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Regular Open Council Meeting Agenda January 11, 2021, at 6:00 PM Via ZOOM

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Regular Open Council Meeting Agenda January 11, 2021, at 6:00 PM Via ZOOM ____________________________________________________________ TOWN OF OLIVER Regular Open Council Meeting Agenda January 11, 2021, at 6:00 PM via ZOOM Page A. CALL TO ORDER B. INTRODUCTION OF LATE ITEMS C. ADOPTION OF THE AGENDA 1. Adoption D. RISE and REPORT E. ADOPTION OF PRIOR MINUTES 1. Adoption of December 14, 2020 Regular Open Council Meeting 4 - 11 Minutes Regular Open Council - 14 Dec 2020 - Minutes F. COMMITTEE REPORTS 1. December 14, 2020 Committee of the Whole minutes for receipt 12 - 15 Committee of the Whole - 14 Dec 2020 - Minutes 2. Verbal report from Chairperson Schwartzenberger of the Committee of the Whole meeting G. WATER MATTERS 1. COVID-19 Safe Restart Grants for Local Governments 16 - 20 - Chief Financial Officer's report attached Covid19 Restart Funds REGULAR OPEN COUNCIL MEETING AGENDA January 11, 2021 Page 2. Council Procedure Amendment Bylaw 1364.01 21 - 26 - Corporate Officer's report attached Council Procedure Amendment Bylaw 1364.01 3. December Water Report 27 - 38 - Engineering Technologist's report attached 2020-12 Monthly Report 4. Report from Water Councillor Sidhu 5. Report from Water Councillor Machial H. BUSINESS 1. Property Taxation Distribution 39 - 59 - Chief Financial Officer's report attached Property Taxation Distribution 2. Transfer of Lease - Walter Lannon to Lannon Aviation Inc. 60 - 64 - Corporate Officer's report attached Transfer of Lease - Walter Lannon to Lannon Aviation Inc. I. CORRESPONDENCE 1. January 11 Correspondence Report 65 - 86 - Corporate Officer's report attached January 11 Correspondence Report J. REPORTS 1. Building Permit Activity Report for December 2020 87 - 88 2020 Building Permit Summary Report December 2020 Building Permit Report 2020 Building Permit Summary 2. Fire Department Activity Report for December 2020 89 - 90 2020 Fire Department Summary Review of Calls OFD Monthly Fire Report Oliver Fire Department Review of Calls for 2020 3. Councillor Veintimilla Page 2 of 90 REGULAR OPEN COUNCIL MEETING AGENDA January 11, 2021 Page 4. Councillor Schwartzenberger 5. Councillor Grice 6. Councillor Mattes 7. Mayor Johansen K. UPCOMING MEETINGS 1. January 25, 2021 - Regular Open Council January 26, 2021 - Special Open (Budget) January 27, 2021 - Special Open (Budget, if required) Acting Mayor Schedule: January, February - Councillor Schwartzenberger L. PUBLIC QUESTION PERIOD This is an opportunity for the audience to ask questions regarding matters discussed during the current meeting. M. ADJOURNMENT 1. Adjournment Page 3 of 90 ITEM E. - 1. MINUTES OF THE REGULAR MEETING OF THE COUNCIL OF THE TOWN OF OLIVER HELD ON MONDAY, DECEMBER 14, 2020 VIA ZOOM Present: Mayor Johansen Councillors Veintimilla, Schwartzenberger, Mattes, and Grice Water Councillor Machial Absent: Water Councillor Sidhu Staff: C. Cowan, Chief Administrative Officer D. Leahy, Chief Financial Officer M. Lebler, Deputy Finance Officer S. Goodsell, Director of Operations R. Houle, Director of Development Services D. Vaykovich, Corporate Officer M. Saunders, Deputy Corporate Officer A CALL TO ORDER AT 5:00 PM B INTRODUCTION OF LATE ITEMS C ADOPTION OF THE AGENDA C-1 Adoption R-334/2020 It was MOVED and SECONDED That the agenda be adopted as circulated. CARRIED D RISE AND REPORT E ADOPTION OF PRIOR MINUTES E-1 Adoption of November 23, 2020 Regular Open Council Meeting Minutes R-335/2020 It was MOVED and SECONDED That the minutes of the November 23, 2020 Regular Open Council Meeting be adopted as circulated. CARRIED Page 1 of 8 Page 4 of 90 ITEM E. - 1. F COMMITTEE REPORTS F-1 Verbal report from the Chairperson of the Committee of the Whole meeting G WATER MATTERS G-1 Water Regulation Amendment Bylaw 1351.08 R-336/2020 It was MOVED and SECONDED That Water Regulation Amendment Bylaw 1351.08 be adopted. CARRIED G-2 Water Quality Report for November 2020 - Director of Operations presented the Engineering Technologist's report R-337/2020 It was MOVED and SECONDED That the Water Quality Report for November 2020 be received. CARRIED G-3 Report from Water Councillor Sidhu • Absent G-4 Report from Water Councillor Machial • Today's meetings H DELEGATIONS & PETITIONS H-1 Oliver Osoyoos Search and Rescue - Kyle Fossett, OOSAR Vice-President Mr. Fossett provided Council with an update of the new truck and trailer building at the Oliver Airport. Regular Open Minutes of December 14, 2020 Page 2 of 8 Page 5 of 90 ITEM E. - 1. I DEVELOPMENT PERMIT/VARIANCE PERMIT I-1 Development Variance Permit - 6947 Lakeside Drive - Director of Development Services presented his report R-338/2020 It was MOVED and SECONDED That Council approve Development Variance Permit 2020-17. CARRIED OPPOSED COUNCILLOR SCHWARTZENBERGER J BYLAWS J-1 Sewer User Rate Amendment Bylaw 1331.08 R-339/2020 It was MOVED and SECONDED That Sewer User Rate Amendment Bylaw 1331.08 be adopted. CARRIED J-2 Fire Control Amendment Bylaw 1369.01 R-340/2020 It was MOVED and SECONDED That Fire Control Amendment Bylaw 1369.01 be adopted. CARRIED Regular Open Minutes of December 14, 2020 Page 3 of 8 Page 6 of 90 ITEM E. - 1. J-3 Development Cost Charge Bylaw 1390 - Director of Development Services presented his report R-341/2020 It was MOVED and SECONDED That Council give first, second, and third reading to Development Cost Bylaw 1390; and That Council direct staff to bring Development Cost Charge Bylaw 1390 forward on an annual basis for review; and That prior to adoption, Development Cost Charge Bylaw 1390 be referred to the Inspector of Municipalities for approval. CARRIED J-4 Coat of Arms Bylaw No. 811, 1995 - Corporate Officer presented her report R-342/2020 It was MOVED and SECONDED That Council rescind the Coat of Arms Bylaw No. 811, 1995 adopted August 28, 1995. CARRIED K BUSINESS K-1 Final Update on BC Community Housing Fund – January 2021 Intake - Director of Development Services presented his report R-343/2020 It was MOVED and SECONDED That Council receive the BC Community Housing Fund January 2021 intake Final update; and That Council agree to make the subject properties (6219, 6225 and 6231 Main Street) available through a long-term 60-year lease at no cost, in partnership with the Kiwanis Housing Society of Oliver, for the construction of a mixed-use affordable housing/Town Hall building, subject to details determined by BC Housing and the Town of Oliver. CARRIED Regular Open Minutes of December 14, 2020 Page 4 of 8 Page 7 of 90 ITEM E. - 1. K-2 Food Waste Compost Site and Grant for Food Waste Collection - Deputy Financial Officer presented his report R-344/2020 It was MOVED and SECONDED That Council endorse the Town of Oliver's application for the food waste collection project through the CleanBC Organic Infrastructure and Collection program; and That Council support the project and commit to its share of costs. CARRIED K-3 Regional Aquatic Feasibility Study Update - Chief Administrative Officer presented her report R-345/2020 It was MOVED and SECONDED That Council direct staff to proceed with a request for quotation for a Regional Aquatic Centre Feasibility Study. CARRIED K-4 Corporate Branding / Promotional Materials Policy - Corporate Officer presented her report R-346/2020 It was MOVED and SECONDED That Council adopt the amended Corporate Branding / Promotional Materials Policy attached to the Corporate Officer's December 14, 2020 staff report. CARRIED Regular Open Minutes of December 14, 2020 Page 5 of 8 Page 8 of 90 ITEM E. - 1. L DECEMBER 14 CORRESPONDENCE L-1 1. Correspondence dated November 24, 2020 from the Corporate of the District of Saanich Mayor, Fred Haynes, encouraging royal assent of Bill C-5 for recognition of September 30 as a statutory national holiday for Truth and Reconciliation. 2. Correspondence dated December 1, 2020 from Fort St. John's Mayor, Lori Ackerman, requesting UBCM to provide an update on members' response to the resolution submission process and the change in Minister meeting scheduling. R-347/2020 It was MOVED and SECONDED That the correspondence listed in Item L-1 and the weekly mail correspondence be received. CARRIED M REPORTS M-1 Building Permit Activity Report for November 2020 R-348/2020 It was MOVED and SECONDED That the Building Permit Activity Report for November 2020 be received. CARRIED M-2 Fire Department Activity Report for November 2020 R-349/2020 It was MOVED and SECONDED That the Fire Department Activity Report for November 2020 be received. CARRIED M-3 Councillor Mattes • December 3, 2020 - Cold Weather Shelter Public Information Meeting • Extended greetings to Oliver residents "Merry Christmas and all the best in the season" Regular Open Minutes of December 14, 2020 Page 6 of 8 Page 9 of 90 ITEM E. - 1. M-4 Councillor Grice • November 26, 2020 - Age Friendly Assessment Working Group meeting • December 2, 2020 - SILGA meeting • December 3, 2020 - Cold Weather Shelter Public Information meeting • December 7, 2020 - Oliver Centennial Planning Committee meeting M-5 Councillor Veintimilla • December 3, 2020 - Primary Care Network Clinic Discussion meeting hosted by the Division of Family Practice M-6 Councillor Schwartzenberger • December 1, 2020 - Oliver Tourism Association meeting via ZOOM • December 3, 2020 - Cold Weather Shelter Public Information meeting • Extended a Merry Christmas and Happy New Year to Oliver Citizens M-7 Mayor Johansen • November 25, 2020 - FCM Climate Leadership Third Workshop • December 3, 2020 - RDOS Board meetings • December 3, 2020 - Primary Care Network Clinic discussion with Division of Family Practice • December 4, 2020 - RDOS Board meetings • December 10, 2020 - South Okanagan Mayor's Roundtable • On December 31, 1945 the Town of Oliver was officially incorporated, please visit the Town's website to view images read stories • Acknowledged the Chief Administrative Officer, Cathy Cowan for being awarded the Professional Service Award - Innovation by the Local Government Management Association • Wished everyone a Merry Christmas, Health and Prosperity in 2021 Regular Open Minutes of December 14, 2020 Page 7 of 8 Page 10 of 90 ITEM E.
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