Council Agenda

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Council Agenda TOWN OF GRIMSBY Council Agenda Monday, September 16, 2019 6:30 p.m. Town Hall Council Chambers 160 Livingston Avenue Page 1. Call to Order 2. Disclosure of Interest 3. Adoption of Previous Council Minutes 5 - 18 a) Council, August 26, 2019 Special Council, August 28, 2019 Special Council, September 4, 2019 4. Delegations 19 - 58 a) Megan McGlashan, Senior Research Associate from Environics • Governance Survey 59 - 62 b) Maureen Shantz, Board Member of the Alzheimer Society Niagara Region • 24th Annual Coffee Break campaign 63 - 70 c) Janet Handy, Kristen French Child Advocacy Centre Niagara • New programming 71 - 98 d) Alexandria Tikky and Alexander Morrison, Planners with Niagara Region Planning and Developing Services • Regional Official Plan Amendment No. 13 (ROPA 13) 99 - 106 e) Carolyn Ryall, Director of Niagara Regional Transportation Services Division • 5 year forecast Page 1 of 136 Council Agenda September 16, 2019 Page 5. Reports 107 - 111 a) DRS 19-43 Peach King Centre Facility Expansion 112 - 113 b) ITSI 19-03 Microsoft Licensing Agreement 6. Updates a) A. Boncori, Acting Director of Building & By-law • New Site Alteration (verbal update) 7. Approval of Committee Minutes 114 - 118 a) Planning & Development, September 10, 2019 119 - 121 b) Public Works, September 11, 2019 8. Notice of Motion 122 a) Requested by Councillor Ritchie • Grimsby Economic Development Advisory Committee reporting 9. Correspondence 123 - 124 a) CN Corporate Services • Request to declare Rail Safety Week September 23 to 29, 2019 125 - 126 b) City of St. Catharines • Vacant Home Tax 127 - 128 c) Niagara Peninsula Conservation Authority • Mandate of Conservation Authorities Page 2 of 136 Council Agenda September 16, 2019 Page 10. By-laws 129 a) 19-81 To authorize an Agreement between the Corporation of the Town of Grimsby and Upper Canada Consultants for the Engineering Component and Soil-Mat Engineers & Consultants Ltd. for the Geotechnical Component of the Subsurface Utility Investigation Services for the 2022 Downtown Watermain Rehabilitation Project 130 b) 19-82 To authorize an Agreement between the Corporation of the Town of Grimsby and Sacco Construction Ltd. for the 2019 Sidewalk Construction and Spot Repairs (Contract PWC19-02-32005) 131 c) 19-83 To authorize an Agreement between the Corporation of the Town of Grimsby and Ontario Concrete Raising Ltd. for the 2019 Concrete Sidewalk Mudjack-Lifting Contract 132 d) 19-84 To authorize an Agreement between the Corporation of the Town of Grimsby and Ellis Engineering Inc. for the Bridge, Culvert and Retaining Wall Structure Inspections Contract 133 e) 19-85 To authorize an Agreement between the Corporation of the Town of Grimsby and Upper Canada Consultants for the Engineering Consulting Services for the 2020 Capital Watermain Rehabilitation Project 134 f) 19-86 To authorize an Agreement between the Corporation of the Town of Grimsby and Rankin Construction Inc. for the Woolverton Road Retaining Wall Construction Contract 135 - 136 g) 19-87 To stop up and close a portion of the Road Allowance between Concessions 1 and 2, Lot 17, in the former Township of North Grimsby, in the Town of Grimsby, Regional Municipality of Niagara, designated as Part 2 on Reference Plan 30R-15374 11. New Business Page 3 of 136 Council Agenda September 16, 2019 Page 12. Next Meeting a) The next Council meeting is scheduled for Monday, October 7, 2019 at 7:00 p.m. in the Town Hall Council Chambers, 160 Livingston Avenue, Grimsby. 13. Closed Session a) Closed Session under Section 239(2)(f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose - and Section 239(2)(b) personal matters about an identifiable individual including municipal or local board employees and Section 239(2)(e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; • Conveyance of unopened road allowance • Appointment of GEDAC members • 153 Mud Street, Grimsby b) Closed Session Council meeting minutes August 26, 2019 August 28, 2019 September 4, 2019 Closed Session Planning & Development meeting minutes September 11, 2019 14. By-laws a) 19-88 To confirm the proceedings of the Council meeting of September 16, 2019 15. Adjournment If you require any accommodations for a disability in order to attend or participate in meetings or events, please contact the Accessibility Advisory Administrator at 905 309-2015 or [email protected] Page 4 of 136 Agenda item a) The Corporation of the Town of Grimsby Council Meeting Minutes Town Hall Council Chambers 160 Livingston Avenue August 26, 2019 Present: Mayor J.A. Jordan Councillor D. Bothwell Councillor J. Dunstall Councillor R. Freake Councillor D. Kadwell Councillor K. Ritchie Councillor D. Sharpe Councillor R. Vaine Councillor L. Vardy Regional Councillor W. Fertich Acting Town Clerk, S. Kim Also Assistant Director of Finance & Deputy Treasurer, S. Bovan (part Attending: time) 1. Call to Order a) The Mayor called the meeting to order at 6:33 p.m. 2. Disclosure of Interest a) There were no disclosures of interest. 3. Adoption of Previous Council Minutes a) Council, July 15, 2019 Special Council, July 15, 2019 Special Council, July 29, 2019 Special Council, August 12, 2019 Special Council, August 22, 2019 C-19-273 Moved by Councillor Dunstall; Seconded by Councillor Bothwell; Resolved that the following Council Minutes are approved: • Regular Meeting of July 15 • Special Meeting of July 15 Page 5 of 136 Page 2 of 8 Agenda item a) Council August 26, 2019 • Special Meeting of July 29 • Special Meeting of August 12 • Special Meeting of August 22 CARRIED 4. Delegations a) Grimsby Power Inc. President & CEO Remy Fernandes and Board Chair Phil Besseling • Update CEO Remy Fernandes provided a presentation on the 2018 operational status of GPI’s current state. He stated that electricity bills are made of 4 components and GPI controls and retains the delivery charge only which is approximately 25% of the total bill. Since 2016 residential customers have seen a raise of $2.35 to maintain utilities. He further stated the priorities of 2019 and future projects driven by customer feedback. Board Chair Phil Besseling also highlighted several points including its mission as board to proactively guide GPI to strong financial status. The Board and management are concerned that borrowing capacity is at its limit and that their priority is to establish a priority strategic plan. C-19-274 Moved by Councillor Dunstall; Seconded by Councillor Bothwell; Resolved that update from Grimsby Power Inc. be received. CARRIED b) Boulevard Strategy Group, Erin O'Hoski, Principal / Lead Consultant • Council Strategic Priority Lead Consultant Erin O’Hoski provided a presentation regarding Council Strategic Priority Setting. She outlined the work plan overview, which comprises of 6 phases. She will work to see what is important to Council and engage 3 groups: first Council through individual and collective input; Senior Management Team; and finally get ideas from staff. Information will be used to see where there is consensus and where Council wants to go. C-19-275 Moved by Councillor Freake; Seconded by Councillor Dunstall; Resolved that the Council Strategic Priority Presentation from Boulevard Strategy Group be received. CARRIED Page 6 of 136 Page 3 of 8 Agenda item a) Council August 26, 2019 5. Approval of Committee Minutes a) Planning & Development, August 13, 2019 C-19-276 Moved by Councillor Freake; Seconded by Councillor Vardy; Resolved that the Planning & Development Committee meeting minutes of August 13, 2019 be received and that the recommendations contained therein be approved. CARRIED b) Public Works, August 14, 2019 C-19-277 Moved by Councillor Bothwell; Seconded by Councillor Dunstall; Resolved that the Public Works Committee meeting minutes of August 14, 2019 be received and that the recommendations contained therein be approved. CARRIED 6. Reports a) DPW19-35 Release of Part of Town Storm Drainage Easement being Part 1 on Plan 30R-3515 to the Owner of 27 Bal Harbour Drive C-19-278 Moved by Councillor Freake; Seconded by Councillor Bothwell; Resolved that Report DPW19-35 dated August 21,2019 regarding the 'Release of Part of Town Storm Drainage Easement being Part 1 on Plan 30R-3515 to the owner of 27 Bal Harbour Drive' be received and the transfer of easement ownership to the owner of 27 Bal Harbour Drive be approved and, further that the Mayor and Town Clerk be authorized to execute a By-law, the Transfer Agreement and any necessary documents. CARRIED 7. Resolutions a) Grimsby Museum Fundraiser • moved by Councillor Dave Sharpe C-19-279 Moved by Councillor Sharpe; Seconded by Councillor Vaine; Resolved that a dinner table is purchased for Council to support the Grimsby Museum Fundraiser on November 2, 2019 and that the funds will be allocated from the Dividend Reserve. WITHDRAWN Page 7 of 136 Page 4 of 8 Agenda item a) Council August 26, 2019 b) Whistleblowing Policy • moved by Councillor Bothwell Town of Fort Erie • Whistleblowing Policy City of Thorold • Whistleblowing Policy C-19-280 Moved by Councillor Bothwell; Seconded by Councillor Freake; Whereas the Town of Grimsby has policies in place to ensure that it is accountable to the public for its actions and that its actions are transparent to the public, Whereas whistleblowing by employees in local governments can bring critical knowledge about misconduct and failed policy outcomes and priorities to the attention of politicians and/or the
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