) identify to the Member the specific provision(s) of the Code of Conduct that may have been contravened;

(e) encourage the Member to acknowledge and agree to stop the prohibited behaviour or activity and to undertake to refrain from future occurrences of the prohibited behaviour or activity;

(f) request the Integrity Commissioner to assist in informal discussion of the alleged complaint with the Member in an attempt to settle or resolve the issue;

(g) if applicable:

(i) confirm to the Member that his or her response is satisfactory, or

(ii) advise the Member that his or her response is unsatisfactory;

(h) consider the need to pursue the matter in accordance with the Formal Complaint Procedure set out in Part B, or in accordance with any other applicable judicial or quasi-judicial process or complaint procedure.

2. Individuals are strongly encouraged to pursue the Informal Complaint Procedure as the first means of remedying behaviour or activity of a Member that they believe violates the Code of Conduct.

3. With the consent of both the complaining individual and the Member, the Integrity Commissioner may participate in any informal process. The parties involved are encouraged to take advantage of the Integrity Commissioner’s potential role as a mediator/conciliator of issues relating to a complaint.

4. The Informal Complaint Procedure is not a precondition or a prerequisite to pursuing the Formal Complaint Procedure set out in Part B.

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PART B - FORMAL COMPLAINT PROCEDURE

Formal Complaints

1.(1) Any individual who identifies or witnesses behaviour or activity by a Member that they reasonably believe contravenes the Code of Conduct may file a complaint under Part B to request an inquiry by the Integrity Commissioner as to whether a Member has contravened the Code of Conduct in accordance with the following requirements:

(a) all complaints shall be in writing on the prescribed form and shall be dated and signed by an identifiable individual;

(b) the complaint must set out reasonable and probable grounds for the allegation that the Member has contravened the Code of Conduct and must be accompanied by a supporting sworn affidavit setting out the evidence in full in support of the allegation; and

(c) Council may also file a complaint against any of its Members by passing a resolution requesting the Integrity Commissioner to undertake an inquiry.

(2) Individuals filing a complaint under Part B must provide a full and complete record of evidence to the Integrity Commissioner who is under no obligation whatsoever to, but may, seek additional information to supplement or complete the evidentiary record to substantiate or support the allegation(s) set out in the complaint.

Filing of Complaint and Classification by Integrity Commissioner

2.(1) The complaint may be filed with the Clerk by hard copy or directly with Integrity Commissioner by a sealed hard copy or by e-mail to the email address(es) set out on the County’s website.

(2) The Integrity Commissioner shall initially classify the complaint to determine if the matter is, on its face, a complaint with respect to non-compliance with the Code of Conduct and not covered by other legislation or other Council procedures, policies or rules as set out in Section 3.

Complaints Outside Integrity Commissioner’s Jurisdiction or Not Otherwise Applicable

3. If the complaint, including the supporting affidavit, is not, on its face, a complaint with respect to non-compliance with the Code of Conduct or the complaint relates to matters addressed by other legislation or complaint procedure under another County procedure, policy or rule, the Integrity Commissioner shall advise the complainant in writing as follows:

Criminal Matter

(a) if the complaint is, on its face, an allegation of a criminal nature consistent with the Criminal Code, the complainant shall be advised that:

(i) the Integrity Commissioner will refer it to the appropriate police service, or

(ii) the complainant may pursue it with the appropriate police service if the complainant wishes to pursue any such allegation;

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Municipal Freedom of Information and Protection of Privacy Act

(b) if the complaint is more appropriately addressed under the Municipal Freedom of Information and Protection of Privacy Act, the complainant shall be advised that the matter must be referred to the Clerk to deal with under its access and privacy policies under that statute;

Other Procedure, Policy or Rule Applies

(c) if the complaint appears to fall within the scope of another procedure, policy or rule of the County, the complainant shall be advised to pursue the matter under such procedure, policy or rule with the appropriate County official or staff member;

Lack of Jurisdiction

(d) if the complaint is, for any other reason not within the jurisdiction of the Integrity Commissioner (for example, it relates to a decision of Council or a local board as a whole and not one or more individual Members), the complainant shall be so advised and provided with any additional reasons and referrals as the Integrity Commissioner considers appropriate;

Matter Already Pending

(e) if the complaint is in relation to a matter which is subject to an outstanding complaint under another process such as a court proceeding, a human rights or workplace harassment complaint or similar process, or to a civil matter that is pending before the courts, the Integrity Commissioner may, in his/her sole discretion, suspend any investigation, in whole or in part, pending the result of the other process;

Similar Matter Already Pending

(f) if the complaint is in relation to a similar matter which is subject to an outstanding complaint before the Integrity Commissioner, the Integrity Commissioner may, in his/her sole discretion, consider the matter in conjunction with the similar matter or deal with it separately, including not undertaking an inquiry if the matter can be adequately addressed in any report and/or recommendations made with respect to the complaint in the similar matter; and

Other Ethical Code or Policy Applies

(g) if the complaint is in relation to a matter which is governed by a code of conduct, ethical code or similar procedure or policy of another body or entity which also governs the Members (for example, another board, body or committee to which the Member has been appointed), the Integrity Commissioner shall consider the most appropriate forum for the complaint and may, in his/her sole discretion, defer consideration of the matter pending any determination made by the other body or entity and shall so advise the complainant and, if necessary, the Member.

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Limitation Period

4. The Integrity Commissioner shall not accept a complaint for which the event giving rise to the complaint occurred or came to the attention of the complainant more than six (6) months prior to the date of the filing of the complaint. The complainant must establish that the event giving rise to the complaint occurred and/or came to the complainant’s attention within six (6) months of the complaint being filed in accordance with Section 2.

Refusal to Conduct Investigation

5. The Integrity Commissioner has the sole and absolute discretion to determine whether to carry out an investigation. If the Integrity Commissioner is satisfied, after considering the information contained in the complaint, that it:

(a) is frivolous or vexatious,

(b) is not made in good faith,

(d) discloses no grounds or insufficient grounds for an investigation, or

(e) does not warrant a full investigation,

the Integrity Commissioner shall not be required to conduct an investigation and may summarily dismiss the complaint, and, where this becomes apparent during the course of an investigation, the Integrity Commissioner shall terminate the inquiry and provide notice to the complainant and, if necessary, to the Member.

Opportunities for Resolution

6. Following receipt and review of a formal complaint or at any time during the investigation where the Integrity Commissioner, in his or her sole and absolute discretion, believes that an opportunity to resolve the matter may be successfully pursued without a formal investigation, and both the complainant and the Member agree, efforts may be pursued to achieve an informal resolution.

Investigation

7. (1) The Integrity Commissioner may proceed as follows, except where the Integrity Commissioner has a full factual record and believes, in his or her sole and absolute discretion, that no additional information is required, or where otherwise required by the Public Inquiries Act, 2009, or where the Integrity Commissioner has not otherwise terminated the inquiry:

(a) provide the Member with an outline of the complaint with sufficient particularity to allow the Member to understand the complaint against him or her but he Integrity Commissioner shall not have any obligation to disclose:

(i) the identity of the complainant, or

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(ii) the identity of any witnesses set out in the complaint or persons that are questioned/interviewed by the Integrity Commissioner,

unless it is essential for the Member to adequately respond to the complaint, which determination shall be made in the Integrity Commissioner’s sole and absolute discretion;

(b) request that the Member provide a written response to the allegations in the complaint to the Integrity Commissioner within ten (10) days; and

(c) provide a copy of the Member’s response to the complainant with a request that any written reply be provided by the complainant to the Integrity Commissioner within ten (10) days;

(d) extend the timelines set out above if the Integrity Commissioner deems it necessary to do so in his or her sole and absolute discretion.

(2) If necessary, after reviewing the submitted materials, the Integrity Commissioner may contact and speak to or correspond with any other persons, access and examine any other documents or electronic materials, including any materials on the County’s computers and servers and in the County’s premises or offices, and may enter any County work location relevant to the complaint for the purpose of investigation and potential resolution.

(3) The Integrity Commissioner may, but is under no obligation, to provide the Member with a draft of the proposed draft report on the complaint.

(4) The Integrity Commissioner shall not issue a report finding a violation of the Code of Conduct on the part of any Member unless the Member has had an opportunity either in person or in writing to comment to the Integrity Commissioner on any preliminary or proposed finding(s).

(5) The Integrity Commissioner may, but is under no obligation, to advise either the Member or the complainant of any proposed sanction or recommendation the Integrity Commissioner may include in the report to Council.

(6) The Integrity Commissioner may make interim reports to Council where necessary and as required to address any instances of interference, obstruction, intimidation, delay, reprisal or retaliation or failure to comply with any penalties or corrective or remediate measures imposed by Council by the Member or by any other person encountered during the formal complaint investigation.

(7) The Integrity Commissioner is entitled to make such additional inquiries and provide such additional reports to Council where necessary and as required to address any instances of non-compliance with any decision of Council including the failure to comply with any penalties or corrective measure or actions imposed by Council.

(8) The Integrity Commissioner shall retain all records related to the complaint and investigation but may provide copies of certain records, in confidence, to County administrative staff who are required to ensure that any such records are securely and confidentially retained.

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No Complaint Prior to Municipal Election

8. (1) Notwithstanding any other provision of this Complaint Protocol, no complaint may be filed with the Integrity Commissioner, no report shall be made by the Integrity Commissioner to Council, and Council cannot consider the imposition of penalties pursuant to subsection 223.4(5) of the Municipal Act, 2001 during the period of time starting on nomination day for a regular municipal election year, as set out in section 31 of the Municipal Elections Act, 1996 and ending on the voting day in a regular election as set out in section 5 of the Municipal Elections Act, 1996.

(2) If the Integrity Commissioner has received a complaint and has commenced an inquiry but has not completed the inquiry before nomination day in a regular municipal election year, the Integrity Commissioner shall terminate the inquiry on nomination day but may commence an inquiry in respect of the same complaint if within six (6) weeks after the voting day in a regular municipal election the individual who made the request makes a written request to the Integrity Commissioner in accordance with subsection 223.4(8) of the Municipal Act, 2001.

Advice Provided to Member by Integrity Commissioner

9. (1) Subject to Section 9(2), a Member is entitled to rely upon any written advice given by the Integrity Commissioner to the Member respecting the Code of Conduct in any subsequent consideration of the conduct of the Member in the same matter provided that the Member fully disclosed in writing all relevant facts known to him or her to the Integrity Commissioner and acted in accordance with the written advice provided by the Integrity Commissioner.

(2) A Member under investigation by the Integrity Commissioner shall not request advice from the Integrity Commissioner as to the Member’s rights under the Code of Conduct or generally at law with respect to any matter that the Integrity Commissioner is investigating or reviewing with respect to the Member, nor is the Member entitled to rely upon any statement(s) made by the Integrity Commissioner during the course of any investigation or review that may impact the Member’s rights under the Code of Conduct or at law.

Investigation Report

10. (1) The Integrity Commissioner shall report to the complainant and the Member no later than ninety (90) days after the official receipt of any complaint. If the investigation process is anticipated to or takes more than ninety (90) days, the Integrity Commissioner shall provide an interim report to Council and must advise the parties of the approximate date the report will be available. The Integrity Commissioner may also, at his or her discretion, advise any witnesses or other persons of the approximate date the report will be available.

(2) Where the complaint is sustained in whole or in part, the Integrity Commissioner shall report to Council outlining the findings, the terms of any settlement and/or any recommended remedial or corrective measure or action.

(3) The Integrity Commissioner may provide a copy of the report to the complainant and the Member whose conduct has been investigated in advance of the public release of the report, in strict confidence until the report is publicly released. The Member shall have the right to address the report when it is considered by Council but cannot vote on the matter.

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(4) Where the complaint is not sustained, the Integrity Commissioner is not obligated to report to Council on the result of the investigation or any findings but may do so at his/her discretion and may also include such information as he/she deems necessary in a report or as part of an annual or other periodic report by the Integrity Commissioner.

Findings

11. If the Integrity Commissioner determines that:

(a) there has been no contravention of the Code of Conduct, or

(b) a contravention occurred but:

(i) the Member took all reasonable measures to prevent it,

(ii) it was trivial,

(iii) it was committed through inadvertence, or

(iv) it resulted from an error in judgment made in good faith,

the Integrity Commissioner may so state in the report and may make appropriate recommendations pursuant to the Municipal Act, 2001, including but not limited to, a recommendation of no penalty.

Report to Council

12. Upon receipt of a report from the Integrity Commissioner, the Clerk shall place the report on the next regular agenda of Council for consideration by Council and Council must consider the report at that meeting and may accept or refuse the recommendations set out in the report and accept, refuse or vary any penalties or sanctions contained in the report. A report from the Integrity Commissioner may also be considered by Council in advance of its next regular meeting should Council agree to hold a special or other meeting before its next regular meeting to consider the report.

Duty of Council

13. Council shall consider and make a determination on the Integrity Commissioner’s report at the same meeting at which the report is tabled.

Public Disclosure

14.(1) The Integrity Commissioner and every person acting under his or her jurisdiction shall preserve confidentiality where appropriate and where it does not interfere with the course of any investigation, except as required by law and as required by this Complaint Protocol.

(2) The Integrity Commissioner shall retain all records related to the complaint and investigation although copies may be provided to the County’s administrative staff, subject to the duty of confidentiality under subsection 223.5 of the Municipal Act, 2001.

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(3) The identity of the Member who is the subject of the complaint shall not be treated as confidential information in the Integrity Commissioner’s report to Council. The identity of the complainant may be disclosed if deemed appropriate and necessary by the Integrity Commissioner, if consented to by the complainant or is otherwise publicly know or available.

(4) All reports from the Integrity Commissioner to Council shall be made available to the public by the Clerk.

Delegation

15. The Integrity Commissioner may delegate in writing to any person, other than a Member of Council, any of the Integrity Commissioner’s powers and duties under Part V.1 of the Municipal Act, 2001.

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Code of Conduct — Formal Complaint Form AFFIDAVIT

I, ______(first and last name), of the

County of ______in the Province of Ontario.

MAKE OATH AND SAY (or AFFIRM):

1. I have reasonable and probable grounds to believe that:

______(specify name of Member),

a member of the Council of The Corporation of the County of Frontenac, has contravened section(s) ______of the Code of Conduct of the County of Frontenac. The particulars of which are are attached hereto.

2. Facts constituting the alleged contravention (use separate page if required)

______

This affidavit is made for the purpose of requesting that this matter be reviewed and/or investigated by the County of Frontenac’s Integrity Commissioner and for no other improper purpose.

SWORN (or AFFIRMED) before me at the ) the ______of ______on ) ______(date) ) ) ______

(Signature)

A Commissioner for taking affidavits etc.

Please note that signing a false affidavit may expose you to prosecution under ss. 131 and 132 or 134 of the Criminal Code, R.S.C. 1985, c. C-46 and also to civil liability for defamation.

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ADMINISTRATION 193-2018 Code of Conduct/Staff/Council Relationship Polic... Page 76 of 122 AGENDA ITEM #a)

Sharbot Lake Farmers Market Vendors meeting November 24th, 2018

At the Cardinal Cafe Minutes compiled by S. Cole

Attending: Pete & Sarah Nilson, Laura Carr, Heather Brown, Michael Asselstine, Sue Cole, Isaac Hale, Catherine Smith, MaryEllen Whan, Carilee Tryon, Ken & Joyce Waller, Naomi Ono, George & Darlene Conboy. Victor Heese (representing township)

Regrets: Rita Boehmer, Brenda Kerr, Arleigh Hill, Ken Howes. Eric Z. (volunteer support)

Meeting called to order: 9:10 am

Market Structure: As of fall of 2018, SLFM is shifting to a vendor run group. We will be streamlining the roles and responsibilities that have been managed by a paid market manager in past years and we will be dividing those responsibilities between the group members. This meeting is the beginning of that process.

Township Relations: As reported by Victor Heese; SLFM is a “Committee of Council”. This entitles us to coverage under the Township insurance. The Township owns the trailer that we use to store tables and other items. Township manages an account in our name. Vendor fees and other incomes are deposited, and we submit receipts for reimbursement. We are responsible for reporting to Township on an annual basis (every fall).

Financial Report: not delivered. Person passing this info on was not in attendance.

Outline of roles discussed:

 Chair – check SLFM emails and route to appropriate group member to respond. Facilitate group communications, assemble agendas and meeting minutes. o Motion made by Isaac H. nominating Susan Cole for this position. Seconded by Mike A., passed by majority. o Motion made by Susan C. , when emailing vendor group with requests for input on an action item, if you don’t respond within 7 days it will be assumed that you support the action the chair wants to take. Seconded by Carilee, passed

Sharbot Lake Farmers Market Page 77 of 122 AGENDA ITEM #a)

 Treasurer – collect and deposit table fees, collect receipts and facilitate reimbursements. o Mary Ellen Whan nominated by Isaac H., seconded by Carilee T. Motion carried unanimously  We will need someone to collect and tabulate whatever weekly data we decide is important to record. In the past this has included number of customers, weather and amount of dollars spent at market. No one is filling this role at current time.  Social media - Pete and Sarah Nilson will manage current facebook account, and explore setting up an instagram account next year in advance of the summer season  Music or other events – Pete Nilson volunteered to spearhead looking for and scheduling music and other events.  Market photographer – Mike Asselstine will wander the market weekly and submit photos to Sarah N. to be added to social media advertising.  The vetting of new craft vendors will be managed by Ken Waller, with help by Sarah N and other craft vendors.  Darlene and George Conboy will manage the market set up every week (or formally pass it off if they won’t be around). Isaac Hale will be responsible for ensuring market items are put away and locked up every week.  Darlene C. will take rough counts of customer attendance weekly.  Heather and Laura will create a 1 page flyer that can be posted in public spaces as advertising.

At the last meeting, it was decided to get rid of the slfm website. It doesn’t get many visits and the expectation is that facebook/instagram advertising will reach a bigger audience.

Signage concerns were discussed. Pete and Victor will explore options and report at next meeting.

Coordinating time/place with the Early On Child Center’s Saturday morning programming happened several times last summer and was enjoyed by all. Victor will initiate introductions with the hope that these two organizations can work together to create a bigger event for all.

Sharbot Lake Farmers Market Page 78 of 122 AGENDA ITEM #a)

Discussion about food/snack options at market. All agreed that having prepared foods at market is a way to make the beach a hangout as well as shopping destination. There was some discussion about rotating this role around, but the hope would be to find someone who would like to provide this service. More discussion and action about this and the search for other vendors to come in following meetings.

Discussion about bringing fruit picked on other farms. It was agreed that vendors could offer other local farmers products if the farm is in the 100 k radius, and if it is labeled clearly as to where it came from and who grew it.

Discussion about potential of expanding hours of market to a weekday. No decisions made, it will be added to next agenda.

Discussion about public bathrooms at the beach. It is recognized that while we would prefer clean and functional bathrooms for market days, the issues of vandalism and abuse are affecting everyone. At current time all we can do is document what we find on a weekly basis, and hope that township can work towards systemic changes that will result in a clean and inviting space for everyone.

The next meeting is scheduled for February 16, 2019 at 9:00 am

Meeting adjourned 10:40 am.

Sharbot Lake Farmers Market Page 79 of 122 Frontenac Community Futures Development Corporation - Anne Pritchard

Frontenac Community Futures Development Corporation Presentation to Township of Central Frontenac Council

Page 80 of 122 December 2018 AGENDA ITEM #b) Frontenac Community Futures Development Corporation - Anne Pritchard

What is Frontenac CFDC asking of council and staff?

 Thank you for your past support  Continue to actively refer individuals and businesses who may benefit from our services and programs Page 81 of 122 AGENDA ITEM #b) Frontenac Community Futures Development Corporation - Anne Pritchard

Mandate of Community Futures Program

 Funded by Federal Development of Southern Ontario (FedDev) (37 CFs)  FedDev mandate - help southern Ontario communities and businesses diversity and

Page 82 of 122 strengthen their local economies by helping AGENDA ITEM #b) them become more competitive, innovative and productive Frontenac Community Futures Development Corporation - Anne Pritchard

Frontenac CFDC’s Services

 Not-for-profit corporation governed by volunteer board of directors  Mission – stimulate community and economic development throughout the

Page 83 of 122 Frontenacs AGENDA ITEM #b)  “building businesses….growing communities” Frontenac Community Futures Development Corporation - Anne Pritchard

We can help your constituents

 Advice, counselling and support to new and existing businesses ( includes workshops)  Financing for start-up, growth, expansion and maintenance of small businesses Page 84 of 122

 Support for strategic community planning AGENDA ITEM #b) and development Frontenac Community Futures Development Corporation - Anne Pritchard

Financing

 Flexible commercial financing up to $150,000  Exceptional basis up to $250,000  When financing from traditional lenders not Page 85 of 122

available or not adequate AGENDA ITEM #b)  Partner with banks and BDC Frontenac Community Futures Development Corporation - Anne Pritchard

Eastern Ontario Development Program

 Last intake August 2018  Renewal is unknown at this time  Examples of Central Frontenac businesses – Sharbot Lake Retirement Home, Cardinal Page 86 of 122

Café, Port William Sound, Seed to Sausage, AGENDA ITEM #b) Bahamut Dawn Creations, OSO Good Maple Syrup, Cota’s BBQ, Unusual Acres, EOTA Frontenac Community Futures Development Corporation - Anne Pritchard

Frontenac CFDC Strategic Plan

 FCFDC board id “pivotal” areas of focus  Awareness of services and programs  Promoting businesses  Tourism Page 87 of 122  Innovative Opportunities AGENDA ITEM #b)  Food and Beverage (FAB) Region Frontenac Community Futures Development Corporation - Anne Pritchard

Info on our services

 www.frontenaccfdc.com  Facebook.com/frontenaccfdc  Twitter.com/frontenaccfdc  YouTube.com/frontenaccfdc Page 88 of 122  Email notifications AGENDA ITEM #b)  Frontenac CFDC newsletter Frontenac Community Futures Development Corporation - Anne Pritchard

Contact

 Sue Theriault, Office Manager and EODP Coordinator [email protected]  Anne Prichard, Executive Director [email protected] Page 89 of 122

 613-372-1414 or 1-888-372-9962 AGENDA ITEM #b)  5062 Rd 38, Harrowsmith AGENDA ITEM #a)

Cindy Deachman

From: Cathy MacMunn Sent: Monday, December 3, 2018 4:24 PM To: 'Cindy Deachman' Subject: FW: un message du ministre Steve Clark

Cindy – this is for the December 11th Council meeting Cathy

Cathy MacMunn AMCT ACST Clerk Administrator Township of Central Frontenac 1084 Elizabeth Street P.O. Box 89 Sharbot Lake, ON K0H 2P0 Email: [email protected] Phone: 613-279-2935 ext. 227 Fax 613-279-2422 www.centralfrontenac.com

From: Minister (MMAH) [mailto:[email protected]] Sent: November 30, 2018 10:40 AM To: [email protected] Subject: un message du ministre Steve Clark

Ministry of Ministère des Municipal Affairs Affaires municipales and Housing et du Logement

Office of the Minister Bureau du ministre

777 Bay Street, 17th Floor 777, rue Bay, 17e étage Toronto ON M5G 2E5 Toronto (Ontario) M5G 2E5 Tél. : 416 585-7000 Tel.: 416 585-7000 Téléc. : 416 585-6470 Fax: 416 585-6470

November 30, 2018

Frances Smith Mayor Township of Central Frontenac [email protected]

THAT Council receive the following communications/correspondence present... Page 90 of 122 AGENDA ITEM #a)

Dear Mayor Smith and Council:

Please accept my congratulations on your success in the recent municipal elections. I want to thank you for your decision to serve the public, and I look forward to working with you in the years ahead.

As a former mayor, I know firsthand that municipal government is closest to the people and delivers important services every day. I also know your constituents expect local government to be effective and responsive, and you expect the same in the provincial-municipal relationship.

At the AMO conference this year, I was proud to sign a renewed Memorandum of Understanding one year before it expired. The MOU signals our government’s commitment to consult when introducing measures that affect municipalities.

There is much work ahead of us. Our government is working hard to remove red tape that stands in the way of job creation and development in communities across the province. We will be working together to increase housing supply and find efficiencies by reducing the reporting burden you face when dealing with the province. Our goal is to ensure that local governments are working well and supporting future economic prosperity.

As we work together to serve the people of our great province, I want to hear about the challenges you face. I know that local representatives understand their communities and that you can help us ensure that local government is working harder, smarter and more efficiently. Best wishes to you and to council for success over the next four years.

Sincerely,

Steve Clark Minister

THAT Council receive the following communications/correspondence present... Page 91 of 122 AGENDA ITEM #a)

Archived: Friday, December 7, 2018 9:44:19 AM From: Cathy MacMunn Sent: Mon, 19 Nov 2018 16:21:18 To: 'Cindy Deachman' Subject: FW: RVCA Media Release: Friends of Foley Mountain Invest in Children and Outdoor Education with Purchase of Snowshoes Importance: Normal

Cindy, I think this might be good for the council package as information. Cathy

From: Diane Downey [mailto:[email protected]] Sent: November 19, 2018 9:28 AM To: Diane Downey Subject: RVCA Media Release: Friends of Foley Mountain Invest in Children and Outdoor Education with Purchase of Snowshoes

Good Monday morning, Below is a good news story that may be of interest to you. Thank you for your consideration.

Diane ----

Diane Downey RVCA Director of Communications and Outreach 3889 Rideau Valley Drive Manotick, ON K4M 1A5 613-692-3571 or 1-800-267-3504 ext. 1126 www.rvca.ca ------

Friends of Foley Mountain Invest in Children and Outdoor Education with Purchase of Snowshoes

EASTERN ONTARIO, November 19, 2018 — Thanks to the hard work and fundraising efforts of the Friends of Foley Mountain, hundreds of students will be able to experience the wonder of Foley Mountain trails by snowshoe this winter. Forty-four new pairs of snowshoes arrived at the Conservation Area last week, just in time for winter programing.

Foley Mountain Conservation Area, owned and operated by the Rideau Valley Conservation Authority (RVCA), welcomes over 2,500 students annually to learn about nature and their local environment. Winter programing has traditionally included the opportunity for students to experience one of the oldest forms of transportation in Canada. Students learn how to safely travel with snowshoes and, once comfortable, follow the snowshoe trail through the forest and try snowshoe games.

“Our snowshoe program has been very popular — which is amazing! But it means we need more shoes or have to replace worn equipment to accommodate the demand,” said Rebecca Whitman, Foley Mountain Area Supervisor and Outdoor Educator. “We are delighted to have partners like the Friends of Foley Mountain and Trailhead Kingston who want to help us maintain our programs and keep programs accessible to schools and students from Eastern Ontario.”

“The Friends of Foley Mountain are pleased to help make education programing at Foley Mountain more accessible to the communities it serves,” Rob

THAT Council receive the following communications/correspondence present... Page 92 of 122 AGENDA ITEM #a)

Struthers, President of Friends of Foley Mountain. “We look to support actions that remove barriers and help more people get out into nature — through accessible trails, low program cost and special busing subsidies, supporting new program development like the Foley Mountain Forest School, and now, an increase in equipment. Children are our future and deserve our investments. It is with pride that the Friends of Foley Mountain continue to support RVCA in its education programs”

Foley Mountain’s snowshoe experience opens the door to an amazing winter learning for local students. Not only do these snowshoes allows classes to access the forest for outdoor learning, it also introduces students to a wonderful recreational activity. Snowshoes provide a great fitness and recreation option for the winter season.

Students learn snowshoeing techniques and trail etiquette along with important safety tips. Once comfortable, students follow the snowshoe trail to experience a winter wonderland of rugged Canadian Shield, hardwood forests, old growth white pine and yellow birch. And you never know what you may spy when out on the trails with one of Foley Mountain’s expert outdoor educators.

“Without the ongoing commitment from the Friends of Foley Mountain, we couldn’t work towards our goal of fostering a lifelong relationship between children and the natural world,” said Mrs. Whitman. “Thanks to the Friends, local youth can experience a wonderful adventure and learn best by doing.”

To learn more about the Friends of Foley Mountain and their fundraising initiatives, visit www.friendsoffoley.ca. To learn more about outdoor experiences at Foley Mountain Conservation Areas, visit www.rvca.ca.

- end -

For more information, contact: Rebecca Whitman RVCA Foley mountain Area Supervisor [email protected] 613-273-3255

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THAT Council receive the following communications/correspondence present... Page 93 of 122 AGENDA ITEM #a)

Rideau Valley Conservation Authority Watershed Conditions Statement – Low Water

“Normal” Water Levels in Rideau River Watershed

(WCS-LW - 8/2018) December 5, 2018 – This statement is to advise that the low water status in the Rideau River watershed is returned to “Normal” including the Kemptville Creek sub-watershed.

Precipitation over the last month has brought stream flows up to historical averages throughout the Rideau watershed. Runoff from the rain and snowmelt caused levels to rise late in November.

The impacts of low flows experienced throughout 2018, particularly in the Kemptville Creek subwatershed, will not be known until next spring. With inflows well below normal, fish and other inhabitants of the creek struggled to survive in the intermittent ponds left by the dry weather.

Despite the early onset of wintry conditions, stable ice cover has not yet formed. Watershed residents are advised to stay away from streams and lakes to allow ice to form fully.

Conservation Authority staff continue to monitor conditions and communicate with water managers throughout the watershed. Statements will be issued as conditions warrant.

Other relevant information sources are: Ministry of Environment and Climate Change: https://www.ontario.ca/page/managing-your-water-well-times-water- shortage Ontario’s Low Water Response program: https://www.ontario.ca/page/low-water-response-program. Parks Canada Infonet: https://w ww.pc.gc.ca/en/lhn-nhs/on/rideau/info/infonet/tirant-deau-draft RVCA website: www.rvca.ca Hourly and daily streamflows and water levels: https://www.rvca.ca/watershed-monitoring- reporting/reporting/streamflow-water-levels.

-end-

More Information: Contact: Patrick Larson, RVCA Senior Water Resources Technician Rideau Valley Conservation Authority 613-692-6831 or 1-800-267-3504 ext.1210 or cell 613-799-9423

"Rideau Valley Conservation Authority is a partnership of municipalities within the Rideau Valley watershed created under the Conservation Authorities Act to deliver a range of programs in watershed management and natural resource conservation."

THAT Council receive the following communications/correspondence present... Page 94 of 122 AGENDA ITEM #a)

Archived: Friday, December 7, 2018 9:44:28 AM From: Cathy MacMunn Sent: Thu, 29 Nov 2018 13:36:08 To: 'Cindy Deachman' Subject: FW: Council Resolution re Voters' List for Municipal Elections Importance: Normal

Cindy, Please include this in the December 11th Council package. Cathy

THAT Council receive the following communications/correspondence present... Page 95 of 122 AGENDA ITEM #a)

Good afternoon,

In light of the recent municipal election, the Council of the Corporation of the Town of Kearney passed the following resolution in regard to the creation, maintenance and general quality of the Municipal Voters’ List:

Resolution # 10.(d)(iii)/21/11/2018

WHEREAS concern over the quality of the Municipal Voters’ List is not a new phenomenon; AND WHEREAS in 2012, the Association of Municipal Managers, Clerks and Treasurers of Ontario (AMCTO) published a “Voters’ List Position Paper” and since that time has been advocating for transformational changes to the way that Ontario creates and maintains the Voters’ List for municipal elections; AND WHEREAS the Preliminary List of Electors which forms the Voters’ List in Ontario is supplied by data from the Municipal Property Assessment Corporation (MPAC); AND WHEREAS despite the incremental changes made by MPAC, MPAC has a limited ability to fix the currency and accuracy issues that impairs the current process and the Voters’ List continues to be flawed with data inaccuracies and outdated information; AND WHEREAS a transformational solution to the way that the Voters’ List is created and managed is required; NOW THEREFORE BE IT RESOLVED that the Council of the Corporation of the Town of Kearney supports the re-establishment of the multi-stakeholder working group between the Ministry of Municipal Affairs, Ministry of Finance, AMCTO, MPAC and Elections Ontario in exploring and identifying ways to create and maintain the Voters’ List for Municipal Elections; AND FURTHER Council requests an update be provided from this ‘Voters’ List Working Group’ on the transformational solutions being discussed; AND FURTHER that this resolution be circulated to all Ontario Municipalities for their consideration and support.

CARRIED We hope that this resolution will be of interest to your Municipality, and that you will support this endeavour moving forward.

Sincerely,

Cindy Filmore Senior Office Assistant Town of Kearney

THAT Council receive the following communications/correspondence present... Page 96 of 122 AGENDA ITEM #a)

Ph# (705) 636-7752 Fax (705) 636-0527

THAT Council receive the following communications/correspondence present... Page 97 of 122 AGENDA ITEM #a)

2018 The Cost of Eating Healthy Imagine having to choose between buying food and paying your utilities bill.

Ten percent of households in Kingston, Frontenac, and Lennox & Addington (KFL&A) area live with food insecurity.1 This means that 1 in 10 households in the KFL&A area do not know if there will be enough food next week or next month.

The cost to buy healthy food for a Amount of money left after the monthly family of four in the KFL&A area for a month. rent* has been paid for a family of four.

Kingston Napanee

Cost of healthy $ food per month 874 $874 $867 $1598 $1888 $2619 $6156 $6887 What does it mean to live with food insecurity? Ontario Full Time Median Works Minimum Ontario Wage Earner Income I have very little money I cannot I skip meals left to buy Amount of money left after afford to so that there 12% of food after buy healthy is enough the monthly rent* has been households paying rent. I am not able foods. food for paid for a single female in KFL&A are to find food my children. female lone that fits with parent with two children parent families.2 my cultural on Ontario Works. identity. Kingston Napanee Cost of healthy food per month $660 $1206 $1500 Ontario Works

Amount of money left after the monthly rent* has been paid for one Households on fixed or low incomes are often forced person on Ontario Works or Ontario to use their food budget to pay for other expenses.* Disability Support Program. What can you do? Kingston Napanee Cost of healthy food per month $ Learn more about Advocate for Share this 294 the impact of solutions that information

food insecurity will ensure secure with your peers, $ $ $ $ on health. and healthy colleagues and 80 238 276 532 food for all. partner agencies. Ontario Works Ontario Disability Support Program

Resources: • The Cost of Eating Healthy in KFL&A, 2018 full report For more information, • PROOF- Food insecurity policy research: proof.utoronto.ca contact KFL&A Public Health • Dietitians of Canada- Household Food Insecurity: dietitians.ca/foodinsecurity • Food Charter for KFL&A: foodpolicykfla.ca/kfla-food-charter at 221 Portsmouth Avenue,

1. Statistics Canada. Table 13-10-0463-01 Household food insecurity, by age group and food insecurity status. 2018 [cited 2018 Oct 17]. Kingston, ON K7M 1V5, 2. Statistics Canada. Kingston, Frontenac and Lennox and Addington Health Unit, [Health region, December 2017], Ontario and Ontario by phone at 613-549-1232, [Province] (table). Census Profile. 2016 Census. Statistics Canada Catalogue no. 98-316-X2016001; Ottawa. 2017 Nov 29 [cited 2017 or 1-800-267-7875, ext. 1180 Oct 17]. Available from: https://www12.statcan.gc.ca/census-recensement/2016/dp-pd/prof/index.cfm?Lang=E Such as heat and hydro, child care, transportation, clothing, eye and dental care and personal care items, etc. or online at kflaph.ca.

kflaph.ca 2018-11-13

THAT Council receive the following communications/correspondence present... Page 98 of 122 AGENDA ITEM #a)

2018 KFL&A Public Health Report The Cost of Eating Healthy Imagine having to choose between buying food and paying your utilities bill.

kflaph.ca

2018-11-13

THAT Council receive the following communications/correspondence present... Page 99 of 122 AGENDA ITEM #a)

Food is a basic human right.

Everyone deserves the right to adequate, healthy, safe, affordable, and culturally appropriate food. People who live with food insecurity cannot afford to buy the food they want and need for good health.1

2 The Cost of Eating Healthy in Kingston, Frontenac and Lennox & Addington, 2018

THAT Council receive the following communications/correspondence present... Page 100 of 122 AGENDA ITEM #a)

Ten percent of households in the Kingston, Frontenac and Lennox & Addington (KFL&A) area live with food insecurity.2 This equals one in 10 households in the KFL&A area.

3 The Cost of Eating Healthy in Kingston, Frontenac and Lennox & Addington, 2018

THAT Council receive the following communications/correspondence present... Page 101 of 122 AGENDA ITEM #a)

Food insecure households are likely to: • compromise their food quality and or quantity, • reduce their food intake, and • experience disrupted eating patterns.

Food insecurity negatively affects health.1 • Children who are hungry are more likely to develop Income is the strongest depression and asthma later in life. predictor of food insecurity • Adults who are food insecure have poorer physical among individuals and and mental health, and are more likely to have families in Canada.3 chronic conditions such as depression, diabetes, and heart disease. • Food insecure adults with chronic conditions have more difficulty managing their conditions.

Food insecurity is highest among:1 • Indigenous Peoples and black Canadians, • low income households on fixed incomes, • single mothers, and • people who rent their home.

4 The Cost of Eating Healthy in Kingston,4 The Frontenac Cost of Eating and Lennox Healthy & Addington,in Kingston, 2015 Frontenac and Lennox & Addington, 2018

THAT Council receive the following communications/correspondence present... Page 102 of 122 AGENDA ITEM #a)

Households Amount of money left after the monthly rent* has been paid for a family of four. on fixed or low Kingston incomes are Napanee often forced to Cost of healthy food per month compromise $ $ $ $ $ $ $ 874 healthy 867 1598 1888 2619 6156 6887 Ontario Full Time Median Works Minimum Ontario eating to Wage Earner Income pay for other 12% of Amount of money left after the households expenses. monthly rent* has been paid for in KFL&A are a single female parent with two female lone parent families.4 children on Ontario Works.

Kingston Napanee Cost of healthy food per month $ $1206 $1500 660 * Remaining monthly funds after rent Ontario Works represents funds available for food and basic expenses, such as:

Amount of money left after the monthly rent* has been paid for one t r n c an io person on Ontario Works or Ontario heat hydro hild care sportat Disability Support Program.

Kingston p Cost of healthy d e e c e e e r r lothing ye care ntal car sonal Ca Napanee food per month $294 See Nutritious Food Basket Scenarios on page 6, adapted from the Ministry of Health Promotion Nutritious Food $80 $238 $276 $532 Basket Guidance Document (2010). Ontario Works Ontario Disability Support Program

5 The Cost of Eating Healthy in Kingston, Frontenac and Lennox & Addington, 2018

THAT Council receive the following communications/correspondence present... Page 103 of 122 AGENDA ITEM #a)

2018: Nutritious Food Basket Scenarios

Minimum Wage Median Ontario Ontario Works Earner Income Ontario Works Ontario Works *ODSPp **OAS/GIS n o (full-time/full year) (after tax)

Family of Four Family of Four Family of Four Single Parent One Person One Person One Person Monthly Income in Ontario Scenario 1 Scenario 2 Scenario 3 Scenario 4 Scenario 5 Scenario 6 Scenario 7 Income from Employment $2,427.00 $7,967.00 Basic Allowanceb $486.00 $354.00 $337.00 $662.00 Maximum Shelter Allowanceb $744.00 $686.00 $384.00 $489.00 **OAS/GISc $1,470.00 ***Ontario GAINSd $83.00 ****Ontario BIPe Canada Child Tax Benefitf $1,130.00 $1,087.00 $389.00 $1,130.00 GST/HST creditg $71.00 $71.00 $71.00 $23.00 $31.00 $36.00 Ontario Trillium Benefith $151.00 $151.00 $122.00 $66.00 $69.00 $105.00 Working Income Tax Benefiti $13.00 Employment Insurance paidj $-40.00 $-125.00 Canada Pension Plan paidk $-106.00 $-360.00 Total Income $2,582.00 $3,603.00 $7,871.00 $2,363.00 $810.00 $1,251.00 $1,694.00

Monthly Expenses in Kingston and Area

o Average Monthly Rent (3 Bdr.) (3 Bdr.) (3 Bdr.) (2 Bdr.) (Bachelor) (1 Bdr.) (1 Bdr.) l (may or may not include heat/hydro) $1,715.00 $1,715.00 $1,715.00 $1,157.00 $730.00 $975.00 $975.00 Foodm $874.00 $874.00 $874.00 $660.00 $294.00 $294.00 $214.00 Total Monthly Expenses $2,589.00 $2,589.00 $2,589.00 $1,817.00 $1,024.00 $1,269.00 $1,189.00

*****Remaining Monthly Funds $-7.00 $1,014.00 $5,282.00 $546.00 $-214.00 $-18.00 $505.00 Percentage of income required 66% 48% 22% 49% 90% 78% 58% for rent Percentage of income required 34% 24% 11% 28% 36% 24% 13% to purchase healthy food

Monthly Expenses in Greater Napanee

o Average Monthly Rent (3 Bdr.) (3 Bdr.) (3 Bdr.) (2 Bdr.) (Bachelor) (1 Bdr.) (1 Bdr.) q (may or may not include heat/hydro) $984.00 $984.00 $984.00 $863.00 $572.00 $719.00 $719.00 Foodm $874.00 $874.00 $874.00 $660.00 $294.00 $294.00 $214.00 Total Monthly Expenses $1,858.00 $1,858.00 $1,858.00 $1,523.00 $866.00 $1,013.00 $933.00

*****Remaining Monthly Funds $724.00 $1,745.00 $6,013.00 $840.00 $-56.00 $238.00 $761.00 Percentage of income required 38% 27% 13% 37% 71% 57% 42% for rent Percentage of income required 34% 24% 11% 28% 36% 24% 13% to purchase healthy food

* ODSP = Ontario Disability Support Program ** OAS/GIF = Old Age Security/Guaranteed Income Supplement *** Ontario GAINS = Ontario Guaranteed Annual Income System **** Ontario BIP = Basic Income Payment Table (Basic Income Pilot: Information Booket, page 16) ***** Funds Remaining (for other basic needs e.g., telephone, transportation, child care, household and personal care items, clothing, school supplies etc.)

6 The Cost of Eating Healthy in Kingston, Frontenac and Lennox & Addington, 2018

THAT Council receive the following communications/correspondence present... Page 104 of 122 AGENDA ITEM #a)

2018: Nutritious Food Basket Scenarios

Ontario Basic Ontario Basic Ontario Works Ontario Works Income Pilot Income Pilot Responses to food insecurity

Income responses are needed

Family of Four Family of Four One Person One Person to address food insecurity.5

Monthly Income in Ontario Scenario 1 Scenario 8 Scenario 5 Scenario 9 Food charity and community food Income from Employment programs cannot solve poverty, b Basic Allowance $486.00 $0 $337.00 $0 which is the root cause of food Maximum Shelter Allowanceb $744.00 $384.00 insecurity. Income responses are **OAS/GISc ***Ontario GAINSd $2,002.00 $1416.00 typically government policies ****Ontario BIPe that improve income security at Canada Child Tax Benefite $1,130.00 $1,110.00 a systemic level through income g GST/HST credit $71.00 $71.00 $23.00 $36.00 transfers, employment policies, Ontario Trillium Benefith $151.00 $151.00 $66.00 $66.00 pensions, tax exemptions, or credits, Working Income Tax Benefiti 6 Employment Insurance paidj and social assistance programs. Canada Pension Plan paidk Total Income $2,582.00 $3,334.00 $810.00 $1,518.00

Monthly Expenses in Kingston and Area Basic income guarantee

Average Monthly Rent (3 Bdr.) (3 Bdr.) (Bachelor) (Bachelor) l (may or may not include heat/hydro) $1,715.00 $1,715.00 $730.00 $730.00 The Ontario Government’s Ontario Foodm $874.00 $874.00 $294.00 $294.00 Basic Income Pilot began in April Total Monthly Expenses $2,589.00 $2,589.00 $1,024.00 $1,024.00 2018. The Ontario Basic Income Pilot was underway at the time of *****Remaining Monthly Funds $-7.00 $745.00 $-214.00 $494.00 the Nutritious Food Basket data Percentage of income required 66% 51% 90% 48% for rent collection. The Ontario Basic Percentage of income required 34% 26% 36% 19% Income Pilot, also known as basic to purchase healthy food income guarantee, aims to give

Monthly Expenses in Greater Napanee people adequate incomes so

Average Monthly Rent (3 Bdr.) (3 Bdr.) (Bachelor) (Bachelor) that they can afford basic needs (may or may not include heat/hydro)q $984.00 $984.00 $572.00 $572.00 and live with dignity.5 Individuals Food l $874.00 $874.00 $294.00 $294.00 and families who participated in Total Monthly Expenses $1,858.00 $1,858.00 $866.00 $866.00 the Ontario Basic Income Pilot

*****Remaining Monthly Funds $724.00 $1,476.00 $-56.00 $652.00 had more money left after paying Percentage of income required 38% 30% 71% 38% for rent and food compared to for rent individuals and families receiving Percentage of income required 34% 26% 36% 19% to purchase healthy food Ontario Works.

7 The Cost of Eating Healthy in Kingston, Frontenac and Lennox & Addington, 2018

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How do we determine the cost of healthy eating in our community?

We use the Nutritious Food Basket (NFB)7 survey tool to measure the cost of eating healthy in the Kingston, Frontenac and Lennox & Addington (KFL&A) area every year. The NFB survey includes 67 food items that reflect a healthy eating pattern from Canada’s Food Guide.8

What items are not included in the Yogurt Nutritious Food Basket? • Processed convenience foods Beans • Popular snack foods Pasta • Special dietary foods

• Infant foods

Milk • Religious or cultural foods

• Soap, shampoo, Rice toilet paper, and Legumes other personal

Cereal care items

KFL&A Public Health surveyed seven grocery stores in The survey also May using guidelines from the Ministry of Health and does not include Long-Term Care. The lowest available price is recorded costs associated for each food item. The prices from all the stores are with eating out at then averaged. An extra five percent is added to the total restaurants and food cost to account for additional food items such as extra costs for spices, seasonings, condiments, baking supplies, soups, inviting company coffee, and tea. to share a meal.

8 The Cost of Eating Healthy in Kingston, Frontenac and Lennox & Addington, 2018

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What else should you know about the Nutritious Food Basket?

• It assumes that most people have the necessary time, food skills, and equipment to create meals from low-cost food staples and ingredients.

• It assumes that the consumer has access to quality food stores and the means of transportation to comparison shop.

What can you do?

Learn more about Advocate for solutions Share this information the impact of food that will ensure secure with your peers, insecurity on health. and healthy food for all. colleagues and partner agencies.

Resources

• PROOF- Food insecurity policy research: nutritionalsciences.lamp.utoronto.ca

• Dietitians of Canada- Household Food Insecurity: www.dietitians.ca/foodinsecurity

• Food Charter for Kingston, Frontenac, and Lennox & Addington: http://foodpolicykfla.ca/kfla-food-charter/

• Ministry of Ontario- Income security: A roadmap for change: https://www.ontario.ca/ page/income-security-roadmap-change

• Employment and Social Development Canada- Opportunity for all: Canada’s First Poverty Reduction Strategy: canada.ca/publicentre-ESDC

For more information, contact KFL&A Public Health at 221 Portsmouth Avenue, Kingston, ON K7M 1V5, by phone at 613-549-1232, ext. 1180 or 1-800-267-7875, or online at kflaph.ca

9 The Cost of Eating Healthy in Kingston, Frontenac and Lennox & Addington, 2018

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Calculating the Weekly Cost of a Nutritious Food Basket in the KFL&A Area

Weekly Food Costs in the KFL&A Area1 Group Age (years) Food costs per week Boy 2 to 3 $26.27 Step 1 Boy 4 to 8 $33.82 Write down the gender Girl 2 to 3 $25.78 and age of each person Girl 4 to 8 $32.85 in the household. Male 9 to 13 $44.84 Male 14 to 18 $64.38 Male 19 to 30 $62.75 Male 31 to 50 $56.65 Male 51 to 70 $54.44 Male over 70 $53.86 Step 2 Female 9 to 13 $38.46 Use the Nutritious Food Female 14 to 18 $46.19 Basket Costs from the Female 19 to 30 $48.70

Weekly Food Costs in the Female 31 to 50 $48.02 Public Health - Includes Family size adjustment factors. 2018 for KFL&A Data Results 1. Nutritious Food Basket KFL&A Area table and Female 51 to 70 $41.94 write down the weekly Female over 70 $41.11 Pregnancy 18 and younger $51.77 costs for each person. Pregnancy 19 to 30 $52.56 Pregnancy 31 to 50 $51.24 Breastfeeding 18 and younger $53.68 Step 3 Breastfeeding 19 to 30 $55.95 Add the weekly food costs Breastfeeding 31 to 50 $54.63 together for the subtotal. Adjustments 1 person, multiply by 1.20

2 people, multiply by 1.10 Step 4 3 people, multiply by 1.05 Use the Adjustments 4 people, make no change table for group size. It 5 to 6 people, multiply by 0.95 costs a little more per person to feed a small 7 or more people, multiply by 0.90

group and a little less to Calculating weekly and monthly Nutritious Food Basket costs feed a large group. Gender Age Cost ($)

Step 5 To find out the monthly food costs, multiply Subtotal Adjustment x ____= your total by 4.33. Total $ per week x 4.33 $ per month

10 The Cost of Eating Healthy in Kingston, Frontenac and Lennox & Addington, 2018

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The Cost of Eating Healthy Infographic

2018 The Cost of Eating Healthy Imagine having to choose between buying food and paying your utilities bill.

The cost to buy healthy food for a Amount of money left after the monthly family of four in the KFL&A area for a month. rent* has been paid for a family of four.

Kingston Napanee

food insecurity will ensure secure with your peers, $ $ $ $ on health. and healthy colleagues and 80 238 276 532 food for all. partner agencies. Ontario Works Ontario Disability Support Program

kflaph.ca 2018-11-13

11 The Cost of Eating Healthy in Kingston, Frontenac and Lennox & Addington, 2018

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References: 1. Tarasuk, V, Mitchell, A, Dachner, N. Household food insecurity in Canada, 2014 [document on the internet]; 2016 [cited 2018 Oct 17]. Available from: http://proof.utoronto.ca 2. Statistics Canada. Table 13-10-0463-01 Household food insecurity, by age group and food insecurity status. 2018 [cited 2018 Oct 17]. 3. Alberta Health Services. The affordability of healthy eating in Alberta 2015 [document on the internet]. 2017 [cited 2018 Oct 17]. Available from: https://www.albertahealthservices.ca/assets/info/nutrition/if-nfs-affordability-of-healthy-eating.pdf 4. Statistics Canada. Kingston, Frontenac and Lennox and Addington Health Unit, [Health region, December 2017], Ontario and Ontario [Province] (table). Census Profile. 2016 Census. Statistics Canada Catalogue no. 98-316-X2016001; Ottawa. 2017 Nov 29 [cited 2017 Oct 17]. Available from: https://www12.statcan.gc.ca/census-recensement/2016/dp-pd/prof/index.cfm?Lang=E 5. Ontario Society of Nutrition Professionals in Public Health. Position statement on responses to food insecurity. 2015 Nov [cited 2018 Oct 18]. Available from: https://www.osnpph.on.ca/upload/membership/document/2016-02/position-statement-2015-final.pdf 6. Dietitians of Canada. Addressing Household Food Insecurity in Canada: Position statement and recommendations. 2016 May [ cited 2018 Oct 18]. Available from: http://www.dietitians.ca/Downloads/Public/HFI-Position-Statement-and-Recommendations-DCFINA.aspx. 7. Ministry of Health Promotion. Nutritious Food Basket Guidance Document; 2010 May [cited 2018 Oct 17]. Available from: http://www.ontla.on.ca/library/ repository/mon/24006/302017.pdf 8. Health Canada. Eating Well with Canada’s Food Guide; 2007 [cited 2018 Oct 17]. Available from: https://www.canada.ca/en/health-canada/services/food- nutrition/canada-food-guide/get-your-copy.html

Scenario References (Page 6 and 7): Scenario 1: 2 adults (male and female ages 31 to 50), 2 children (girl age 8, boy age 14); Ontario Works (OW).

Scenario 2: 2 adults (male and female ages 31 to 50), 2 children (girl age 8, boy age 14); income is based on one minimum wage earner, 40hr/wk, $11.00/hr (minimum wage in May 2015).

Scenario 3: 2 adults (male and female ages 31 to 50), 2 children (girl age 8, boy age 14).NOTE: Income from employment is based on median after-tax income- two-parent families with children, two earners (CANSIM Table 202-0605); however, EI and CPP contributions are calculated using median total income-two- parent families with children, two earners (CANSIM Table 202-0411). Assumption of a dual income family with a split of 65% / 35% between partners.

Scenario 4: 1 adult (female age 31 to 50), 2 children (girl age 8, boy age 14); Ontario Works

Scenario 5: 1 adult (male age 31 to 50); Ontario Works.

Scenario 6: 1 adult (male age 31 to 50); Ontario Disability Support Program (ODSP).

Scenario 7: 1 adult (female age 70+); income based on Old Age Security and Guaranteed Income Supplement (OAS/GIS)

Scenario 8: 2 adults (male and female ages 31 to 50), 2 children (girl age 8, boy age 14); moving from Ontario Works to Ontario Basic Income Pilot.

Scenario 9: 1 adult (male age 31 to 50); moving from Ontario Works to Ontario Basic Income Pilot.

a. Due to the Northern Ontario Energy Credit portion of the Ontario Trillium Benefit (OTB), this worksheet is applicable for Ontario excluding the districts of Algoma, Cochrane, Kenora, Manitoulin, Nipissing, Parry Sound, Rainy River, Sudbury (including the City of Greater Sudbury), Thunder Bay, and Timiskaming.

b. Basic and maximum shelter allowance. OW rates effective October 2017 and Ontario Disability Support Payment (ODSP) rates effective September 2017. Source: Social Assistance, Pension and Tax Credit Rates April to June 2018,https://www.odph.ca/upload/membership/document/2018-07/social-assistance- pension-tax-credit-rates-april-june2018.pdf Ministry of Community and Social Services. (accessed July 11, 2018).

c. Old Age Security and Guaranteed Income Supplement (OAS/GIS) rates. Source: Social Assistance, Pension and Tax Credit Rates April to June 2018. https://www.odph.ca/upload/membership/document/2018-07/social-assistance-pension-tax-credit-rates-april-june2018.pdf (accessed July 11, 2018).

d. Ontario Guaranteed Annual Income System (GAINS) rates. Source: Social Assistance, Pension and Tax Credit Rates April to June 2018, Ministry of Community and Social Services. https://www.odph.ca/upload/membership/document/2018-07/social-assistance-pension-tax-credit-rates-april-june2018.pdf (accessed July 11, 2018).

e. Basic Income Payment Table - page 16 https://www.odph.ca/upload/membership/document/2018-07/basic-income-payment-table.pdf (accessed July 10, 2018).

f. Canada Child Benefit (CCB) includes Basic monthly amount, National Child Benefit Supplement monthly amount, and Ontario Child Benefit monthly amount. Effective July 2017 to June 2018. http://www.cra-arc.gc.ca/bnfts/clcltr/cfbc-eng.html (accessed July 10, 2018).

g. Based on net annual income. GST/HST is issued on a quarterly basis, but calculated on a monthly basis. Figures derived from GST/HST and related provincial programs calculator. Effective July 2017 to June 2018. http://www.cra-arc.gc.ca/bnfts/clcltr/cfbc-eng.html (accessed July 10, 2018).

h. Ontario Trillium Benefit (OTB) includes Ontario Energy and Property Tax Credit, the Northern Ontario Energy Credit, and Ontario Sales Tax Credit. Based on average apartment rental rates for Ontario (see k) and net annual income. Benefit is issued on a monthly basis. Figures derived from Ontario Trillium Benefit and related provincial programs calculator. Effective July 2017 to June 2018. http://www.cra-arc.gc.ca/bnfts/clcltr/cfbc-eng.html (accessed July 10, 2018).

i. Working Income Tax Benefit Calculation Sheet. http://www.cra-arc.gc.ca/bnfts/wtb/cdn_clc_fm_17-eng.html base (accessed July 10, 2018).

j. Employment Insurance premium rates and maximums. http://www.cra-arc.gc.ca/tx/bsnss/tpcs/pyrll/clcltng/ei/cnt-chrt-pf-eng.html (accessed July 10, 2018).

k. Canadian Pension Plan. http://www.cra-arc.gc.ca/tx/bsnss/tpcs/pyrll/clcltng/cpp-rpc/cnt-chrt-pf-eng.html (accessed July 10, 2018).

l. Rental Market Report: Ontario Highlights. Canada Mortgage and Housing Corporation, Fall 2017, Kingston CMA includes Kingston, Loyalist Township, South Frontenac, Frontenac Islands. http://skyviewrealty.com/CMHCb/2017/Ontario2017.pdf (accessed October 17, 2018)

m. Nutritious Food Basket Data Results 2018 for KFL&A Public Health - Includes Family size adjustment factors.

n. Minimum wage. http://www.labour.gov.on.ca/english/es/pubs/guide/minwage.php (accessed July 10, 2018).

o. Statistics Canada. Market income, government transfers, total income, income tax and after-tax income, by economic family type, Canada, provinces and selected census metropolitan areas (CMAs). https://www150.statcan.gc.ca/t1/tbl1/en/tv.action?pid=1110019001 (accessed July 10, 2018).

p. Housing for Scenario 6 was changed from a Bachelor apartment in 2010 to 1-bedroom in 2011. This change reflects a more accurate housing need for persons with a disability. This change will need to be recognized when attempting to compare year over year results.

q. Rental Market Report: Ontario Highlights. Canada Mortgage and Housing Corporation, Fall 2017, Greater Napanee Town; http://skyviewrealty.com/ CMHCb/2017/Ontario2017.pdf (accessed October 17, 2018).

12 The Cost of Eating Healthy in Kingston, Frontenac and Lennox & Addington, 2018

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Ontario Cannabis Legalization Implementation Fund 2018-19 First Payment - Allocation Notice

Township of Central Frontenac 1039 County of Frontenac

The Ontario Cannabis Legalization Implementation Fund (OCLIF) is provided to municipalities to help with the implementation costs of recreational cannabis legalization.

Funding Allocation $5,247

A Funding Amount based on Number of Households (A1 x A2 ÷ 100) $5,247

1. Number of Households 4,115 2. Funding Amount per 100 Households $127.50

Notes and Data Sources

A - funding amount is rounded up to the nearest dollar.

A1 - household figures are based on the 2018 returned roll provided by the Municipal Property Assessment Corporation (MPAC).

A2 - represents the funding amount per 100 households for lower-tier municipalities.

Ontario Ministry of Finance Issued: November 2018

THAT Council receive the following communications/correspondence present... Page 118 of 122 AGENDA ITEM #a)

Cindy Deachman

From: [email protected] Sent: Tuesday, December 11, 2018 9:40 AM To: Michael McGovern; Cindy Deachman Subject: Fwd: AMO Policy Update - Information for Councils - Developing a Municipal Cannabis Policy Statement

Not sure if this is something that would be helpful or not. Fran

------Original Message ------Subject: AMO Policy Update - Information for Councils - Developing a Municipal Cannabis Policy Statement Date: 2018-12-10 18:40 From: AMO Communications To: "[email protected]"

December 10, 2018

Information for Councils - Developing a Municipal Cannabis Policy Statement

Members of Council

During Council transition, AMO sent to senior municipal staff a document that covers off all the information that would be helpful in preparing reports to councils on whether to opt-out or allow retail cannabis sales. Now, with councils sworn in, we want to share it directly with you.

The document includes a Draft Municipal Cannabis Policy Statement Template [1]. The Template helps municipal governments that may wish to allow recreational cannabis retail sales in their communities to identify sensitive areas and better guide retail outlet locations. The template is based upon the 'public interest' definition in the Ontario recreational cannabis regulations. Where stores are allowed, it can also help staff to provide comments to the Alcohol and Gaming Commission of Ontario (AGCO) [2] on proposed locations within the 15-day statutory consultation window.

Under Ontario's recreational cannabis policy, private cannabis retail stores will be approved to sell as of April 1, 2019 where municipal governments allow them. Municipal governments that do not wish to allow cannabis retail stores can do so by informing the AGCO in writing by January 22, 2019 of council's decision. Members should note that the decision not to allow retail stores or the decision is to opt out and opt back in after Jan. 22 will affect access to the municipal portion of the Province's share of the federal share of its cannabis excise tax. No matter the municipal decision, consumers will continue to have access to cannabis through on-line sales, personal growing and through retail in other communities.

As a priority, please read the documents linked to this communication so that you have the most comprehensive information given the decision you will need to make by January 22, 2019. In addition, Heads of Councils and municipal treasurers received individual letters from the Minister of Finance. These letters set out each municipal government's cannabis implementation funding allocation. Members can find other information on cannabis legalization on AMO's resource page [3].

AMO Contact:

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Craig Reid, Senior Advisor, [email protected], 416-971-9856 ext. 334.

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DISCLAIMER: Any documents attached are final versions. AMO assumes no responsibility for any discrepancies that may have been transmitted with this electronic version. The printed versions of the documents stand as the official record.

OPT-OUT: If you wish to opt-out of email communications from AMO, please click here.

Links: ------[1] http://www.amo.on.ca/AMO-PDFs/Cannabis/Draft-Template-Municipal-Cannabis-Policy-Statement.aspx [2] https://www.agco.ca/ [3] https://www.amo.on.ca/AMO-Content/Policy-Updates/2018/CannabisImplementation

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