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Minutes Board of Directors Bullis Charter School 102

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Minutes Board of Directors Bullis Charter School 102 Approved MINUTES January 23, 2012 BOARD OF DIRECTORS BULLIS CHARTER SCHOOL 102 West Portola Avenue, Los Altos, Ca 94022 January 9, 2012 7:00 pm Regular Meeting I. PRELIMINARY A. CALL TO ORDER Meeting was called to order by the Board Chair at 7:03 pm. B. ROLL CALL Present Absent Peter Evans (6/30/13) __X___ ______ Andrea Eyring (6/30/13) __X___ ______ Anne Marie Gallagher (6/30/14) __X___ ______ Janet Medlin (6/30/14) __X___ ______ Francis La Poll (6/30/12) __X___ ______ Ken Moore (6/30/13) __X___ ______ John Phelps (6/30/12) __X___ ______ C. APPROVAL OF AGENDA A motion to approve the agenda was made by Janet Medlin seconded by John Phelps and passed on a vote of 7-0. II. COMMUNICATIONS A. ORAL COMMUNICATIONS: Doug Smith, Board of Trustees at Los Altos School District, thanked Bullis Charter School for hosting a chess tournament with Egan Junior High students. Mr. Smith informed the Board that he and John Phelps have been having informal discussions to increase open communication between the Boards. Mr. Smith believes that the discussions are constrained due to the “legal battle”. He would like the Board to consider signing a legal document in which an open dialogue could commence without it being used against either party in legal proceedings. B. For Information: Principal/Administrator’s Report Superintendent/Principal Hersey, reported on a variety of school activities including: • Casting for the spring musicals, Mulan and Once Upon a Masttress, is complete. • The talent show will take place this Friday, January 13, at 8:35 am. Thank you to the Student Council, Lauren Kotval, and Rebecca Young for organizing the event. • The annual Spelling Bee will take place on Thursday, January 12, at 7:00 pm. • The dance performance will take place on January 20-21 at 6:30 pm. • The staff development day on Tuesday, January 17, will focus on the Action Plan dealing with performance-based compensation from Strategy III. 1 • On Thursday, January 12, the first meeting for Jr. Olympics will take place. The charter schools of Morgan Hill, Livermore, Magnolia, East Palo Alto, and Rocketship have confirmed attendance. • Principal Hersey will be meeting with all the new BCS families for the next 4 weeks. • The strategic planning action teams are finalizing their action plans and will present them to the committee on January 23. The committee will decide on action plans to adopt and those plans will be brought to the Board for approval. • The middle school team will be meeting with the Mountain View Los Altos school district counselors to set up an articulation process for our students to enroll in high school. • Principal Hersey will serve on the WASC accreditation team in March. C. For Information: Board/Staff Discussions Janet Medlin reported she received a letter from Superintendent Jeff Baeir stating that the district intends to investigate the incident with Egan Junior High School Principal. III. CONSENT AGENDA ITEMS 1. Minutes Approval of Minutes from the June 13, 2011 Board meeting. 2. Minutes Approval of Minutes from the November 7, 2011 Board meeting. 3. Minutes Approval of Minutes from the December 5, 2011 Board meeting. 4. Check Register Approval of the BCS November 2011 Check Register Consent item #1 – delete Anne Marie Gallagher’s 1st bullet point regarding webseminar. Consent item #1 was passed, as amended, by a 4-0-3 vote on a motion to approve by John Phelps, seconded by Peter Evans. Andrea Eyring, Janet Medlin and Francis La Poll abstained. Consent item #2 – asterisk for being tardy should be next to John Phelp’s name and removed from Janet Medlin’s. Consent item #3 – item IV.4. should read “communications team” instead of “board” Consent items #2-3 were passed by a 6-0-1 vote on a motion to approve by John Phelps, seconded by Janet Medlin. Andrea Eyring abstained. Consent item #4 was passed by a 6-0-1 vote on a motion to approve by John Phelps, seconded by Janet Medlin. Peter Evans abstained. IV. INFORMATION/ACTION ITEMS 1. STAR Report Assistant Superintendent/Principal Marie Stuart presented the results of the 2010-2011 STAR Report. The California Standards Tests is given to grades 2-11 and provides information solely on how students perform to the CA standards. Bullis Charter School continues to do well with gains in many areas including math and science and is presently ranked 10th amongst all public schools in the state of California. At the site level, the STAR data is desegregated and analyzed down to the individual student’s level, which includes tracking every student longitudinally in each subject area. During a staff meeting, the teachers and staff identified goals and made recommendations for the students, class, and grade levels based on these results. This data is also used by teachers to set their annual professional goals, and will be one of the factors considered in the new performance-based compensation model. 2. Proposition 39 Update Andrea Eyring reported that the library installation has been completed. BCS is continuing to have problems using the city gym. A fire drill testing took place when students were in the gym. The alarm went off and announcements over the PA system were made throughout the period making it impossible to teach. Last Wednesday, BCS was locked out of the gym. Unbeknownst to BCS, the responsibility for unlocking of the gym had been transferred to the District. Assistant Principal Marie Stuart walked over to the Egan office requesting assistance to unlock the gym but was refused. BCS 2 students were did not gain access to the gym for 40 minutes; their entire basketball lesson had been disrupted. LASD will only provide telephone numbers of maintenance staff members who will be responsible to come open the gym if it is locked in the future; LASD has denied BCS’s request to have a key. LASD has offered BCS one of Egan’s four science rooms from 3:10-4:30 pm one day of the week. LASD has not let BCS know which day that is. Bullis has requested a schedule of Egan’s science classes but was given no response. LASD has countered that BCS’ projections for 2012-2013 will be less than BCS’ current enrollment. Bullis has responded with the assertion that the projections are accurate. LASD is required to provide a preliminary Prop. 39 offer for the 2012-2013 school year by February 1, 2012. V. CLOSED SESSION The Board adjourned to Closed Session to consider and/or take action upon any of the following items: 1. Conference with Legal Counsel – Existing Litigation (Subdivision (a) of Section 54956.9) Bullis Charter School vs. Los Altos School District Case No. H035195 2. Anticipated Litigation (2 Cases)(G.C. 54956.9) VI. PUBLIC SESSION – REPORT OUT OF CLOSED SESSION The meeting was reconvened to open session at 11:56 pm. Board Chair, Ken Moore, reported that no action had been taken. VII. FUTURE AGENDA ITEMS • Explore reasons for dips in STAR scores and how these are being addressed VIII. ADJOURNMENT The meeting was adjourned by Ken Moore, Board Chair, at 11:56 pm. 3 .
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