Lessons Learned

Implementing Rosetta in the Harold B. Lee

Provide Long Term Digital Access

1. To preserve BYU digital items: • Digitized images, audio, video, • Electronic articles, university records, web sites, and other materials 2. To manage these materials over time: • Multiple Versions • Manage Formats • Maintain Standard objects and 3. To provide long term access • First and Foremost: a Repository • There is no preservation without access

Pilot Project Goals

Selected Rosetta as a digital preservation solution.

1. Identify the people needed for digital preservation;

2. Recommend policies to be created or updated

3. Outline procedures and workflows for staff Rosetta Implementation Plan

Phase 1: Phase 2:  Setup, Install, Training  Workflow integration  Preservation metadata  Media and mixed formats  Preservation workflows  Digital Lab content  Selection and ingest policies  Our Internet files  Content: images, PDf files,  Standards and best practices documents, audio and video files  Redundant backup (with OIT)  CONTENTdm ingest testing  eBooks (where permitted)  Rosetta access through  Pilot Evaluation & ScholarSearch Recommendations

Full Production: 2013

• Install Rosetta Production environment on new hardware • Existing environment will be used for training and testing • Library Employee Training and Documentation Project Goals: 1. People

What we learned about people for Rosetta

1. Library Administration 2. Rosetta Administration: minimum 2 – 3 people  System Administration  Technical:  Utilities Development & Data Programmer  Technical support  Content Specialist 3. Subject Specialists

Project Goals: 2. Policies

What we learned about policies:

1. Updated our general digital preservation policy 2. Updated selection decision form 3. Created selection and approval policies  Management  Board of 4. Updated preservation metadata schema 5. Outlined procedures and workflows for staff 6. Updating procedures for campus partners Digital Preservation Workshop

Identify - what digital content do you have? Select - what portion of that content will be preserved? Store - what issues are there for long term storage? Protect - what steps to protect your digital content? Manage - what provisions for long-term management? Provide - what considerations for long-term access?

DPOE Baseline Modules: Intro, version 2.0, Nov 2011 Collection and Selection Archival Content

Rosetta to include: Rosetta to exclude:  University & Records  Digital files without copyright  CONTENTdm Collections permissions  Special Collections Requests  Digital files that aren’t a preservation copy  Items selected by curators & specialists  Commercial products  Campus Departments  Restricted content  Various file types and formats

 Examples:  HBLL Digital Lab images and files  Scanned  CONTENTdm Collections  Audio and Video  BYU Digital Journals  Institutional Repository

Content Selection Process Digital Preservation - Metadata

Preservation Metadata  Based on Dublin Core  Mountain West Regional Standard

Original Cataloging  Harvested into Rosetta  XML structure

Project Goals: 3. Procedures

What we learned about procedures and workflows with Rosetta:

1. Data harvest and ingest  Create METS ingest utilities  Each Source requires new ingest processes  Most collections require unique handling 2. Static and Dynamic collections 3. Use existing workflows where possible

Digital Preservation - Other

Other things we learned about implementing Rosetta:

1. Training  Structure  Attendees  Ongoing Training for Staff 2. Still learning and have many questions:  Access  Displays  Collections

Accessing Rosetta Content

 Rosetta is primarily a preservation repository  Rosetta will be available to subject specialists  Rosetta content can be available through ScholarSearch (Primo)  Access to some Rosetta content must be limited (university records, etc.)  Policies will determine the level of access

Rosetta Image Display Rosetta PDF files

Questions?

Chris Erickson Brigham Young University 2013

[email protected]

Lessons learned from implementing Rosetta in the BYU library

Chris Erickson (BYU)

The BYU Library installed Rosetta digital preservation software in 2012 as a pilot project. The purpose of the project was to: 1. Determine the suitability of Rosetta as a digital preservation solution 2. Identify the people needed for digital preservation 3. Recommend policies that need to be created or updated 4. Outline procedures for staff to follow in order to ingest into Rosetta

This presentation looks at each of these items, the documents we created, as well as other lessons learned from the training and implementation. Our final project evaluation included recommendations to our library administration. The information about our project may be helpful for other institutions considering or implementing Rosetta.