(Public Pack)Agenda Document for Weymouth & Portland Borough
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Public Document Pack MANAGEMENT COMMITTEE Members of the Management Committee are invited to attend this meeting at Weymouth and Portland Borough Council Offices, Commercial Road, Weymouth, Dorset, DT4 8NG to consider the items listed on the following page. Stuart Caundle Head of Paid Service Date: Tuesday, 11 December 2018 Time: 9.30 am Venue: Council Chamber Members of Committee: J Cant (Chair), R Kosior (Vice-Chair), M Byatt, C Huckle, R Nickinson, R Nowak, J Orrell, A Reed, G Taylor and K Wheller USEFUL INFORMATION For more information about this agenda please telephone Kate Critchel 01305 252234 email [email protected]. This agenda and reports are also available on the Council’s website at www.dorsetforyou.com/committees/ Weymouth and Portland Borough Council. Mod.gov public app now available – Download the free public app now for your iPad, Android and Windows 8.1/10 tablet from your app store. Search for Mod.gov to access agendas/ minutes and select Dorset Councils Partnership. Members of the public are welcome to attend this meeting with the exception of any items listed in the exempt part of this agenda. Please note that if you attend a committee meeting and make oral representations to the committee your name, together with a summary of your comments will be recorded in the minutes of the meeting. The minutes, which are the formal record of the meeting, will be available to view in electronic and paper format, as a matter of public record, for a minimum of 6 years following the date of the meeting Disabled access is available for all of the council’s committee rooms. Hearing loop facilities are available. Please speak to a Democratic Services Officer for assistance in using this facility. Recording, photographing and using social media at meetings The council is committed to being open and transparent in the way it carries out its business whenever possible. Anyone can film, audio-record, take photographs, and use social media such as tweeting and blogging to report the meeting when it is open to the public, so long as they conform to the Council’s protocol, a copy of which can be obtained from the Democratic Services Team. A G E N D A Page No. 1 APOLOGIES To receive apologies for absence. 2 MINUTES To confirm the minutes of the meeting held on 19 November 2018. 3 CODE OF CONDUCT Members are required to comply with the requirements of the Localism Act 2011 and the Council’s Code of Conduct regarding disclosable pecuniary and other interests. Check if there is an item of business on this agenda in which the member or other relevant person has a disclosable pecuniary or the disclosable interest. Check that the interest has been notified to the Monitoring Officer (in writing) and entred in the Register (if not this must be done within 28 days). Disclose the interest at the meeting (in accordance with the Council’s Code of Conduct) and in the absence of dispensation to speck and/or vote, withdraw from any consideration of the item where appropriate. If the interest is non-pecuniary you may be able to stay in the room, take part and vote. 4 PUBLIC PARTICIPATION 30 minutes will be set aside to allow members of the public to ask questions relating to the work of the Council. 3 minutes will be allowed per speaker. The order of speakers is at the discretion of the Chair and is normally taken in the order of agenda items, questions must relate to a report which is on the agenda for consideration. Notice is not required if you wish to speak at the meeting but if you require an answer to a question it is asdvisable to submit this in advance by contacting a member of the Democratic Services team or alternatively, by emailing [email protected]. 5 QUESTIONS BY COUNCILLORS To receive questions from Councillors in accordance with procedure rule 12. 6 DORSET STATEMENT OF COMMON GROUND ON STRATEGIC 5 - 38 PLANNING MATTER To consider a report of the Corporate Manager, Planning (Community & Policy Development) 7 MELCOMBE REGIS: SELECTIVE LICENSING OF PRIVATE 39 - 124 RENTED SECTOR PROPERTY To consider a report of the Housing Improvement Manager. 8 DETAILED BRIEF FOR PUBLIC ART PROJECT IN WEYMOUTH 125 - 146 To consider a report of the Leisure Commissioning Manager 9 ST ALBANS STREET TRAFFIC REGULATION ORDER (TRO) 147 - 148 To consider a report of the Head of Economy, Leisure and Tourism. 10 SUPPORT TO PEOPLE VULNERABLE THROUGH SUBSTANCE 149 - 164 ABUSE To consider a report on a scrutiny request submitted to Scrutiny & Performance Committee. 11 OUTSIDE BODY APPOINTMENT: WEYMOUTH PAVILION CIC 165 - 168 BOARD MEETING To consider a report of the Councillor Development and Support Officer. 12 MANAGEMENT COMMITTEE ACTION PLAN 169 - 184 To consider the Management Committee Action Plan 13 URGENT BUSINESS To consider any items of business which the Chair has had prior notification and considers to be urgent pursuant to section 100B (4) )b) of the Local Government Act 1972. The reason for the urgency shall be specified in the minutes. 14 4 MONTH FORWARD PLAN 185 - 190 To consider the 4 monthly Forward Plan. 15 EXEMPT BUSINESS To move the exclusion of the press and the public for the following item in view of the likely disclosure of exempt information within the meaning of paragraph 3 of schedule 12A to the Local Government Act 1972 (as amended) 16 NORTH QUAY UPDATE 191 - 212 To consider a report of the Head of Assets & Infrastructure. Agenda Item 6 Management Committee 11 December 2018 Dorset Statement of Common Ground on Strategic Planning Matters For Decision Briefholder Cllr Ray Nowak – Environment and Sustainability Senior Leadership Team Contact: S Hill, Strategic Director Report Author: H Jordan, Corporate Manager, Planning (Community & Policy Development) Statutory Authority Localism Act 2011 Purpose of Report 1 To approve the Statement of Common Ground as part of the supporting documentation for local plans across Dorset Recommendations 2 That the draft Statement of Common Ground, attached as Appendix 1, be approved Reason for Decision 3 To ensure that the requirement for a Statement of Common Ground to be prepared in association with the development of local plans is met. Background and Reason Decision Needed 4 The Localism Act 2011 includes the Duty to Cooperate between local planning authorities and other organisations in preparing local plans. The new National Planning Policy Framework 2018 and its associated Planning Practice Guidance introduced a new requirement for a Statement of Common Ground to be prepared. Page 5 5 A Statement of Common Ground is a written record of progress made on planning for strategic matters across local authority boundaries. It is intended to record where effective cooperation is or is not taking place, demonstrate that plans are deliverable, and provide evidence that the duty to cooperate has been fulfilled. 6 Statements should be jointly produced by those authorities which have agreed to collaborate with each other to address strategic matters across local authority boundaries. 7 In Dorset there is a Strategic Planning Forum comprising member representatives of all the local planning authorities, together with representatives of the Local Enterprise Partnership and Local Nature Partnership. This group meets regularly to discuss strategic planning matters on which the authorities need to work jointly. 8 The Forum agreed a ‘Summary of Cross-Boundary Planning Issues in Dorset’ paper in 2015 and this was taken through all of the individual councils at the time for approval. The Forum agreed at its meeting in June this year that a single Statement of Common Ground would be prepared across the Dorset area, based on this earlier paper. The draft Statement of Common Ground was prepared by officers of the Dorset councils working together, and was discussed by the Strategic Planning Forum at its meeting in September 2018, where members agreed that the document would be brought to the individual councils for approval. 9 The Statement of Common Ground needs to be in place at the time of each local plan examination, and the first agreed Statement therefore needs to be in place in time for the submission of the Purbeck local plan review in February/March 2019. The draft Statement has already been published with the other supporting documents during the publication of the draft Purbeck local plan in October 2018. 10 The draft Statement will need to be reviewed regularly. In particular, it will be reviewed when any significant changes to local housing requirements are made, as this will affect the extent to which cooperation will be necessary to meet housing needs across the area. It will also need to be reviewed soon after its first publication in order to reflect the new council areas. Implications Corporate Plan The Statement is required as part of the process of local plan preparation, which relates to the corporate plan priorities of helping to stimulate economic growth, increasing the number of new homes built, and safeguarding the natural and built environment. Financial There are no financial implications arising from the approval of the Statement. Page 6 Equalities There are not considered to be any equalities implications from the approval of the Statement. Equality impact assessments will be undertaken on the local plans. Environmental Cooperation between the local planning authorities will include work on environmental matters such as the protection of the internationally important heathlands in Dorset. Environmental designations will be taken into account in considering the appropriate distribution of development. Economic Development Cooperation between the local planning authorities will include work on the identification of the appropriate locations for new housing and employment development to support economic growth.