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Community Governance Review Committee Agenda

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Community Governance Review Committee Agenda COMMUNITY GOVERNANCE REVIEW COMMITTEE AGENDA Tuesday, 12 June 2018 at 07:15 PM Council Chamber, Braintree District Council, Causeway House, Bocking End, Braintree, CM7 9HB THIS MEETING IS OPEN TO THE PUBLIC (Please note this meeting will be audio recorded) www.braintree.gov.uk Members of the Community Governance Review Committee are requested to attend this meeting to transact the business set out in the Agenda. Membership:- Councillor J Abbott Councillor Mrs J Pell Councillor P Barlow Councillor Mrs W Schmitt (Chairman) Councillor Mrs J Beavis Councillor R van Dulken Councillor Mrs D Garrod Councillor Mrs S Wilson Councillor Mrs J Money Members unable to attend the meeting are requested to forward their apologies for absence to the Governance and Members Team on 01376 552525 or email [email protected] by 3pm on the day of the meeting. A WRIGHT Chief Executive Page 1 of 57 Chief Executive INFORMATION FOR MEMBERS - DECLARATIONS OF INTERESTS Declarations of Disclosable Pecuniary Interest, Other Pecuniary Interest or Non- Pecuniary Interest Any member with a Disclosable Pecuniary Interest, other Pecuniary Interest or Non- Pecuniary Interest must declare the nature of their interest in accordance with the Code of Conduct. Members must not participate in any discussion of the matter in which they have declared a Disclosable Pecuniary Interest or other Pecuniary Interest or participate in any vote, or further vote, taken on the matter at the meeting. In addition, the Member must withdraw from the chamber where the meeting considering the business is being held unless the Member has received a dispensation from the Monitoring Officer. Question Time The Agenda allows for a period of up to 30 minutes when members of the public can speak. Members of the public wishing to speak are requested to register by contacting the Governance and Members Team on 01376 552525 or email [email protected] no later than 2 working days prior to the meeting. The Council reserves the right to decline any requests to register to speak if they are received after this time. Members of the public can remain to observe the public session of the meeting. Please note that there is public Wi-Fi in the Council Chamber, users are required to register in order to access this. There is limited availability of printed agendas. Health and Safety Any persons attending meetings in the Council offices are requested to take a few moments to familiarise themselves with the nearest available fire exit, indicated by the fire evacuation signs. In the event of an alarm you must evacuate the building immediately and follow all instructions provided by officers. You will be assisted to the nearest designated assembly point until it is safe to return to the building. Mobile Phones Please ensure that your mobile phone is switched to silent during the meeting in order to prevent disturbances. Webcast and Audio Recording Please note that this meeting will be audio recorded only. Documents Agendas, reports and minutes for all the Council's public meetings can be accessed via www.braintree.gov.uk We welcome comments from members of the public to make our services as efficient and effective as possible. If you have any suggestions regarding the meeting you have attended, you can send these via [email protected] Page 2 of 57 PUBLIC SESSION Page 1 Apologies for Absence 2 Declarations of Interest To declare the existence and nature of any Disclosable Pecuniary Interest, other Pecuniary Interest, or Non-Pecuniary Interest relating to Items on the Agenda having regard to the Code of Conduct for Members and having taken appropriate advice where necessary before the meeting. 3 Minutes of the Previous Meeting To approve as a correct record the Minutes of the meeting of the Community Governance Review Committee held on 29th November 2017 (copy previously circulated). 4 Public Question Time (See paragraph above) 5 Community Governance Review Background 4 - 57 6 Urgent Business - Public Session To consider any matter which, in the opinion of the Chairman, should be considered in public by reason of special circumstances (to be specified) as a matter of urgency. 7 Exclusion of the Public and Press To agree the exclusion of the public and press for the consideration of any Items for the reasons set out in Part 1 of Schedule 12(A) of the Local Government Act 1972. At the time of compiling this Agenda there were none. PRIVATE SESSION Page 8 Urgent Business - Private Session To consider any matter which, in the opinion of the Chairman, should be considered in private by reason of special circumstances (to be specified) as a matter of urgency. Page 3 of 57 Community Governance Review Committee 12 June 2018 Community Governance Review Background Agenda No: 5 Portfolio Overall Corporate Strategy and Direction Corporate Services and Asset Management Corporate Outcome: A high performing organisation that delivers excellent and value for money services Delivering better outcomes for residents and businesses and reducing costs to taxpayers Report presented by: Ian Hunt, Head of Governance Report prepared by: Steve Daynes, Background Papers: Public Report Local Government and Public Involvement and Health Act Key Decision: No 2007 Statutory guidance provided by the Department for Communities and Local Government (March 2010). Agenda and Minutes Community Governance Review Committee 12 July 2017 Agenda and Minutes Council 24th July 2017 Agenda and Minutes Community Governance Review Committee 29 November 2017 Agenda and Minutes Council 11 December 2017 Executive Summary: At its meeting of the 24th July 2017 the Council adopted the formal terms of reference for the Community Governance Review (CGR). The Initial Public Consultation ran from the 1st August to the 30th September 2017 and during this period, a total of 99 individual and organisational representations were received. In addition a petition representing 152 households was also submitted. Representations made on both the Initial consultation and four additional sites were considered by the CGR committee at their meeting on 29 November 2017 and Draft proposals supported by Council on 11 December 2017. Draft proposals were subject to a further period of public consultation between 1 January and 28 February 2018. This report sets out the 35 new representations made against the Draft proposals and seeks the Committees recommendations to Council for the publication of the Final Recommendations. Page 4 of 57 Recommended Decision: 1. To make recommendations to Council on each of the proposed changes to Community Governance for inclusion in the Council’s Final Recommendations. 2. To seek Council authority for related Consequential review representations to Local Government Boundary Commission for England. 3. To seek Council authority for Related Amendment representations to Local Government Boundary Commission for England. Purpose of Decision: To confirm the Council’s Final Community Governance review proposal for submission to the Local Government Boundary Commission for England. Corporate Implications Financial: There is no specific budgetary provision however given that consultation will, in the main be limited to direct mailing to smaller communities no additional budgetary allocation will be sought at this stage. Legal: Review to be conducting in line with Local Government and Public Involvement and Health Act 2007 and statutory guidance provided by the Department for Communities and Local Government. Safeguarding: None Equalities/Diversity: Legislation requires each Polling District has a dedicated polling place. Any review therefore must ensure that adequate Polling arrangements can be provided. Customer Impact: To be considered as part of the review. Environment and None Climate Change: Consultation/Community The consultation will ensure that all stakeholders have Engagement: appropriate access. Risks: Risks will be managed in accordance with the project plan. Officer Contact: Steve Daynes Designation: Democracy Manager Ext. No: 2751 E-mail: [email protected] Page 5 of 57 1.0 Background 1.0.1 At their meeting on 29 November 2017 members of the of the Community Governance Review (CGR) Committee considered Public responses to the Initial phase of the 2017 CGR and presented to Council Draft proposals for further consultation. 1.0.2 The Draft consultation opened on 1 January 2018 and closed on 28 February 2018 and was conducted in accordance with the proposals agreed by Committee. New representations are now presented to Members for their consideration 1.0.3 For convenience, the report retains the same site by site structure and incorporates a summary of the Initial and Draft consultations together with electoral statistical data. 1.0.4 Members are asked to consider representations submitted as part of the Draft consultation and provide Council with Final recommendations for consideration. 1.0.5 Contained within the report are a number of “consequential reviews” which require Local Government Boundary Commission for England (LGBCE) approval and the final Community Governance Order will therefore be subject to their approval. 1.0.6 Members are advised therefore that any changes to the following Parish boundaries will require LGBCE to grant consent to proposals as these directly impact on their 2014 Principal Area review recommendations which are protected for a period of 5 years and can only be amended following a further “consequential review” by them: Agenda Item 6 South Witham/Hatfield Peverel Agenda Item 8 Eastways Agenda Item 9 Oak Road Agenda Item 10 Land East of Sudbury Road Agenda Item 17 Stones Farm 1.0.7 Agenda Item 7 Forest Road/Rivenhall Members are advised that the final consultation period of the 2018 Review of Parliamentary Boundaries closed on 11 December 2017. This will result in loss of coterminosity with Principal and Parish boundaries but is an inevitable consequence of developments which either adjoin or cross these boundaries. In the case of this development electors will, if approved by LGBCE, be represented by Witham District and Town Councillors.
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