GOVERNING BOARD MINUTES REGULAR MEETING, GOVERNING BOARD PALOMAR COMMUNITY COLLEGE DISTRICT GOVERNING BOARD ROOM, STUDENT SERVICES CENTER COLLEGE CAMPUS SAN MARCOS, CALIFORNIA TUESDAY, JANUARY 12, 1999, 7:00 P.M. A. CALL TO ORDER The regular meeting of the Palomar Community College District Governing Board was called to order by Dr. Rita A. White, President, at 7:00 p.m. B. ROLL CALL TRUSTEES PRESENT: RITA A. WHITE, ED.D., PRESIDENT RALPH G. JENSEN, VICE PRESIDENT BARBARAL.HUGHES,SECRETARY ROBERT L. DOUGHERTY, JR., M.D., TRUSTEE MICHELET. NELSON, PH.D., TRUSTEE XAVIER E. CORONA, STUDENT TRUSTEE EXECUTIVE AND SENIOR ADMINISTRATORS PRESENT: Dr. George R. Boggs, Superintendent/President Diane Michael, Assistant Superintendent/Vice President, Instruction Joseph Madrigal, Assistant Superintendent/Vice President, Student Services Jerry Patton, Assistant Superintendent/Vice President, Finance and Administrative Services Dr. Jack Miyamoto, Assistant SuperintendenWice President, Human Resources and Affirmative Action Judy Eberhart, Dean, Counseling, Guidance, and Career Development Gene Jackson, Dean, Arts and Languages Paul Kelly, Dean, Vocational Technology Doris Pichon, Dean, Human Arts and Sciences Dr. Michael Rourke, Dean, Mathematics and the Natural and Health Sciences Lise Telson, Dean, Student Support Programs Dale Wallenius, Chief Advancement Officer, Executive Vice President to the Foundation STAFF: Barbara Baldridge, Executive Assistant, President's Office Norma Bean, Vice President, Administrative Association Bruce Bishop, President, The Faculty Ernie Carson, President, CCE/AFT Kris Coxsey, Interim Manager, Community Services Programs Ben Echeverria, Counsel, Contracts, and Special Projects JoAnn Ellis, Information Services Mike Ellis, Director, Facilities Kendra Jeffcoat, Special Assistant to the President Palomar Community Coll-ege District January 12, 1999 Governing Board Minutes Page 2 Stan Malley, Director, Information Services Dr. George Mozes, Director, Library/ETV Dr. Michael Norton, Director, Public Information Thomas Plotts, Police Academy Coordinator, Public Safety Programs Sandra Schwendler, Supervisor, Purchasing Services Richard Stegman, Associate Professor, CSIS Dr. Mark Vernoy, President, Faculty Senate GUESTS: Lee Baldridge Gary Warth, North County Times QUORUM ESTABLISHED Following the pledge of allegiance to the flag, Dr. White declared a quorum present, and the meeting proceeded with the order of business. A TAPED RECORD OF THE PROCEEDINGS OF THIS MEETING IS ON FILE IN THE PRESIDENT'S OFFICE FOR THIRTY DAYS OR UNTIL THE MINUTES OF THE MEETING HAVE BEEN APPROVED BY THE GOVERNING BOARD, WHICHEVER IS LONGER. C. APPROVAL OF MINUTES MSC Dougherty, Hughes RESOLUTION 98-19276 BE IT RESOLVED, That the Minutes of the Regular Meeting held on December 8, 1998, be approved with the following revision: Page 17, item F-7, third sentence, was revised to read: "At the 1st Down Bowl, the club gave out tee-shirts and generated enthusiasm in the crowd." The Vote was unanimous. Student Trustee Advisory Vote: Aye Palomar Community College District January 12, 1999 Governing Board Minutes Page 3 CONSENT CALENDAR cc. GIFTS 1. ACCEPTANCE OF GIFTS MSC Jensen, Dougherty RESOLUTION 98-19277 BE IT RESOLVED, That the following gifts donated in 1998 be accepted and that an appropriate letter of appreciation be sent: a. Paper to be used for printing in the Graphic Communications department, donated by NationWide Papers, 7979 Stroesa Court, San Diego, California 92126. Cash value as estimated by donor is $594.99. b. Refrigerator for use by Graphic Communications department employees, donated by Debbi Brewer, 1061 Glen mere Road, Vista, California 92084. Cash value as estimated by donor is $800.00. c. Macintosh llcx with keyboard, Apple RGB monitor, Laserwriter llNT for use in the Graphic Communications department, donated by American Association tor Clinical Chemistry, San Diego Section, c/o Dr. George Liggins, Bacton Assay Systems, 772A North Twin Oaks Valley Road, San Marcos, California 92069. Cash value as estimated by donor is $500.00. d. Intel Pentium computer for use with the Palomar College Police Academy, donated by Thomas B. Plotts, 2512 Camino Avenue, Alpine, California 91901. cash value as estimated by donor is $1,500.00. e. Assorted computers and parts for use by the Electronics and Computer Hardware Technology classes, donated by Hughes Network Systems, c/o Human Resources, 10450 Pacific Center Court, San Diego, California 92121- 9886. No cash value estimated by donor. f. Seven-foot news desk and two pillars for use by students in news and other television production classes, donated by Granite Bridge Studio, 10180 Telesis Court, San Diego, California 92121. Cash value as estimated by donor is $1,000.00. g. 1985 Chrysler LeBaron automobile to be used in the Trades and Industry department for auto diagnosis and repair training, donated by Lisa McCann­ Gilliam, 1260 Joshua Street, Escondido, California 92026. No cash value estimated by donor. The Vote was unanimous. Student Trustee Advisory Vote: Aye Palomar Community College District January 12, 1999 Governing Board Minutes Page 4 TRAVEL 2. APPROVE TRAVEL EXPENSES MSC Jensen, Dougherty RESOLUTION 98-19278 BE IT RESOLVED, That travel expenses for the following persons be approved/ratified: a. Xavier E. Corona Advanced Funds? Yes For: Transportation, mileage, parking, admission To attend: Championship Football Game Location: Sacramento, California Date: December 12, 1998 Amount: $177.00 Budget Acct. No.: 01-10-10-1000-6620-5201.00-0000 b. Dr. Michele T. Nelson Advanced Funds? Yes For: Transportation, mileage, parking, meals, lodging, registration To attend: CCLC Trustee Orientation Workshop Location: Sacramento, California Date: February 5-7, 1999 Amount: $625.00 Budget Acct. No.: 01-10-1 0-1000-6620-5201 .00-0000 c. Xavier E. Corona Advanced Funds? Yes For: Transportation, mileage, parking, meals, lodging, registration To attend: CCLC Legislative Conference Location: Sacramento, California Date: February 7-8, 1999 Amount: $569.00 Budget Acct. No.: 01-10-10-1000-6620-5201.00-0000 d. Barbara L. Hughes Advanced Funds? Yes For: Transportation, mileage, parking, meals, lodging, registration To attend: CCLC Legislative Conference Location: Sacramento, California Date: February 7-8, 1999 Amount: $563.00 Budget Acct. No.: 01-10-10-1000-6620-5201.00-0000 The Vote was unanimous. Student Trustee Advisory Vote: Aye Palomar Community College District January 12, 1999 Governing Board Minutes Page 5 FINANCIAL REPORTS 3. REVIEW AND APPROVE PURCHASES MADE FOR THE PRIOR SIXTY (60) DAYS MSC Jensen, Dougherty RESOLUTION 98-19279 BE IT RESOLVED, That all purchase transactions, and contracts entered into on behalf of the Palomar Community College District pursuant to resolutions numbered 96-18423 and 96-18424, adopted June 24, 1997, as detailed on the information spreadsheet lodged herewith as Exhibit CC-3, be and are hereby reviewed and approved for the following Purchase Order Nos. 941172 through 941340, Agreement/Item Nos. 945137 through 945154, Travel Nos. 950064 through 950070, Reimburse/Adv/Increases Nos. 960376 through 960459, Agreement Services Nos. 970300 through 970333, Repair Nos. 975054 through 975061, AgreemenUAnnual Nos. 980199 through 980203 , Utility Nos. 995035 through 995040, and Library Order Nos. 925013 through 925015 in the total amount of $349,097.27 be approved. The Vote was unanimous. Student Trustee Advisory Vote: Aye 4. INFORMATION: NARRATIVES FOR FINANCIAL REPORTS Memo from Lois Meyer, Director, Fiscal Services. Exhibit CC-4 5. INFORMATION: BUDGET TRANSFER TRANSACTIONS Report of Budget Transfer Transactions from November 1 through 30, 1998. Exhibit CC-5 6. APPROVE REVISED BUDGETS MSC Jensen, Dougherty RESOLUTION 98-19280 BE IT RESOLVED, That the November 30, 1998, Budgets for the General Fund (restricted and unrestricted), Capital Outlay Projects Fund, Child Center Fund, Energy Conservation Project Fund, Trust Fund, and Post-Retirement Benefit Fund be approved. Exhibit CC-6 The Vote was unanimous. Student Trustee Advisory Vote: Aye 7. INFORMATION: BUDGET REPORT - UNRESTRICTED REVENUE AND UNRESTRICTED EXPENDITURES Budget Reports: Unrestricted Revenue (Exhibit CC-7a) and Unrestricted Expenditures (Exhibit CC-7b} 8. INFORMATION: TRAVEL CLAIM TRANSACTIONS Report of Travel Claim Transactions from November 1 through 30, 1998. Exhibit CC-8 Palomar Community College District January 12, 1999 Governing Board Minutes Page 6 9. APPROVE REPORT OF REVOLVING CASH EXPENDITURES MSC Jensen, Dougherty RESOLUTION 98-19281 BE IT RESOLVED, That Revolving Cash Expenditures, Check Nos. 11331 through 11337, in the amount of $3,254.57 from the General Fund, for December, 1998, be approved. Exhibit CC-9 The Vote was unanimous. Student Trustee Advisory Vote: Aye 10. APPROVE SALARY WARRANTS MSC Jensen, Dougherty RESOLUTION 98-19282 BE IT RESOLVED, That the following Salary Warrants be approved: Payroll dated 12-10-98 $ 431,171.48 Payroll dated 12-17-98 1,066,119.89 Payroll dated 12-18-98 2,807,938.75 Total for December, 1998 $4,305,230.12 Exhibit CC-10 The Vote was unanimous. Student Trustee Advisory Vote: Aye PERSONNEL 11. APPROVE SHORT-TERM/SUBSTITUTE EMPLOYEE LIST MSC Jensen, Dougherty RESOLUTION 98-19283 BE IT RESOLVED, That the Short-Term/Substitute Employee List be approved. Exhibit CC-11 The Vote was unanimous. Student Trustee Advisory Vote: Aye 12. APPROVE STUDENT EMPLOYEE LIST MSC Jensen, Dougherty RESOLUTION 98-19284 BE IT RESOLVED, That the Student Employee List be approved. Exhibit