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Release Notes Happen Business Pty Limited 29 - 33 Pitt Street PO Box 126, Mortdale NSW 2223 Australia p. +61 2 9570 4696 f. +61 2 8569 1858 w. www.happen.biz Jim2® Business Engine Version 4.2 (all editions) Release Notes Jim2® Business Engine v4.2 Release Notes – 06/06/18 Welcome to Jim2 Version 4.2 – ‘Security and Multilevel Manufacturing’ Jim2 v4.2 introduces numerous new features and enhancements throughout most areas of Jim2. With a focus on matching user security to the multi–faceted roles of staff (especially in larger companies), Jim2 v4.2 includes major updates to security, including new effective security roles, enhanced overall visibility of user security and roles, new user groups functionality, trackable reports, and greatly enhanced history and logging. Another major feature is the introduction of multilevel manufacturing capability, allowing the use of manufactured products (sub–assemblies) to be used in other manufacturing processes. Jim2 v4.2 also includes CardFile updates, new regional settings, increased list counts, major performance improvements, and dozens of additional enhancements and fixes. User Groups • New User Groups field, which introduces User Group Category and User Group Tags to sort staff into departments and roles. Organise users, ready to match with new enhancement to Items that enable jobs and quotes to be allocated to a User Group, rather than individual staff. Great for updating Items when a new staff member joins, moves to a new role, or moves on. User Security • New focus on User Security Groups, and now being able to assign a user to multiple security role profiles to suit the many hats they wear within the business. • Expansion of the User Security window to also include new security tabs that display ‘By User’ and ‘By Group’. This enables system administrators to compare multiple users’ security profiles to see each staff member’s user access as per their role profile, and also in comparison to other users’ profiles, in an easy to compare view. Updated Security • Security is now non–modal and available in the Nav Tree. • New Export and Report Security that logs when a user views, exports or prints a Jim2 Report. • New Security option that enables users to view Object History. History • Completely updated Object History table that includes the ability to search by User and Date in. • New functionality to right click history entries and go directly to the job or quote, etc. Manufacturing • New Fixed Cost Multilevel Manufacturing functionality that enables businesses to accurately capture each layer of their manufacturing process, and account for costs using new off-set account functionality. CardFiles • New option to restrict CardFile Contact Types to the types listed in Setups. • New invoice and statement options available to Print & Email. • New functionality to nominate multiple email contacts for invoicing, statements, purchases. • New Ship Card tab which displays all associated shipping CardFiles (and contact details). This table can also be filtered and sorted. • New Backorder setting added at a CardFile level to capture when a customer does not want to receive part orders. They can nominate to only receive full orders, without any items on backorder. Items • Updated User Selection Grid to assign Items to new User Groups. Jim2® Business Engine version 4.2 | Release Notes | Page 1 Stock • New Total Cost Summary field added to the Stock Stats tab. • New security option to enable a user to Flag All Stock as Inactive. User Interface • Lists – Maximum limit increased from 20 to 25 for each object in the Nav Tree. • New Current Locks tab added to the Logged Users window, which displays existing locked objects, and the active user. • Jim2 Search – Search stock enhancements. Email • Email List – New option to create purchase order or expense order from an email, and have the email linked to the new object. • Email Templates – New option to create a copy of an existing email template. • Email Templates – Reorganised the display of quote macros and invoice macros in an email template. • Email Rules – Allow option to scan the ‘decoded’ text within emails in email actions window. This simplifies the process of extracting information from an incoming email, ie. looking for a serial number, which typically requires the use of a complex Regular Expression. • Email Rules – New email action ‘Execute Script’ for execution of server-side script for a given email. • Email Rules – New email action ‘Process with MPS connector’ to process an email and pass it through for processing via an MPS Connector. Managed Print Services • New Daily rate-based meter that takes contract in/out into account. • Fast background loading of Consumables pane. Miscellaneous • Schedule – View Saturday/Sunday as separate columns. • Debtors List – Filter by Account Manager. • Invoicing – Additional function keys to speed up taking payments. Performance • Jim2 Client now uses much less memory, and is faster at reloading lookups. • Auto Credit hold is now server side and no longer delays logins. Jim2 Server • Jim2 Server is now much faster at backups where native SQL compression is available (e.g. non–Express versions). Security Settings • New security settings including View History, User Groups, and more. Options • New Regional Settings option nominate what you call ABN, Suburb, State, Postcode, GST specific to the region with which the company operates, and allows to nominate the report date format. • New accounts option to nominate GST country, selecting from Australia, New Zealand and South Africa. • Invoice multiple branches. • Base stock location on From# or Ship#. Welcome to all of our new Jim2® users! These release notes provide insight into the changes that are introduced during version upgrades, and how you can take advantage of them at your site. With easy-to-follow screen shots, examine each one carefully to see how your business will benefit most from the new version of Jim2 Business Engine. Jim2® Business Engine version 4.2 | Release Notes | Page 2 Getting Started in Jim2 v4.2 Things to know prior to upgrading Typically, Jim2 v4.2 will simply install and run, however, there are a few things to be aware of prior to running the upgrade. It’s important to note that support of versions prior to Jim2 v4.1 has now ceased. If you are currently running any v3.X build, please contact Happen Business to obtain instructions before upgrading. All Jim2.Cloud users will automatically receive notification via email that we will complete your upgrade to this version. To all on premises customers, we strongly recommend all users upgrade to the current version of Jim2. Anti–Virus Exclusions It is recommended that the primary Jim2 executables are excluded from real time scanning, both at the Desktop and Server level. Where possible, the Happen Business Program file folders should be completely excluded. Server Folders (include sub folders) C:\Program Files\Happen Business\ C:\Program Files(X86)\Happen Business\ Desktop Folders (include sub folders) C:\Users\frank.lampard\AppData\Local\Happen Business\LocalJim2\ Terminal Server Folders (include sub folders) C:\Program Files (x86)\Common Files\Happen Business\JimClient\ Server Files (Trusted Applications) Jim2Server.exe Jes.exe JimReportServer.exe Jim2.exe Jim2Client.exe Desktop Files (Trusted Applications) Jim2.exe Jim2Client.exe Terminal Server Files (Trusted Applications) Jim2.exe Jim2Client.exe *We also recommend server exclusions for SQL files as per Microsoft recommendations –https://support.microsoft.com/en–us/kb/309422 Jim2 Server Prerequisites Jim2 Server requires Microsoft .NET 4 Framework Version 4.6.2 or above, and Windows Installer 4.5 to be installed. The updater will check and confirm that they are installed, or will prompt you to install them. Requirements: • Microsoft .NET Framework 4.6.2 must be installed (the installer will fail to complete on Server 2008 R2 and SBS2011 if not running the latest .NET). • Windows Installer 4.5 must be installed. • Windows Server 2012, or above with .NET 4.6.2, or above. • SQL Server 2012 or later Microsoft SQL (Server SQL Server 2017 recommended). • Jim2 now also supports SQL 2017. • SQL Server 2005 and 2008 and 2008 R2 are no longer supported. Jim2 Client Prerequisites Some new functionality requires the Microsoft .NET 4 Framework to be installed on computers running the Jim2 Client application. Jim2 will still run, however, some areas of Jim2, such as Email and the Dashboard, will not function. Requirements: • Microsoft .NET Framework 4.6.2 must be installed. • Windows 8, 8.1 or 10 (Windows 10 Recommended). Note: Windows 7 and prior are no longer officially supported. Jim2 eBusiness Framework (JEF) Prerequisites (since v3.3) Jim2 eBusiness Framework (JEF) requires Microsoft .NET 4 Framework and Windows Installer 4.5 to be installed. Requirements • Microsoft .NET v4 Framework must be installed. • Windows Installer 4.5 must be installed. Jim2® Business Engine version 4.2 | Release Notes | Page 3 Features and Enhancements – All Editions User Groups User Groups allow tagging a User CardFile to a specific User Group Category, and one or more User Group Tags. This allows Items to be allocated to User Groups, rather than individual users, and is also used within our new Security functionality to ease setup and increase visibility of user security. Importantly, User Groups are not tiered, or based on a user’s Security Group. For example, a user can be in a User Group of Service, but be in Security Group of Service Level 1, or Service Manager. Users can belong to one User Group Category, and one or more User Group Tags. User Group Categories – Examples • Sales • Service • Accounts • Warehouse User Group Tags – Examples • Level One Technician • Level Two Technician • Certificate A • Certificate B Creating and Updating User Groups You can create User Groups via Tools > Groups > User Groups. Click Tags or Category, then right click on (root) and select Add Group to add a new group.
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