The Kentucky Archivist
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The Kentucky Archivist Volume 23, Number 2 Newsletter of the Kentucky Council on Archives Fall 2001 Railroad, while Betsy Brinson will KCA Administrative tell about recording the oral stories Board Members Fall Meeting for 2001-2002 of the Civil Rights movement in From the Chair Kentucky. Jim's presentation is Glen Taul We are going to try some new things important in light of a major effort, Georgetown College this year. When I became Chair of in Kentucky as well as nationally, to Chair, 2001-2002 (term 2000-2002) KCA, among the first thoughts that develop a program to interpret the occurred to me (besides how did I Underground Railroad from Jim Cundy get myself into this situation) was geographic, cultural, social, political, Kentucky Department for where do we, as an organization, and economic perspectives. Betsy's Libraries and Archives want to be in the next five years. It project is important because it is (term 2001-2003) seems to me, in the short time I have another development in the story a Craig Heuser been a member, that we are in a rut. hundred years later. Her project has Filson Historical Society And that is not a good place to be for the added feature of specifically (term 2001-2003) an organization. We can easily targeting school age children, but it become apathetic and wonder what will also reach adults through a Katherine Burger Johnson University of Louisville is the value of belonging. The broadcast on KET. (term 2001-2003) program for the fall meeting and the Also on the program, Eric survey show a desire on the part of Weig will update us on the effort by Jeff Suchanek the board to strike out on a different archivists in Kentucky's public University of Kentucky path. institutions to make their collections (term 2000-2002) The program for our meeting accessible to a broader audience via Betsy Morelock at Georgetown College in October is the Kentuckiana Digital Library, Kentucky State University a strong one. It includes a central which is part of the Kentucky Virtual Ex officio member theme, an update on a continuing Library. Some private institutions are Past Chair statewide project, and an interesting participating to a limited extent. session on a topic of interest to all Finally, Dr. Wade Hall, Nancy DeMarcus public archivists. professor emeritus of English at University of Kentucky The theme focuses on Bellarmine University, will talk Treasurer (term 2001-2004) collecting, preserving, and about his hobby of collecting diaries, disseminating the stories of two letters, postcards, and other archival Deborah Whalen major events concerning the material. He will talk about the Eastern Kentucky University relationships between Kentuckians criteria he uses to select the items for Newsletter Editor of European and African descent-the his collections, share stories of his (term 2000-2003) Underground Railroad and the Civil adventures, and address the Mary Margaret Bell Rights Movement. Jim Prichard of questions of accessibility for University of Louisville the Kentucky Department for researchers and of preservation after Web Editor Libraries and Archives will talk a private collector's death. http://www.louisville.edu/ about documenting the Underground library/uarc/kca/index.htm Continued on Page 8… The Kentucky Archivist KYVL Kentuckiana Digital Library Project approach to offering enhanced access to archival Update collections. However, since EAD was adopted as an official standard by the Library of Congress in Project Site: 1998, several states have coordinated projects to http://www.kyvl.org/kentuckiana/digilibcoll/digilibc produce state-wide union databases of finding aids. oll.shtml Specifically, California, New Mexico, Virginia, Texas, and North Carolina have developed ongoing projects. Kentucky can now be added to this list. The Kentucky Virtual Library's Kentuckiana Digital Library Project participants currently Through state funding by the Kentucky Council on represent 15 Kentucky institutions including Postsecondary Education, a retrospective EAD colleges, universities, historical societies and conversion project, comprised of over 20,000 museums. During the 1999/2000 planning year, a pages of paper finding aids, resulted in over 3,500 digital library plan for selecting appropriate searchable digital finding aids, representing 14 resources, creating digital content and providing Kentucky repositories. These finding web-based access and navigation to the resulting aids were made available to the research community digital collection material was developed. by KYVL in Spring/Summer 2001. Ongoing local efforts continue, creating basic EAD collection Federal funding through the NHPRC descriptions as well as full inventory listings. (National Historical Publications and Records Working with this standard, the project expects to Commission) assisted with planning as project have well over 4,000 finding aids online by late participants worked with several digital library 2002. The following is a list of completed projects: consultants from the California Digital Library, the • Vintage Fiddlers Oral History Project University of Virginia Electronic Text Center, Duke (Morehead State University) University Digital Scriptorium, and the Cornell Institute for Digital Collections to develop best • Ford Photo Album Collection, 1890-1904 practice guidelines for producing digital library (University of Louisville) content. • Duffs Funeral Notices Scrapbook The project's selection focus, formed by (Lexington Public Library) the KYVL Kentuckiana Digital Library Work Group, is supported within a broad Library of • Goodman-Paxton WPA Photographs Congress subject heading hierarchy that is loosely (University of Kentucky) based on the subject contents of J. Winston Coleman's A Bibliography of Kentucky History, a • Early Centre College Photographs (Centre well-known and respected work identifying major College) works dealing with the history and heritage of The projects in development include the Kentucky. following: Kentuckiana Digital Library content • Various items from the Kentucky Historical includes published full-text, as well as archival Society, such as St. Bernard Coal Companay materials, such as manuscripts, photographs, Album (Hopkins County), ca. 1892 and diaries, sound files, etc. Ohio River Portrait Project A collection of EAD (Encoded Archival • Rogers Clark Ballard Thruston's Kentucky Description) Archival Finding Aids is also a part Photographs (Filson Historical Society) of the digital collection. Online finding aids created using the EAD standard are a relatively new Volume 24, Number 2 2 Fall 2002 The Kentucky Archivist • Colonel Arthur L. Kelly American Veterans Mount Saint Joseph Archives Oral History Project, 1983-2001 (University Maple Mount, Kentucky of Kentucky) Past - Present - Future • Louis Edward Nollau Photograph Collections, ca. 1909-1917 (University of As the past becomes the present, we find Kentucky) numerous documents finding their way to our archives from many of our missions and • Green-Fife-White Letters from Ireland, missionaries. 1824-1903 (Eastern Kentucky University) The construction of our new building, Saint • In Black & White, A Photographic Joseph Villa, and the renovation of Saint Ursula Collection of African Americans in the Hall (both should be completed yet this year) added Bluegrass (Lexington History Museum, to a growing number of requests for transcripts from African American Studies and Research our closed Academy and information about our past Program at the University of Kentucky, and ministries. Of course, genealogy researchers keep us Kentucky Virtual Library). extra busy. Submitted by Eric Weig ([email protected]), We have also acquired several photograph Project Manager, Kentuckiana Digital Library albums with pictures of former students that are not Project among our present holdings. Annals from the individual Sisters continue to keep each Sister's story up-to-date. COLLECTION NEWS Submitted by Sr. Emma Cecilia Busam, OSU University of Kentucky ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ University Archives and Records Program Western Kentucky University Lexington, Kentucky Bowling Green, Kentucky Recently Processed Collections Twelve-Year-Old Fan of Janice Holt Giles The Louis E. Nollau photographic print A collection of forty-plus items relating to Janice collections have been processed, and database Holt Giles have been donated to Manuscripts by inventories have been created. This collection, Robert "Mike" Hughes of Childress, Texas. We which contains prints and some glass and flexible found out about this collection from Dianne W. negatives, was produced by Nollau, the University's Stuart, author of Janice Holt Giles: A Writer's Life, first official photographer. Individuals, buildings, published in 1998. In 2000, Hughes contacted campus scenes, and glass negatives of railroads Stuart about his relationship with Giles. were models for his collections, which span from As a twelve-year-old in 1963, who was 1902 to 1955. enthralled with Giles' book 40 Acres And No Mule, Hughes wrote to Giles that he had enjoyed reading Another recently processed collection is the the book and was making an illustrated book report Gilbert Friedell collection that contains materials on it. Giles responded by sending Hughes a small dated 1957-97. Dr. Friedell is the former director of photo of herself accompanied by a brief the Markey Cancer Center and a pioneer in the biographical sketch. She wrote that she had a study of cancer. grandson the same age as Hughes. "[My grandson]