Permanent Residence for a Temporarily Employed Foreign Faculty Member

Human Resources – Compliance & Immigration Services

PERMANENT RESIDENCY PACKET

FOR TEACHING FACULTY, AN INTERNATIONALLY RECOGNIZED TENURED OR TENURE-TRACK TEACHER, OR AN INTERNATIONALLY RECOGNIZED RESEARCHER IN A PERMANENT POSITION1

THIS PACKET CONTAINS THE FOLLOWING FORMS:

o Department request for Permanent Residency Filing o HR-CIS Service Fee Sheet o Department Questionnaire o Employee Information o Employee Checklist

The Department is responsible for completing all “Department” forms and providing the required supporting documents. The Employee is responsible for completing all “Employee” forms and providing the relevant supporting documents. Answer all questions, even if the answer is “N/A or None”.

Only HR-CIS has the authority to sign U.S. Permanent Residency immigration documents on behalf of the University. Any requests by outside counsel for department signatures on immigration forms should be immediately forwarded to HR-CIS.

Please note that an individual should maintain their non-immigrant H1b visa until the individual obtains Permanent Residency.

The entire Permanent Residency packet must be completed and signed by the Dean’s Office and forwarded to HR-CIS. If you have any questions about the forms or the checklists, please contact:

Compliance & Immigration Services 914 Emmet Street – Michie South P.O. Box 400127 Ph: 434-243-2031 Email: [email protected]

Glossary of Abbreviation:

DHS: Department of Homeland Security USCIS: United States Citizenship & Immigration Services (a bureau of DHS) HR-CIS: Compliance & Immigration Services (a division of UVA Human Resources)

1 Post-Doctoral Fellowships and Research Associate positions are not considered permanent and are not eligible for sponsorship by the University.

DEPARTMENT REQUEST FOR PERMANENT RESIDENT FILING

Name of department/school: ______

Name of employee: ______

DEPARTMENT CERTIFICATION

The department/school certifies the following:

1. The department/school and the Foreign National (Employee) are not undertaking this filing solely to obtain permanent residence for a temporarily employed foreign faculty member. Rather, the department/school and the Foreign National intend that the faculty member will remain indefinitely employed with the University of Virginia.

2. The department/school and the Foreign National (Employee) will work closely with Compliance & Immigration Services to assemble all the required documentation necessary for successful conclusion of the permanent residence process.

3. The department/school will pay all HR-CIS processing fees and a clear, mutual agreement has been reached between the Department/school and Foreign National as to the payment of USCIS filing fees.

Supervisor: ______Printed Name Signature Date

AUTHORIZATION OF THE DEPARTMENT

I HEREBY AUTHORIZE AND FULLY SUPPORT THE APPLICATION FOR PERMANENT RESIDENCE ON BEHALF OF ______.

Department contact: ______Printed Name Signature Date

HR-CIS SERVICE FEE SHEET – PERMANENT RESIDENCE

Only put on the fees that will be charged to the PTAEO. No personal checks accepted 2

Employee Name: ______

Department Name: ______

Dept. Contact Name/Number: ______

Dept. P.O. Box: ______

Type of Filing: ______

HR-CIS Processing Fee (I-140/PERM) $___$2,750.00______HR-CIS Expedited Service Fee: $____$800 (Optional) ______

USCIS I-140 Fee: $____$2,110.00______

TOTAL FEES DUE: $______

PTARO TO BE CHARGED: ______

Supervisor Name, Signature & Date: ______

Chair Name, Signature & Date: ______

FILING FEE STRUCTURES

EMPLOYMENT BASED PERMANENT RESIDENCE FILING FEES

SERVICE USCIS/DOL FILING FEE(S) HR-CIS PROCESSING FEE

PERM N/A $2,750.00 I-140 $2,110 N/A

TOTAL FEES FOR PERM: $2,750 + $2,110 = $4,860.00 *Please add $800.00 HRCIS expedited fee for urgent cases*

DEPARTMENT QUESTIONNAIRE

Contact name, number & Email

Employee name

Job title (employee)

Academic degree required for position

Brief, non-technical description of duties

Work site address & P.O. Box number

Annual Salary or Hourly Wage rate

Was employee provided a written offer of employment? If “Yes”, on what date was the offer letter written

Is this a teaching position

EMPLOYEE INFORMATION – PERMANENT RESIDENCE

Name Home address & Phone number All other names used Email address Date of birth Country of birth

Country of citizenship City/province of birth Social security number ‘A’ number (if any) Passport number Passport issue number Passport Expiration date Date of Last Arrival in USA (mm/dd/yyyy) Current Visa status Foreign address

Exact dates of employment at each position (including current position) use mm/dd/yyyy format Are you currently in Removal Proceedings?

Employee Signature: ______

Date: ______

EMPLOYEE CHECKLIST Documents to attach

_____ Curriculum Vitae

_____ Passport ID page with dates of any extensions (color preferred & w/enlarged copy)

_____ Evidence of current status and any other status held (i.e. H-1B; H-4; O-1; I-20 for F-1 status; EAD (work authorization); DS-2019 for J-1 status; J-1 Waiver of 212E (home residency requirement issued by DOS and USCIS)); other USCIS notifications (i.e. approved/denied green card petitions) _____ I-94 (front/back, color preferred & w/enlarged copy)

_____ VISA (front/back, color preferred & w/enlarged copy)

_____ Country/National identification card (front/back, color preferred & w/enlarged copy) – if available

_____ Degree/Equivalency