______TOWN OF OLIVER Regular Open Council Meeting Agenda January 11, 2021, at 6:00 PM via ZOOM
Page
A. CALL TO ORDER
B. INTRODUCTION OF LATE ITEMS
C. ADOPTION OF THE AGENDA
1. Adoption
D. RISE and REPORT
E. ADOPTION OF PRIOR MINUTES
1. Adoption of December 14, 2020 Regular Open Council Meeting 4 - 11 Minutes Regular Open Council - 14 Dec 2020 - Minutes
F. COMMITTEE REPORTS
1. December 14, 2020 Committee of the Whole minutes for receipt 12 - 15 Committee of the Whole - 14 Dec 2020 - Minutes
2. Verbal report from Chairperson Schwartzenberger of the Committee of the Whole meeting
G. WATER MATTERS
1. COVID-19 Safe Restart Grants for Local Governments 16 - 20 - Chief Financial Officer's report attached Covid19 Restart Funds
REGULAR OPEN COUNCIL MEETING AGENDA January 11, 2021
Page
2. Council Procedure Amendment Bylaw 1364.01 21 - 26 - Corporate Officer's report attached Council Procedure Amendment Bylaw 1364.01
3. December Water Report 27 - 38 - Engineering Technologist's report attached 2020-12 Monthly Report
4. Report from Water Councillor Sidhu
5. Report from Water Councillor Machial
H. BUSINESS
1. Property Taxation Distribution 39 - 59 - Chief Financial Officer's report attached Property Taxation Distribution
2. Transfer of Lease - Walter Lannon to Lannon Aviation Inc. 60 - 64 - Corporate Officer's report attached Transfer of Lease - Walter Lannon to Lannon Aviation Inc.
I. CORRESPONDENCE
1. January 11 Correspondence Report 65 - 86 - Corporate Officer's report attached January 11 Correspondence Report
J. REPORTS
1. Building Permit Activity Report for December 2020 87 - 88 2020 Building Permit Summary Report December 2020 Building Permit Report 2020 Building Permit Summary
2. Fire Department Activity Report for December 2020 89 - 90 2020 Fire Department Summary Review of Calls OFD Monthly Fire Report Oliver Fire Department Review of Calls for 2020
3. Councillor Veintimilla
Page 2 of 90 REGULAR OPEN COUNCIL MEETING AGENDA January 11, 2021
Page
4. Councillor Schwartzenberger
5. Councillor Grice
6. Councillor Mattes
7. Mayor Johansen
K. UPCOMING MEETINGS
1. January 25, 2021 - Regular Open Council January 26, 2021 - Special Open (Budget) January 27, 2021 - Special Open (Budget, if required)
Acting Mayor Schedule: January, February - Councillor Schwartzenberger
L. PUBLIC QUESTION PERIOD
This is an opportunity for the audience to ask questions regarding matters discussed during the current meeting.
M. ADJOURNMENT
1. Adjournment
Page 3 of 90 ITEM E. - 1.
MINUTES OF THE REGULAR MEETING OF THE COUNCIL OF THE TOWN OF OLIVER HELD ON MONDAY, DECEMBER 14, 2020 VIA ZOOM
Present: Mayor Johansen Councillors Veintimilla, Schwartzenberger, Mattes, and Grice Water Councillor Machial
Absent: Water Councillor Sidhu
Staff: C. Cowan, Chief Administrative Officer D. Leahy, Chief Financial Officer M. Lebler, Deputy Finance Officer S. Goodsell, Director of Operations R. Houle, Director of Development Services D. Vaykovich, Corporate Officer M. Saunders, Deputy Corporate Officer
A CALL TO ORDER AT 5:00 PM
B INTRODUCTION OF LATE ITEMS
C ADOPTION OF THE AGENDA
C-1 Adoption
R-334/2020 It was MOVED and SECONDED
That the agenda be adopted as circulated.
CARRIED
D RISE AND REPORT
E ADOPTION OF PRIOR MINUTES
E-1 Adoption of November 23, 2020 Regular Open Council Meeting Minutes
R-335/2020 It was MOVED and SECONDED
That the minutes of the November 23, 2020 Regular Open Council Meeting be adopted as circulated.
CARRIED
Page 1 of 8
Page 4 of 90 ITEM E. - 1.
F COMMITTEE REPORTS
F-1 Verbal report from the Chairperson of the Committee of the Whole meeting
G WATER MATTERS
G-1 Water Regulation Amendment Bylaw 1351.08
R-336/2020 It was MOVED and SECONDED
That Water Regulation Amendment Bylaw 1351.08 be adopted.
CARRIED
G-2 Water Quality Report for November 2020 - Director of Operations presented the Engineering Technologist's report
R-337/2020 It was MOVED and SECONDED
That the Water Quality Report for November 2020 be received.
CARRIED
G-3 Report from Water Councillor Sidhu
• Absent
G-4 Report from Water Councillor Machial
• Today's meetings
H DELEGATIONS & PETITIONS
H-1 Oliver Osoyoos Search and Rescue - Kyle Fossett, OOSAR Vice-President
Mr. Fossett provided Council with an update of the new truck and trailer building at the Oliver Airport.
Regular Open Minutes of December 14, 2020 Page 2 of 8
Page 5 of 90 ITEM E. - 1.
I DEVELOPMENT PERMIT/VARIANCE PERMIT
I-1 Development Variance Permit - 6947 Lakeside Drive - Director of Development Services presented his report
R-338/2020 It was MOVED and SECONDED
That Council approve Development Variance Permit 2020-17.
CARRIED OPPOSED COUNCILLOR SCHWARTZENBERGER
J BYLAWS
J-1 Sewer User Rate Amendment Bylaw 1331.08
R-339/2020 It was MOVED and SECONDED
That Sewer User Rate Amendment Bylaw 1331.08 be adopted.
CARRIED
J-2 Fire Control Amendment Bylaw 1369.01
R-340/2020 It was MOVED and SECONDED
That Fire Control Amendment Bylaw 1369.01 be adopted.
CARRIED
Regular Open Minutes of December 14, 2020 Page 3 of 8
Page 6 of 90 ITEM E. - 1.
J-3 Development Cost Charge Bylaw 1390 - Director of Development Services presented his report
R-341/2020 It was MOVED and SECONDED
That Council give first, second, and third reading to Development Cost Bylaw 1390; and
That Council direct staff to bring Development Cost Charge Bylaw 1390 forward on an annual basis for review; and
That prior to adoption, Development Cost Charge Bylaw 1390 be referred to the Inspector of Municipalities for approval.
CARRIED
J-4 Coat of Arms Bylaw No. 811, 1995 - Corporate Officer presented her report
R-342/2020 It was MOVED and SECONDED
That Council rescind the Coat of Arms Bylaw No. 811, 1995 adopted August 28, 1995.
CARRIED
K BUSINESS
K-1 Final Update on BC Community Housing Fund – January 2021 Intake - Director of Development Services presented his report
R-343/2020 It was MOVED and SECONDED
That Council receive the BC Community Housing Fund January 2021 intake Final update; and
That Council agree to make the subject properties (6219, 6225 and 6231 Main Street) available through a long-term 60-year lease at no cost, in partnership with the Kiwanis Housing Society of Oliver, for the construction of a mixed-use affordable housing/Town Hall building, subject to details determined by BC Housing and the Town of Oliver.
CARRIED
Regular Open Minutes of December 14, 2020 Page 4 of 8
Page 7 of 90 ITEM E. - 1.
K-2 Food Waste Compost Site and Grant for Food Waste Collection - Deputy Financial Officer presented his report
R-344/2020 It was MOVED and SECONDED
That Council endorse the Town of Oliver's application for the food waste collection project through the CleanBC Organic Infrastructure and Collection program; and
That Council support the project and commit to its share of costs.
CARRIED
K-3 Regional Aquatic Feasibility Study Update - Chief Administrative Officer presented her report
R-345/2020 It was MOVED and SECONDED
That Council direct staff to proceed with a request for quotation for a Regional Aquatic Centre Feasibility Study.
CARRIED
K-4 Corporate Branding / Promotional Materials Policy - Corporate Officer presented her report
R-346/2020 It was MOVED and SECONDED
That Council adopt the amended Corporate Branding / Promotional Materials Policy attached to the Corporate Officer's December 14, 2020 staff report.
CARRIED
Regular Open Minutes of December 14, 2020 Page 5 of 8
Page 8 of 90 ITEM E. - 1.
L DECEMBER 14 CORRESPONDENCE
L-1 1. Correspondence dated November 24, 2020 from the Corporate of the District of Saanich Mayor, Fred Haynes, encouraging royal assent of Bill C-5 for recognition of September 30 as a statutory national holiday for Truth and Reconciliation. 2. Correspondence dated December 1, 2020 from Fort St. John's Mayor, Lori Ackerman, requesting UBCM to provide an update on members' response to the resolution submission process and the change in Minister meeting scheduling.
R-347/2020 It was MOVED and SECONDED
That the correspondence listed in Item L-1 and the weekly mail correspondence be received.
CARRIED
M REPORTS
M-1 Building Permit Activity Report for November 2020
R-348/2020 It was MOVED and SECONDED
That the Building Permit Activity Report for November 2020 be received.
CARRIED
M-2 Fire Department Activity Report for November 2020
R-349/2020 It was MOVED and SECONDED
That the Fire Department Activity Report for November 2020 be received.
CARRIED
M-3 Councillor Mattes • December 3, 2020 - Cold Weather Shelter Public Information Meeting • Extended greetings to Oliver residents "Merry Christmas and all the best in the season"
Regular Open Minutes of December 14, 2020 Page 6 of 8
Page 9 of 90 ITEM E. - 1.
M-4 Councillor Grice
• November 26, 2020 - Age Friendly Assessment Working Group meeting • December 2, 2020 - SILGA meeting • December 3, 2020 - Cold Weather Shelter Public Information meeting • December 7, 2020 - Oliver Centennial Planning Committee meeting
M-5 Councillor Veintimilla
• December 3, 2020 - Primary Care Network Clinic Discussion meeting hosted by the Division of Family Practice
M-6 Councillor Schwartzenberger
• December 1, 2020 - Oliver Tourism Association meeting via ZOOM • December 3, 2020 - Cold Weather Shelter Public Information meeting • Extended a Merry Christmas and Happy New Year to Oliver Citizens
M-7 Mayor Johansen
• November 25, 2020 - FCM Climate Leadership Third Workshop • December 3, 2020 - RDOS Board meetings • December 3, 2020 - Primary Care Network Clinic discussion with Division of Family Practice • December 4, 2020 - RDOS Board meetings • December 10, 2020 - South Okanagan Mayor's Roundtable • On December 31, 1945 the Town of Oliver was officially incorporated, please visit the Town's website to view images read stories • Acknowledged the Chief Administrative Officer, Cathy Cowan for being awarded the Professional Service Award - Innovation by the Local Government Management Association • Wished everyone a Merry Christmas, Health and Prosperity in 2021
Regular Open Minutes of December 14, 2020 Page 7 of 8
Page 10 of 90 ITEM E. - 1.
N UPCOMING MEETINGS
N-1 December 21, 2020 (Cancelled) - Regular Open Council
January 11, 2021 - Regular Open Council
Acting Mayor Schedule: December 2020, January 2021 - Councillor Schwartzenberger
O PUBLIC QUESTION PERIOD
An opportunity was provided for the audience to ask questions regarding matters discussed during the meeting.
• M. Guthrie commented on items listed on the agenda in which Council spends money and that discussion is not on how to generate money to lessen the burden on the taxpayer.
P ADJOURNMENT AT 6:55 PM
R-350/2020 It was MOVED and SECONDED
That the meeting be adjourned.
CARRIED
CERTIFIED AS CORRECT
Mayor Corporate Officer
Regular Open Minutes of December 14, 2020 Page 8 of 8
Page 11 of 90 ITEM F. - 1.
MINUTES OF THE COMMITTEE OF THE WHOLE MEETING OF THE COUNCIL OF THE TOWN OF OLIVER HELD ON MONDAY, DECEMBER 14, 2020 VIA ZOOM
Present: Chairperson Mayor Johansen Councillors Veintimilla, Schwartzenberger, Mattes, Grice Water Councillor Machial
Absent: Water Councillor Sidhu
Staff: C. Cowan, Chief Administrative Officer M. Lebler, Deputy Finance Officer S. Goodsell, Director of Operations R. Houle, Director of Development Services D. Vaykovich, Corporate Officer M. Saunders, Deputy Corporate Officer
A CALL TO ORDER AT 4:00 PM
A-1 Chair, Councillor Veintimilla
A-2 Rules of Procedure - Chief Administrative Officer provided a verbal report
CW- It was MOVED and SECONDED 64/2020 That Council temporarily suspend the voting at meetings procedure (Council Procedure Bylaw 1364, 20 (1)(b) When the Council is ready to vote, the presiding member must put the matter to a vote by stating: “Those in favour raise your hands." and then "Those opposed raise your hands."; and
That Council temporarily implement the voting at electronic meetings procedure (Council Procedure Bylaw 1364, 8 (5) When the Council is ready to vote, the presiding member must put the matter to a vote by stating: Those opposed to the motion say "Opposed"
CARRIED
B INTRODUCTION OF LATE ITEMS
Page 1 of 4
Page 12 of 90 ITEM F. - 1.
C ADOPTION OF THE AGENDA
CW- It was MOVED and SECONDED 65/2020 That the agenda be adopted as circulated.
CARRIED
D ADOPTION OF PRIOR MINUTES
D-1 Adoption of November 9, 2020 Committee of the Whole Meeting Minutes
CW- It was MOVED and SECONDED 66/2020 That the minutes of the November 9, 2020 Committee of the Whole Meeting be adopted as circulated.
CARRIED
E DELEGATIONS & PETITIONS
E-1 Mr. Roly Russell - Member of the Legislative Assembly, Boundary-Similkameen
Mr. Russell stated that he looks forward to meeting on a regular basis and developing a living list of items for discussion with the Town of Oliver. Currently items already identified by the Mayor include; Gallagher Lake Siphon funding, Secondary Wine Tasting in Oliver, and Physician Recruitment/Primary Care Network.
Mr. Russell has also been appointed Parliamentary Secretary for Rural Development, in this role he is responsible for ensuring that a rural lens is considered respecting provincial decisions.
Looking forward to establishing a structure for more regular conversations/meetings with the Town of Oliver.
Committee of the Whole minutes of December 14, 2020 Page 2 of 4
Page 13 of 90 ITEM F. - 1.
F BUSINESS
F-1 Fairview Mountain Golf Society - Lease Renewal - Corporate Officer provided a verbal report
The Corporate Officer requested that Council defer Item F-1 to enable a review of Fairview Mountain Golf Society's bylaws to ensure the Town is not in contravention of the Community Charter regarding assistance to a business.
F-2 Council Procedure Bylaw 1364 - Corporate Officer presented her report
Council comments to provide direction regarding amendments to Council Procedure Bylaw 1364:
1. Order of Proceedings - Section 15 a. add Consent Agenda i. may want to limit to approval of minutes b. add Rise and Report c. move Delegations ahead of Water Matters 2. Time and Location of Meetings, Item 4 a. prefer second and fourth Mondays b. current time is preferable c. timing is good for the community to encourage participation 3. Electronic Meetings, Item 8 a. bring forward additional clause for Committee members to participate electronically
G PUBLIC QUESTION PERIOD
G-1 An opportunity was provided for the audience to ask questions regarding matters discussed during the meeting.
H ADJOURNMENT AT 4:28 PM
CW- It was MOVED and SECONDED 67/2020 That the meeting be adjourned.
CARRIED
Committee of the Whole minutes of December 14, 2020 Page 3 of 4
Page 14 of 90 ITEM F. - 1.
CERTIFIED AS CORRECT
Mayor Corporate Officer
Committee of the Whole minutes of December 14, 2020 Page 4 of 4
Page 15 of 90 ITEM G. - 1.
REGULAR OPEN COUNCIL REPORT Finance Department For the January 11, 2021 Council Meeting
DATE: January 6, 2021 File No.
TO: Mayor and Council
FROM: Doug Leahy, CFO
RE: Covid19 Restart Funds
RATIONALE:
To allocate Covid19 Restart Grant Funds.
OPTIONS:
1. Allocate $626,000 from the Covid19 Restart funds to areas affected as presented in staff report and the balance be carry forwarded into 2021. 2. Do not allocate $626,000 from the Covid19 Restart funds to areas affected as presented in staff report.
RECOMMENDATION:
That Council allocate $626,000 from the Covid19 Restart funds to areas affected as presented in staff report and the balance be carry forwarded into 2021.
General:
Organizational:
Financial: The provincial government has identified that the Covid19 Restart funds must be annually reported on as identified under Section 167 of Community Charter. A schedule must be included in the audited financial statements identifying the amount of funds received and the use of those funds as well as the year end balance of these funds. This will be required until the funds are fully drawn down.
Page 16 of 90 ITEM G. - 1.
Legal/Statutory Authority: Section 167 - Community Charter
Strategic Plan: Good Governance
BACKGROUND:
The Provincial Government has recognized that Covid19 has created a financial burden on local governments. In order to provide financial assistance the Provincial and Federal governments have jointly announced nearly $2 billion in joint spending of which $540M has been allocated to local governments, $418M to community infrastructure and $1B for transit, Translink and ferries. The $540M was further divided into three funding streams. Two of the streams (Development Services - $15M and Strengthening Communities $100M) will be application based funding. Further information on these funding streams will be forthcoming.
The third stream of $425M has been directed to local government operations impacted by Covid19. This funding is intended to support local governments as they deal with increased operating costs and lower revenues due to Covid19. Eligible costs will include: • Addressing revenue shortfalls • Facility reopening and operating costs • Emergency planning and response costs • Bylaw enforcement and protective services like fire protection and policing • Computer and electronic technology costs (to improve interconnectivity and virtual communications) • Services for vulnerable persons (persons dealing with disabilities, mental illness or addictions, homelessness or other vulnerabilities) • Other related costs
Table 1 identifies direct costs or loss of revenues that the Town has incurred due to Covid19 in 2020.
Page 17 of 90 ITEM G. - 1.
Explanation of Covid19 Restart Grant Application of Funds
1. Reduction of Water User Fees – Council approved a 4% increase in user fees in December 2019 for 2020. This increase was rolled back in March as well as providing a 50% reduction in the first quarter invoice. 2. Reduction of Sewer User Fees – Council approved a 2% increase in user fees in December 2019 for 2020. A 50% reduction in the first quarter billing was approved in March. 3. Reduction of Solid Waste User Fees – Council approved a $5 annual increase in user fees in December 2019 for 2020. A 50% reduction in the first quarter billing was approved in March.
Page 18 of 90 ITEM G. - 1.
4. Utility penalties were not applied in the first quarter of 2020 due to Covid. 5. Council adopted a reduction of 5% for tax penalties from 10% to 5%. 6. Council originally adopted a tax increase of 9%. This decrease was subsequently reduced to NIL. The shortfall of tax monies is recommended to be transferred into the Policing reserve. 7. Covid has forced Council to relocate to Venables Theatre. Expenses incurred include rental and equipment upgrades. 8. Council chambers requires refurbishing to conform to Chief Medical Officers order 9. Town Hall required security enhancement & traffic flow monitoring due to Chief Medical Officers order. 10. Finance Building requires security enhancement & traffic flow monitoring due to Chief Medical Officers order. 11. Information systems needed to be upgraded for virtual meetings as well as public feedback software upgrades for website and Council chambers. 12. Fire department required increased supply of masks for the SCBA equipment due to orders from Chief Medical Officer. 13. Safety equipment upgrades Town wide – includes masks, face shields, disposable coveralls, sanitizing equipment and products, increased cleaning by janitorial staff.
Municipalities across the Province have utilized the restart funds in many different ways. There have been allocations for economic development via Chamber of Commerce’s, support services related to homelessness and mental health, support to seniors activities centres, museums, etc.
The Town of Oliver provides financial support to organizations via the Regional District or independently. The OTA has contacted Town staff and have indicated that they will be incurring a shortfall in their 2020 budget of approximately $65,000. Oliver Parks and Recreation have indicated that they are projecting a budget shortfall of $243,000. Staff have not identified any funds directly to these organizations as they are funded through the RDOS and the Electoral Area C. If the Electoral Area C wishes to contribute to these organization then Council may wish to contribute as well.
CAO COMMENTS:
Concur with recommendation of Chief Financial Officer.
Respectfully Submitted:
Page 19 of 90 ITEM G. - 1.
______Doug Leahy, CPA, CMA Chief Financial Officer
Approved By: Department: Status: Cathy Cowan, Chief Administrative Officer Approved - 05 Jan 2021
Page 20 of 90 ITEM G. - 2.
REGULAR OPEN COUNCIL REPORT Administration Department For the January 11, 2021 Council Meeting
DATE: January 4, 2021 File No.
TO: Mayor and Council
FROM: Diane Vaykovich, Corporate Officer
RE: Council Procedure Amendment Bylaw 1364.01
RATIONALE:
To seek Council's enactment of Council Procedure Amendment Bylaw 1364.01.
OPTIONS:
1. Council may wish to give first two readings to Council Procedure Amendment Bylaw 1364.01 2. Council may choose not to support the recommendation 3. Council may wish to refer back to staff for additional information
RECOMMENDATION:
That Council Procedure Amendment Bylaw 1364.01 be read a first and second time: and
That Council direct staff to proceed with public notification as prescribed in the Community Charter; and
That third reading and adoption of Council Procedure Amendment Bylaw 1364.01 be scheduled for future meetings.
General:
Organizational: The Council Procedure Bylaw must not be amended without
Page 21 of 90 ITEM G. - 2.
giving public notice of the intended changes. If Council gives first two readings an advertisement will be placed in the newspaper for two consecutive weeks.
Financial: Cost of two advertisements in the local newspaper.
Legal/Statutory Authority: Section 124 Community Charter (Procedure Bylaw) Section 94 Community Charter (Notice)
Strategic Plan: Good Governance
BACKGROUND:
At the December 14, 2020 Committee of the Whole meeting Council reviewed provisions contained within its Procedure Bylaw with respect to COVID-19 guidance provided by the Province of British Columbia along with introduction of Consent Agenda within Section 15 Order of Proceedings and Business.
Council was provided with the information respecting Consent Agendas, commenting that they may wish to limit items within the Consent Agenda to approval of minutes. Placement of a Consent Agenda will be under Section 15 Order of Proceedings and Business. Council also agreed to move Delegations & Petitions ahead of Water Matters to accommodate guests waiting to speak to Council. At times it is inconvenient for delegations to wait until after Water Matters due to the length of discussion and debate.
An additional housekeeping matter to the Order of Proceedings is to add Rise and Report. The amended Order of Proceedings is shown as follows:
Order of Proceedings and Business 15. (1) The agenda for all regular Council meetings contains the following matters in the order in which they are listed below: a. Call to Order b. Introduction of Late Items c. Adoption of the Agenda d. Rise and Report e. Consent Agenda f. Adoption of the Minutes g. Business Arising Out of Prior Minutes h. Committee Reports i. Delegations & Petitions j. Water Matters
Page 22 of 90 ITEM G. - 2.
k. Development Permit/Variance Permit l. Bylaws m. Business n. Correspondence o. Reports p. Upcoming Meetings q. Public Question Period r. Adjournment
Excerpt from December 14, 2020 Committee of the Whole meeting: Consent Agenda
1. A Consent Agenda would become a listed item under Section 15 - Order of Proceedings and Business. Consent Agenda items can include items as follows: a. Regular Meeting Minutes and Committee of the Whole b. Committee Minutes and Reports (i.e., Airport, Downtown Advisory) c. Staff Reports for Information Purposes (no action required) d. Correspondence (no action required) e. Release of Closed Meeting items
Council may approve the Consent Agenda through resolution. Once moved and seconded, any member may request that an item be removed from the Consent Agenda and discussed and decided separately, the balance of items would be voted on together for approval. Each item removed from the Consent Agenda will be debated and voted on by Council separately.
Robert's Rules of Order refers to a Consent Agenda as "Consent Calendar" whereby assemblies find this as a useful tool for attending to routine or noncontroversial matters. The matters listed are taken up in order, unless objected to, in which case they are restored to the ordinary process by which they are placed in line for consideration on the regular agenda. Matters are considered in gross or without debate or amendment, otherwise they are considered under the rules just as any other business, in which case the "consent" related only to permitting the matter to be on the consent agenda for consideration without conforming to the usual, more onerous, rules for reach measures in the body.
Time and Location, Section 4: No change was made to time and location of meetings with Council indicating that preference is to conduct meetings on the second and fourth Mondays each month, at the current time of 7:00 pm. Generally this is a good time for members of the community to participate at meetings.
Electronic Meetings, Section 8: Under Electronic Meetings Council was in favour of changing 8(4) from must to may as outlined below. Also to add a new Section 8(5) to enable Advisory Committee members to conduct their business electronically.
Page 23 of 90 ITEM G. - 2.
4.The member presiding at a Special Council or Council Committee meeting may participate electronically.
Add New:
5. Committee members who are unable to attend a Council Committee meeting may participate in the meeting by electronic means.
CAO COMMENTS:
Concur with recommendation of the Corporate Officer.
Respectfully Submitted:
______Diane Vaykovich Corporate Officer
Approved By: Department: Status: Cathy Cowan, Chief Administrative Officer Approved - 05 Jan 2021
Attachments: 1364.01 Council Procedure
Page 24 of 90 ITEM G. - 2.
TOWN OF OLIVER
BYLAW 1364.01
A BYLAW TO AMEND TOWN OF OLIVER COUNCIL PROCEDURE BYLAW
WHEREAS, the Council of the Town of Oliver desires to amend Town of Oliver Council Procedure Bylaw 1364 under the provisions of the Community Charter;
NOW THEREFORE BE IT RESOLVED, that the Council of the Town of Oliver in open meeting assembled enacts as follows:
Citation
This Bylaw may be cited for all purposes as "Town of Oliver Council Procedure Amendment Bylaw 1364.01”.
Amendments a) Deleting Section 8(4) in its entirety and replacing with a new Section 8(4) as follows:
Electronic Meetings
8. (4) The member presiding at a Special Council or Council Committee meeting may participate electronically.
Electronic Meetings b) Adding a new Section 8(5) under Electronic Meetings to read as follows:
8. (5) Committee members who are unable to attend a Council Committee meeting may participate in the meeting by electronic means.
Page 25 of 90 ITEM G. - 2.
c) Deleting Section 15(1) in its entirety and replacing with a new Section 15(1) as follows:
Order of Proceedings and Business
15. (1) The agenda for all regular Council meetings contains the following matters in the order in which they are listed below:
(a) Call to Order (b) Introduction of Late Items (c) Adoption of the Agenda (d) Rise and Report (e) Consent Agenda (f) Adoption of the Minutes (g) Business Arising Out of Prior Minutes (h) Committee Reports (i) Delegations & Petitions (j) Water Matters (k) Development Permit/Variance Permit (l) Bylaws (m) Business (n) Correspondence (o) Reports (p) Upcoming Meetings (q) Public Question Period (r) Adjournment
Read a first time this day of January, 2021
Read a second time this day of January, 2021
Public Notice of this Bylaw this day of , 2021
Public Notice of this Bylaw this day of , 2021
Read a third time this day of ,2021
Adopted this day of , 2021
______MAYOR CORPORATE OFFICER
Page 2 | 2
Page 26 of 90 ITEM G. - 3.
REGULAR OPEN COUNCIL REPORT Operations Department For the January 11, 2021 Council Meeting
DATE: January 05, 2021 File No. 5600.05
TO: Mayor & Council
FROM: Joseph Trottier, AScT, Engineering Technologist
RE: Water Quality Summary Report for December 2020
RATIONALE:
The purpose of this report is to provide a summary of the water system operations by the Town in the month of December 2020.
OPTIONS:
1. Council can receive the Water Quality Report 2. Council can refer back to staff for clarification
RECOMMENDATION:
That Council receive the Water Quality Report for December 2020.
RECOMMENDATION IMPLICATIONS:
General:
Organizational:
Financial:
Legal/Statutory Authority:
Strategic Plan:
Page 27 of 90 ITEM G. - 3.
BACKGROUND:
The distribution system is in the WINTER MODE of operation using ground water for domestic use ONLY. A summary of noteworthy activity in the operation of the water system is as follows:
RURAL Water Systems
December 2nd – Water hammer at Black Sage pump house pumps caused the domestic water infrastructure damaged of the 750mm watermain manifold system. The manifold system installed in 2014 for chlorine contact time.
IN-TOWN Water Systems
December 8th & 9th – Installed two ventilation pipes for inlet and outlet at Reservoir valve chamber. December 14th – Service the bypass discharge Cla valve for the Rockcliffe domestic Pump House. December 17th – Electrician installed a Pressure Sensor valve (to read too high and too low pressures and shut the pump off accordingly) at Tuc el nuit Pump house P#3.
Note: Weekly water sampling completed for both Rural and In-Town systems.
CONSUMPTION DATA (Data in Cubic Meters)
Page 28 of 90 ITEM G. - 3.
Table 1: Consumption Data for the Month
BACTERIOLOGICAL MONITORING
Table 2: Bacteriological Analysis
FREE CHLORINE RESIDUAL MONITORING
Table 3: Free Chlorine Residual Results – Note testing done at the same time as the Bacteriological Analysis
Page 29 of 90 ITEM G. - 3.
DAILY TEMPERATURE FOR THE MONTH
December 2020 Temperature for Oliver, BC 10.0 8.0 6.0 4.0 2.0 0.0 Maximum -2.0 Degrees Celsius -4.0 Minimum -6.0 -8.0 01-Dec 03-Dec 05-Dec 07-Dec 09-Dec 11-Dec 13-Dec 15-Dec 17-Dec 19-Dec 21-Dec 23-Dec 25-Dec 27-Dec 29-Dec 31-Dec Day
Figure 1: Oliver's MAX and MIN Temperature for the December
December had an average MAX temperature of 3.9°C, with an average MEAN temperature of 1.1°C, and an average MIN temperature of -1.8°C. According to Environment Canada the Oliver normal for December, from 1981-2010, has a daily average MAX temperature of 1.5°C, an average MEAN temperature of -1.1°C, and an average MIN temperature of -3.8°C.
Page 30 of 90 ITEM G. - 3.
December 2020 Precipitation for Oliver, BC
12
10
8
6 Total Rain (mm) 4
Precipitation (mm) Total Snow (cm) 2
0 1-Dec 3-Dec 5-Dec 7-Dec 9-Dec 11-Dec 13-Dec 15-Dec 17-Dec 19-Dec 21-Dec 23-Dec 25-Dec 27-Dec 29-Dec 31-Dec Day
Figure 2: Monthly Precipitation for Oliver, BC
Oliver had a total of 36.1mm recorded in precipitation in the month of December. According to Environment Canada the normal precipitation for Oliver, from 1981- 2010, is 34.2mm for the month of December. This year we had 12.2mm on December 22, 2020.
CAO COMMENTS: OK
Respectfully Submitted:
______Joseph Trottier Engineering Technologist
ATTACHEMENTS Table 4: Oliver’s Pumping Consumption Data for the Month (cubic meters)
Page 31 of 90 ITEM G. - 3.
Table 5: Oliver’s Monthly Groundwater Consumption Data Table and YTD (2001-2020) Table 6: Oliver’s Water Consumption Data Table Comparison of YTD and 7 Year Average (2014-2020) Figure 3: Oliver`s YTD Groundwater Consumption Comparison to the 7 Year Average (2014-2020) Figure 4: Oliver’s Monthly Groundwater Consumption for the Past 7 Years (2014-2020) Figure 5: Oliver’s YTD Surface Water Consumption Comparison to the 7 Year Average (2014-2020) Table 7: Oliver’s 2020 Weekly Chlorine Residual and Coliform Sampling Table Table 8: Environment Canada’s Climate Normals (1981-2010)
N:\Public Works\Water\Monthly Reports\2020
Page 32 of 90
Table 2: Oliver’s Monthly Pumping Consumption Data for Oliver
ITEM G. - 3. Page 33 of 90
ITEM G. - 3. Page 34 of 90 ITEM G. - 3.
Table 5: Oliver`s Monthly Groundwater Consumption Data Table and YTD (2001-2020)
Page 35 of 90 ITEM G. - 3.
Table 6: Oliver’s Water Consumption Data Table of YTD and 7 Year Average (2014-2020)
Oliver, BC Domestic Groundwater Consumption (YTD Past 7 Years) 3,700,000
3,500,000 ) 3 3,300,000
3,100,000 Consumption
Volume(m 2,900,000 7 Yr Average 2,700,000
2,500,000 2014 2015 2016 2017 2018 2019 2020 Year
Figure 3: Oliver`s YTD Groundwater Consumption Comparison to the 7 Year Average (2014-2020)
Page 36 of 90 ITEM G. - 3.
Oliver, BC Domestic Water Consumption for the Month of December (2014-2020) 120,000 (-3%) From 2019 100,000 ) 3 80,000
60,000 Consumption 40,000 Volume (m Volume 7 Yr Average 3 20,000 (93,005m )
0 2014 2015 2016 2017 2018 2019 2020 Year Figure 4: Oliver’s Monthly Groundwater Consumption for the Past 7 Years (2014-2020)
Table 7: Oliver’s 2020 Weekly Chlorine Residual and Coliform Sampling Table
Page 37 of 90 ITEM G. - 3.
Table 8: Environment Canada’s Climate Normals (1981-2010)
Approved By: Department: Status: Cathy Cowan, Chief Administrative Officer Administration None
Page 38 of 90 ITEM H. - 1.
REGULAR OPEN COUNCIL REPORT Finance Department For the January 11, 2021 Council Meeting
DATE: January 5, 2021 File No.
TO: Mayor and Council
FROM: Doug Leahy, CFO
RE: Property Taxation Distribution
RATIONALE:
To present to Council options for the distribution of property tax and the impact of making any changes to the tax collection ratios on the taxation roll.
OPTIONS:
1. That the Town of Oliver utilize the Tax Ratio tax distribution method and reduce the business tax ratio tax ratio from 2.45 to 2.30 for 2021, 2.15 for 2022 and 2.0 for 2023 and that the tax distribution methods be reviewed for the 2024 tax year. 2. That the Town of Oliver utilize the Revenue Neutral tax distribution method. 3. That the Town of Oliver utilize the Tax Burden tax distribution method 4. That the Town of Oliver continue to follow the Provincial tax ratios for the business class.
RECOMMENDATION:
That Council direct staff as to the method of tax distribution for 2021.
General:
Organizational:
Financial:
Page 39 of 90 ITEM H. - 1.
Legal/Statutory Authority:
Strategic Plan: Good Governance
BACKGROUND:
At the November 23rd Council meeting the following resolution was adopted.
That, in preparation of the 2021 general budget discussions, staff bring forward a report outlining the business tax multiple strategy adopted by Council in February 2012. The goal of the strategy was to shift the tax burden from business to residential. As such, the report should include an analysis of any shift in tax burden among these two property classes; and
That the report include a description of alternative tax distribution methods used amongst property classes, including pros and cons; and
That the report include a competitive comparison analysis of business tax rates in Oliver to that of neighbouring municipalities
Examination of the British Columbia Property Tax System In 1974, the British Columbia Assessment Authority was formed with the responsibility of valuing all properties and improvement in the province of British Columbia. Prior to this time, each Municipality had an Assessment office that was part of the Municipal operations.
This was changed for two reasons: First, the public had the impression the taxes could be raised at any time by raising assessments, since it was the municipality that determined the assessments. We sometimes still hear that erroneous comment today.
Secondly, by having an independent entity determining assessments across the province, the evaluations are more consistent.
Following the formation of the British Columbia Assessment Authority, the variable tax rate system was introduced. It was the genesis of the current variable tax rate system used in the Province of British Columbia today. This system allows each municipality to set their own individual rate for each class of property with some exceptions. The British Columbia system is often recognized as one of the most highly evolved, fiscally equivalent property tax systems in North America. Standardized property assessments are exceptionally uniform at market value across the province. It has been studied by other Provinces and other government jurisdiction around the world.
Page 40 of 90 ITEM H. - 1.
Property taxation is the main source of revenue for local governments. Municipalities have authority under Part 7 of the Community Charter to tax property owners. Property taxes generally pay for local government administration, staffing, debt servicing, leases, and the costs to provide services to the community. These are services of the greater good and are not generally subject to user fees. Examples of these services include: Libraries; By-law enforcement; Fire & police protection; Parks, roads, and street lighting, sidewalks and many more.
Property Tax in British Columbia is considered a wealth tax. The measure of wealth in this case is property and the underlying value of that property. An individual may be cash poor, but you have wealth by owning property. Municipalities set their annual tax rates based on the revenue needs set out in their financial plan.
Properties are Valued/Assessed in One of Three Ways
1. Direct Comparison Approach
The direct comparison approach estimates market value based on the sales of comparable properties. It assumes that an informed purchaser would pay no more for a given property than the cost of acquiring a comparable property. When using the direct comparison approach, the sales price of comparable properties may be adjusted to reflect value trends in the market, location, or physical characteristics. Once the sale price of a comparable property is adjusted, the reconstructed value reflects the "probable selling price" of the property being appraised. Using the direct comparison approach to value is most appropriate when the market is active when many properties with similar characteristics are selling. This approach is used for all residential property and some commercial properties.
2. Cost Approach
The cost approach is a form of market value assessment. It assumes that an informed purchaser would pay no more for a property (land and buildings) than it would cost to buy a similar piece of land on which a building is constructed with characteristics comparable to the property to be purchased. The market value of a property is estimated as: Value of Land + Cost of Improvements (i.e., Building) - Depreciation = Total value of property
Depreciation has three components: a) Physical depreciation - loss in value due to normal wear. b) Functional depreciation - loss in value due to the structure's inability to function effectively. c) Economic depreciation - loss in value due to location.
Page 41 of 90 ITEM H. - 1.
The cost approach is used most often when the property being appraised is new or nearly new, there are no comparable sales, or the improvements are relatively unique or specialized.
3. Income Approach
The Income Approach is applied by BCA when appraising income-producing properties. This approach converts anticipated economic gross potential income of subject property, deducts allowance for long- term vacancy and deducts stabilized annual expenses and applies an economic capitalization rate. It assumes that the value of a property is equal to the income it will generate over its economic lifetime. When applying this approach, net operating income is estimated as:
Potential Gross Income - Vacancy/Bad Debt = Effective Gross Income - Operating Expenses = Net Operating Income
Based on expectations a typical investor would have for the property, the annual net income is converted to a capital value using a market-derived capitalization rate:
Value = Net Operating Income / Capitalization Rate
The appraiser analyzes sales that occurred in the market place to determine what rate of return investors are seeking for the various types of properties. The capitalization rate increases proportionately with any risk.
Tax Rate (Replaces Mill Rate)
Once the assessment roll is prepared, it is delivered to Municipalities to apply a tax rate per thousand dollars of assessment to generate the revenue required.
Property taxes are calculated as: Assessed Values X Tax Rate = Property Tax
Each property class will have its own tax rate. Property owners are able to calculate how much tax they will owe on their property by multiplying the tax rate for the property class by the assessed value of the property.
The municipal government calculates the tax rate by, first, estimating the cost of locally provided goods and services (for example, snow removal), and any other municipal expenses. This budget is then divided by the total dollar amount of all the assessed value of real estate in the municipality (provided by BCA) to determine the tax rate and sets this rate by way of a Tax Rates Bylaw.
Page 42 of 90 ITEM H. - 1.
The process for setting these rates is as follows:
Budget $ required - existing tax base - new assessments = Tax increase required to balance budget
Basic formula is assessed values X tax rate = Tax revenue
Table 1 - details the residential and business tax rates in 2020. The recreation component of Oliver taxes are included for comparison purposes. The Town's residential tax rate is the second lowest in the data selection. The Oliver business tax rate ranks as third lowest in the data selection.
Page 43 of 90 ITEM H. - 1.
Table 2 - details how the 2020 residential and business classes compare to each other versus the entire assessment roll. The Town of Oliver assessment roll is comprised of 87% residential and 11% business. The average of all the municipalities selected is 87% residential and 9% business. Oliver exceeds the average by 2% for business and is equal to the average residential assessment in the data set.
Table 3 - details the tax burden for that is apportioned to the residential and business classes of properties. The average tax burden is 76% residential and 15% business. The Town is lower than the average by 5% for residential 8% higher for business.
Page 44 of 90 ITEM H. - 1.
Page 45 of 90 ITEM H. - 1.
Table 4 - represents the difference between the residential and business assessments versus the actual amount of taxes that are levied upon each class. In Oliver the residential class represents 87% of the tax roll but is allocated 71% of the actual tax share. The business class represents 11% of the assessment roll but is allocated 23% of the actual tax share.
Tax Rate Ratio
Page 46 of 90 ITEM H. - 1.
The tax rate ratio is the ratio of the tax rate on any class of property compared with the tax rate on residential properties. When business assessments decrease as compared to residential assessments the business tax ratio will increase as noted below in years 2005 to 2011. In 2012 Town council implemented the fixed ratio approach and assigned a ratio of 2.71 to Class 6 properties. Since 2013 the tax ratio has been set at the provincial rate of 2.45.
Residential Residential Business Business Tax Business Year Assessment Tax Burden Assessment Burden Tax Ratio 2005 87% 72% 11% 24% 2.61 2006 88% 73% 10% 23% 2.85 2007 88% 73% 10% 23% 2.87 2008 89% 73% 9% 22% 2.90 2009 89% 74% 9% 21% 2.94 2010 89% 75% 9% 21% 2.80 2011 89% 74% 9% 22% 2.91 2012 87% 70% 12% 26% 2.71 2013 86% 71% 12% 25% 2.45 2014 86% 71% 13% 26% 2.45 2015 86% 71% 12% 25% 2.45 2016 86% 71% 13% 26% 2.45 2017 86% 71% 13% 26% 2.45 2018 87% 73% 12% 24% 2.45 2019 87% 73% 11% 23% 2.45 2020 87% 69% 11% 22% 2.45
Assessments & Tax Rate Ratios
Because of the inter-relationships between increases in assessed value in different property classes, the total amount of tax that Council wants to collect, and Council’s policy about the distribution of the tax burden across classes, it is quite possible for the business tax rate ratio to increase even when the tax share is falling. A rising tax rate ratio is not always an indicator of an increasing burden of taxation on the business sector. It is simply the result of the differential rates of inflation for business and residential property and a policy of maintaining tax shares in the face of these market shifts. For these reasons, the tax rate ratio is a misleading index of tax equity. Nevertheless, it is frequently cited.
The following data details taxation and assessment changes since 2012. Assessments will fluctuate in two ways. First by a shift of the actual data from property sales transactions and secondly from Non market changes which are primarily reflected in new construction and in some cases property that is being reclassified. Eg demolition of SFD and constructing a strata complex. The 2012 Assessment Non Market business increase reflects the construction of Southwinds.
Page 47 of 90 ITEM H. - 1.
Columns 1 and 2 show how the impact of the Southwinds retail centre on the Town's tax base. The rapidly changing housing market in 2017 to 2019 has resulted in the residential class tax share increasing at a higher rate than the business class.
Columns 4 and 5 detail the shift in market assessments. The impact of the Southwinds business sector has played a significant role on the Non Market average assessments. Columns 6 and 7 detail the impact of new construction on the Town's assessment roll. The average residential Non Market since 2012 was 1.5% as compared to the business class of 4.4%. If Southwinds is removed the impact is 1.6% residential and 0.9% business class.
From 2017 to 2019 there has been a significant increase in market values for both the residential and business sectors in the Town as compared to 2012 to 2014 which saw a drop off
Page 48 of 90 ITEM H. - 1.
of market prices in the residential sector while the business sector remained consistent with inflation.
Table 5 - details the Tax Rate Ratios in 2020. The average tax rate ratio is 2.30. The Town of Oliver has been set at 2.45 since 2013.
Table 6 - provides the amount of residential and business taxes per capita in 2020. The average residential taxes per capita is $634 and the average business taxes per capita is $143. The Town of Oliver is below average for both of these metrics.
Page 49 of 90 ITEM H. - 1.
Summary The intent of the property taxation system is fairness. When designing property tax policies there will be difficult trade offs between fairness and revenue needs. Fairness may mean giving low income people or organizations some form of property tax relief such as tax exemptions. It is important to realize that fairness in one group of taxpayers will lead to outcries from a different group of taxpayers. The challenge is to create a system whereby all groups feel it is balanced and will reflect their values and needs.
Tax Distribution Methods Amongst Property Class
Three methods of tax distribution are utilized to distribute taxes across property classes.
1. Revenue Neutral approach 2. Tax Burden approach
Page 50 of 90 ITEM H. - 1.
3. Tax Ratio approach
In this illustration, we make the following assumptions:
• There is only one property in each of the residential and commercial classes; • There has been no change to the value in classes from the previous year; and • There has been no change in the revenue required from the previous year.
1) Revenue Neutral Approach
The revenue neutral approach is when the amount of revenue from each class remains the same as the previous year.
In the above example the assessments have increased due to market shifts. This has resulted in a decrease in tax rates resulting in the same amount of revenue received. This is done on a class by class basis and therefore usually because the market value movement in each class differs, the necessary rate adjustment will differ. The result of this approach is each class will pay the same dollar amount of taxes as the previous year. The assessed value and ratio will change the taxes will not. This illustrates that the starting point for each class would be equal dollars paid.
Council has the option of adjusting tax rates, ratios, or burden from this base starting point in whatever manner they see fit. This illustrates that the tax ratio is not very meaningful and is not controllable by Council, without taking action to intervene.
Page 51 of 90 ITEM H. - 1.
2) Tax Burden Approach
This approach is when council wants to keep the tax burden on each class unchanged from year to year despite the fact there has been greater growth in one class than another.
Page 52 of 90 ITEM H. - 1.
Because the assessments have increased, the tax rates decrease resulting in the same amount of revenue received. This is done on a class by class basis and therefore usually because the market value movement in each class differs, the necessary rate adjustment will differ. The result of this approach is each class will pay the same dollar amount of taxes as the previous year. The assessed value and ratio will change the taxes will not. This illustrates that the starting point for each class would be equal dollars paid.
Council has the option of adjusting tax rates, ratios, or burden from this base starting point in whatever manner they see fit. It also speaks to the fact that tax ratio (Ratio is the tax rate
Page 53 of 90 ITEM H. - 1.
set for all other classes of property divided by the tax rate set for residential property) is not very meaningful and is not controllable by Council, without taking action to intervene.
3) Tax Ratio Approach
When the ratio for each class is set by Council at a fixed number. As explained earlier, the revenue received from each class is determined by multiplying the assessments by a tax rate per thousand. If revenue is held to be the same, rising assessment values will therefore result in lowering tax rates. The assessment increase means a rate decrease. If the assessment increase is not equal in all classes the rates will not be decreased in equal amounts and an unintended change in ratio will automatically occur.
The ratio will change due to market conditions with no change in taxes paid. In order to use the tax ratio approach and maintain the same ratio of 1.6, council must adjust the rates and there will be a shift of tax burden and taxes paid.
Page 54 of 90 ITEM H. - 1.
Therefore, although there may be an appearance of fairness by keeping the tax ratios the same, there is actually an increase to residential and a decrease to commercial in this example. This approach is most often used if Council feels taxes paid by commercial properties are too high relative to residential. If the market changes in subsequent years and residential values fall faster than commercial, it will yield a falling ratio and adjustment to rates will be required in order to maintain the same ratio.
If council has instructed that ratios are to remain the same, then rates will have to be adjusted each year and therefore taxes paid for each class will fluctuate substantially.
If Council approves the tax ratio to be 2 from 2.45 there would be a shift of taxation of $87k or 4.6% between the two classes. If the tax ratio is established at 1.6 the total taxation allocated to the residential class would have increased by $171k or 6.9%.
The tax ratio is the most often quoted due to it being seen to be a common measure of class burden differences between jurisdictions. Municipalities use many methods to compare to each other depending upon what they are trying to achieve. When comparing to other jurisdictions it is important to be aware as to where the political pressure is coming from. While it is true that residential properties owners vote and can express their disapproval at election time, business owners exert a fair amount of influence because they are an important part of maintaining a viable community. This is a balance that must be struck by Council as they can expect the relative ratios will be reviewed by both business and residential taxpayers.
Page 55 of 90 ITEM H. - 1.
The following principles are those typically used to evaluate taxation policy - Excerpt from Property Tax Review Commission - City of Vancouver
• Fairness, based on benefits received • Fairness, based on ability to pay • Neutrality • Accountability • Stability and predictability • Simplicity and ease of administration
Each of these principles is defined and discussed below.
These principles set out in broad terms the objectives for the design of a desirable property tax system and provide guidance in designing proposals for policy changes. Taken one by one, these principles are relatively easy to apply. However, it is not possible to design a tax system that simultaneously meets all of these objectives. For example, there is a difference between the benefits-received and the ability-to-pay approach to fairness. There is also, in practice, a trade-off between fairness and simplicity, and between fairness and stability. Therefore, in evaluating a tax system we must choose among the various attributes of the principles.
Fairness Based on Benefits Received
Fairness based on benefits received means that people should pay taxes according to the benefits they receive from government services. Where the beneficiaries of services can be identified and where the service is not primarily redistributive in nature, there is considerable merit in the notion that beneficiaries should pay for services. Under this principle, the distribution of taxes should correspond to the distribution of benefits. In some cases, this correspondence can be accomplished through user fees, for example, for the provision of water, solid waste collection, etc. Support for the benefits-received approach for these types of services is supported because it links expenditures to taxes/fees so that the cost of services is clearly seen by the beneficiaries.
It is recognized, however, that the benefits-received principle cannot be applied in all situations. Where individual beneficiaries cannot be identified (e.g. policing) or where the purpose of a government program or service is to promote access (e.g. parks), it is necessary to look to a different criterion of fairness: one based on ability to pay.
Fairness Based on Ability to Pay
According to the ability-to-pay principle, taxes are fair if their burden is distributed in accordance with some measure of taxpayers’ ability to pay. In applying the ability-to-pay principle, a distinction is made between horizontal equity and vertical equity. Horizontal equity dictates the equal treatment of people in equal circumstances. Vertical equity considers how the burden of taxation is shared across income classes.
Page 56 of 90 ITEM H. - 1.
In determining whether the property tax meets these tests, we need to bear in mind who pays the tax. For residential taxpayers, the situation is relatively clear because most properties are occupied by their owners and are limited to personal use. For business properties (including properties rented out for accommodation purposes), the question is more complicated. The property tax may be paid by the property owner or be passed on to the business occupier. The business occupier may also be in a position to pass on taxation costs to customers in the form of higher prices, or to staff in the form of lower wages. Even where the contractual arrangements appear to indicate who pays the tax (e.g. as in a triple net lease), market negotiations may actually lead to a different result. Where tenants have bargaining power (e.g. where there is a significant amount of empty space on the market), they can effectively pass the taxes back to the property owner by demanding a lower rent. Similarly, a cut in property taxes may simply be offset by an increase in rents, where market conditions are tight. The question is important because it is hard to evaluate the fairness of a tax system if we do not know who ultimately pays the tax. Indeed, a lot of public debate about the fairness of property taxation stems from differences in perspective about this very issue. Unfortunately, the literature on property taxation does not provide us with clear answers to this question “who pays the business tax”. We have to accept that the burden may be shared among the various parties: the property owner, the business operator, consumers, and workers. Moreover, the pattern of sharing depends on market conditions and the period of time over which negotiations may lead to a change in that pattern. Generally, business enterprises and commercial property owners are thought to have a greater ability to pay than individuals for three reasons: they use the property to generate income; they can, in general, pass on costs to customers; and, they can deduct expenses from taxable income. These reasons are felt to provide some justification for taxing non-residential property at a higher rate than residential property. They do not, however, provide any guidance on what that differential ought to be.
Neutrality
Taxes are a cost to taxpayers who respond to the tax in the choices they make. Taxes can influence decisions, such as where to live or work, whether to invest in home improvements, where to locate a business, or other decisions. The impact of a tax on economic behavior is a critical factor in evaluating a tax. According to the neutrality principle, a tax is favored if the negative side effects are minimized. It is important to note that the behavioral response to any tax is very complicated and does not always accord with the expectations of policymakers and the public. As noted above, for example, a tax on a commercial property owner may be passed on to tenants.
Accountability
Accountability means that taxes should be designed in ways that are clear so that policymakers can be made accountable to taxpayers for the cost of government services. Unlike residents, businesses do not vote in civic elections. Because of this, they do not have access to this direct mechanism for influencing public spending, policy, and taxation policy decisions. That is not to say that they cannot influence these decisions in other ways.
Page 57 of 90 ITEM H. - 1.
Stability and Predictability
Stability and predictability applies both to government and taxpayers. For government, it means that the revenues they expect to receive should be stable and predictable over time so that they can meet the ongoing costs of government. For taxpayers, it means that the tax should not result in changes over time that cannot reasonably be anticipated.
Simplicity and Ease of Administration
This principle suggests that the tax system should be simple enough for taxpayers to understand how their taxes were calculated. In terms of the administration, the time and resources devoted to administering the tax should be minimized. The two parts of this principle are related – the simpler the tax system, the easier it will be to administer.
Property Tax Analysis and Policy - Garry Jackson, G. Consulting The Principles of a Reasonable Tax System Dr. Stanley W. Hamilton - Philip H. White Emeritus Professor of Real Estate, Sauder School of Business Peter Adams - London School of Economics and Political Science Dr. Enid Slack - Director of the Institute on Municipal Finance and Governance at Munk International Studies in Toronto
CAO COMMENTS:
Concur with recommendation of the Chief Financial Officer.
Respectfully Submitted:
______
Page 58 of 90 ITEM H. - 1.
Doug Leahy, CPA, CMA Chief Financial Officer
Approved By: Department: Status: Cathy Cowan, Chief Administrative Officer Approved - 05 Jan 2021
Page 59 of 90 ITEM H. - 2.
REGULAR OPEN COUNCIL REPORT Administration Department For the January 11, 2021 Council Meeting
DATE: December 11, 2020 File No.
TO: Mayor and Council
FROM: Diane Vaykovich, Corporate Officer
RE: Transfer of Lease - Walter Lannon to Lannon Aviation Inc.
RATIONALE:
To seek Council's authorization to amend the Lessee from Walter Lannon to Lannon Aviation Inc.
OPTIONS:
1. Council may wish to support the amendment of Lessee from Walter Lannon to Lannon Aviation Inc. 2. Council may wish to deny the amendment of Lessee from Walter Lannon to Lannon Aviation Inc. 3. Council may refer back to staff for additional information
RECOMMENDATION:
That Council direct staff to amend the Lessee identified on Lease Agreement for Hangar #17 at the Oliver Airport from Walter Lannon to Lannon Aviation Inc.; and
That Council authorizes the Town signing authorities to execute the Modification Agreement attached to the Corporate Officer's January 11, 2021 report.
General: N/A
Organizational: N/A
Page 60 of 90 ITEM H. - 2.
Financial: N/A
Legal/Statutory Authority:
Strategic Plan: Good Governance
BACKGROUND:
On December 1, 1995 the Town of Oliver entered into a Lease Agreement with Lannon Aviation Inc. for use of Hangar #17 at the Oliver Airport.
On October 14, 2014 Lannon Avilation Inc. requested the Lessee be amended to Water Lannon as the company was dissolved.
Recently Mr. Lannon requested the Town to amend the Lessee terminology of the lease to the original name of Lannon Aviation Inc. Under the Business Corporations Act Lannon Aviation Inc was incorporated on May 16, 2018.
Additionally, under the authority of the Town of Oliver Delegation Bylaw 1324 staff modified the lease agreement to extend the term for the final renewal option of the lease for the additional 10 years. This lease expires on November 30, 2030.
COUNCIL REPORT/RESOLUTION HISTORY:
R-275/14 (October 14, 2014) That Council consents to assigning the Lannon Aviation Inc. lease for Hangar 17 to Walter Lannon with all terms and conditions of the lease remaining the same, except for: • the Term which shall be reduced to 6 years (October 14, 2014 to November 30, 2020).
CAO COMMENTS:
Concur with recommendation of the Corporate Officer.
Respectfully Submitted:
Page 61 of 90 ITEM H. - 2.
______Diane Vaykovich Corporate Officer
Approved By: Department: Status: Cathy Cowan, Chief Administrative Officer Approved - 11 Dec 2020
Attachments: Modification Agreement Walter Lannon to Lannon Aviation Inc
Page 62 of 90 ITEM H. - 2.
AIRPORT LEASE MOFICIATION AGREEMENT HANGAR #17
BETWEEN:
TOWN OF OLIVER 6150 Main Street Box 638 Oliver, British Columbia V0H 1T0
OF THE FIRST PART AND:
LANNON AVIATION INC. 855 Ross Avenue Penticton, BC V2A 3A5
OF THE SECOND PART
WHEREAS:
1. The Parties entered into a Lease Agreement on December 1st, 1995, which expires November 30th, 2030 for use of Hangar #17 at the Oliver Airport located on the lands legally described as:
Parcel Identifier 007-629-583
Lot 2, Plan 38137, District Lot 2450s, Similkameen Division Yale District Except Plan 40263
2. The Parties have agreed to modify the Airport Lease Agreement.
3. This Modification Agreement is dated for reference January _____, 2021.
4. The Parties, wish to modify the Airport Lease Agreement by amending the Lessee from Walter Lannon to Lannon Aviation Inc.
Page 63 of 90 ITEM H. - 2.
IN WITNESS WHEREOF the Town and the Lannon Aviation Inc. have executed this Lease Modification Agreement on the dates set out below.
TOWN OF OLIVER by its authorized ) signatories: ) ) ) ) Cathy Cowan, Chief Administrative Officer ) ) ) Diane Vaykovich, Corporate Officer ) ) ) Date: January , 2021 )
) The Corporate Seal of Lannon Aviation Inc. ) was hereunto affixed in the presence of: ) ) Corporate Seal ) ) ) ______) ) ) Date: January , 2021 ) ) )
Oliver Airport Hangar #17 Modification Agreement Page 2
Page 64 of 90 ITEM I. - 1.
REGULAR OPEN COUNCIL REPORT Administration Department For the January 11, 2021 Council Meeting
DATE: January 7, 2021 File No.
TO: Mayor and Council
FROM: Diane Vaykovich, Corporate Officer
RE: January 11 Correspondence Report
RATIONALE:
This report provides background information in brief on correspondence included in the Regular Council agenda. Where appropriate, recommendations are presented for Council’s consideration.
RECOMMENDATION:
General: N/A
Organizational: N/A
Financial: N/A
Legal/Statutory Authority: N/A
Strategic Plan:
BACKGROUND:
Page 65 of 90 ITEM I. - 1.
Council Action Required:
1. Correspondence dated December 15, 2020 from Okanagan Basin Water Board (OBWB) regarding Okanagan Flooding and the review of the Okanagan Lake Regulation System (OLRS). OBWB is specifically asking the Government of BC to undertake and/or fund the necessary studies identified by the gap analysis, and move with a review of the OLRS and its operating plan - with a goal to completing the review within the next five years a. Council may wish to provide a letter of support prior to the February 15, 2021 deadline b. Council may wish to refer to staff for additional information c. Council may wish to receive and file
2. Correspondence dated December 15, 2020 from SILGA regarding a Call for Resolutions for consideration at the virtual Annual General Meeting to be held sometime between April 27 and April 30, 2021. Deadline for receipt of resolutions is Friday, February 26, 2021. a. Council may wish to include this item on the next Committee of the Whole meeting for discussion of possible resolutions b. Council may wish not to submit resolutions for the SILGA Annual General Meeting c. Council may wish to receive and file
3. Correspondence from SILGA regarding Community Excellence Awards nominations in one of the following categories - 1) Environmental Sustainability, 2) Social Responsibility, and 3) Economic Development a. Council may wish to consider submitting an application for Community Excellence in one of the three categories - 1) Environmental Sustainability, 2) Social Responsibility, and 3) Economic Development. Deadline for submission is February 1, 2021. i. Oliver projects for consideration could be Grow Oliver and Bridge Park.
4. Correspondence dated January 6, 2021 from Oliver Parks & Recreation Society requesting the Town of Oliver to submit an application to the COVID-19 Resilience Infrastructure Stream (CVRIS) to assist with the costs of the retrofit and replacement of public park washroom buildings in Oliver. a. Council may wish to provide a supportive resolution to submit the CVRIS grant application; and to submit the grant application to retrofit and replace public parks washrooms. b. Council may wish to not support submission of the grant application.
Replies Sent Under Existing Policies:
None
Page 66 of 90 ITEM I. - 1.
For Information Only:
1. Correspondence dated December 15, 2020 from SILGA regarding needed updates to the Member's Constitution. 2. Correspondence dated December 15, 2020 from SILGA regarding a Call for Nominations in 2021 to seek a position on the SILGA Executive for the 2021/2022 term.
That the weekly mail correspondence be received.
CAO COMMENTS:
OK
Respectfully Submitted:
______Diane Vaykovich Corporate Officer
Approved By: Department: Status: Cathy Cowan, Chief Administrative Officer Approved - 07 Jan 2021
Attachments: Correspondence January 11 2021
Page 67 of 90 ITEM I. - 1.
M E M O R A N D U M
To: Mayor and Council, Town of Oliver From: Anna Warwick Sears, Executive Director, Okanagan Basin Water Board Date: December 15, 2020 Subject: Okanagan flooding and the review of the Okanagan Lake Regulation System
Introduction The OBWB is calling for the province to review how they manage Okanagan lake levels, including lake level targets, current flow management models and climate forecast methods. This review could help reduce flood risk to Okanagan communities while still protecting Okanagan fisheries and minimizing the risk of water shortages.
The OBWB does not have jurisdiction over Okanagan lake level management, but we feel some urgency to have a review of the current system and operating plans, given the accelerating impacts of climate change.
This memo is an invitation for the Town of Oliver to join a letter-writing effort from Okanagan communities, to get valley-wide support for a review and update of the Okanagan Lake Regulation System (OLRS) - which includes the Okanagan Lake Dam, and control structures throughout the system; as well as the OLRS operating plan. Lake level management decisions on Okanagan Lake propagate downstream, influencing the Okanagan River, and lakes in the South Okanagan.
Below, I have provided the background context, a communication plan, and information related to the review and potential update of the OLRS and its operating plan.
Background Updating the OLRS involves considering the whole system of lakes from Kalamalka/Wood Lake to Osoyoos. The process of changing the plan for lake level operations is complicated, and it is essential that the province review and update their operations plan within the next few years. Some of the issues include:
Protecting communities from flooding along the lakeshores and river channel could increase the risk of water shortages in dry years. Changes to the operation of dams could either harm or benefit sockeye, kokanee, and chinook, as well as other aquatic species, depending on what decisions are made. We need to understand all the relative risks, as well as other opportunities to reduce the impacts of flooding – such as opportunities to increase setbacks from the water, and restore shorelines and wetland.
We believe there is a strong need to have this review. While preparing Okanagan mainstem lakeshore flood maps (published in 2020), Northwest Hydraulic Consultants found that the frequency of flooding would be unacceptably high if the Okanagan Dam at Penticton continued to be operated in the same manner, given the expected increase in flows due to climate change. Working with the provincial dam operator, they modified the operational rules in the computer model to be more protective against
2020-12-15_OLRS Review_memo
Page 68 of 90 ITEM I. - 1.
flooding. This means that floods will be higher and more frequent than given on the new maps unless changes are made. According to the consultant’s report:
“Preliminary modifications to the OLRS Operating plan and guidelines were developed to mitigate projected future increases in floods. If these modifications, or similar mitigations, are not implemented, the resulting flood flows and levels of the design events are expected to be more severe than mapped.”1
The modifications to the operating rules in the flood mapping project were only done for the purpose of modelling. The old rules are still in place. In order to make changes to the rules, additional work is needed to evaluate the relative risk of drought and flooding under climate change, associated environmental impacts, and how to manage for both extremes while minimizing harm. The consultants report further states:
“Prior to implementation, any change to the operational plan is expected to require review initially with the Okanagan Nation Alliance and Canadian Okanagan Basin Technical Working Group (COBTWG) and then with a wider stakeholder group. Given the currently projected rate of change in floods due to climate change, review and subsequent implementation of revised operating rules is recommended within the next five years.”2
The Okanagan Basin Water Board has just started a gap analysis, working with the provincial water manager who operates the dam in Penticton, to evaluate completed studies from recent years, and what additional studies are needed. This gap analysis should be completed by March 31, 2021.
The OBWB is specifically asking the Government of B.C. to undertake and/or fund the necessary studies identified by the gap analysis, and move forward with a review of the OLRS and its operating plan – with a goal to completing the review within the next five years.
Communication Plan
The information in this memo will be shared with all Okanagan local governments, and the Okanagan Nation, inviting communities to prepare their own letters, and forward them to the OBWB to be sent as a package to the Minister of Forests, Lands, Natural Resource Operations and Rural Development, and the Minister of State for Lands and Natural Resource Operations.
Please provide your letter by February 15, 2021, so it can be included in the package with letters from other communities.
Local jurisdictions are strongly encouraged to include information that is specific to their community, such as the recovery costs from previous flooding, damage to public spaces, community values about the lakeshore, agriculture, fisheries etc.
The letters should be addressed to Minister Katrine Conroy (Forests, Lands, Natural Resource Operations and Rural Development) and Minister of State Nathan Cullen (Lands and Natural Resource Operations). I recommend cc’ing the Minister of Public Safety; the Minister of Environment and Climate Change Strategy; the Minister of Agriculture, Food and Fisheries; the Minister of Indigenous Relations and Reconciliation; the Parliamentary Secretary for
1 Okanagan Mainstem Floodplain Mapping (2020); Northwest Hydraulic Consultants; Chapter 7 Preliminary Recommendations: https://www.obwb.ca/docs/2020-okanagan-floodplain-mapping-nhc-finalreport-highres- chapter7.pdf 2 Same as above. 2
Page 69 of 90 ITEM I. - 1.
Emergency Preparedness; and the Parliamentary Secretary for Fisheries and Aquaculture; as well as all Okanagan MLAs. Contact information for each of these addressees is attached.
As we continue to work on this file into the coming year, the OBWB may recommend further communications to the province from Okanagan communities.
Information Related to the Review of the Okanagan Lake Regulation System The following information is provided here as background, to inform letters from Okanagan communities to the B.C. government.
We are asking the Government of B.C. to, in the next five years, comprehensively review and update the Okanagan Lake Regulation System (OLRS) and its operating plan to prevent damaging floods of increasing severity, while protecting Okanagan fisheries and minimizing the risk of water shortages. We are also asking for the management and control structures of Kalamalka Lake to be formally designated as part of the OLRS, and included in the review.
The B.C. Ministry of Forests, Lands, Natural Resource Operations and Rural Development (FLNRORD) manages the level of Okanagan Lake by operating the Okanagan Dam in Penticton, and other control structures that make up the OLRS, as well as the outlet of Kalamalka/Wood Lake.
The OLRS operating plan was created in the mid-1970s and has only had minor modifications since that time. Under the current OLRS operating plan, the provincial dam operator has limited ability to manage water levels during spring freshet – and this is becoming more difficult as a result of climate change.
Recent modelling shows that climate change is already significantly affecting the timing of inflows to the Okanagan Lake system, and causing high year-to-year variability. In recent years, we have had increased early-season snowmelt, exacerbated by heavy spring rains, followed by prolonged dry periods. These trends will continue to worsen into mid-century and beyond.
The lakeshores of the mainstem Okanagan lakes and the Okanagan River channel have experienced flooding and high water events in three of the past four years, with particularly destructive and costly floods in 2017 and 2018.
In 2020, the three Okanagan regional districts, and the OBWB published flood maps for the Okanagan mainstem lakes and river channel. The technical report for this effort found that as a result of climate change, floods will “exceed the capacity of existing infrastructure if operational rules are not adjusted…” A primary recommendation of the report is that, to avoid high flood risk, the current operating rules should be comprehensively reviewed and amended within the next five years.
The Okanagan Nation must be a central partner in this review. The Okanagan Valley is the unceded and traditional territory of the Syilx/Okanagan People. The Okanagan Nation is the leading force behind the restoration of Okanagan salmon populations. All species of Okanagan salmon will be affected by changes in OLRS management, and any proposed changes to the OLRS and its operating plan must consider risks to salmon populations and aquatic habitats.
The Okanagan is also at increased risk of drought from climate change, leading to potential shortages of water for agricultural irrigation and municipal water supplies, and harm to the lakeshore environments. Any proposed changes to the OLRS and its operating plan must consider drought risks as well as flood risks. 3
Page 70 of 90 ITEM I. - 1.
The technical studies required for the review should be initiated as soon as possible, given that they will take time, and each year that goes by increases the risk that the Okanagan will experience another significant flood.
The management of the OLRS has international implications. Osoyoos Lake is managed under the Boundary Waters Treaty, following operating orders by the International Joint Commission. Flood waters and water shortages on the Okanagan system affect communities in Washington State.
The previous OLRS operating plan was developed by a joint Federal, Provincial and Local initiative, the Okanagan Basin Study (1974)3. The full review and update of the OLRS and its operating plan should be done in partnership with the Okanagan Nation, and include extensive engagement and consultation with local communities, affected sectors and stakeholders; as well as the relevant provincial and federal ministries.
The review and update of the OLRS is a provincial responsibility; however, there are many opportunities for partnerships and collaboration moving forward.
Further Assistance The OBWB is happy to assist any Okanagan communities with their communications to the province, and to answer any further questions. Please contact me directly at: [email protected]
3 The Comprehensive Framework Plan of the Canada-British Columbia Okanagan Basin Agreement (1974): https://www.obwb.ca/library/1974-okanagan-basin-study/ 4
Page 71 of 90 ITEM I. - 1.
B.C. Cabinet Contacts: Honourable Katrine Conroy; Minister of Forests, Lands; Natural Resource Operations and Rural Development ([email protected]); Honourable Nathan Cullen; Minister of State for Lands and Natural Resource Operations ([email protected]); Honourable Mike Farnsworth; Minister of Public Safety and Solicitor General ([email protected]); Honourable George Heyman; Minister of Environment and Climate Change Strategy ([email protected]); Honourable Lana Popham; Minister of Agriculture, Food and Fisheries ([email protected]); Honourable Murray Rankin; Minister of Indigenous Relations and Reconciliation ([email protected]); Jennifer Rice, MLA; Parliamentary Secretary for Emergency Preparedness ([email protected]); Fin Donnelly, MLA; Parliamentary Secretary for Fisheries and Aquaculture ([email protected]); Kelly Greene, MLA; Parliamentary Secretary for the Environment ([email protected]);
Okanagan MLAs: Harwinder Sandhu, MLA; Vernon-Monashee ([email protected]); Norm Letnick, MLA; Kelowna-Lake Country ([email protected]); Renee Merrifield, MLA; Kelowna-Mission ([email protected]); Ben Stewart, MLA; Kelowna West ([email protected]); Dan Ashton, MLA; Penticton ([email protected]); Roly Russell, MLA; Boundary-Similkameen ([email protected]);
5
Page 72 of 90 ITEM I. - 1.
Southern Interior Local SILGA Government Association ______
December 12, 2020
To: All SILGA Members
Call for Resolutions for 2021 Convention
The SILGA Annual General Meeting and Convention is scheduled to be held virtually sometime between April 27th and April 30th, 2021. The SILGA Constitution requires that resolutions to be considered at the Annual Meeting are to be received by the Secretary-Treasurer no later than 60 days prior to this meeting. Friday February 26th, 2021 will be the deadline for receipt of resolutions.
If your local government wishes to submit a resolution for consideration at the 2021 SILGA Convention, please forward by email your resolution to [email protected]. Any background information on the resolution would be helpful. Each resolution should be endorsed by the sponsoring Member's Municipal Council or Regional Board. The resolution should be relative to regional issues and should not pertain to a finite local interest.
If you do not receive a confirmation email regarding your resolution, please contact the SILGA office at 250 851 6653.
For information on how to properly write a resolution please refer to the UBCM website below.
http://www.ubcm.ca/EN/main/resolutions/resolutions/resolutions-procedures.html or go to the resolutions page on the SILGA website at
http://www.silga.ca/convention/resolutions/
Resolutions not received by February 26th, 2021 will be considered late resolutions and must go through the following procedures to be considered at the AGM.
Late Resolutions (1) Resolutions submitted following the expiry of the regular deadline noted in section 10.4 shall be considered "Late Resolutions" and shall comply with all other submission requirements, except that a copy of the resolution shall be provided to SILGA by noon on the Friday preceding the date of the Annual General Meeting. The resolutions committee will meet on the Tuesday preceding the Annual General Meeting to provide recommendations as to whether the late resolution(s) should be brought to the Members for inclusion in the resolution debate. All late resolutions must be adopted by a Special
PO Box 27017 Cityview PO. tel: 250-851-6653 Kamloops, BC www.silga.ca V2E 0B2 [email protected]
Page 73 of 90 ITEM I. - 1.
Southern Interior Local SILGA Government Association ______
Resolution of the Member Representatives in attendance at the Annual General Meeting to be included in the discussion. (2) Late resolutions will be reviewed by the Resolutions Committee prior to the Meeting and only those of a subject matter which could not have been submitted by the normal deadline date outlined in section 10.4 will be considered. (3) Late Resolutions shall be available for discussion after resolutions printed in the resolutions book have been considered. (4) Late Resolutions admitted for plenary discussion shall be dealt with in the order presented in the Late Resolutions report. (5) In the event that a late resolution is recommended to be admitted for discussion, the sponsoring member of the late resolution shall produce sufficient copies for distribution to the Members at the Annual General Meeting. (6) The Late Resolution will, after reading, be properly before the meeting, and the regular procedures for handling resolutions will apply.
Alison Slater SILGA
PO Box 27017 Cityview PO. tel: 250-851-6653 Kamloops, BC www.silga.ca V2E 0B2 [email protected]
Page 74 of 90 ITEM I. - 1.
SILGA Community Excellence Awards
Are you proud of your community or regional area’s accomplishments? Would you like it to be recognized at our convention and more broadly through social media and the news?
To promote the environmental, social, and economic well being of our member communities and to share ideas and best practices throughout the SILGA area, we have created awards to showcase a community in each of these categories.
To nominate your local government, simply provide a brief letter describing a fantastic project, event, or activity that you are proud of. A winner will be chosen in each category and presented an award during our AGM. We are intentionally making this process as easy and seamless as possible. If your community or area has excelled in any of the following categories, let us know:
• Environmental Sustainability • Social Responsibility • Economic Development
The Rules: Nominations must come in the form of a letter to the SILGA Executive Director (no requirements as to length, and letters should be emailed).
1. Nomination Letters must be received by February 1st, 2021. 2. Letters must clearly state which award the nomination is for. 3. Nominations should be one page in length and should succinctly describe the project and itemize the beneficial outcomes. SILGA wants to share best practices in our region with the hope that every local government can learn from the winning submissions. In that regard, please provide contact information for the key individual(s) who worked on the projects/events. 4. These awards are for local governments, not individuals. Recipients must be SILGA members in good standing. 5. Nomination letters can come from anyone representing a local government, and there is no limit on the amount of nominations per community. An official resolution is not required. 6. Submissions from previous years may be reused.
Page 75 of 90 ITEM I. - 1.
What you get if your local government wins:
1. Your local government will be officially recognized at the upcoming AGM. 2. A representative from your local government will have an opportunity to speak (5 minutes) to all assembled delegates about the project or event. 3. Your local government will receive a beautiful plaque to permanently display at your government office. 4. Award recipients will have their achievements highlighted more broadly through our social media channels, newsletter and via press release to the entire SILGA media network.
These awards are an opportunity for us to share best practices, to get others from local governments thinking outside the box, and to promote knowledge sharing amongst our members. It is our firm belief that our SILGA local governments continue to implement remarkable, unique projects that make their communities a better place to live time and time again. We want to make sure we share our successes as much as possible, so others might benefit.
Page 76 of 90 ITEM I. - 1.
From: Carol Sheridan To: Diane Vaykovich Cc: Shiela Lange; Aimee Grice Subject: request for Town application to CVRIS Date: January 6, 2021 1:00:45 PM Attachments: COVID-19 Resilience Infrastructure Stream Letter to Town.pdf
Hi Diane,
On Dec 18, 2020 the Society passed the following resolution:
It was MOVED and SECONDED that the Society request support from the Town of Oliver to apply to the COVID-19 Resilience Infrastructure Stream to retrofit and/or replace park washroom infrastructure in Lion’s, Kinsmen and Community Parks. Allenbrand/Grice CARRIED
Please find attached a letter requesting the Town of Oliver to show commitment by way of a council resolution to submit the grant application to the COVID-19 Resilience Infrastructure Stream and commit to their share of the project funding.
Let me know if you require any further information for Council.
Sincerely,
Carol Sheridan (she/her/hers) Manager, Oliver Parks and Recreation President-Elect, RFABC [email protected] 250-498-4985 ex 201 I acknowledge my work place is within the ancestral, traditional, and unceded territory of the Syilx people of the Okanagan Nation.
Page 77 of 90 ITEM I. - 1.
Page 78 of 90 ITEM I. - 1.
Page 79 of 90 ITEM I. - 1.
Southern Interior Local SILGA Government Association
______
December 15, 2020
The SILGA Constitution needed updating and at the December 4th SILGA Executive meeting the SILGA board passed the following constitutional amendment resolutions. These resolutions will be debated during the resolutions session at the 2021 SILGA AGM and need to be given to its members 60 days prior to the AGM.
The current constitution can be found on the SILGA website at https://www.silga.ca/aboutus/constitution/. If any member requires clarification on a resolution, please contact the SILGA office at 250-851-6653.
(1) TITLE: SILGA Constitution –Section 2 – Purposes
SPONSOR: SILGA
WHEREAS SILGA’s scope of purpose has broadened to achieve the associations’ goals of “Connect – Educate – Advocate”;
THEREFORE BE IT RESOLVED that the SILGA Constitution Section 2.34.2 be amended as follows:
2.3 to support and advance to the Union of British Columbia Municipalities (UBCM) on behalf of the membership proposed changes in legislation, regulations or Government policy;
Amended to read:
to support and advance to the Union of British Columbia Municipalities (UBCM) and/or Provincial Ministries on behalf of the membership proposed changes in legislation, regulations or Government policy;
2.4 to coordinate communications between Members and the other Local Government Associations;
Amended to read:
to coordinate communications between Members, other Local Government Associations and various governmental organizations;
______PO Box 27017 Cityview PO Tel: 250-851-6653 Kamloops, BC www.silga.ca V2E 0B2 [email protected]
Page 80 of 90 ITEM I. - 1.
(2) TITLE: SILGA Constitution –Section 4 Amendment - Officers
SPONSOR: SILGA
WHEREAS SILGA staff is paid as an Independent Contractor with the job title of General Manager;
THEREFORE BE IT RESOLVED that the SILGA Constitution Section 4.2 be amended as follows:
4.2 The Secretary-Treasurer will be the Executive Director of SILGA, to be employed and paid a salary in an amount and on employment terms and conditions authorized by unanimous decision of the Directors.
Amended to read:
The Secretary-Treasurer will be the General Manager of SILGA, to be paid a contracted fee in the amount and on the terms and conditions authorized by the majority of the Directors.
______PO Box 27017 Cityview PO Tel: 250-851-6653 Kamloops, BC www.silga.ca V2E 0B2 [email protected]
Page 81 of 90 ITEM I. - 1.
(3) TITLE: SILGA Constitution –Section 8 Amendment – Meeting of the Members
SPONSOR: SILGA
WHEREAS if under Public Health Orders the SILGA convention is unable to be held in person;
THEREFORE BE IT RESOLVED that the SILGA Constitution Section 8.2 be amended as follows:
8.2 One general meeting shall be held every year in the month of April or May which shall be known as the Annual General Meeting.
Amended to read:
8.2 One general meeting shall be held every year in the month of April or May which shall be known as the Annual General Meeting. If a virtual Annual General Meeting is deemed necessary by the SILGA board, the SILGA board or staff will choose a third party virtual meeting platform as well as a third party electronic voting platform to allow confidential online voting for all aspects of the Annual General Meeting. Member Representatives will be provided in advance with detailed instructions on how to access the virtual platform and the voting procedures.
______PO Box 27017 Cityview PO Tel: 250-851-6653 Kamloops, BC www.silga.ca V2E 0B2 [email protected]
Page 82 of 90 ITEM I. - 1.
(4) TITLE: SILGA Constitution –Section 10 amendments – Submission of AGM resolutions
SPONSOR: SILGA
WHEREAS the SILGA bylaws need to be updated to reflect more clearly the current procedures for submitting and vetting resolutions by member local governments.
THEREFORE BE IT RESOLVED that the SILGA Constitution Section 10 be amended as follows:
10.2 The President shall appoint a Resolutions Committee of three Members of the Executive at least sixty (60) days prior to the Annual General Meeting.
Amended to read:
10.2 The President shall appoint a Resolutions Committee of three or more Members of the Executive at least sixty (60) days prior to the Annual General Meeting.
10.4 Resolutions Submitted Prior to the Annual Meeting
(1) Each resolution shall be prepared on a separate sheet of 8½" by 11" paper under the name of the sponsoring Member local government and shall bear a short descriptive title;
Amended to read:
Each resolution shall be prepared on the sponsoring Member local government’s letterhead and shall bear a short descriptive title;
10.6 Resolutions Submitted Prior to the Annual Meeting
The Executive will have resolutions printed and circulated to Member Representatives in the Annual Meeting Member Representatives' packets.
Amended to read:
The Executive will have the resolutions available on the SILGA website as well as circulated to Member Representatives via email.
______PO Box 27017 Cityview PO Tel: 250-851-6653 Kamloops, BC www.silga.ca V2E 0B2 [email protected]
Page 83 of 90 ITEM I. - 1.
(5) TITLE: SILGA Constitution Fee Amendment – Appendix A
SPONSOR: SILGA
WHEREAS SILGA’s membership fees do not have a provision for inflation;
THEREFORE BE IT RESOLVED that SILGA request an amendment to the SILGA Bylaws to reflect the following fee structure for each member:
2021 and beyond $300 plus $0.075 per capita* with a 2% CPI annual increase
*based on most recently available Statistics Canada census information
______PO Box 27017 Cityview PO Tel: 250-851-6653 Kamloops, BC www.silga.ca V2E 0B2 [email protected]
Page 84 of 90 ITEM I. - 1.
Southern Interior Local SILGA Government Association
______
December 15, 2020
To: All SILGA Members
Re: SILGA Convention – Call for Nominations 2021
As per the Constitution of the Southern Interior Local Government Association (amended 2017), the “Call for Nominations” is now going out to all member Mayors, Councillors, Regional Chairs and Directors who wish to seek a position on the SILGA Executive for the 2021/22 term. Elections will be held virtually prior to the SILGA Convention in late April. Dates TBD.
Offices to be filled are President, 1st Vice President, 2nd Vice President and seven Directors. One member of the SILGA board must be an Electoral Area Director of a member Regional District. Those presently serving may run for another term if they so wish.
Excerpt from the SILGA constitution regarding new voting procedures:
7.10 The election of Officers to the Executive shall be held at the Annual General Meeting on a first ballot and that of the Directors at Large subsequently on a second ballot. Any candidate that is unsuccessful in obtaining an Officer position on the first ballot may become a candidate for a Director at Large position on the second ballot.
7.11 If, in the election of the Officers to the Executive on the first ballot, an Electoral Area Director of a regional district is elected, the Director at Large positions will then be filled by the candidates with the most votes.
7.12 If, in the election of the Officers to the Executive on the first ballot, an Electoral Area Director of a regional district is not elected, then in the election of the Directors at Large, the candidate - of those candidates that are Electoral Area Directors of a regional district - with the most votes will be elected as a Director at Large and the balance of the Director at Large positions will be filled by the remaining candidates with the most votes. If only one Electoral ______PO Box 27017 Cityview PO Tel: 250-851-6653 Kamloops, BC [email protected] V2E 0B2 www.silga.ca
Page 85 of 90 ITEM I. - 1.
Area Director of a regional district candidate runs for a Director at Large position, that candidate will be acclaimed.
Deadline for nominations is Friday, February 28, 2021. You will be asked to complete a biography and submit a photo for the printing of the official Nominating Committee Report to be contained in the Convention Package.
Please note there will be no nominations accepted “from the floor”.
The SILGA nomination committee is chaired by Past President Shelley Sim, District of Clearwater.
All those interested in serving are asked to contact Councillor Sim by email at [email protected] or the SILGA office at 250-851-6653. All information should be forwarded to both Councillor Sim and the SILGA office ([email protected]).
Alison Slater SILGA
______PO Box 27017 Cityview PO Tel: 250-851-6653 Kamloops, BC [email protected] V2E 0B2 www.silga.ca
Page 86 of 90 TOWN OF OLIVER BUILDING PERMIT SUMMARY DECEMBER 2020
Permit Prop. Property Street Square Permit Bill District Issue Date Number Street #1 Name Folio Number Combined Legal Description Footage Building Permit Work Description Project Value Amount Code 12/1/2020 202075 963 Panorama Cr 555 05547.005 2; KAP28182; 2450S 0 Pool and Deck $50,000.00 $ 500.00 SFI 12/4/2020 202077 6060 Station St 555 00422.000 ; 43; KAP2471; 2450S 72 Addition to existing building - Non Re $8,000.00 $ 80.00 COM 12/11/2020 202078 6917 Meadows Dr 555 06449.106 A; EPP100338; 24505 2,812.00 New Construction $600,000.00 $ 6,000.00 SFD 12/11/2020 202079 6271 Main St 555 00031.001 1; 4; EPP87473; 2450S 0 Alteration and Improvements $3,000.00 $ 30.00 COM 12/17/2020 202080 228 Bentgrass Avenue 555 39; EPP106441 2028 Single Family Dwelling $368,000.00 $ 3,680.00 SFD 12/17/2020 202081 218 Bentgrass Avenue 555 40; EPP106441 2028 Single Family Dwelling $368,000.00 $ 3,680.00 SFD 12/17/2020 202082 208 Bentgrass Avenue 555 41; EPP106441 2028 Single Family Dwelling $368,000.00 $ 3,680.00 SFD 6940 Totals this Month $1,765,000.00 $17,650.00 58,328 Totals Current Yr to Date $10,894,125.00 $110,057.00 29742 Totals Previous Yr to Date $8,059,364.96 $59,020.00
SFD TOTALS 4 SFI TOTALS 1 COM TOTALS 2 TOWN OF OLIVER BUILDING PERMIT SUMMARY ITEM J. - 1. Page 87 of 90 ITEM J. - 1.
BUILDING PERMIT YEAR END SUMMARY 2020
DESCRIPTION YEAR TO DATE LAST YEAR TO DATE Amended 2018
TOTAL PERMITS ISSUED 75 64
TOTAL VALUE OF ALL $10,894,125.00 $8,059,364.96 CONSTRUCTION
NEW RESIDENTIAL PERMITS 14 12
NEW RESIDENTIAL VALUE $7,271,000.00 $5,153,000.00
RESIDENTIAL IMPROVEMENT PERMITS 40 33 $41,000 DEMO S/B REMOVED CY RESIDENTIAL IMPROVEMENT VALUE $1,057,425.00 $801,500.00
MULTI TENANT PERMITS 1
MULTI TENANT VALUE $493,800.00
COMMERCIAL PERMITS 21 16
COMMERCIAL VALUE $2,565,700.00 $570,047.96
INSTITUTION PERMITS 1
INSTITUTION VALUE $691,017.00
INDUSTRIAL PERMITS 1
INDUSTRIAL VALUE $350,000
Page 88 of 90 OFD Monthly Fire Call Report
Month: December 2020
Date Call Type Address Town/Rural/OI Dispatch On- Officer Trucks On-scene completed Notes B/Mutal-aid time Scene Direct firefighters 01-Dec MVI 1200 willowbrooke rd rural 16:53 Yes C181 R181 E182 19 17:40 03-Dec Vehicle Fire Seacrest rd. Rural 0:40 yes C181 D181 E181 E182T181 16 1:20 abandonded camper fully involved 03-Dec Ambulance assist 5955 main st Town 11:30 yes C181 R181 8 11:40 04-Dec direct alarm 6094 Black sage town 19:35 yes D181 5 19:45 called back to confirm cooking 08-Dec direct alarm hester creek rural 4:15 yes C181 D181 E181E182 12 5:02 reset alarm turned over to security 08-Dec MVI 97/rd7 rural 20:25 Yes C181 D181 R181 E182 17 22:15 single vehicle into pole ,wires down on hwy. 09-Dec direct alarm SOSS town 13:01 yes C181 D181 E181 10 13:50 pulled alarm, reset 09-Dec direct alarm SOGH town 20:07 yes C181 D181 E181 13 21:03 broken sprinkler pipe 14-Dec Vehicle Fire 5481 sawmill rd. rural 15:53 yes C181 D181 E181E182 B181 20 16:41 truck on fire 1patient smoke inhilation 17-Dec MVI 3639 willowbrook rural 13:26 Yes C181 R181 20 14:00 not required 20-Dec amblance assist 523 rd.5 rural 16:58 yes D181 R181 8 17:55 21-Dec direct alarm 5810 Fairview town 20:28 yes C181 D181 E181 5 20:40 Alarm set off by cooking 24-Dec ambulance assist 5945 nicola st. town 2:43 yes C181 D181 E181 10 3:17 check for Co 27-Dec MVI Mckinney rd rural 16:05 yes C181 R181 B181 18 16:31 Called back ,not required just stuck in snow 29-Dec direct alarm #48 8487Hwy 97 rural 10:33 Yes E181 PV 8 11:05 nothing found reset alarm 30-Dec direct alarm 101 921 soillway town 11:45 Yes C181 D181 2 12:15 nothing found reset alarm 31-Dec MVI Hwy 97/rd7 rural 20:09 Yes C181 D181 R181 B181 13 23:19 car into pole wires down on Hwy ITEM J. - 2. Page 89 of 90 ITEM J. - 2.
Oliver Fire Department Review of Calls for 2020
Town Rural OIB Total Fires 6 19 14 39 MVI 6 26 4 36 Assist 14 7 2 23 Alarm 36 20 9 65 Other 8 4 0 12 Burning Complaints 23 7 30 Total 70 99 36 205
Page 90 of 90