Lessons Learned
Implementing Rosetta in the Harold B. Lee Library
Provide Long Term Digital Access
1. To preserve BYU digital items: • Digitized images, audio, video, • Electronic articles, university records, web sites, and other materials 2. To manage these materials over time: • Multiple Versions • Manage Formats • Maintain Standard objects and metadata 3. To provide long term access • First and Foremost: a Digital Preservation Repository • There is no preservation without access
Pilot Project Goals
Selected Rosetta as a digital preservation solution.
1. Identify the people needed for digital preservation;
2. Recommend policies to be created or updated
3. Outline procedures and workflows for staff Rosetta Implementation Plan
Phase 1: Phase 2: Setup, Install, Training Workflow integration Preservation metadata Media and mixed formats Preservation workflows Digital Lab content Selection and ingest policies Our Internet Archive files Content: images, PDf files, Standards and best practices documents, audio and video files Redundant backup (with OIT) CONTENTdm ingest testing eBooks (where permitted) Rosetta access through Pilot Evaluation & ScholarSearch Recommendations
Full Production: 2013
• Install Rosetta Production environment on new hardware • Existing environment will be used for training and testing • Library Employee Training and Documentation Project Goals: 1. People
What we learned about people for Rosetta
1. Library Administration 2. Rosetta Administration: minimum 2 – 3 people System Administration Technical: Utilities Development & Data Programmer Technical support Content Specialist 3. Subject Specialists
Project Goals: 2. Policies
What we learned about policies:
1. Updated our general digital preservation policy 2. Updated selection decision form 3. Created selection and approval policies Collection Management Board of Curators 4. Updated preservation metadata schema 5. Outlined procedures and workflows for staff 6. Updating procedures for campus partners Digital Preservation Workshop
Identify - what digital content do you have? Select - what portion of that content will be preserved? Store - what issues are there for long term storage? Protect - what steps to protect your digital content? Manage - what provisions for long-term management? Provide - what considerations for long-term access?
DPOE Baseline Modules: Intro, version 2.0, Nov 2011 Collection Inventory and Selection Archival Content
Rosetta to include: Rosetta to exclude: University Archives & Records Digital files without copyright CONTENTdm Collections permissions Special Collections Requests Digital files that aren’t a preservation copy Items selected by curators & specialists Commercial products Campus Departments Restricted content Various file types and formats
Examples: HBLL Digital Lab images and files Scanned books CONTENTdm Collections Audio and Video BYU Digital Journals Institutional Repository
Content Selection Process Digital Preservation - Metadata
Preservation Metadata Based on Dublin Core Mountain West Digital Library Regional Standard
Original Cataloging Harvested into Rosetta XML structure
Project Goals: 3. Procedures
What we learned about procedures and workflows with Rosetta:
1. Data harvest and ingest Create METS ingest utilities Each Source requires new ingest processes Most collections require unique handling 2. Static and Dynamic collections 3. Use existing workflows where possible
Digital Preservation - Other
Other things we learned about implementing Rosetta:
1. Training Structure Attendees Ongoing Training for Staff 2. Still learning and have many questions: Access Displays Collections
Accessing Rosetta Content
Rosetta is primarily a preservation repository Rosetta will be available to subject specialists Rosetta content can be available through ScholarSearch (Primo) Access to some Rosetta content must be limited (university records, etc.) Policies will determine the level of access
Rosetta Image Display Rosetta PDF files
Questions?
Chris Erickson Brigham Young University 2013
Lessons learned from implementing Rosetta in the BYU library
Chris Erickson (BYU)
The BYU Library installed Rosetta digital preservation software in 2012 as a pilot project. The purpose of the project was to: 1. Determine the suitability of Rosetta as a digital preservation solution 2. Identify the people needed for digital preservation 3. Recommend policies that need to be created or updated 4. Outline procedures for staff to follow in order to ingest into Rosetta
This presentation looks at each of these items, the documents we created, as well as other lessons learned from the training and implementation. Our final project evaluation included recommendations to our library administration. The information about our project may be helpful for other institutions considering or implementing Rosetta.