Local Government Performance Assessment Mityana District (Vote Code: 568) Assessment Scores Accountability Requirements % Crosscutting Performance Measures 71% Educational Performance Measures 78% Health Performance Measures 68% Water & Environment Performance Measures 57% 568 Accountability Requirements 2019 Mityana District No. Summary of requirements Definition of compliance Compliance justification Compliant? Annual performance contract 1 Yes LG has submitted an annual performance • From MoFPED’s Mityana District Local contract of the forthcoming year by June inventory/schedule of LG Government submitted the 30 on the basis of the PFMAA and LG submissions of annual performance contract Budget guidelines for the coming financial performance contracts, on 17th July 2019. This is year. check dates of submission within the adjusted deadline of and issuance of receipts 31st August 2019. Therefore, and: the LG is Compliant. o If LG submitted before or by due date, then state ‘compliant’ o If LG had not submitted or submitted later than the due date, state ‘non- compliant’ • From the Uganda budget website: www.budget.go.ug, check and compare recorded date therein with date of LG submission to confirm. Supporting Documents for the Budget required as per the PFMA are submitted and available 2 Yes LG has submitted a Budget that includes a • From MoFPED’s The Local Government Procurement Plan for the forthcoming FY inventory of LG budget submitted the budget together by 30th June (LG PPDA Regulations, submissions, check with the Procurement Plan on 2006). whether: 17th May 2019. Therefore, the LG is Compliant. o The LG budget is accompanied by a Procurement Plan or not. If a LG submission includes a Procurement Plan, the LG is compliant; otherwise it is not compliant. Reporting: submission of annual and quarterly budget performance reports 3 Yes LG has submitted the annual performance From MoFPED’s official The annual performance report for the previous FY on or before record/inventory of LG report for the previous year 31st July (as per LG Budget Preparation submission of annual was submitted on 31st July Guidelines for coming FY; PFMA Act, performance report 2019. This is within the 2015) submitted to MoFPED, deadline. Therefore, the LG is check the date MoFPED Compliant. received the annual performance report: • If LG submitted report to MoFPED in time, then it is compliant • If LG submitted late or did not submit, then it is not compliant 4 Yes LG has submitted the quarterly budget From MoFPED’s official The Local Government performance report for all the four quarters record/ inventory of LG submitted quarterly and of the previous FY by end of the FY; submission of quarterly annual reports as follows: PFMA Act, 2015). reports submitted to Quarter 1 on 20th November MoFPED, check the date 2018; Quarter 2 on 1st MoFPED received the February 2019; Quarter 3 on quarterly performance 31st May 2019; and Quarter 4 reports: on 31st July 2019. • If LG submitted all four The LG submitted the 4th reports to MoFPED of the quarterly report (annual previous FY by July 31, performance report) on 31st then it is compliant (timely July 2019. This is within the submission of each adjusted deadline of 31st quarterly report, is not an August 2019. Therefore, the accountability requirement, LG is Compliant. but by end of the FY, all quarterly reports should be available). • If LG submitted late or did not submit at all, then it is not compliant. Audit 5 No The LG has provided information to the From MoFPED’s The LG submitted status of PS/ST on the status of implementation of Inventory/record of LG implementation of Auditor Internal Auditor General and the Auditor submissions of statements General (AG) and Internal General’s findings for the previous entitled “Actions to Address Auditor General (IAG) audit financial year by end of February (PFMA Internal Auditor General’s issues for the year 2017/18 to s. 11 2g). This statement includes actions findings”, PS/ST on one letter signed by against all find- ings where the Internal Chief Administration Officer Audi- tor and the Auditor General Check: dated May 9, 2019 which recommended the Accounting Officer to addressed the 12 issues of • If LG submitted a take action in lines with applicable laws. AG and 30 issues of IAG. ‘Response’ (and provide details), then it is compliant However this was beyond the deadline of April 30, 2019, • If LG did not submit a’ hence non complinat. response’, then it is non- compliant • If there is a response for all –LG is compliant • If there are partial or not all issues responded to – LG is not compliant. 6 Yes The audit opinion of LG Financial The Auditor General report for Statement (issued in January) is not the year 2018/19, Kampala adverse or disclaimer. Branch No.75, Mityana DLG has Unqualified Audit Opinion. 568 Crosscutting Mityana Performance District Measures 2019 Summary of No. Definition of compliance Compliance justification Score requirements Planning, budgeting and execution 1 0 All new Evidence that a district/ Mityana District LG has a functional Physical Planning infrastructure municipality has: Committee (PPC) that considers new investments on time. projects in: (i) a This was confirmed by minutes of the Physical Planning municipality / (ii) • A functional Physical Committee dated 28th June 2019, in a district are Planning Committee in Min.No.006/DPPC/28/06/19: Presentation of works by approved by the place that considers new physical planner. Issues presented included development respective investments on time: score applications of Ndyanabo Patrick of Kiryokya; Matte Modern Physical 1. School (institution) at Matte. Additionally, Min. Planning No.008/DPPC/28/06/19: Reactions: The committee decided Committees and that the building plans and sub divisions should be presented are consistent with the necessary requirements. with the approved Also, minutes dated 21st February 2019, Physical Plans Min.002/DPPC/21/02/19: Communication from the Chair: (2) the Chairperson’s (ACAO’s) disappointment about building Maximum 4 plan fees not reaching town councils because technical points for this officers collected money and did not bank. performance measure. Appointment letters for the PPC were availed dated 29th October 2018, reference CR/214/16/vol.1. Subject: Appointment as Member to the District Physical Planning Committee. However, the Committee was not fully Constituted as per the Physical Planning Act 2010. The Physical Planner in Private Practice is not yet appointed. 1 1 All new • Evidence that district/ The LG submitted four (4) sets of minutes to the MoLHUD infrastructure MLG has submitted at least dated: 11/09/2018, 11/10/2018, 21/02/2019, and 28/06/2019. projects in: (i) a 4 sets of minutes of The evidence of submission availed was the minutes and municipality / (ii) Physical Planning submission letter dated 17th September 2019, reference in a district are Committee to the MoLHUD CR/214/16/vol.1 and addressed to and received by the office approved by the score 1. of the Commissioner Physical Planning department, MoLHUD respective on 18/09/2019 (stamp date). Physical Planning Committees and are consistent with the approved Physical Plans Maximum 4 points for this performance measure. 1 0 All new • All infrastructure The district LG does not have an approved physical infrastructure investments are consistent development plan in place to guide infrastructure investments. projects in: (i) a with the approved Physical municipality / (ii) Development Plan: score 1 in a district are or else 0 approved by the respective Physical Planning Committees and are consistent with the approved Physical Plans Maximum 4 points for this performance measure. 1 1 All new • Action area plan prepared The LG has an Action Plan for Kakindu town board, and infrastructure for the previous FY: score 1 Busunjju town board prepared for plan horizon of 10 years till projects in: (i) a or else 0 2020, Dwg No. BSJ/SP/01/10. The plan was approved in the municipality / (ii) 394th sitting of the then Town and Country Planning Board, in a district are held on 7th December 2010. approved by the respective Physical Planning Committees and are consistent with the approved Physical Plans Maximum 4 points for this performance measure. 2 2 The prioritized • Evidence that priorities in There was evidence that the priorities in the AWP for the investment AWP for the current FY are current FY are based on outcomes of the budget conferences. activities in the based on the outcomes of The priorities include: approved AWP budget conferences: score for the current 2. - Education: Classroom Construction at Bbongole primary FY are derived school, Mulula UMEA P/S and Ndiraweeru Cope Center from the (Pg.147 on Annual Work Plan and pg. 3 on Budget approved five- Conference Report); year - Education: Latrine construction at Kikuuta UMEA P/S and development Bbanda C/U P/S (Pg.147 on Annual Work Plan and pg. 3 on plan, are based Budget Conference Report); on discussions - Health: Rehabilitation of maternity ward at Kitongo HCIII and in annual Kajogi HCIII (Pg.139 &140 on Annual Work Plan and pg. 3 on reviews and Budget Conference Report); budget - Works: Periodic maintenance of roads: Misigi–Galule, conferences Kalangaalo-Kamoli, Kivuuvu-Namatebe (Pg.153 on Annual and Work Plan and pg. 3 on Budget Conference Report); have project - Water: Construction of pit latrine at Kakindu trading centre profiles (RGCs) (Pg.160 on Annual Work Plan and pg. 4 on Budget Maximum 5 Conference Report); points on this - Water: Construction of piped water supply system (Pg.161 on performance Annual Work Plan and pg. 4 on Budget Conference Report); measure. and - Natural resources: Tree planting (Pg.166 & 167 on Annual Work Plan and pg. 4 on Budget Conference Report); among others. 2 1 The prioritized • Evidence that the capital There was evidence that the capital investments in the AWP investment investments in the for the current FY are derived from the approved Five-year activities in the approved Annual work plan development plan.