COMMITTEE MEETING - 7:00 pm AGENDA for the Council Meeting to be held on Monday, September 8, 2008 in the Council Chambers of the Municipal Office, 1 Mackenzie Boulevard, Mackenzie, BC. CALLED TO ORDER 7:30 PM A Council resolution is required under Section 92 of the Community Charter that a Special Closed meeting will be deferred until after the regular meeting and will be closed to the public. The basis of the Special Closed Meeting relates to Section 90(1)(k) negotiations and related discussions respecting the proposed provision of a municipal service that are a their preliminary stages. Page 1. ADOPTION OF MINUTES 6-10 a) Regular Meeting - July 28, 2008. 11 b) Special Council Meeting - August 12, 2008 12 c) Public Hearing - September 2, 2008 13-14 d) Special Meeting - September 2, 2008 2. INTRODUCTION OF LATE ITEMS 3. ADOPTION OF AGENDA 4. PETITIONS AND DELEGATIONS 15-16 a) Mackenzie Alpine Riders Brian Mark, Mackenzie Alpine Riders, and other Club representatives, will attend Council to discuss improvements to the Club facilities. b) Herb and Isabel Lopez will attend the meeting to discuss the Job Opportunities Program. c) Bill Balliet will attend the meeting to discuss the Job Opportunities Program. d) Harjinder Sandhu will attend the meeting to discuss the Job Opportunities Program. Page 1 of 98 Regular Meeting September 8, 2008 Page 5. CORRESPONDENCE 17-19 For Action: a) Invitation to participate in the 3rd Annual Pat Bell Invitational Golf Tournament to be held September 27, 2008. 20-21 b) Invitation from the Ministry of Children and Family Development to attend the Foster Parent Appreciation luncheon to be held October 6, 2008 in Mackenzie. 22 c) Northwest Corridor Development Corporation membership fees in the amount of $1,575.00. 23 d) Invitation from the Terry Fox Run to participate in the annual Terry Fox Run on Sunday, September 14, 2008. 24-25 e) Preliminary agenda for the Northern BC Tourism Association Annual General Meeting. 26 f) Membership fees for the Northwest Corridor Development Corporation in the amount of $1,500 plus GST. For Council's Information g) Central Interior Logging Association's FactsFax with news from around the industry. h) Letter of appreciation from the Royal Canadian Legion for waiving of utility fees. i) Letter of appreciation from the Office of the Premier for Council's decision to sign the BC Climate Action Charter. j) Highlights of the July 16-18, 2008 executive meeting of the Union of BC Municipalities. k) Mackenzie Arts Council's August 2008 Children's Summer arts & crafts program. l) Mayor Killam's notes on the Peace River/Williston Reservoir Advisory Committee meeting held July 21, 2008. m) Pat Bell's TopTen. n) Pat Bell's MLA Update for Summer 2008. Page 2 of 98 Regular Meeting September 8, 2008 Page 5. CORRESPONDENCE o) BC Treaty Commission Update for July 2008. p) Mining Works for Canada, Summer 2008 q) Media release from the Regional District of Fraser-Fort George regarding the Regional Solid Waste Management Plan. r) Update on McLeod Lake's sixth annual canoe race. s) Frontline Security, Summer 2008 t) News Release - Government Assists Mackenzie Forest Workers u) North Central Municipal Association - Issues in Focus v) Community Messages - Emergency Social Services Association of British Columbia w) Facts Fax - August 25, 2008 x) News Release - Mt. Milligan Environmental Assessment Application Accepted for Government and Public Review 6. ADMINISTRATION REPORTS 27 a) Taxes Collected Report: L Chuddy, Deputy Director of Finance, dated August 20, 2008 RECOMMENDATION: THAT Council receives this report for information. 28-30 b) Job Opportunities Program Update Report: Administration, dated August 20, 2008 RECOMMENDATION: THAT Council receives this report for information. 31-36 c) TransAlta Energy - Crown Land Application Report: Administration, dated August 6, 2008 RECOMMENDATION: Page 3 of 98 Regular Meeting September 8, 2008 Page 6. ADMINISTRATION REPORTS That the Integrated Land Management Bureau be requested to include the District of Mackenzie in the consultation phase should the investigative permits progress to the Environment Assessment phase. 37-38 d) Temporary Commercial Use Permit - Instructional Institution - 5145 Old Airport Road Report: Administration RECOMMENDATION: THAT, should Council wish to proceed with the request for a temporary commercial use permit in order to allow for the College of New Caledonia to operate a trades training program at 5145 Old Airport Road, establish the time and date of the public hearing for Monday, September 29, 2008 at 7:00 pm; AND THAT Council consider a resolution to grant a temporary commercial permit for two years, with the option to renew for a further two year term, at their September 29, 2008 regular meeting. 39-42 e) Request from Mackenzie Figure Skating Club for Earlier Ice Start Up Report: Administration, dated September 4, 2008 RECOMMENDATION: THAT Council receive this report for information. 43-44 f) Community Wildfire Protection Program - Prescriptions Report: Administration, dated September 5, 2008 RECOMMENDATION: THAT Council receive this report for information. 45-60 g) Airport Lease - Trench Aviation Fuels Report: Administration, dated September 5, 2008 RECOMMENDATION: THAT Council approve the airport lease agreement with Trench Aviation Fuels. 7. COUNCIL REPORTS Page 4 of 98 Regular Meeting September 8, 2008 Page a) Council Representatives b) Mayor’s Report 8. UNFINISHED BUSINESS 9. NEW BUSINESS 10. BYLAWS 61-66 a) THAT Bylaw No.1204 cited as "Fireworks Control Bylaw No.1204, 2008" be adopted. 67-82 b) THAT Bylaw No.1223 cited as "Fire Protection Services Bylaw No.1223, 2008" be adopted. 83-93 c) THAT Bylaw No.1224 cited as "Municipal Ticket Information Bylaw No.1224, 2008" be adopted. 94 d) THAT Bylaw No.1225 cited as "District of Mackenzie Delegation Amendment Bylaw No.1225, 2008" be adopted. 95 e) THAT Bylaw No.1226 cited as "Tax Exemption Bylaw No.1226, 2008" be given first three readings. 96 f) THAT Bylaw No.1227 cited as "Tax Exemption Bylaw No.1227,2008" be given first three readings. 97-98 g) THAT Bylaw No.1228 cited as Tax Exemption Bylaw No.1228, 2008" be given first three readings. 11. NOTICE OF MOTION 12. COMING EVENTS 13. INQUIRIES 14. ADJOURNMENT Page 5 of 98 PffiãORTO A$GpTÍeF_å DISTRICT OF MACI{ENZIE July 28, 2008 PRESENT: Mayor Stephanie Killam MINUTES of a Regular Meeting of Councillor J. Atkinson the Council of the District of Councillor T. Jacques Mackenzie held in the Council Councillor J. Wiens Chambers of the Municipal Office. CAO/ Director of Corporate Administration W. Waycheshen Director of Leisure Services G, Petersen Director of Public Works D. Primus Tourism Marketing Coordinator K. Borne Economic Development Officer C. Seguin Executive Assistant/ Deputy Clerk J. Vander Maaten CALLED TO ORDER: 7:30 pm 26253. MOVED by Councillor Wiens Defer Closed Meeting THAT the Special Closed meeting be deferred untii after the regular meetng; AND THAT the basis of the Closed Meeting, which is closed to the public, is pursuant to Section 90(1)(k) negotiations and related discussions respecting the proposed provision of a municipal service. CARRIED 1. ADOPTION OF MINUTES (a) The minutes of the Committee of the Whole Meeting held July 14,2008 were adopted as circulated. (b) The minutes of the Regular Meeting held July 14,2OO8 were adopted as circulated. 2. INTRODUCTION OF'LATE ITEMS 26254. MOVED by Councillor Jacques Introduction of Late THAT the following items be added to the agenda: Items "5. CORRESPONDENCE For Consideration: cXÐ Invitation to the Peace River Municipalities Association Meeting to be held September 3, 2008 in Tumbler Ridge, BC. 6. ADMINISTRATION REPORTS G) Special Occasion Liquor Licence - Morfee Mountain Music Fest Report:Administration, dated July 28, 2OO8 RECOMMENDATION: THAT Council authorize a Special Occasion - Liquor Licence, subject to the provisions set out in the July 28, 2008 letter to Shawna Pa¡ker from the Mackenzie Detachment of the RCMP, for the following times: Thursday, August 21 5:00 pm to 11:30 Pm Friday, August 22 2:00 pm to 11:30 Pm Saturday, August 23 12:00 noon to 12:00 pm CARRIED Page 6 of 98 Regular Meeting - July 28, 2008. July 28, 2008 3. ADOPTIONOFAGENDA 26255. MOVED by Councillor Wiens Adoption ofAgenda THAT the agenda be adopted as ciriulated. CARRIED 4. PETITIONS AND DELEGATIONS Nil 5. CORRESPONDENCE 26256. MOVED by Councillor Jacques Receipt of THAT the correspondence listed as 5.(a) to (o) on the agenda Correspondence be receìved. CARRIED 26257. MOVED by Councillor Wiens Chamber of Commerce THAT the Mackenzie Chamber of Commerce be given - Tree Crusher Logo permission to use the tree crusher logo on T-shirts. CARRIED 26258. MOVED by Councillor Jacques COFI Dinner THAT the Mavor be authorized to attend the Council of Forest Industries Community Dinner in Prince George on September lB,2008. CARRItrD 26259. MOVED by Counciilor Jacques UNBC Application THAT a letter of support be provided to the University of Northern BC for their membership application to Canada West Universities Athletic Association. CARRIED 26260. MOVED by Councillor Jacques PRMA Invitation THAT the invitation from the Peace River Municipal Association to attend their September 3, 2008 meeting in Tumbler Ridge be received for information. CARRIED 6. ADMINISTRATION REPORTS 26261. MOVED by Councillor Atkinson 2009 Inflationary THAT the report from Administration, dated July i4, 2008 Adjustment to Grants regarding grants to organizations be received; for Organizations AND THAT Council not provide an inflationary adjustment to the 2009 grants to organizations. CARRIED 26262. MOVED by Councillor Wiens 2008 Community THAT the report from Administration, dated July 22,2OO8 Survey regarding the 2008 community survey be received for info¡mation. CARRIED 26263, MOVED try Councillor Jacques Job Opportunities THAT the report from Administration, dated Jltly 24,20O8 Projects Update regarding the Job Opportunities program update be received for information.