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Budget Book Tabs 2010.Qxd Adopted 2010 Annual Budget City of Provo, Utah For the Fiscal Year Ended June 30, 2010 Prepared by Provo City Finance Department Budget Message 2010 1 May 5, 2009 Honorable Members of the Provo Municipal Council 351 West Center Street Provo, Utah 84601 RE: Proposed Budget for Fiscal 2010 Ladies and Gentlemen of the Council: I am pleased to submit our proposed budget for the City of Provo, Utah for the fiscal year beginning July 1, 2009 and ending June 30, 2010. The City of Provo has faced an extremely challenging financial year due to the unpredictability of the economy. Due to a downturn in the economy in October 2008 revenue estimates were revised for the current fiscal year which resulted in making reductions to all department budgets in the City. As the year has progressed the economy continued to decline which resulted in revising revenue projections again and reducing department budgets in March 2008 for the current fiscal year. The adopted budget for all departments of the City for fiscal 2009 was $149,570,782, budget reductions for October 2008 and March 2009 totaled $3,690,201 which resulted in a revised budget of $145,880,581. As preparation began for the Fiscal 2010 budget the impact of the continued slowing of the local and national economy was taken into careful consideration in estimating sales tax, community development and other fees. Sales tax being the number one revenue in the General fund has shown dramatic decreases, 19.35% for December 2008, 10.2% for the year as of the end of February 2009. February 2009 numbers locally were down 11.24% and 11.5% statewide. Residential building permits are down significantly, but still seeing commercial development (Zion’s Bank, APX Riverwoods, BYU Motion Studio, Hellaman Halls, and Action Target). Other economic factors such as: State unemployment rates at a 5-year high of 5.4% in March, national retail sales down 9.8% from the previous year in December 2008, decline in auto sales and home starts, and the continuous increase of bankruptcies and foreclosures. The economy is affecting all of us in the workplace and with our own individual finances. In an effort to assist employees with their personal finances the City will be making available resources to assist them in navigating their personal finances in these difficult economic times. The resources include on-line courses, literature, seminars, interactive web-sites on numerous applicable topics and access to counselors and financial professionals. Most of these resources are available through the City Employee Assistance Program or community programs for little or no cost. 2 The proposed budget for all funds is $139,601,494 which is down 6.7% from the adopted budget in the prior year. The proposed budget proposes no increases in taxes, user fees or rates and includes budget reductions of $2.7 million which resulted from reducing or eliminating travel, overtime, business meals, freezing positions, and many other operational areas. The operational reductions do not equate to program or service reductions. The budget contains no new funding in the General Capital Improvement Fund and reduced capital spending in other funds that are supported by restricted revenue sources and in situations where favorable bid climates makes sense for good use of taxpayer dollars. The proposed budget maintains a competitive benefit package to employees and assumes no layoffs, furloughs, maintaining sick leave buyout, longevity, same 401K contribution plan and continuing to participate in the Utah State Retirement System. Included in the budget are funds to work on downtown economic enhancement and branding of Provo. Similar to what many other entities are doing to meet revenue shortfalls the proposed budget does implement a one-year freeze on merit increases for employees with an anniversary date on July 1, 2009 and beyond, no career series advancements and does not include a COLA or market rate adjustments. The City is estimating a $950,000 increase in health/dental in Fiscal Year 2010. The employees and retirees will be asked to share in the cost of the health and dental increases beginning January 1, 2010. The bonus program will be suspended for Fiscal Year 2009 and 2010. The City is actively applying for stimulus monies that have been made available in the recent months. The budget includes funding of 96 sworn police officers and have we have applied for a Cops Rehiring Program to fund an additional four officers. The City has applied for one dispatcher and a training coordinator in the Police Department. These positions are both currently vacant. The City has also applied for a Local Youth Mentoring Initiative in conjunction with Provo School District, Division of Child and Family Services and Juvenile Justice Services targeting high risk youth with gang involvement. Energy Efficient Conservation Block Grant is currently under review as to the use of the monies and application to be submitted by June 25, 2009. A joint application with Utah Clean Cities has been submitted to fund the upgrade of three new sanitation trucks to be CNG fueled. The proposed budget includes transfers from unrestricted non- general fund to assist in balancing Fiscal Year 2010. The transfers will be funded by one-time operational reductions/savings. These savings were identified during the Fiscal Year 2009 budget as operational reductions, payroll and other benefit savings. 3 The Administration, Department Directors and Budget Staff have been committed to making the changes needed for the City to survive and continue to thrive during these difficult times. Sincerely yours, PROVO CITY MAYOR’S OFFICE Lewis K. Billings Mayor 4 Personnel Summaries 2010 5 This page is intentionally left blank. 6 PROVO CITY STAFFING SUMMARY (FULL-TIME EQUIVALENTS) BUDGETED BUDGETED ADOPTED DEPARTMENT DIVISION FY2008 FY2009 FY2010 GENERAL FUND MUNICIPAL COUNCIL 8.50 8.50 9.50 MAYORS OFFICE 8.33 8.50 8.00 HUMAN RESOURCES 11.00 10.00 10.00 FINANCE ADMINISTRATION 2.00 2.00 2.00 BUDGET 0.00 2.00 2.00 TREASURY/CASHIER 4.00 1.00 1.00 ACCOUNTING 3.75 3.75 3.75 CENTRAL PURCHASING 3.21 3.21 2.68 SUPPORT SERVICES 1.63 1.00 1.00 RECORDER 1.00 1.00 0.88 TOTAL 15.59 13.96 13.31 ATTORNEY'S OFFICE 11.92 12.92 12.10 COMMUNITY DEVELOPMENT ADMINISTRATION 7.17 6.67 6.29 PLANNING & ZONING 18.19 17.69 14.98 BUILDING INSPECTION 10.00 9.00 8.06 TOTAL 35.36 33.36 29.33 ECONOMIC DEVELOPMENT 6.16 7.00 4.00 INFORMATION SYSTEMS 13.41 14.36 13.56 7 PROVO CITY STAFFING SUMMARY (FULL-TIME EQUIVALENTS) BUDGETED BUDGETED ADOPTED DEPARTMENT DIVISION FY2008 FY2009 FY2010 FIRE ADMINISTRATION 5.00 5.00 5.00 FIRE SUPPRESSION 73.50 74.00 71.00 FIRE PREVENTION 1.00 1.00 1.00 TOTAL 79.50 80.00 77.00 POLICE ADMINISTRATION 2.00 2.00 2.00 PUBLIC SAFETY 19.46 21.64 22.91 PATROL 84.91 86.91 83.91 CRIMINAL INVESTIGATION 24.00 25.00 26.00 SUPPORT SERVICES 44.13 40.53 36.52 TOTAL 174.50 176.08 171.34 PUBLIC SERVICES STREETS MAINTENANCE 18.00 18.00 17.00 ENGINEERING ADMINISTRATION 3.30 3.30 2.30 GENERAL ENGINEERING 4.00 4.00 4.00 SURVEY 3.33 3.33 3.33 INSPECTION 2.00 2.00 1.00 TRAFFIC ENGINEERING 2.00 2.00 2.00 TOTAL 14.63 14.63 12.63 PARKS AND RECREATION ADMINISTRATION 5.46 5.46 7.08 PARKS MAINTENANCE 69.35 67.13 64.45 RECREATION 43.32 45.37 45.22 TOTAL 118.13 117.96 116.75 TOTAL GENERAL FUND PERSONNEL 515.03 515.27 494.52 8 PROVO CITY STAFFING SUMMARY (FULL-TIME EQUIVALENTS) BUDGETED BUDGETED ADOPTED DEPARTMENT DIVISION FY2008 FY2009 FY2010 JUSTICE COURT 120 15.00 11.00 12.00 EMERGENCY RESPONSE FUND 140 6.00 6.00 8.00 MEDIA SERVICES FUND 190 2.44 4.44 4.44 LIBRARY FUND 220 LIBRARY ADMINISTRATION 3.00 2.50 2.50 CIRCULATION 19.50 18.00 18.00 CHILDRENS SERVICES 6.63 6.13 6.13 SYSTEMS 3.50 3.50 3.00 ADULT SERVICES 10.50 10.50 10.50 TECHNICAL SERVICES 4.25 5.25 5.25 COMMUNITY/LIBRARY EVENTS 5.00 5.00 5.00 COMMUNITY RELATIONS 0.00 1.50 1.50 TOTAL 52.38 52.38 51.88 ARTS COUNCIL FUND 230 8.94 12.83 11.58 ABATEMENT FUND 260 0.00 0.00 0.00 GOLF FUND 500 7.91 7.91 7.91 WATER OPERATING FUND 510 WATER ADMINISTRATION 9.80 10.80 10.40 WATER SOURCES 8.60 8.60 8.60 WATER DISTRIBUTION 15.00 15.00 15.00 TOTAL 33.40 34.40 34.00 9 PROVO CITY STAFFING SUMMARY (FULL-TIME EQUIVALENTS) BUDGETED BUDGETED ADOPTED DEPARTMENT DIVISION FY2008 FY2009 FY2010 WASTEWATER OPERATING FUND 520 WASTEWATER TREATMENT PLANT 20.56 20.56 20.56 COLLECTION 7.00 7.00 7.00 TOTAL 27.56 27.56 27.56 ENERGY OPERATING FUND 530 ENERGY ADMINISTRATION 2.72 2.00 2.00 BUSINESS SERVICES 35.75 36.97 28.90 ENGINEERING SERVICES 14.44 13.50 13.00 TRANSMISSION / DISTRIB. 46.17 46.62 53.20 MARKETING ENERGY 3.00 4.00 3.00 TOTAL 102.08 103.09 100.10 TELECOMMUNICATIONS FUND 590 ENERGY TELECOMMUNICATIONS 19.00 0.00 0.00 AIRPORT OPERATING FUND 540 2.00 2.00 2.00 SANITATION FUND 570 ADMINISTRATION 15.41 15.41 16.41 RESIDENTIAL COLLECTION 0.00 0.00 0.00 YARD-WASTE RECYCLING 0.00 0.00 0.00 TOTAL 15.41 15.41 16.41 10 PROVO CITY STAFFING SUMMARY (FULL-TIME EQUIVALENTS) BUDGETED BUDGETED ADOPTED DEPARTMENT DIVISION FY2008 FY2009 FY2010 EMPLOYEE BENEFITS FUND 630 0.00 0.00 0.00 VEHICLE MAINTENANCE FUND 650 10.75 10.75 10.75 FACILITIES MAINTENANCE FUND 680 12.30 12.30 9.00 TOTAL CITY PERSONNEL 830.20 815.34 790.15 11 This page is intentionally left blank.
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