{ I 2 0 0 2
OFFICERS
President Edward C. Mathes
President Elect Patrick J. Butler, Jr.
Vice President James I. Hunter III
Secretary Arlene M. Nesser
Treasurer Toby Summerour
Chief Executive Officer Robert W. Becker
Executive Director Beau L. Bassich I
I Revised 5/20/02 2002 NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION
OFFICERS Mr. Edward C. Mathes, President I Mr. Patrick J. Butler, Jr., President Elect Mr. James I. Hunter III, Vice President Chair: Golf Ms. Arlene M. Nesser, Secretary Chair: Concessions Mr. Toby Summerour, Treasurer Chair: Finance BOARD OF COMMISSIONERS
councilman John A. Batt, Jr. Mrs. Suzanne Mestayer NOMA Representative Mr. Robert W. Brown Chair: Public Relations Mr. Michael D. Moffitt & Nominating Chair: Stadium & Recreation Mrs. Cheryl Cabes Mr. Digges Morgan President, Friends Chair: Development Mr. Leo P. Dressel Mr. Joseph A. O'Connor, Jr. Chair: Long Range Planning Chair: Risk Management Mrs. sally Duplantier Mrs. Patricia G. Patron I Chair: Horticulture & Grounds 7JJ"t..< 6dt J:u.l~ Mr. Gerald F. Plough Mr. iawreri~e-D. GarJey Chair: Stables Mr. Bruce J. Gaubert Ms. Sally Perry Councilman Marlin Gusman Mrs. Debra D. Rees Mr. Edward F. Harold Mrs. June C. Rogers Chair: Human Resources Mr. G. Edmund Schrenk Mrs. Donna Hines Chair: Architecture & Engineering Chair: CITO Mr. Jude T. Sorapuru Mr. Dale T. Hunn Mr. will Tregre Mrs. Andrea Legrand Mrs. Genevieve M. Trimble Mr. Richard J. LoRusso Chair: Bot. Garden Foundation Chair: Special Events Mr. Charles W. Turner, Jr. Mr. Louis J. Lupin Chair: Tennis Chair: Legal I Dr. Everett J. williams Mr. Robert W. Becker, Chief Executive Officer Mr. Beau L. Bassich, Executive Director --,2002 .. ,(.~ .11- 3 ,."",c/ rltp/' NAMES JAN . FEB . ' MAR . APRIL MAY JUNE JULY AUG . SEPT . OCT . NOV . DEC p Pat Breckenridge { P f f £' j. I $ P () -p Robert W. Brown f. {J P f I P P P Patrick J. Butler e j) p f f' f' £ rJ P P Cheryl Cabes r! f? P. C P r' fJ f' 7 7 I 'f' Leo P. Dressel If t- P ~ E: jJ (J P f' Sally Duplantier f P P P f' P f/ [ P P Lawrence D. Garvey {:: fJ 1-1 j1 A /I it f A ff-p Bruce J. Gaubert f / P /-I A P 71 f r p Marlin Gusman p A f' It Ii f1 P f' A Edward F. Harold f P P f P ;; P P E ~ -f ,--- Donna Hines [ r:: p f c Jr f t:.. C '{J ,- Dale T. Hunn [. P C ? P P P f ~ James I. Hunter P f jJ P P fJ P f/ t:- P Andrea Legrand f/ P P P L- P I P P 7J ;; Richard J. LoRusso f P E ;; C £ IT P /3: ;; Louis J. Lupin P P c f' £' P A P 6 E Edward C. Mathes p f f' ? -;y p- 7' 7 P E -r;. Suzanne Mestayer f; fJ fJ fI f} fr r-: £ t: (/ Michael D. Moffitt £ P t---- /:! P P ;; ~ P Digges Morgan P f P P P f' A (J 7J 2" I of> Arlene M. Nesser f ~ f e; P F !t 'p ( / Joseph O'Connor t f/ /J ? ~ f' E jl C P Gerald F. Plough r f r t If (.J P j:::-- c f Debra D. Rees II fl Il fI A II 14 A Il/~' .!~~ ,~ June C. Rogers P P P P P ;.: i £ ~ t=: P G. Edmund Schrenk f p i P ? P f P P P .P Scott P. Shea f i! ;J P JfJ. '" .J A .I J /&/G ;;>.-.. ~ Jude ~£ ~ P £ £ ft E 7:i £(.<1V':. T~rap~~1:J.{;1'1 £ ,~ -p ,~ Toby Summerour f- f t f P P P P E' I ,/ y: d?-- Margaret Tolliver /:. i! ;; C Tn. -' - " 1c,/" Gen Trimble P t: is P £ P ~ P E P j p -p- Charles Turner Jr. P t: f' P p P i p p Everett Williams f: F L P ~ £ t! t:: E t:-----' I ' /::. r:J i- t~~ --:::,-~ ti;~i/.{v/!9------, - P f? A P f f , f p p -{ p e: 'f1YfJ-!f:;t:.rlll~( ~ ~/ - - If r ~ ' ,'" I £ f fi. A tr ~,Pf2d51~ --- I ~~_s~ ~ 7 r f' ,1 ~ '~_~ 0 (a) absent - (e) excused - (p) present - (l.a.) leave of absence 2 0 0 2
COMMITTEES CHAIRPERSON
I STANDING COMMITTEES:
Architecture and Engineering G. Edmund Schrenk
Celebration in the Oaks Donna Hines
Concessions Arlene M. Nesser
Development Digges Morgan
Executive Edward C. Mathes
Finance Toby Summerour
Golf James I. Hunter
Horticulture and Grounds Sally Duplantier
Human Resources Edward F. Harold
Legal Louis J. Lupin I Public Relations Robert W. Brown Risk Management Joseph A. O'Connor, Jr.
Special Events Richard J. LoRusso
Stables Gerald F. Plough
Stadium & Recreation Michael D. Moffitt
Tennis Charles W. Turner, Jr.
Friends of City Park Cheryl Cabes
APPOINTED COMMITTEES:
Long Range Planning Leo P. Dressel
NOMA - Representative Suzanne T. Mestayer
Botanical Garden Foundation Gen Trimble
PEPCO Digges Morgan I ELECTED COMMITTEE Nominating Committee Robert W. Brown 2002 COMMITTEES NEW ORLEANS CITY PARK BOARD OF COMMISSIONERS Revised 7/9/02 5 r ,I 1. STANDING COMMJ1"IEES: ARCHITECTURE AND ENGINEERING JIUMAIf RESOURCES G. Edmund Schrenk, Chairman Edward F. Harold, Chairman Dale T. Hunn Robert W. Brown Edward C. Mathes Alfred Liggans, Jr., Advisor I Will Tregre Christine Casey, Staff Charles W. Turner, Jr. Peter M. Smith, Emeritus LEGAL Beau Bassich, Staff Louis J. Lupin, Chairman Patricia G. patron CELEBRATION IN THE OAKS Patrick J. Butler, Jr. Donna Hines, Chairman Edward F. Harold Sally Duplantier Richard J. LoRusso Andrea Legrand Robert Becker, Staff Patrick J. Butler, Jr., Legal Advisor Barbara Hammett, Advisor PUBLIC RELATIONS Janet Larue, Advisor Robert W. Brown, Chairman Paul Soniat, Staff Patricia G. Patron Jude sorapuru CONCESSIONS Suzanne Mestayer Arlene M. Nesser, Chairman Richard S. Meek, Jr., Friends' Liaison Richard J. LoRusso Jude Olinger, Advisor Louie J. Lupin Beth McFarland, Staff Debra D. Rees Rob DeViney, Staff RISK MANAGEMENT Pat O'Shaughnessy, Staff Joseph A. O'Connor, Jr., Chairman Patricia G. Patron DEVELOPMENT Ed Scheinuk, Advisor Digges Morgan, Chairman Merlin Haydel, Staff Lawrence D. Garvey James I. Hunter SPECIAL EVENTS suzanne Mestayer Richard J. LoRusso, Chairman une C. Rogers Donna Hines Susan GuariSCO, Friends' Liaison Andrea Legrand harles E. Young, Advisor Everett J. Williams l obert Becker, Staff Rob DeViney, Staff EXECUTIVE STABLES Edward C. Mathes, President, Chairman Gerald F. Plough, Chairman Patrick Butler, Jr., President Elect Leo P. Dressel James I. Hunter III, Vice President Dale T. Hunn Arlene M. Nesser, Secretary Robert Becker, Staff Toby Summerour, Treasurer/Finance Louis J. Lupin, Legal STADIUM & RECREATION Cheryl Cabes, Friends' President Michael D. Moffitt, Chairman Robert Becker, staff Gerald F. Plough Jude Sorapuru FINANCE Matt Massey, Staff Toby Summerour, Chairman Don Gauthreaux, Staff Cheryl Cabes Michael D. Moffitt TEll'll'IS Debra D. Rees Charles W. Turner, Jr., Chairman Minette Bruce, Staff Anne Lea, Friends' Liaison George Gilkers, Advisor GOLF Bess Holton, Advisor James I. Hunter, Chairman Carolyn Kramer, Advisor Will Tregre George Parker, Staff Everett J. Williams Gary N. Solomon, Emeritus Charles E. Young, Advisor Jon LaFever, Staff
HORTICULTURE AND GROUNDS Sally Duplantier, Chairman Marlin Gusman I June C. Rogers Genevieve M. Trimble Betty Bagert, Friends' Liaison Tom Campbell, Urban Forester Ernest Greve, Staff l r APPOINTED COMMITrEES:
LONG RAMGE PLAHHING Leo P. Dressel, Chairman Cheryl Cabes Edward C. Mathes Suzanne T. Mestayer I Janet Larue, Advisor Charles A. Snyder, Advisor Robert Becker, Staff
NOMA - REPRESENTATIVE Suzanne Mestayer
PEPCO Digges Morgan, Chairman Edward C. Mathes Herb Sumrall ELECTED COMMI'l'I'EE:
NOMINATING COMMITTEE (Feb) Robert W. Brown, Chairman Edward F. Harold Patrick J. Butler, Jr. Lawrence D. Garvey Michael D. Moffitt COMMITI'EE:
BOTANICAL GARDEN FOUNDATION IGen Trimble
I 1 Revised 5/20/02 NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION BOARD OF COMMISSIONERS 2002 AS OF 12/31/02 YEARS FIRST I ELECTED... NAME TERM SERVED TERM ENDS 2001 Toby Summerour 1st term 2 Dec. 2004 2001 Gerald F. Plough 1st term 2 Dec. 2004 2001 Lawrence D. Garvey 1st term 2 Dec. 2004 2001 Edward F. Harold 1st term 2 Dec. 2004 2000 Michael D. Moffitt 1st term 3 Dec. 2003 1999 Arlene M. Nesser 1st term{lF-3CP) 4 Dec. 2003 1999 Sally Duplantier 1st term 4 Dec. 2002 1998 Jude T. Sorapuru 1st term (lP-4CP) 5 Dec. 2002 SECOND TERM ENDS 1998 Robert W. Brown 2nd term 5 Dec. 2005 1998 Patrick J. Butler, Jr. 2nd term 5 Dec. 2005 1998 Dale T. Hunn 2nd term 5 Dec. 2005 1998 James I. Hunter, III 2nd term 5 Dec. 2005 1998 Richard J. LoRusso 2nd term 5 Dec. 2005 1997 Leo P. Dressel 2nd term 6 Dec. 2004 1997 Louis J. Lupin 2nd term 6 Dec. 2004 11996 Joseph O'Connor, Jr. 2nd term{lP-6CP) 7 Dec. 2003 1996 Edward C. Mathes 2nd term 7 Dec. 2003 1996 Debra D. Rees 2nd term 7 Dec. 2003 1995 Patricia Breckenridge Patron 2nd term{4F-4CP) 8 Dec. 2002 1995 Digges Morgan 2nd term{lF-7CP) 8 Dec. 2002 1995 Suzanne Mestayer 2nd term 8 Dec. 2002 1995 Charles W. Turner, Jr. 2nd term 8 Dec. 2002 1995 Everett Williams, Ph.D. 2nd term 8 Dec. 2002 APPOINTEES AS OF 12/31/02 YEAR YEARS APPOINTED NAME AFFILIATION SERVED 1999 Cheryl Cabes Annual-Friends 4th term (4) 2002 Bruce J. Gaubert Annual-Friends 1st term (I) 2000 Andrea Legrand Annual-Friends 2nd term (2) 2002 Mayor's Term 1st term (l)xx 2002 Cnclm. John A. Batt, Jr. Annual-N.O. City Cn. 1st term (I) 10/2000 Cnclm. Marlin Gusman Annual-N.O. City Cn. 2nd term (2) 2001 G. Edmund Schrenk Annual-House Speaker 2nd term (2) 2001 Jun~ C. Rogers Annual-Senate 2nd term (2) 2002 /i.d..6 J.,-u ;1 i /n_.A-aA_ Annual-The Chamber 1st term (l)xx 2000 Donna/~v- - 0 Annual-Jeff. Parish 3rd term{2P-IJ) (3) 12002 Sally Perry Governor's Term 1st term (I) 1997 Gen Trimble Ex-Officio/Bot. Gar. Found. 6th term (6) 2002 Will Tregre President's Appointee 1st term (I) Revised 5/28/02 8 2002 NEW ORLEANS CITY PARK BOARD OF COMMISSIONERS 2002
Cncl•• John A. Batt, Jr. (Andree) Lawrence D. Garvey (Marla) City of New Orleans wentworth Industries, L.L.C. Room 2W80 City Hall 111 Veterans Blvd., Suite 812 New Orleans, LA 70112 Metairie, LA 70005 (Office) 565-6345 FAX 565-7650 (Office) 832-4144 FAX 832-4125 (Home) (Home) 5637 Cherlyn Drive 1448 Gardenia Drive I New Orleans, LA 70124 Metairie, LA 70005 (Home Phone) 486-5982 (Home Phone) 834-4308
Robert W. Brown (Brenda) Bruce J. Gaubert Vice Chancellor L.F. Gaubert & Co., Inc. University of N.0.-ADC-33 700 S. Broad Street New Orleans, LA 70148 New Orleans, LA 70119 (Office) 280-3101 FAX 280-3100 (Office) 822-7272 - FAX 821-9309 (e-mail) [email protected] (e-mail)[email protected] (Cell Phone) 452-4289 (Cell Phone) 258-5163 (Home) (Home) 1904 Milan St. 7070 Canal Blvd. New Orleans, LA 70115 New Orleans, LA 70124 (Home Phone) 899-8059 (Home Phone) 286-0077
Patrick J. Butler, Jr. encl•• Marlin Gusman (Renee) (President Elect) City of New Orleans Phelps Dunbar L.L.P. Room 2W20, City Hall 365 Canal st., Suite 2000 New Orleans, LA 70112 New Orleans, LA 70130 (Office) 565-6310 FAX 565-8077 (Office) 584-9298 FAX 568-9130 (Home) (e-mail)[email protected] 4478 Venus street (Home) New Orleans, LA 70122 2927 Grand Route st. John (Home Phone) 288-2494 New Orleans 70119 (Home Phone) 945-2333 Edward F. Harold (Ann) I McCalla Thompson Pyburn Hymowitz & Shapiro Mrs. Cheryl Cabe. (Leon) 650 Poydras st., suite 2800 (Pres.-Friends of City Park) New Orleans, LA 70130 1 Palm Drive (Office) 524-2499 FAX 523-8679 New Orleans, LA 70124 (e-mail)[email protected] 483-9407 (Home) (Home) 1607 Ridgelake Drive 4724 Chateau Drive Metairie, LA 70001 Metairie, LA 70002 (Home Phone) 828-3274 887-5627 (e-mail)[email protected] Mr •• Donna Hines (William) 2S Nassau Drive Lao P. Dre ••el (Jan) Metairie, LA 70005) St. Martin's Espiscopal School 831-3280 FAX 831-3282 5309 Airline Highway (Cell Phone) 236-3353 Metairie, LA 70003 (e-mail)[email protected] (Office) 736-9900 FAX 733-7652 (Home) 2202 Dublin St. Dale T. Hunn (Diane) New Orleans, LA 70118 Meyer, Meyer, LaCroix & HixBon, Inc~ (Home Phone) 861-7297 - FAX 866-6948 2822 O'Neal Lane Baton Rouge, LA 70816 (Office) 225-756-1447 - FAX 225-753-3616 Mrs. Sally Duplantier (Adrian) (Cell Phone) 504-289-9258 5601 Charlotte Drive (Home) New Orleans, LA 70122 32 Rosedown Drive 288-1897 FAX 288-1363 Destrehan, LA 70047 (e-mail)[email protected] (Home Phone) 764-8945 I (Cell Phone) 583-3330 2002 BOARD OF COMMISSIONERS - CONTINUED 9 James I. Bunter III (Jeanne) Digges Morgan III (Lynn) (Vice President) Southern Forest Products Assn. Southern Eagle Sales & Service P.O. Box 641700 5300 Blair Drive Kenner, LA 70064 Metairie, LA 70003) (Office) 443-4464 FAX 443-6612 (Office) 734-2524 FAX 734-2550 (e-mail) [email protected] (Home) (Home) 1661 octavia Street 264 Audubon Street New Orleans, LA 70115) New Orleans, LA 70118 I (Home Phone) 895-8782 (Home Phone) 861-1233 FAX 861-1241
Mrs. Andrea Legrand (Georges) Ma. Arlene M. Hesser 316 E. Livingston Place (Secretary) Metairie, LA 70005 Commander's Palace 832-0003 1427 Washington Avenue New Orleans, LA 70130 Richard J. LoRusso (Joann) (Office) 891-4466 FAX 896-7606 Shell Oil Company (e-mail)[email protected] One Shell Square, Room 1506 (Home) P.O. Box 60193 933 Harding Drive New Orleans, LA 70160 New Orleans, LA 70119 (Office) 728-4753 FAX 728-4690 (Home Phone) 486-6698 (Home) 67 Allard Blvd. New Orleans, LA 70119 Joseph A. O'Connor, Jr. (Nancy) (Home Phone) 482-1586 FAX 482-2750 Eustis Insurance 1340 Poydras street, Suite 1900 New Orleans, LA 70112 Louis J. Lupin (Susan) (Office) 586-0440 FAX 565-5219 Chehardy, Sherman, Ellis, Breslin & Murray (e-mail) [email protected] 1 Galleria Blvd., Suite 1100 (Home) Metairie, LA 70001 1505 Houma Blvd. (Office) 833-5600 FAX 833-8080 Metairie, LA 70001 (Home) (Home Phone) 885-2728 5829 Bellaire Drive New Orleans, LA 70124 (Home Phone) 482-0908 Mrs. Patricia G. Patron (Fernando) I 141 E. oakridge Park Metairie, LA 70005 Edward C. Mathes (Office) 836-3881 FAX 836-3882 (President) (e-mail)[email protected] Mathes Brierre Architects (Home Phone ) 834-8689 201 st. Charles Ave., Suite 4100 New Orleans, LA N.O. 70170-4100 (Office) 586-9303 FAX 582-1305 Ms. Sally Perry (e-mail [email protected] NOCCA Institute (Cell Phone) 616-7657 2800 Chartres St. (Home) New Orleans, LA 70117 No. 4 Park Island Drive 940-2900 FAX 940-2870 New Orleans, LA 70122 (a-mail) [email protected] (Home Phone) 283-8322 (Home) 404 Notre Dame, Loft 8 New Orleans, LA 70130 Mrs. Suzanne T. Mestayer (Michael) (Home Phone) 523-3769 AmSouth Bank 400 Poydras, Suite 2200 New Orleans, LA 70130 Gerald F. Plough (Nancy) (Office) 585-4510 FAX 585-4555 State-Investors Bank (a-mail) Buzanne.mestayer@amsouth~com 301 Harrison Avenue (Cell Phone) 491-2552 New Orleans, LA 70124 (home) (Office) 832-9418 FAX 832-9424 417 Vincent Avenue (e-mail)[email protected] Metairie, LA 70005 (Call Phone) 723-7521 (Home Phone) 837-5362 (Home) 6662 Canal Blvd. New Orleans, LA 70124 Michael D. Moffitt (Ann) (Home Phone) 488-6513 I 629 Governor Nicholls Street New Orleans, LA 70116 Mrs. Debra D. Ree. (Rick) 592-3442 FAX 592-3443 80 Tern Street (e-mail)[email protected] New Orleans, LA 70124 283-4639 FAX 288-6893 2002 BOARD OF COMMISSIONERS - CONTINUED
Mrs. June C. Rogers (Brad) Mr. Will Tregre (Donna) 1124 Barracks Mathes Brierre Architects New Orleans, LA 70116 Suite 4100 P.O. Box 51898, N.O., LA (70151) 201 St. Charles Ave. 523-6117 FAX 523-4543 New Orleans, LA 70170 (e-mail)[email protected] (Office) 586-9303 FAX 582-1305 (Cell Phone) 430-5483 (Home) 4419 st. Ann street G. Edmund Schrenk (Kathleen) New Orleans, LA 70119 I Schrenk & Peterson Consult. Engineers (Home Phone) 486-6234 4141 Bienville Ave. New Orleans, LA 70119 Mrs. Genevieve Trimble (Bud) (Office) 482-7856 FAX 482-7325 7020 Green Street (e-mail)[email protected] New Orleans, LA 70118 (cell Phone) 400-1640 861-7365 (Home) (Ex-Officio/Bot. Garden Foundation) 21 Allard Blvd. New Orleans, LA 70119 Charles W. Turner, Jr. (Home Phone) 488-0602 5613 Avron Metairie, LA 70003 Jude T. Sorapuru (Mathilda) 887-3691 7330 Perth st. New Orleans, LA 70126 Everett J. Williams, Ph.D. (Melva) 241-6095 1730 Constantinople New Orleans, LA 70115 Toby Summerour (Carroll) 891-8171 (Treasurer) (Office) 533-3372 (e-mail)[email protected] (Cell Phone) 453-8508 (Home) 1805 Octavia Street New Orleans, LA 70115 (Home Phone) 895-2076 (Home FAX) 895-2076
I 2002 EXECUTIVE STAFF/ADMINISTRATION
MAILING ADDRESS. 1 PALM DRIVE NEW ORLEANS, 70124 PHONE 482-4888 FAX 483-9412
Bob W. Becker (Patricia) (Chief Executive Officer) (Office) 483-9367 Ms. Minette Bruce (Cell Phone) 421-3389 (CFO) (Home) (Office) 483-9458 68 Egret Street (Cell Phone) 782-9337 New Orleans, LA 70124 (Home) (Home Phone) 282-5849 115 Maryland Drive New Orleans, LA 70124 Beau L. Ba ••ich (Avery) (Home Phone) 486-3142 (Executive Director) (Office) 483-9370 (Cell Phone) 459-5289 Mrs. Dottie Ziegler (Eddie) (Home) (Executive secretary) 1640 Arabella (Office) 483-9364 New Orleans, LA 70115 (Home) (Home Phone) 895-3672 809 Pontalba Street New Orleans, LA 70124 Herb Sumrall (Lois Anne) (Home Phone) 482-3732 (Consultant) (Cell Phone) 225-954-9387 (e-mail)[email protected] I (Home) 4047 Strand Drive Baton Rouge, LA 70809-2337 (Home Phone) 225-926-7548 (Home FAX) 225-926-6084 2002 EXECUTIVE STAFF/ADMINISTRATION j I Mr•• Jo Ann Geraci (Frank) Ms. Courtney Charbonnet (Admin. Receptionist) (Accountant) (Office) 483-9362 (Office) 483-9479 (Home) (Home) 2420 Judy Drive 326 Warrington Drive Meraux, LA 70075 New Orleans, LA 70122 (Home Phone) 276-6980 (Home Phone) 282-6307
I Mrs. Jane Margavio (Kenny) Merlin Haydel (Gail) (Public Relations Asst.) (Safety Director) (Office) 483-1700 (Office) 483-9359 (e-mail)[email protected] (Home) (Beeper) 544-9628 7150 East Renaissance Court (Home) New Orleans, LA 70128 1005 Maryland Avenue (Home Phone) 244-6697 Kenner, LA 70062 (Home Phone) 466-2010 Mrs. Christine Casey (Scott) (Human Resources Director) Ms. Beth McFarland (Office) 483-9363 (Public Relations Director) (Office) 483-1701 (e-mail)[email protected] Mrs. Cynthia Lee (Pat) (Beeper) 538-4909 (H.R. Secretary/Coordinator) (Home) (Office) 483-9388 634 Fern street New Orleans, LA 70118 (Home Phone) 861-4622 Matt Massey (Julie) (Stadium Director) Mrs. Mary Alice McCormack (George) (Office) 483-9374 (Accountant) (Home) (Office) 483-9355 2100 Stumpf Blvd. (Home) Terrytown, LA 70056 53 Oaklawn Drive (Home Phone) 367-7812 Metairie, LA 70005 (Home Phone) 833-5089 Ms. Denise Joubert I (stadium Secretary) Don watson (Linda) (Office) 483-1720 (Accountant) (Home) (Office) 483-9380 4505 Pauger Street (Home) New Orleans, LA 70122 4169 Montrachet Drive (Home Phone) 288-4804 Kenner, LA 70065 (Home Phone) 466-0771
Mrs. Maria Roche (Eric) (Accountant) (Office) 483-9368 (Home) 1467 N. Miro Street New Orleans, LA 70119 (Home Phone) 944-8457
Mrs. Brenda LeBeouf (Glenn) (Accountant) (Office) 483-1731 (Home) 3128 Utah Avenue Kenner, LA 70065 (Home Phone) 467-4635
Tedrick Henry (Kiyona) (Accountant) (Office) 483-9375 (Home) 721 Vouray, Apt. D I Kenner, LA 70065 (Home Phone) 466-1838 fa Revised - 1/9/02
2002 COMMITTEE ADDITIONS EMERITUS, LIAISONS, ADVISORS
I Betty Bagert 6019 Chatham Drive, N.O. (70122) 288-6444 Mel Belala Office of Risk Management FAX 398-9200 251 F. Edward Hebert Blvd., Belle Chasse (70037) 398-9296
Tom Campbell N.O. City Park Imp. Assn. 1 Palm Drive, N.O. (70124) 483-4795
Susan Guarisco 159 Hollywood Dr., Met. (70005) 832-3074
Barbara Hammett 200 Sena Drive, Met. (70005) 833-0884 Portable 666-0775
Bess Holton 519 Audubon Street, N.O. (70118) 861-7019
Carolyn Kramer 1000 City Park Ave., N.O. (70119) 488-5506
Janet Larue 4016 Metairie Court, Met. (70002) 831-4368 Portable 430-4719
Anne Lea 4313 Neyrey Drive, Met. (70002) 887-1673 FAX 533-5052 Alfred Liggans l Jr. Hibernia Trust Division P.O. Box 61540, N.O. (70161) 533-2595 (0) 131 E. Greenbrier Dr., N.O. (70128 ) 242-4979 (H)
3916 Haring Road, Met. (70006) 885-3697 (H) Richard S. Meek l Jr. (Office) 1-800-346-5022 (0)
Jude Olinger The Olinger Group FAX 866-5184 I 1305 S. Carrollton Ave., N.O. (70118) 866-2132
Mike Rodrigue Rodeo Worldwide FAX 834-9111 P.O. Box 55790, Met. (70055) 833-5700 (0) 288-2700 (H)
Richard Sasser 2710 State Street, N.O. (70118) 866-2131 (H) 483-4928 (0)
Ed Scheinuk USI Gulf Coast, 3900 N. Causeway Blvd., 1 Lakew~y, Suite 1300, Met. (70002) 849-9890
Peter M. Smith Waldemar S. Nelson & Co. FAX 523-4587 1200 St. Charles Ave., N.O. (70130) 523-5281 (0) 103 East Park Place, N.O. (70124) 488-8947 (H)
Charles A. Snyder Milling, Benson, Woodward FAX 569-7001 909 Poydras St.,Ste. 2300,N.O. (70112 ) 569-7230 (0) 74724 River Road, Covington (70435) 871-4203 (H)
Gary N. Solomon Crescent Bank & Trust FAX 552-4467 1100 Poydras St.,Ste. 100, N.O. (70163) 556-5950 (0) 5400 Bancroft Drive, N.O. (70122) 283-3831 (H)
Will Tregre The Mathes Group, Suite 4100 FAX 582-1305 201 St. Charles Ave., N.O. (70170) 586-9303
Charles E. Young Christian Health Ministries Foundation CNG Tower, Suite 1550 FAX 593-2301 1450 Poydras Street, N.O. (70112) 593-2333 (0) I 6101 Louisville Street, N.D. (70124) 486-694l (H) .201/3
I
2002
BOARD OF COMMISSIONERS
OF
NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION
NOMINATING COMMITTEE
(ELECTED AT FEBRUARY 2002 MEETING)
ROBERT W. BROWN, Chairman 2nd TERM
EDWARD F. HAROLD 2nd TERM
PATRICK J. BUTLER, JR. 1st TERM I LAWRENCE D. GARVEY 1st TERM MICHAEL D. MOFFITT 1st TERM
I l BOARD OF COMMISSIONERS
I 2 0 0 2 CITY PARK 2 0 0 2
HONORARY
G. Frank Purvis, Jr. 5501 Dayna court, N.O. (70124) 488-1027
EMERITUS
Warren H.A. Backer 722 Martin Behrman, Met. (70005) 887-8844 7441 Canal Blvd., N.O. (70124) 288-3693
Sidney Carruth 100 Christwood Blvd. Apt. 152, covington (70433) 897-8970
J. Randolph Gregson 2601 Camp Street (70130) 899-8619 I Herbert Jahncke Rt. 8, Box 257, Covington (70433) J. Garic Schoen 3827 Canal Street (70119) 482-2111 7331 Beryl (70124) 282-7294
Peter M. Smith Waldemar S. Nelson & company FAX 523-4587 1200 st. Charles Avenue (70130) 523-5281 103 East Park Place, N.O. (70124) 488-8947
Charles A. Snyder Milling, Benson, Woodward FAX 569-7001 909 Poydras Street (70112) 569-7230 74724 River Road, Covington (70435) 871-4203
Gary N. Solomon Crescent Bank & Trust FAX 552-4467 1100 poydras, Ste. 100, N.O. (70163) 556-5950 5400 Bancroft Dr., N.O. (70122) 283-3831
Judge C. Hearn Taylor 421 Loyola Avenue FAX 565-7391 Juvenile ct., section B. , N.O. (70112) 565-7315 435 S Pierce st., N.O. (70119) 482-7970 I PRESIDENT'S AWARD I :it Year Name Received l. 1994 - Gen Trimble Baccarat Crystal Vase
2. 1995 - Jim Bob Moffett Baccarat Crystal Vase Freeport McMoRan - Dr. Everett Williams accepted for them
3 . 1996 - Margee Farris Baccarat Crystal Vase
4 . 1997 - Beau L. Bassich Baccarat Crystal Vase
5. 1998 - Charles A. Snyder and Baccarat Crystal Vase Horace "Topper" Thompson (both received one)
6. 1999 - Suzanne Mestayer Baccarat Crystal Vase
1999 - Betty Flair - Volunteer of the Year Larry Rivarde - Employee of the Year (both received) Silver Box - engraved
7. 2000 - Cheryl Cabes Baccarat Crystal Vase I 8. 2001 - Gary N. Solomon Baccarat Crystal Vase
I IG
I NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION PAST PRESIDENTS
YEAR PRESIDENT
1891-96 A. L. Tissot 1896-1922 Paul Capdevielle 1922-24 E. W. Smith 1924-34 C. F. Claiborne 1936-46 F. J. Dreyfous 1947 George Grundmann 1948-49 H. Dabezies 1950 Frank J. Stich 1951 Joseph Lallande 1952 Allen H. Generes 1953 Fred D. Ketchum 1954 Edward J. deVerges 1955 H. Edward Heiny 1956 Charles E. Whitmore 1957 R. M. Salvant 1958 E. L. Zander I 1959 Herbert Jahncke 1960 Albert F. Backer, Sr. 1961 Earl R. LeCorgne, Sr. 1962-63 George J. Riehl 1964-65 Ernest A. Carrere, Jr. 1966-67 Percy H. Sitges 1968-69 James S. Janssen 1970-71 Richard A. Peneguy 1972-73 J. Garic Schoen 1974-75 Harold C. Mauney 1976-77 Paul R. Kalman, Jr. 1978-79 Waldemar S. Nelson 1980-81 J. Barbee Winston 1982-83 Frank J. Stich, Jr. 1984-85 Robert A. Peyroux 1986-87 William R. LeCorgne 1988 Fred M. Smith 1989-90 Margaret R. Read 1991-92 Milton F. Hilbert, Jr. 1993 Thomas S. Davidson 1994 George D. Hopkins Jr. 1995 Charles A. Snyder 1996 Peter M. Smith 1997 Gary N. Solomon 1998-99 Judge C. Hearn Taylor I 2000-01 Digges Morgan J'l
January 16, 2002
70124-4608
MEETING NOTICE AND AGENDA FOR TUESDAY, JANUARY 22, 2002
MEETING OF THE BOARD OF COMMISSIONERS OF CITY PARK
FAX 504 483.9412 TIME: 4:00 p.m.
www.MWOrtean •• comIcitypark PLACE: Administration Building, 1 Palm Drive
1. Roll Call.
2. Introduction of Guests.
3. Approval of December 11, 2002 Minutes. I 4. Management Report. 5. Communications.
6. Report of Officers.
7. Report of Committees.
8. Report of Museum Representative.
9. Report of Friends of City Park.
10. Unfinished Business. 11. New Business.
12. Adjournment. ,
An &qual Op,ortuntty Imptoyer 18
Management Report Board Meeting January 22, 2002 I Robert W. Becker Chief Executive Officer
1. Strategic Planning A. Negotiated a draft agreement with the Trust for Public Land to undertake the Assessment portion of the strategic plan. B. Continued discussions with potential funding sources for the plan
ll. Management Activities A. Finalized plans to transfer operation ofF&B operation at golf to Kemper. Secured approval of civil service. Began contract amendment review with Park and Kemper legal staff Effective date of transfer of operation is Feb. 11. B. Ordered first piece of new grass cutting equipment - Hustler mower with edger. C. Appeared before Civil Service Commission to discuss improvement in Performance Planning Reviews. tn D. Concluded Celebration event on Jan. 6 . Event was extremely successful from every point of view. Conducted staff review of the event and began working on the initiation of a five-year plan for Celebration. Revenue and I organizational issues are a first priority. Began planning for event's reopening for Superbowl. E. Dec. was a very successful month financially with virtually every department performing better than budget. F. Removed a number of dead trees and fallen trees throughout park including on Lelong, Harrison, City Park Ave. and Zachery Taylor. G. State Bond Commission approved $265,000 of Bond Funds to begin planning the Parking Lot and Tennis Center improvements, which was approved in 2001. H. Began to develop a program with the Friends for spending the funding dedicated to the trees received from Lark in the Park. 1. Finalizing Verizon lease for Monopole construction
III. Fund Raising A. Developing a proposal for a sponsor to upgrade technology in Administration building. B. Secured a $12,500 gift for sport field improvements. C. Met with representatives ofHibemia to explore opportunities for greater support of City Park. D. CITO staff met with Wal-Mart to confirm participation in next year's I celebration. lCf
E. Received a $1,000 check from Sav - A - Center in recognition of their new store opening on Carrollton.
IV. Other I A. Spoke to the Bancroft Drive Association about the park. B. Spoke to the Downtown Rotary Club about the park. C. Submitted comments on the proposed City Planning Commission's Park and Recreation element of the Master Plan. D. Met (along with various staff and Board members) a reporter for the Times-Picayune about our plan for Golf E. Working with the Sports Foundation and Sugar Bowl committee to secure revenue for Tad Gormley repairs. F. Held the first annual "Ham Hurl" where we gave Christmas hams to full and part time employees.
Respectfully submitted, ~. ~tA--- Robert W. Becker Chief Executive Officer New Orleans City Park Improvement Association I
I dO
January 16, 2002
70124 4.08
Board of Commissioners New Orleans City Park Improvement Association New Orleans, Louisiana 70124
FAXlI04 483.9412 Executive Director's Report
www.lte.WOI1ean ..com/cltypark Dear Commissioners:
We've been having meetings with Tulane Athletic staff concerning a closer relationship with the Park in their sports activities. In addition to football and their rowing activities, we are discussing Ladies Softball, Lacrosse, Rugby, Tennis and Golf. I Gave a talk to a club in Algiers on City Park. Had a meeting with a waterproof company concerning continued leaks at the Timken Center. We are also working on a plan to enclose the controls and pipes for the sprinkler system for the East side press box in Tad Gormley.
I will make a supplemental verbal report should any additional information present itself prior to the next meeting of the Board of Commissioners.
Respectfully submitted/J (7~~~Z \ ' '-Beau L. Bassich Executive Director
BLB/dz I
.... _ Op..... nltylm_ ell MINUTES OF THE BOARD OF COMMISSIONERS OF THE NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION.
The regular meeting of the Board of commissioners was called to order on Tuesday, January 22, 2002 at 4:03 p.m. by the President noting a quorum was present. PRESENT: Edward Mathes, President; Commissioners Duplantier, I Gaubert, Gusman, Harold, Hunter, Legrand, LoRusso, Lupin, Moffitt, Morgan, Nesser, Plough, Rogers, Schrenk, Trimble, Turner and Williams.
EXCUSED: Commissioners Breckenridge, Brown, Butler, Cabes, Dressel, Garvey, Hines, Hunn, Mestayer, O'Connor, Shea, sorapuru, Summerour and Tolliver.
ABSENT: commissioners Rees.
STAFF: Bob Becker, Chief Executive Officer; Beau Bassich, Executive Director; Minette Bruce, CFO; Beth McFarland, Public Relations Director; and Dottie Ziegler, Executive Secretary.
GUESTS: Janet Larue and Barbara Hammett, Celebration In The Oaks Co-Chairmen.
President Mathes welcomed the Board of commissioners and the dynamic duo Celebration In The Oaks Co-Chairmen, Janet Larue and Barbara Hammett to the meeting.
RESOLUTION - Mr. Mathes read a Resolution for Clarence Eckelmann, former Technical Advisor for Celebration In The Oaks, who passed away in September 2001. He said that this Resolution will be I delivered to Clarence Eckelmann's widow, Evelyn Eckelmann by Beau Bassich and a group of Board Members. Mr. Turner moved for adoption of this Resolution, seconded by Mr. Plough and unanimously approved.
RESOLUTIONS - Mr. Mathes read Resolutions for Janet Larue and Barbara Hammett, Co-Chairmen for Celebration In The Oaks, for their dedication, enthusiasm and outstanding charismatic personalities. In this fifteenth anniversary of Celebration In The oaks, they have generated the most interest and the largest income in this "Red, White & Blue" banner year. Janet and Barbara are truly an awesome dynamic duo. Mr. Turner moved for adoption of these Resolutions, seconded by Dr. Williams and unanimously approved.
President Mathes acknowledged Janet Larue and Barbara Hammett and the Board gave them a standing ovation. Both Janet and Barbara expressed their appreciation for the Resolutions and thanked the Board. They departed the meeting.
MINUTES - Mr. Mathes asked for any corrections to the December minutes; none were made. Dr. Williams moved to accept the minutes, seconded by Mr. Turner and unanimously approved.
MANAGEMENT REPORT - Mr. Becker reported that the Park enjoyed a I very successful December marked by a very successful Celebration In The Oaks, totally through the efforts of volunteers and staff, and especially the good weather. He said that we will be able to start -2-
2002 in a much better way than last year. He commented that additional remarks are in his manager's report which was mailed.
FINANCE - Ms. Bruce stated that in the month of December, we were $264,000 over our budget and year-to-date $420,000 over our budget. Everyone applauded.
Ms. Bruce commented that because of our good numbers which helped our cash flow, we are finally reducing some of our payables. She I said that instead of being six months behind, we are between sixty and ninety days behind. She stated that our creditors are very happy seeing some payment and most can live with sixty to ninety days behind.
Ms. Bruce explained that with part of the excess funding, due to some state requirements we had to fulfil, we purchased much needed grass cutting equipment and software for catering.
Ms. Bruce received the Final Audit Report with a "clean opinion" and no management comment this year. She distributed copies to the Commissioners. Ms. Bruce mentioned that also we had a sales tax audit which is completed. She said that there are two major issues that they are working on.
RESOLUTIONS - Mr. Mathes read and moved for adoption the Resolution to authorize the "Waiver & Extension of Prescriptive Period" for City of New Orleans tax liability for the year 1998. The motion was seconded by Mr. Turner and unanimously approved. Mr. Mathes read the Resolution to authorize signatures of the I following persons for Whitney National Bank, Hibernia National Bank; all checks except payroll requires two signatures.
Robert W. Becker Beau L. Bassich Minette Bruce Toby Summerour Edward C. Mathes Patrick J. Butler, Jr.
Mr. Turner moved for approval, seconded by Mr. Plough and unanimously approved. (Resolutions attached)
COUBA ISLAND - Mr. Bassich reminded that Reef Exploration company abandoned drilling on Couba Island on October 10, 2001. He said that they were given 90 days option to continue, however, Reef Exploration decided not to continue. Mr. Bassich wrote a letter to Reef Exploration Company advising them that the lease is no longer in effect.
Mr. Bassich received several telephone calls from another company who is very interested in drilling on Couba Island. He will ask the Executive Committee to meet with this company as soon as possible to get authorization to enter into a contract with an Oil I Exploration Company. Mr. Turner asked if the company was interested in the previous site that was abandoned? Mr. Bassich replied yes.
RESOLUTIONS - Mr. Bassich stated that Minette Bruce's staff is -3- handling some funds that were given to the Park for other associations, Lakewood Property OWners Association and the Lakeview civic Improvement Association, Inc. He read both Resolutions that authorized Executive Director, Beau Bassich to act on behalf of the Association in all matters pertaining to the Cooperative Endeavor Agreement; state of Louisiana, the city Park Improvement Association and the Lakewood Property OWners Association, and the second Resolution for Lakeview civic Improvement Association, Inc. J He explained that the these funds were given to the Park for safe keeping and to handle because they have to go through a state agency. Dr. Williams asked if we receive any benefit from this "pass through" money? Ms. Bruce replied that we invest the money and we receive the interest on the Treasury Bill. Dr. Williams moved for adoption of both Resolutions, seconded by Mr. Harold and unanimously approved. INTRODUCTION - President Mathes introduced Bruce Gaubert, who is a new Board member and representative from the Friends of City Park. COMMUNICATIONS - Ms. McFarland reported that they have been meeting with representatives from Shell Oil Company and also from Verizon. REPORT OF STANDING COMMITTEES: ARCHITECTURE AND ENGINEERING COMMITTEE - Mr. Schrenk reported that the Timken Center has an ongoing problem with waterproofing and lights which keep burning out. He said that the Legal Committee has been advised, however, the A&E Committee is trying to get some solutions for repairs. Mr. Schrenk stated that there are some maintenance problems with roof leaks at the golf and tennis facilities. He said that the I committee is offering some recommendations. Mr. Schrenk mentioned that the Pavilion of the Two sisters' exterior wall extends below the terrace causing some waterproofing and termite problems. Mr. Schrenk commented that the committee will begin formulating a Maintenance Budget, not necessarily affordable, but one that should be required to operate the Park properly. He feels that this will help with Long Term Planning. A report was filed. CELEBRATION IN THE OAKS COMMITTEE - Mr. Becker reported that Celebration In The Oaks was very successful. He said that there were 100,000 walk-through visitors and approximately 38,000 drive through cars. He stated that we raised more money from this event than ever before. He said that this attributed through the efforts of the staff, volunteers and good weather until the last week when it became cold. He reminded that Celebration will re-open January 29 through February 2 for the Super Bowl. Mr. Becker stated that at the end of Celebration, a thorough review was conducted and looked at all of the issues that were associated I wi th the event. He said that the event has grown beyond the staffing capability, which has put undue burden and pressure on persons such as Janet Larue and Barbara Hammett, who want to be in -4- the fund-raising end of the business but are in the administrative side also. He commented that Paul Soniat wants to devote more time to the Garden and the second phase of the Conservatory of the Two sisters. Mr. Becker feels that the event needs re-organizing.
Mr. Becker stated that Celebration In The Oaks will be re-organized and placed under the Special Events Department. He said that more staff will be included in this department to try to reduce the burden off the volunteers and Paul Soniat. In addition, Mr. Becker I commented that Bob DeViney will become the permanent Director of special Events and feels that he will do a great job.
Mr. Becker reminded that we retained a consultant, Clare Graham, to look at the event and give us his opinion and fresh ideas. He said that Clare Graham, consultant for Disney, Bellingrath Gardens, Callaway Gardens, etc. will probably submit his report this week. Mr. Becker commented that Clare Graham's report will probably recommend more investing in lights and displays to upgrade the event. He said that Mr. Graham's comments to us were that the event was a tremendous value and justified a price increase. He mentioned that the price for the walk-through exhibit has not been increased in seven years, but the drive-through was increased $1.00 last year. Mr. Becker proposed to the Celebration Committee to raise the admissions from $3.00 to $5.00 for the walk-through and from $8.00 to $10.00 for the drive-through. He said that this has been approved by the Celebration, Finance and Executive Committees and now is recommended to the Board. Mr. Becker stated that the City of New Orleans did an audit on the Park's books for November and December and focused on the I Celebration exhibit. Findings from this audit could negatively impact the Celebration revenue in the future.
Mr. Harold questioned if we pay amusement tax? Mr. Becker answered that we pay amusement tax on amusement rides. Mr. Harold was concerned about the city taxing a state agency. Mr. Becker explained that in the same audit, they are also considering applying the amusement taxes to golf courses throughout the city as a game of skill and chance. Councilman Gusman felt there is something that could be done to address the issue and indicated he would work with councilman Shea on the issue. He believes that there is a world of difference between collecting money for someone to ride an amusement ride in Jazzland as opposed to coming and viewing one of the treasures of the city. He will address the issue concerning admissions to Celebration In The Oaks with the city. Mr. Becker appreciated his assistance. Mr. Becker stated that with the price increase, it would free up more money to spend on lights and new exhibits. He explained when I considering the rate increase, the raise in admission results in other things such as a temporary fall-off in attendance. He commented that the Park's record indicated that every time the admission was raised, a fall-off in attendance occurred during the first year, nevertheless, it did come back up the following year. -5- as He indicated that the amount of money that a fee increase would raise tends to vary, but we could use every penny. He commented that if the sales tax doesn't come to fruition from Councilman Gusman's efforts, then it would be great for us. Mr. Becker felt that the raise is justified both from our own observation of the value from the exhibit, as well as an outside observation of the value from the exhibit. He said that we J certainly need to generate more revenue to address the things that people enjoy seeing, better care of the exhibits, more consistent care of the lights, etc. He stated that these are the things that we have to provide. He felt that re-organizing the department, staffing a little more, raising the admission to cover these cost as well as improving exhibits, will set a good foundation for next year. MOTION - Mr. Morgan moved to accept Celebration In The Oaks increase in admissions, seconded by Mr. Plough.
Mr. LoRusso asked how is the price increase supported, by ~n outside consultant or internal? Mr. Becker replied that l.S supported by both. He said that the outside consultant, Clare Graham who was brought in to evaluate the exhibit, told us that he thought the admissions were very underpriced compared to this area and region. He commented that from our own observation, the cars driving through the exhibit are full and the cost per person is minimal. He said that the walk-through should have been increased gradually over the seven years because of the vast improvements through the exhibits. He feels from an internal and external point of view, it is justified. Mr. LoRusso questioned if there were any financial short falls? I Mr. Becker answered that our projection of additional revenue raise include a temporary decrease in attendance. He anticipates to raise between $40,000 and $200,000 depending on the sales tax issue and fall-out in attendance. Mr. Plough said that even though we are expecting lower attendance, the price increase would generate more revenue. Mr. Becker said that a low number of $40,000 indicates a 15% decline, which has sometimes occurred in the past but rebounded the following year. Mr. Harold asked if there were more days for Celebration this year? Mr. Becker replied that there were no more days, however, everything that could go right this year, did go right including the weather and Christmas being on a Tuesday opposed to a saturday. He said it rained on the first weekend, but then the weather was great except for the last weekend when it was cold. He remarked that the vast majority of money is made from December 1st to Christmas. Mr. Mathes said that most questions will be answered when the final report becomes available.
Mr. Plough questioned if Celebration was a Friends event? Mr. Becker clarified that this was a Park's event and all the monies go to the Park. Councilman Gusman suggested if the Park was planning to upgrade the I event, then focus on letting people know of the changes. Mr. Becker stated that two new exhibits this year were the "American Flag" and a "Christmas Tree". In addition we re-energized the -6- fountain. He feels that we will have to make the same or a greater investment next year. Mr. Mathes wondered if it was possible to keep people out of the Park when it gets dark before 5:30 p.m. when Celebration opens, because many drive through for free. Mr. Becker mentioned that one of the interesting things this year was that we reached a new market of teenagers. He said that I someone felt that this was attributed to not having an ice rink. He commented that families came around 5:30 p.m., and teenagers came after 8:00 p.m. looking for things to do. He stated that our consultant suggested to look into this new market and do things to help stimulate it. The motion passed unanimously. CONCESSIONS COMMITTEE - Ms. Nesser reported that concessions looked really good in December. She said that the catering sales in the Timken Center are slightly ahead of budget for December and year to-date. The Timken rentals are at budget, but the Pavilion rentals are slightly behind budget. Ms. Nesser stated that Amusements and Storyland are ahead of budget year-to-date. She said that the good weather in December and the increase in attendance for Celebration helped Amusements. Ms. Nesser indicated that the only areas behind budget were the Timken Center and golf concessions areas. She noted that the golf concessions will be managed by Kemper effective February, 2002. Ms. Nesser commented that Don Gauthreaux reported that the soccer fields are generally fully utilized. She said although soccer I continues to be popular, there are some maintenance issues with drainage and maintaining the fields. She mentioned that we are waiting on a grant from the National Soccer Foundation, which should be approved by May 2002. She said that in the meantime, there maybe some complaints about the soccer fields because of the constant use. Ms. Nesser mentioned that Tad Gormley Stadium will start hosting some soccer events and we may get some concessions revenues there. She asked that a profitability analysis be made before making any commitments on concessions. A report was filed. DEVELOPMENT COMMITTEE - Mr. Morgan stated that the Development Committee meeting is scheduled for Tuesday, January 29, 2002 at 4:15 p.m. and welcomed any participation from the Board. GOLF COMMITTEE - Mr. Hunter reported that paid rounds were up 15% in the first quarter, October through December. Mr. Hunter explained that the purpose of transitioning of food and beverage operations to Kemper Management in February, 2002 is an effort to make it more customer friendly. I Mr. Hunter stated that Mr. Becker is considering a proposal by the -7- National Golf Foundation to evaluate our overall golf operations to determine how effective it is, the structure, etc. Mr. Becker expects to receive this report possibly by Spring. He needs to have the results of this evaluation soon enough in order to make a determination on what to do, because the Kemper contract ends in september 2002. Mr. Hunter feels that the golf experts will give the Park their honest opinion in negotiations with Kemper or J someone else. Ms. Nesser questioned if we were not to continue with Kemper Management, maybe we have to start to explore other prospects. Mr. Becker stated that we will have to do this in April or May, because if we decide to continue with Kemper or someone else, we have to give them time. Mr. Harold asked if there was a performance date stating when the Request for Proposal has to come out? Mr. Mathes felt that there was one, but did not know the date. Mr. Becker commented that Kemper's lease is expiring and unless there is a way to extend it, we will have to get another bid. Mr. Mathes requested to give a copy of the contract to Mr. Lupin, Legal committee Chairman, for review.
A report was filed.
HORTICULTURE AND GROUNDS COMMITTEE - Mrs. Duplantier reported that the cost for the excellent new grass cutting equipment for maintenance was $33,000, but was very essential. Mrs. Duplantier mentioned that the committee is still working with the Japanese Garden society.
Mrs. Duplantier stated that the New Orleans Garden society will pay I to fix or replace our flagpole. Mrs. Duplantier commented that the Friends are making a survey of the trees in the south end of the Park in order to use the revenue from Lark. The survey will determine which trees are termite infested, what trees need trimming, or whatever help is needed for the trees.
Mrs. Duplantier stated that the Volunteer program is still going strong, however, they need volunteers. She asked the Board to help recruit more volunteers. She distributed a Volunteer "flyer" asking for help with many activities and to contact P.O. Towe, Volunteer Coordinator. Mr. Morgan asked if these "flyers" could be posted in grocery stores? Mrs. Duplantier felt that this could be possible.
A report was filed.
HUMAN RESOURCES COMMITTEE - Mr. Harold reported that he met with Christine Casey to develop a plan for the significant needs of the Park. Mr. Becker stated that the results of the "employee survey" came back Friday, and Christine Casey is making copies for Human Resources Committee. He commented after the Human Resources Committee reviews the survey, the Board may want a copy. He said I that it is a sobering look at the status of our employees. -8- Mr. Becker commented that the first "Annual Ham Hurl" was given to our employees at Christmas. The employees were very happy and pleased.
LEGAL COMMITTEE - No Report.
PUBLIC RELATIONS COMMITTEE - No Report. RISK MANAGEMENT COMMITTEE - No Report. I SPECIAL EVENTS COMMITTEE - Mr. LoRusso has been speaking to Steve Rehage regarding Voodoo Fest. He said that Steve Rehage indicated that Tollstar Industry Music Magazine gives out the annual Tollstar award, which is similar to the Grammy Awards, and Voodoo Fest is among the four events nominated; Summerfest in Milwaukee, Jazzfest in New Orleans, Voodoo Fest in New Orleans and Bumper Shoots in Seattle. Voodoo Fest is in its third year and will be competing against events that have been going on for thirty years or more. Mr. LoRusso said that the date for the award is February 9th.
Mr. LoRusso mentioned that negotiations are being made with Steve Rehage to move Voodoo Fest to November 1st and 2nd based upon whether there is a conflicting event in the stadium. Mr. LoRusso stated that Rehage is willing to sponsor a fund-raising event for the Park for free - gratis.
A report was filed.
STABLES COMMITTEE - No Report. STADIUM AND RECREATION COMMITTEE - Mr. Moffitt reported that for the first time high school soccer is being played at Tad Gormley I Stadium. He said that we are generating about $1,000 a week in revenue from the rental fee, concessions, parking and the gate.
Mr. Moffitt stated that we will have a loss on the Super Bowl activities because the State Fire Marshall at the request of the NFL visited the Park unexpectedly. The stadium was cited for two violations.
1. Sprinkler system pipes not being insulated. 2. Fire alarm in inoperable condition.
Mr. Becker stated that most of the money is in the fire alarm which hasn't worked in a number of years and will cost quite a bit.
Mr. Moffitt mentioned that there are some problems on being able to lift sod with the old tractor because of the weight on the hydraulics on the automatic system. It was better to manually lift the sod. Mr. Moffitt stated that the stadium is considering a new sound system which could cost approximately $13,000 pending on formal I bids. Mr. Becker said that bids will be open on February 1st, but we will have to find the funds for it. Mr. Becker approached the Sugar Bowl Committee for assistance in funding, however, nothing has been decided. -9- Mr. Gaubert mentioned that the Soccer Coach from Clemson University is coming to New Orleans for the State Soccer Championship Games which will be held in Tad Gormley Stadium.
Mrs. Duplantier asked how soccer was affecting the field in Tad Gormley Stadium? Mr. Becker replied that Jesuit and Brother Martin played soccer this past weekend. He said that Matt Massey and Don Gauthreaux instituted a new program whereby we split the revenue I 65% for the Park and 35% for them. He commented that we also made money on the two Sacred Heart games. He stated that everyone was very happy with the arrangements. Mr. Becker inspected the field this morning and the field is in perfect shape. He mentioned that the high school coaches were thrilled to have the opportunity to play on the field which is in incredible shape.
A report was filed.
TENNIS COMMITTEE - Mr. Turner reported that the financials in November indicated a net profit of $1,786.00 or $1,806.00 above budget. The Pro Shop profits were $1,135.00. He stated that in December the net revenue showed a loss of $69.00, but was $7,167.00 above budget. The Pro Shop profits in December were $1,214.00 or $1,132.00 above budget.
Mr. Turner had a lengthy discussion with Steve Doyle and George Parker about supervision concerning the work on the courts. He said that we are still getting complaints about the condition of the courts and hopes this problem can be corrected.
Mr. Turner stated there is a roof problem on the Wisner Tennis Center and a serious water problem on the second floor balcony. I Mr. Turner will report back later. A report was filed.
FRIENDS OF CITY PARK - Mrs. Legrand reported that Betty Bagert said that the very successful 2001 Lark generated the biggest budget ever for the trees and the Tree Report. Betty Bagert got together with Tom Campbell, Dan Gill, Andrea Legrand and several people to look into putting bollards around the trees for protection.
Mrs. Legrand stated that many Friends' members walked through Celebration In The Oaks. She said that the Friends drive-through entrance had a little problem with some members not having their sticker attached to the windshield. She commented that some excuses were "their car was in the shop" or "it was a rental car" or "this is a bigger car". She said about 4,000 Friends members came through the drive-through.
Mrs. Legrand stated that the "Friends Shoppe" at Celebration is very big with tourists who spend the most. She suggested to put brochures in hotels and advertise so more tourist will know about the "Friends Shoppe". She mentioned that the teenagers were not interested in the spending in the Shoppe.
Mrs. Legrand remarked that the Friends' New Year's Eve Party was I very successful. ?;P -10- Mrs. Legrand reminded that Lark in the Park is Friday, October 4, 2002 and possibly the theme will be a "Lawn Party" to buy equipment. Mrs. Legrand mentioned that the Friends bumper stickers are forthcoming soon.
A report was filed.
LONG RANGE PLANNING COMMITTEE - Mr. Becker stated that they hope to start in February. BOTANICAL GARDEN - Mrs. Trimble reported that she received a number of contributions during the holiday season, many of $1,000, $2,000, etc. She said that one of the contributions was $7,500 from the Helis Foundation.
Mrs. Trimble reminded that in August the Azby Fund pledged $232,000 to take care of cost overruns; in september the Azby Fund gave $150,000 for same. She received today $82,000 from the Azby Fund designated for the interiors. She said that on December 5 the Azby Fund sent an additional $32,000 for cost overruns, and later she received another check for $20,000 from Michael Liebaert from the Azby Fund.
Mrs. Trimble will meet with Michael Liebaert today at the Conservatory construction site. She said that caulking is being done, one piece of glass missing will be installed, and on Friday painting will begin again. Mrs. Trimble asked the painters how many more coats of paint? They said six more coats of paint which I will total fifteen coats on the doors. She was quite amazed! Mrs. Trimble mentioned that the balance of things to do in Phase I for the Conservatory is the misting fog system, painting the columns within the dome, and also the shades. She said that the painting should be finished in about 10 to 14 days. She remarked that inside looks very stunning.
Mrs. Trimble commented that we have a $725,000 pledge from the Azby Fund for the Conservatory Phase II; $500,000 from the state; $165,000 from the Friends; Which totals $1,390,000. Mrs. Trimble met with will Tregre this afternoon to discuss Phase II and if there were any changes.
Mr. Mathes stated that Mrs. Trimble, who is an extraordinary, remarkable lady, has done a yeoman's job with the Conservatory of the Two sisters. Everyone applauded.
NEW BUSINESS - Mr. Mathes thanked the Friends for purchasing the new American Flag and stand for the Board Room.
There being no further business, President at 5:10 p.m.
Dottie zieg~ Executive/Recording Secretary I Eawadc~t e President • Palin Drive-
Meow OrlMn•• LA.
70124 4.0B RESOLUTION OF AUTHORITY
Be it hereby resolved by the Board of Commissioners of the City Park Improvement Association (the "Association"), acting through its Executive FAX 804 483.9412 Director, Beau L. Bassich, has the authority to act on behalf of the Association in ail matters pertaining to the Cooperative Endeavor Agreement: State of www.M.WOrieans.comIcttypark Louisiana and the City Park Improvement Association and the Lakeview Civic Improvement Association, Inc.
The above resolution was approved by a majority of the members of the Executive COI¥E1ittee of the Boapl-pf Comny,sioners of the Association I as of this (8--=aay of c6-R ~"-f,£~ 'k [! 0 ,I .
Arlene Nesser Secretary New Orleans City Park Improvement Assn.
I
An &qual Opportunity Employ... 'Palm Drift
Mew OrlMn., LA.
70124-4608
RESOLUTION OF AUTHORITY
Be it hereby resolved by the Board of Commissioners of the City Park Improvement Association (the "Association"), acting through its Executive Director, Beau L. Bassich, has the authority to act on behalf of the Association www.neworieans.comldtypark in all matters pertaining to the Cooperative Endeavor Agreement: State of Louisiana and the City Park Improvement Association and the Lakewood Property Owners Association.
The above resolution was approved by a majority of the members of the Executive C~mittee of the !?p¥d ofS:omg I An Equal Opportunity Employer 33 70124 4608 RESOLUTION 1104.482.4888 BE IT RESOLVED, that the Board of Commissioners of the New Orleans City Park Improvement Association (the FAX 104 483.... 2 "Association"), does hereby authorize the "Waiver & Extension of Prescriptive Period" for City of New www.MWorieanl.com/cltypark Orleans tax liability for the year 1998. The above resolution was approved and adopted by a majority of the members at the Board of Commissioners meeting on Tuesday, January 22, 2002. I President New Orleans City Park Improvement Association I .... _Op..... nltylm._ M•• Orl... n., LA 70124 4608 RESOLUTION BE IT RESOLVED, that the Board of Commissioners of FAX 104 483.9412 the New Orleans City Park Improvement Association (the "Association") , does hereby authorize signatures of the following persons for Whitney National Bank, Hibernia www •...worlean .. comldtypork National Bank; all checks except payroll requires two signatures. Robert W. Becker Beau L. Bassich Minette Bruce Toby Summerour Edward C. Mathes I Patrick J. Butler, Jr. The above resolution was approved and adopted by a majority of the members at the Board of Commissioners meeting on Tuesday, January 22, 2002. ct-.t'l1tJ :J Edward C. Mathes President New Orleans City Park Improvement Association I BOARD OF COMMISSIONERS of the CITY PARK IMPROVEMENT ASSOCIATION RESOLUTION WHEREAS, Janet Larue has served City Park these past ten years as Co-Chairman of Celebration In The Oaks; and, WHEREAS, she has given generously, selflessly and with great enthusiasm of both her time and many talents toward the success of this most important fund-raising event for the Park and this city's most well-loved and popular holiday attraction; and, WHEREAS, Celebration In The Oaks, under her able and creative stewardship, has enjoyed outstanding growth and progress and helped the Park achieve the national recognition it now enjoys; and, WHEREAS, for this, the Fifteenth Anniversary of Celebration In The Oaks has generated the most interest and the largest income ever in the history of this important Park event in such a "Red, White & Blue Banner" year. NOW, THEREFORE, BE IT RESOLVED, that the Board of Commissioners of the New Orleans City Park Improvement Association in gratitude and appreciation of dedication, diligence and spirit hereby commends Janet Larue for the excellence of her service and her commitment to the enjoyment of so many families of the City of New Orleans and those visiting the city and to the spirit of this season; and, BE IT FURTHER RESOLVED, that this resolution be spread upon of Commissioners for posterity. ADOPTED THIS d),/llci DAY OF Z;W./IU~ ,I dtHJ;Z . ATTEST:' (2u~ ;.....f )!t.:v:JL ~ ~i:t ~ Arlene M. Nesser BOARD OF COMMISSIONERS of the CITY PARK IMPROVEMENT ASSOCIATION RESOLUTION WHEREAS, Barbara Hammett has served City Park these past ten years as Co-Chairman of Celebration In The Oaks; and, WHEREAS, she has given generously, selflessly and with great enthusiasm of both her time and many talents toward the success of this most important fund-raising event for the Park and this city's most well-loved and popular holiday attraction; and, WHEREAS, Celebration In The Oaks, under her able and creative stewardship, has enjoyed outstanding growth and progress and helped the Park achieve the national recognition it now enjoys; and, WHEREAS, for this, the Fifteenth Anniversary of Celebration In The Oaks has generated the most interest and the largest income ever in the history of this important Park event in such a "Red, White & Blue Banner" year. NOW, THEREFORE, BE IT RESOLVED, that the Board of Commissioners of the New Orleans City Park Improvement Association in gratitude and appreciation of dedication, diligence and spirit hereby commends Barbara Hammett for the excellence of her service and her commitment to the enjoyment of so many families of the City of New Orleans and those visiting the city and to the spirit of this season; and, BE IT FURTHER RESOLVED, that this resolution be spread upon of Commissioners for posterity. 1PTED Tn" MaUG DAY OF ~ , dtH A u..~,t?tnJ 7 ATTEST: ~.r-f \z,?X~ Edward Mathes Nesser BOARD OF COMMISSIONERS of the CITY PARK IMPROVEMENT ASSOCIATION RESOLUTION WHEREAS, Clarence Eckelmann joined the City Park Improvemennt Association family fourteen years ago as a NOPSI employee when he first started working for Christmas in the Oaks; and, WHEREAS, after he retired from his position with the utility company, he remained committed to Christmas in the Oaks as a volunteer which soon became a full-time position as its Technical Advisor; and, WHEREAS, Clarence Eckelmann because of his association with Celebration eventually became the "Go-To Guy" for anything to do with electrical, construction, maintenance or whatever; and r WHEREAS, Clarence Eckelmann passed away in September 2001; NOW, THEREFORE, BE IT RESOLVED, that the Board of Commissioners of the New Orleans City Park Improvement Association acknowledges in memory of the longtime and outstanding commi tment of Clarence Eckelmann to the Park and to the City of New Orleans and its Citizens; and, BE IT FURTHER RESOLVED, that this resolution be spread upon of Commissioners for posterity. (/. ADOPTED THIS 0{;JVN.c£'DAY 0y7'7'fl'---_/JL_L_~------,hIL'---=:d:..:....::.tHI--=-c:...2...--=_ wt1n\ J ATTEST: !l~)~ ~dd C. Mathes Arlene M. Nesser President February 20, 2002 701Z4-4608 MEETING NOTICE AND AGENDA FOR TUESDAY, FEBRUARY 26, 2002 MEETING OF THE BOARD OF COMMISSIONERS OF CITY PARK ~AX S04 483.9412 TIME: 4:00 p.m. WWW.MWOrieanl.com/cltypark PLACE: Administration Building, 1 Palm Drive 6. Report of Nominating Committee and Election of Nominating Committee 2002. 7. Report of Officers. 8. Report of Committees. 9. Report of Museum Representative. 10. Report of Friends of City Park. II. Unfinished Business. 12. New Business. 13. Adjournment. I An Iqual Opportunity ImployM' Management Report Board Meeting February 26, 2002 Robert W. Becker • Chief Executive Officer I. Strategic Planning A. Eskew + Architects has agreed to become the overall project coordinator for the Strategic Plan - A specific schedule for conducting the plan is in preparation for review by the Long Range Planning Committee. B. Scope of Work has been negotiated with each member of the team and will be coordinated by Eskew C. Funding has been finalized at $55,000 for the plan. ($5,000 from Greater New Orleans Foundation, $20,000 from the Freeport Foundation, $5,000 from the Reily Foundation, $25,000 from the Economic Development Fund) II. Management Activities A. F&B operation at golf transferred to Kemper Management B. Two new pieces of grass cutting equipment arrived - both riding mowers, one with an edge attachment. A new tractor, bush hog and flail mower have also been ordered. I C. Accepted bid for the renovation of the sound system at Tad Gormley D. Held a variety of successful events and activities in conjunction with the Super Bowl E. Began construction of new soccer field at Harrison and Marconi F. January revenue was significantly off budget due to severe cold and rain. Operating expenses continue below budget. We are ahead of budget through the first third of the year Added $40,000 to our reserves at the LAMP fund. G. Resumed the implementation of the Park's comprehensive drug and alcohol testing program H. Began implementation of reorganized CITO staff, Bob DeVinney appointed permanent director of Special Events and CITO placed under his responsibility I. Monopole lease signed and preliminary work on erecting the monopole began J. Began repairs to Pavilion as outlined by A & E Committee K. Began Performance Planning with each member of the Senior Staff reviewing past performance and setting out objectives for the rest of our financial year I HI. Fund Raising A. Initiated contacts with several large companies about participation in park development efforts B. Requested increase in Bicentennial Grant to gardens for La. Purchase Exhibit • C, Met with U. S, Agriculture Dept. about increased efforts to address Formosan termite issues D, Beth, Bill Congemi and myself met with General Manager ofWDSU about a major underwriting ofthe C,T, Parker Building and Program at Storyland IV. A. Reviewed employee survey with H.R committee and with Park Supervisors 8. Spoke to NAIM Association about the park C, Submitted new comments on new draft of Planning Commission's Park and Recreation element of the Master Plan D, Began development of a "gain sharing" plan for employee compensation E. With the assistance of UNO - held a City Park night at a UNO basketball game with free tickets for staff Respectfully submitted, ~.f3H£' I Robert W, Becker Chief Executive Officer New Orleans City Park Improvement Association I I-U February 20, 2002 7012<1-4608 Board of Commissioners New Orleans city Park Improvement Association New Orleans, Louisiana 70124 Executive Director's Report FAX 104 483.9412 Dear Commissioners: www.n.wo ....ns.comldtypark Bill Finkenstein and his crew have completed the yearly work on the Carousel animals. They were here from January 21 thru January 26. He also brought two of the fiberglass figures that have been used in our overhaul of the Carousel two years ago. We also have discovered that two of the sweeps (arms) on the machine will have to be replaced. Commissioners Morgan and Schrenk are helping us with this. I We are receiving bids on lighting for the new soccer fields. We received inquiries from a exploration company concerning oil leases on Couba Island. We were hoping the lease with Reef Exploration who drilled the well (dry hole) starting in August could be released, however, we were advised the lease was automatically extended until August of this year. The other prospect, Ginger Oil, is still contemplating spudding in about two-three months. I will make a supplemental verbal report should any additional information present itself prior to the next meeting of the Board of Commissioners. ~spectfUllY ~bmitted, / f~U f~ ~_4__ -{_Lt: [ " Beau- L. Bassich Executive Director BLB/dz .... _Op_n ...... 2/18/0214:50 New Orleans City Park Improvement Association - -Balance Sheet - For the Period 10/1/01 thru 1/31/02 Final January January LV January January LV Current Assets Current Liabilities Cash 467,035 (183,950) Accounts Payable 388,519 491,260 Restricted Cash 375 Sales Taxes Payable 39,490 23,324 Accounts Receivable 176,602 266,723 Payroll Taxes Payable 16,490 13,163 Allowance for Doubtful Accounts (50,000) Accrued Liabilities 604,025 569,300 Due from PEPCO 1,500 28,000 Restricted Liabilities 60,000 41,000 Investments 175,813 89,632 Deferred Revenue 361,872 402,309 Restricted Investments 86,930 64,635 Prepaid Expenses 67,008 120,046 Total Current Liabilities 1,470,397 1,540,356 Deposits 31,786 31,136 Inventory 134,719 201,822 Long-Term Liabilities Total Current Assets 1,091,392 618,419 Notes Payable Leases Payable 295,800 269,267 Long Term Payables 1,302,988 1,184,519 Total Long-Term Liabilities 1,598,788 1,453,786 Long Term Assets Long Term Restricted Investments 320,440 468,814 Capital Buildings + Equipment 18,421,893 17,998,867 Accumulated Depreciation (7,258,174) (6,287,391 ) Retained Earnings - Oct 1 2,123,380 2,702,150 Construction in Progress 508,772 463,186 Contributed Capital 7,500,948 7,636,520 Total Long Term Assets 11,992,930 12,643,474 Total Capital 9,624,328 10,338,670 Net Income V.T.D. 390,810 (70,918) Total Assets 13,084,322 13,261,893 Total Liabilities + Capital 13,084,322 13,261,893 _'18102 14·50 New Association For the Period 10/1/01 thru 1/31/02 -Final ~S January Budget Variance Year to Date Budget YTD Variance Total Budget Self Generated Revenue 564,118 737,340 (173,222) 4,241,388 4,180,479 60,909 11,456,012 Oil + Gas Royalties Gross Revenue 564,118 737,340 (173,222) 4,241,388 4,180,479 60,909 11,456,012 Cost of Goods Sold 54,565 63,007 (8,442) 432,770 452,400 (19,630) 1,273,567 Gross Profit 509,554 674,333 (164,779) 3,808,619 3,728,079 80,540 10,182,445 Expenses Payroll 391,318 401,289 (9,971) 1,680,280 1,800,253 (119,973) 5,159,756 Contract labor 79,949 80,489 (540) 398,189 420,871 (22,682) 901,332 Payroll Benefits 60,729 47,147 13,582 199,387 206,074 (6,687) 604,425 Contract Services (2,736) 21,787 (24,523) 64,596 80,168 (15,572) 236,377 Repairs + Maintenance 37,571 34,549 3,022 123,998 138,396 (14,398) 411.643 Utilities 42,037 49,250 (7,213) 145,935 179,800 (33,865) 502,500 Telephone 5,182 5,616 (434) 20,888 22,419 (1,531) 67,231 Communications 1,372 3,046 (1,674) 10,661 16,367 (5,706) 40,746 Supplies 34,372 24,423 9,949 92,736 147,643 (54,907) 401,633 Fuel 2,731 3,768 (1,037) 12,982 15,978 (2,996) 47,248 Bad Debt Expense 3,500 3,500 3.500 3,500 Administrative 11,959 25,167 (13,208) 82,761 107,970 (25,209) 293,140 Travel + Entertainment 796 3,558 (2,762) 2,604 10,832 (8,228) 26,700 Insurance 25,557 25,560 (3) 103,087 102,227 860 306,687 Advertising 12,995 17,089 (4,094) 26,032 45,914 (19,882) 141,042 Interest 1,813 2,032 (219) 7,678 8,128 (450) 24,384 Uniforms 2,983 816 2,167 4,329 12,164 (7,835) 23,495 Other 296 1.158 (862) 689 5,482 (4,793) 40,792 CITO - Miscellaneous 23,305 22,400 905 259,294 57,990 201,304 77,990 Rentals 15,888 17,381 (1.493) 82,387 85,024 (2,637) 239,578 Special Events 401 450 (49) 13,050 Operating Expenses 751,617 786,525 (34,908) 3,322,414 3,464,150 (141,736) 9,559,949 Net Profit before Depreciation (242,063) (112,192) (129,871) 486,204 263,929 222,275 622.496 Depreciation 45.444 44,978 466 165,505 161,990 3,515 522,496 Net Profit before Extraordinary Income (287,507) (157,170) (130,337) 320,700 101,939 218,761 100,000 Extraordinary Income 70,110 70,110 Net Profit (287,507) (157,170) (130,337) 390,810 101,939 288,871 100,000 1'1 211810214:53 New Orleans City Park Improvement Association Page 3 Net Profit by Department For the Period 10/1/01 - 1131/02 January fu!QW Variance Year to Date Budget YTD Variance (12,842) 109,808 (122,650) 11,081 68,098 (57,017) I:,.~ 15,298 29,240 (13,942) 143,449 163,420 (19,971 ) Driving Range 10,566 29,493 (18,927) 99,671 131,996 (32,325) Golf, Carts, Range 13,022 168,541 (155,519) 254,200 363,514 (109,314) Parkview Cafe + Gift Shop (2,414) (3,060) 646 7,796 3,404 4,392 Golf Restaurant (7,375) 828 (8,203) (3,619) 14,216 (17,835) Carousel Concessions (4,978) (2,113) (2,865) 42,771 23,591 19,180 Stadium Concessions (4,309) (3,033) (1,276) 154 23,433 (23,279) Ice Rink Concessions Concessions (19,076) (7,378) (11,698) 47,103 64,644 (17,541 ) Catering 13,202 17,797 (4,595) 227,087 193,340 33,747 Vending 115 438 (323) 1.449 2,302 (853) Special Services Mgt (24,593) (28,841 ) 4,249 (77,152) (101,039) 23,887 Special Services (11,276) (10,606) (670) 151,383 94,603 56,780 Rides (55,871 ) (26,292) (29,579) 192,424 165,655 26,769 Storyland (2,013) 693 (2,706) 8,830 8,702 128 Rides + Storyland (57,884) (25,599) (32,285) 201,254 174,357 26,897 (7,195) (3,637) (3,558) (3,002) (7,725) 4,723 nis Pro Shop (609) 807 (1,416) 2,849 3,218 (369) I""Tennis + Pro Shop (7,804) (2,830) (4,974) (153) (4,507) 4,354 Quadraplex 733 (881 ) 1,614 (7,284) (6,371) (913) Quadraplex Concessions 339 796 (457) 6,421 7,884 (1,463) Boating + Fishing (2,575) (2,700) 125 (6,347) 5,189 (11,536) Sports Camp Quad + Concessions (1,503) (2,785) 1,282 (7,209) 6,702 (13,911) Botanical Gardens (25,759) (26,815) 1,056 (7,993) 11,206 (19,199) Celebration in the Oaks 8,191 (16,112) 24,303 461,282 303,077 158,205 Gardens + CITO (17,569) (42,927) 25,358 453,289 314,283 139,006 Stadia 1,139 (18,346) 19,485 (19,506) (51,071 ) 31,565 Concerts 4,180 4,180 25,204 51,000 (25,796) Miscellaneous 47,223 33,330 13,893 144,680 82,770 61,910 Miscellaneous - PEPCO (1,505) (1,667) 162 (10,864) (6,668) (4,196) Development (2,053) (4,281) 2,228 (9,546) (17,124) 7,578 Administration (64,888) (66,522) 1,634 (255,293) (266,903) 11,610 Park Maintenance (109,087) (104,881) (4,206) (373,465) (420,400) 46,935 (25,460) (30,863) 5,403 (100,946) (138,298) 37,352 ertising (20,460) (25,156) 4,696 (56,177) (78,485) 22,308 I'O"~man Resources (9,132) (9,943) 811 (32,449) (40,719) 8,270 ety (5,374) (5,257) (117) (20,697) (25,759) 5,062 (287,507) (157,170) (130,337) 390,810 101,939 288,871 " 45 NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION PARK STATISTICS -JANUARY 31, 2002 CURRENT PRIORYR CURRENT PRIOR YR I MONTH MONTH YTO YTO DAILY GREEN FEES North 1,047 1,053 5,924 6,081 South 653 916 4,219 4,713 East 1,113 1,394 5,411 6,625 West 1,518 1,199 6,680 5,611 PM - All Course 3,048 1,573 14,649 7,940 Non-Resident 352 208 1,655 963 TOTAL 7,731 6,343 38,538 31,933 GOLF TICKETS Monthly 62 78 419 1,091 Semi-Annual 1 Annual 89 129 156 129 GOLF CART RENTAL 18 Hole 2,109 1,956 11,590 10,399 9 Hole 450 215 1,664 1,322 DRIVING RANGE BUCKETS Adult 3,897 4,588 20,086 20,820 Small 1,111 1,084 5,115 4,965 Junior 361 562 1,759 2,192 I 5,369 6,234 26,960 27,977 DRIVING RANGE Coupon Books 26 183 119 248 TENNIS COURTS Rental Hours 1,056 1,245 3,625 4,603 QUADRAPLEX Batting Cages 262 744 733 2,701 PEDAL BOATS 1/2 Hour 239 1 Hour 162 FISHING TICKETS Daily Adult 5 20 101 141 Daily Youth 5 28 63 Annual Pass 46 FISHING RODEO GARDEN Admissions 192 218 1,552 1,539 Pavilion 10 9 55 54 Garden Study 9 9 51 67 Tours 1 15 25 Lath House 6 9 I Parterre 6 8 Camellia 2 8 15 I CURRENT PRIORYR CURRENT PRIORYR MONTH MONTH YTD YTD RAINFALL Inches 4.19 .. 3.59 .. 15 18 TOUR Buses 193 224 946 1,154 Vans 172 107 756 428 STORYLAND ADMISSIONS 630 8,847 5,665 AMUSEMENT ADMISSIONS 1,072 116,899 78,859 BIRTHDAY PARTIES Storyland 18 18 105 103 Carousel 30 44 208 277 AMUSEMENT RIDES Antique Cars 76 20,375 19,633 Bumper Cars 129 24,280 27,363 Carousel 566 50,185 42,960 Ferris Wheel 16,978 11,368 Mini FerriS 38 3,040 6,856 I Roller Coaster 509 57,500 53,552 Tilt-A-Whirl 184 38,219 41,173 Train 333 101,130 58,411 Umbrella Cars 69 10,567 11,086 Slide 17,638 24,187 Scrambler Helicopters 129 16,297 16,951 Tornado 66 23,215 7,087 Castle 27 17,743 15,916 TOTAL 2,126 397,167 336,543 CELEBRATION IN THE OAKS Walk Thru 2,317 96,925 62,517 Drive Thru 1,418 37,643 36,257 TOTAL 3,735 134,568 98,774 I 47 MINUTES OF THE BOARD OF COMMISSIONERS OF THE NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION. The regular meeting of the Board of Commissioners was called to order on Tuesday, February 26, 2002 at 4:01 p.m. by the President I noting a quorum was present. PRESENT: Edward Mathes, President; commissioners Breckenridge, Brown, Butler, Cabes, Duplantier, Garvey, Gaubert, Harold, Hunn, Hunter, Legrand, LoRusso, Lupin, Nesser, o'Connor, Plough, Rogers, Schrenk and Summerour. EXCUSED: Commissioners Dressel, Hines, Moffitt, Morgan, Shea, Sorapuru, Tolliver, Trimble, Turner and Williams. ABSENT: commissioners Gusman, Mestayer and Rees. STAFF: Beau Bassich, Executive Director; Minette Bruce, CFO; and Dottie Ziegler, Executive secretary. MINUTES - Mr. Mathes asked for any corrections to the January minutes; none were made. Mr. Hunter moved to accept the minutes, seconded by Mr. Brown and unanimously approved. MANAGEMENT REPORT - Mr. Mathes announced that Bob Becker went home yesterday because he was ill and would not be in today. He said that Ms. Minette Bruce will give his report. Mr. Bassich mentioned that Bob Becker asked him to thank those persons who attended the UNO Basketball game and especially Mr. I Brown for all of the arrangements. Mr. Bassich informed that George Parker is now in charge of the Fishing and Boating operation which will open Saturday, March 2. Ms. Bruce reported that Mr. Becker is continuing to work on the strategic Planning. She said that we received $20,000 funding from Freeport McMoRan Foundation and Mr. Becker has coordinated with all people to do the scope of work planned. Ms. Bruce mentioned that the Golf Food and Beverage operation has been transferred to Kemper Management. Ms. Bruce stated that we acquired two new pieces of grass cutting equipment. Ms. Bruce commented that January revenues were significantly off budget due to severe cold weather and rain, especially on Saturdays. She said that our expenses continues to stay below budget, which helped a little. She mentioned that we did add $40,000 to our LAMP fund. Ms. Bruce stated that Mr. Becker is continuing to work on Fund I Raising. -2- Ms. Bruce said that they reviewed the employee survey with Human Resources. Ms. Bruce mentioned that they talked about a "gain sharing" program targeted at $100,000 which was budgeted if we were on target at this point. She said that we will discuss with Finance and Human Resources and Civil Service before we can go forward. I PRESIDENT'S APPOINTEE - Mr. Mathes stated that there were no elected positions open on the Board of Commissioners this year, except for the President's Appointee. He introduced and welcomed will Tregre, the new President's Appointee on the Board of Commissioners. Mr. Tregre is an architect with Mathes Bierre Architects who has been working with the Architecture and Engineering Committee for the last couple of years. Everyone applauded. NOMINATING COMMITTEE - Mr. Brown has been negotiating to fill the Governor's and Chamber's appointees positions with very promising candidates. Mr. Brown reported that Patricia Breckenridge, Arlene Nesser and Jude Sorapuru have completed their second one-year terms on the Nominating Committee. He said that the Nominating Committee recommends the following Commissioners for consideration and approval to serve on the 2002 Nominating Committee: Robert W. Brown, Chairman 2nd term • Edward F. Harold 2nd term Patrick J. Butler, Jr. 1st term Lawrence D. Garvey 1st term Michael D. Moffitt 1st term Mr. Mathes asked for any other nominations; none were made. Mrs. Cabes motioned to accept the slate of nominations, seconded by Mr. Hunter and unanimously approved. COMMISSIONER EMERITUS Mr. Butler motioned for approval to nominate former President Judge C. Hearn Taylor as Commissioner Emeritus. Mr. LoRusso seconded the motion and it was unanimously approved. RESOLUTION - Mr. Butler read the Resolution to waive the crime insurance requirement in its procurement agreement with PEPCO as long as no funds are going into any PEPCO account and no employees are hired by PEPCO. He explained that this was an added expense which was not necessary at this time. Mr. O'Connor moved for approval and adoption of the Resolution, seconded by Mr. Plough and unanimously approved. (Resolution attached) REPORT OF COMMITTEES: ARCHITECTURE AND ENGINEERING COMMITTEE - Mr. Schrenk reported that the committee made site visits to three buildings; Timken Center, I Tennis Complex, and Golf Clubhouse, all of which have roof leaks. -3- He spoke to Ray Molaison, Maintenance Consultant, about these leaks and hopes to have these leaks repaired to eliminate any further interior damage. Mr. Schrenk stated that at the Pavilion of the Two Sisters it was I determined there is positive slope of the door, so the water is not backing up. He said that there is a lot of wood trim around the perimeter tOUChing the stone. He commented that the wood trim is being raised, caulking underneath and replacing all the damaged woodwork inside. He said that three operable doors are being replaced as well as three permanent doors. The cost of these repairs is $13,500.00. Mr. Schrenk reminded that the committee is preparing a maintenance budget which would identify cost to run the Park in a ideal manner. He said that the committee will be contacting different chairman from the Board for their input, as well as, interviewing other people in the Park. He mentioned that the committee will be viewing other Parks in the country for their budgets and where they funding comes from. A report was filed. CELEBRATION IN THE OAKS COMMITTEE - No Report. CONCESSIONS COMMITTEE - No Report . DEVELOPMENT COMMITTEE - Since Digges Morgan was out of town, his report was incorporated in these minutes. At the Development Committee meeting, Mr. Becker informed the committee that he reviewed the 1997 Development Proposal for city Park, as well as, • the recent effort in late 2000 to hire a Director of Development. Mr. Becker revised the previously used classified ad and indicated that a new job announcement for the Development Director would run after Mardi Gras in the Times-Picayune and in the Association of Fundraising Professionals Newsletter. Also at the Development meeting, Mr. Becker gave an overview of funding provided by various foundations which is earmarked for city Park's strategic planning. The committee discussed the need for an endowment to maintain the facilities in the Park. Other contributions may be forthcoming from various organizations for specific projects. A report was filed. FINANCE COMMITTEE - Mr. Summerour reported that on the balance sheet, last year's "cash" had negative brackets, but this year has none which is a good sign. He said that Accounts Payables are also down. Mr. Summerour stated that on the Income Summary year-to-date we I were better than budget, but January was down. -4- GOLF COMMITTEE - Mr. Hunter reported that January total revenue increased 6% versus a year ago, but was below budget. He said that the loss of weekends was plagued with rain. Mr. Hunter stated that the Super Bowl/NFL Charities Golf Tournament was very successful and we generated almost $19,000 in income. He expressed a special thanks to Pat O'Shaughnessy for catering the I event which was excellent, and shows he does a quality job. Mr. Hunter mentioned that the committee will continue to work on the project to protect the stables from errant tee shots. He said that Bob Becker has acquired 100 river birch trees that will be planted soon to beautify the area and provide additional protection. Mr. Hunter stated that the money generated from the Friends Golf Tournament is being spent to restore 57 sand bunkers on the west and East Courses by improving drainage and adding sand. He feels that this will make a big difference in appearance. He said with the money left over when this is completed, we will invest in certain teeing areas that need to be leveled. He remarked that this will probably happen around April. Mr. Hunter mentioned that Golf took over the Food and Beverage operation on February 18th and implemented a number of changes, such as: Daily luncheon specials. Adding satellite TV by the end of March. I Reorganized the beverage cart hours of operation. Offering breakfast buffets on weekends. The good news is that their first week of operation generated $1,400 more than had been done during the week of February 11th. Mrs. Cabes asked if some of the money would be used for the ladies restroom downstairs with a minimal expense? Mr. Hunter will discuss this with Jon LaFever. A report was filed. HORTICULTURE AND GROUNDS COMMITTEE - Mrs. Duplantier reported that the Federated Council of New Orleans Garden Clubs has given Beau Bassich the okay to order a flagpole which prevents the flag from being stolen. They will also furnish a flag. Mrs. Duplantier commented that the Botanical Garden Rose Sale generated $20,000 last month. She said that most of the work was done by volunteers who propagated the roses, potted them, etc. Mrs. Duplantier distributed a "Volunteer flyer" stating "We want you" to help with all departments throughout the Park and requested all volunteers to call P.D. Towe, Volunteer Coordinator at 483- 9409. She mentioned that June Rogers put these "Volunteer flyers" in newsletters and other areas. I 51 -5- A report was filed. HUMAN RESOURCES COMMITTEE - Mr. Harold reported the committee met with Bob Becker to discuss the results of the survey of employees. He said that Mr. Becker has taken a keen interest in making the I Park a great place to work for employees. He commented as the results of the survey we were happy to learn that the employees really love city Park. He said that Christine Casey, Beth McFarland and Bob Becker are working on the results of that survey. He commented that next year we will take a new survey of employees which will allow us more insight on how we have done with our employees. He feels that this is a positive step and we expect to see more positive improvements. LEGAL COMMITTEE - No Report. PUBLIC RELATIONS COMMITTEE - No Report. RISK MANAGEMENT COMMITTEE - Mr. O'Connor reported that there were very few incidents in the last two months. He mentioned that there are two areas of concern. He said that one incident involved an employee operating the Ferris Wheel who was struck on the head by a car. He feels that there is a need to review operating procedures with ride operators. Mr. O'Connor stated that the other areas in the Park involves burglaries. He said that there were two burglaries at the Golf Shop and one at the Tennis Center. I Mr. O'Connor mentioned that roof claims are moving along slowly. He thought the next building would be tennis. Ms. Bruce corrected that the Driving Range was next and then Tennis. Mr. O'Connor said that as we get the money, then we make the repairs. Mr. Mathes stated that the state is helping us with some long needed maintenance. A report was filed. SPECIAL EVENTS COMMITTEE - Mr. LoRusso reported that Rob DeViney presented a list of twelve special events planned for this year. He said that in March this will be the third year we have had the Crescent city Classic, but never really promoted it with a brunch or something after the event. He feels that this maybe too late for this year, however, we should consider something for the future, such as a brunch in the Timken Center since the runners finish around 9:30 a.m. He mentioned that the concept is how to make money with the runners and also the patrons. Mr. LoRusso and Rob DeViney will meet with the promoters for final terms. Mr. LoRusso stated that last year Crescent City Classic made agreements with many different parades to use their floats to make one large aggregate "Mardi Gras" parade. He said that the idea was to lead all the spectators through the city streets into the Park. I He feels that we lost the opportunity to capitalize on this, but we -6- should think about it for next year. Mr. LoRusso mentioned that the Jazz Fest was another item on the , list. He said that because of 9/11/01, no parking will be allowed in the Jazz Fest interior parking lot. He commented that we are trying to get their parking into our Park. Mr. Bassich received a calIon Friday and they are definitely going to expand taking all of Marconi and the two fields for parking. He said that they cannot use Scout Island because of previous commitments. He commented that we will have to renegotiate their fees. Mr. LoRusso said that this will be additional parking and bring more revenues to the Park. Mr. LoRusso remarked that perhaps this is a good time to lay the foundation to Quint Davis that the Park is open for an extended Jazz event. He said that we could be based for a nighttime event possibly in the next three years. Mr. LoRusso stated that Beaver Productions is over grabbing for dates, i.e., June 1 - July 28, 2002 every Friday, Saturday and Sunday. He said that Bob Becker will address a letter to Beaver Productions explaining that there will be a holding fee of $2,000 per event or otherwise release the date. Mr. LoRusso mentioned that Steve Rehage is contemplating moving the date of the Voodoo Fest at management's request. He said that Steve Rehage is also considering a new idea, currently in Europe, a "Music Fest". Mr. LoRusso stated that originally Steve Rehage wanted to put a tent on the soccer field, however, it was too close to the neighborhoods. He reconsidered the location and decided on Scout Island by the area which was cleaned out a couple of years ago, way • back close to the lagoon. He wants it well controlled, fenced in, so he can control the crowd in and out. Mr. LoRusso felt that this was perfect, internally, away from the neighborhoods, for noise, for parking, however, nothing is final at this time. Ms. Nesser questioned if it would be a three day festival? Mr. LoRusso affirmed that this is the intent. Mr. LoRusso stated that there will be a major cleanup along the bayous with approximately 100 people on March 9. He said that this is a week before the Fishing Rodeo, and is the purpose of this cleanup. Mr. LoRusso reported that the Tollstar Industry Music Magazine's annual Tollstar Award was given to "Summerfest in Milwaukee". He said that it was an honor that "Voodoo Fest in New Orleans" was nominated. A report was filed. STABLES COMMITTEE - Mr. Plough mentioned that he met with Leslie I -7- 53 Kramer and discussed some issues. STADIUM & RECREATION COMMITTEE - Ms. Bruce reported that the Soccer Championship games grossed $47,000 from the gates, parking and program sales; concessions grossed about $70,000; and netted about $30,000. She said that the field was fine, the sound system was I working, and everything was great. She stated that last year's event netted about $9,000, so this year was a big improvement over last year. Mr. Bassich mentioned that both Don Gauthreaux with soccer and Matt Massey with the stadium are working together moving the event into the stadium so the Park can make money. Mr. Gaubert mentioned that out of the eight soccer teams that participated in the State Championship Soccer games, six teams were New Orleans schools. TENNIS COMMI~'EE - Since Mr. TUrner was unable to attend meeting, his report is included in these minutes. Net revenue for January indicated a loss of $7,195 or $3,558 less than budget. Year-to date revenue showed a loss of $3,002 or $4,723 below budget. The Pro Shop revenue for January indicated a loss of $609 or $1,416 below budget. Year-to-date revenue indicated a profit of $2,849 or $369 below budget. January is normally a slow month and some programs were delayed in starting. It was reported that the ladies restroom repairs and painting were underway and should be completed this week. The men's restroom will start at a later date. Three bids were received for the new windscreens but the cost was above available monies. If total funds could not be provided, then I it was requested to install the new screens on the new rubico courts and existing screens be used on the old courts until they can be replaced. Another sprinkler head and pipe were broken this week causing damage to the court and repair cost. It was felt that it was caused by players or maintenance personnel. A report was filed. FRIENDS OF CITY PARK - Mrs. Cabes reported that the committee has decided to use the funds generated from the "2002 Lark in the Park" to purchase maintenance equipment for the Park. She said that the theme has not been decided, but it will be a "Garden Party" or "Lawn Party" or something of that nature on a classy level. Mrs. Cabes commented that the committee is hoping to seek sponsorship for the "Lark" from heavy equipment people, i.e., John Deere, etc., because we will be purchasing this equipment once we have the revenue. She said that if anyone has contacts with that type of people, she will gladly meet with them. Mrs. Cabes stated that with some non-designated funds, the Friends I have purchased a bush hog and flair mower, which will be here in -8- about four or six weeks. She said that these two pieces of equipment cost about $5,200. Mrs. Cabes commented that with the "2001 Lark" money, the Friends have contracted a surveyor. She said that they met with the tree experts and their decision was that we need to survey the needs of I the trees; which ones are dangerous, which ones have termite damage, which ones need to be removed or have limbs removed. She mentioned that the Friends contracted with Culpepper to do this work at a cost of $3,000. Mrs. Cabes stated that there was damage to five major oak trees in the Garden last month; one was split and four were damaged. She said that the Friends agreed to pay between $5,000/$5,500 for this work out of the tree fund. Mrs. Cabes mentioned that they ordered the bollards to place in specific areas to keep from parking on the roots, compacting the soil and trees. She stated that the bollards will be eight inches diameter and two feet in the ground and three feet above the ground. She said that they will be spaced correctly apart so that it will prohibit parking but allow passage. She commented that they will start at Marconi and Filmore, then Marconi and Harrison. Ms. Nesser questioned how much money was raised to spend on the trees? Mrs. Cabes replied that about $110,000 was raised. Ms. Nesser asked once we get the results from the $3,000 survey, will all of the work be done right away? Mrs. Cabes affirmed that as soon as we receive the survey, we will try to get as much work done because most of it is way behind schedule. She said that the fear of it is not only to protect the trees but the danger of trees falling on someone. • Mrs. Cabes distributed to all Commissioners the "City Park Bumper stickers" that read "every great CITY, needs a great PARK". She suggested to give some to friends, family or anyone who requests one. She stated that the Friends purchased 10,000 and 4,000 would bemailedintheFriendsNewsletter.Mr . Mathes suggested all Board Members join the Friends of city Park. A report was filed. MUSEUM REPRESENTATIVE - Mr. Bassich reported that NOMA accepted the bid for $4.3 million dollars plus alternates for the Sculpture Garden. He said that NOMA will have to raise another $400,000. There being no further business, the meeting was adjourned by the President at 4:50 p.m. D1I::e~~ -+~"'1C \ Executive/Recording secretary ~ ,L\\J ECIWard c.athes I President 55 70124 4808 RESOLUTION BE IT RESOLVED, that the Board of Commissioners of FAX.04.4B3.94I2 the New Orleans City Park Improvement Association (the Association) does hereby waive the crime insurance WWW.MWorIMnl.com/citypark requirement in its procurement agreement with PEPCO as long as no funds are going into any PEPCO account and no employees are hired by PEPCO. The above resolution was approved and adopted by a majority of the members of the Board of Commissioners present at its regular meeting on Tuesday, February 26, 1 2002. ~d~.. "j! ~VY1,...-..+..-.i-'\?~l~L __;J Edwart:f c. M~L President New Orleans city Park Improvement Association .... lquaIOp...... ","'_ March 20, 2002 70124 4608 MEETING NOTICE AND AGENDA FOR TUESDAY, MARCH 26, 2002 MEETING OF THE BOARD OF COMMISSIONERS OF CITY PARK FAX 804 483.9412 TIME: 4:00 p.m. www.n.worlean ••com/cItyparIc PLACE: Administration Building, 1 Palm Drive 1. Roll Call. 2. Introduction of Guests. 3. Approval of February 26, 2002 Minutes. I 4. Management Report. 5. Communications. 6. Report of Officers. 7. Report of Committees. 8. Report of Museum Representative. 9. Report of Friends of city Park. 10. Unfinished Business. 11. New Business. 12. Adjournment. I 51 Management Report Board Meeting March 26, 2002 I Robert W. Becker Chief Executive Officer I. Strategic Planning A. Initial meeting held with Eskew + staff to develop detailed project schedule. Meetings being planned with Long Range Planning Committee for a kick off of the consultants work in the middle of April ll. Management Activities A. February's budget performance was significantly better than January. We were better than budget by almost $30,000 with the Stadium and the Gardens having a particularly good month. Operating expenses were significantly under budget, which greatly contributed to our successful performance. Golf revenues remain significantly down. B. Continued Performance Planning with Senior Staff C. Began a review by the National Golf Foundation of the golf course operations and contract. This process is expected to take approximately 10 weeks to complete in its entirety. D. Secured commitment ITom Criminal Sheriff for a regularly scheduled I prisoner crew of between 10 - 12 men,S days a week ITom May through August. These workers will supplement our regular grounds staff. E. Began discussions with Museum about their two ''blockbuster'' exhibits for 2003-04 and how they would affect the Park. F. The large park clean up on 3/9 which included employees ITom Shell and other organizations was very successful and set the stage for a successful Bass Rodeo on 3/16. Kudos' to Beth, P.O. and all of the volunteers for a very successful event. G. Completed renovation to the sound system at Tad Gormley Stadium H. Ordered initial quantity of tree protection bollards. Delivery in about three weeks. I. Met with the Museum's sculpture garden contractor (Gibbs Construction) to coordinate the start up of the construction. J. Met with the RTA to review progress of streetcar construction and its anticipated service date to City Park. (Probably toward the end of 2003). ill. Fund Raising A. The President, Matt, Beau and I met with the Nokia Sugar Bowl to continue our request for assistance ITom them with regards to the Stadium. I We are continuing our discussion with the Committee. 58 B. Sent letters of inquiry to several large area companies along with specific opportunities for sponsorship support. C. Began discussions with Greater New Orleans Hotel Association about the possibilities of sponsorship of a CITO exhibit. I D. Resumes from applications for the development position have been received and will begin reviewing them with the Development Committee. IV. A. Spoke to the Botanical Garden Volunteers B. Along with Herb Summerall and Christine, spoke at the Bd. Of Trustees for Group Benefits meeting concerning group benefit coverage for some of our employees. C. Participated in a Planning Commissioners Training Workshop in Mandeville D. Continued work on "gain sharing" plan E. My dogs and myself participated in the annual Hounds 'n Hats event at Popp's Fountain which benefits the visiting pet program. Respectfully submitted, ~.~,(?.~ Robert W. Becker Chief Executive Officer I New Orleans City Park Improvement Association I March 20, 2002 Board of Commissioners New Orleans city Park Improvement Association New Orleans, Louisiana 70124 70124-4608 Executive Director's Report Dear Commissioners: Installed the plaque on the Pizzati Gate. Representative Peppi Bruneau and his sons were in FAX lICI4.483.9412 attendance. www.MWOrIeans.comIcltypark Met with Mark Delesdernier who is interested in putting together a group of volunteers to help Tad Gormley stadium. One of the projects we suggested is a room in the stadium dedicated to "Tad" that could be used to display some of his awards. The room could also be used for receptions and meetings. Cashio, Cochran is continuing work on the soccer fields, the addition to the Botanical Garden Building I and the Library. Bob, Minette and I met with principals of Creative World Travel concerning their activities in the Park. Meet with New Orleans Tours representatives concerning parking activities for the Jazz Fest. The 57th Annual Big Bass Fishing Rodeo was a big success. Many fish were brought in. The largest was 5 Ibs. 4 oz. All of these were released in the front lagoons. Beth did a tremendous job!! Boh Brothers is continuing working on the new soccer field and parking lot on Marconi. I will make a supplemental verbal report should any additional information present itself prior to the next meeting of the Board of Commissioners. Res ectfully submitted, eau L. Bassich I Executive Director BLB/dz An &qual Op,ortunlty ImplOyer 3/20102 10:23 New Orleans City- Park Improvement Association Page 1 e:c, - Balance Sheet - For the Period 10/1/01 thru 2/28/02 Final February February L Y February February L Y Current Assets Current Liabilities Cash 429,860 (297,624) Accounts Payable 345,208 356,067 Restricted Cash 375 Sales Taxes Payable 39,735 27,090 Accounts Receivable 159,578 253,730 Payroll With holdings Payable 17,706 17,637 Allowance for Doubtful Accounts (46,009) Accrued Liabilities 638,611 543,390 Due from PEPCO 5,481 Restricted Liabilities 66,800 40,150 Investments 175,813 89,586 Deferred Revenue 440,221 486,793 Restricted Investments 86,930 64,635 Prepaid Expenses 46,279 126,942 Total Current Liabilities 1,548,281 1,471,126 Deposits 31,786 31,136 Inventory 144,567 199,558 Long-Term Liabilities Total Current Assets 1,028,803 473,819 Notes Payable Leases Payable 283,090 260,561 Long Term Payables 1,302,988 1,236,134 Total Long-Term Liabilities 1,586,078 1,496,696 Long Term Assets Long Term Restricted Investments 320,847 370,336 Capital Buildings + Equipment 18,426,893 18,001,076 Accumulated Depreciation (7,303,747) (6,320,400) Retained Earnings - Oct 1 2,123,380 2,702,150 Construction in Progress 528,923 486,739 Contributed Capital 7,528,048 7,651,520 Total Long Term Assets 11,972,915 12,537,751 Total Capital 9,651,428 10,353,670 Net Income Y.T.D. 215,931 (309,922) Total Assets 13,001,719 13,011,570 Total Liabilities + Capital 13,001,719 13,011,570 3/18/0211:13 New Orleans City Park Improvement Association Page 3 - -Net Profit by Department ~.;j For the Period 10/1/01 - 2128102 - February Budget Variance Yilir IQ Dilil BydgelYID: Variance Golf 7,932 12,776 (4,844) 19,013 80,874 (61,861) Golf Carts 26,242 42,351 (16,109) 169,691 205,771 (36,080) Driving Range 1,050 50,920 (49,870) 100,720 182,916 (82,196) Golf, Carts, Range 35,224 106,047 (70,823) 289,424 469,561 (1BO,137) Parkview Cafe + Gift Shop 1,782 5,119 (3,337) 9,579 8,523 1,056 Golf Restaurant (943) 1,938 (2,881) (4,562) 16,154 (20,716) Carousel Concessions (1,354) (3,259) 1,905 41.418 20,332 21,086 Stadium Concessions 4,062 (3,033) 7,095 4,217 20.400 (16,183) Ice Rink Concessions Concessions 3,548 765 2,783 50,651 65,409 (14,758) Catering 11,347 8,705 2,642 238,434 202,045 36,389 Vending 13 438 (425) 1,462 2,740 (1,27B) Special Services Mgt (24,077) (28,541) 4,464 (101,230) (129,580) 28,350 Special Services (12,717) (19,39B) 6,681 138,666 75,205 63,461 Rides (35,446) (37,891) 2,445 156,978 127,764 29,214 Storyland 2,264 993 1,271 11,094 9,695 1,399 Rides + Storyland (33,182) (36,898) 3,716 168,072 137,459 30,613 Tennis (593) (13) (580) (3,595) (7,738) 4,143 Tennis Pro Shop 115 982 (867) 2,964 4,200 (1,236) Tennis + Pro Shop (478) 969 (1,447) (630) (3,538) 2,908 Quadraplex 1,002 (4,233) 5,235 (6,2B2) (10,604) 4,322 Quadraplex Concessions 389 1,796 (1,407) 6,810 9,680 (2,870) Boating + Fishing (2,508) (4,223) 1,715 (B,B55) 966 (9,821) Sports Camp (131) (131 ) (131) (131) Quad + Concessions (1,248) (6,660) 5,412 (8,458) 42 (B,500) Botanical Gardens 16,909 (1,710) 18,619 8,917 9,496 (579) Celebration in the Oaks (19,997) (21,003) 1,006 441,285 282,074 159,211 Gardens + CITO (3,087) (22,713) 19,626 450,202 291,570 158,632 Stadia 19,678 105 19,573 172 (50,966) 51,138 Concerts 25,204 51,000 (25,796) Miscellaneous (32) 7,955 (7,987) 144,648 90,725 53,923 Miscellaneous - PEPCO (4,947) (1,667) (3,280) (15,811) (8,335) (7,476) Development (1,861) (4,281) 2,420 (11 ,406) (21.405) 9,999 Administration (49,967) (66,522) 16,555 (305,260) (333.425) 28,165 Park Maintenance (82,496) (104,881) 22,385 (455,961) (525,281) 69,320 Park Police (20,859) (26,606) 5,747 (121,805) (164,904) 43,099 Advertising (8,982) (15,B94) 6,912 (65,159) (94,379) 29,220 Human Resources (7,510) (9,942) 2,432 (39,959) (50,661) 10,702 Safety (5,962) (4,614) (1,34B) (26,660) (30,373) 3,713 (174,819) (204,2351 29,356 215,931 (102,296) 318,227 lp3 NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION PARK STA TIS TICS -FEBRUARY 28, 2002 CURRENT PRIOR YR CURRENT PRIOR YR I MONTH MONTH YTD YTD DAILY GREEN FEES North 1,333 1,648 7,257 7,729 South 768 1,164 4,987 5,877 East 1,354 2,034 6,765 8,659 West 1,494 1,428 8,174 7,039 PM - All Course 2,931 2,475 17,580 10,415 Non-Resident 486 437 2,141 1,400 TOTAL 8,366 9,186 46,904 41,119 GOLF TICKETS Monthly 127 140 546 1,231 Semi-Annual Annual 156 129 GOLF CART RENTAL 18 Hole 2,450 3,139 14,040 13,538 9 Hole 425 429 2,089 1,751 DRIVING RANGE BUCKETS Adult 3,604 5,709 23,690 26,529 Small 1,069 1,366 6,184 6,331 Junior 405 508 2,164 2,700 5,078 7,583 32,038 35,560 I DRIVING RANGE Coupon Books 20 24 139 272 TENNIS COURTS Rental Hours 647 821 4,272 5,424 QUADRAPLEX Batting Cages 420 736 1,153 3,437 PEDAL BOATS 1/2 Hour 239 1 Hour 162 FISHING TICKETS Daily Adult 101 141 Daily Youth 28 63 Annual Pass 46 FISHING RODEO GARDEN Admissions 330 218 1,882 1,757 Pavilion 8 9 63 63 Garden Study 13 9 64 76 Tours 15 26 Lath House 6 9 Parterre 6 8 I Camellia 1 8 16 I CURRENT PRIORYR CURRENT PRIOR YR MONTH MONTH YTD YTD RAINFALL Inches 2.14 " 0.00 " 17 18 TOUR Buses 221 224 1,167 1,378 Vans 147 107 903 535 STORYLAND ADMISSIONS 1,713 1,581 10,560 7,246 AMUSEMENT ADMISSIONS 116,899 78,859 BIRTHDAY PARTIES Storyland 30 22 135 125 Carousel 30 29 238 306 AMUSEMENT RIDES Antique Cars 20,375 19,633 Bumper Cars 24,280 27,363 Carousel 50,185 42,960 Ferris Wheel 16,978 11,368 Mini Ferris 3,040 6,856 I Roller Coaster 57,500 53,552 Tilt-A-Whirl 38,219 41,173 Train 101,130 58,411 Umbrella Cars 10,567 11,086 Slide 17,638 24,187 Scrambler Helicopters 16,297 16,951 Tornado 23,215 7,087 Castle 17,743 15,916 TOTAL 397,167 336,543 CELEBRATION IN THE OAKS Walk Thru 96,925 62,517 Drive Thru 388 38,031 36,257 TOTAL 388 134,956 98,774 I MINUTES OF THE BOARD OF COMMISSIONERS OF THE NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION. The regular meeting of the Board of Commissioners was called to order on Tuesday, March 26, 2002 at 4:03 p.m. by the President noting a quorum was present. I PRESENT: Edward Mathes, President; commissioners Breckenridge, Brown, Butler, Cabes, Dressel, Duplantier, Gaubert, Gusman, Harold, Hines, Hunter, Legrand, Moffitt, Morgan, Nesser, O'Connor, Perry, Plough, Rogers, Schrenk, Shea, Sorapuru and TUrner. EXCUSED: Commissioners Hunn, LoRusso, Lupin, Summerour, Tolliver, Tregre, Trimble and Williams. ABSENT: Commissioners Garvey, Mestayer and Rees. STAFF: Bob Becker, Chief Executive Officer; Beau Bassich, Executive Director; Beth McFarland, Public Relations Director; and Dottie Ziegler, Executive Secretary. MINUTES - Mr. Mathes asked for any corrections to the February minutes; none were made. Mr. Brown moved to accept the minutes, seconded by Mrs. Cabes and unanimously approved. MANAGEMENT REPORT - Mr. Becker stated that next week he is meeting with Civil Service in Baton Rouge to discuss the possibility of a limited gain sharing plan for FY2002 in lieu of the merit pay plan for employees which we could not award this year. He feels that Civil Service is very receptive and recognizes the Park's financial limitations. Mr. Becker informed that a new tractor was purchased for the • Quadraplex and, thanks to the Friends, two new attachments for another piece of equipment which is forthcoming. He said that the new equipment has been a "big hit" with the employees. Mr. Becker commented that the meeting with TUlane University regarding their homecoming game in Tad Gormley Stadium was very successful. TUlane has finalized and officially sent a letter indicating that they will play their homecoming game on October 26, 2002 in Tad Gormley Stadium. Mr. Becker feels that this has huge potential as a foray into another whole set of events which could occur at the stadium. Mr. Bassich reported that the Sculpture Garden has officially began, the trailer is being moved in tomorrow. He said that one of the staging areas is outside of the tennis court area which is not being used. He feels that this will be a 12-14 month construction period. He mentioned that 1/4 of the time will be dedicated to taking care of the trees and Park's infrastructure. Mr. Bassich stated that Gibbs is a good contractor and they are very interested in this project. FINANCE COMMITTEE - Ms. Bruce reported that we were budgeted to lose money this month, however, we lost $30,000 less than I anticipated. She said that year-to-date we are $318,000 better than our plan. -2- Ms. Bruce stated that our payables are down about $500,000 compared to last February. She said that money has been set aside to make our third insurance payment and on March 31st we will make payment to the state. Mr. Mathes remarked that Minette Bruce has done a fantastic, remarkable job!! councilman Shea mentioned that we currently get $200,000 from the hotel/motel tax. He was in Baton Rouge this morning and was I informed that this tax is slated for elimination. Mr. Becker was aware of this possibility and wrote to the leadership of the House and the Senate informing them that this is the only money we get from any government entity on a regular basis. councilman Shea stated that this elimination would affect several entities including City Park, but the money is being diverted for a sports franchise package for the Hornets and the Saints. Ms. Bruce commented, that this money would not hurt our operating budget, however; it would hurt future capital improvements. councilman Gusman mentioned that there is another version of the bill in the Senate which cuts funds in half to city Park, but there are complications because there is a gap of what is needed to be funded to meet the obligations of the NFL Saints and NBA Hornets. Mr. Becker commented that we tried to make our case in correspondence with Senator Hainkel and Representative Bruneau, who is our champion of the Park, and also in letters sent to Steve Perry. He said that we tried to put in context that we are team players and support the sports paCkage, nevertheless, this is how I it is affecting us. He hopes that if this does happen, the state would be there for us when we need help. Councilman Gusman commented that the important thing is as they grow and are not dependent or need as much support, we should ensure that we are back in line for these funds. Mr. Becker explained the importance of this tax as related to the Park. He said that we used this money for grass cutting equipment which we could not have afforded otherwise. He added that also part of the money will be used for the Strategic Long Range Plan which we couldn't have funded ourselves. He mentioned that the Pizzati Gate renovations occurred out of money from that source. He said that also from that money, we fixed the sound system in Tad Gormley Stadium for the State Soccer Championship games, when the Sugar Bowl could not help and we had no place to go for those funds. Mr. Becker stated that this money is very important to us, but we understand that this is part of the big sports package. Nevertheless, Mr. Becker remarked that we want the legislators to recognize this, but when we come to them, we hope they will be there for us. Ms. Nesser asked if there was anything recommended to do now? Councilman Gusman replied that the Senate's version of the bill is that they would keep what is there and the remainder goes to a fund I administered by the Board of commissioners of the Louisiana state Exposition. He suggested to send them a communication indicating we support the efforts of the "big picture", but hopefully down the road to remember us. -3- Mr. Bassich mentioned that we have been fortunate to get the $200,000 for the last seven years, but we have also received an additional $20,000 to $40,000 over and above for projects. He said that we received an additional $20,000 for the Boating & Fishing facility. He hopes these additions will continue. GOVERNOR'S APPOINTEE - President Mathes introduced and welcomed the I newest Board member Sally Perry, Executive Director of NOCCA Institute, who is the Governor's Appointee. REPORT OF STANDING COMMITTEES: CELEBRATION IN THE OAKS COMMITTEE - Mrs. Hines commented that Janet Larue, Barbara Hammett, Bob DeViney, Paul soniat, and all the staff are amazing, very busy and working so hard for Celebration. She said that they are looking at the Consultant's report and developing a long term plan. She stated that Janet and Barbara are looking very hard for sponsorships. Mrs. Hines asked if anyone could identify a sponsor, please notify Janet and Barbara to the make the call. Mr. Mathes commented that the success of this past Celebration was due to the increased sponsorships. Mrs. Hines agreed and felt that it helps when the Board is behind the event. ARCHITECTURE AND ENGINEERING - No Report. CONCESSIONS COMMITTEE - Ms. Nesser reported that most of the areas are ahead of budget for the month and year-to-date which is very good. She said that boating started in March and should have some boating profits next period. Ms. Nesser stated that some improvements and repairs have been made I in Storyland. She said that some major repairs will be made to the Carousel underneath, so the Carousel will be close for about one week or a little longer. Ms. Nesser mentioned that the Sales Department hired a new Sales Associate Patricia Sperier to replace Nicole Ciaccio who left because of family reasons. DEVELOPMENT COMMITTEE - Mr. Morgan stated that the committee will meet on April 4 at 4:15 p.m. to review applications and resumes received from advertising for the Development position. Mr. Morgan mentioned that last Fall with Bob Becker's assistance, the Park applied for monies in the Fiscal 2003 Appropriations on the federal level with Senator Mary Landrieu's help for $600,000 for the Conservatory Phase Two in the Botanical Garden. He hopes to have good news by the end of the fiscal year. GOLF COMMITTEE - Mr. Hunter reported that we retained the National Golf Foundation to review our golf operations to better prepare us to decide exactly where we should go with our golf operations in the future. He said that Kemper's contract expires in September 2002, and we need to know if we should be leasing, contracting or using our own personnel for the operations. More information will I be forthcoming. HORTICULTURE AND GROUNDS COMMITTEE - No Report. -4- HUMAN RESOURCES COMMITTEE - No Report. LEGAL COMMITTEE - No Report. ANNOUNCEMENT FOR COMMITTEES - President Mathes stated that a lot of I committees don't have to meet every month to keep up with their responsibilities. He said that the committees should not feel compelled to have a meeting. PUBLIC RELATIONS COMMITTEE - Ms. McFarland reported that in March much of the shoreline in the Park was cleaned by 150 volunteers, 80 volunteers were from Shell oil Company. She said that the shoreline looks great and it really is quite spruced up for spring. Ms. McFarland commented that the Fishing Clinic and the Annual Fishing Rodeo held in March were successful. SUMMER CAMPS -' Mr. Becker announced that Beth McFarland put together a combination of all our summer camps into a single outstanding brochure, which will be an effective marketing piece. He distributed the brochures to the commissioners. Ms. McFarland stated that in addition to the Sports Camp, Garden Camp, Junior Golf, Tennis Program, the Performing Arts Camp was added this year. RISK MANAGEMENT COMMITTEE - Mr. O'Connor reported that the State Audit is set for April 11. He said that all departments should have all their paperwork and reports up to date. Mr. O'Connor mentioned that the Safety Inspector for the State is coming next week to help set up the safety inspection for the various rides. Mr. O'Connor stated that roof claims are moving slowly. He said I that the next building to be fixed is the tennis center, not only for the roof but for some structural problems, which are not covered by insurance. Mr. Turner commented that the structural defects are related to the roof defects. Mr. Mathes suggested for Mr. Turner and Ray Molaison, Maintenance Consultant to speak to Merlin Haydel, Safety Director in order to emphasize this point to the state adjustor for help. Mr. Turner said in order to fix the problems, the roof must be fixed first. A report was filed. SPECIAL EVENTS COMMITTEE - Mr. Bassich met with Quint Davis, Jazz Fest Director, concerning the possibility of holding some Jazz Fest events here in city Park. He said that Mr. Davis wanted to do something in August or October, however, the football season in October conflicted. He commented that they would like to do something else. He sent them to Scout Island for a possible location. Mr. Bassich asked Dottie Ziegler to provide figures on the rain and temperature in the Park in August and November for a couple of years. He will present this information to Quint Davis. Mr. Becker informed that in order to accommodate the Tulane Homecoming Football game, the Voodoo ,Fest has moved to November 2. Mr. Becker stated that the Crescent city Classic is this Saturday, I March 30. He said that the Easter Bunny is on Sunday, March 31 in -5- Storyland from 10:00 a.m. to 4:00 p.m. STABLES - Mr. Plough reported that the committee met and received an update from Leslie Kramer. He said they plan to meet next month to discuss some ideas on income for the stables. He commented that things are improving quite a bit at the stables. He said that Leslie has spent about $400,000 of her funds to improve the stables I and is now starting to see some return. He indicated that she did not lose as much as the year before. Mr. Plough mentioned that Leslie said that a lot of people from Audubon have been coming to look at City Park stables. Mr. Plough stated that Leslie is contemplating a "Show Jumping Fund Raiser" held at the stables to help offset some expenses. He feels that things are beginning to turn around at the stables and are improving. Mr. Becker indicated that we had discussed the potential of having the Board visit the stables. He feels that this would be very good because of all the improvements that Leslie Kramer has put in. He said that they will discuss a time when the Board could visit, possibly before or after a Board meeting. Mr. Plough felt that this is very worthwhile because of the many changes and improvements. Mr. Mathes said that Leslie would appreciate any Board member to stop by anytime because she has done a fantastic job. STADIUM AND RECREATION COMMITTEE - Mr. Moffitt reported that the stadium was $19,000 profitable for the month, due to the State Soccer Championships which generated about $34,000. He indicated I that year-to-date was $102,000 ahead of last year. Mr. Moffitt stated that the softball center, which is gaining more activity from soccer, was profitable for the month and year-to date. Mr. Moffitt said that they finally worked out the square removal at Tad Gormley using the existing equipment. Mr. Moffitt commented that at the football drawing the prices remained the same except for increases for Saturday afternoons. Mr. Moffitt stated that another creative thing Matt Massey and Don Gauthreaux have done is holding soccer games in the stadium and getting extra revenue from it. Mr. Moffitt stated that getting the Tulane Homecoming game on October 26 is really exciting. He said that Tulane will work with Sheriff Foti to fix up the lockers and bathrooms. He commented that the square rotations will have to be done this year to keep the field quality at world class. He added that the scoreboard needs to be dealt with, additional temporary seating will be required, and exploring the possibility of "luxury boxes" out of press boxes which is already funded. He mentioned that another larger relationship with Tulane is including exploration of a home I softball field for women. Mr. Moffitt stated that the Fire Alarm requirements are only for -6- concessions and press box. A report was filed. TENNIS COMMITTEE - Mr. Turner reported that February showed a loss of $593.00 or $580.00 below budget. He said year-to-date revenue I showed a loss of 3,595.00 but is $4,143.00 above budget. The Pro Shop revenue indicated a profit of $115.00 or $867.00 below budget. Pro Shop year-to-date showed a profit of $2,964.00 but $1,236.00 below budget. Mr. Turner commented that some tournament expenses were not properly recorded between the Pro Shop and the Wisner Tennis Center but will be modified next month. Mr. Turner stated that Group Sales, Leagues and High Schools are coming back to the Park after a one year loss. He said that they went to other locations but are now coming back to the Park. I Mr. Turner mentioned that the Tennis Director was terminated this month. He said that Judy Chassaniol, who has done an outstanding job, and Sharon Gouse, a former Tennis Director, will fill in until a new Director is hired. Mr. Turner, George Parker and staff will manage the maintenance requirements. Mr. Turner was questioned about the status of repairs to the men's room. He replied that the ladies room has been repaired but hopefully, consideration of repairing the men's room will be next month. Mr. Turner was approached by a doctor, who plays regularly with a • group and was very disturbed about the condition of the new courts, especially with the $200,000 invested in them. Mr. Tilrner tried to explain about our problems in the past, however, he felt that the doctor was somewhat justified in his complaint. He said that this situation can be improved and should be the number one priority, otherwise, we could lose a lot. A report was filed. FRIENDS OF CITY PARK - Mrs. Cabes reported that the Friends Board approved a $5,000 donation to tennis for screens and nets. Mrs. Cabes stated that also the Friends Board approved a $15,000 payment, at the request of CEO Bob Becker, which was needed to meet the requirement of the Azby Fund to start of an endowment for the maintenance of the conservatory and the Pavilion which will be placed in Park's account with the Greater New Orleans Foundation. Mr. Becker explained that the actual amount is $25,000 from city Park and $25,000 from Azby. He said that the Park already had $10,000 from Verizon and the Friends graciously put up the difference of $15,000. He stated that, while this will double our endowment to around $100,000, nevertheless, this is the beginning to build the fund and over the next five years, with the relationship with Azby, we should be able to put $250,000 in it. I He feels that this is the beginning of a significant endowment effort. Mrs. Cabes stated that the Friends Newsletter was sent out this month. -7- 11 Mrs. Cabes mentioned that the Friends paid for the tree damage for four major trees in the Botanical Garden. Mrs. Cabes informed that the bollards have been ordered and are waiting for them to be installed. She said that this will inhibit parking on the roots, which is causing much damage to the trees. Mrs. Cabes stated that they are getting a list of needs for the I ladies dressing room at the golf complex. She said that the monies from the Friends Golf Tournament will be used to take care of it. The remainder of the money will be used for sand traps and tees. Mrs. Cabes announced that the Volunteer Appreciation Party is Tuesday, April 16 at the Carousel. She said that they will be honoring anyone who has given 100 plus hours to the Park. Mrs. Cabes cOInlllented that Elegance and "Et-Tea-Quette" will be Sunday, April 21 from 2:00 p.m. - 4:00 p.m. at the Pavilion of the Two sisters. She said that there will be a national guest speaker Pearl Dexter. Ms. Nesser asked if the $100,000 endowment for maintenance was restricted or long term? Mr. Becker replied that· in the endowment, we are going to treat the match to Azby as restricted to the Pavilion and Conservatory. He said that our whole endowment is about $47,000 as of now, however, the Park will send their $25,000 check in a couple of weeks, then Azby will send their $25,000 check in the next couple of weeks. The total of $50,000 will be reserved for the maintenance of the Pavilion and the conservatory. Mr. Turner thanked Cheryl Cabes and the Friends because much of the improvements made at tennis in recent years came from funds I provided by the Friends. Mr. Turner mentioned that the members of the city Park Tennis Club and the Orleans Women's Club formed a group and want to call it the "Friends of City Park Tennis". He said that they have some individuals who have contributed $2,000 or $3,000, but they want to meet with the Park and stipulate how they want those monies spent. Ms. Nesser asked can you or can you not make a contribution that is dedicated for these contributions? Mr. Mathes suggested to defer any discussions until our Long Range Planning and Strategic Plan is underway to straighten out everything. Mr. Butler stated that we need to protect the name "Friends of City Park". He said that we don't want anyone to use the name "Friends of City Park" unless it is a Park organization. Mr. TUrner commented that this group even mentioned to be called "Tennis Boosters", however, they want the money spent in a certain way. Mr. Mathes suggested that they give this money to the Friends of city Park and stipulate where to spend it. Mr. Turner agreed. He said once they get the money in ~and, then he will discuss it I with them. Mr. Dressel asked who is authorized to receive a gift to City Park. Mr. Mathes answered that the Friends are authorized. Mr. Turner remarked that the group would be pleased to go through -8- the Friends as long as they can stipulate it. LONG RANGE PLANNING COMMITTEE - Mr. Dressel stated that some months ago, Bob Becker presented a vision of how we could become more strategic as a body. He said that we authorized him to proceed I according to his plan. He commented that in subsequent months Mr. Becker has worked on two things; a funding plan and identify the cast of characters who would be involved in the multiphase process. He said that Mr. Becker has achieved both goals and is ready to move forward. Mr. Dressel stated that next week he and Bob will get a preview of what's proposed to occur. He said that today a memo was sent to the Long Range Planning Committee and Executive Committee for a meeting on Monday, April 22 from 11:00 a.m. to 1:00 pm. Mr. Dressel stated that the cast of characters are as follows: Allen Eskew's firm - Project Manager & Report Production Trust for Public Land - Benchmark analysis of city Park and 5-8 other similar parks around the country. Dr. Tim Ryan - Economic Impact Analysis The Olinger Group - Visitor Satisfaction Survey Distefano & Associates - Fund raising and Board organization Professor Jane Brooks - Park and Recreation Planning Mr. Dressel commented that the entire Board will be more engaged in the process as it proceeds. councilman Shea remarked that the city is about to adopt a Master Plan with a portion that deals with recreational spaces and parks. I He said that there has been some controversy about City Park and their long ra~ge plans, ,Le., parki~g lot by tennis courts for , example. He c~ted some d~fferences w~th Audubon also. He doesn't want City Park to be entangled in this controversy. Mr. Dressel appreciated Councilman Shea's concern. Mr. Becker remarked that the effort that we are doing now is to develop a business strategy for the Park. He said that the last official Master Plan was adopted in 1984. He commented that we will have to look at the physical Master Plan and then go through a process of getting comments and input. He felt that it was better to look at our Long Term Business strategy first, then go into the physical plan. He said that there is no doubt, that there will be continued scrutiny of this park because of the controversy at Audubon. He stated that we will have to be careful of how we are doing things to insure public input. CONGRATULATIONS - President Mathes and the Board congratulated the newly married "Mrs. Pat Patron", formerly Pat Breckenridge, whose wedding was last Friday. Everyone applauded. There being no further business, the meeting was adjourned by the President at 5:05 p.m. ~.~ I M.w OrIeanlr LA. April 17, 2002 701_ MEETING NOTICE AND AGENDA FOR TUESDAY, APRIL 23, 2002 MEETING OF THE BOARD OF COMMISSIONERS OF CITY PARK FAX 104 483.9412 TIME: 4:00 p.m. www.newotIeans.com/cltypark PLACE: Administration Building, 1 Palm Drive 1. Roll Call. 2. Introduction of Guests. 3. Approval of March 26, 2002 Minutes. I 4. Management Report. 5. Communications. 6. Report of Officers. 7. Report of Committees. 8. Report of Museum Representative. 9. Report of Friends of city Park. 10. Unfinished Business. 11. New Business. 12. Adjournment. , An Iqual Opportunity Imployer 74 Management Report Board Meeting April 23, 2002 I Robert W. Becker Chief Executive Officer I. Strategic Planning A. Organizational meeting held with Eskew + and Chair of Long Range Planning Committee to review time schedule and work tasks. B. Meeting held with members of Long Range Planning Committee and Executive Committee to meet all of the consultant team and to review scope of work and time schedules II. Management Activities A. March's financial performance exceeded budget. Catering had a good month, as did Golf Green's fees. While our monthly revenue total was behind budget, controlling operating expenses again proved the critical factor in meeting budget. For the first six months of the year, operating expenses are down nearly $400,000 to budget. B. The Crescent City Classic and post race party was held and appeared to be successful from all points of view. I C. Held organizational meeting with Tulane athletic director and his staff to begin to outline the scope of the homecoming game activities. D. Hosted a sales call from Tulane homecoming committee and alumni at the Pavilion to visit various park venues as the first task in determining the total scope of activities, which Tulane wishes to hold in conjunction with the home coming game. E. Attended Civil Service Commission meeting and secured approval of Park's gain sharing proposal. F. Spring Garden Show was held in the Botanical Garden on Saturday, April th 13 . G. Prepared and submitted Park's capital budget requests to the city for FY 2003. Briefed the CAD's office on the requests. H. State's annual audit safety/insurance audit was held on 4111. Preliminary results appear favorable. I. Paul S. and myself met with representatives of the Japanese Garden project to review scope of first phase of the project. J. Presented marketing plan for golf courses to golf committee. Began implementation of the plan. , m. Fund Raising A. Submitted letter proposal to Monroe Foundation B. Made initial contact with Booth-Bricker Foundation. Will submit a specific proposal in the next several weeks. C, Submitted new grant application to Selley Foundation I D. Ed Mathes, Beth and myself presented several options for increased support to Fidelity Homestead E, Development committee reviewed resumes of candidates for Director of Development position and I have begun interviewing potential candidates. IV. A. Attended fund raiser for Plano Garden B. Attended American Planning Association annual conference in Chicago C. Gave interview to Times - Picayune on park's status. Respectfully submitt~, {3;,tf!-vt'{/' AJL Robert W. Becker Chief Executive Officer New Orleans City Park Improvement Association I , April 17, 2002 Board of Commissioners New Orleans City Park Improvement Association M.w Orleans, LA New Orleans, Louisiana 70124 70124-4608 Executive Director's Report Dear Commissioners: Met with the Attorney General's office and gave a deposition on a case involving a bicycle accident on FAX 504 483.9412 Diagonal Drive about ten years ago. The case has been continued. www.neworleans.comlcltypark We hosted a luncheon and tour of our facilities for the Tulane Homecoming festivities on October 26. Thirty members of the Tulane Alumni Association met with our Special Events, Catering, Stadium and Public Relations staff for a working lunch and slide show and then a one hour tram tour of all of the facilities available for their various events. We feel they were impressed with the number and uniqueness of all of our I facilities. A press party will be held next week to announce the game and the various activities. Beth, Jane, Rob, Cathy and others made a very fine presentation. We met with Creative World Travel concerning their R.V. parking facilities in the Park. All of the work on the repairs to the Carousel went according to plan and we did not have to miss any time of being open to the public. The Sculpture Garden is well underway. The two levees (dams) on either side of the lagoon that will be dug have been constructed. I will make a supplemental verbal report should any additional information present itself prior to the next meeting of the Board of Commissioners. Respectfully submitted, _oj? r~ L-~/ B'oa'U' L. Bassich , Executive Director BLB/dz An IquaI Opportunity Imptoyer ' ~ . . ~" " .. 411510216:47 New Orleans City.. Park Improvement Association Page 1 ;;>; Balance Sheet - For the Period 10/1/01 thru 3/31/02 FINAL ./ ~t ~ March LY March March LY Current Assets Current Liabilities Cash 405,099 (118,707) Accounts Payable 362,904 433,803 Restricted Cash 375 Sales Taxes Payable 65,483 46,764 Accounts Receivable 191.375 300,204 Payroll Withholdings Payable 15.923 11,818 Allowance for Doubtful Accounts (46,009) Accrued Liabilities 604,749 504,975 Due from PEPCO 4,481 Restricted Liabilities 64,723 35,150 Investments 164,842 149,388 Deferred Revenue 424,441 493,523 Restricted Investments 93,933 58,857 Prepaid Expenses 32,836 116,610 Total Current Liabilities 1,538,223 1,526,033 Deposits 31,786 31,136 Inventory 142,929 203,646 Long-Term Liabilities Total Current Assets 1,016,789 745,989 Notes Payable Leases Payable 270,309 251,494 Long Terin Payables 1,266,794 1,287,750 Total Long-Term Liabilities 1,537,103 1,539,244 Long Term Assets Long Term Restricted Investments 323,848 271,670 Capifal Buildings + Equipment 18,440,536 18,004,088 Accumulated Depreciation (7,349,291 ) (6,353,407) Retained Earnings - Oct 1 2,123,380 2,702.150 Construction in Progress 551,941 516,911 Contributed Capital 7,530,963 7,746.385 Total Long Term Assets 11,967,034 12,439,263 Total Capital 9,654,343 10,448.535 Net Income Y.T.D. 254,154 (328,560) Total Assets 12,983,823 13,185,252 Total Liabilities + Capital 12,983,823 13,185,252 , , "5/0216:47 New Orleans Ci_rovement Association Inco ary For the Period 10/1101 thru 3/31/02 -FINAL 76' M=!! ~ Variance Year to Date Budget YIQ Variance Tolal Budget Self Generated Revenue 811,131 883,899 (72,768) 5,549,363 5,651,897 (102,534) 11,456,012 Oil ttGas Royalties Gross Revenue 811,131 883,899 (72,768) 5,549,363 5,651,897 (102,534) 11,456,012 Cost of Goods Sold 97,299 103,527 (6,228) 573,644 617,955 (44,311 ) 1,273,567 Gross Profit 713,833 780,372 (66,539) ~,?75,719 5,033,942 (58,223) 10,182,445 Expenses Payroll 341.934 414,669 (72,735) 2,324,467 2,593,002 (268,535) 5,159,756 Contract Labor 70,508 56.639 13,869 524,146 530,149 (6,003) 901,332 Payroll Benefits 43,232 49.870 (6,638) 282,892 301,499 (18,607) 604,425 Contract SONlees 11,458 19,187 (7.729) 87,670 117,692 (30,022) 236,377 Repairs + Maintenance 29,377 32,449 (3.073) 177,033 203,726 (26,694) 411.643 Utilities 30,840 40,700 (9,860) 204,919 262,050 (57,131) 502,500 Telephone 5,210 5,568 (359) 31,327 33,603 (2,276) 67,231 Communications 2,081 3,033 (952) 14,003 22,442 (8,439) 40,746 Supplies 20,662 40,495 (19,833) 142,229 211.372 (69,143) 401,633 Fuel 2,620 3,779 (1,159) 17,909 23,649 (5,740) 47,248 Bad Debt Expense 3,500 3,500 Administrative 16,101 22,196 (6,095) 114.090 152,412 (38,322) 293,140 Travel + Entertainment 17 2,108 (2,091) 2,742 14,548 (11,806) 26,700 Insurance 25.557 25,560 (3) 157,648 153,342 4,306 306,687 Advertising 7.594 22.103 (14,509) 35,833 76,043 (40,210) 141,042 Interest 1.670 2,032 (362) 11,090 12,192 (1,102) 24,364 Uniforms 616 3,316 (2.700) 4,887 16,896 (12,009) 23,495 Other 741 1,208 (467) 2,966 7,648 (4,882) 40,792 CITO - Miscellaneous 500 (500) 259,294 58,990 200,304 77,990 Rentals 19,237 14,881 4,356 121,334 117,286 4,048 239,578 Special Events 611 611 15,075 450 14.625 13,050 Operating Expenses 630,066 760,293 (130,227) 4,535,054 4,909,191 (374,137) 9,559,949 Net Profit before Depreciation 83,767 20.079 63,688 440,665 124,751 315,914 622,496 Depreciation 45,544 44,978 566 256,621 251,946 4,675 522,496 Net Profit before Extraordinary Income 38,223 (24,899) 63,122 184,044 (127,195) 311,239 100,000 Extraordinary Income 70,110 70,110 Net Profit 38,223 (24.899) 63.122 254.154 (127,195) 381,349 100.000 .. 4/16/028:18 New Orleans.. City Park Improvement Association Page 3 Net Profit by Department - 77' For the Period 10/1101 • 3131102 M=h l!lliIs>l Variance Y§iii[ IQ Qilt' Elil.!dg§l YIO ~ Golf 30,691 (260) 30,951 49,703 80,614 pO,9tt) ~ ~ Golf Carts 49,022 56,198 (7,176) 218,713 261,969 (43,256) Driving Range 38,931 54.164 (15,233) 139,652 237,080 (97.428) Golf Restaurant 10,534 6,506 4.026 5,972 22,662 (16,690) Golf, Carts, Range. Rest 129,178 116,610 12,568 414,041 602,325 (188,284) Parkview Cafe + Gift Shop 4,559 7,335 (2,776) 14,138 15,858 (1,720) Carousel Concessions 3,793 4,074 (281) 45.211 24,406 20,805 Stadium Concessions 1,067 2,966 (1,899) 5,284 23.366 (18,082) Concessions 9,420 14.375 (4,955) 64,633 63,630 1,003 Catering 53,985 34,249 19,736 292,419 236,294 56,125 Vending 1,013 588 425 2,475 3,326 (853) Special Services Mgt (20,229) (20,792) 563 (121,459) (150,372) 28,913 Special Services 34,770 14,045 20,725 173,436 89,250 84,186 Rides 17,791 20,759 (2,968) 174,770 148,523 26,247 Storyland 6,086 6,413 (327) 17,180 16,108 1,072 Boating & Fishing 3,808 2,410 1.398 (5,046) 3,376 (8,422) Rides + Storyland 27,686 29,582 (1,896) 186,903 168,007 18,896 Tennis 8,277 11,176 (2,899) 4,682 3,438 1,244 Tennis Pro Shop (13) 212 (225) 2,952 4,412 (1,460) -, '. Tennis + Pro Shop 8,264 11,388 (3,124) 7,634 7,850 (216) Quadraplex 9,110 9,527 (417) 2,828 (1,077) 3,905 Quadraplex Concessions 4,945 5,089 (144) 11,755 14,769 (3,O14) Sports Camp (69) (69) (200) (200) Quad + Concessions 13,986 14,616 (630) 14,383 13,692 691 Botanical Gardens 17,509 27,300 (9,791) ,26,426 36,796 (10,370) Celebration in the Oaks (21,515) (15,303) (6,212) 419,771 266,771 153,000 Concerts 1,660 1,660 26,864 51,000 (24.136) CITO + Concerts (19,655) (15,303) (4,552) 446,635 317,771 128,864 Stadia , .1,329 3,555 3,774 7,SOO (47.411) 54.911 Miscellaneous 8,892 8,155 737 153,540 98,880 54,660 Miscellaneous· PEPCO (1,500) (1,667) 167 (17,311) (10,002) (7,309) Oevelopment (1,000) (4,281) 3,281 (12,408) (25,686) 13,280 Administration (56,630) (66,523) 9,893 (361,890) (399,946) 38,058 Park Malnlenance (87,034) (104,881) 17,847 (542,995) (63D,162) 87,167 Park Police (22,345) (26,674) 4,329 (144,150) (191,578) 47,428 Advertising (14,476) (30,171) 15,695 (79,635) (124,550) 44,915 Human Resources (8,819) (9,942) 1,123 (48,776) (60,603) 11,825 Safety (7,152) (5,083) (2,069) (33,812) (35,456) 1,644 38,223 (24,B99~ 63,122 254,154 (127,195) 381,349 8D NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION PARK STA TIS TICS -MARCH 31, 2002 CURRENT PRIORYR CURRENT PRIORYR I MONTH MONTH YTD YTD DAIL Y GREEN FEES North 1,861 1,618 9,118 9,347 South 1,331 1,276 6,318 7,153 East 1,916 2,079 8,681 10,738 West 2,035 1,550 10,209 8,589 PM - All Course 3,394 3,642 20,974 14,057 Non-Resident 554 691 2,695 2,091 TOTAL 11,091 10,856 57,995 51,975 GOLF TICKETS Monthly 127 248 673 1,479 Semi-Annual Annual 156 129 GOLF CART RENTAL 18 Hole 3,190 3,268 17,230 16,806 9 Hole 460 376 2,549 2,127 DRIVING RANGE BUCKETS Adult 6,434 8,086 30,124 34,615 Small 1,534 1,796 7,718 8,127 Junior 740 841 2,904 3,541 I 8,708 10,723 40,746 46,283 DRIVING RANGE Coupon Books 27 24 166 296 TENNIS COURTS Rental Hours 898 1,050 5,170 6,474 QUADRAPLEX Batting Cages 1,616 2,868 2,769 6,305 PEDAL BOATS 1/2 Hour 239 1 Hour 525 687 FISHING TICKETS Daily Adult 4 105 141 Daily Youth 12 40 63 Annual Pass 46 FISHING RODEO 346 346 GARDEN Admissions 911 1,299 2,793 3,056 Pavilion 13 17 76 80 Garden Study 18 25 82 101 Tours 8 10 23 36 Lath House 6 3 12 12 I Parterre 3 9 8 Camellia 1 10 9 26 BI I CURRENT PRIORYR CURRENT PRIORYR MONTH MONTH YTD YTD RAINFALL Inches 4.39 " 13.71 " 22 32 TOUR Buses 377 419 1,544 1,797 Vans 251 177 1,154 712 STORYLAND ADMISSIONS 4,589 2,637 15,149 9,883 AMUSEMENT ADMISSIONS 9,734 11,011 126,633 89,870 BIRTHDAY PARTIES Storyland 35 47 170 172 Carousel 89 109 327 415 AMUSEMENT RIDES Antique Cars 3,448 8,212 23,823 27,845 Bumper Cars 8,844 7,489 33,124 34,852 Carousel 8,519 10,947 58,704 53,907 Ferris Wheel 2,909 4,632 19,887 16,000 I Mini Ferris 1,464 1,101 4,504 7,957 Roller Coaster 16,561 19,461 74,061 73,013 Tilt-A-Whirl 8,095 9,713 46,314 50,886 Train 8,192 1,242 109,322 59,653 Umbrella Cars 2,534 4,307 13,101 15,393 Slide 4,862 9,945 22,500 34,132 Scrambler Helicopters 5,214 5,203 21,511 22,154 Tornado 5,857 8,404 29,072 15,491 Castle 3,856 4,278 21,599 20,194 TOTAL 80,355 94,934 477,522 431,477 CELEBRATION IN THE OAKS Walk Thru 96,925 62,517 Drive Thru 38,031 36,257 TOTAL 134,956 98,774 I MINUTES OF THE BOARD OF COMMISSIONERS OF THE NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION. The regular meeting of the Board of Commissioners was called to order on Tuesday, April 23, 2002 at 4:05 p.m. by the President noting a quorum was present. I PRESENT: Edward Mathes, President; Commissioners Brown, Butler, Dressel, Duplantier, Harold, Hines, Hunn, Hunter, Legrand, Lupin, Morgan, O'Connor, Perry, Rogers, Schrenk, Shea, Summerour, Tregre, Trimble, Turner. EXCUSED: Commissioners Cabes, LoRusso, Moffitt, Nesser, Patron, Plough, Sorapuru, Tolliver and Williams. ABSENT: Commissioners Garvey, Gaubert, Gusman, Mestayer and Rees. STAFF: Bob Becker, Chief Executive Officer; Beau Bassich, Executive Director; Beth McFarland, Public Relations Director; and Dottie Ziegler, Executive Secretary. President Mathes welcomed everyone to the meeting. MINUTES - Mr. Mathes asked for any corrections to the March minutes; none were made. Mr. Tregre moved to accept the minutes, seconded by Mr. Harold and unanimously approved. MANAGEMENT REPORT - Mr. Becker reported that the free concert, Louisiana Philharmonic Orchestra "Swing in the Oaks", is Wednesday, April 23 at 6:30 p.m. in the Dreyfous meadow in front of the New Orleans Museum of Art. • Mr. Becker stated that the "gain sharing checks" which were approved by Civil Service will be distributed to our employees on May 7. He said that a letter informing the employees will be sent on May 2. He explained that the Park is making something available to everyone; all full-time and part-time employees, as well as, those employees who have been with the Park only a short time will receive some monetary package. He mentioned that we are distributing slightly under $100,000 which was adopted in the budget as surplus for this purpose. He feels comfortable half way into our fiscal year to do this. Mr. Becker commented that May 8 is "State Employees Appreciation Day" and refreshments will be served in the Timken Center from 3: 00 p.m. to 5:00 p.m. for the Park's employees. He invited the Board to attend. Mr. Bassich reported that regarding the Sculpture Garden, two dams have been placed on either side of the bridges, one behind the Museum and the other by the Timken Center. He said that it has been pumped out dry. He indicated that they will be moving soil, reshaping the area, and at the same time put in piles for foundations for three pieces of the sculpture in the lagoon area. He was concerned about the appearance of the construction across I from the Pavilion of the Two sisters because it doesn't look too nice for brides, but hopes something can be done. -2- Mr. Bassich mentioned that the soccer field is almost complete and maybe in two or three weeks there will be grass. COMMUNICATIONS - Ms. McFarland reported that they have been busy with Tulane Homecoming and had a luncheon for Tulane last Wednesday. She conu;;.eni:..,d that we hosted a Press Conference this I morning announcing the Tulane Homecoming at Tad Gormley Stadium. We are also embarking on an employee relations committee program. She said that we will be kicking off some free-ladies clinics at golf. Mr. Mathes stated that at the Press Conference this morning, Tulane announced that their Homecoming game with Navy will be played in Tad Gormley Stadium on October 26. He said that Tulane is leasing a lot of other facilities in the Park for various alumni groups. He commented that Tulane plans on putting a very positive spin - that it is an opportunity for the kids to be out on a Fall afternoon and see a football game in an open stadium instead of the Dome. Mr. Mathes encouraged the Commissioners to project a positive image if anyone questions about it. He said that Tulane will do some renovations to Tad Gormley. He feels that this maybe the beginning of a longer term relationship between the Park and Tulane for a game a year or possibly several games. He commented that with the large Naval contingent here in the city, Navy will bring many people to the city which is great for the Park. REPORT OF STANDING COMMITTEES: BOTANICAL GARDEN COMMITTEE: Mrs. Trimble reported that the • Conservatory Phase I is moving along and hopes it will be completed by October, but definitely by November. She said that it is looking very beautiful inside. For the last seven months, she has been meeting with Julia Freeman, Director of Community Relations for Chevron, and asking for a grant or donation for the Conservatory. Mrs. Trimble explained that Chevron has been in the midst of merging with Texaco which delayed any decisions. Mrs. Trimble stated that last week Julia Freeman dangled two checks which will eventually be given to the Park. She said that Chevron is giving a grant of $80,000 for the living fossils wing which will bear their name. She commented that Chevron is very interested and will help us with maintenance. Mrs. Trimble explained that Julia Freeman impressed upon her that Chevron didn't give $80,000 in this community very often, mostly gifts in the $20,000 range. However, Chevron is very anxious not only for public recognition through media coverage, but also an expression from the Park, i.e. City Park Board of Commissioners, the Friends Board and the Botanical Garden Foundation Board to be there when the two checks are presented. She mentioned that one of the checks was $20,000, the other check was $25,000 but the remainder will be given at the end of the year or later. Mrs. Trimble stated that we are going to have a reception with wine I and cheese in the Conservatory for this presentation. She said that invitations will be mailed to the Board and invited everyone to attend. -3- 84 Mrs. Trimble commented that the garden was more beautiful than ever for the spring Garden Show this past weekend. She explained that the garden show is given with the Metro Area Horticultural Foundation. She said that admissions were increased this year from $4.00 to $6.00 and the Metro Area gets $1.00 for every ticket sold, however, attendance was down this year. She indicated that $7,767 was sold Saturday and sunday this year compared to $9,000 last I year. She stated that admissions were 5,186 Saturday and Sunday this year, compared to 7,260 last year, however, with the increase in admissions it generated $21,605 this year compared to $18,998 last year. Mrs. Trimble urged everyone to visit the garden and see how beautiful it is. Mr. Mathes stated that Gen Trimble does an outstanding, excellent job helping the Park with the Botanical Garden Foundation, Conservatory and many projects. ARCHITECTURE AND ENGINEERING COMMITTEE - Mr. Schrenk reported that there will be two large exhibits in 2003 at the New Orleans Museum of Art, "The Quest for Immortality" and "Jefferson's America & Napoleon's France". He said that 800,000 visitors are expected to attend the exhibits compared to 900,000 visitors from the "Tut Exhibit". He commented that the construction of the Sculpture Garden and the extension of the RTA streetcar line down Carrollton Avenue to the Park will be occurring at the same time of these exhibits. He feels that there will be a lot of activity in the area and it will take some coordination from the Park to keep everything in order • Mr. Schrenk stated that Phase I of the Conservatory of the Two sisters is nearing completion with only punch list items remaining. He said that Will Tregre will prepare a design program for Phase II • and hopefully avoid some of the problems associated with Phase I. Mr. Schrenk mentioned that Bob Becker gave the committee the existing costs and projected costs for maintenance. He said that with this information, the committee will be formulating a maintenance budget hopefully that we can afford in the future. Mr. Schrenk commented that the new soccer field is moving along. He said that Boh Brothers is doing a lot of the work free of charge. He explained that we are putting drainage next to the Orleans Canal and connecting it to the existing drainage along Marconi Drive. He said that the existing drain lines will be cleared and made operational. He remarked that bollards will be placed along Marconi Drive to keep people from parking on the roots of the trees and also for safety. Mr. Schrenk stated that renovations are being made at the Pavilion of the Two Sisters, which will cost approximately $14,000. He indicated that repairs are being made to the baseboards both inside and outside, raising the wood off the slate, changing out some doors, and a joint will be cut into the plaster at the base and caulked to prevent water from penetrating into the building. I Mr. Schrenk mentioned that after investigating the roof leaks at the Golf Clubhouse, it is estimated the cost for repairs are approximately $90,000. He said that the longer we wait to repair, -4- the more damage will occur. Mr. Schrenk stated that the same investigation for roof and wall problems was done at the Wisner Tennis Center. He said that these repairs will cost approximately $40,000. Mr. Schrenk gave some background information on the Sculpture Garden. He said that the project will cost about $5 million dollars, fourteen months to complete, three bridges over the lagoon I and forty-five pieces of sculpture. A report was filed. CELEBRATION IN THE OAKS COMMITTEE - Mrs. Hines reported that Celebration is making great progress. She said that Janet Larue and Barbara Hammett are phenomenal, truly amazing and are working really hard pulling in sponsors and trying to identify new sponsors. She remarked that Bob Becker is working on a 5-year plan. Mrs. Hines distributed a list to the Board and asked everyone to write a name of a potential supporter. She included the names of persons who have already signed up for 2002. She said that this will give Janet and Barbara support from the Board and they will contact these people. Mrs. Hines mentioned that Celebration has a great team - Janet Larue, Barbara Hammett, Rob DeViney and Shelley Dupre. Mr. Mathes commented that this list is important because the money • for Celebration is made mostly from sponsorships. He said that if any Board member knows of a company or foundation who would consider being a sponsor by contributing to Celebration, please help by jotting down the names. He commented that Janet and Barbara may ask for the Board member to attend the visit to help open the door. He feels that this is a way to expand our sponsorships. Mrs. Hines explained that there are many different levels of sponsorships from $500 to $70,000. Mr. Becker mentioned that this is very important now more than ever because whole campaign for the Hornets has dried up some previously available funding. He said that the source where we could normally seek funds has dried up now. He stated that we need some help in identifying new opportunities for Celebration. CONCESSIONS COMMITTEE - No Report. DEVELOPMENT COMMITTEE - Mr. Morgan reported that the dream of having a Development Director is getting closer to reality. He said that the committee reviewed a number of resumes received from the job advertisement. He stated that they boiled it down to five candidates including one recommended from former Board JIIember, Charles Young. He commented that Bob Becker is in the process of interviewing the candidates and will narrow it down to two or three people. He said that the two people will be brought to the Development Committee for final reviews. He hopes to have some good news next month. I Regarding the 'endowment for the Park related to the Pavilion of the -5- Two sisters and the Conservatory, Mr. Morgan stated that there will be a luncheon on Thursday in the Garden Study Center to recognize three donors who put this foundation in place to keep the structures in the necessary repair. He said that on Thursday, the Park will recognize the Azby Foundation, Verizon and the Friends of City Park. He commented that this is the beginning of our I endowment fund to keep these facilities in great shape. Mr. Morgan spoke to the staff of Senator Breaux, Senator Landrieu and Congressman vitter regarding the federal level for Phase II Conservatory funds. He said that they are favorable disposed with helping the Park and hopes to have good news by the end of the fiscal year. Mr. Harold asked who controls the purse strings on the endowment? Mr. Becker explained that we control spending of the maintenance endowment up to 5% of the corpus. He stated that the Azby Fund has made a 5-year commitment for $125,000 towards the Park to match each year. He said that the monies are handled by the Greater New Orleans Foundation and this will be a sub-category of our overall endowment directed to the Pavilion and the Conservatory. Mr. Morgan complimented the staff and committees who are working on the Conservatory and Pavilion. He attended a function at the Pavilion and commented that the building and the gardens looked beautiful. Mr. Mathes mentioned that the conservatory will be quite an asset for the gardens when it is finished • FINANCE COMMITTEE - Mr. Summerour reported that the financials indicate the current assets are about $270,000 over last year which is good. He said that $100,000 will be implemented next month to the "gain sharing checks" but we are still ahead. He commented • that the liabilities are about the same as last year. He stated that the net income year-to-date is $254,000 compared to a loss of $329,000 year-to-date last year. Mr. Summerour mentioned that on the second page at the bottom of the financial statements, we are ahead of budget for March by $60,000 and year-to-date $381,000. However, he said that at the top of the page the gross profit is below budget for the month and year-to-date, which means we are making the bottom line by cutting expenses but this cannot continue for very long. Mr. Mathes feels that generally the Park is doing better and it is all weather related. He said that we had good weather through March and most of April. He is expecting a banner month for April. Mr. Summerour felt that all the results are due to the weather being better and Minette Bruce cutting expenses. Ms. Bruce commented that the revenue increases last year have contributed to the results. She said although the attendance was down at the Garden Show, the increases in revenue have helped and are starting to show in numbers. GOLF COMMITTEE - Mr. Hunter reported that golf is $188,000 below budget after six months into the fiscal year. He said that it was I forecasted to have a $100,000 profit and hopes this will improve by the end of the year. He said that the committee will finalize an incentive program possibly by next month which should help. -6- Mr. Hunter mentioned that the capital improvements program funded by the Friends Golf Tournament is continuing. He said that 24 sand traps have been reconstructed out of the 57 which were identified. He stated that Sheriff Foti's people will be brought in to help accelerate this project over the next thirty days. Mr. Hunter remarked that the teeing areas will be redone in the next 60 days. I Mr. Hunter commented that the ladies restroom rehabilitation is being contracted out. Mr. Hunter stated that we have had some trouble with the independent golf instructors and now all but three have paid their $1,200 fee. He said that Mr. Becker sent certified letters to all three instructors, who have not paid, indicating that they could not teach if the fee is not paid. Mr. Hunter mentioned that the committee is continuing to work with the National Golf Foundation to determine the best approach to manage the Golf Complex in the future. Mr. Becker stated that in the next three or four weeks, the Golf Committee in concert with the Executive Committee will make some very critical recommendations on "how we proceed to handle the management of golf". Mr. Hunter commented that the date for the Friends Golf Tournament has not been finalized, however, three dates have been proposed - October 21, October 28, or November 4. A report was filed. HORTICULTURE AND GROUNDS COMMITTEE - Mrs. Duplantier reported that the flag pole is four months on back order. • Mrs. Duplantier stated that several trees are being trimmed and the dead ones removed. She commented that a lot of things removed for the Sculpture Garden were in bad condition, however, they will put back even more than were removed. She said that once that area is finished, it will be in much better condition than before. Mr. Butler asked if the tree removal was complete in the Sculpture Garden area? Mr. Becker replied that it was not finished, but should be finished in about 1-1/2 weeks. Mr. Morgan asked if the Camellia Society Memorial was still there? Mr. Bassich answered that it will be reused. Mrs. Duplantier explained that the camellias were in bad shape. Mr. Bassich said that the area by the Memorial will be fenced off from construction so nothing happens to it. ~ Mrs. Duplantier mentioned that the volunteer program is doing well. She said that we now have Sharon Scheyd who is a full-time employee working 40 hours per week for this program. She will be working I with P.D. Towe. She commented that we have had some people respond to the Volunteer flyers, and suggested to put more of these flyers everywhere possible. -7- Mrs. Duplantier stated that they are looking for people to adopt areas, i.e., the urns on the bridges, the islands, etc. She said that they are hoping that people will keep these areas up. She commented that some companies may be interested for their employees to work on a project. Mr. Becker mentioned that it is really important when someone I suggests that they would like to volunteer. He said that we take every person because we will put them with other people or find a place for them. He stated to refer these people to P.D. or Sharon. Mr. Mathes asked if we gave people any type of recognition on adopted areas? Mrs. Duplantier replied that P.D. has some signs that gives recognition to the persons or organizations. Mrs. Hines questioned if it would be possible to get any tree company to prune our trees? Mr. Becker answered that we have long relationships with all tree companies, and Bayou Tree Service does some work with Celebration. He said nevertheless, if we pay a company to do something in the Park, they give us lagniappe. In conjunction with the two exhibits coming to the Museum, Mrs. Duplantier commented that next year in the garden, the area in front of the Museum, and Beauregard Circle, plants of that era of time will be planted. Mrs. Duplantier mentioned that the meadow in front of the Museum looks beautiful for the concert tomorrow • Mrs. Duplantier spoke about City Park's volunteer program on Dan Gill's telecast Saturday. This was good public relations for the • Park. Mrs. Duplantier stated that there will be two clean ups in the Park at 8:00 a.m. on Saturday, May 18 and Sunday, May 19. She said that on Saturday, May 18 volunteers will meet in front of the Wisner Tennis Center on Victory Avenue, and on Sunday, May 19 the Administration Building. She asked if anyone was interested in volunteering, please contact the Friends office for instructions. A report was filed. HUMAN RESOURCES COMMITTEE - No Report. RESOLUTION - Mr. Butler reported that the Lupin Foundation has generously approved a grant of $5,000 to sponsor an exhibit for Celebration In The Oaks. Mr. Butler motioned to adopt a Resolution authorizing President Edward Mathes to execute the contract of acceptance on behalf of the Park. Mr. Morgan seconded the motion, and it was unanimously approved. Everyone applauded Mr. Lupin. PUBLIC RELATIONS COMMITTEE - Mr. Brown and Beth McFarland met last Thursday. He said that a large meeting will be held in the future to discuss working on Committees format and Committees makeup. He mentioned that they will be discussing some initiatives. He stated I that the first one would be continuing to sustain and strengthen the relationships with our friends immediately adjacent to City Park. He commented that another is making sure as we build our -8- community's work, we synchronize what we do with the new Development office. He said for instance, if we were informed that people were saying that we were slashing the trees, we could have given them a better message of what we were doing and why. Mr. Brown stated that 100 years of golf will be celebrated this year. He feels that the best time would be in the fall when it is I cooler and could have an extensive celebration. He said that possibly this could be in conjunction with the Friends Tournament. Mr. Brown mentioned that another discussion will be finding ways to enhance our standing with the people in the community and also enhance our standing with each other internally. He commented that our Police Chief is a long time employee and highly respected officer. He said that Beth commented that he is worthy of some type of recognition. He felt that we could possibly work with the New Orleans Police Department and at one of their commencements give recognition to our Police Chief which would make everyone happy. Mr. Brown will update more information next month. RISK MANAGEMENT COMMITTEE - Mr. O'Connor reported that it was a quiet month. He said that the State Safety audit was completed this month but no results yet if we passed. Mr. O'Connor mentioned that the roof claims are moving slowly, and the Tennis Center has other damage which is not covered. Mr. O'Connor stated that the safety consultant visited the Amusements and made some suggestions. A report was filed. • SPECIAL EVENTS COMMITTEE - No Report STABLES COMMITTEE - No Report. STADIUM & RECREATION COMMITTEE - No Report. TENNIS COMMITTEE Mr. Turner reported the March financials indicated a net profit of $8,277 or $2,899 below budget. Year-to date revenue showed a profit of $4,682 or $1,244 above budget. He said that Pro Shop showed a loss of $13.00 or $229 below budget. Year-to-date profit is $2,952 or $1,460 below budget. Mr. Turner stated that the Oilman's Tennis Tournament was held this past weekend which produces good revenue for the Park. He said that the tournament was smaller this year than in prior years. He commented that it seems to be dropping every year primarily because this type of tournament is not very popular anymore. He s~d that we suggested to them to change their format and go on an NTRP type of tournament which would give better results. Mr. Turner asked Supervisor George Parker to look into the preparation of the courts for the Oilman's Tournament. Mr. Turner inspected the courts on Sunday morning and felt that they looked I good and had no complaints. Mr. Turner mentioned that the Oilman's -9- representative gave us a mild threat indicating that if we did not do something with the condition of the courts, they would go elsewhere. He believes that this would not be easy for them to do, because there is no other place in Louisiana that has enough courts in one place to handle a tournament. He said that if they wanted to divide the courts between locations, then this would be possible. However, he said that we are concerned about their I issues and will try to address them. Mr. Turner commented that the new City Park Tennis Club President, George Gilkers, presented a proposal to allow the city Park Tennis Club to have guest. Mr. Turner mentioned that guest were never allowed before, however, Mr. Gilkers said that they will make sure that they bring their guest to the ticket office, pay their fees and will control it within the club itself. Mr. Gilkers assured that this could be done and have arrived at a fee of $5.00 per guest. Mr. Turner said that this was not successful in the past, however, the committee feels that they would like to give them a chance because it could produce more members which are badly needed. Mr. Turner stated that Mr. Duckworth represented a group of club members who collected between $2,500 to $3,000 to be spent on the tennis club courts. He said that they would like to give this money to the Park to be spent on items specified. He commented that Minette Bruce indicated that this can be done on a line item basis. Mr. Turner will meet with this group and they will establish the priority of items and provide us with the donation . Mr. Turner stated that the Friends have given $5,000 for nets and wind screens for tennis. He said that the nets have been ordered and delivered. He commented that the city Park Tennis Club and • others are going to assist the Park in installing the new nets. Mr. Turner mentioned that the Pro Teaching fees are lagging and Minette will send them a letter to make sure they pay the required fees. A report was filed. LONG RANGE PLANNING COMMITTEE - Mr. Dressel reported that the Executive Committee, Long Range Planning Committee and staff had a very positive and exciting kick-off meeting. He said that the purpose was to meet the array of external consultants who will assist us over the next couple of months and to get an overview of the process. He stated that the meeting was conducted by Bob Becker and Allen Eskew. He commented that Allen Eskew and his associate Julie Charvet describe themselves as facilitators, quarterbacks and air traffic controllers for the process over the two hour meeting. He said that Allen Eskew's background is an archi tecture, but is very much involved in design and planning. He stated that we are embarked upon something very ambitious and important for the future of the Park. Mr. Dressel commented that Bob Becker and Allen Eskew have I assembled a first class team. He said that we will have a benchmarking piece which will be completed by people from The Trust for Public Land which is a national non-profit group whose primary CA\ -10- purpose is helping states and cities and governmental units acquiring more park space. He stated that the two people, Peter Harnik and Katherine Rowe, from The Trust for Public Land are specialists in urban parks. He said that they are going to benchmark City Park against eight urban parks that represent the breath of the nation, but also a couple of southern parks are included which will be regional. Mr. Dressel commented that there will be a user satisfaction survey I piece which will be a 600 person telephone survey. Mr. Dressel stated that Tim Ryan will be conducting a financial benefit analysis of the Park. He said that Jane Brooks from UNO will be working on the neighborhood relations piece. He added that Jude Olinger will be working on the user satisfaction piece. He commented that Emily DiStefano whose firm is in Baton Rouge, will give advice on the government's piece of park operations and how we can be more effective in moving things forward. Mr. Dressel indicated that all of these things put together will be Phase One over a four Phase process. He said that part of their meeting was an intent to clarify "what this is" and "it isn't". He commented that this phase is a specific piece of "strategic Planning" which is the business strategy we need to devise which will influence the next three phases. He explained it is not program planning, not facilities planning, not usage planning, at this point. He said that Allen Eskew made it clear that all of these things we are doing now must be done first before we decide which programs will be emphasized, which buildings to build and how to allocate space in the future. Mr. Dressel stated that they mapped out a 3-1/2 month calendar starting with the kick-off meeting. He said that we would propose a retreat for the Board of Commissioners on Tuesday, July 16. He • mentioned that we will be asking the Board to make an significant commitment which will be off-site and asking for an eight hour commitment of time. He said that discussions are to convene that gathering at noon until 8:00 p.m. He said that people could have a half day at business and allow them to get home at a reasonable hour. Mr. Dressel commented that in the final two weeks will be a final report of Phase One. Mr. Dressel stated that what happens in the intervening three months before the retreat are two major pieces. He said that one is all the consultants will be doing the work and the other is relationship development with three key sets of players, 1) staff of City Park so they feel included, 2) neighborhood so they feel informed, and 3) more private, a one on one in small meetings to try to develop positive relationships with political perso~s with city and state. Mr. Dressel reiterated the important date TUESDAY, JULY 16th. He I said that a response card will probably be sent to all Commissioners. He mentioned that this is a very important moment in the life of the Park and the future effectiveness of the Board. He said that as many people can be mustered is very important. -11- A report was filed. FRIENDS OF CITY PARK - Mrs. Legrand reported that the Friends are donating $5,000 to sponsor the "Celebration Angel" in memory of Clarence Eckelmann. Mrs. Legrand stated that the funds from "Lark in the Park" on I October 5, 2002 will be dedicated for maintenance equipment. RESIGNATION - Mr. Mathes received a letter of resignation from Councilman Scott Shea, traditionally the councilmember from District A served as a member of this Board. He said that as of May 6, his term as a councilman will be over. MOTION - Mr. Mathes asked for a motion that the minutes reflect how much we appreciate the diligence and activity Councilman Shea has given to the Board. Councilman Shea has brought a lot to the Board in both coordination work with the city and acting as a Board member of what he has contributed. Mr. Butler motioned for the minutes to reflect the above statement for Councilman Shea, seconded by Mr. Morgan and unanimously approved. Mr. Mathes stated that we will certainly miss Councilman Shea. Councilman Shea remarked that it has been a pleasure serving on the Board. He said that City Park is a great asset. He commented that he was very lucky to have both city Park and Audubon Park in his district and thoroughly enjoyed it. He complimented the Board and looks forward to supporting the Park in the future. Everyone applauded. RESOLUTION Mr. Mathes read the attached Resolution which authorizes Beau Bassich to receive any planning money for State • Capital Outlay FP&C Project No. 50-N20-01B-Ol, however, no match or other funding is available at this time. Mr. Lupin moved to accept the Resolution, seconded by Mr. Turner and unanimously approved. There being no further business, the meeting was adjourned by the President at 5:15 p.m. Dottie zieg\er Executive/Recording Secretary / Edward • Mathes President I RESOLUTION 2002-3 On the motion of Patrick Butler, and seconded by James Hunter, the following resolution was offered: I Resolution 2002-3 WHEREAS, there is no bond funding, other than State general obligation bond funding, sufficient to fund the referenced Capital Outlay Project, and WHEREAS, all local options for funding for the referenced Capital Outlay Project through taxation, special assessments, loans, bonds and other resources have been considered and rejected as not being feasible or acceptable at this time, and WHEREAS, there are no local sources of funding for non-recurring appropriations, and WHEREAS, a cooperative endeavor agreement under La. Const. Art. VII, Sec. 14 (c) has been entered into between the New Orleans City Park Improvement Association and the State of Louisiana relative to Park improvements, and WHEREAS, State Capital outlay Construction project for Park improvements, FP&C Project No. 50-N20-0lB-Ol, is funded, and WHEREAS, it is necessary and desirable that the New Orleans City Park Improvement Association designate and authorize Beau L. Bassich, Executive Director of the New Orleans City Park I Improvement Association Board of Commissioners, to act on behalf of the New Orleans city Park Improvement Association in all matters pertaining to the above referenced Capital Outlay Project, including without limitation, certifying requests for state disbursements. NOW, THEREFORE, BE IT RESOLVED, that the New Orleans City Park Improvement Association does hereby designate and authorize Beau L. Bassich, Executive Director of the New Orleans city Park Improvement Association Board of commissioners, as the responsible official with full authority to act on behalf of the New Orleans City Park Improvement Association in all matters pertaining to the above referenced Capital Outlay Project, FP&C project No. 50-N20- OlB-Ol, including without limitation, certifying requests for State disbursements. This resolution was declared to be adopted by the Executive Committee of the Board of Commissioners of the New Orleans city Park Improvement Association~~~a~f April 2002. Arlene M. Nesser Secretary, New Orleans City Park I Improvement" Association I CONTRACT OF ACCEPTANCE OF A GRANT FROM THE LUPIN FOUNDATION NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION I As the authorized representative of the above named organization, hereafter called QOrganization", my signature indicates acceptance of The Lupin Foundation's conditions for our Organization's receipt of a financial grant from The Lupin Foundation. 1) GENERAL CONDITIONS a) Organization guarantees that funds received from The Lupin Foundation will be used as indicated on our "Application for Financial Grant", dated February 20, 2002. b) Organization will provide Foundation with semi-annual reports on February 1 and August 1 as to the use of the funds on the preceding December 31 and June 30, respectively, until funds are used or project complete, whichever is longer. c) Upon completion of the program, a final report will be submitted to The Lupin Foundation and so designated as "final". d) Any funds not expended for the purpose indicated on the application form, or within the time indicated on the I application form, will be returned to The Lupin Foundation. e) The Organization acknowledges that The Lupin Foundation reserves the right to seek repayment of funds should they be expended for purposes other than as indicated in the original grant application. f) Organization agrees that if required reports are not timely received, The Lupin Foundation reserves the right to demand and receive repayment of funds granted to Organization. g) Organization agrees that The Lupin Foundation, through its designee, will be permitted to monitor the utilization of the funds from The Lupin Foundation. h) Organization agrees this Contract of Acceptance is their responsibility for submission to the Foundation in a timely manner. i) Organization agrees that grant will not be paid until Contract of Acceptance is submitted within thirty days to the Foundation; should we not receive the Contract of Acceptance from your organization within thirty days of the date of the I grant it will be cancelled. ,------ New Orleans City Park Improvement Association I Page Two 2) SPECIFIC CONDITIONS a) These are conditions specific to an organization of a grant as indicated below. PO I ION: -I" DATE APPROVED BY THE LUPIN FOUNDATION BOARD OF DIRECTORS: APPROVED MARCH 31, 2002 PLEASE ATTACH A COPY OF THE RESOLUTION OF APPROVAL OF THIS CONTRACT. (SEE ATTACHED SAMPLE) DATE RECEIVED: ('"'1u"'p"",""n ""F"'ou"'n"'d""at'"',""on""""u"'s e"""on""I"'y""i - I RESOLUTION I Palm Drh·. WHEREAS, The City Park Improvement Association 701_08 ("Organization") applied for a grant from The Lupin Foundation. in the amount of $5,000 for the use in connection with activities more fully described in said application; and FAX 504 483.9412 WHEREAS, it is a condition of the grant from The www.neworleans.comlcltypark Lupin Foundation that this Organization enter into a "Contract of Acceptance of a Grant from The Lupin Foundation" ("Acceptance") in the form presented to this meeting. THEREFORE, BE IT RESOLVED that this Organization authorized, directs and empowers Edward C. Mathes, President to execute the Acceptance on its behalf; and FURTHER RESOLVED that this Organization hereby agrees to be bound by, and fully follow, the terms and conditions of the Acceptance. I, the undersigned secretary of the Organization, hereby certify that the foregoing resolution was duly adopted on the 23rd day of April, 2002 and are in full force and effect. New Orleans, Louisiana, this 23rd day of April 2002. v SECRETARY I Arlene M. Nesser An Equal Opportunity Employer I RESOLUTION Be it resolved by the Board of Commissioners of city Park Improvement Association that: 1. Beau L. Bassich shall be authorized to act on behalf of City Park Improvement Association in applying for a grant from the Louisiana Stadium & Exposition District for the purpose of .' completing water project in the amount of $25,000.00 • 2. The Organization agrees to be res'ponsible for the financial accountability of the grant. 3. The organi~ation will require that all,requests for payments of these grant funds will be approved and signed off by the governing board. The foregoing resolution was approved by the Executive Committee of t the Board of Commissioners on April 15, 2002. I May 22, 2002 70124-4608 MEETING NOTICE AND AGENDA FOR TUESDAY, MAY 28, 2002 1104.482..... MEETING OF THE BOARD OF COMMISSIONERS OF CITY PARK FAX 504 483.9412 TIME: 4:00 p.m. www.newol"leanLCOmlcltypork PLACE: Administration Building, 1 Palm Drive 1. Roll Call. 2. Introduction of Guests. 3. Approval of April 23, 2002 Minutes. , 4. Management Report. 5. communications. 6. Report of Officers. 7. Report of Committees. 8. Report of Museum Representative. 9. Report of Friends of city Park. 10. Unfinished Business. 11. New Business. 12. Adjournment. , An !qual OpPOrtunity Imployer qq Management Report Board Meeting May 28, 2002 I Robert W. Becker Chief Executive Officer I. Strategic Planning A. Consultant team has begun work and a progress meeting was held on 5123. th B. Board retreat on the strategic plan is tentatively planned for July 16 • II. Management Activities A. April's financial perfonnance was only slightly under budget. Catering had another good month and golf showed improvement in some areas. Controlling operating expenses again proved critical in achieving budget goals. B. Began installation of tree protection bollards with the installation ofthe first 400 bollards at Harrison and Marconi. 1200 additional bollards have been ordered. C. Reviewed the National Golf Foundation's management options report for the golf complex. With golf committee, selected independent management company option. D. Met with Mayor Nagin's Executive Assistant for Intergovernmental Affairs to invite the Mayor for a presentation on the park. I E. Distributed gain sharing checks to employees. F. Continued refining the requirements for the Tulane game and working to finalize the overall plan. G. Took initial steps to develop technology upgrade plan for the park. H. Began promotional package for summer golf. 1. Met with Hispanic soccer league to discuss assisting them with their groWIng program. J. Had program meeting with Garden staff for Phase II program III. Funding Raising A. Met with Commissioner of Administration and representatives of the museum to seek funding to support Museum's two large upcoming exhibits. B. Met with Sen. Hainkel to seek support for capital outlay requests C. Testified before Sen. Irons committee seeking support for capital outlay requests. D. Beth toured Hibernia through Storyland cottage in support offunding request. E. Submitted new grant request to Selley Foundation. , F. Interviewed development officer candidates /00 IV. Other A. Spoke to the City Park Improvement Association about park issues. I B. Received flag pole donation from Garden Study Club I I /0/ May 20, 2002 Mew Orlean., LA. Board of commissioners New Orleans City Park Improvement Association 70124-4608 New Orleans, Louisiana 70124 Executive Director's Report S04.482_ Dear Commissioners: FAX 504 483.9412 We had another very successful Symphony Concert in the Dreyfous Meadow. We estimated the crowd at about www,newarIHnLcomlcttvPark 5,000 attendees. We presented the proclamation adopted by the Board to Evelyn Eckelmann in recognition of Clarence's services to the Park. Our soccer field #4 has been completed. We would like to thank Nancy Marsiglia for her financial help and Boh Brothers for the donated soil and equipment to I make the field one of our best. Pray for rain! Bob and I attended a dinner with Eric Hilton and Mayor Nagin along with representatives of Little League Baseball at the Hilton about Little League activities in New Orleans. We have had many meetings with the Museum, architects and the contractor concerning the Sculpture Garden. Because of the good weather, the project is ahead of schedule. We've all been involved in Bob and Cheryl's bollard city. I will make a supplemental verbal report should any additional information present itself prior to the next meeting of the Board of Commissioners. Respectfully sUbmitted~ ,.~[~~£ \ Beau L. Bassich Executive Director J BLB/dz 5/21/028:57 .. New Orleans City- Park Improvement Association Page 1 - Balance Sheet 0 For the Period 10/1/01 thru 4/30/02 4 April April LY Ami! April LY Current Assets Current Liabilities Cash 725,379 119,536 Accounts Payable 443,715 444,635 Restricted Cash Sales Taxes Payable 70,994 62,562 Accounts Receivable 227,177 293,078 Payroll With holdings Payable 19,284 22,698 Allowance for Doubtful Accounts (46,009) Accrued Liabilities 649,923 519,028 Due from PEPCO 3,481 Restricted Liabilities 54,706 45,150 Investments 150,825 119,643 Deferred Revenue 398,889 475,922 Restricted Investments 91,921 68,866 Prepaid Expenses 35,237 87,125 Total Current Liabilities 1,637,509 1,569,995 Deposits 31,786 31,741 Inventory 153,331 203,284 Long-Term Liabilities Total Current Assets 1,369,646 926,753 Notes Payable Leases Payable 257,455 413,658 Long Term Payables 1,266,794 1,339,365 Total Long-Term Liabilities 1,524,249 1,753,023 Long Term Assets Long Term Restricted Investments 324,270 269,838 Capital Buildings + Equipment 18,468,623 18,181,760 Accumulated Depreciation (7,394,793) (6,391,264) Retained Earnings - Oct 1 2,123,380 2,702,150 Construction in Progress 566,921 574,898 Contributed Capital 7,649,181 7,756,610 Total Long Term Assets 11,965,021 12,635,232 Total Capital 9,772,562 10,458,760 Net Income Y.T.D. 400,347 (219,793) Total Assets 13,334,667 13,561,985 Total Liabilities + Capital 13,334,667 13,561,985 _51211028:57 New orleans~provement Association Income Summary For the Period 10/1101 thru 4/30/02 - April Budget Variance Year to Date BudgetYTD Variance Total Budget -1)3 Salf Generated Revenue 1,018,392 1,113,209 (94,817) 6,567,755 6,765,106 (197,351) 11,456,012 Oil + Gas Royalties Gross Revenue 1,018,392 1,113,209 (94,817) 6,567,755 6,765,106 (197,351) 11,456,012 Cost of Goods Sold 115,825 134,814 (18,989) 689,468 752,769 (63,301) 1,273,567 Gross Profit 902,567 978,395 (75,828) 5,878,286 6,012,337 (134,051) 10,182,445 Expenses Payroll 385.212 422.888 (37,676) 2.709,678 3,015,890 (306,212) 5,159,756 Contract Labor 71,167 63,789 7,378 595,313 593,938 1,375 901,332 Payroll Benefits 47,913 49,516 (1,603) 330,805 351,015 (20,210) 604,425 Contract Services 26,380 20,137 6,243 114,050 137,829 (23,779) 236,377 Repairs + Maintenance 28,764 47,302 (18,538) 205,796 251,028 (45,232) 411,643 Utilities 29,643 39,950 (10,107) 234,762 302,000 (67,238) 502,500 Telephone 4,734 5,619 (885) 36,061 39,222 (3,161) 67,231 Communications 1,234 3,033 (1,799) 15,236 25,475 (10,239) 40,746 Supplies 25,006 23,405 1,601 167,235 234,777 (67,542) 401,633 Fuel 4,335 3,912 423 22,245 27,561 (5,316) 47,248 Bad Debt Expense 1,109 1,109 4,609 4,609 Administrative 23,247 23,541 (294) 137,337 175,953 (38,616) 293,140 Travel + Entertainment 654 1,608 (954) 3,396 16,156 (12,760) 26,700 Insurance 24,318 25,556 (1,238) 181,966 178,898 3,068 306,687 Advertising 5,935 17,921 (11,986) 41,768 93,964 (52,197) 141,Q42 Interest 1,598 2,032 (434) 12,688 14,224 (1,536) 24,384 Uniforms 816 (816) 4,887 17,712 (12,825) 23,495 Other 945 1,208 (263) 3,911 9,056 (5,145) 40,792 elTo - Miscellaneous 1,000 (1,000) 259,294 59,990 199,304 77,990 Rentals 22,056 22,381 (325) 143,391 139,667 3,724 239,578 Special Events 6,425 6,300 125 21,500 6,750 14,750 13,050 Operati ng Expenses 710,873 781,914 (71.041) 5,245,927 5,691,105 (445,178) 9,559,949 Net Profit before Depreciation 191,694 196,481 (4,787) 632,360 321,232 311,128 622,496 Depreciation 45,502 44,974 528 302.123 296,920 5,203 522,496 Net Profit before Extraordinary Income 146,192 151,507 (5,315) 330,237 24,312 305,925 100,000 Extraordinary Income 70.110 70,110 Net Profit 146,192 151,507 (5,315) 400,347 24,312 376,035 100,000 10Lf 5/1710216:07 New Orleans City Park Improvement Association Page 3 Net Profit by Department For the Period 1011101 • 4130/02 AJHil ~ Variance Year to Date BudgetYTD Variance 40,530 43,147 (2,617) 90,233 123,761 (33,528) 011 Carts 64,882 78,945 (14,063) 283,595 340,914 (57,319) I"Driving Range 54,800 51,164 3,636 194,451 288,244 (93,793) Goll Restaurant 2,965 7,872 (4,907) 8,937 30,534 (21,597) Goll, Carts, Range, Rest 163,176 181,128 (17,952) 577,217 783,453 (206,236) Parkview Cale + Gift Shop 11,555 7,617 3,938 25,693 23.475 2,218 Carousel Concessions 3,477 6,277 (2,800) 48,688 30,683 18,005 Stadium Concessions (187) 2,967 (3,154) 5,097 26,333 (21,236) Concessions 14,844 16,861 (2,017) 79,478 80,491 (1,013) Catering 89,651 70,994 18,657 382,071 307,288 74,783 Vending 128 688 (560) 2,603 4,016 (1,413) Special Services Mgt (19,948) (15,979) (3,969) (141,407) (166,351) 24,944 Special Services 69,831 55,703 14,128 243,267 144,953 98,314 Rides 43,526 64,409 (20,883) 218,296 212,932 5,364 Storyland 8,300 6,273 2,027 25,480 22,381 3,099 Arts Camp 50 50 50 50 Boating & Fishing (19) 8,471 (8,490) (5,065) 11,847 (16,912) , -, "".''''' 51,857 79,153 (27,296) 238,761 247,160 (8,399) nnls 6,028 7,526 (1,498) 10,710 10,964 (254) ennis Pro Shop 87 1,642 (1,555) 3,038 6,054 (3,016) Tennis + Pro Shop 6,114 9,168 (3,054) 13,748 17,018 (3,270) Quadraplex 9,751 9,635 116 12,579 8,558 4,021 Quadraplex Concessions 7,403 5,089 2,314 19,158 19,858 (700) Sports Camp (200) (200) Quad + Concessions 17,153 14,724 2,429 31,536 28,416 3,120 Botanical Gardens 25,450 32,875 (7,425) 51,877 69,671 (17,794) Celebration in the Oaks (18,312) (14,653) (3,659) 401,459 252,118 149,341 Concerts 26,864 51,000 (24,136) CITO + Concerts (18,312) (14,653) (3,659) 428,323 303,118 125,205 Stadia (13,123) (11,445) (1,678) (5,623) (58,856) 53,233 Miscellaneous 24,101 33,530 (9,429) 177,641 132,410 45,231 Miscellaneous· PEPCO (261) (1,667) 1,406 (17,572) (11,669) (5,903) Development (4,281 ) 4,281 (12,406) (29,967) 17,561 Administration (58,447) (66,522) 8,075 (420,337) (466,470) 46,133 Park Maintenance (84,857) (104,881) 20,024 (627,852) (735,Q43) 107,191 (24,744) (26,676) 1,932 (168,894) (218,254) 49,360 vertising (13,407) (25,789) 12,382 (93,042) (150,339) 57,297 I·'-'~man Resources (9,024) (9,892) 868 (57,802) (70,495) 12,693 fety (4,159) (5,829) 1,670 (37,971 ) (41,285) 3,314 146,192 151,507 (5,315) 400,347 24,312 376,035 tb5 NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION PARK STA TIS TICS -APRIL 30, 2002 CURRENT PRIORYR CURRENT PRIOR YR I MONTH MONTH YTD YTD DAILY GREEN FEES North 2,175 2,319 11,293 11,666 South 1,580 1,887 7,898 9,040 East 2,177 2,518 10,858 13,256 West 2,275 2,144 12,484 10,733 PM - All Course 3,808 5,966 24,782 20,023 Non-Resident 2,176 572 4,871 2,663 TOTAL 14,191 15,406 72,186 67,381 GOLF TICKETS Monthly 207 214 880 1,693 Semi-Annual Annual 156 129 GOLF CART RENTAL 18 Hole 4,013 5,169 21,243 21,975 9 Hole 650 517 3,199 2,644 DRIVING RANGE BUCKETS Adult 7,945 10,372 38,069 44,987 Small 1,966 2,586 9,684 10,713 Junior 747 1,066 3,651 4,607 I 10,658 14,024 51,404 60,307 DRIVING RANGE Coupon Books 20 32 186 328 TENNIS COURTS Rental Hours 954 962 6,124 7,436 QUADRAPLEX Batting Cages 2,770 3,258 5,539 9,563 PEDAL BOATS 1/2 Hour 239 1 Hour 652 1,339 FISHING TICKETS Daily Adult 76 13 181 154 Daily Youth 26 3 66 66 Annual Pass 46 FISHING RODEO 346 GARDEN Admissions 973 1,282 3,766 4,338 Pavilion 13 11 89 91 Garden Study 22 19 104 120 Tours 2 12 25 48 Lath House 4 2 16 14 Parterre 4 9 12 I 15 29 Camellia 6 3 IOtp I CURRENT PRIORYR CURRENT PRIOR YR MONTH MONTH YTD YTD RAINFALL Inches 3.95 " 1.38 " 26 34 TOUR Buses 399 438 1,943 2,235 Vans 277 119 1,431 831 STORYLAND ADMISSIONS 4,139 5,470 19,288 15,353 AMUSEMENT ADMISSIONS 15,891 12,095 142,524 101,965 BIRTHDAY PARTIES Storyland 50 42 220 214 Carousel 94 99 421 514 AMUSEMENT RIDES Antique Cars 5,228 7,917 29,051 35,762 Bumper Cars 6,301 10,096 39,425 44,948 Carousel 9,175 11,474 67,879 65,381 Ferris Wheel 1,781 3,662 21,668 19,662 I Mini Ferris 974 521 5,478 8,478 Roller Coaster 18,205 17,254 92,266 90,267 Tilt-A-Whirl 10,014 12,502 56,328 63,388 Train 9,799 13,518 119,121 73,171 Umbrella Cars 3,979 4,315 17,080 19,708 Slide 6,507 9,091 29,007 43,223 Scrambler Helicopters 4,466 5,851 25,977 28,005 Tomado 4,528 7,560 33,600 23,051 Castle 5,091 924 26,690 21,118 TOTAL 86,048 104,685 563,570 536,162 CELEBRATION IN THE OAKS Walk Thru 96,925 62,517 Drive Thru 38,031 36,257 TOTAL 134,956 98,774 I /°1 MINUTES OF THE BOARD OF COMMISSIONERS OF THE NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION. The regular meeting of the Board of commissioners was called to order on Tuesday, May 28, 2002 at 4:08 p.m. by the President noting I a quorum was present. PRESENT: Edward Mathes, President; Commissioners Brown, Butler, Cabes, Duplantier, Harold, Hunn, Hunter, Morgan, Nesser, Patron, Perry, Rogers, Schrenk, Summerour and Turner. EXCUSED: Commissioners Batt, Dressel, Hines, Legrand, LORUSSO, Lupin, Moffitt, O'Connor, Plough, Sorapuru, Tregre, Trimble and Williams. ABSENT: Commissioners Garvey, Gaubert, Gusman, Mestayer and Rees. STAFF: Bob Becker, Chief Executive Officer; Beau Bassich, Executive Director; and Dottie Ziegler, Executive Secretary. MINUTES - President Mathes asked for any corrections to the April minutes; none were made. Mr. Brown moved to accept the minutes, seconded by Mr. Hunter and unanimously approved. MANAGEMENT REPORT - Mr. Becker reported that a large crowd attended Family Fun Day on Sunday, which was sponsored by Clear Channel Radio, WYLD, and other stations. He commented that the event was bigger than Voodoo with approximately 30,000 people. He stated that it was a nice event with no arrests, nice crowd, however, , there were some parking problems because of the huge attendance and a few neighborhood complaints. He felt the Park did a good job considering the amount of people who attended. Mr. Becker mentioned that they are moving along with finalizing the plan of the Tulane game. He hopes to have all the cost in a couple of weeks so that a final financial arrangement can be worked out. He said that the plan is coming into focus now which gives a better understanding of the extent of their requirements. Mr. Becker stated that they are working to finalize a Request for Proposals for the Golf contract. He said that this contract will include all of the employees, and privatization of the entire operation. He commented that they have been working with Civil Service for their assistance because it will affect about 60 full time, part-time, and intermittent employees. He said that they have also been working with the consultant from the National Golf Foundation to put together a format, rating criteria and are now turning towards the compensation. He hopes to have it ready by next Board meeting. Mr. Becker commented that they have been monitoring the progress at the State for the Capital Outlay Bill. He said that we are in the administration's portion of the bill only for some projects which f were approved last year, but not any of our new requests. He feels -2- that we do have a good commitment from Mark Drennan, Commissioner of Administration, to add $1 million dollars through the cash portion of the bill to help us support the Museum's two big I exhibits in 2003, by making all the repairs and improvements in the front of the Park. He believes that the bill has gone to the Senate side now. Mr. Becker stated that we are working to get help from Senator Irons and Senator Hainkel for our golf course project which is our highest priority. He said that the session ends June 12. Mr. Brown asked if there were any thoughts on the Mayor's expressions with respect to city support of City Park? Mr. Mathes replied that we were supposed to have lunch with the Mayor today, however, he cancelled at the last minute due to some other obligations. The luncheon will be rescheduled. Mr. Mathes said that the only conversation he had with the Mayor indicated that the Mayor seemed very inclined to support the Park. Mr. Becker stated that a comprehensive presentation was prepared for the Mayor which covers the whole gambit of the Park, i.e. who we are, things that we do, our recent financial history, etc. He hopes to make that presentation very soon. Mr. Bassich commented that we really need rain! He said that the grass on the soccer fields need rain badly to help it grown. He stated that Nelson Tree Service provided the piles of mulch by the trees as a donation. REPORT OF STANDING COMMITTEES: , ARCHITECTURE AND ENGINEERING COMMITTEE - Mr. Schrenk reported that Koch and Wilson Architects prepared drawings for some paving work at the Conservatory. He said that this includes some sidewalks inside the two wings and flagstone & brick work at the front entrance, but it is not part of Phase I or Phase II. He stated that the Architectural firm will be responsible for Construction Administration, so the Park will not have to do as much as it did in Phase I. Mr. Schrenk commented that Will Tregre, representing the Park, issued a Phase I Final Inspection report to Paul Soniat and listed some punch items to be completed costing approximately $3,000. He said when this is done, then the final acceptance will be made. Mr. Schrenk stated that the committee met to formulate the budget for maintenance for the Park. He said that presently the maintenance department has 27 employees, and the committee recommends to add 26 more employees to get to an acceptable level. He mentioned to get the maintenance department to a first class level, we would have to hire 51 more employees. The committee is working on the report. Mr. Schrenk commented that the soccer fields are almost finished and the bollards are being placed. -3- IfA A report was filed. CELEBRATION IN THE OAKS COMMITTEE - No Report. , CONCESSIONS COMMITTEE - No Report. DEVELOPMENT COMMITTEE - Mr. Morgan reported that the committee met and interviewed three final candidates for the Development Director position. He stated that the committee felt that all three were excellent candidates, however, one candidate was more outstanding. He said that the outstanding candidate was Melissa Ogden who is the Associate Development Director at UNO. He commented that Mr. Becker had a breakfast meeting with Ms. Ogden this morning and had a tentative "yes" from her. Mr. Morgan said that as soon as the paperwork and signatures are completed, she will come on board. He stated that Ms. Ogden is a dynamic person and felt that everyone will be pleased with her. He said that there will be times and opportunities when management or the Board cannot be with her to go out on a call, but the Park will be very well represented because she will be putting her best foot forward doing a great job. Mr. Brown commented that Ms. Ogden used to work with him in the Development office. He feels that she will do an extraordinary job because she has high energy, very well placed around town, and continues to have a strong relationship with our current Development Director. He is very happy. Mr. Mathes agreed. FINANCE COMMITTEE - Mr. Summerour reported that the April 2002 balance sheet indicated that we are about $600,000 better than last year. He said that everything else is in line with prior months. I While revenues are down so are the expenses which is causing the bottom line to be positive. GOLF COMMITTEE - Mr. Hunter reported that the committee authorized Golf Management to introduce a frequent player program designed to help increase the number of rounds played. He said that the rounds played are even with budget this year, but are down about 25% from the year 2000. He commented that there is price cutting competition from Belle Terre and Eastover who are offering two for one specials, etc. He feels that we have to compete in order to get players back. He believes this will be successful. Mr. Hunter stated that we will also implement a frequent practice at the driving range. He said that this will be a punch card type situation and will be implemented by June 1st. Mr. Hunter informed that the Marriott Hotel is voluntarily redoing the lobby of the Golf Clubhouse. He said that also the ladies restroom at the Golf Clubhouse will be rehabbed at a cost of $5,500 as the result of the Friends Golf Tournament • A report was filed. • HORTICULTURE AND GROUNDS COMMITTEE - Mrs. Duplantier reported that -4- they are cleaning and working on the entrance to Beauregard Circle. She said that they are still trying to get someone to adopt the area. She mentioned that Mr. Bassich has a new tool which will be helpful. Mrs. Duplantier stated that volunteers cleaned Pigeon Island and it I is hoped to have a fishing clinic in that area. Mrs. Duplantier mentioned that Tom Campbell has programs going on in the couturie Forest. She said that Tom is also watching the trees in the construction area by the Sculpture Garden. She commented that those trees have been trimmed and look beautiful. Mr. Butler questioned about the Japanese Garden? Mrs. Duplantier replied that the representatives of the Japanese Garden are still trying to raise the money. Mr. Butler said that they have 180 days after the lease was signed to begin the project. She asked if the lease should be extended? Mr. Butler replied to wait until they request it. Mr. Becker commented that the Japanese Garden Society has about $45,000, but their Phase One project is about $80,000. He said that we asked them to cut back Phase One so they would have enough money to construct the project, afterwards the physical project could help raise more money. He also asked the Society how they are going to maintain it. He said that we met twice with the Society and they presented a good Phase One plan. He commented I that we are waiting for the final numbers, final diagram, and how they will proceed and schedule. He feels since they are scaling back, they will have a good project. A report was filed. HUMAN RESOURCES - Mr. Becker reported that the gain-sharing checks were issued to the employees which was very well received. He said that the day after the checks were distributed, a picnic was held which pleased the employees. He stated that the checks totaled about $91,000. Mr. Mathes commented that several Board members served hot dogs to the employees at the picnic. The employees thanked the Board and appreciated their service. Mr. Morgan asked what was the gain-sharing checks based on? Mr. Becker replied that it was based on full-time, part-time and intermittent employees. He explained that full-time employees who worked all of 2001 received $625.00 prior to tax; part-time employees who worked from 1,000-2,000 hours received $325.00 prior to tax; and anyone else received a gift worth about $50.00 which included a gift card from Wal-Mart, Ben & Jerry's Ice Cream, etc. Mr. Mathes mentioned that the most important thing was for the first time in several years, the employees received something. Mr. Becker mentioned that our staff did a good job by keeping it quiet, and it was a surprise. He said that we worked a long time trying to decide the right options and as the result, the employees were happy. I III -5- LEGAL COMMITTEE - No Report. PUBLIC RELATIONS COMMITTEE - No Report. RISK MANAGEMENT COMMITTEE - Mrs. Patron reported that there eleven I incidents, but none serious. Mrs. Patron stated that there was another fall at the rear of the Botanical Garden. She said that Ray Molaison is looking to try to solve the problem. Mrs. Patron mentioned that a couple of incidents in golf indicate a need to review their claims reporting procedures. Mrs. Patron stated that a paddle boat sank with four people, but none were hurt. She said that there is a need to review the rental procedures and consider limiting of two adults in a boat and to make sure the drain plugs are checked. The paddle boats are four seaters. Mr. Becker explained that since the incident, we have changed the total weight to 700 lbs. (800 lbs. manufacturer requirement), limiting the boat to two adults, and continue strictly enforcing life vests requirements. The rental fee for the boats are per person and not per boat. Mr. Becker explained that at the time of the accident, the persons in the boat stood up to switch seats and water started entering the boat. He said that the people swam to shore; we pulled the boat , out to examine it, then chained the boat to the dock. However, the next morning the chain was cut and someone stole the boat. Mr. Bassich mentioned that the persons were from Birmingham, Alabama but left unharmed and happy. Ms. Nesser asked if the policy was limited to two adults before the incident? Mr. Becker replied no. Mr. Becker stated that we had our State Risk Management audit in April and this year we had a completely clear audit from all of our Risk Management procedures and policies. He said that this is the foundation our insurance policies get based. He encouraged all the Commissioners to congratulate Merlin Haydel, Safety Director, for doing a good job putting together at the last minute his audit, because his office was short personnel. Mrs. Patron mentioned that the hail claim is still moving very slowly. A report was filed. SPECIAL EVENTS COMMITTEE - Mr. Becker reported that Rehage owes the Park a small amount of money from Voodoo Fest 2001, however, Rehage was very cooperative in moving the Voodoo Fest 2002 because of the f Tulane game. He said that we will not press the issue because it -6- is a small amount, and Rehage is still talking about a potential multi-day event for Voodoo, i.e. Friday, saturday and Sunday. If this occurs, then this will be more revenue for the Park. STABLES COMMITTEE - Mr. Becker reported that the meeting was held at Equest Farms and the committee looked at the operation of the I stables. He said that Leslie Kramer is working on a fund-raiser which she would like to do in October. Mr. Becker explained that Leslie Kramer's contract specifies a monthly rent which she is totally current. He said that it also specifies an end of the year payment of 3% based on her income totaling about $15,000, which she has not been able to pay. He commented that we have agreed to allow her to have a fund-raising event which will recruit this revenue. Mr. Becker stated that Leslie Kramer has spent nearly $1/2 million dollars of her own money in renovating the stables and the facility looks great. STADIUM & RECREATION COMMITTEE - Mr. Bassich reported that the Tulane game is the topic of discussion. He said that it is a possibility that Popeye's Chicken will be part of the sponsor on Friday and Saturday, and Quint Davis will sponsor a concert for Popeye's on Sunday which will become an annual affair. TENNIS COMMITTEE - Mr. Turner reported that the May financials indicated a net profit of $5,827.00 or $1,699.00 below budget. He said that the year-to-date revenue was $10,509.00 or $455.00 below , budget. He feels that tennis will make budget by the end of the fiscal year. Mr. Turner mentioned that the Pro Shop showed a profit of $87.00 or $1,555.00 below budget. He said that year-to-date revenue was $3,038.00 or $3,016.00 below budget. He feels that the Pro Shop will fall short of the budget at the end of the fiscal year. Mr. Turner stated that programs and non-prime time rubico is showing improvement and should continue for the next three months. He commented that programs are encouraging because last year we had fewer children, but this year we are getting them back. Mr. Turner mentioned that George Parker's report indicated that some nets have been received and installed, and windscreens are on order. He said that members of the City Park Tennis Club and the Friends have provided monies for these items. Mr. Turner commented that the sprinkler system on the new courts are approximately three years old. He said that out of the 80 sprinkler heads installed, 40 are in poor shape. He feels that they are in poor shape for two reasons; one, the employees run the equipment into the sprinklers, and two, a lot of irate players take a racquet or their foot knocking the heads off the sprinklers. Mr. Turner contacted the Rain Bird Sprinkler System by Abico Inc. to look at the system and change the head type of the sprinklers. , liS -7- He said that the representative made a proposal of $3,855.00 to remove all the heads and place them below grade. He added that it will reduce the number of sprinkler heads by 50% and have the same water coverage. He explained that the heads pop up when they sprinkle and go back into the ground when the system is turned off. I He said that they will be flush with the surface and not subject to abuse. Mr. Turner feels that this would be a good investment for the Park. He said that they have some money from the Friends which will probably be used for this project. He reiterated that the new courts will be three years old in September and the major cost related to these courts is being in the repair of the sprinkler heads because of abuse. Mr. Turner stated that Mr. Sandy Conroy, member of the Tennis Club, conducted a survey on the old courts and their sprinkler system. He said that they were getting 50 lbs. of pressure before the pump and 17 lbs. of pressure at the heads. He commented that the existing pump was removed and the pressure went up which indicated that there was a restriction. Nevertheless, Mr. Conroy's test showed that there was a restriction prior to the pump, so this will take a little longer to find the area. Mr. Turner mentioned that the Oilman's Tennis Tournament people attached electrical service to their tents and the top of the backboard which is made of concrete blocks. He said that they used ramset anchors which broke the concrete blocks in several places. He feels that the Oilman people should be responsible to repair I this damage because if the water gets inside, the walls will deteriorate. A report was filed. FRIENDS OF CITY PARK - Mrs. Cabes reported that the profit from the "Elegance & Et-Tea-Quette" function was $5,000 which will used to support the "Angel" for Celebration In The Oaks. Mrs. Cabes stated that the Storyland Run/Walk is Sunday, June 2, which is sponsored by the New Orleans Track Club and Friends to help with the upkeep of Storyland. Mrs. Cabes said that the proceeds will go into the Storyland account. She commented that Mary Sue Roniger has been helping with this event for years. Mrs. Cabes remarked that bollards are being installed along Marconi Drive. She said that we had wonderful pUblicity from the newspaper regarding the bollards. She commented that also the newspaper published her letter explaining that the "Lark in the Park" fund raising event generated the money for the care of the trees. She said that the Friends are presently getting prices on signs to post in the area asking for people to help us take care of the trees. Mrs. Cabes stated that the Nelson Tree Company donated the mulch I that has been dumped by the trees. She said that the survey showed -8- this was much needed, but it would have cost thousands of dollars. Nevertheless, she mentioned that Nelson Tree Company has been doing work allover the city and had high quality fill, so they gave it to the Park -- free. She said that volunteer groups will spread it on the trees. I Mrs. Cabes commented that the survey also noted that some trees needed to be removed. Mr. Becker indicated that three trees along Diagonal Drive and two trees by Lelong Avenue in front of the Museum are to be removed. Mrs. Cabes mentioned that Tennis spent some of their money which was allocated for a piece of ground equipment. Mrs. Cabes stated that the "2002 Lark in the Park" Patron letters went out today. She happily announced that Exxon Mobil donated $6,000 to the "Lark in the Park" this year. She appreciated any recommendation for donors from the Board. She said that the new "Lark Committee" has a lot of new, young people who are excited about this year's Lark. She reminded that the funds raised from the "2002 Lark" will be used for new maintenance equipment. The "2002 Lark in the Park" is Friday, October 4, 2002. Mr. Mathes thanked Mrs Cabes and the Friends for their generosity. LONG RANGE PLANNING COMMITTEE - Mr. Mathes reminded that the "Board Retreat" on the strategic plan is scheduled for July 16thfrom 12 noon I to 8:00 p.m. . He hoped that everyone could attend. He feels that this is one of the most important initiatives which is going on in the Park now. Mr. Becker stated that the meeting will probably be held at Audubon Species survivor Center on the west Bank. BOTANICAL GARDEN - Mr. Becker reported that the Conservatory received a grant from Chevron Texaco for $80,000 for the artifact wing. He said that they were going to have a cocktail party for Chevron, however, it was delayed until the Phase I exhibit opens. He mentioned that we hope to go out for bid for the interior of the building, walkways, etc. soon. BUMPER STICKERS - Mr. Harold commented that there are not enough bumper stickers on the cars in the parking lot. Mrs. Cabes said that she distributed the stickers to everyone. She mentioned that at the Garden Show, some out-of-towners wanted to buy some of our bumper stickers because they are involved in a program trying to get a city park and they thought the stickers were excellent. TULANE FOOTBALL GAME - Ms. Nesser questioned what was Al Copeland doing for the Tulane Football game? Mr. Bassich replied that it is not Al Copeland, but "Popeye's Chicken" who may sponsor a concert on Sunday. Ms. Nesser asked if they would get any concession rights? Mr. Becker answered no. Mr. Becker explained that there would be a number of events and I 115 -9- parties at various areas in the Park, i.e. Pavilion, Timken center, etc. on Friday. He said that the Navy may do something on Friday at their center of location. Mr. Becker stated that the event is Saturday, October 26, 2002 - I tailgating, parade, pre-game festivities, post-game concert, and the football game Saturday at 2:30 p.m. He said that the concert is planned for Sunday. Mrs. Ouplantier mentioned that there is some publicity with Navy, because she got a reservation at her house. Mr. Becker commented that there will be an extremely important presence at the game. He said that Navy could bring in people from Pensacola, Florida and a huge amount of Navy Brass will be in town that weekend. He added that there is a potential that the Commandant could come in from the Naval Academy. Mr. Butler asked if we would have the college required amount of 30,000 seats? Mr. Becker answered that we are trying to decide how we can get 30,000 because of the expense. He feels that it will cost the Park about $25,000 to get temporary seats. He said that there is a lot of excitement in the Tulane community about the game. Mrs. Rogers asked about using the city's Mardi Gras bleachers? Mr. Becker replied that this would be very logical with Sheriff Foti's people assembling them. He said however, this would have been brought up to the Mayor at the luncheon today, but it was cancelled. He stated that the cost for temporary bleachers to be I $9.00 brought in is per seat. He explained that there is a lot of code requirements, aisle space, width space, handicap access, and it is very expensive. Mr. Becker commented that using the city's bleachers and having Sheriff Foti's people set them up is ideal, so we will try to get it. He said that the stadium's seating capacity is 26,500 but we need 3,500 more seats. Mr. Bassich mentioned that we may be able to put 1,500 on the deck in front of the existing east side and west side on the "0 section" and the remainder of seats needed is 2,000 for bleachers. More decisions will be made later. There being no further business, the meeting was adjourned by the President at 5:05 p.m. Executive/Recording Secretary Edward C. Mathes I President / / f.t; ~wOrl.. n •• LA June 19, 2002 70124 4608 MEETING NOTICE AND AGENDA FOR TUESDAY, JUNE 25, 2002 MEETING OF THE BOARD OF COMMISSIONERS OF CITY PARK FAXH4483.9412 TIME: 4:00 p.m. www.nworIRns.com/cttypark PLACE: Administration Building, 1 Palm Drive 1. Roll Call. 2. Introduction of Guests. 3. Approval of May 28, 2002 Minutes. I 4. Management Report. 5. Communications. 6. Report of Officers. 7. Report of Committees. 8. Report of Museum Representative. 9. Report of Friends of city Park. 10. Unfinished Business. 11. New Business. 12. Adjournment. I An &qual Opportunity 1m.,..,... 117 Management Report Board Meeting I June 25, 2002 Robert W. Becker Chief Executive Officer I. Strategic Planning A. Continued to prepare for July 16th Board retreat by working with consultants on their various reports & activities B. Infonned donors of progress on study. II. Management Activities A. May was an outstanding budget month especially considering we paid out slightly less than $100,000 on our gain sharing plan. Golf exceeding budget and operating expenses again were down. After three quarters of our fiscal year we are ahead of our budgeted surplus by nearly a quarter of a million dollars. This has allowed us to make significant inroads in paying our creditors and reducing our liabilities. B. Continued planning for the Tulane Homecoming Football game. Plan of the event is pretty close to being finalized and our list of costs for hosting the game is crystallizing. Financial proposal to Tulane should go out by I the end ofthe month. C. Continued developing the Request for Proposal for our golf course management contract. Held a workday with members of golf and executive committees and our consultant from the National Golf Foundation. D. International Arts Festival held but participation was limited due to the weather. E. Briefed Councilman Batt on the status of park. F. Met with members of Young Leadership Council about potential projects in the park. G. Toured Audubon Golf Course with Golf Committee Chair. H. Continued work with Beth on presentation for Mayor Nagin I. Presented status of golfRFP to Civil Service Commission and received no objection to continuing with our process. J. Construction of the expansion of the Garden Administration building began which will allow the movement of the library from the Pavilion to the Garden K. Completed construction on the new soccer field at Harrison and Marconi. I Grow in and occupation of the field expected to be complete by August. J/8 L. Began construction of a new soccer parking lot adjacent to the soccer fields M. Completed installation of approximately 1400 of the 1600 wooden tree protection bol1ards I N. Began planning with NOMA for improvements necessary to support their exhibits in 2003/04. O. Opened bids for walkways in Phase I Conservatory III. Fund Raising A. Our development director, Melissa Ogden began work on 6/17. B. Beau received $1500 from the Downtown Rotary Club for equipment purchases. Kudos' to President Mathes for helping secure this donation. C. Met with representatives of a major bank about increasing involvement in City Park. Are developing several proposals for their further review. D. We had an extremely successful legislative session in 2003. The park received approximately $5.5 million dollars in various budget priorities. While we will certainly not receive all of these funds this year, we will receive some funding this year and are in a good position to move up funding to a higher priority in future years now that we are in the State's construction budget. Respectfully submitted, I ~.~ Robert W. Becker Chief Executive Officer City Park Improvement Association I / / 't June 18, 2002 Board of Commissioners New Orleans City Park Improvement Association New Orleans, Louisiana 70124 Executive Director's Report Dear Commissioners: FAX 104 483.9412 We met with members of the American Academy of www.MWorIeana.comlcltypark Orthopaedic Surgeons and Representatives from "Kaboom" and others to show areas of the Park for the installation of a large playground to be built by the Orthopaedic Surgeons prior to their Convention in New Orleans on February 4, 2003. We feel they were very pleased with the city Park area and we will be selected. A meeting was held with our volunteer John Kinabrew, members of the AgCenter and Mike Poirrier of I U.N.O. regarding the "Fish America" plans to help our fishing in the lagoons. We asked for rain at the last Board meeting to help the grass grow on the new soccer field and we got it. We're also constructing another parking lot on the South end of the fields on Marconi. Bollards are continuing in the area to define and eliminate parking on the oak trees. The Sculpture Garden is still on schedule and the contractor continues to find utilities from long, long ago. I will make a supplemental verbal report should any additional information present itself prior to the next meeting of the Board of Commissioners. Respectfully sUbmi;ted, ~~ /?)~ ~~ ~au L. Bassich I Executive Director BLB/dz 6/17/0216:00 New Orleans City Park Improvement Association Page 1 -Balance Sheet For the Period 10/1101 thru 5/31102 Final May MayLY May MayLY Current Assets Current Liabilities Cash 618,643 398,344 Accounts Payable 322,113 479,263 Restricted Cash Sales Taxes Payable 71,554 99,290 Accounts Receivable 232,274 264,072 Payroll Withholdings Payable 16,424 21,459 Allowance for Doubtful Accounts (56,009) (30,000) Accrued Liabilities 677,416 484,767 Due from PEPCO 12,481 Restricted Liabilities 55,989 45,150 Investments 262,750 106,738 Deferred Revenue 370,576 549,521 Restricted Investments 78,948 68,890 Prepaid Expenses 46,739 90,575 Total Current Liabilities 1,514,072 1,679,450 Deposits 32,006 31,741 Inventory 152,503 177,672 Long-Term Liabilities Total Current Assets 1,367,853 1,120,513 Notes Payable Leases Payable 245,068 400,009 Long Term Payables 1,266,794 1,390,981 Total Long-Term Liabilities 1,511,863 1,790,990 Long Term Assets Long Term Restricted Investments 325,053 277,139 Capital Buildings + Equipment 18,468,623 18,189,596 Accumulated Depreciation (7,440,363) (6,443,855) Retained Earnings - Oct 1 2,123,380 2,659,584 Construction in Progress 585,581 604,065 Contributed Capital 7,674,646 7,749,490 Total Long Term Assets 11,938,894 12,626,946 Total Capital 9,798,027 10,409,075 Net Income Y.T.D. 482,785 (132,056) Total Assets 13,306,747 13,747,458 Total Liabilities + Capital 13,306,747 13,747,458 6/17/0216:00 New orlea_lrnprovement Association Q; e ummary .". - For the Period 10/1f01 thru 5/31/02 Final Mav Budget Variance Year to Date Budget YTD Variance Total Budget Self Generated Revenue 1,055,864 1,095,955 (40,091) 7,623,619 7,861,061 (237,442) 11,456,012 Oil + Gas Royalties Gross Revenue 1,055,864 1,095,955 (40,091) 7,623,619 7,861,061 (237,442) 11,456,012 Cost of Goods Sold 111,607 130,606 (18,999) 801,076 883,375 (82,299) 1,273,567 Gross Profit 944,257 965,349 (21,092) 6,822,543 6,977,686 (155,143) 10,182,445 Expenses Payroll 461,607 436,134 25,473 3,171,285 3,452,024 (280,739) 5,159,756 Contract Labor 81,669 65,439 16,230 676,982 659,377 17,605 901,332 Payroll Benefits 51,709 51,047 662 382,515 402,062 (19,547) 604,425 Contract Services 19,759 18,787 972 133,810 156,616 (22,806) 236,377 Repairs + Maintenance 33,114 33,299 (185) 238,910 284,327 (45,417) 411,843 Utilities 26,938 38,300 (11,362) 261,700 340,300 (78,600) 502,500 Telephone 5,289 5,619 (330) 41,350 44,841 (3,491 ) 67,231 Communications 1,329 3,034 (1,705) 16,565 28,509 (11,944) 40,746 Supplies 25,234 45,130 (19,896) 192,469 279,907 (87,438) 401,633 Fuel 2,919 3,954 (1,035) 25,164 31,515 (6,351) 47,248 Bad Debt Expense 10,000 10,000 14,809 14,809 Administrative 28,525 22,352 6,173 165,862 198,305 (32,443) 293,140 Travel + Entertainment 383 1,858 (1,475) 3,779 18,014 (14,235) 26,700 Insurance 25,557 25,561 (4) 207,523 204,459 3,064 306,687 Advertising 5,114 21,377 (16,263) 46,882 115,341 (68,459) 141,042 Interest 2,065 2,032 33 14,752 16,256 (1,504) 24,384 Uniforms 908 1,216 (308) 5,795 18,928 (13,133) 23,495 Other 13,844 1,208 12,636 17,754 10,264 7,490 40,792 elTO - Miscellaneous 10,000 (10,000) 259,294 69,990 189,304 77,990 Rentals 14,659 22,381 (7,722) 158,050 162,048 (3,998) 239,578 Special Events 5,625 5,500 125 27,125 12,250 14,875 13,050 Operating Expenses 816,249 814,228 2,021 6,062,175 6,505,333 (443,158) 9,559,949 Net Profit before Depreciation 128,008 151,121 (23,113) 760,368 472,353 288,015 622,496 Depreciation 45,570 44,974 596 347,693 341,894 5,799 522,496 Net Profit before Extraordinary Income 82,439 106,147 (23,708) 412,675 130,459 282,216 100,000 Extraordinary Income 70,110 70,110 Net Profit 82,439 106,147 (23,708) 482,785 130,459 352,326 100,000 6/17102 16:06 New Orleans City Park Improvement Association Page 3 Net Profit by Department For the Period 10/1/01 - 5131/02 .MlU' Budget Variance Year to Date Budget YTD Variance 63,040 32,224 30,816 153,273 155,985 (2,712) Golf Carts 77,405 76,925 480 361,001 417,839 (56,838) \"Driving Range 44,574 40,914 3,660 239,025 329,158 (90,133) Golf Restaurant 13,294 8,102 5,192 22,231 38,636 (16,405) Golf, Carts, Range, Rest 198,314 158,165 40,149 775,530 941,618 (166,088) Parkview Cafe + Gift Shop 4,877 7,410 (2,533) 30,570 30,885 (315) Carousel Concessions 6,515 5,991 524 55,203 36,674 18,529 Stadium Concessions (2,422) (633) (1,789) 2,674 25,700 (23,026) Concessions 8,970 12,768 (3,798) 88,448 93,259 (4,811) Catering 71,465 72,900 (1,435) 453,535 380,188 73,347 Vending 16 688 (672) 2,619 4,704 (2,085) Special Services Mgt (14,587) (15,746) 1,159 (155,994) (182,097) 26,103 Special Services 56,893 57,842 (949) 300,159 202,795 97,364 Rides 61,809 82,908 (21,100) 280,104 295,840 (15,736) Storyland 5,153 6,443 (1,290) 30,633 28,824 1,809 Arts Camp 25 25 75 75 (1,184) 4,202 (5,386) (6,249) 16,049 (22,298) 1""'Rides & + '".,"' Storyland 65,802 93,553 (27,751) 304,563 340,713 (36,150) ennis 7,270 1,376 5,894 17,980 12,340 5,640 Tennis Pro Shop 582 187 395 3,621 6,241 (2,620) Tennis + Pro Shop 7,852 1,563 6,289 21,600 18,581 3,019 Quadraplex 7,068 11,633 (4,565) 19,646 20,191 (545) Quadraplex Concessions 8,589 5,189 3,400 27,747 25,047 2,700 Sports Camp 15,120 15,150 (30) 14,920 15,150 (230) Quad + Concessions 30,777 31,972 (1,195) 62,313 60,388 1,925 Botanical Gardens (3,713) 15,905 (19,618) 48,163 85,576 (37,413) Celebration In the Oaks (4,681) (19,304) 14,623 396,778 232,814 163,964 Concerts 7,732 7,732 34,596 51,000 (16,404) CITO + Concerts 3,051 (19,304) 22,355 431,374 283,814 147,560 Stadia (16,472) (12,846) (3,626) (22,095) (71,702) 49,607 Miscellaneous (77,297) 18,555 (95,852) 100,344 150,965 (50,621 ) Miscellaneous - PEPCO (1,500) (1,667) 167 (19,072) (13,336) (5,736) Development (4,281) 4,281 (12,406) (34,248) 21,842 Administration (56,077) (66,522) 10,445 (476,415) (532,992) 56,577 (87,364) (107,881) 20,517 (715,216) (842,924) 127,708 k Police (21,241) (26,676) 5,435 (190,134) (244,930) 54,796 ertising (12,312) (29,244) 16,932 (105,354) (179,583) 74,229 1··"""'""an Resources (8,392) (9,893) 1,501 (66,195) (80,388) 14,193 Safety (4,853) (5,862) 1,009 (42,824) (47,147) 4,323 82,439 106,147 (23,708) 482,785 130,459 352,326 103 NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION PARK STATISTICS - MAY 31,2002 , CURRENT PRIORYR CURRENT PRIOR YR MONTH MONTH YTD YTD DAILY GREEN FEES North 2,691 2,440 13,984 14,106 South 1,863 1,675 9,761 10,715 East 2,110 2,390 12,968 15,646 West 2,691 2,066 15,175 12,799 PM - All Course 5,226 6,974 30,008 26,997 Non-Resident 599 495 5,470 3,158 TOTAL 15,180 16,040 87,366 83,421 GOLF TICKETS Monthly 146 158 1,026 1,851 Semi-Annual Annual 156 129 GOLF CART RENTAL 18 Hole 4,293 4,891 25,536 26,866 9 Hole 760 539 3,959 3,183 I DRIVING RANGE BUCKETS Large 7,295 9,710 45,364 54,697 Small 1,889 2,341 11,573 13,054 Junior 703 781 4,354 5,388 9,887 12,832 61,291 73,139 DRIVING RANGE Coupon Books 25 43 211 371 TENNIS COURTS Rental Hours 1,142 1,347 7,266 8,783 QUADRAPLEX Batting Cages 2,022 4,071 7,561 13,634 PEDAL BOATS 1/2 Hour 239 1 Hour 546 1,885 FISHING TICKETS Daily Adult 64 82 245 236 Daily Youth 24 89 90 155 Annual Pass 4 4 46 FISHING RODEO 346 GARDEN Admissions 709 1,123 4,475 5,461 Pavilion 12 14 101 105 Garden Study 9 14 113 134 Tours 5 4 30 52 Lath House 2 16 16 I 1 5 10 17 Parterre Camellia 3 3 18 32 , CURRENT PRIORYR CURRENT PRIORYR MONTH MONTH YTD YTD RAINFALL Inches 1.48 II 2.93 " 27 37 TOUR Buses 290 399 2,233 2,634 Vans 316 167 1,747 998 STORY LAND ADMISSIONS 3,943 3,989 23,231 19,342 AMUSEMENT ADMISSIONS 13,976 16,814 156,500 118,779 BIRTHDAY PARTIES Storyland 29 46 249 260 Carousel 85 116 506 630 I AMUSEMENT RIDES Antique Cars 8,354 14,436 37,405 50,198 Bumper Cars 9,762 11,295 49,187 56,243 Carousel 14,346 18,268 82,225 83,649 Ferris Wheel 3,090 571 24,758 20,233 Mini Ferris 1,108 2,472 6,586 10,950 Roller Coaster 28,645 26,489 120,911 116,756 Tilt-A-Whirl 17,049 20,388 73,377 83,776 Train 13,733 16,907 132,854 90,078 Umbrella Cars 5,409 6,431 22,489 26,139 Slide 12,966 13,984 41,973 57,207 Scrambler Helicopters 6,869 7,825 32,846 35,830 Tornado 13,873 15,848 47,473 38,899 Castle 13,318 10,845 40,008 31,963 TOTAL 148,522 165,759 712,092 701,921 CELEBRATION IN THE OAKS Walk Thru 96,925 62,517 Drive Thru 38,031 36,257 TOTAL 134,956 98,774 I MINUTES OF THE BOARD OF COMMISSIONERS OF THE NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION. The regular meeting of the Board of Commissioners was called to order on Tuesday, June 25, 2002 at 4:02 p.m. by the President I noting a quorum was present. PRESENT: Edward Mathes, President; Commissioners Batt, Brown, Butler, Cabes, Dressel, Duplantier, Gaubert, Gusman, Hunn, Hunter, Legrand, Lupin, Moffitt, Morgan, O'Connor, Plough, Schrenk, Summerour, Tregre, Trimble and Turner. EXCUSED: Commissioners Harold, Hines, LoRusso, Mestayer, Nesser, Patron, Perry, Rogers, Sorapuru and Williams. ABSENT: Commissioners Garvey and Rees. STAFF: Bob Becker, Chief Executive Officer; Beau Bassich, Executive Director; Minette Bruce, Chief Financial Officer; Beth McFarland, Public Relations Director; Melissa ogden, Development Director; and Dottie Ziegler, Executive Secretary. GUEST: Emily Distefano from Distefano & Associates. President Mathes welcomed everyone to the meeting. He introduced new Board member, Jay Batt and Emily Distefano, who is working on Long Range Planning and Board reorganization for the Strategic Planning Retreat scheduled for Tuesday, July 16 from 12:00 noon to 6: 00 p.m. He also introduced Melissa Ogden, who is the new Development Director. Everyone applauded. • MINUTES - Mr. Mathes asked for any corrections to the May minutes; none were made. Mr. Hunter moved to accept the minutes, seconded by Mr. Morgan and unanimously approved. MANAGEMENT REPORT - Mr. Becker reported that we had a good month in May. He reminded that in May we paid out our gain-sharing to our employees, who were extremely happy to receive something after a number of years without any additional compensation. Mr. Becker stated that we had a very successful Legislative Session, and we have five (5) projects included in the Capital Outlay Bill in various priorities. He distributed an explanation of the "Results of the 2002 Legislative Sessions" (copy attached) and highlighted some of them. Mr. Becker mentioned that New Orleans Museum of Art (NOMA) is having two big blockbusters, "The Quest for Immortality" and "Jefferson's America and Napoleon's France" coming in 2003 and 2004. He said that we asked the state for funding to help us deal with the anticipated crowds, traffic, concessions issues, and our responsibility for the physical improvements to be made in the front of the Park. i. e. broken sidewalks, etc. He stated that I through the efforts of our legislative delegation and Mark Drennan, -2- who was extremely helpful, we received $1 million in immediately available funding which is very unusual. This $1 million in cash has been placed in NOMA's capital Budget for these improvements. Mr. Becker commented that we have to make these improvements and be ready when the exhibit opens in April 2003. Mr. Becker explained that in Priority #1 of the Capital Outlay I Bill, which means that we are going to get money from state capital funding, we have approved funding for two of the projects that were included last year; $265,000 which is part of the total amount needed for the Landscaped parking Lot Addition and Tennis Center Improvement, Planning and Construction, and $500,000 for the Botanical Garden Conservatory. He said that we have a cooperative endeavor agreement for both projects, so now we have money to spend on these projects. Mr. Becker stated that in Priority #2, is a second allocation of $285,000 for planning and design money for tennis, and $1,000,000 for the golf courses which could possibly be available by the end of the year or beginning of the first quarter. He commented that we have a four-year $8 million dollars improvement plan for our golf courses; $2 million dollars is the first allocation to begin to make major improvements to the golf courses, so that we can be more competitive. Mr. Becker mentioned that money is also entrusted in the State Capital Outlay Bill for $10 million dollars allocated for golf improvements throughout the state to non-state agencies, While we are a state agency. Mr. Becker remarked that we received $1,750,000 in Priority #3 for various renovations to our maintenance complex and other Park infrastructure. He said that we will not get this money this year, but it puts us in a position to move up next year. • Mr. Becker stated that in Priority #5, the bulk of the money is for the landscape parking lot addition of $2.6 million dollars and the other $1 million for the golf courses. Mr. Becker feels that we are in the budget in a substantial way. He said that we received immediately available funding, although few others in the state did, and are in a position to start moving our requests up every year. He mentioned that we can inform the golfing community that we made some substantial inroads and hopes this will regain their confidence. He stated that all told, we are in the budget for $8.4 million dollars. Mr. Becker commented that major people to thank are Senator Paulette Irons, who has been very helpful in getting us into the budget and is a vice-chairman on the Fiscal & Revenue committee; Representative Peppi Bruneau, who has been very helpful, particularly, in getting $1 million dollars for improvements in the front of the Park; Senator Bajoie and Senator Boissiere who helped I us stay in the budget. He feels that getting into the budget on the Governor's bill will be a big goal for us next year, but hopes this can be done. Mr. Becker stated that Mark Drennan was 1;;1, 1 -3- incredibly helpful in identifying some cash for the NOMA project and also Senator John Hainkel. Mr. Becker encouraged the Commissioners to thank everyone in the legislative delegation. Mr. Becker mentioned that we have continued to meet with Tulane on I their Homecoming Football game and hopes it will be finalized next month. Mr. Bassich stated that the Sculpture Garden is progressing and the water in the lagoon will be reinstated in September. He said that the concrete work by the Timken Center will be done in August. Mr. Bassich met and showed areas of the Park to an organization called "Kaboom", representing the American Academy of Orthopaedic Surgeons, whose convention is in New Orleans, in February 2003. Mr. Bassich informed that "Kaboom" has selected City Park to receive $100,000 in playground equipment which the Orthopaedic surgeons will install during their February convention. He said that three different sites were shown and they selected the area in the front of the Park where the playground is now located. Mr. Bassich mentioned that the subsurface is a material where someone could bounce but not break a leg. Mrs. McFarland commented that this is also for children in wheelchairs. ANNOUNCEMENT - President Mathes stated that the Board will be attending the "Retreat" meeting on Tuesday, July 16 from 12: 00 noon to 6: 00 p.m. He felt that this was sufficient and we will not have a Board meeting in July and August, unless something of importance transpires. Mrs. Duplantier motioned for the Board to not meet in July and August. • Mr. Becker stated that the "Retreat" meeting on Tuesday, July 16 will be held at the "Audubon Species of Survival Center" on the Westbank. He said that information and a map will be sent to everyone. Mr. Butler reminded to post the meeting notice at the Administration Building, as well as, the site location. The motion was seconded by Mr. Butler and unanimously approved. COMMUNICATIONS - Ms. McFarland reported that they had just returned from a two-day tour of state visitor centers promoting Celebration In The Oaks. She said that they had negotiated a sponsorship with Gambit for Celebration In The Oaks. Ms. McFarland stated that the golf promotions are going great. They had successfully promoted free ladies' golf clinics and had begun promotion of the frequent fairways program. She said they are currently working on a golf history exhibit for the Clubhouse lobby that they had Marriott employees paint as a volunteer project. Ms. McFarland mentioned that they are working with NOMA on an event for Sunday to promote the museum's portrait exhibit and celebrate I Independence Day. She said that they are also working with the LSU ,~ -4- Ag Center on a grant with Fish America for different aeration pumps, etc. to improve water quality and fishing in the Park. Ms. McFarland and Bob Becker met with Hibernia about some possible sponsorship opportunities. Ms. McFarland stated that the Summer Concerts held every Sunday are I well attended and are increasing sales at the Timken Concession area. RESOLUTION - Mr. Mathes read the Resolution for Ginger Oil Company to assign their Lease for Couba Island to Renaissance Petroleum Company, L.L.C. Mr. Turner moved to accept the Resolution, seconded by Mr. Butler and unanimously approved. RESOLUTION - Mr. Mathes stated that bids were received this afternoon on the first phase of Phase II of the Conservatory project for the walkways that lead up to Phase I and Phase II and for the interior walkways of the Conservatory. He happily reported that the bids came in under budget. He mentioned that a Resolution is needed to enter into contract with Kemper Construction who submitted the low bid of $112,900. Mrs. Cabes moved to adopt the Resolution with Kemper Construction, seconded by Mr. Tregre and it was unanimously approved. REPORT OF STANDING COMMITTEES: ARCHITECTURE AND ENGINEERING COMMITTEE - Mr. Schrenk reported that • the repairs on the water damage at the Pavilion of the Two Sisters are almost complete. Mr. Schrenk stated that the new soccer fields close to Harrison Avenue are almost complete. He said that in addition we are constructing a new parking lot on the south side of the soccer fields since available parking was eliminated with the bollards that were placed to protect the trees. Mr. Schrenk mentioned that the Sculpture Garden has a completion date for April, 2003. He said that this is important because of the Museum's exhibits which will begin in April 2003. Mr. Schrenk commented that Boh Brothers has donated some fill material and regrading the old Jesuit soccer field adjacent to Popp Fountain by 1-610. A report was filed. CELEBRATION IN THE OAKS COMMITTEE - Mr. Becker reported that the committee met and discussed the planning for this year's exhibit which is going well. He said that they are making some staff changes and a senior member from the maintenance department moved I over to Celebration as production manager. He commented that there are several new exhibits out for bid and everything is moving along. l;;q -5- CONCESSIONS COMMITTEE - Mr. Lupin reported that the two major topics for discussion were: the summer camps are not doing as good as last year; and, getting ready for the Tulane Homecoming concessions. He said that they are developing a detailed plan on menu items, how to serve 30,000 people in the stadium, beer sales, I and hire extra staff. DEVELOPMENT COMMITTEE - Mr. Morgan, on behalf of the Development committee, welcomed Melissa ogden as new Development Director. He said that the committee will meet on July 2, at 4':30 p.m. on the beginning basis of the development program. He welcomed any Commission to join the meeting with their verbal or monetary input. FINANCE COMMITTEE - Ms. Bruce reported that we had another good month and made about $82,000 compared to budgeted $106,000, however, $90,000 was paid out for the gain sharing checks. She commented that $90,000 was not in the budget, but it was decided if we were on track with the budget this would be paid. She said that we ended up approximately $65,000 over budget and up $352,000 for the year. Ms. Bruce happily informed that our payables are going down. She said that they were hovering around $600,000 about 1-1/2 years ago, and are now about $322,000. She commented that our cash at the end of May was up, however, by the end of June it will decrease some. Nevertheless, she stated that we are making our fourth quarterly insurance payment to the state, so this year we will have made all of our insurance payments, in addition to paying back the state for previous years insurance. Ms. Bruce mentioned that we are getting ready to start the budget • process after the July 4th holiday with all of the staff directors. She said that if any committee wants to work with the directors on the budget, the meetings will probably be scheduled in August. GOLF COMMITTEE - Mr. Hunter reported that the month of May was good, but thinks June may be better. He stated that rounds played were up 8%, carts were up 6%, the range was even, and food and beverage were up 13%. He feels that the Frequent Player Program is having a very positive impact. He said that the courses are in terrific shape compared to last year, which is due to John Brady'S excellent work. Mr. Hunter confirmed that the Friends Tournament is scheduled for November 4th, and the first planning session meeting is August 5th. A report was filed. HORTICULTURE AND GROUNDS COMMITTEE - Mrs. Duplantier reported that they are still working on Beauregard Circle and Lelong entrance. She said that they are working on the sprinkler system. Mrs. Duplantier mentioned that the Young Leadership Council may I possibly adopt the front area of the Park and they are having a -6- cleanup on July 13. Mrs. Duplantier complimented the prisoners for doing a wonderful job of cleaning around the Timken center and edging the gardens. I She said that they also cleaned the Cypress Grove on Robert E. Lee Blvd. and it looks beautiful. She added that they also started on Wisner Blvd. Mr. Becker commented that this is one of those partnerships with Sheriff Foti, where we pay part of the deputy's salary and he comes out with eight prisoners every day, five days a week. He said that this has almost basically doubled our grounds crew. Mr. Becker encouraged the Commissioners to thank Sheriff Foti because he allows us to have this program. He hopes to extend the program for a couple of months after August when it expires. HUMAN RESOURCES COMMITTEE - No Report. LEGAL COMMITTEE - No Report. PUBLIC RELATIONS COMMITTEE - No Report. RISK MANAGEMENT COMMITTEE - Mr. O'Connor reported that one incident last month has a potential problem. He explained that a car failed to yield on the stop by the railroad tracks and the train struck the car. He said that the driver of the automobile was cited, but he has minimum liability insurance. Mr. O'Connor stated that the State Fire Marshall inspected and okayed all the rides. He said that the walkway at the rear of the Botanical Garden will be repaired when the building work is • completed at a cost of $2,300. Mr. O'Connor mentioned that the vent system at the Garden Administration Building will be repaired to eliminate the fumes from the fertilizer and the tunnel. Mr. O'Connor commented that the roof claims are still pending. A report was filed. SPECIAL EVENTS COMMITTEE - Mr. Becker reported that probably Endfest will not be held this year. He said that it could be a problem because we budgeted the revenue for Endfest, however, we did not budget for the 30,000 people who attended Family Fun Day which was very successful. He feels this will probably balance out. Mr. Becker commented that it is possible that the Voodoo Fest would be a multi-day event this year but it is not confirmed. He said that Rehage did agree to move the date of the Voodoo Fest to I accommodate the Tulane Homecoming Football game on October 26 to the first weekend in November. He said that we are trying to work -7- with him to get a successful event this year. He reminded that last year's event was a finalist nationwide for a festival as one of the top three festivals of this type. STABLES COMMITTEE - Mr. Plough thanked Mr. Becker for giving an I update last month on the stables. STADIUM COMMITTEE Mr. Moffitt reported that the committee discussed the Tulane Homecoming Football game and the Sports Camp which was down this year and will not make as much revenue as last year. Mr. Moffitt stated that to sprig the Tad Gormley field will cost $6,000 this year. He hopes this will not have to be done next year. TENNIS COMMITTEE - Mr. Turner reported that the net profit for May was $7,270 or $5,894 above budget. He said that year-to-date revenue was $17,980 or $5,640 above budget. He stated the Pro Shop revenue showed a profit of $582.00 or $395.00 above budget. He said that the year-to-date revenue was $3,621 or $2,620 below budget. He feels that tennis will make budget, but the Pro Shop may fall short. He commented that we need to do more work and consideration about the Pro Shop to make it a better revenue producing facility • Mr. Turner added that the fine financials are due primarily to a turnaround this year in programs, explicitly the Pee Wee program and Tennis USA. He said that this is due to the efforts of Julie chassinol, our program director at Tennis. • Mr. Turner stated that the windscreens, nets and work on sprinkler system, both on the old and new rubico, have almost been completed. He thanked the Friends of city Park and some members of the city Park Tennis Club for providing the funds to accomplish this. Mr. Turner mentioned that we are now recruiting for a new Tennis Director and will probably make some decisions around the first of July. A report was filed. FRIENDS OF CITY PARK Mrs. Cabes distributed the Friends Newsletter which went out today. She encouraged the Commissioners to become a Friends member if they were not one yet. Mrs. Cabes also distributed the "Lark" response card and reminded that the deadline for printing is Monday, July 8, if anyone was planning to support the "Lark". She thanked those commissioners who have already sent in their card. She stated that the money from "Lark" is to support the purchase of larger maintenance equipment. I Mr. Becker commented that the equipment which was bought this year, -8- the first in a decade, came out of the funding from the Hotel/Motel tax. He said that we will not get that money next year because it went to the Hornet/Saints deal. He explained that the money from "Lark" will be the only equipment money we will have to buy I equipment next year. He said that it is crucial that "Lark" be very successful. Mrs. Cabes showed the invitation with a picture of one of our pieces of old equipment and hopes this will make a point. Mrs. Cabes reported that they have already received $24,000 for the "Lark" which is about $7,000 ahead of last year. She said that they had a major donation from Exxon/Mobile of $6,000 and Schlumberger oil Services as a $10,000 sponsor. She received a commitment from Benson/Mercedes that they would again sponsor the Patron Party. She asked the Board to give her any prospects because everyone is interested in helping City Park now. Mrs. Cabes stated that in the Newsletter, there is an article about the bollards around the trees. She said that 1600 bollards are being placed around the trees to eliminate parking on the roots and protect the trees. She remarked that the mulch around the trees was a donation from Nelson Tree Service. Mrs. Cabes commented that signs will be placed in strategic places stating "Please help the Friends of city Park protect our trees". Mrs. Cabes informed that the Friends will write a "thank you" letter to all the legislators who were instrumental in helping us with the Capital Outlay and also to Sheriff Foti. Mr. Mathes felt that it is very important for the Board members to participate and be represented as contributors to "Lark" at a fairly substantial level. • Mrs. Legrand commented that the Ladies bathroom at Golf has been completed and it is beautiful. Mrs. Legrand announced that at the "Lark" there will be an Ice Sculpture with tubing running through it, dispensing martinis and cosmopolitans. BOTANICAL GARDEN - Mrs. Trimble stated that she brought a well known Italian Landscape Gardener through the Botanical Garden today. She said that he is touring Botanical Gardens throughout the united States. He commended Mrs. Trimble on the splendid way that City Park's Botanical Garden is maintained. He told Mrs. Trimble that he has visited many famous gardens but they were not well maintained. Mrs. Trimble brought him to the back of the garden where construction is being made on different projects. She said that they are working on the underground drainage for the PLANO garden. Also, they are putting dirt and plantings into the wings of the I Conservatory, trying very hard to get ready for opening of Phase I in mid October. I~ -9- Mrs. Trimble informed that the bids were opened for the walkways and they will begin construction in the next two weeks. She said that the shade has been put in place which makes a difference in both the rotunda and the two wings. She mentioned that they are I waiting for the mist system. Mrs. Trimble commented that an addition is being made to the Botanical Garden Administration Building, so that the Horticultural offices can be transferred to that building. She said that the library is moving from the "Pavilion of the Two sisters" to the Lath House where it can be manned by the volunteers and open for everyone. Mrs. Trimble feels that by mid October, there will be party to look at what has been accomplished in Phase I. She said that the Commissioners will be invited. Mrs. Trimble commented that on page 4 in the Friends Newsletter, there is the article on Chevron Texaco making a major gift of $80,000 to the Botanical Garden to establish the Living Fossils Wing in the new Conservatory. She hoped if the Commissioners would see Julia Fremin or Doug Lanier that they would express their appreciation for this donation. . LONG RANGE PLANNING COMMITTEE Mr. Dressel urged all the Commissioners to attend the July 16th Retreat meeting • MUSEUM REPRESENTATIVE - Mr. Becker reported that we are planning ahead with NOMA to support their exhibits. He said that there are all kinds of issues, particularly with "The Quest for Mortality" • where there is potentially significant security issues. Mr. Becker stated that they met with the RTA hoping that they would complete their streetcar extension to the Beauregard Circle by the time "The Quest" Exhibit would open in October, but this is not possible. He said that we asked the RTA to start their construction at Beauregard Circle first and work back, so we could get the major construction away from the front of the Park by the time the Museum's Exhibits open. Although there will be no service until the year 2004, the RTA will try to do this. OLD BUSINESS - Mr. Morgan stated that he is still tracking the feel for federal money for Phase II of the Conservatory. After checking a few days ago, he said that everything is bogged down on Capitol Hill, so money may not be available until September. Mr. Mathes reminded to send in the money for "Lark". There being no further business, the meeting was adjourned by the President at 4:55 p.m. ,:Jf~J:~ Dottie ziegrer I Executive/Recording Secretary Edwar C. Math President , TO: Board Members I Pal. DrI.,. FROM: Bob Becker fP 70124-4608 DATE: June 24, 2002 RE: Results of the 2002 Legislative session I wanted to report to you the results of our efforts in FAX 504 483.9412 the 2002 Legislative session toward procuring capital funds for improvements in the Park. The following funds www ....worlHn •. com/dtyparIc were approved for City Park. As you read the explanation below remember it is good to be in Priority 1, 2 or 5 to have the opportunity to actually receive the funds within the next year. 1. Landscaped Parking Lot Addition and Tennis Center Improvements. Planning and Construction $265,000 Priority #1, $285,000 Priority #2, $2,600,000 Priority #5 (This is a project moving up in priority. We have I a cooperative endeavor agreement for the $265,000 and will begin planning and examining alternatives for the project shortly. $300,000 is also available for this project from a City Bond issue. Thus we have $565,000 of funds currently available for the project and the opportunity to move up the Priority #2 and #5 funds in the future.) 2. Botanical Garden Conservatory - $500,000 Priority 1. (These funds were included in the 2001 capital budget and we have a cooperative endeavor agreement signed so we can spend the funds on Phase I & II of the Conservatory. ) 3. Improvements at city Park Golf Complex - $1.000.000 in Priority #2 and $1.000.000 in Priority #5. (We have a fairly decent chance of getting the first $1.0 million by the end of the year or the first quarter of 03. The second $1.0 million in priority #5 we may be able to have moved up to #1 in the next session. This was a very important success because it puts us in a posi tion to fund a substantial portion of our $8.0 million golf improvement plan. Needless to say we will work in the next session not only to move these funds I up in priority but to allocate new funds as well.) An Equal Opportunity Imployltr Page 2 4. Infrastructure Improvements. Renovations. Planning & I Construction - $1,750/OOOPriority #3. (This was funding for our renovat:ions t:o our maint:enance complex and ot:her Park infrast:ruct:ure. We will not: get these funds t:his year. However, it: does put: us in excellent position to move up t:he project in priority next year to eit:her a #1 or a #2 priority.) 5. Improvements and Acquisitions - New Orleans Museum of Art - $1,000,000 Cash portion of the bill. (In spit:e of t:he odd tit:le and t:he allocat:ion of the funds in NOMA's budget:, these funds are actually for Park physical improvements in and around NOMA t:o accommodat:e the t:wo major exhibit:s t:he museum will have in 03/04. This funding is immediat:ely available and should great:ly cont:ribut:e t:o sidewalks, t:rees, parking, et:c. and ot:her improvement:s t:o t:he Park. We will be working with NOMA to prioritize expendit:ures in the next: month.) In summary city Park was included in the Capital Outlay Bill for $8,400,000 in the Legislative session. Of course we will not receive all these funds this year. Some of the projects are in a position to be moved up in succeeding years while other projects can begin this year. This is the way of the capital Outlay Bill process. Even if you know you will not receive funding this year, I just being in the bill is important as it improves (no guarantee) your chances to move up to a higher priority next year. A number of people were significant in this success, principally among them our Legislative Delegation. If you are in a position to thank any of them individually, please do so and remind them we are counting on them to help us get the funds in the higher priority and to move up other projects next year. In particular, Senator Irons was very instrumental in getting several of our projects amended into the Bill, as they were not included in the Governor's Bill. (Something we will work on next year.) Please make sure you thank her if you have the opportunity. Senator Hainkel, Senator Boissiere and Senator Bajoie were very helpful to Senator Irons on the Senate side of the issue. Mark Drennan, the Commissioner of Administration was instrumental in finding the funding for the Park infrastructure improvements in the cash portion of the bill, insuring that that money would be available immediately. Representative Bruneau and Senator Irons were very helpful in securing Mr. Drennan's assistance. If you know Mr. Drennan, please thank him for his help and ask for his help in getting the Bond Commission to include our projects when they get ready to sell Bonds to finance priority 1 & 2 projects. I Let me know if you have any questions. H.B. NO.2 ENROLLED (1049) I-49 Visitors Welcome Center~ 2 Planning and Construction I 3 (Rapides) 4 Payable from General Obligation Bonds 5 Priority 1 $ 925,000 6 Priority 2 $ 1~ 000 7 Total $ 1 000 000 8 (1050) Visitor Welcome Centers~ Renovations 9 and Expansions. Planning and Construction 10 (Caddo, Madison, Rapides, Sl Tammany, 11 Tangipaboa, West Feliciana) 12 Payable from General Obligation Bonds 13 Priority 1 $ 700000 14 (1219) Vidalia Welcome Center, Planning 15 and Construction 16 (Concordia) 17 Payable from State General Fund (Direct) - 18 Nonrecurring Revenues $ 125,000 19 Payable from General Obligation Bonds 20 Priority 5 $ IH~ 000 21 Total $ 210000 22 06lA20 NEW ORLEANS CITY PARK 23 (76) Improvements at City Park Golf 24 Complex Phase 1 (SIOO,OOO Non-State 25 Match) 26 (Orleans) I 27 Payable from General Obligation Bonds 28 Priority 2 $ 1,000,000 29 Priority 5 S I 000 000 30 Total $ 2 QOO QOO 31 (77) Infrastructure Imprrvemeots, 32 Renovations, PIanoing and Construction 33 (Orleans) 34 Payable from General Obligation Bonds 35 Priority 3 $ I 750 000 36 DEPARTMENT OF TRANSPORTATION AND DEVELOPMENT 37 07/270 TRANSPORTATION AND DEVELOPMENT - ADMINISTRATION 38 (78) Common Street (Beauregard Drive-Tank 39 Farm Road), Construction, Right of Way, 40 and Utilities 41 (Calcasieu) 42 Payable from General Obligation Bonds 43 Priority 1 $ 3 2QO 000 44 (79) Relocate Hickory Avenue (LA Hwy. 48- 45 1 lIh Street)(Mouoes)(LA 3154) Construction, 46 Right of Way, Utilities 47 (JeftCrson) 48 Payable from General Obligation Bonds 49 Priority I S 2,550,000 I 50 Priority 5 $ 8 ]5000Q 51 Total $ lQZQQQOO Page 21 of 152 f31 H.B. NO.2 El'!BQLLED 50/MW6 ST. GABRIEL I 2 (USS) Civic Center, Planning and 3 Construction (Local Match Required) 4 (Iberville) S Payable from General Obligation Bonds 6 Priority 1 $ SOO,QQO 7 501N03 AUDUBON PARK COMMISSION 8 (942) Audnbon 2000 Renovations, Planning 9 and Construction ($ I S,OOO,OOO Local Match) 10 (Orleans) I I Payable from General Obligation Bonds 12 Priority I $ 10,000,000 13 Priority 3 $ 500,000 14 Priority 4 $ 500,000 15 Priority S $ 5000000 16 Total $ 16000000 17 Provided, however, that funds within this appropriation shall Dot be expended fur the 18 design or construction of Mike the Tiger habitat at Louisiana State University-Baton 19 Rouge. 20 501N04 NEW ORLEANS MUSEUM OF ART 21 (1166) Lagoon Restoration and Sculpture Garden 22 Project, Planning and Construction 23 ($12,500,000 Cash andlor In-Kind Match) 24 (Orleans) I 2S Payable from Gooeral Obligation Bonds 26 Priority I $ ! sao 000 27 (1330) Improvements and Acquisitions 28 ($500,000 LocallFederal Match) 29 (Orleans) 30 Payable from the balance of General 31 Obligation Bond proceeds previously 32 allocated under the authority of Act 33 No. 22 of2001 R.S. fur Monroe 34 North 18th Street Extension 35 Construction (Ouachita) $ 1,000 QOO 36 50/NOS NEW ORLEANS EXHffiITION HALL AUTHORITY 37 (943) Ernest N. Morial New Orleans Exhlbition 38 Hall Authotity, Phase IV Convention 39 Cooter Expansion Project, LandIBuiJding 40 Acquisition, Equipment, Planning and 41 Construction 42 (Orleans) 43 Payable from General Obligation Bonds 44 Priority [ $ [2,000,000 45 Priority S S 100000 QOO I 46 Total $ 112 OQO 000 Page 124 oflS2 H.B.NO.2 El'!ROU,ED 501N09 NEW ORLEANS SEWERAGE AND WATER BOARD I 2 (944) Southeast Louisiana Urban Flood 3 Control Project, Orleans Parish, 4 Planning and Construction 5 ($7,000,000 Local Match/$41,175,000 6 Federal Match) 7 (Orleans) 8 Payable from General Obligation Bonds 9 Priority 2 $ 300,000 10 Priority 3 $ 3,425,000 11 Priority 4 $ 2,700,000 12 Priority 5 $ 300000 13 Total $ 6725 000 14 501N13 CHENNAULT INDUSTRIAL AIR PARK AUTHORITY 15 (945) New Aircraft Hangar Facility, 16 Planning and Construction 17 (Non-State Match Required) 18 (Calcasieu) 19 Payable from General Obligation Bonds 20 Priority 2 $ 200,000 21 Priority 3 $ 8mOQQ 22 Total $ 8 .~5 000 23 (946) Upgrades to Aircraft Hangar Facilities 24 ($5,200,000 Local Match) 25 (Calcasieu) 26 Payable from General Obligation Bonds I 27 Priority 1 $ 2@QOOO 28 501N20 NEW ORLEANS CITY PARK 29 (1167) Landscaped Parking Lot Addition, and 30 Tennis Center ImprovemeD:ts~ Planning 31 and Construction 32 (Orleans) 33 Payable from General Obligation Bonds 34 Priority I $ 265,000 35 Priority 2 $ 285,000 36 Priority 5 $ 2 6QO 000 37 Total $ 3150 000 38 (1168) Botanical Garden Conservatory 39 Expansion, Planning and 40 Construction ($750,000 Local Match) 41 (Orleans) 42 Payable from General Obligation Bonds 43 Priority I $ ~go goo 44 SOIN22 . NORTHWEST LOUISIANA JUVENILE DETENTION ...... 45 CENTER AUTHORITY 46 (947) Ware Youth Center, Planning and Construction 47 (Red River) 48 Payable from General Obligation Bonds 49 Priority 2 $ 100,000 50 Priority 3 $ 205,000 51 Priority 4 $ 205,000 I 52 Priority 5 $ ~QooQ 53 Total $ 910 000 Page 125 of 152 ... 13'1 RESOLUTIONS OF THE MEETING OF THE I BOARD OF COMMISSIONERS OF NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION J HELD ON 9.a---IU.- ,;(b , 2002 ZI WHEREAS, the New Orleans City Park Improvement Association (the "Association") granted a Lease for Oil, Gas and Other Liquid or Gaseous Minerals to Sandoz & Associates, Inc. effective December 1, 2000, which lease was recorded in St. Charles Parish under Entry No 253526 at COB 585, folio 276 (the "Lease") covering a certain tract ofland located in St. Charles Parish, Louisiana more particularly described therein; and WHEREAS the Lease was assigned to Ginger Oil Company by assignment dated May 22, 2001, but made effective December I, 2000, which assignment, as approved by the Association, is recorded in St. Charles Parish under Entry No. 259961 at COB 594, folio 464; and WHEREAS, Article 8 of the Lease provides that "the rights of Lessee may be assigned or I transferred in whole or in part, but no transfer or assignment whether in whole or in part, in relation to this lease shall be valid unless such transfer or assignment be approved by the Lessor"; WHEREAS, Ginger Oil Company has assigned all of its right, title and interest in the Lease to Renaissance Petroleum Company, L.L.C., a Texas limited liability company, by assignment dated effective May 14, 2002, (the "Assignment") which Assignment was specifically made subject to the approval of the Association; WHEREAS, the Association has determined that it is in the best interest of the Association to approve the Assignment; NOW THEREFORE, BE IT RESOLVED that Ginger Oil Company's assignment of all of its right, title and interest in the Lease to Renaissance Petroleum Company, L.L.C. pursuant to the Assignment is hereby approved by the Association effective May 14, 2002. FURTHER RESOLVED, that Beauregard L. Bassich, the Executive Director of the I Association, be and he is hereby authorized and directed to take or cause to be taken in FID the name of and on behalf of the Association all such further action that he in his sole discretion deems advisable, necessary or proper to accomplish the foregoing purposes; I and FURTHER RESOLVED, that the execution by Mr. Bassich of any documents authorized by the foregoing resolutions or any document executed in accomplishment of any action or actions so authorized is (or shall become upon delivery) the enforceable binding act and obligation of the Association without the necessity of the signature or attestation of any other officer of the Association; and FURTHER RESOLVED, that any and all actions described in the foregoing whereas clauses or resolutions heretofore taken on behalf of the Association by Mr. Bassich be and they hereby are approved, ratified and confirmed as the acts of the Association, without the necessity of any further action by the Association. CERTIFICATE I I,Arlene M. Nesser, the duly appointed Secretary of the New Orleans City Park Improvement Association, do hereby certity that the foregoing is a true and correct copy of resolutions adopted by The Board of Commissioners of The New Orleans City Park Improvement Association at a duly called and constituted meeting duly held on ~ ;{ 5"" ,2002, at which meeting a quorum was present and that saifresolutions (i) have continued in full force and effect and have not been rescinded, modified or amended through the date of this certificate, and (ii) are not in conflict with the Charter or Bylaws of the Association. Arlene M. Nesser Secretary of New Orleans City Park Improvement Association I Date:------:~f-£----'-,;:L...::I0:...... :z==-/ __ I f-./ f 70124-4608 RESOLUTION FOR CONSERVATORY WALKWAYS lI04.4B2.4BBB WHEREAS, the City Park Improvement Association desires to have walkways constructed in the conservatory of the FAX 1104 483 ,9412 Botanical Garden as part of Phase II construction; and WHEREAS, city Park Improvement Association properly www.neworl.ana.comlcltypark advertised this project in the Times-Picayune for the prescribed time; and WHEREAS, Koch and Wilson prepared the plans and specifications for its construction; and WHEREAS, Kemper Construction submitted the low bid of $112,900.00. I NOW THEREFORE, we ask the Board of Commissioners to accept this bid from Kemper Construction for said walkways construction. The above Resolution was approved and adopted by a majority of the members of the Board of Commissioners of the City Park Improvement Association at their meeting held on this e<5't1v day of r:;;!.-u.~ 2002. i7 Arlene Nesser Secretary City Park Improvement Association , An lelual Opportunity Imployw KOCH AND WILSON ARCHITECTS Professional Corporation 100 Jackson Avenue· New Orleans, Louisiana 70130 I 04-581 -7023 fax: 504.581.7040 CITY PARK BOTANICAL GARDEN: CONSERVATORY OF THE TWO SISTERS PAVING eN K0125: PROJECT MANUAL AND DRAWINGS SHEETS Ai & A2 DATED 3 JUNE 2002 Addendum No.1 dated 19 June 2002; Addendum No.2 dated 21 June 2002 BIDS RECEIVED 25 JUNE 2002 - 2:00 PM, CITY PARK ADMINISTRATION BUILDING B&K CONTRACTORS, INC. 3716 DECOMINE DR CHALMETTE LA 70043 BERNARD SIDING 6469 JEFFERSON HWY #B 37599 HARAHAN LA 70123 CONSTRUCTION SHARONST#B 23742 KE~jNERLA 70062 CANNON MEDICAL, INC 9605 JEFFERSON HWY 5-1-169 36329 RIVER RIDGE LA 70123 G.A. COIRON III, INC. PO BOX 52281 20918 NEW ORLEANS LA 70152-2281 COMMAND CONSTRUCTION PO BOX 1166 40038 MANDEVILLE LA 70448 WALLACE C. DRENNAN, INC. 1615 METAIRIE RD 1033 METAIRIE LA 70005 KEMPER CONSTRUCTION CO. ROUSSEAU 348 ORLEANS LA 70130 Bid Tally /~3 7/23/02 14:24 New Orleans City Park Improvement Association Page 1 - -Balance Sheet - For the Period 10/1/01 thru 6/30/02 ..!.Y..M June LY June June LY Cu rrent Assets Cyrrent Liabilities Cash 617,141 293,476 Accounts Payable 320,642 514,495 Restricted Cash Sales Taxes Payable 73,113 57,679 Accounts Receivable 212,196 256,515 Payroll With holdings Payable 11,066 21,248 Allowance for Doubtful Accounts (65,329) (35,000) Accrued Liabilities 686,485 525,804 Due from PEPCO 11,481 Restricted Liabilities 50,596 33,150 Investments 279,707 188,449 Deferred Reven ue 304,729 527,703 Restricted Investments 78,942 56,904 Prepaid Expenses 16,688 159,069 Total Current Liabilities 1,446,631 1,680,079 Deposits 32,006 31,741 Inventory 144,599 187,288 Long-Term Liabilities Total Current Assets 1,315,950 1,149,923 Notes Payable Leases Payable 232,069 386,601 Long Term Payables 1,230,600 Total Long-Term Liabilities 1,462,669 386,601 Long Term Assets Long Term Restricted Investments 325,471 277,897 Capital Buildings + Equipment 18,468,623 18,189,405 Accumulated Depreciation (7,486,182) (6,481,601 ) Retained Earnings - Oct 1 2,123,380 2,659,584 Construction in Progress 618,185 641,051 Contributed Capital 7,666,056 7,848,727 Total Long Term Assets 11,926,096 12,626,753 Total Capital 9,789,437 10,508,312 Net Income Y,T,D, 543,309 (246,079) Total Assets 13,242,046 13,776,675 Total Liabilities + Capital 13,242,046 12,328,912 ~3/0214:24 New Orleans .provement Association 14'1 In mary For the Period 10/1/01 thru 6/30/02 - .Il.!!B ~ Variance year to Pate BudgetYID Variance Total Budget Self Generated Revenue 985,815 898,426 87,389 8,609,434 8,759,487 (150,053) 11,456,012 Oil + Gas Royalties Gross Revenue 985,815 898,426 87,389 8,609,434 8,759,487 (1SO,053) 11,456,012 Cost of Goods Sold 119,628 100,079 19,549 920,704 983,454 (62,750) 1,273,567 Gross Profit 866,187 798,347 67,840 7,688,730 7,776,033 (87,303) 10,182,445 Expenses Payroll 388,196 433,515 (45,319) 3,559,481 3,885,539 (326,058) 5,159,756 Contract Labor 89,989 63,130 26,859 766,970 722,507 44,463 901,332 Payroll Benefits 45,341 SO,193 (4,852) 427,856 452,255 (24,399) 604,425 Contract Services 20,845 20,737 108 154,654 177,353 (22,699) 236,377 Repairs + Maintenance 20,795 34,710 (13,915) 259,705 319,037 (59,332) 411,843 Utilities 35,101 40,750 (5,649) 296,801 381,050 (84,249) 502,500 Telephone 5,234 5,620 (386) 46,584 50,461 (3,877) 67,231 Communications 2,161 3,026 (865) 18,727 31,535 (12,808) 40,746 Supplies 28,714 28,443 271 221,183 308,350 (87,167) 401,633 Fuel 3,124 4,041 (917) 28,287 35,556 (7,269) 47,248 Bad Oebt Expense 10,000 10,000 24,609 24,609 Administrative 42,905 23,445 19,460 208,767 221,750 (12,983) 293,140 Travel + Entertainment 294 2,608 (2,314) 4,073 20,622 (16,549) 26,700 Insurance 25,557 25,559 (2) 233,080 230,018 3,062 306,687 Advertising 8,344 3,748 4,596 55,226 119,089 (63,863) 141,042 Interest 1,452 2,032 (580) 16,204 18,288 (2,084) 24,384 Uniforms 363 1,816 (1,453) 6,157 20,744 (14,587) 23,495 Other 4,485 1,707 2,778 22,239 11,971 10,268 40,792 CITO - Miscellaneous 2,000 (2,000) 259,294 71,990 187,304 77,990 Rentals 26,933 20,881 6,052 184,984 182,929 2,055 239,578 Special Events 12 12 27,137 12,250 14,887 13,050 Operating Expenses 759,843 767,961 (8,118) 6,822,018 7,273,294 (451,276) 9,559,949 Net Profit before Depreciation 106,344 30,386 75,958 866,712 502,739 363,973 622,496 Depreciation 45,820 45,224 596 393,513 387,118 6,395 522,496 Net Profit before Extraordinary Income 60,524 (14,838) 75,362 473,199 115,621 357,578 100,000 Extraordinary Income 70,110 70,110 Net Profit 60,524 (14,838) 75,362 543,309 115,621 427,688 100,000 j'--f5" 7/19/0214:20 New Orleans City Park Improvement Association Page 3 Net Profit by Department For the Period 10/1/01 - 6130/02 .I.i.!ru! Bydget Variance Year to Date Budget YTD Variance 19,861 (5,741) 25,602 173,134 150,244 22,890 ,olf Carts 65,684 56,001 9,683 426,685 473,840 (47,155) Driving Range 47,926 47,982 (56) 286,951 377,140 (90,189) Golf Restaurant 15,589 8,453 7,136 37,820 47,089 (9,269) Golf, Carts, Range, Rest 149,060 106,695 42,365 924,590 1,048,313 (123,723) Parkview Cafe + Gift Shop 8,094 5,843 2,251 38,664 36,728 1,936 Carousel Concessions 3,401 1,585 1,816 58,604 38,259 20,345 Stadium Concessions (2,062) (634) (1,428) 613 25,066 (24,453) Concessions 9,434 6,794 2,640 97,881 100,053 (2,172) Catering 75,445 52,817 22,628 528,980 433,005 95,975 Vending 2,774 563 2,211 5,392 5,267 125 Special Services Mgt (17,032) (18,545) 1,513 (173,027) (200,642) 27,615 Special Services 61,187 34,835 26,352 361,346 237,630 123,716 Rides 53,075 31,409 21,666 333,179 327,249 5,930 Storyland 4,830 1,313 3,517 35,462 30,137 5,325 Arts Camp 3,377 3,377 3,452 3,452 Boating & Fish ing (1,278) 12,237 (13,515) (7,527) 28,286 (35,813) 60,003 44,959 15,044 364,566 385,672 (21,106) I·'·"oro"nms .. (2,471 ) 4,826 (7,297) 15,509 17,166 (1,657) nnis Pro Shop 830 2,254 (1,424) 4,451 8,495 (4,044) Tennis + Pro Shop (1,641) 7,080 (8,721 ) 19,960 25,661 (5,701 ) Quadraplex 2,095 9,834 (7,739) 21,742 30,025 (8,283) Quadraplex Concessions 6,305 4,989 1,316 34,051 30,036 4,015 Sports Camp 4,230 10,200 (5,970) 19,150 25,350 (6,200) Quad + Concessions 12,630 25,023 (12,393) 74,943 85,411 (10,468) Botan jcal Gardens 12,295 720 11,575 60,459 86,296 (25,837) Celebration In the Oaks (21,433) (11,254) (10,179) 375,345 221,560 153,785 Concerts 8,450 11,000 (2,550) 43,046 62,000 (18,954) CITO + Concerts (12,983) (254) (12,729) 418,391 283,560 134,831 Stadia (31,438) (15,045) (16,393) (53,533) (86,747) 33,214 Miscellaneous (10,066) 8,797 (18,863) 90,278 159,762 (69,484) Miscellaneous - PEPCO (1,500) (1,666) 166 (20,572) (15,002) (5,570) Development (0) (4,281 ) 4,281 (12,406) (38,529) 26,123 Administration (59,807) (66,523) 6,716 (536,222) (599,515) 63,293 (73,143) (107,980) 34,837 (788,359) (950,904) 162,545 Police (23,535) (26,678) 3,143 (213,669) (271,608) 57,939 I~'-'~ertislng (16,296) (11,826) (4,470) (121,650) (191,409) 69,759 an Resources (8,723) (9,893) 1,170 (74,917) (90,281 ) 15,364 fety (4,953) (5,595) 642 (47,777) (52,742) 4,965 60,524 (14,838) 75,362 543,309 115,621 427,688 Hp" NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION PARK STA TIS TICS - JUNE 30, 2002 CURRENT PRIORYR CURRENT PRIOR YR I MONTH MONTH YTD YTD DAILY GREEN FEES North 2,333 1,664 16,317 15,770 South 1,842 1,287 11,603 12,002 East 2,122 1,710 15,090 17,356 West 2,417 1,776 17,592 14,575 PM - All Course 4,253 3,734 34,261 30,731 Non-Resident 587 286 6,057 3,444 TOTAL 13,554 10,457 100,920 93,878 GOLF TICKETS Monthly 151 132 1,177 1,983 Semi-Annual 1 Annual 156 129 GOLF CART RENTAL 18 Hole 4,569 3,266 30,105 30,132 9 Hole 532 414 4,491 3,597 DRIVING RANGE BUCKETS Large 7,508 7,960 52,872 62,657 Small 1,685 1,782 13,258 14,836 Junior 1,483 1,119 5,837 6,507 I 10,676 10,861 71,967 84,000 DRIVING RANGE Coupon Books 19 28 230 399 TENNIS COURTS Rental Hours 1,329 2,312 8,595 11,095 QUADRAPLEX Batting Cages 2,029 2,441 9,590 16,075 PEDAL BOATS 1/2 Hour 239 1 Hour 395 2,280 FISHING TICKETS Daily Adult 60 53 305 289 Daily Youth 45 19 135 174 Annual Pass 2 4 48 FISHING RODEO 346 GARDEN Admissions 631 444 5,106 5,905 Pavilion 12 12 113 117 Garden Study 19 19 132 153 Tours 30 52 Lath House 16 16 I Parterre 10 17 Camellia 19 32 H7• I CURRENT PRIORYR CURRENT PRIORYR MONTH MONTH YTD YTD RAINFALL Inches 5.53 " 23.22 " 33 60 TOUR Buses 225 236 2,458 2,870 Vans 291 145 2,038 1,143 STORYLAND ADMISSIONS 5,991 4,256 29,222 23,598 AMUSEMENT ADMISSIONS 9,211 15,214 165,711 133,993 BIRTHDAY PARTIES Storyland 29 16 278 276 Carousel 82 62 588 692 AMUSEMENT RIDES Antique Cars 6,375 6,999 43,780 57,197 Bumper Cars 9,035 7,269 58,222 63,512 Carousel 11,072 10,856 93,297 94,505 Ferris Wheel 531 25,289 20,233 I Mini Ferris 2,229 1,425 8,815 12,375 Roller Coaster 24,369 19,109 145,280 135,865 Tilt-A-Whirl 11,520 12,011 84,897 95,787 Train 13,472 12,439 146,326 102,517 Umbrella Cars 4,595 5,535 27,084 31,674 Slide 6,602 8,460 48,575 65,667 Scrambler Helicopters 5,274 7,303 38,120 43,133 Tornado 6,830 8,071 54,303 46,970 Castle 5,377 5,365 45,385 37,328 TOTAL 107,281 104,842 819,373 806,763 CELEBRATION IN THE OAKS Walk Thru 96,925 62,517 Drive Thru 38,031 36,257 TOTAL 134,956 98,774 I July 16, 2002 70124-4608 REMINDER www.n.worl_ns.comlcltypclrk NO BOARD OF COMMISSIONERS MEETINGS IN JULY AND AUGUST, 2002 , I An Equal Opportunity Imploy« It-fi MANAGEMENT REPORT I July,2002 I. Strategic Planning Strategic Planning Retreat was held on July 16, 2002 from noon until 6pm. A great deal of information was presented and much discussion took place regarding that information. Presentations from the Trust for Public Land, Dr. Tim Ryan, Jude Olinger, Professor Jane Brooks and staff outlined the history of the park, current public perceptions of the park, the economic impact of City Park and how we compare in a variety of categories to great parks around the country. A draft three year strategic plan was presented and discussed. Finally the Board reviewed various levels of support for City Park and unanimously telt that the goal of achieving a park of national significance should be set. Action on the draft strategic plan is planned for September. II. Management Activities A. June was another successful budget month. We exceeded budget by approximately $68,000 putting us ahead of budget for the year by approximately $300,000. July and August are our traditionally slowest revenue months so some erosion of this picture can be expected. , B. Golfhad an excellent month in June and exceeded its budget for one of the only times this year. C. Amusements had an excellent month highlighted by our two day hosting of Harrah's which greatly contributed to the months financial success. The client was very pleased with the event and we look forward to booking them again next year. D. Held two meetings with Com Tech Industries which has volunteered to help us design a technology plan for the park. This is the first step in detailing what we want and need and developing a phasing plan and beginning to secure funding for the plan. E. The Request for Proposal for Golfwas published locally in the paper and sent to over 35 golf management companies across the country. A pre-bid meeting was held with prospective bidders with the final bid proposals due th on August 13 • Considerably work from all parts of the staffhas kept this project relatively on schedule. A meeting with all golf employees was held to keep them up to date on the status of this project. F. Considerable work is underway in the Plano Garden and a re-bidding of the Conservatory walkways was necessitated by the State. New bids should be received by the middle of August. G. Completion of the shell expansion of the Garden's administration building was completed. Work on the interior office space is scheduled for August I with the move of the Botanical Garden library contemplated in September. ISO, I H. Camp programs were concluded in Arts Camp, Sports Camp and Junior Go If All programs were successful albeit slightly under subscribed. I. Final costs were developed for the Tulane Homecoming Football game and a draft revenue proposal was sent to Tulane. J. An offer was made to a new Director of Tennis who should begin work in I early August. K. A central purchasing department was created and a new Director of Purchasing was hired. This department should not only allow us to take more advantage of bulk purchasing and buying under the state bid contracts but allow us to keep better records and formalize purchasing procedures. 1. The Zulu picnic was held on July 21 st and by all accounts was an extremely successful event. M. We undertook a review of all cash handling procedures at the golf complex and continue making management improvements at those locations. N. Continued meetings with NOMA regarding the planning for their exhibits. o. The Young Leadership Council began their adoption ofLelong Avenue. III. Fund Raising A. Meet with representatives of Hibernia Bank about increasing their participation with the park. B. Began efforts to secure the funding re received in the capital outlay bill. C. Briefed the Freeport Foundation about the results of strategic plan which , they supported financially. IV. A. Toured the new Dean ofthe College of Urban and Public Affairs around the park. B. Met with the Criminal Sheriff about extending the "prisoners in the park" program and helping with the Tulane Football Game Respectfully submitted, ~.~ Robert W. Becker Chief Executive Officer City Park Improvement Association I 15/ August 21, 2002 701:u-.608 REMINDER 504..482.4888 FAX 504.483.9412 www.M'WOtIeanLcorn/cltypark NO BOARD MEETING IN AUGUST, 2002 TIlE NEXT BOARD MEETING WILL BE • TUESDAY, SEPrEMBER 24, 2002 An &qual OpportunltJ Imployer 15J, MANAGEMENT REPORT August, 2002 I I. Strategic Planning Staff continued to analyze results from the Retreat. Comments from Board members have been received and a "mini" retreat was held with senior staff to gain their views. After revisions the final recommended Strategic Plan will be presented to the Board in September. A meeting was held with a local Bond firm to review potential tax options discussed in the strategic plan. II. Management Activities A. July was a difficult month for the budget. Continual rain combined with several wedding and event cancellations resulted in a significant loss of revenue. We were budgeted to make $34,500 in revenue but actually lost $88,610 resulting in a net loss of approximately $123,000 before extraordinary income. This reduced our surplus for the year to approximately $228,000. B. The Park received $300,000 from one of the oil companies to renew their lease for drilling rights. $225,000 of this sum was placed in the L.A.M.P. account bringing our "operating contingency" to slightly over $500,000. This is well on the way to meeting our three year goal set in the draft Strategic Plan of 10% of our operating budget. The remaining funds were I held pending our receipt of our technology plan recommendations as potential implementation money. C. A Garden Train designer was brought in to discuss a exhibit for the Botanical Gardens. Both a temporary exhibit for Celebration and a permanent exhibit was discussed. D. Three proposals from Golf Management firms were received to manage our golf courses. Interviews with the firms have been scheduled in early September with a final recommendation from the Evaluation Committee shortly thereafter. E. Renovations were completed in the Administration Building with the accounting office moving upstairs and rearrangements occurring on the first floor. Likewise completion of the expansion ofthe Garden Administration building was begun as a necessary step in relocating the Library in the Lathe House. F. Planning continued for the Tulane game on Oct. 26. G. Catering held a bridal testing for several hundred potential brides and their families and the event went extremely well. H. Budget hearings were conducted with each of the Departments regarding their requests for 2002-2003 budget year. Staff expects to be able to make a budget recommendation in early September in time for the September I Board meeting /5/3 I. The State informed us that our insurance costs were being raised from approximately $300,000 to $391,000 which is a substantial increase. J. Received recommendation from Com Tech Industries on a technology plan and are evaluating those recommendations. K. The Volunteer Coordinator was placed under the Development I Department for oversight. L. CITO began the process of putting up the lights for this year's celebration. Several new exhibits have been approved and are under fubrication. M. New tennis Director began work - Chris Barbe III. Fund Raising A. Presented results of strategic planning process to members of the staff of the Greater New Orleans Foundation and discussed a potential presentation to the Board in the falL B. Hibernia Bank has decided to make a significant contribution to Lark this year and is considering becoming Lark's major sponsor. C. Melissa has made preliminary calls on several foundations and is assisting with several fund raising activities currently underway such as the Stables fund raiser and Lark. Respectfully submitted, ~.~ I Robert W. Becker Chief Executive Officer City Park Improvement Association I I!:J-'f 8/2110213:'" New Orleans City Park Improvement Association ... Page 1 Balance- Sheet For the Period 10/1/01 thru 7/31/02 Final July July LV ,My July LY Cyrrent Assets Current Liabilities Cash 575,867 314,365 Accounts Payable 240,517 513,635 Restricted Cash Sales Taxes Payable 52,656 56,910 Accounts Receivable 132,882 197,464 Payroll Withholdings Payable 22,879 25,800 Allowance for Doubtful Accounts (29,712) (40,000) Accrued Liabilities 732,411 552,730 Due from PEPCO 10,481 Restricted Liabilities 48,824 30,000 Investments 233,739 188,543 Deferred Revenue 311,868 495,953 Restricted Investments 73,944 56,920 Prepaid Expenses 54,740 175,888 Total Current Liabilities 1,409,156 1,675,027 Deposits 32,006 31,741 Inventory 138,219 176,377 Long-Term Liabilities Total Current Assets 1,211,685 1,111,778 Notes Payable Leases Payable 218,995 373,118 Long Term Payables 1,230,600 35,585 Total Long-Term Liabilities 1,449,596 408,703 Long Term Assets Long Term Restricted Investments 600,893 278,658 Capital Buildings + Equipment 18,473,890 18,189,405 Accumulated Depreciation (7,531,540) (6,519,036) Retained Earnings - Oct 1 2,123,380 2,659,584 Construction in Progress 646,500 648,305 Contributed Capital 7,721,672 7,848,727 Total Long Term Assets 12,189,743 12,597,333 Total Capital 9,845,053 10,508,312 Net Income Y.T.D. 697,625 (330,694) Total Assets 13,401,429 13,709,111 Total liabilities + Capital 13,401,429 12,261,348 15£ -"213:48 NewOrlaans Association .. For the Period 10/1101 thru 7/31/02 Final M B!!!kOO Variance vearto Date BudgetYTD Variance Total Budget Self Generated Revenue 697,621 886,434 (188,813) 9,294,637 9,645,921 (351,284) 11,456,012 Oil + Gas Royalties Gross Revenue 697,621 886,434 (188,813) 9,294,637 9,645,921 (351,264) 11,456,012 Cost of Goods Sold 55,178 86,130 (30,952) 975,882 1,069,564 (93,702) 1,273,567 Gross Profit 642,442 800,304 (157,862) 8,318,755 8,576,337 (257,582) 10,182,445 Expenses Payroll 382,399 434,044 (51,645) 3,941,880 4,319,583 (377,703) 5,159,756 Contract Labor 57,989 61,345 (3,356) 824,959 783,852 41,107 901,332 Payroll Benefits 53,197 51,313 1,864 481,053 503,568 (22,515) 604,425 Contract Services 14,640 21,001 (6,361) 169,294 198,354 (29,060) 236,377 Repairs + Maintenance 30,630 34,182 (3,552) 290,335 353,219 (62,864) 411,843 Utilities 34,064 39,850 (5,786) 330,865 420,900 (90,035) 502,500 Telephone 5,165 5,579 (414) 51,749 56,040 (4,291) 67,231 Communications 1,335 3,051 (1,716) 20,062 34,586 (14,524) 40,746 Supplies 36,379 27,643 8,736 257,562 335,993 (78,432) 401,633 Fuel 3,839 3,903 (64) 32,126 39,459 (7,333) 47,248 Bad Debt Expense 24,609 24,609 Administrative 24,198 23,655 543 232,964 245,405 (12,441) 293,140 Travel + Entertainment 55 2,108 (2,053) 4,128 22,730 (18,602) 26,700 Insurance 32,593 25,558 7,035 265,673 255,576 10,097 306,687 Advertising 3,157 5,143 (1,986) 58,383 124,232 (65,849) 141,042 Intarast 1,378 2,032 (654) 17,582 20,320 (2,738) 24,384 Uniforms 288 817 (529) 6,445 21,561 (15,116) 23,495 other 6,269 1,707 4,562 28,509 13,678 14,831 40,792 CITO - Miscellaneous 25,080 2,000 23,080 284,374 73,990 210,384 77,990 Rantals 18,397 20,881 (2,484) 203,381 203,810 (429) 239,578 SpeCial Events 27,137 12,250 14,887 13,050 Operating Expenses 731,052 765,812 (34,750) 7,553,070 8,039,106 (486,036) 9,559,949 Net Profit before Depreciation (88,610) 34,492 (123,102) 765,685 537,231 228,454 622,496 Depreciation 45,358 45,224 134 438,870 432,342 6,528 522,496 Net Profit before Extraordinary Income (133,967) (10,732) (123,235) 326,815 104,889 221,926 100,000 Extraordinary Income 300,700 300,700 370,810 370,810 100,000 Net Profit 166,733 (10,732) ~ 697,625 104,889 ~ {50 8/21/0213:50 New Orleans City Park Improvement Association Page 3 Net Profit by Department For the Period 10/1101 • 7131/02 .!lIlx Budget Variance vearto pate Budget YTD Yariance 12,793 (364) 13,157 185,927 149,880 36,047 If Carts 59,892 59,080 812 486,577 532,920 (46,343) I-Iving Range 43,596 44,714 (1,118) 330,547 421,854 (91,307) Golf Restaurant 3,890 8,198 (4,308) 41,711 55,287 (13,576) Golf, Carts, Range, Rest 120,171 111,628 8,543 1,044,761 1,159,941 (115,180) Parkvlew Cafe + Gift Shop 77 5,742 (5,665) 38,741 42,470 (3,729) Carousel Concessions 2,718 1,929 789 61,323 40,188 21,135 Stadium Concessions (2,572) (3,033) 461 (1,959) 22,033 (23,992) Concessions 223 4,638 (4,415) 98,105 104,691 (6,586) Catering 10,060 34,137 (24,077) 532,447 467,142 65,305 Vending 42 563 (521) 5,434 5,830 (396) Special Services Mgt (25,152) (18,822) (6,330) (198,938) (219,464) 20,526 Special Services (15,051 ) 15,878 (30,929) 338,944 253,508 85,436 Rides 18,403 21,909 (3,506) 348,906 349,158 (252) Storyland 639 1,334 (695) 36,101 31,471 4,630 Arts Camp (1,843) (1,843) 1,609 1,609 Boating & Fishing (3,860) 12,186 (16,046) (11,388) 40,472 (51,860) Rides + Storyland 13,338 35,429 (22,091 ) 375,228 421,101 (45,873) 2,904 5,226 (2,322) 18,413 22,392 (3,979) ,0"nis Pro Shop 1,587 1,626 (39) 6,Q38 10,121 (4,083) Tennis + Pro Shop 4,492 6,852 (2,360) 24,451 32,513 (8,062) Quadraplex (1,220) 6,594 (7,814) 20,522 36,619 (16,097) Quadraplex Concessions 7,416 5,490 1,926 41,467 35,526 5,941 Sports Camp (640) 7,650 (8,290) 18,511 33,000 (14,489) Quad + Concessions 5,557 19,734 (14,177) 80,500 105,145 (24,645) Botanical Gardens (19,983) (3,253) (16,730) 38,336 83,D43 (44,707) Celebration in the Oaks (24,381 ) (9,464) (14,927) 350,964 212,106 138,858 Concerts 118 32,500 (32,382) 43,164 94,500 (51,336) CITO + Concerts (24,263) 23,046 (47,309) 394,127 306,606 87,521 Stadia (25,974) (23,295) (2,679) (79,756) (110,042) 30,286 Miscellaneous 317,716 33,930 283,786 407,994 193,692 214,302 Miscellaneous - PEPCO (1,500) (1,666) 166 (22,072) (16,668) (5,404) Development (536) (4,281) 3,745 (12,943) (42,810) 29,867 Administration (63,197) (66,522) 3,325 (599,418) (666,037) 66,619 Park Maintenance (88,708) (108,093) 19,385 (877,068) (1,058,997) 181,929 (28,804) (26,679) (2,125) (242,473) (298,287) 55,814 vertising (11,506) (13,061) 1,555 (133,156) (204,470) 71,314 man Resources (10,266) (9,893) (373) (85,184) (100,174) 14,990 I""''''fety (4,976) (5,124) 149 (52,752) (57,866) 5,114 166,733 (10,732) 177,465 697,625 104,889 592,736 NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION PARK STATISTICS - JUL Y 31, 2002 CURRENT PRIORYR CURRENT PRIORYR , MONTH MONTH YTD YTD DAILY GREEN FEES North 2,000 1,884 18,317 17,654 South 1,490 1,340 13,093 13,342 East 1,645 1,846 16,735 19,202 West 2,272 1,682 19,864 16,257 PM - All Course 4,290 3,975 38,551 34,706 Non-Resident 442 497 6,499 3,941 TOTAL 12,139 11,224 113,059 105,102 GOLF TICKETS Monthly 168 108 1,345 2,091 Semi-Annual 1 Annual 156 129 GOLF CART RENTAL 18 Hole 4,371 3,630 34,476 33,762 9 Hole 500 511 4,991 4,108 DRIVING RANGE BUCKETS Large 7,084 3,224 59,936 65,881 Small 1,644 932 14,902 15,768 Junior 933 756 6,770 7,263 9,641 4,912 81,608 88,912 JDRIVING RANGE Coupon Books 23 29 253 428 TENNIS COURTS Rental Hours 911 1,107 9,506 12,202 QUADRAPLEX Batting Cages 1,723 2,959 11,313 19,034 PEDAL BOATS 1/2 Hour 239 1 Hour 138 2,418 FISHING TICKETS Daily Adult 35 46 340 335 Daily Youth 17 34 152 208 Annual Pass 4 48 FISHING RODEO 346 GARDEN Admissions 340 392 5,446 6,297 Pavilion 5 11 118 128 Garden Study 16 27 148 180 Tours 30 52 Lath House 9 25 16 I Parterre 1 11 18 Camellia 19 32 156 , CURRENT PRIOR YR CURRENT PRIORYR MONTH MONTH YTD YTD RAINFALL Inches 4.41 " 12.10 " 37 72 TOUR Buses 206 239 2,664 3,109 Vans 304 152 2,342 1,295 STORYLAND ADMISSIONS 3,595 3,700 32,817 27,298 AMUSEMENT ADMISSIONS 7,654 14,366 173,365 148,359 BIRTHDAY PARTIES Storyland 9 18 287 294 Carousel 38 64 626 756 AMUSEMENT RIDES Antique Cars 5,894 6,844 49,674 64,041 Bumper Cars 8,024 9,603 66,246 73,115 Carousel 9,395 9,130 102,692 103,635 Ferris Wheel 532 25,821 20,233 Mini Ferris 315 1,115 9,130 13,490 J Roller Coaster 16,958 14,387 162,238 150,252 Tilt-A-Whirl 9,737 8,976 94,634 104,763 Train 9,427 10,517 155,753 113,034 Umbrella Cars 3,204 4,171 30,288 35,845 Slide 7,936 8,396 56,511 74,063 Scrambler Helicopters 4,379 5,851 42,499 48,984 Tornado 5,235 7,928 59,538 54,898 Castle 2,435 2,480 47,820 39,808 TOTAL 83,471 89,398 902,844 896,161 CELEBRATION IN THE OAKS Walk Thru 96,925 62,517 Drive Thru 38,031 36,257 TOTAL 134,956 98,774 I September 18, 2002 701_08 MEETING NOTICE AND AGENDA FOR TUESDAY, SEPTEMBER 24, 2002 MEETING OF THE BOARD OF COMMISSIONERS OF CITY PARK FAX 504 483.9412 TIME: 4:00 p.m. www.neworleans.com/cftVpark PLACE: Administration Building, 1 Palm Drive 1. Roll Call. 2. Introduction of Guests. 3. Approval of June 25, 2002 Minutes. I 4. Management Report. 5. Communications. 6. Report of Officers. 7. Report of Committees. 8. Report of Museum Representative. 9. Report of Friends of City Park. 10. Unfinished Business. 11. New Business. 12. Adjournment. I ...... ,_ ...... 1 ~ ~-~- ---~--:- ... 1t.dJ 9/20102 12:06 New Orleans City.. Park Improvement Association Page 1 - Balance Sheet For the Period 10/1/01 thru 8/31/02 August AugustLY August August LY Current Assets Current Liabilities Cash 492,789 306,598 Accounts Payable 318,498 551,829 Restricted Cash Sales Taxes Payable 46,069 41,208 Accounts Receivable 189,754 259,981 Payroll Withholdings Payable 17,203 16,255 Allowance for Doubtful Accounts (29,712) (45,000) Accrued Liabilities 729,343 497,147 Due from PEPCO 9,481 Restricted Liabilities 78,774 30,000 Investments 299,704 84,756 Deferred Revenue 342,529 678,009 Restricted Investments 73,951 53,914 Prepaid Expenses 51,881 202,220 Total Current Liabilities 1,532,416 1,814,448 Deposits 32,006 31,741 Inventory 146,156 177,788 Long-Term Liabilities Total Current Assets 1,256,528 1,081,479 Notes Payable Leases Payable 206,366 359,560 Long Term Payables 1,230,600 1,447,763 Total Long-Term Liabilities 1,436,966 1,807,323 Long Term Assets Long Term Restricted Investments 601,599 279,401 Capital Buildings + Equipment 18,479,413 18,192,193 Accumulated Depreciation (7,576,944) (6,556,320) Retained Earnings - Oct 1 2,123,380 2,659,584 Construction in Progress 691,751 668,690 Contributed Capital 7,706,642 7,868,727 Total Long Term Assets 12,195,820 12,583,965 Total Capital 9,830,022 10,528,312 Net Income Y.T.D. 652,943 (484,640) Total Assets 13,452,347 13,665,444 Total Liabilities + Capital 13,452,347 13,665,444 __20/02 12:06 New Orleans III:;provement Association 1&/ In e ummary For the Period 10/1101 thru 8131102 ... August Budget Variance Year to Date BudgetYTO Variance Total Budget Self Generated Revenue 784,699 801,918 (17,219) 10,079,336 10,447,839 (368,503) 11,456,012 Oil + Gas Royalties Gross Revenue 784,699 801,918 (17,219) 10,079,336 10,447,839 (368,503) 11,456,012 Cost of Goods Sold 76,238 79,780 (3,542) 1,052,120 1,149,364 (97,244) 1,273,567 Gross Profit 708,461 722,138 (13,677) 9,027,216 9,298,475 (271,259) 10,182,445 Expenses Payroll 376,092 416,769 (40,677) 4,317,971 4,736,352 (418,381) 5,159,756 Contract Labor 54,999 53,050 1,949 879,958 836,902 43,056 901,332 Payroll Benefits 47,076 50,119 (3,043) 528,128 553,687 (25,559) 604,425 Contract Services 14,599 18,977 (4,378) 183,894 217,331 (33,437) 236,377 Repairs + Maintenance 21,276 28,070 (6,794) 311,611 381,289 (69,678) 411,843 Utilities 32,932 40,650 (7,718) 363,797 461,550 (97,753) 502,500 Telephone 5,379 5,580 (201) 57,128 61,620 (4,492) 67,231 Communications 1,471 3,064 (1,593) 21,533 37,650 (16,117) 40,746 Supplies 44,336 32,428 11,908 301,898 368,421 (66,523) 401,633 Fuel 3,709 3,921 (212) 35,835 43,380 (7,545) 47,248 Bad Debt Expense 24,609 24,609 Administrative 30,262 23,570 6,692 263,226 268,975 (5,749) 293,140 Travel + Entertainment 1,002 1,608 (606) 5,130 24,338 (19,208) 26,700 Insurance 32,593 25,557 7,036 298,266 281,133 17,133 306,687 Advertising 16,733 4,688 12,045 75,116 128,920 (53,804) 141,042 Interest 1,705 2,032 (327) 19,287 22,352 (3,065) 24,384 Uniforms 817 (817) 6,445 22,378 (15,933) 23,495 Other 1,225 1,307 (82) 29,734 14,985 14,749 40,792 CITO - Miscellaneous 2,000 (2.000) 284,374 75,990 208,384 77,990 Rentals 22,351 16,881 5,470 225,732 220,691 5,041 239,578 Special Events 27,137 12,250 14,887 13,050 Operating Expenses 707,739 731,088 (23,349) 8,260,808 8,770,194 (509,386) 9,559,949 Net Profit before Depreciation 722 (8,950) 9,672 766,407 528,281 238,126 622,496 Depreciation 45,404 45,079 325 484,274 477,421 6,853 522,496 Net Profit before Extraordinary Income (44,681 ) (54,029) 9,348 282,133 50,860 231,273 100,000 Extraordinary Income 370,810 370,810 Net Profit (44,681) (54,029) 9,348 652,943 50,860 602,083 100,000 /LR/). 9/20102 11 :04 New Orleans City Park Improvement Association Page 3 Net Profit by Department For the Period 10/1/01 . 8/31102 August Budget Variance Year to Date Budget YTD Variance 6,789 (2,262) 9,051 192,716 147,618 45,098 olf Carts 49,426 61,917 (12,491 ) 536,002 594,837 (58,835) IDriving Range 38,017 47,014 (8,997) 368,563 468,868 (100,305) Golf Restaurant 10,988 8,053 2,935 52,699 63,340 (10,641) Golf, Carts, Range, Rest 105,220 114,722 (9,502) 1,149,980 1,274,663 (124,683) Parkview Cafe + Gift Shop (2,981) 5,702 (8,683) 35,760 48,172 (12,412) Carousel Concessions (2,056) 2,684 (4,740) 59,267 42,872 16,395 Stadium Concessions 7,056 1,187 5,869 5,096 23,220 (18,124) Concessions 2,018 9,573 (7,555) 100,123 114,264 (14,141) Catering 12,173 8,577 3,596 544,620 475,719 68,901 Vending 71 463 (392) 5,505 6,293 (788) Special Services Mgt (25,327) (21,619) (3,708) (224,265) (241,083) 16,818 Special Services (13,083) (12,579) (504) 325,861 240,929 84,932 Rides (5,502) 9,208 (14,710) 343,403 358,366 (14,963) Storyiand (379) (316) (63) 35,723 31,155 4,568 Arts Camp (1,798) (1,798) (189) (189) Boating & Fishing (3,353) 7,167 (10,520) (14,741) 47,639 (62,380) (11,032) 16,059 (27,091) 364,196 437,160 (72,964) I""H ·,."'~. nms (1,262) (6,417) 5,155 17,151 15,975 1,176 nnis Pro Shop 2,059 1,376 683 8,097 11,497 (3,400) Tennis + Pro Shop 797 (5,041 ) 5,838 25,248 27,472 (2,224) Quadraplex (5,546) 8,435 (13,981) 14,976 45,054 (30,078) Quadraplex Concessions 2,922 4,784 (1,862) 44,389 40,310 4,079 Sports Camp 18,511 33,000 (14,489) Quad + Concessions (2,624) 13,219 (15,843) 77,876 118,364 (40,488) Botanical Gardens (14,804) (3,929) (10,875) 23,532 79,114 (55,582) Celebration in the Oaks 17,772 (3,054) 20,826 368,735 209,052 159,683 Concerts 43,164 94,500 (51,336) CITO + Concerts 17,772 (3,054) 20,826 411,899 303,552 108,347 Stadia (13,969) (22,095) 8,126 (93,725) (132,137) 38,412 Miscellaneous 92,896 73,555 19,341 500,890 267,247 233,643 Miscellaneous· PEPCO (1,500) (1,666) 166 (23,572) (18,334) (5,238) Development (1,621 ) (4,281) 2,660 (14,564) (47,091 ) 32,527 Administration (60,797) (66,522) 5,725 (660,215) (732,559) 72,344 (83,690) (108,105) 24,415 (960,758) (1,167,102) 206,344 ,.,,-'"~Police (23,140) (26,750) 3,610 (265,613) (325,037) 59,424 ertising (23,992) (12,606) (11,386) (157,148) (217,076) 59,928 man Resources (8,520) (9,894 ) 1,374 (93,704) (110,068) 16,364 ety (4,611 ) (4,635) 24 (57,363) (62,501 ) 5,138 (44,681) (54,029) 9,348 652,943 50,860 602,083 /([3 NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION PARK STATISTICS - AUGUST 31, 2002 CURRENT PRIOR YR CURRENT PRIOR YR I MONTH MONTH YTD YTD DAILY GREEN FEES North 1,895 1,654 20,212 19,308 South 1,357 1,131 14,450 14,473 East 1,328 1,312 18,063 20,514 West 2,298 1,429 22,162 17,686 PM - All Course 2,673 3,236 41,224 37,942 Non-Resident 394 205 6,893 4,146 TOTAL 9,945 8,967 123,004 114,069 GOLF TICKETS Monthly 141 101 1,486 2,192 Semi-Annual Annual 156 129 GOLF CART RENTAL 18 Hole 3,819 3,047 38,295 36,809 9 Hole 432 466 5,423 4,574 DRIVING RANGE BUCKETS Large 6,739 7,896 66,675 73,777 Small 1,520 1,695 16,422 17,463 Junior 714 737 7,484 8,000 I 8,973 10,328 90,581 99,240 DRIVING RANGE Coupon Books 17 34 270 462 TENNIS COURTS Rental Hours 952 956 10,458 13,158 QUADRAPLEX Batting Cages 579 1,009 11,892 20,043 PEDAL BOATS 1/2 Hour 239 1 Hour 24 2,442 FISHING TICKETS Daily Adult 35 39 375 374 Daily Youth 26 152 234 Annual Pass 4 48 FISHING RODEO 346 GARDEN Admissions 283 323 5,729 6,620 Pavilion 8 11 126 139 Garden Study 14 11 162 191 Tours 30 52 Lath House 3 28 16 , Parterre 11 18 Camellia 2 21 32 I CURRENT PRIORYR CURRENT PRIORYR MONTH MONTH YTD YTD RAINFALL Inches 10.27 " 7.20 " 47 79 TOUR Buses 195 248 2,859 3,357 Vans 276 174 2,618 1,469 STORYLAND ADMISSIONS 1,602 1,632 34,419 28,930 AMUSEMENT ADMISSIONS 5,049 9,723 178,414 158,082 BIRTHDAY PARTIES Storyland 15 16 302 310 Carousel 50 16 676 772 AMUSEMENT RIDES Antique Cars 3,908 3,734 53,582 67,775 Bumper Cars 5,653 5,444 71,899 78,559 Carousel 5,075 2,157 107,767 105,792 Ferris Wheel 354 26,175 20,233 I Mini Ferris 100 1,435 9,230 14,925 Roller Coaster 9,684 11,754 171,922 162,006 . Tilt-A-Whirl 5,464 8,151 100,098 112,914 Train 5,068 5.796 160,821 118,830 Umbrella Cars 1,562 2,302 31,850 38,147 Slide 4,777 4,597 61,288 78,660 Helicopters 3,051 45,550 48,984 Tornado 2,496 5,299 62.034 60,197 Castle 2,416 50,236 39,808 TOTAL 49,608 50,669 952,452 946,830 CELEBRATION IN THE OAKS Walk Thru 96.925 62,517 Drive Thru 38,031 36.257 TOTAL 134,956 98,774 , I t.P5 MINUTES OF THE BOARD OF COMMISSIONERS OF THE NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION. The regular meeting of the Board of Commissioners was called to order on Tuesday, September 24, 2002 at 4:07 p.m. by the President noting a quorum was present. , PRESENT: Edward Mathes, President; commissioners Cabes, Dressel, Duplantier, Gusman, Harold, Hunn, Hunter, Legrand, Moffitt, Plough, Schrenk, Summerour and Turner. EXCUSED: Commissioners Butler, Mestayer, O'Connor, Rogers, Trimble and Williams. ABSENT: Commissioners Batt, Brown, Garvey, Gaubert, Hines, LoRusso, Lupin, Morgan, Nesser, Patron, Perry, Rees, Sorapuru and Tregre. STAFF: Bob Becker, Chief Executive Officer; Beau Bassich, Executive Director; Minette Bruce, Chief Financial Officer; Beth McFarland, Public Relations Director; Melissa Ogden, Development Director; Matt Massey, Tad Gormley Stadium Director; Don Gauthreaux, Director of Sports and Recreation; and Jane Margavio, Recording Secretary/Public Relations Assistant. GUEST - Allen Eskew, Eskew Architects, main speaker and leader at the July Retreat for the Board. President Mathes introduced Matt Massey, Tad Gormley stadium Director and Don Gauthreaux, Director of Sports and Recreation, who received an Excellence in Government Award by the Bureau of I Governmental Research. As one award was given to both men, Mr. Mathes suggested that the award be duplicated, framed and given to each person. Mr. Mathes explained that both Matt and Don were responsible in putting together high school soccer in Tad Gormley Stadium which generated $30,000 for the Park. Everyone applauded. Both Matt and Don thanked the Board. Mr. Becker commented that Matt and Don with their families and some of our staff attended a very nice breakfast awards ceremony. He said that Matt and Don split a cash prize which was given by the Bureau to reward the employees. MINUTES - Mr. Mathes asked for any corrections to the June minutes; none were made. Mr. Hunter moved to accept the minutes, seconded by Mr. Summerour and unanimously approved. MANAGEMENT REPORT - Mr. Becker reported that we have been very busy during the summer preparing for the Tulane game, working on the budget, and working through the Golf RFP process. He said that staff have been busy addressing these issues that occur at the end of the fiscal year and getting ready for the new fiscal year. Mr. Becker mentioned that the financial reports indicated a dismal July, but August was a little better. He said that the bad weather is always a factor. Nevertheless, he stated that we will probably I end the year with a greater surplus than projected. He reminded that we were able to do some good things this year, such as the -2- giving the employees a gain-sharing check. He feels that we will end up with a pretty successful year, with a large part of this success due to our operating expenses under control. He said that we also put money in the LAMP fund this year. ACKNOWLEDGEMENT - Mr. Mathes formally thanked the Friends of City Park and Friends President Cheryl Cabes for their significant contribution of $100,000 given to City Park Improvement Association 1 for a new scoreboard, which was desperately needed prior to the Tulane football game. Everyone applauded. REPORT OF STANDING COMMITTEES: STADIUM & RECREATION COMMITTEE - Mr. Moffitt reported that we have a block of 100 tickets along the 50 yard line at $25.00 per ticket for the Tulane game. He circulated s sign-up sheet for any Board member who was interested in purchasing them. The sign-up sheet will later be in Matt Massey's office. Mr. Moffitt said that the remaining tickets that are not purchased will be returned to Tulane. ARCHITECTURE & ENGINEERING COMMITTEE: Mr. Schrenk reported that the Conservatory Phase I is still trying to close out the project, however, a gas meter has to be installed first. He said that the meter was scheduled to be placed in Phase lB. Mr. Schrenk stated that the Conservatory Phase IB paving project was bid within budget, however, the state rejected the bids because I of a technical issue. He said that the project was re-bid and the low bidder contractor is B&K Construction for $116,000. Mr. Schrenk commented that the A&E Committee finalized the staff requirements needed for the maintenance department. He said that we have 27 people presently employed which should be increased to 53 employees to be acceptable. He commented that the second upgrade would enable the department to provide services at a level equal to better parks in the country of 77 employees. He stated that this would increase the budget from $650,000 to $1,500,000. Mr. Schrenk stated that Burk-Kleinpeter is the consultant chosen to provide design services for the parking proposed by the tennis courts. He said that they are in the process of submitting a proposal for the program phase. He remarked that several design options are being considered and will be reporting back to the Board. Mr. Schrenk commented that the A&E Committee recommended approval for a plan that the youth Leadership Council presented to plant the area by the front entrance of the Park on Wisner Boulevard. Mr. Schrenk stated that repairs at the tennis and golf clubhouse are still delayed because the insurance claim is unresolved. A report was filed. CELEBRATION IN THE OAKS - No Report. CONCESSIONS COMMITTEE - Mr. Becker reported that the committee met • Ilp7 -3- yesterday and focused on the Tulane game. He said that they discussed the food, how we are going to serv~ce the game, contracts with the outside vendors with the Legal Committee, and hoped to finalize the contracts and sign them in a week or two: DEVELOPMENT COMMITTEE - Mrs. ogden reported that the meeting was rescheduled for next month. She said that the two major items for f discussion will be the year-end appeal and developing an endowment campaign plan. Regarding the endowment campaign plan, Mr. Mathes stated that the committee is trying to get a group of people, in addition to any other contributions they are currently making to the Friends or Celebration, to pledge $1,000 a year for five years to the Park. Mr. Mathes made some contacts of which over twenty have confirmed. Mr. Mathes mentioned that Melissa Ogden is contacting some local foundations to give us matches. He said that the goal for the strategic plan is to build a $2,500,000 endowment. He commented that in order to achieve this goal, we need participation by many previous Board members and many contacts. NEW SOCCER FIELD DEDICATION - Mr. Becker announced that the Marsiglia family and staff attended the dedication of the new soccer field on Marconi Drive. FINANCE COMMITTEE - Mr. Summerour reported that the financials indicated that we have consistently been below budget in expenses for the year, but also we are below budget in revenue. He said that we have had a great year in terms of the bottom line, but that's primarily because we underrun the expense budget extensively. He stated that the Finance Committee and Executive I Committee discussed the new budget for 2002/2003 yesterday. He commented that compared to the budget for this year revenues are down about $300,000 and the expenses have been budgeted at this year's actual level with the exception of some additional people. He said that the bottom line on the first page is a small figure but positive. He mentioned that in the projected new budget there are some areas where we could come out substantially better. He explained that under Special Services, special events for NOMA is for catering for the two big events. He remarked that this is projected to generate $50,000 but he feels we could do better. MOTION - Mr. Summerour motioned for approval of the 2002/2003 budget, seconded by Mr. Hunter. Mr. Mathes explained that the new budget was extensively discussed by the Executive Committee and the Executive Committee recommends acceptance of the proposed 2002/2003 budget. Mr. Mathes asked for any questions regarding the new fiscal 2002/2003 budget? Mr. Becker stated that there is money in this budget for salary increases for employees. He said that we would not award these increases until we go through the first quarter of the year and determine how our revenues have done, especially if Celebration has a good year. He commented that after the first quarter if it looks like the revenues are on budget, then we will award 4% increase to our unclassified employees on that date and the classified I employees on their anniversary date as required in Civil Service. -4- Mr. Becker mentioned that credit for preparation of the budget goes to Minette Bruce who held meetings with all department heads and squeezed every dollar, and every possibility of potential of revenue. He mentioned that we had to scrub out the operating expense surplus we had this year to give us a positive budget. He said that Minette did a yeoman's job. Mr. Plough asked if we were a little ambitious.forecasting $200,000 more for Celebration In The Oaks? Mr. Becker replied that we have 1 a substantial increase in price, plus we added four new exhibits for the drive-thru and on the walk-thru, we have a major new ride. He said that we will create an artisan village inside. He feels that there is value for the cost, and hopefully we will have good weather for the 40 days and nights. Ms. Bruce commented that since we hired Rob DeViney to take care of operating Celebration, this will free up some time to allow Janet and Barbara to seek donations. Mr. Mathes stated that Janet and Barbara have been hitting the streets raising some money. Councilman Gusman questioned that in Celebration In The Oaks we are showing projected $426,000 for this year? Ms. Bruce stated that this was last year's numbers, our fiscal year ends September 30th. Mr. Harold stated that we forecasted $563,000. Ms. Bruce also explained that there is a $70,000 donation from the Fairgrounds which we are waiting for. Mr. Mathes stated that this is an annual donation. Mr. Harold questioned the Stadium concessions figure? Ms. Bruce explained that this is anticipated with the concessions from the Tulane game. Mr. Harold said that Boating & Fishing income is budgeted for I $5,642. Ms. Bruce replied that this is net. Mr. Harold asked how much did our insurance premiums go up since we brought back Boating & Fishing in the Park? Ms. Bruce answered that actually our premiums did not go up because of the boating accident. Mr. Becker stated that our insurance premium did go up from $300,000 to $391,000, but its not attributed to the accident in Boating & Fishing. Mr. Harold was concerned of a risk factor for the Park should there be another boating accident? Ms. Bruce said that boating is limited to weekends and limited to pedal boats. Mr. Mathes asked if there was any further questions or discussions on the 2002/2003 proposed budget, none were made. The 2002/2003 proposed budget was unanimously approved as submitted. GOLF COMMITTEE - Mr. Hunter reported that the Golf Evaluation Committee met yesterday to review the proposals from Kemper Sports and Billy Casper Golf to manage the golf facility for the next five years. He said that the committee reviewed the rating forms and the final decision was that Kemper Sports was selected. MOTION - Mr. Hunter motioned for approval to begin negotiations with Kemper Sports to manage the golf complex for the next five years, however, if this can not be accomplished, then we would begin negotiations with Billy Casper Golf. Mr. Becker reminded that the completed contract will have to be sUbmitted to Civil I Service commission for their approval before anyone can sign it, -5- and before we begin the process of transferring our employees over to Kemper. councilman Gusman asked if Kemper was in charge of not only running the golf shop, but in charge of maintaining the courses as well? Mr. Hunter answered that Kemper will completely run the entire golf complex, i.e., Pro Shop, food & beverage, driving range, all the I courses, and employees. After discussion, Mr. Turner seconded the motion and it was approved unanimously. HORTICULTURE AND GROUNDS COMMITTEE - Mrs. Duplantier reported that the volunteer program is really starting to take off. She said that volunteers from the Young Leadership Council will be planting in the front garden, called the Lelong Garden. She added that other volunteers will be clearing the Beauregard Circle vine. She commented that we have volunteers adopting areas allover the Park. HUMAN RESOURCES COMMITTEE - No Report. LEGAL COMMITTEE - Mr. Becker stated that the committee has been working on the contracts for concessions for the Tulane game and the golf facility. STABLES COMMITTEE - Mr. Plough reported that the committee met and spoke to Leslie Kramer extensively regarding the fund-raiser on October 19, 2002. He feels that she will have a good show. Mr. Plough stated that Leslie Kramer is interested in extending her lease to ten years at the end of her current lease of five years. I She is now in her third term of her five year lease. Mr. Plough commented that the Legal Committee felt that it would be better to extend the lease to December 31, 2012 which is ten years from the end of this year. Mr. Plough mentioned that Ms. Kramer has done a significant amount of improvements, but still some improvements need to be done. He hopes the fund-raiser will be successful. He commented that to put in a covered ring will bring more income for us, especially since Audubon is renovating and has closed for a year. He feels that Ms. Kramer will be getting more income and more patrons at her stables in City Park. Mr. Becker stated that Ms. Kramer is current in all of her rent, all payments to the Park, including the end of the year. He said that she has put a lot of her own money into the facility. He remarked that in her original PEPCO lease, it states that an extension of the lease can be done by mutual agreement by both parties, no option or limit to the extension. He said that the Legal Committee felt it would be in the best interest to extend the lease to December 31, 2012 which is ten years from now. MOTION - Mr. Plough motioned for approval to extend Leslie Kramer's lease for the stables to December 31, 2012. The motion was I seconded by Mr. Hunn. Mrs. Legrand asked if the money from the fund-raiser was coming to -6- the stables or to the Park? Mr. Plough replied that the money was going to the Park, a separate account has been opened and we will be monitoring it. He said that she feels it will cost her about $25,000 but hopefully will bring in about $75,000. He explained that we will get some of the revenue, but the rest goes into a 1 building and endowment account for future maintenance and improvements. Mrs. Duplantier mentioned that the brochure is very good and also very good for the Park but wondered about the mailing list. Mr. Plough said that they didn't want to conflict with the "Lark in the Park". Melissa Ogden has the mailing list for the stables benefit. Mr. Plough commented that Ms. Kramer felt that the Spring was a better time but decided for the Fall this year. Mr. Plough stated that it is anticipated to move the next event to the Spring of 2004, March or April, or even back to the Fall. He said that it all depends on other events happening throughout the country. The motion to extend the lease for the stables was approved unanimously. RESOLUTION - Mr. Mathes read a Resolution to authorize signatures of Robert Becker, Minette Bruce and Leslie Kramer for the Whitney National Bank account "Tails, but no Black Tie". The account is for Equest Farms fundraiser benefitting city Park. The account will require one signature for all checks less than $3,000 and two signatures for any distributions of $3,000 or greater. Mr. Mathes motioned for approval of the Resolution, seconded by Mr. Hunter and unanimously carried. Resolution attached. EVENT DISCUSSION - Mrs. Cabes felt that it is a problem when the Board as a whole has not approved the date of an event. She said I that the Board was aware of it, spoke about it, however, no one heard anything further and thought it was moved. She commented that here we are in the middle of "Lark in the Park" and "Celebration Patron Party" where we both go after huge donations, major fund-raisers, raising money for specific things, maintenance and operation money for the Park; then this comes up. She remarked that the general public is questioning who is doing this? Mrs. Cabes commented that Leslie is saying that she needs this event for buildings; "Lark" is saying that their event is to maintain the Park; and "Celebration" is saying their event is for operations. She feels that if we are going to do this for development, then it should be an umbrella and work more together. She said that Leslie has a good intent, but this will be very difficult for everyone because of all who have given already. Mr. Mathes commented that the point is that this was announced publicly, and the brochures went out before it ever came to this Board. He feels that anything of this sort should come to the Board first. Mrs. Cabes agreed. Mr. Plough felt that it may have been his fault by not mentioning it since it was discussed earlier. Mr. Mathes stated that the point has been made and this has happened with other fund-raising events. He said that this is why I we have hired a Development Director to coordinate this kind of development activity because we can't have all fund-raising events j 1{ -7- going after the same donors. Ms. McFarland indicated that comments to the media should be cleared through her office because there were some confusing comments given to the media on this event. Mr. Mathes stated that all media releases that are coming from a portion of this Park I should be cleared through Beth McFarland, where possible. Mr. Harold explained that because of some law suit which occurred before Equest Farms, the stables lease was set up specifically to make it really clear that the people operating the stables were not part of City Park. He said that they couldn't call it City Park Stables; they had to call it Equest Farms. He commented that from a legal perspective, it will be more of working together with them and trying to explain what we want. He said that we do not have the right to make demands on them. Mr. Mathes felt since they are having something for City Park, we do have the right. Mr. Becker accepted responsibility because Leslie Kramer did speak to him earlier after it was mentioned at the Board meeting in the spring and later gave him the date and time. He said that he specifically gave her approval for the event at that time. Mrs. Ogden understood Mrs. Cabes' concerns, however, she feels that in reality the concept was that there is a horse community to support this event. Mr. Plough attended a meeting with the borders and Leslie Kramer concerning the event and this was the perception. Mr. Mathes felt that the point has been made and we do need to coordinate these events. He added that if the Board is going to get out of the day-to-day running of the Park, we do need to I maintain some supervisory control and coordination over events such as this. SPECIAL EVENTS COMMITTEE - No Report. LONG RANGE PLANNING COMMITTEE - Mr. Dressel reported that the committee met in September to address the question posed at the end of the July Retreat: Where do we go from here? Mr. Dressel said that Bob Becker had revised the 3-year Strategic Business Plan. He mentioned that a major addition is to assign responsibility for each of the action steps under each heading for management and the Board to address. Mr. Dressel referred to the changes made: Revenue 1.1 The target funding for city Capital Budget has been changed from $1 million to $1-1/2 million. 1.2 There is an additional bullet point added: • Activities associated with NOMA's exhibits 1.5 The endowment target figure has been moved dramatically I from $450,000 to $2,500,000. 1.8 An addition in the revision which was not in the first -8- version: Institute Annual Fund and Major Gifts Campaign Expenses/Operations Same as previous version. Organizational Structure 3.6 Revised modestly in seeking the enabling legislation, if I necessary. Visitor Experience Same as the first version constituency Development - 5.5 An addition to the first version: Explore new demographic opportunities, L e. seniors, Hispanic, etc. Mr. Dressel stated that after discussion with the committee, it was decided that crafting a strategy for public support of the Park is clearly the most immediate priority task. He said that Bob Becker is starting to cultivate opinion makers, officials, representatives and senators who have special relationship to this Park, Le. Representative Bruneau, Senator Irons and Mayor Nagin. He mentioned that Bob Becker will be working with legislators and city council along with the Board leadership in trying to make our case. Mr. Becker announced that Mayor Nagin is scheduled to come to city Park on Monday, October 14 to receive our presentation. He hopes that Mayor Nagin is able to keep this appointment. Mr. Becker already started calling various people and made I presentations to Representative Bruneau, Senator Irons, Director of Administration Mark Drennen in Baton Rouge. He feels that one of the most important things since the Retreat is that we have asked Foley Judell, city Bond Attorney, to look at our enabling legislation and advise us if we could receive a tax or not of some type. He said that they responded with a preliminary letter advising us that we do not appear to have authority to receive a tax as we are now constituted. He asked them to develop some alternatives. He said that they developed a series of alternatives which we will be reviewing. He hopes to try to get some kind of consensus for the Spring legislative session to give us authority to receive some type of fashion of tax. Mr. Dressel commented that April 2003 is our ambitious goal to have something to propose at the state level for the legislative session. Mr. Dressel stated that there has been considerable discussion about the implications of the plan for Board structure and operations. He said that we will have to examine whether our current committee structure adequately fits with our strategic objectives. He commented that this is a three-year horizon and we need to stage attention to the Board. He said that we will need to work closely with the Nominating committee to profile expertly the I types of people needed. -9- 17S Mr. Mathes remarked that this is the time to start implementing some thought about proposed people because we have five openings for next year. Mr. Dressel stated that the committee discussed the newly elevatored endowment target about how that should work structurally in the establishment of a foundation and our relationship right now I with the Greater New Orleans Foundation where some funds are assigned. Mr. Mathes mentioned that this is a separate issue but will have a life of its own. MOTION Mr. Dressel motioned that the Long Range Planning Committee recommends for Board's approval to accept the Strategic Plan. Mr. Turner seconded the motion. Mr. Mathes introduced Allen Eskew, who was familiar with everyone as the main speaker and leader of the July Retreat for the Board. Mr. Eskew was here to answer any questions about the strategic Plan. Mr. Eskew commented that he thought the staff did a great job of preparing and the Retreat was the way to focus. He felt that everyone watched the momentum build at the end of the day with a strong endorsement that there was a future and all we need is to articulate some steps to get there. He concluded that it was a very rewarding sign because Mr. Becker and staff did a great job. Mr. Mathes agreed, but hopes everyone realizes the work that has to be done to accomplish this, both financially and with other volunteer activities by this Board. He said that everyone agreed that this is what we want to do, now it is time to do it. Mr. Eskew mentioned that after the Retreat day and report was I finished, he commented that city Park is such an extraordinary resource and the amount of money to make this a Park of national distinction is relatively small. He said that it is a large amount because we don't have a lot of resources to go after, but we are sitting here on an extraordinary resource which is a great treasure for this region. The motion to accept the Strategic Plan was unanimously approved. A report was filed. TENNIS COMMITTEE - Mr. Turner reported that the August financials showed a loss of $1,262 but $5,155 less than projected loss. He said that year-to-date revenue is $17,151 or $1,1776 above budget. He stated that Pro Shop net profit $2,059 or $683 above budget and year-to-date revenue was $8,097 or $3,400 below budget. He commented the Pro Shop needs some serious work. Mr. Turner stated that Chris Barbe, new Tennis Director who started on September 1st, was introduced to the committee. He said that the tennis courts are in terrific shape because Chris has made a real dent in the necessary maintenance of the tennis courts. Mr. Turner mentioned that the work on the tennis courts is almost I complete from the funds provided by the Friends of City Park, City Park Tennis Club and the Orleans Women's Tennis Club. He said when the weather gets cooler, the senior volunteers will be able to -]0- finish the work. Mr. Turner stated that the sprinkler work on the new rubico is not at the level anticipated by the contractor when they installed the system. He said that we need eight additional heads to correct the 1 problem. He commented that in their original agreement, we would buy the heads and they would install them. He feels that this will take care of the problem. Mr. Bassich mentioned that Chris Barbe has taken out four tennis courts 11 thru 15 along victory Avenue to be made into a parking lot in the next two weeks. He said that this will help the Pavilion of the Two Sisters. A report was filed. FRIENDS OF CITY PARK - Mr. Mathes hoped that the Board supports the Friends by attending the Lark in the Park on Friday, October 4. He commented that this will be a great event and the Friends have been very generous in giving back to the Park. Mrs. Cabes thanked everyone who was responsible in getting a donation or sponsor for Lark in the Park. She said that Hibernia National Bank is the major sponsor at $15,000 for the Lark. Schlumberger Oil services sponsored the Lark Patron Party for $10,000. She stated that another donor was Exxon for $6,000 but this was divided between the trees and the Lark. She commented that it would be wonderful to have several $5,000 donors, however, this is very hard to do especially with the economy crisis this I year locally and nationally. She remarked that we are ahead of last year at this time. which is great because last year was ahead of previous years. Mrs. Cabes mentioned that the real "Barney" is coming to city Park. She said that the Friends are having this event in conjunction with City Park, WLAE and LPD (station in Baton Rouge), She commented that 300 stations applied to get this event and City Park was one of the five sites elected in the entire country. Mrs. Cabes stated that a "Meet and Greet" breakfast will be held in Storyland for "Barney" from 8:30 a.m. to 10:00 a.m. for 100 guests. After breakfast, "Barney" and guests will parade with st. Augustine Marching Band to Tad Gormley Stadium. Tad Gormley Stadium gates will open at 9:00 a.m. and "Barney" will perform for twenty minutes beginning at 11:00 a.m. Mrs. Cabes mentioned that the money generated from concessions will go to the Park. There being no further business, the meeting was adjourned by the President at 5:10 p.m. Executive Secretary Edward C. Mathes I President /75 J RESOLUTION BE IT RESOLVED, that the Board of Commissioners of the New Orleans City Park Improvement Association (the "Association"), does hereby authorize signatures of Robert Becker, Minette Bruce and Leslie Kramer for Whitney National Bank account "Tails, but no Black Tie". The account is for Equest Farms fundraiser benefitting city Park. The account will require one signature for all checks less than $3,000 and two signatures for any distributions of $3,000 or greater. The above resolution was approved and adopted by , a majority of the members at the Board of Commissioners meeting on Tuesday, September 24, 2002. President New Orleans city Park Improvement Association I 17to NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION f 2002-2003 OPERATING BUDGET BY DEPARTMENT PROPOSED ACTUAL Budget 2002-2003 2001-2002 2001-2002 2001-2002 11 MONTHS PROJECTED GOLF COURSE 192,716 175,716 111,583 I GOLF CARTS 536,002 576,002 639,865 DRIVING RANGE 368,563 442,276 505,773 GOLF CLUBHOUSE 52,699 63,669 70,329 Golf Sub-Total 1,214,018 1,149,_ 1,257,663 1,327,550 CAROUSELCONCESmONS 51,723 59,267 73,588 45,809 TIM KEN CENTIER 48,136 35,760 46,487 54,025 STADIUM CONCEsmONS 96,484 5,096 (2,351) 39,476 Concessions Sub-Toral 196,344 100,123 117,724 139,310 CATIERING 584,935 544,620 594,620 527,145 SPECIAL SERVICES (268,717) (224,265) (238,723) (259,449) SPECIAL EVENT-NOMA SO,OOO VENDING 5,505 6,521 6,857 Special Services Sub-Toral 366,218 325,860 362,418 274,553 AMUSEMENTS 323,730 343,404 360,403 384,994 ARTS CAMP STORYLAND 34,605 35,534 36,723 33.149 BOATINGIFISHING 5,642 (14,741) (24,741) 51,287 Amuse/Storyland Sub-Total 363,977 364,197 372,385 469,430 GARDEN (1,698) 23,532 23,532 65,827 GARDEN GIFTSHOP 5,350 GARDEN CAMP 1,552 I Garden Sub-Total ($1,698) $23,532 $23,532 $78,129 SPORTS CAMP 27,500 18,511 18,510 33,000 CITY PARK SOFTBALUSOCCER 56,114 14,976 24,628 49,148 CITY PARK SOFTBALL CONC. 49,064 44,389 49,036 43,600 Softball Sub-Toral 133,278 77,876 92,173 125,148 TENNIS 22,725 17,151 17,151 14,562 TENNIS PRO SHOP 8,540 8,097 7,248 12,697 Tennis Sub-Toral $31,265 $25,248 $24,397 $21,259 CONCERTS 49,050 43,164 43,164 94,500 CITO 563,612 368,735 426,230 328,004 Special Events Sub-Toral 612,662 411,899 469,394 422,504 ADMINISTRATION (345,875) (660,215) (724,303) (799,088) FISCAUPURCHASING (547,346) PEPCO (4,000) (23,572) (33,108) (20,000) ADVERTISING (218,157) (151,148) (179,781) (231,315) DEVELOPMENT (105,798) (14,564) (15,530) (51,382) HUMAN RESOURCES (148,020) (93,704) (102,221) (120,032) MAINTIENANCE (1,165,381) (960,758) (1,052,482) (1,275,107) MISCELLANEOUS 264,389 500,890 520,890 281,807 POLiCE (313,920) (265,613) (290,965) (351,802) SAFETY (87,746) (57,363) (63,304) (67,167) I STADIUM (219,210) (93,725) (119,850) (130,997) TOTAL (Contingency) 25,000 wlo Extraordinary Items , 1/7 .'f NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION 9/24/02 11 :27 • 2002-2003 OPERATING BUDGET BY DEPARTMENT REVENUE COMPARISON PROPOSED ACTUAL Budget 2002-2003 2001-2002 2001-2002 2001-2002 10 MONTHS Annualized IGOLF COURSE 1,629,953 1,958,915 2,038,143 GOLF CARTS 770,102 940,445 1,002,759 DRIVING RANGE 505,019 650,064 787,272 GOLF CLUBHOUSE 307,611 397,179 478,000 Golf Sub-Total 3,728,174 3,212,685 3,946,603 4,306,174 CAROUSEL CONCESSIONS 205,950 183,149 219,779 203,700 TIMKEN CENTER 481,300 336,483 403,780 499,900 STADIUM CONCESSIONS 303,000 100,511 120,613 169,600 Concessions Sub-Total 990,250 620,143 744,172 873,200 CATERING 2,031,936 1,689,445 2,027,334 1,904,794 SPECIAL SERVICES 119,500 82,310 98,772 117,600 VENDING 5,976 7,171 7,000 Special Services Sub-Total 2,151,436 1,777,731 2,133,277 2,029,394 AMUSEMENTS 1,029,500 1,007,912 1,099,540 1,099,000 ARTS CAMP STORYLAND 112,925 102,819 121,452 105,300 BOATING & FISHING 19,400 20,570 24,684 106,770 ....., .... 1,161,825 1,131,301 1,245,676 1,311,070 ,-"""'ARDEN 610,275 448,370 538,044 590,080 ARDEN GIFTSHOP 48,211 57,853 59,150 ARDEN CAMP 7,100 7,100 11,250 Garden Sub-Total $610,275 $503,681 $602,997 $660,480 SPORTS CAMP 59,100 43,263 43,263 68,000 CITY PARK SOFTBALL 230,000 153,967 184,760 212,000 CITY PARK SOFTBALL CONC. 150,000 119,359 142,506 140,000 Softball Sub-Total 439,100 316,589 370,529 420,000 TENNIS 226,094 166,848 200,218 211,455 TENNIS PRO SHOP 21,950 17,742 21,290 27,097 Tennis Sub-Total $248,044 $184,590 $221,508 $238,552 CONCERTS 89,250 73,451 73,451 118,500 CITO 1,164,000 1,116,513 1,251,513 973,300 Special Events Sub-Total 1,253,250 1,189,964 1,324,964 1,091,800 ADMINISTRATION PEPCO ADVERTISING DEVELOPMENT SUPPORT 40,000 28,018 33,622 HUMAN RESOURCES MISCELLANEOUS 268,300 177,913 273,035 317,142 POLICE 10,000 5,479 6,575 10,000 ""''''''"C,SAFETY STADIUM 224,000 195,713 210,713 198,200 TOTALS $11,124,654 $9,343,807 $11,113,671 $11,456,012 Page 3 178 I Palm Drly. october 16, 2002 70124-4608 MEETING NOTICE AND AGENDA FOR TUESDAY, OCTOBER 22, 2002 MEETING OF THE BOARD OF COMMISSIONERS OF CITY PARK 504.482.4888 FAX 1104 483.9412 TIME: 4:00 p.m. I PLACE: Administration Building, 1 Palm Drive www.neworIeans.com/cltypark I I 1. Roll Call. 2. Introduction of Guests. 3. Approval of September 24, 2002 Minutes. I 4. Management Report. 5. Communications. 6. Report of Officers. 7. Report of Committees. 8. Report of Museum Representative. 9. Report of Friends of City Park. 10. Unfinished Business. 11. New Business. 12. Adjournment. I An iqual Opportunity Employer rJq MANAGEMENT REPORT October, 2002 I I. Strategic Planning One of our strategic plarming goals was to work more closely with elected officials on our plan. To this end, the Executive Cormnittee and selected staff had a meeting with Mayor Nagin and his Executive Assistant for Economic Development, Beth James, on Oct. 14,2002. Staffmade a presentation to the Mayor to bring him up to date on all of our issues. The Mayor indicated he would consider all that he had heard and that he wanted to support our efforts. He promised further discussions with him and his staff and challenged us to think large and long term. II. Management Activities A. The end of September and the beginning of October were difficult with Tropical Storm Isidore and Hurricane Lili. The park sustained more than 36 inches of rain over a week's period, lost over 10 significant trees, and had a large amount of debris in the park. Work is proceeding slowly on clean up due to the wetness of the ground, the need to prepare for a variety of events this month, and financial constraints. Our preliminary estimate is that we lost approximately $150,000 in revenue due to the Park being totally closed for four days and the other revenue generating fucilities such , as golf, being totally or partially closed additional days. We are preparing a claim to FEMA for storm related damage and will attempt to make a claim for lost revenue. B. Lark in the Park was held on October 4th and despite the difficult weather conditions from the previous week, was carried out flawlessly. Thanks to the Friends and many of our staff who worked so hard to put on the event. C. Shakespeare in the Park was held in Popp's Fountain over three weekends, again disrupted by the storms. We are waiting a final report on attendance and revenues. D. Preparation is now intensive for both the Tulane Homecoming Game and the Voodoo Music Fest. A traffic meeting was held with representatives of the neighborhoods regarding Tulane preparations and another meeting will be scheduled regarding Voodoo plans. E. A number of meetings have been held with NOMA regarding planning for their two major exhibits and the physical improvements necessary to undertake them. Final budgets are being prepared and we hope work will begin on the various projects by the end of November. F. Work on the Kemper contract continues as does plarming for the transition of our employees. We expect to brief all of the golf employees in the beginning of November and seek Civil Service Cormnission approval at I their December meeting. {BO G. Tbe fund raising event at the stables had to be canceled due to the adverse weather conditions and the resultant damage at the stables. A new date should be selected for the spring. H. We have begun implementing some of the recommendations in the I technology plan prepared by CommTech. Various staff members are being connected to the new high-speed DSL line and some basic equipment has been ordered. Work continues on revising our web site. r. Preliminary financial results are now in for September and for 2001-2002. Despite a difficuh September with much rain culminating in Tropical Storm Isidore, we managed to end the year with a small surplus of approximately $70,000 against the budgeted surplus (before Extraordinary Revenue) of $100,000. This marks the first time in four years we have ended the year on a positive note. In addition we increased our reserves in the LAMP fund from $235,000 to $500,000. While we lost some ground in reducing our payables as a result of a difficult fourth quarter, on the whole we have reduced what we owed at the start of the year. The CFO preliminarily estimates that we have reduced our payables by about $250,000, eliminated the Irby liability ($120,000) and ended the year with a cash position improved by about $300,000. Added to this, we were able to make a gain sharing payment to our much deserving employees. Thus financially we had a successful year. III. Fund Raising , A. Discussed our endowment position with the Greater New Orleans Foundation in preparation for kicking offan endowment campaign. B. Made a variety of fund raising initiatives toward the "Train Garden" exhibit. C. The City Planning Commission had recommended $50,000 towards our technology plan in the 2003 Capital Budget. Working with the Administration to confirm this recommendation to the Council. D. Began preparation of our next year's submission for the State's Capital Budget and Program. E. Beginning preparations with the Development Committee for an end of the year Annual Fund appeal. Respectfully submitted, /2 ,I -I: /J /J '-.->2 t 't0vf(~· !l0.u-r-,,--- Robert W. Becker Chief Executive Officer City Park Improvement Association I IBI • Palm Drly.. October 16, 2002 MI'W O.-..ans, LA Board of Commissioners 70124 4608 New Orleans City Park Improvement Association New Orleans, Louisiana 70124 Executive Director's Report Dear Commissioners: FAX 504 483.9412 You all received a notice of a meeting to be held www.neworMans.comlcttypark in the Peristyle from 3:30 p.m. 4:30 p.m. for children and grandchildren to receive their input concerning a new $100,000 playground to be built between the Peristyle and Bandstand. Also in this notice was an invitation for community members and parents to attend a meeting in the Parkview Terrace Room from 1:00 p.m. - 3:00 p.m. to meet with our partners in this endeavor; America Academy of Orthopedic Surgeons; United Cerebral Palsy of Greater , New Orleans and Kaboom!, a national non-profit organization to build safe, wheelchair accessible playgrounds around the country. We have been working on this project for over a year with Dr. James Bennett here in New Orleans. We hope we will have a good turnout. We have been working with Sheriff Foti's people on removing the old scoreboard. The new board is scheduled to arrive on Monday evening the 21st. The old board was removed in pieces and is now being cut up for removal. The two pylons and cross pieces have to be sanded, scraped, and painted by Monday. I will make a supplemental verbal report should any additional information present itself prior to the next meeting of the Board of Commissioners. Respectfully submitted, ~Bassich Executive Director I BLB/dz An Equal OpportunItY Employer I~/) 10122102 ..14:30 New Orleans City Park Improvement Association Page 1 -Balance Sheet - For the Period 10/1/01 thru 9/30/02 September September L Y September September L Y Current Assets Current Liabilities Cash 534,336 264,471 Accounts Payable 342,058 616,667 Restricted Cash Sales Taxes Payable 34,706 54,975 Accounts Receivable 104,651 282,398 Payroll Withholdings Payable 29,417 17,828 Allowance for Doubtful Accounts (5,271 ) (50,000) Accrued Liabilities 736,200 505,608 Due from PEPCO 7,981 Restricted Liabilities 78,624 22,037 Investments 274,731 84,756 Deferred Revenue 379,073 602,939 Restricted Investments 98,927 53,914 Prepaid Expenses 15,520 214,768 Total Current Liabilities 1,600,077 1,820,054 Deposits 32,006 31,741 Inventory 148,138 170,872 Long-Term Liabilities Total Current Assets 1,203,037 1,060,900 Notes Payable Leases Payable 193,108 345,926 Long Term Payables 1,230,600 1,447,763 Total Long-Term Liabilities 1,423,708 1,793,690 Long Term Assets Long Term Restricted Investments 602,326 280,048 Capital Buildings + Equipment 18,479,470 18,419,233 Accumulated Depreciation (7,623,775) (7,092,670) Retained Earnings - Oct 1 2,123,380 2,659,584 Construction in Progress 725,770 470,238 Contributed Capital 7,723,887 7,368,875 Total Long Term Assets 12,183,791 12,076,849 Total Capital 9,847,267 10,028,460 Net Income Y.T.D. 515,775 (504,454) Total Assets 13,386,829 13,137,749 Total Liabilities + Capital 13,386,829 13,137,749 _1012210214:30 New Association 183 For the Period 10/1101 thru 9130102 - September Budget Variance Year to Date Budget YTD Variance Total Budget Self Generated Revenue 619,140 1,008,173 (389,033) 10,698,476 11,456,012 (757,536) 11,456,012 Oi I + Gas Royalties Gross Revenue 619,140 1,008,173 (389,033) 10,698,476 11,456,012 (757,536) 11,456,012 Cost of Goods Sold 66,491 124,203 (57,712) 1,118,612 1,273,567 (154,955) 1,273,567 Gross Profit 552,649 883,970 (331,321 ) 9,579,865 10,182,445 (602,580) 10,182,445 Expenses Payroll 353,123 423,404 (70,281 ) 4,671,095 5,159,756 (488,661) 5,159,756 Contract Labor 62,952 64,430 (1,478) 942,910 901,332 41,578 901,332 Payroll Benefits 44,680 50,738 (6,058) 572,809 604,425 (31,616) 604,425 Contract SeNiees 15,669 19,046 (3,377) 199,562 236,377 (36,815) 236,377 Repairs + Maintenance 10,617 30,554 (19,937) 322,227 411,643 (89,616) 411,643 Utilities 36,592 40,950 (4,358) 400,389 502,500 (102,111) 502,500 Telephone 5,363 5,611 (248) 62,491 67,231 (4,740) 67,231 Communications 2,239 3,096 (857) 23,772 40,746 (16,974) 40,746 Supplies 10,422 33,212 (22,790) 312,319 401,633 (89,314) 401,633 Fuel 4,296 3,868 428 40,131 47,248 (7,117) 47,248 Bad Debt Expense 4,000 4,000 28,609 28,609 Administrative 26,644 24,165 2,479 289,870 293,140 (3,270) 293,140 Travel + Entertainment 86 2,362 (2,276) 5,216 26,700 (21,464) 26,700 Insurance 32,593 25,554 7,039 330,859 306,687 24,172 306,687 Advertising 3,637 12,122 (8,485) 78,754 141,042 (62,288) 141,D42 Interest 1,077 2,032 (955) 20,363 24,364 (4,021) 24,364 Uniforms 1,117 (1,117) 6,445 23,495 (17,050) 23,495 Other 1,752 25,807 (24,055) 31,485 40,792 (9,307) 40,792 elTO - Miscellaneous 2,000 (2,000) 264,374 77,990 206,364 77,990 Rentals 22,144 18,887 3,257 247,876 239,578 8,298 239,578 Special Events 5,100 800 4,300 32,237 13,050 19,187 13,050 Operating Expenses 642,986 789,755 (146,769) 8,903,794 9,559,949 (656,155) 9,559,949 Net Profit before Depreciation (90,337) 94,215 (164,552) 676,070 622,496 53,574 622,496 Depreciation 46,831 45,075 1,756 531,105 522,496 8,609 522,496 Net Profit before Extraordinary Income (137,168) 49,140 (186,308) 144,965 100,000 44,965 100,000 Extraordinary Income 370,810 370,810 Net Profit (137,168) 49,140 (186,308) 515,775 100,000 415,775 100,000 164 10/21/029:17 New Orleans City Park Improvement Association Page 3 Net Profit by Department For the Period 10/1101 • 9130/02 September Budget Variance Year to Date Budget YTD Variance (41,572) (36,035) (5,537) 151,144 111,583 39,561 olf Carts 26,470 45,028 (18,558) 562,472 639,865 (77,393) t·Driving Range 21,278 36,905 (15,627) 389,842 505,773 (115,931) Golf Restaurant 2,435 6,989 (4,554) 55,134 70,329 (15,195) Golf, Carts, Range, Rest 8,612 52,887 (44,275) 1,158,592 1,327,550 (168,958) Parkview Cafe + Gift Shop 501 5,853 (5,352) 36,261 54,025 (17,764) Carousel Concessions 80 2,937 (2,857) 59,347 45,809 13,538 Stadium Concessions 4,547 16,256 (11,709) 9,644 39,476 (29,832) Concessions 5,128 25,046 (19,918) 105,252 139,310 (34,058) Catering 17,256 51,426 (34,170) 561,876 527,145 34,731 Vending 2,085 564 1,521 7,590 6,857 733 Special Services Mgt (23,976) (18,366) (5,610) (248,241 ) (259,449) 11,208 Special Services (4,635) 33,624 (38,259) 321,226 274,553 46,673 Rides 5,764 26,628 (20,864) 349,167 384,994 (35,827) Storyland 3,331 1,994 1,337 39,054 33,149 5,905 Arts Camp 1,884 1,884 1,695 1,695 Boating & Fishing (2,794) 3,648 (6,442) (17,535) 51,287 (68,822) 8,185 32,270 (24,085) 372,381 469,430 (97,049) J'H .... .,~' nlS 277 (1,413) 1,690 17,428 14,562 2,866 nis Pro Shop (458) 1,200 (1,658) 7,639 12,697 (5,058) Tennis + Pro Shop (181 ) (213) 32 25,067 27,259 (2,192) Quadraplex 2,861 4,094 (1,233) 17,837 49,148 (31,311) Quadraplex Concessions 1,331 3,290 (1,959) 45,720 43,600 2,120 Sports Camp 18,511 33,000 (14,489) Quad + Concessions 4,192 7,384 (3,192) 82,068 125,748 (43,680) Botanical Gardens (23,478) (385) (23,093) 54 78,729 (78,675) Celebration in the Oaks 44,220 118,952 (74,732) 412,956 328,004 84,952 Concerts 43,164 94,500 (51,336) CITO + Concerts 44,220 118,952 (74,732) 456,120 422,504 33,616 Stadia (16,706) 1,140 (17,846) (110,432) (130,997) 20,565 Miscellaneous 25,850 20,560 5,290 526,740 287,807 238,933 Miscellaneous· PEPCO (1,500) (1,666) 166 (25,072) (20,000) (5,072) Development (3,794) (4,291 ) 497 (18,358) (51,382) 33,024 Administration (62,095) (66,529) 4,434 (722,310) (799,088) 76,778 Park Maintenance (73,282) (108,005) 34,723 (1,034,040) (1,275,107) 241,067 (24,462) (26,765) 2,303 (290,075) (351,802) 61,727 ertising (10,306) (20,239) 9,933 (167,454) (237,315) 69,861 ,~""m~n Resources (8,472) (9,964) 1,492 (102,176) (120,032) 17,856 (4,445) (4,666) 221 (61,809) (67,167) 5,358 (137,168) 49,140 (186,308) 515,775 100,000 415,775 185 NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION PARK STATISTICS - SEPTEMBER 30,2002 CURRENT PRIORYR CURRENT PRIORYR I MONTH MONTH YTD YTD DAILY GREEN FEES North 1,067 1,921 21,279 21,229 South 808 1,227 15,258 15,700 East 1,086 1,447 19,149 21,961 West 1,319 1,581 23,481 19,267 PM - All Course 2,122 2,750 43,346 40,692 Non-Resident 232 194 7,125 4,340 TOTAL 6,634 9,120 129,638 123,189 GOLF TICKETS Monthly 137 131 1,623 2,323 Semi-Annual Annual 156 129 GOLF CART RENTAL 18 Hole 2,518 2,698 40,813 39,507 9 Hole 273 418 5,696 4,992 DRIVING RANGE BUCKETS Large 4,345 6,855 71,020 80,632 Small 925 1,434 17,347 18,897 Junior 568 681 8,052 7,944 I 5,838 8,970 96,419 107,473 DRIVING RANGE Coupon Books 10 25 263 453 TENNIS COURTS Rental Hours 936 1,173 10,442 13,375 QUADRAPLEX Batting Cages 346 680 11,659 19,714 PEDAL BOATS 1/2 Hour 239 1 Hour 2,418 FISHING TICKETS Daily Adult 22 67 362 402 Daily Youth 11 19 163 227 Annual Pass 4 48 FISHING RODEO 346 GARDEN Admissions 201 397 5,647 6,694 Pavilion 4 11 122 139 Garden Study 17 13 165 193 Tours 2 30 54 Lath House 25 16 I Parterre 11 19 Camellia 2 21 33 I CURRENT PRIOR YR CURRENT PRIORYR MONTH MONTH YTD YTD RAINFALL Inches 31.06 " 11.24 " 68 83 TOUR Buses 236 274 2,900 3,383 Vans 269 168 2,611 1,463 STORYLAND ADMISSIONS 1,444 2,281 34,261 29,579 AMUSEMENT ADMISSIONS 7,386 11,322 180,751 159,681 BIRTHDAY PARTIES Storyland 34 43 321 337 Carousel 73 73 699 829 AMUSEMENT RIDES Antique Cars 3,796 4,993 53,470 69,034 Bumper Cars 4,277 5,000 70,523 78,115 Carousel 6,347 1,581 109,039 105,216 Ferris Wheel 758 1,874 26,579 22,107 I Mini Ferris 52 1,358 9,182 14,848 Roller Coaster 14,386 12,115 176,624 162,367 Tilt-A-Whirl 5,548 5,939 100,182 110,702 Train 6,419 8,848 162,172 121,882 Umbrella Cars 2,529 4,134 32,817 39,979 Slide 5,342 4,619 61,853 78,682 Helicopters 3,447 3,699 45,946 52,683 Tomado 2,902 5,206 62,440 60,104 Castle 3,699 2,949 51,519 42,757 TOTAL 59,502 62,315 962,346 958,476 CELEBRATION IN THE OAKS Walk Thru 96,925 62,517 Drive Thru 38,031 36,257 TOTAL 134,956 98,774 I I fj 7 MINUTES OF THE BOARD OF COMMISSIONERS OF THE NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION. The regular meeting of the Board of Commissioners was called to order on Tuesday, October 22, 2002 at 4:08 p.m. by the President I Elect noting a quorum was present. PRESENT: Patrick Butler, President Elect; Commissioners Brown, Cabes, Dressel, Galloway, Gaubert, Gusman, Harold, Hines, Hunn, Hunter, Legrand, LoRUSSO, Lupin, Morgan, Nesser, O'Connor, Perry, Schrenk, Summerour, Trimble, Tregre and Turner. EXCUSED: President Mathes; commissioners Duplantier, Mestayer, Moffitt, Patron, Plough, Rogers, Sorapuru and Williams. ABSENT: Commissioners Batt, Garvey and Rees. STAFF: Bob Becker, Chief Executive Officer; Beau Bassich, Executive Director; Minette, Chief Financial Officer; Beth McFarland, Public Relations Director; Melissa Ogden, Development Director; and Dottie Ziegler, Executive Secretary/Recording Secretary. GUEST: Karen Danna, Co-Chairman for Lark in the Park. In the absence of President Mathes who was out of town, President Elect Butler presided the meeting. President Elect Butler introduced new Board member Bill Galloway, who is the New Orleans Chamber of Commerce appointee. Mr. Galloway I is employed by the Hibernia National Bank. Everyone applauded. Mr. Butler stated that it has been a very eventful month since the last Board meeting with Tropical Storm Isidore and Hurricane Lili. He stated that the "Lark in the Park" was tremendous, a great success and a great party, especially after the two storms. He credited the staff and volunteers who cleaned the Park to get everything ready for the Lark. RESOLUTION - Mr. Butler read and presented a Resolution for Karen Danna and Lisa Frischhertz, Co-Chairmen for Lark in the Park. The 2002 Lark funds will be used for the sorely needed replacement of our aging tractors and maintenance equipment. Ms. Karen Danna stated that Ms. Frischhertz was unavailable for this meeting but thanked the Board for both of them. They were given an acclamation. Resolutions attached. RESIGNATION - Mr. Butler announced that Mr. Jude Sorapuru has submi tted a letter requesting that his name not be placed in nomination for a second term. NOMINATING - Mr. Butler stated that instead of five at-large seats, there will be six at-large seats for this coming term. He said that a Nominating Committee meeting will be held on Tuesday, I October 29 at 8:00 a.m. in the Board room. He encouraged all Commissioners to submit their recommendations. He mentioned that the Board is looking for Commissioners who can help us raise money; -2- in addition to the Board's usual work. Mr. Becker suggested names for consideration be sent to the Park or to Mr. Bob Brown. He said that Melissa Ogden has developed a form which outlines their I qualifications and is available for everyone. Mr. Brown stated . that his FAX number is 280-3100. MINUTES - Mr. Butler asked for any corrections to the September minutes; none were made. Mr. Harold moved to accept the minutes, seconded by Mr. Brown and unanimously approved. MAYOR NAGIN MEETING - Mr. Butler stated that we were graced with Mayor Ray Nagin's presence for a very good two hour meeting. He said that Mayor Nagin brought Ms. Beth James, Assistant to the Mayor for Economic Development and the meeting was very well received. He commented that Bob Becker, with the staff, presented a power point presentation to the Mayor. He said that the Mayor was impressed and at the end of the meeting had a better understanding of who and what we are. He stated that the Mayor supports everything that we are trying to do in terms of the Strategic Plan. He commented that the Mayor suggested for us to move on a parallel schedule regarding the Master Plan. He said that the Mayor stated that he is going to make city Park something important in his administration. Mr. Butler feels that this was a meeting that educated the Mayor and he will look to determine in what areas he can help us. MANAGEMENT REPORT - Mr. Becker commented that the meeting with Mayor Nagin was a threshold visit because he didn't know anything I about the Park. He feels that the most important thing is that the Mayor knows about the Park and indicated he wants to make a mark in his administration in this Park. He said that the Mayor thinks that we need to do some things in the Park first before seeking public support from a tax point of view. Mr. Becker stated that the Mayor said that he would help us raise money to deal with the maintenance and shortages of funding. He commented that the Mayor wanted us to match the money that he would try to help us raise. The Mayor also suggested for us to be more aggressive at the state level in seeking help from the state. Mr. Becker stated that the Mayor mentioned that he would work with us with a number of private donors which he has contact with. Mr. Becker feels that it was a terrific visit. Mr. Butler commented that a reporter found out about the Mayor's visit to City Park. He said that the reporter came and interviewed the Mayor and Bob Becker immediately after the meeting. He mentioned that it was televised on Channel 4. Mr. Becker stated that the end of September and beginning of October were really challenges because of Tropical Storm Isidore and Hurricane Lili. He commented that a lot of credit goes to our staff who put in a horrendous number of hours trying to help the Park to recover. He encouraged the Commissioners to thank each one I of them. He commented that we received over three feet of water between the two storms. He stated that all of our maintenance staff worked incredible hard to get the water off the golf courses, off the Quadraplex and off areas where it was not draining. He said that all employees throughout the Park worked hard to get the -3- "Lark" ready, even with the rain during the day. Mr. Becker stated that we will submit a claim to FEMA for not only the actual damages we suffered, i.e., numerous trees down, overtime for our staff to get the Park in order, Celebration exhibits I damaged, but also for the lost revenue of $150,000 during the ten day period of time. He said that we are getting our records and photos together to submit the claim to FEMA. Mr. Becker mentioned that in spite of the horrendous September from the budget point of view, we had a really financially successful year. He said that credit is due to the staff and department heads who worked so hard to keep their operating expenses in line. He explained that in the financial statements, we did not make our revenue projections and goals, but we kept our operating expenses in line. He gave credit to Minette Bruce and the staff who worked so diligently. Mr. Becker reminded that the Tulane Homecoming game is this Saturday, October 26 which the employees are also working very hard to prepare for. He said that the new scoreboard is here and will be installed tomorrow. He stated that Mr. Bassich devoted a lot of time organizing the crane, painting of the columns and taking down the old scoreboard. He said that this was a very difficult task which was done very well. Mr. Becker mentioned that Voodoo Fest is November 2nd and all employees are working hard on that too. He said that the temporary chain link fence is going up along Marconi Drive and Harrison I Avenue for the Voodoo Fest grounds. Mr. Becker stated that the committee is working on the contract with KemperSports Management to manage the Golf Course Complex and to prepare for the transition of our golf course employees to Kemper. He said that three major days are set up in November to bring appropriate Kemper Resource people to New Orleans to work with our employees. He hopes that the final contract will be presented to the Civil Service Commission in December for approval. Mr. Bassich reported that Sheriff Foti's people gave quite a bit of time and equipment to remove the old scoreboard. He said that the estimate to remove the old scoreboard was $20,000. Mr. Bassich stated that all commissioners received a notice about the Design Build Day and the American Academy of Orthopedic Surgeons. He said that every place the American Academy of Orthopedic Surgeons attend a convention, they build a $100,000 playground. He commented that in February they will build another playground in City Park. He mentioned that it will be a regular playground, except it is also handicap accessible, and will be located between the Peristyle and the Bandstand. Mr. Bassich informed that next Monday between 1:00 - 3:00 p.m., a representative from KaBOOM who is a partner in this endeavor will I conduct a playground design day with the adults. He said that at 3:30 p.m., children will attend for an opportunity to help design the playground eguipment. Mr. Bassich hoped that some Board -4- members, their children and grandchildren would attend. COMMUNICATIONS - Ms. McFarland stated that they are working with the orthopedic Surgeons group about getting some publicity for I Monday. She said that we need children to attend, because Orleans Parish Schools have decided that next week they are going to compensate for hours lost during the storm and hurricane and extend their school hours. MsFarland announced that there will be a Press Conference on Thursday for Celebration In The Oaks. She said that there are a lot of exciting new things for Celebration this year. REPORT OF STANDING COMMITTEES: ARCHITECTURE AND ENGINEERING COMMITTEE - Mr. Schrenk reported that the Conservatory exterior and interior paving sub-contract is nearly complete. He said that unfortunately the Conservatory Phase II is on hold because of lack of funding from the Azby Foundation. Mr. Schrenk stated that the committee met with the design professionals for the New Orleans Museum of Art. He reminded that the State of Louisiana allocated $1 million dollars to upgrade the surrounding areas of the Museum in preparation of the two forthcoming exhibits. He said that the committee will meet again with the design group this week. Mr. Schrenk commented that the light fixtures at the Timken Center have had trouble since the initial installation. He said that the manufacturer has delivered new fixtures and the electrician will ir :;tall them shortly. He remarked that the fixtures were furnished I without cost and the installation will be done at a reduced rate. Mr. Schrenk stated that Burk-Kleinpeter is still preparing a fee proposal on the program phase of the Tennis Court Parking area. Mr. Butler questioned what type of improvements will be done around the Museum? Mr. Schrenk replied ADA improvements, tree trimming and some removal along Lelong Avenue, sidewalk from a new bus shelter along Dreyfous between the railroad tracks but the committee has some issues with this concept. He said that this is the reason the committee is meeting again on Friday. A report was filed. CELEBRATION IN THE OAKS COMMITTEE - Mrs. Hines commented that "Celebration In The Oaks" should be called "Extravaganza In The Oaks" because it is amazing the work, the time, the hours that Janet Larue, Barbara Hammett and Rob DeViney work so hard for this event. Mrs. Hines reminded that Celebration Patron Party is Friday, November 22 from 7:00-10:00 p.m. with 75 restaurants, 75 bars, I chandeliers in the tents, and fabric donated for decorations. She said that the Children's Party is Sunday, November 24 from 6:00- 9:00 p.m. Iq{ -5- J Mrs. Hines mentioned that the bucket trucks from Entergy were not as plentiful as anticipated, however, everything seems to be coming along with the exhibits. Mrs. Hines stated that there are three new exhibits, the Train I Exhibit, Rolling on the River and an Artisan Village where two artisans will demonstrate each evening their crafts. She said that there are three new commercials and everything is new and fresh this year. Ms. McFarland mentioned that WWL-TV will do their morning show from the Conservatory and the Press Conference is this Thursday. Mr. Becker commented that this event is very important to our Operating Budget. He explained that this event is crucial and how we do on this event determines how we will do the rest of the year. He encouraged the Commissioners to talk to their friends and take every opportunity to urge people to attend. He said that the time period of this event is shorter this year than last year. He stated that there are fewer days available to generate the revenue that we need from this event. He emphasized that the publicity, word of mouth, the excitement anyone can generate is absolutely critical, and please pray for good weather. CONCESSIONS COMMITTEE - Ms. Nesser reported that overall, due to the weather, the September numbers were down especially in the concession facilities. She said that catering was behind $35,000 in September. She mentioned that there were only two cancellations but our bookings were 30% less than last September. DEVELOPMENT COMMITTEE Mr. Morgan thanked Melissa Ogden, I Development Director, for putting together an extensive Agenda. He said that the committee identified the State capital outlay Request which is due November 1st. He mentioned that we were quite aggressive requesting a little under $15 million dollars to take care of three resubmissions - Landscaping, tennis & parking, Golf Phase I, and Infrastructure, as well as, new requests Golf Phase II and Amusements. Mr. Morgan stated that the committee discussed the Endowment Campaign which is a $2.5 million dollar objective over three years. He said that Board members are trying to get commitments from companies in the community. He commented that the committee has had meetings with the Greater New Orleans Foundation on the possibility of setting up a new Endowment Fund for City Park. Regarding the Annual Fund/Year End Appeal, Mr. Morgan said that a number of lists to be mailed were passed out to the committee members of current & past Board members, Friends of City Park, Rental customers, and Vendors. He mentioned that the 15,000 piece mailing will cost about $5,000-$6,000. He said that part of the message will be crisis oriented related to the two hurricanes situation and the other is a happy appeal for the city's family playground, city Park. He commented that the committee assigned 1 this mailing to Melissa Ogden who will carry it through. Mr. Morgan mentioned that the committee reviewed the various lists of potential donors, contacts, Board and committee members to -6- refine and have it in place. Mr. Morgan stated that a Development Committee meeting will be , scheduled next week with the Executive and Finance Committees to deliberate on the whole endowment project. He reiterated that the goal for the Endowment campaign is $2.5 million dollars. Mr. Butler commented that it is a wonderful challenge that Mr. Mathes set for himself in going forward with this Endowment Campaign. He said that Mr. Mathes told him that the level of support from this Board and also from outside is overwhelming. He stated that Mr. Mathes has called several people for donations, but has yet to get a "no". Mr. Butler felt that this was wonderful and how important the Park is to the Board and the community. Mr. Butler stated that Mr. Mathes deserves a lot of credit for starting this process. A report was filed. EXECUTIVE COMMITTEE - Mr. Becker stated that everything has been already discussed. FINANCE COMMITTEE - Mr. Summerour reported that the September revenues were almost $400,000 down or 40% off budget, however, operating expenses were also below budget. Mr. Summerour stated that the net profit before depreciation did meet budget for the year. He said that on the second page of the I financial statements under the column year-to-date, the Net Profit before Depreciation is almost $700,000 and the Extraordinary Income from oil and Gas is over $300,000 which totals about $1.0 million dollars of cash which has been retained or used to liquidate liabilities from last year. Mr. Summerour commented that on the first page of the financial statements, the Current Assets are up about $140,000 and the Long Term Restricted Investments increased by $300,000. He said that we have about $450,000 more of liquid assets. Mr. Summerour stated that the Current Liabilities are down by $220,000, the Long-Term Liabilities are down by $370,000 or almost $600,000 reduction in liabilities. He said that we need to continue to do well for the Park to have a better financial footing. Mr. Summerour commented that a lot of progress has been made this year due to Minette Bruce and staff for holding expenses down. GOLF COMMITTEE - Mr. Hunter stated that the committee did not meet. He said that Audubon's golf facility opened up last week with great reviews. He feels that we have a major competition. He commented with Bob, Digges and Melissa's effort trying to raise more money for these capital expenses are critical. HORTICULTURE AND GROUNDS COMMITTEE - No Report. I HUMAN RESOURCES COMMITTEE - Mr. Harold commented that Christine -7- Casey is doing a wonderful job. LEGAL COMMITTEE - No Report. I PUBLIC RELATIONS COMMITTEE - No Report. RISK MANAGEMENT COMMITTEE - Mr. O'Connor reported that there were only nine minor incidents. Mr. O'Connor stated that we are still having problems with raccoons and other wild animals. He said that traps have been set, however, people have been releasing the animals. Mr. Becker mentioned that we may have one hybrid coyote in the Park. He said that the SPCA has set traps to catch it. Councilman Gusman questioned about the raccoons? Mr. Becker explained that people are feeding and freeing the raccoons who are becoming overly aggressive. He said that we are trying to trap the raccoons in the areas where people are. He commented that we call the SPCA or give them to a lady who relocates the raccoons. Mr. O'Connor mentioned that we are still working on the roof claims from past hurricanes and hail storms. He said that we are requesting new roof inspections because of the latest two storms. He stated that an application is being filed with FEMA for cleanup expenses. Mr. O'Connor said that a claim is being filed with the state for damage to the old tennis courts because of the storms. He remarked I that one estimate is $200,000 in damage to the courts. A report was filed. SPECIAL EVENTS COMMITTEE - Mr. LoRusso reported that the committee discussed the Crescent city Classic and Voodoo Fest. Mr. LoRusso stated that we are trying to redo the Crescent city Classic contract. He mentioned that we wanted to get away from exposing ourselves dealing with the money and revenue after the race. He said that we call it "straight cut". He said that the committee directed Rob DeViney to debate that push. He mentioned that Rob DeViney is on his honeymoon in Las Vegas at this time and will make contacts when he returns. Mr. LoRusso mentioned that the committee reviewed the Voodoo parking plans and traffic issues which went very smooth last year. Mr. LoRusso reminded that there was a lack of accounting with Ticketmaster last year. He said that Rehage lost a lot of money and a law suit was presented to Ticketmaster. Mr. LoRusso stated that this year Ticketmaster has coded tickets which will go through the machine and keep accurate accounting. Mr. LoRusso remarked that they were bush hogging the Island, I putting up a stage and clearing the island. He complimented the employees for helping doubling up for Tulane and Voodoo. -8- Mr. LoRusso stated that any Tulane tickets ($25.00 each) to be picked up, please contact Dottie Ziegler. Mr. Becker mentioned that all the tickets purchased through city Park will be in the same area in the stands. , STABLES COMMITTEE - Mr. Becker reminded that the Stables fund raising event has been postponed until Spring, because of the water left by the storms. STADIUM & RECREATION COMMITTEE - No Report. TENNIS COMMITTEE Mr. Turner reported that the financial statements for Tennis indicated a year-end net profit of $2,866. Everyone applauded. Mr. Turner mentioned that the Pro Shop fell short about $5,000, but we have some ideas for improvement and should do better in the future. Mr. Turner stated that the sprinkler system for the new rubico courts modified was completed and the results have been very good. He said that the courts are in better condition than they have been in the last three years. He thanked Chris Barbe, new Tennis Director, and some volunteers for this outstanding work. Mr. Turner mentioned that the canopies will be installed by the volunteers next Wednesday. Mr. Turner stated that there is one problem on the new courts which Chris Barbe reported. He said that on courts 35-39, several lights I are out which is causing problems with renting night courts because of poor lighting. Mr. Turner hopes that we can correct this soon so the Park does not lose too much revenue. A report was filed. FRIENDS OF CITY PARK - Mrs. Cabes thanked everyone for the support of Lark in the Park. She estimates that the Lark generated over $125,000 gross which is very good, considering it was preceeded by one tropical storm and one hurricane. She said that the auction was incredibly good. She commented that some donations have not come in as yet, i.e. Goldring Foundation. Mrs. Cabes thanked Bob Becker, the staff and the employees who worked on Friday to clean the Botanical Garden. She said that this was a joint effort with the employees and the Lark committee to make the Garden look acceptable to the people. She commented that every employee in the Park allocated one half day to help with the Lark. She was grateful. She mentioned that a little party in the Friends' office was given to thank them and a patron gift, prizes and a Schlumberger cup was presented to each one. Mrs. Cabes stated that Mr. Becker gave her a potential list of equipment that could be purchased, totalling $115,000. She feels I that the Friends will be able to purchase a least $100,000. She told Minette to starting purchasing. Mrs. Cabes mentioned that we spent nearly all the money from last year on the trees. Mr. Becker stated that 1200 bollards have -9- already been installed, and more have been ordered. Mrs. Cabes commented that Ghost in the Oaks was very successful on Friday. She said that over 900 people attended and the price seems , to be acceptable to everyone. She stated that we did not have a train this year, but hopes to have one next year because this is something people enjoy. Mrs. Legrand stated that people were in line at 7:00 a.m. to see "Barney", even though he did not appear until 11:00 a.m. She said that it looked like 10,000 people in the stadium at 11:00 a.m. to see "Barney" . She mentioned that the lines were long at concessions. Ms. Nesser said that concessions budgeted to do $10,000 but it only did $6,000. Mrs. Cabes felt that the Friends lost a little money because security which was the Friends part of the deal was $2,100 and expenses for the stadium was $4,500 for employees. She said that the only way we could make money, was to sell "Barney Dolls" saying "I love you" and we didn't sell enough. She felt that this was still a good thing for the Park. Mrs. Cabes stated that she was happy that the Friends' funds were there to help the Park. She was excited about the Friends helping with the scoreboard and that it is now being installed. Mr. Butler thanked Hibernia and Schlumberger for being major sponsors for the Lark. He also recognized Mrs. Cabes and the Friends for doing such a wonderful job. Everyone applauded. LONG RANGE PLANNING COMMITTEE - No Report. I BOTANICAL GARDEN COMMITTEE - Mrs. Trimble reported on the Fall Garden Show that occurred this weekend that despite great obstacles because of the weather and construction in the Garden, the plant sale was not as lucrative as it was in 2001. She said that on Saturday, we sold $2,935 of plants and on Sunday $756 of plants which gave $3,691 derived from plant sales. Mrs. Trimble stated that Saturday admissions were 1,485 adults, 58 children, 254 Friends of city Park which were free, 57 passes, totaling 1,854 people. She said that Sunday admissions were 837 adults, 36 children, 165 Friends, 31 passes totaling 1,069. She commented that the total admissions for two days was 2,923 people and the revenue $14,121 of which $2,353 goes to the Metro Area Horticulture Foundation, our co-sponsor. Mr. Trimble stated that we derived $11,767 from that weekend. Mrs. Trimble explained that because of the weather, the dedication for the Conservatory has been rescheduled from November 14th to December 4th from 4:00 p.m. to 7:00 p.m. Mrs. Trimble proudly reported that we have made great strides in the Conservatory. She said that the floors have been laid in the two wings, and we are awaiting the stone for the dome of the faced in the front. She commented that it is all torn up but will be paved with stones in the coming weeks. She thinks it looks I terrific! Mrs. Trimble stated that this past month the Garden Study Club of -10- New Orleans gave $15,000 for a field camp exhibit which will be in the tropical garden section. Mrs. Trimble was worried about looking at the budget how we were going to invite everybody, the benefactors, the donors, all the , Boards. She said that it will be a modest reception but the Azby Fund has given $15,000 for the reception. Mrs. Trimble commented when Phase II is completed, then we will have a grand opening such as we had for the Pavilion of the Two Sisters, including dinner. Mrs. Trimble stated that the December 4th reception will begin at 4:00 p.m. because of Celebration In The Oaks, and we will utilize the Celebration In The Oaks tent at the rear of the Conservatory. She mentioned that the commissioners will receive an invitation and asked that they circle that date (December 4). Mrs. Trimble reminded that the Louisiana Purchase Celebration is coming soon. She said that the Botanical Garden will be a great contributor to this Celebration in the Park with the plants of the Louisiana Purchase. She stated that the Botanical Garden will have exhibits featuring the horticulture from Jefferson's America - the gardens at Monticello, and Napoleon's France - the gardens at Malmaison. She said that these exhibits will be located behind the cold frames. She stated that the public will be invited, and there will be hostesses and lectures. She commented that the exhibit will be from April 12, 2003 to August 31, 2003. Mr. Becker stated that one of the principal sponsors is Rick I Butler's law firm, Phelps Dunbar. Everyone applauded. Mr. Becker felt that this is what we need to do as a Park. He believes that the public wants more programming and is interested in programs like this. He said that it gives us a chance to play off the Museum's efforts, so the Garden is looking at the possibility of a similar sort of exhibit with the Egyptian Exhibit - October 18, 2003 through February 25, 2004. COMMENTS - Mr. Becker felt that it is really important to reflect on things that Finance Committee Chairman Toby Summerour said. He commented that we did have a very successful year, in spite of some difficult times at the end. He stated that what makes the year successful is the effort that the staff puts in. He encouraged the Commissioners to go out of their way to thank the employees for their effort. He explained that the employees have a difficult time because we don't have the resources for their jobs, but they have incredible dedication. Mr. Becker said that it is very important that we don't fail to recognize that the effort Minette Bruce puts in. He remarked that every day Mineette works with the staff who want things in their I budget but for which funds are not available. He said that Minette does an incredible job of balancing the interest that our staff has, allocating our resources which are scarce, prioritizing the things to spend our money on. He stated that we should be very thankful that Minette is with us. -11- Mr. Becker commented that if you see any of our hard-working staff, you should really thank them for their effort because they go way beyond what is expected. He said that we often hear of civil service, civil servants and they don't work hard, but by and large, , we have an extraordinary group of people under difficult conditions who do a great job. Everyone applauded. Ms. Minette Bruce wanted to recognize Cheryl Cabes' group of Friends of City Park because a lot of times when we didn't have the money for something, we could go to Cheryl for her help. She said that the Friends really have stepped up over this past year and helped us spend their money in areas where we really needed them to focus on. Mrs. Cabes stated that the reason that we do have the funds available to do special things is because the membership dues builds up. She said that some comments are made because the Friends members enter free of charge into events such as the Garden Show, Celebration In The Oaks, etc., but this allows the Friends to have the money to be available when the Park needs something of major, i.e. $10,000 for playground equipment, the scoreboard, the stadium turf, or the two pieces of maintenance equipment which the Friends bought. Mrs. Trimble mentioned that this is necessary to make the membership attractive. Ms. Cabes wanted to remind everyone of these reasons. Mr. Butler agreed with Mr. Becker to thank the staff because they are so receptive and so appreciative. He said that they know the Board members exist, and if the Board members thank someone, they feel so honored to be thanked. He said that it brightens their day I as well as yours. Mr. Becker cited for instance, Ernie Greve, our Maintenance Superintendent is waiting on a Quintuple by-pass Heart Surgery and will have surgery at the end of this week. He said that Ernie went to the Doctor two weeks ago and the Doctor discovered his Heart condition and scheduled his surgery. He commented that Ernie tried to come back to work, because he was concerned about Voodoo Fest and the Tulane game, but we told him to stay home. He said that this is the kind of people we have here. Mrs. Legrand mentioned that Rob DeViney, Special Events Director, marked his calendar for Saturday, October 18 for Entergy but forgot it was his wedding day. Mr. Becker said that on wednesday, the last moment to get his marriage license, Rob had to pull some strings because he was working with Voodoo and forgot it was late and he couldn't get married without it. Mr. Becker commented that these are dedicated employees. There being no further business, the meeting was adjourned by the President.Elect at 5:15 p.m. I j RESOLUTION BOARD OF COMl\flSSIONERS NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION WHEREAS, the Friends of city Park have been staging a -Lark in the Park for twenty-one years; and WHEREAS, the -Lark in the Park- has generated much needed additional funds for capital improvements in city Park; and WHEREAS, the funds from the 2002 "Lark in the Park" will be used for the sorely needed replacing of our aging tractors and maintenance equipment; and WHEREAS, the 2002 -Lark in the Park- held on October 4, 2002, took its place as one of the city's most beautiful and premier Fund-raisers and brought outstanding recognition to the Park; NOW, THEREFORE, the BOARD OF COMMISSIONERS of the NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION extends special thanks to LISA FRISClllIERTZ for their untiring efforts and fortitude in making the -Lark in the Park- an overwhelming success. OF u L. Bassl.ch Robert W. Becker Executive Director Chief Executive Officer RESOLUTION BOARD OF COMMISSIONERS NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION WHEREAS, the Friends of city Park have been staging a -Lark in the Park for twenty-one years; and WHEREAS, the -Lark in the Park- has generated much needed additional funds for capital improvements in city Park; and WHEREAS, the funds from the 2002 "Lark in the Park" will be used for the sorely needed replacing of our aging tractors and maintenance equipment; and WHEREAS, the 2002 -Lark in the Park- held on October 4, 2002, took its place as one of the city's most beautiful and premier Fund-raisers and brought outstanding recognition to the Park; NOW, THEREFORE, the BOARD OF COMMISSIONERS of the NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION extends special thanks to KAREN DANNA for their untiring efforts and fortitude in making the -Lark in the Park- an overwhelming success. c1.6/hd DAY OF I Edw rd C. at J presiden~ hf?J..t~ au L. Bassl.ch Robert~£L W. Becker Executive Director Chief Executive Officer -----.------~ d,DO I Palm Drlv. November 20, 2002 70124-4608 MEETING NOTICE AND AGENDA FOR TUESDAY, NOVEMBER 26, 2002 MEETING OF THE BOARD OF COMMISSIONERS OF CITY PARK FAX 11104 483,9412 TIME: 4:00 p.m. PLACE: Administration Building, 1 Palm Drive www.M.WOrillClna.comlcftypark 1. Roll Call. 2. Introduction of Guests. 3. Approval of October 22, 2002 Minutes. I 4. Nominating Committee. 5. Management Report. 6. Communications. 7. Report of Officers. 8. Report of Committees. 9. Report of Museum Representative. 10. Report of Friends of city Park. 11. Unfinished Business. 12. New Business. 13. Adjournment. I An Iqual Opportunity ImplOyer ------ MANAGEMENT REPORT November 2002 I I. Management Activities A. For the first month of the new fiscal year we missed our projected budget by approximately $20,000. Considering the generally sub par weather we experienced in September it was not a bad performance. October's revenue picture was enhanced by being able to book some Celebration revenue in October instead of September. B. The Tulane football game was held on October 26 and again in spite of terrible weather leading up to the game, the event was held to an enthusiastic crowd. All the feedback from Tulane fans and alumni was very positive. While we did not make any money on the game, it was a great event, which featured the stadium and hopefully will put us in line for further college events. C. The new scoreboard underwritten by the Friends made its debut at the Tulane game and was an instant hit. We are now pursing advertising opportunities on the sign to complete the funding package for the scoreboard. D. Voodoo Festival was held on November2 and a large crowd was accommodated with few incidents. Final numbers on revenue are currently being prepared. E. The State Capital Outlay submission was prepared and submitted. Briefly we are asking for advancement of the projects approved in last year's I budget and two new projects, which are the remaining monies for the golf project and a major improvement for the amusement area. F. Work continued on the proposed Kemper contract. A three-day meeting was held with all golf employees to completely familiarize them with their move to employment by Kemper Sports. Final versions of the contract have been circulated to the Executive Committee for their reView. G. I continued meetings with each operating department individually to explain the new budget, proposed merit increases and to answer any questions staffhas about the status ofthe Park. H. Work continued on recovering our various fields after the Tulane game and the Voodoo Fest. This has included work on Scout Island, Diamond # I (Tulane Homecoming Village site) and in Marconi Meadows. Considerable damage has been done to those fields requiring a significant recovery effort. I. We have begun the purchase of badly needed new equipment with the Lark proceeds thanks to the Friends. J. A major clean up of various lagoon areas was coordinated by the 1fl Volunteer Department on Nov. l7 • I K. Working sessions on new playground were held on the 2Slfl of October II. Strategic Planning Work has continued on implementation of various components of the pIan. I Future meetings are planned to advance the Endowment and other fund raising components of the pIan. III. Fund Raising A. The first mailings of our year-end appeal were mailed to several hundred targeted recipients. Additional mailings will continue in the coming weeks. The Annual Fund appeal was a part of the strategic plan. B. $10,000 was received from the Selley Foundation to support the Train Exhibit in the Celebration event. C. A new application for funding was sent to the National Soccer Federation D. The Capital Outlay request was completed and sent to Baton Rouge E. The Celebration Preview Party was held on Nov. 22. IV. Other A. Spoke to the "Women for a Better Louisiana: - 11120 B. Appeared on the Andre Trevigne radio program - 11114 C. Appeared on the Alan Katz TV program - 1118 I Respectfully submitted, ~.~ Robert W. Becker CEO f cio3 I Palm Drl.... Mew OriNn•• LA November 20, 2002 70124 4608 504.482._ FAXlI04 483,9412 THE FINANCIAL STATEMENTS www.neworleans.com/dtypark WILL BE DISTRIBUTED AT THE NOVEMBER 26, 2002 BOARD MEETING I , An &qual opportuntty Employ« MINUTES OF THE BOARD OF COMMISSIONERS OF THE NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION. The regular meeting of the Board of Commissioners was called to order on Tuesday, November 26, 2002 at 4:07 p.m. by the President , noting a quorum was present. PRESENT: Edward Mathes, President; commissioners Brown, Butler, Cabes, Dressel, Duplantier, Galloway, Gaubert, Hunn, Legrand, Morgan, Nesser, Schrenk, Summerour, Tregre and Turner. EXCUSED: commissioners Harold, Hines, Hunter, LoRusso, Lupin, Mestayer, Moffitt, O'Connor, Patron, Perry, Plough, Rogers, Sorapuru, Trimble and Williams. ABSENT: Commissioners Garvey, Gusman and Batt. STAFF: Bob Becker, Chief Executive Officer; Beau Bassich, Executive Director; Minette Bruce, Chief Financial Officer; Beth McFarland, Public Relations Director; Melissa Ogden, Development Director; and Dottie Ziegler, Executive Secretary. President Mathes thanked President Elect Rick Butler for chairing the October 2002 meeting. MINUTES - Mr. Mathes asked for any corrections to the October minutes; none were made. Mr. Brown moved to accept the minutes, seconded by Mr. Turner and unanimously approved. NOMINATING COMMITTEE - Mr. Brown reported that the committee met to I consider nominations for the Board of Commissioners for 2003. Mr. Brown stated that the following commissioners have faithfully served eight years and are not eligible for re-election: Suzanne Mestayer, Digges Morgan, Patricia Patron, Charles Turner and Everett Williams. Mr. Brown added that Jude Sorapuru has faithfully served four years and has requested that his name not be placed in nomination for a second four-year term. Mr. Brown stated that the Nominating Committee recommends the following nominees to fill the vacancies as of January 1, 2003 for a four-year term: Cheryl Cabes - 1999-2002 Friends of City Park President Will Tregre - Mathes, Brierre Architects Architect Michael Marsiglia - Marsiglia Construction Company - owner Alan Heintzen - Eureka Homestead - President and CEO Erroll Broussard - Murphy, Whalen & Broussard, LLC - Partner Mr. Brown mentioned that the Nominating Committee recommends Sally Duplantier for a second four-year term. I Mr. Brown stated that President Mathes has appointed Mr. Gregory Keller from Bell South Telecommunications as his 2003 President's -2- appointee for a one-year term. Mr. Brown commented that the Nominating committee's recommendation for re-election are the following slate of officers to serve in 2003: President Edward C. Mathes 1 President Elect Patrick J. Butler, Jr. Vice President James I. Hunter III Secretary Arlene M. Nesser Treasurer Toby summerour Mr. Brown remarked that the Nominating committee recommends Commissioner Edward Harold as the Board's appointment to the Museum of Art Board of Directors. MOTION - Mr. Brown said that the Nominating Committee respectfully submits the above recommendations and asks for any further nominations, none were made. Mr. Dressel motioned to accept all of the above Nominating Committee's recommendations, seconded by Mr. Turner. In order to familiarize the Board of the recommended nominations, Mr. Becker gave a synopsis of the newly elected Commissioners. He said that the Mike Marsiglia family are the ones who gave the Park funds to build the soccer field on Marconi and Harrison and have been interested and involved in the Park for some time. He commented that Alan Heintzen is President and CEO of Eureka Homestead. He said that Eureka Homestead is the principal sponsor I of the trees for Celebration In The Oaks. He mentioned that Erroll Broussard is a member of the Selley Foundation which has done a lot for the Park over the past years. He said that two weeks ago the Selley Foundation donated $10,000 to underwrite the train exhibit for Celebration In The Oaks. He said that the Selley Foundation has been an ardent support of the Park. The motion to accept the Nominating Committee's recommendations, which was seconded, was unanimously approved. Mr. Mathes commented that Mr. Bob Brown and his committee did a yeoman's effort on the nominees. Mr. Dressel asked if we had a pool of candidates or was this annual? Mr. Mathes replied that this year we actually had a pool of people and in previous years we had very few to select, but the Board responded with nominations and we set certain goals. Mr. Brown thanked all Commissioners who nominated persons for the Board. He said however, if someone was not elected who was nominated, it was not because he was not worthy, but the committee simply tried to set an array of talents and assets into the Board to make it stronger and more comprehensive. He stated that those persons who were not elected were made part of a pool for the future. Mr. Mathes mentioned that if a Commissioner feels he has someone who would be a good Board member, then send in their recommendation I to be kept on file to fill the spot if someone leaves. -3- Mr. Dressel suggested to incorporate people as liaisons into the various committees so that they could become potential Board members. Mr. Mathes agreed and felt that this is a good introduction to the Board. He said that the A&E committee has been doing this for years. Mr. Turner mentioned that this was his last meeting as Tennis I Chairman since he is departing from the Board. He suggested to consider Mr. Erroll Broussard as the next Tennis Chairman because Mr. Broussard has been connected with tennis in the Park for over forty years and has concern for the Park. Mr. Mathes thanked Mr. Turner for the suggestion and for the many years he has served. Mr. Mathes stated that Mr. Turner has agreed to remain on the Tennis and A&E Committees as an Advisor. MANAGEMENT REPORT - Mr. Becker amended the first part of his management's report which indicated that we did not make the October budget, he said that through the ever creative financing of Toby and Minette, we did make our October budget. He reminded the Board of the horrendous weather in September and October which impacted our finances and most of our areas in the Park. He said that in some areas the grass has been cut, however, other areas are too wet. He hopes the rainfall has passed and are now looking for good weather for Celebration. He said that nevertheless, it has been a very busy period of time. Mr. Becker stated that many attended the Tulane game which was one of the events that was carried off after a thunder storm occurred that day and days before. However, he said that Tulane was thrilled with the event and the fans and alumni had a great time. He commented that we will be pressing Tulane to make a decision I about next year soon, because we will be scheduling our fall football season in about a month. He mentioned that we had difficulties this year because Tulane didn't commit until late, and we had to move games which caused some problems with high schools. Mr. Becker commented that we also had a large crowd at the Voodoo Fest which was successful with very minimal complaints or any serious arrests. He said that rain storms occurred several days before the event, which made the fields a quagmire. He stated that as a result the event damaged the fields by moving in, holding the concert and moving the event out. He mentioned that we have had to spend a significant amount of money trying to restore the fields. Mr. Becker stated that Celebration In The Oaks Preview Party was a terrific event and everyone had a great time. He said that we are now looking for the opening of Celebration on this Friday. He mentioned that a new amusement ride was brought in today for Celebration. He hopes that the new train exhibit for Celebration will help us raise money for a permanent place for a train garden setting. Mr. Becker asked everyone to encourage their friends and family to come to Celebration In The Oaks because it is very critical to our revenue. I Mr. Schrenk remarked that last year we had problems with the correct number of people attending the Voodoo Fest. He asked if we -4- had a plan this year? Mr. Becker explained that last year we were told by Rehage Entertainment, as well as the police, that it related to counterfeit tickets. He said that Rehage addressed that issue by 1 bringing in scanners, working closer with Ticketmaster, and checking people going through. He stated that this year we did not have any counterfeit ticket problems, however, Rehage reported tickets in attendance of only 23,000 people. Mr. Becker commented that fundamentally we do not have a way of verifying the count other than asking Ticketmaster for a printout, which we will do. He said that we have asked Rehage for additional information supporting his proposed revenue to us. He remarked that we contested a number of cost he wants to charge for putting on the event which we feel are not our responsibility. Mr. Becker stated that Rehage made a proposal which we rejected. Mr. Becker and Rick LoRusso, Chairman of Special Events Committee, sent Rehage a new approach and are now awaiting his response. Mr. Becker mentioned that we did not have a distinctive day event accounting, i.e., no independent counting as people go through, no auditing at the concessions booths, because we always assumed that we were in partnership and everything would be up front. Nevertheless, Mr. Becker felt that anyone attending the event would believe the crowd was larger this year than last year, but Rehage reported that there were less ticket sales than last year. Mr. Becker feels that next year we should make some substantial I money, because our base rent goes up, our share with concessions goes up, however, we will have to develop a more serious counting plan. Mr. Morgan questioned about spanning the event to a two-day event? Mr. Becker discussed this matter prior to the event, however, Rehage decided at the last minute not to do it. Mr. Becker reminded that Rehage moved his event because of the Tulane game, which he did not have to do because his contract designates that he can have a date in October. However, Mr. Becker commented that it did rain in the morning for the Tulane game and it was clear for the Voodoo Fest although it was soggy. Mr. Becker feels that Rehage did cooperate with us but his total of attendance in figures are disturbing. Mr. Schrenk asked what is the anticipated revenue from this event? Mr. Becker answered that we budgeted total revenue for $48,000 and the total revenue that should have come to us without any cost involved is $38,000. He said that Rehage wanted to charge us a number of costs for putting on the event which would have reduced our revenue to $25,000. He commented that Rehage offered to split the disputed costs of $12,000 which would have raised our revenue to $31,000, but we rejected all that and said that the $38,000 is what we needed because we have costs to restore the fields. We are awaiting Rehage's response. Mrs. Duplantier asked if we had any plans for next year? Mr. I Becker replied we haven't made any plans as yet. He reiterated -5- tnat next year we get 1/2 of concession revenues and the rent goes up to $15,000. He explained that when we traded off the revenue for the first few years to get the bridge, we anticipated that the final years in the contract would bring in the revenue. He said that we will have to develop something to feel more confident about I the situation. Mr. Mathes stated that two big issues are - we will have to successfully negotiate what we earned this year, and secondly, we have to put in place whatever is necessary to make sure we don't have to get into a negotiation at the end of the event. Mr. Bassich received a call from Janet Larue indicating that the Celebration In The Oaks Preview Party and Children's Party generated $10,000 higher than last year. He feels that the increase in fees raised the additional money. Mr. Mathes stated that both were extremely well attended. Mr. Becker encouraged the Board to compliment any volunteers or the staff because it was a herculean effort on their part to get the event on with the weather and the construction at the Conservatory. COMMUNICATIONS - Ms. McFarland distributed a list of what the Public Relations department has done for publicity and marketing for Celebration thus far. Ms. McFarland stated that some of the new things were that they hand delivered little gifts to 250 Concierges for a Concierge Party given in conjunction with Martin Wine Cellar and Visitor magazine. Ms. McFarland said that the New Orleans Tourism Marketing I Corporation is giving a Press Conference for Christmas New Orleans Style at the front of the Conservatory. Ms. McFarland mentioned that they are also working on a web site redesign, and scheduling an editorial board hearing with the newspaper. She also said that the 100 years of golf exhibit had been installed in the Golf Clubhouse. Ms. McFarland stated that on Monday scenes from the movie "Run Away Jury" starring Gene Hackman and Dustin Hoffman were filmed on Scout Island which will bring in additional revenue. A report was filed. REPORT OF STANDING COMMITTEES: ARCHITECTURE AND ENGINEERING COMMITTEE - Mr. Schrenk reported that the TUlane Rowing Club houses their boats in a closed fence by Robert E. Lee and Marconi. He said that they would like to move their facility to an area by the interstate between Marconi Drive and the Orleans Canal. He stated that they are proposing to build a 68' x 48' storage facility with a roof, sidewalls and a limestone road to the facility which they will finance. He said that the committee requires that they have a designed professional stamped plan, a permit, maintenance of the building would be their I responsibility, and any other committees involved would address if the lease was correct, insurance, or any other requirements. He -6- said that the location is agreeable with the committee. Mr. Schrenk commented that in anticipation of the exhibits at the New Orleans Museum of Art, the committee looked at some preliminary drawings from the architectural firm of Allen Eskew and are waiting for some additional more detailed drawings. Mr. Schrenk stated that Burk-Kleinpeter has been hired to do a 1 feasibility study on the tennis court area. He said that this is important because it could change that entire area. He commented that it will take probably about $2.6 million dollars to develop that area. He said that Burk-Kleinpeter will give us a study with recommendations and costs associated. Mr. Schrenk remarked that the catering division is proposing to add on to their building at the old driving range. He said that the committee is reviewing the preliminary plans and will give their recommendations. Mr. Butler asked about the location of the proposed building for the Tulane Rowing C1ub? Mr. Schrenk replied that it is on the Marconi side of Orleans Canal and the building will be visible. Mr. Morgan questioned if there was parking available in the area? Mr. Schrenk said that they will have a strip behind the building or in front of it, but the committee requires them to have landscaping to hide the cars. Mrs. Duplantier mentioned that there are some big trees in that area. Mr. Schrenk assured that the trees will not be damaged. Mr. Schrenk stated that the committee has seen a model but the Tulane Rowing Club will come back to the committee with their plans. He said that the building is metal on three sides and wood on the side I that faces Marconi. Mr. Schrenk explained that the exisiting condition now is that the shells are 60 ft. long and they have to cross over Robert E. Lee Blvd. to put them in the water. However, he said that they are having trouble getting the boats into the water because the levee was built up. Mr. Becker commented that it is very difficult and dangerous now, but the proposed new building is larger than anticipated. Mr. Schrenk mentioned that they want the new location for safety reasons, but they will get back to us. A report was filed. CELEBRATION IN THE OAKS COMMITTEE - Mr. Becker reported that the Preview Party and Children's Party were terrific. He said that everyone is working feverishly to get ready for the opening on Friday. He mentioned that the new "Himalaya" ride for Amusements was brought in for Celebration and is being assembled now. He commented that there are so many new things in the walking and driving tours for people to enjoy. The event is a terrific value. He stated that now we need good weather and good attendance. Mr. Becker mentioned that Rob DeViney and his staff have worked remarkably hard, as well as, Janet Larue and Barbara Hammett, who always work incredibly hard on sponsorships. I -7- Mrs. Duplantier saw many volunteers and employees working very hard the week before for Celebration. She suggested to put a "thank you" into the newsletter from the Board to the employees and volunteers for appreciation of their work. Mr. Becker agreed to do that. I CONCESSIONS COMMITTEE - Ms. Nesser reported that we are paying $500 per night for the new "Himalaya" ride in Amusements for Celebration and they are charging $3.00 per ride which is the most expensive ride. She mentioned that we have to have 170 people ride each night to break even. She said that all the permits are in and are ready to go. Ms. Nesser commented that the committee had an extensive discussion on the Parkview Cafe at the Timken Center. She said that the cost of sales at the Parkview Cafe has been extremely troubling recently and unusually high. She mentioned that we set a goal for the next meeting to get some detail behind it to explore what is going on. Ms. Nesser stated that the Park did a combination of catering and concessions for the Tulane game, however, the weather was horrible. She said that the original budget net profit was $53,000, but we actually netted $19,000 which was well behind. She mentioned that they thought it was attributed to low attendance, and also to the time of the event which was after lunch. She said that the committee discussed with Concessions whether they wanted to do this again or not. She remarked that the Catering Department said that they would stick to catering and not sell anything at the stadium, because they got a lot of unexpected last minute catering orders. Ms. Nesser didn't know if this was in the Tulane contract, however, I we were committed to hold the Timken Center and the Pavilion for Tulane free of charge, which they did not use on Saturday morning. She felt that we lost revenue. She said that George Parker mentioned that there was no attendance in Amusements or Storyland from that event. Ms. Nesser stated that at the next meeting the committee will analyze and review the overall picture and see what we did financially. Ms. Nesser stated that Pat 0' Shaughnessy mentioned that he was confused because there were some discounts on the financial statements on catering. She would like some clarification at the next meeting on discounts whether it is 25% or 10%. Ms. Nesser said that in the past a decision was made in Amusements not to have outside catering. She said that some exceptions for high schools were made allowing outside catering and waivering the charge, however, it cost us to clean up. She commented that they would like clarification and feel that it is easier to say "no outside catering". Mr. Becker stated that the ones that were waived were his decision. DEVELOPMENT COMMITTEE - Mr. Morgan reported that the committee looked at drafts of a year-end appeal letter and decided on a particular one. He mentioned that last week staff mailed 800 letters to past city Park Board members, Friends of City Park I benefactors and vendors. He hopes these letters will bring in lagniappe. -8- Mr. Morgan mentioned that Melissa Ogden, Development Director, gave a list of some donations: Keller Foundation $30,000 @ $10,000 per year for three years donated to city Park's Endowment Fund with the Greater New Orleans Foundation. This donation requires a matching gift. Bell South gave $2,500 to sponsor City Park's Fishing Rodeo. 1 Mr. Morgan stated that the committee is continuing discussions with Ben Johnson of the Greater New Orleans Foundation to decide the best place for the City Park Endowment. The meeting has been rescheduled to December 12. Mr. Morgan mentioned that there has been an Urban Forestry Grant submitted for $7,000 with $7,000 in-kind match to hopefully relieve the soil impaction on the picnic area west of the Amusements. Mr. Morgan contacted Senator Landr ieu' s off ice regarding the proposal for the Conservatory which is in the HUD Appropriations Bill for 2003, however, they are shut down for the rest of the year and will convene in January. Mr. Mathes appealed to all the Commissioners when they get their year-end letters to be generous to city Park. FINANCE COMMITTEE - Mr. Summerour stated that on page 3 of the financial statements under Actual Budget by areas, it shows that the weather impacted golf negatively, the Tulane game negatively, I and also the Botanical Garden. He said that under Celebration In The Oaks contributions came in October for $70,000. He stated that this is what makes the bottom line close to budget. RESOLUTION Mr. Mathes read the Resolution that City Park authorized the "Waiver & Extension of Prescriptive Period" for City of New Orleans tax liability for the years 1998 and 1999. (Copy attached) Mr. Mathes moved for approval, seconded by Rick Butler and unanimously carried. RESOLUTION - Mr. Mathes read the Resolution that the Board of Commissioners of the City Park Improvement Association authorizes Beau L. Bassich to act on behalf of the Association in all matters pertaining to the Cooperative Endeavor Agreement; State of Louisiana and the city Park Improvement Association and the Country Club Garden Association. Mr. Bassich explained that this is a grant which is the last bits of money from the motel/hotel tax going to the Country Club Garden Association. He said that we administer and receive the money, Minette invests it and it goes to the Country Club Garden Association. Mr. Mathes moved for approval, seconded by Rick Butler and unanimously approved. RESOLUTION - Mr. Mathes read the Resolution that the Board of Commissioners of the New Orleans City Park Improvement Association authorizes Beau L. Bassich, Executive Director, to act on behalf of the Association in all matters pertaining to the cooperative I Endeavor Agreement; State of Louisiana and the City Park Improvement Association. Mr. Bassich explained that State Representative Steve Scalise has $5,000 in his account which will go away at the end of December and asked if we could use this fund. -9- Mr. Bassich spoke to Minette Bruce and we have to pay Bill Finkenstein $7,500 next month which is part of the $15,000 total to refurbish the horses and the Carousel. He said that we have about $2,800 in an account set aside for this matter, so we can add the $5,000 to have enough to pay Bill Finkenstein to come down in February. Mr. Mathes moved for approval, seconded by Rick Butler I and unanimously carried. RESOLUTION - Mr. Mathes commented that Sheriff Foti has been very helpful to the Park. He said that the Sheriff has established a new program "Prisoners in the Park" to help with the upkeep of grass cutting and maintenance. He stated that the Sheriff has his "Haunted House" in October in the Park and the "Cajun Village" for Celebration In The Oaks. Mr. Mathes stated that at the Christmas Party following the Board meeting on December 10, 2002, we will presented the Sheriff with a resolution of thanks and appreciation. Mr. Mathes read the resolution and moved for approval, seconded by Mrs. Cabes and unanimously carried. GOLF COMMITTEE - Mr. Becker reported that a meeting was held in November with all the golf employees and Kemper's Human Resource people who worked individually with every employee. He said that they explained to them what was going to be involved with them transitioning out of State Civil Service into private service of KemperSports Management. He said that we have submitted a draft of our contract, which has been reviewed by our Executive and Legal Committees, to the Civil Service commission. He said that Civil Service has been here several times and we will meet with the Civil Service commission on December 11 at which time, hopefully, will give their final approval to the Kemper contract. Mr. Becker explained that we will institute those proceedings necessary to lay I off the people in golf, and transfer those who want to continue employment with Kemper. Mr. Becker commented that this is a huge step for this organization because this will reduce the number of employees almost by one third and also consolidating the management under one management company where we can require greater performance. He said that we have spent a lot of time working to make this happen, and it is in the final stages now. Mrs. Duplantier questioned about the mountain of mud on Zachary Taylor? Mr. Becker explained that Boh Brothers has provided us with this quality dirt from their job on the Canal Street Streetcar project. He said that it is about 350,000 cubic yards. He had hoped that we would receive funding from the state to have a specific plan for the golf courses, however, this has not happened yet. He mentioned that we are using it for the field on Diagonal Drive. Mr. Bassich stated that this dirt has a value of about $1/2 million dollars. HORTICULTURE AND GROUNDS COMMITTEE - Mrs. Duplantier reported that she met with Jackie Sullivan, Tom Campbell and Betty Bagert to go over the bid for the work on the trees on Lelong Avenue. She said , that this work includes 163 trees: 59 to be pruned, 6 removed (Water Oaks and Nutall), 65 Magnolias pruned and 10 removed, 9 small saplings pruned and 5 removed, 5 palms pruned, 1 dead Mimosa removed, and 2 old Crepe Myrtles removed by the Museum. She said -10- that the anticipated cost was approximately $75,000, however, the five bids came in today, but only four were accepted. She said that Tree Medics was the low bidder of $29,820 which is considerably lower than expected. She mentioned that with this low bid, they are hoping to do more. Mrs. Duplantier explained that the problem with Lelong Avenue is the trees are now old and their limbs are beginning to fall, J primarily on people's cars. She said that safety is really a big issue and with the anticipated crowds of people coming to the future exhibits, they want to do more. Mr. Becker clarified that this fund is part of the money which was put into the Museum's budget when the Park and Museum went to the state asking for funding to support the Museum's two big exhibits. He said that we have to get the trees in shape before putting in new sidewalks. Mrs. Duplantier mentioned that the Young Leadership Council clean up is December 7. She said that they will clean and replant the entrance garden on Lelong, but funds may not be available at this time to replant the garden which will be delayed. Mrs. Duplantier stated that the Boy Scouts and Eagle Scouts will refurbish tables and benches on Victory Avenue by Amusements. Mrs. Duplantier commented that the gardens by the Timken center have been adopted and some work will be done. A report was filed. LEGAL COMMITTEE - Mr. Becker reported that the committee has been I very busy with the golf contract. RISK MANAGEMENT COMMITTEE - Mr. Becker reported that we finally received a go-ahead from the state on the roof claims which we have had for over a year totalling about $650,000. He said that there were just a couple of questions concerning the big shelters. He commented that the committee will discuss the roofing materials with the A&E Committee. He feels that once the project begins, it will make a notable impression because it will replace or significantly repair about 15 or 20 roofs on buildings. Mr. Turner asked if there would be a priority for the buildings? Mr. Becker answered that there will be some priority. SPECIAL EVENTS COMMITTEE - No Report. STABLES COMMITTEE - No Report. STADIUM COMMITTEE Mr. Becker reported that the committee discussed the Tulane game. TENNIS COMMITTEE - Mr. Turner reported that for the first month of , the new fiscal year the revenue was $3,873.00 or $3,522.00 below budget. He said that programs and group sales are doing and showing good support. He stated that the Pro Shop revenue was $883.00 or $375.00 below budget. Mr. Turner commented that the major revenue income in the Pro Shop is beverages. He feels if the -11- J/t-j right items such as grips and sweatbands were sold in the Pro Shop, we could sell more items. Mr. Turner stated that the final figures after some adjustments for the 2002 fiscal year were $822.00 in lieu of $2,866.00 which was previously reported. I Mr. Turner mentioned that two canopies have been installed, one over the equipment area and the other over the walkway of the new rubico courts. He said since there was some money still remaining, it was agreed to install a third canopy on the walkway if utilization justifies it. Mr. Turner stated that the new sprinkler system over the new rubico courts have been completed and is working very well. He said that eight additional heads were corrected because it was negotiated with ABICO's original design. He commented that the Friends will pay for the eight additional heads, but ABICO will install them free of charge. He thanked the Friends for paying that bill. Mr. Turner reported that the combo tournament held this past week had over 800 players and three sites were required to conduct the event over three days. He said that the Park has not had a tournament of this size since the 1970's, however, this tournament has a policy of moving to other sites in the state. He reiterated that if the Pro Shop was stocked with specific items, we would have generated more revenue. Mr. Turner stated that this was his last meeting as a Board member and thanked his committee, the staff, President Mathes and the Board for helping him over the past eight years. On behalf of the I Board, Mr. Mathes thanked him. A report was filed. FRIENDS OF CITY PARK - Mrs. Cabes reported that the two new pieces of equipment for maintenance purchased from the 2002 Lark funds, just arrived and were outside the Administration Building for everyone to see. Mrs. Cabes showed a picture of the new Tad Gormley Stadium scoreboard which was funded partly by the Friends and will be in the Friends' Newsletter. She said that it is working well. Mrs. Cabes commented that they had two very successful nights in the Friends Shoppe at the Celebration Preview Party and Children's Party with a very nice crowd. She said that they almost more than doubled what was sold in the past. Mrs. Cabes remarked that the Friends are using the last of the tree money from the 2001 Lark for the soil erosion project which Mrs. Duplantier mentioned in the Horticulture report. She said that the Friends will give $5,000 and Tom Campbell will be able to get $5,000 matching funds which totals $10,000 for the soil erosion , project. Mrs. Cabes happily announced that the 2002 "Lark in the Park" grossed about $132,000 and she anticipates the net will be -12- approximately $110,000 which is great. Mrs. Cabes mentioned that the new Friends officers will be installed on December 11th. Mrs. Legrand stated that there is a new magazine called Crescent City and they have an article in it called "Naturally New Orleans Style". She said that one of the things they give thankful for is I the trees in City Park. Mrs. Legrand mentioned that the red and green blinking lights which were a "hit" were sold out at Celebration In The Oaks Preview Party and the Children's Party. She said that they are getting other colors, however, no more red and green. Mrs. Legrand commented that Celebration is in need of Santas for about eight shifts. She suggested to call Celebration office if anyone was interested. Mrs. Cabes encouraged the Board to volunteer for one night at Celebration as a Santa or in any other capacity, because it would be fun and helps to make it successful. LONG RANGE PLANNING COMMITTEE - No Report. BOTANICAL GARDEN - Mr. Becker, Mr. Bassich, Minette Bruce and Melissa Ogden attended the Foundation meeting today. Mr. Becker said that they spoke to the Foundation Committee them and it was a good meeting. NEW BUSINESS - Mr. Mathes stated since the meeting with Mayor I Nagin, he and Bob Becker wrote a joint letter to the Mayor and the Mayor responded. Mr. Mathes said that Mayor Nagin clarifies a few issues that were left to open in interpretation. Mr. Mathes stated that Mayor Nagin has pledged $1 million dollars to the Park which is in the City Capital Budget. He said that to obtain this pledge, the Park has to obtain a $1 million dollars from the State and raise another $1 million dollars which the Mayor will help us do. He commented that this will be for capital improvements throughout the Park because he feels that the Park must clean up and look better. Mr. Mathes mentioned that the Mayor also reiterated his views on the makeup of our Board. He said that the Mayor mentioned if the Park would make an effort to reorganize the Board to include more effective fund-raisers and more representation of mayoral appointees, it would make a more effective and financially stable organization. Mr. Mathes stated that under Bob Brown's leadership in the Nominating Committee, we certainly were looking to diversify the Board to a degree and also look for people with some financial abilities in the new Board members. Mr. Mathes feels that we did some of the Mayor's suggestions. Mr. Becker explained that the $1 million dollars coming out of the , City's Capital Budget is a reallocation, and we will not get this money until August. He said that they have to sell bonds to get this money. He stated that this will give us time to raise the -13- money to match it. Mr. Mathes feels that this will help us move some of the money from the state up in priority with a $1 million match from the city. He said that this is a "win win". Mr. Mathes said that we have , written the Mayor a thank-you letter. TENNIS COMMENT - Mr. Turner stated that over the past few years, he said that the only way we can turn the tennis situation around was through the efforts of some volunteers, money and hard work. He commented that tennis missed the budget for the last three years, and the previous year by quite a bit - $40,000. He said that this year we turned around and made some money over the budget, which is quite a turnaround. He feels that the principal reason is that we got a lot of support from the Friends; support from the two Tennis Clubs in the Park - Men and Women; a number of volunteers who gave their time and worked manually on the courts; and, above all a manager (Chris Barbe) who understands the game, knows what tennis is all about and works very diligently. Mr. Turner stated that anyone who looked at the tennis complex in the last month should notice that it is like night and day. He said that it is through the efforts of these people. NEWSPAPER ARTICLE - Mr. Becker stated that in the "Letter to the Editor" this morning related to the tennis court situation and parking. He said that one of those tennis courts was taken out of service a year ago when Gibbs Construction started the Sculpture Garden. He also said that the other four tennis courts taken out months ago were scheduled to be taken out, so we could address the parking situation and also better concentrate our efforts on the I other courts to maintain them. Mr. Turner stated that the person who wrote the letter to the editor is a member of the City Park Tennis Club, plays tennis in the Park three or more times a week, always there on Sunday mornings and this was nothing new to him. Mr. Turner does not understand why this gentleman decided to write this letter because he has been aware of everything. REMINDER - Mr. Mathes reminded that the next Board meeting is Tuesday, December 10 at 3:30 p.m. because it precedes the Board's Annual Christmas Party at the Pavilion. Mr. Mathes also reminded when the Board members receive their letter from City Park to be generous because this money will go directly in the operating funds which is certainly needed. There being no further business, the meeting was adjourned by the President at 5:30 p.m. , President ~J7 • itaim Drive 70124-4608 RESOLU'l'ION BE IT RESOLVED, that the Board of Commissioners of the New Orleans City Park Improvement Association (the FAX 504.483.9412 "Association"), does hereby authorize the "Waiver & Extension of prescriptive Period" for city of New www.neworiean •. comJcltypark Orleans tax liability for the years 1998 and 1999. The above resolution was approved and adopted by a majority of the members at the Board of Commissioners I meeting on Tuesday, November 26, 2002. ~d~'fS7.~~\{!~.111L==--..-/,EdwartrC. Mathes President New Orleans city Park Improvement Association , An Equal Opportunity Employtir I Palm Drlv. 70124-4608 RESOLUTION OF AUTHORITY Be it hereby resolved by the Board of FAX S04 483.9412 Commissioners of the City Park Improvement Association (the "Association"), acting through its Executive Director, Beau L. Bassich, has the authority to act on www.neworleans.camlcllypark behalf of the Association in all matters pertaining to the Cooperative Endeavor Agreement: state of Louisiana and the City Park Improvement Association and the country Club Garden Association . The above resolution was approved by a majority of the members of the Executive Committee of the Bp~~d of commis~ers of 1;,he Association as of this --",J-,b,-,~~::..·Ot__ _ • day of~ .I-f-rv , An &quat Opportunity' Employer • Palm Drlv. t4.,.- Orlean.~ LA 70124-4608 ~OLUTIONOFAUTHORnY Be it hereby resolved by the Board of FAX 504.483.9412 commissioners of the City Park Improvement Association (the "Association"), acting through its Executive I Director, Beau L. Bassich, has the authority to act on www.neworteans.comlcltypGrk ' behalf of the Association in all matters pertaining to the Cooperative Endeavor Agreement: state of Louisiana and the City Park Improvement Association. The above resolution was approved by a majority of the members of the Executive Committee of the Boasd/.of commism~ of t;he Association as of this 3- 6_~' I day ofc ~~~ , 2002. a~~~~- Arlene Nesser Secretary New Orleans City Park Improvement Association , .An Equal Opportunity Employer I Palm Drlv.. December 4, 2002 70124-4608 MEETING NOTICE AND AGENDA FOR TUESDAY, DECEMBER 10, 2002 MEETING OF THE BOARD OF COMMISSIONERS OF CITY PARK FAX 504 483.9412 PLEASE NOTE TIME OF MEETING WWW.MWOriNns.comldtypark TIME: 3:30 p.m. PLACE: Administration Building, 1 Palm Drive 1. Roll Call. I 2. Introduction of Guests. 3. Approval of November 26, 2002 Minutes. 4. Management Report. 5. Communications. 6. Report of Officers. 7. Report of Committees. 8. Report of Museum Representative. 9. Report of Friends of City Park. 10. Unfinished Business. 11. New Business. 12. Adjournment. I ...... ,Op ...... _ I I Palm Drlv. December 4, 2002 Board of Commissioners 70124-4608 New Orleans city Park Improvement Association New Orleans, Louisiana 70124 Monthly Report Dear Commissioners: FAX 1104.483.9412 Short month! 'IfWW .newort.anLcomlcltypark "Celebration In The Oaks" going along nicely. will update at the Board meeting. Merry Christmas, Happy Holidays, and Happy New Year!! I Respectfully submitted, QOAM Robert W. Becker Beau L. Bassich~"/ Chief Executive Officer Executive Director RWB/BLB/dz REMINDER The Christmas Party will immediately follow the December Board Meeting at 4:30 p.m. in the Pavilion of the Two Sisters. I An Equal opportunity ImpIoyer 1 Palm Drlv. December 3, 2002 7DI24-4608 Because of the holidays and short month, the November Minutes and the Financial statements will be available at a later date. FAX 1104 483.9412 vrww.lM'WOrI ...nB.com/cltypark REMINDER Board Meeting - December 10, 2002 - 3:30 p.m. I Administration Building Christmas Party immediately following - 4:30 p.m. Pavilion of the Two Sisters I An Equal Opportunity Imployw 1/2210316:13.. New Orleans City Park Improvement Association - Page 1 -Balance Sheet For the Period 10/1102 thru 12131102 December December LV December December LV Current Assets Current Liabilities Cash 757,627 807,735 Accounts Payable 346,087 435,604 Restricted Cash Sales Taxes Payable 69,680 88,262 Accounts Receivable 322,875 271,945 Payroll Withholdings Payable 16,627 43,376 Allowance for Doubtful Accounts (7,923) (50,000) Accrued Liabilities 717,103 686,706 Due from PEPCO 1,500 Restricted Liabilities 310,859 22,037 Investments 149,910 100,878 Deferred Revenue 306,133 300,831 Restricted Investments 133,934 48,970 Prepaid Expenses 21,044 49,285 Total Current Liabilities 1,766,488 1,576,817 Deposits 32,006 31,786 Inventory 145,857 139,384 Long-Term Liabilities Total Current Assets 1,555,330 1,401,482 Notes Payable Leases Payable 159,538 308,438 Long Term Payables 1,194,406 1,302,988 Total Long-Term Liabilities 1,353,944 1,611,426 Long Term Assets Long Term Restricted Investments 604,346 280,010 Capital Buildings + Equipment 19,249,430 18,421,893 Accumulated Depreciation (8,183,167) (7,212,730) Retained Earnings - Oct 1 2,717,438 2,123,380 Construction in Progress 159,178 505,946 Contributed Capital 7,005,183 7,406,661 Total Long Term Assets 11,829,788 11,995,119 Total Capital 9,722,621 9,530,041 Net Income V.T.D. 542,065 678,317 Total Assets 13,385,118 13,396,601 Total Liabilities + Capital 13,385,118 13,396,601 ------ ~1I22/03 16:13 New orlean~rovement Association ary 2;dIj For the Period 10/1/02 thru 12131102 - December Budget Variance Year to Date BudgetYTD Variance Total Budget Self Generated Revenue 1,603,557 1,771,933 (168,376) 3,348,148 3,685,377 (337,229) 11,219,926 Oil + Gas Royalties Gross Revenue 1,603,557 1,771,933 (168,376) 3,348,148 3,685,377 (337,229) 11,219,926 Cost of Goods Sold 138,872 169,477 (30,605) 363,614 460,560 (96,946) 1,312,626 Gross Profit 1,464,685 1,602,456 (137,771) 2,984,534 3,224,817 (240,283) 9,907,300 Expenses Payroll 463,767 509,374 (45,607) 1,238,045 1,358,547 (120,502) 5,047,886 Overtime 1,416 (1,416) 20,605 5,308 15,297 26,060 Contract Labor 168,049 148,155 19,894 303,240 309,379 (6,139) 949,945 Payroll Benefits 58,247 59,232 (985) 159,523 168,262 (8,739) 640,642 Contract Services 20,418 17,274 3,144 41,749 56,516 (14,767) 260,021 Repairs + Maintenance 12,463 25,254 (12,791) 72,354 97,570 (25,216) 344,647 Utilities 41,746 36,511 5,235 108,387 106,492 1,895 416,347 Telephone 5,538 5,725 (187) 17,506 17,236 270 69,063 Communications 2,193 3,269 (1,076) 5,193 7,382 (2,189) 27,315 Supplies 31,269 33,730 (2,461 ) 82,036 93,932 (11,896) 317,456 Fuel 2,164 2,834 (670) 6,992 10,647 (3,655) 42,212 Bad Debt Expense Administrative 38,164 40,488 (2,304) 73,750 91,489 (17,739) 262,476 Travel + Entertainment 5,998 2,123 3,875 7,391 3,917 3,474 16,166 Insurance 32,593 32,915 (322) 97,779 98,743 (964) 399,038 Advertising 4,164 9,376 (5,192) 12,918 28,127 (15,209) 113,084 Interest 884 1,319 (435) 2,829 4,093 (1,264) 13,871 Uniforms 894 (894) 1,415 5,056 (3,641) 14.411 Other 749 855 (106) 22,103 12,565 9,538 35,260 CITO - Miscellaneous 41,371 26,200 15,171 56,947 27,400 29,547 80,400 Rentals 29,303 20,108 9,195 73,562 65,812 7,750 213,176 Special Events 4,558 4,558 55,594 60,700 (5,106) 73,800 Operating Expenses 963,680 977,052 (13,372) 2,459,919 2,629,173 (169,254) 9,363,276 Net Profit before Depreciation 501,006 625,404 (124,398) 524,615 595,644 (71,029) 544,024 Depreciation 43,341 43,341 131,984 131,210 774 519,024 Net Profit before Extraordinary Income 457,665 582,063 (124,398) 392,631 464,434 (71,803) 25,000 Extraordinary Income Net Profit 457,665 582,063 (124,398) 392,631 464,434 (71,803) 25,000 ~db' 1/22/03 12:58 New Orleans City Park Improvement Association Page 3 Net Profit by Department For the Period 10/1/02 - 12/31/02 December Budget Variance Year to Date BudgetYTD Varia[]~e (24,272) 22,758 (47,030) (78,570) 16,972 (95,542) olf Carts 15,616 27,909 (12,293) 62,428 126,704 (64,276) t.Driving Range 15,242 22,008 (6,766) 66,738 91,272 (24,534) Golf Restaurant (3,345) 2,838 (6,183) (8,082) 1,476 (9,558) Golf, Carts, Range, Rest 3,242 75,513 (72,271 ) 42,515 236,424 (193,909) Parkview Cafe (4,852) (4,766) (86) (11,971) (3,272) (8,699) Timken Gift Shop 1,045 2,442 (1,397) 9,636 14,824 (5,188) Carousel Concessions 22,498 23,622 (1,124) 25,485 32,436 (6,951 ) Stadium Concessions (4,763) 2,088 (6,851 ) 38,317 82,832 (44,515) Concessions 13,928 23,386 (9,458) 61,468 126,820 (65,352) Catering 32,629 80,724 (48,095) 178,274 174,626 3,648 Special Services Mgt (23,249) (22,878) (371) (62,216) (72,566) 10,350 Special Services 9,380 57,846 (48,466) 116,059 102,060 13,999 Rides 155,797 172,707 (16,910) 207,546 218,817 (11,271) Storyland 2,419 (479) 2,898 10,571 6,785 3,786 Arts Camp Boating & Fishing (247) (425) 178 (853) 52 (905) ,_ .. , ... _' 157,968 171,803 (13,835) 217,263 225,654 (8,391 ) ennis (12,473) (9,850) (2,623) (8,244) (3,747) (4,497) ennis Pro Shop 361 (142) 503 1,811 1,624 187 Tennis + Pro Shop (12,112) (9,992) (2,120) (6,433) (2,123) (4,310) Quadraplex (5,004) 1,043 (6,047) (6,157) (6,314) 158 Quadraplex Concessions (667) 1,836 (2,503) 1,880 8,296 (6,416) Sports Camp Quad + Concessions (5,671 ) 2,879 (8,550) (4,277) 1,982 (6,259) Botanical Gardens (19,404) 1,245 (20,649) (22,285) 3,866 (26,151) Celebration in the Oaks 517,680 543,970 (26,290) 597,409 511,944 85,465 Concerts 15,961 27,400 (11,439) CITO + Concerts 517,680 543,970 (26,290) 613,370 539,344 74,026 Stadia (23,927) (26,049) 2,122 (58,466) (80,086) 21,620 Miscellaneous 11,580 21,215 (9,635) 39,366 53,645 (14,279) Miscellaneous - PEPCO Development 22,914 (5,506) 28,420 14,024 (15,317) 29,341 Fiscal/Purchasing (49,796) (56,245) 6,449 (126,267) (145,707) 19,440 (35,122) (29,351 ) (5,771) (86,862) (86,108) (754) I,mark .. Maintenance ",.,"o (77,419) (96,874) 19,455 (250,654) (289,682) 39,028 ark Police (20,039) (46,739) 26,700 (65,641 ) (93,376) 27,735 dvertising (12,445) (16,269) 3,824 (36,231 ) (48.807) 12,576 uman Resources (18,028) (21,334) 3,306 (38,975) (44.032) 5,057 Safety (5,063) (7,435) 2,372 (15,343) (20,123) 4,780 457,665 582,063 (124,398) 392,631 464,434 (71,803) MINUTES OF THE BOARD OF COMMISSIONERS OF THE NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION. The regular meeting of the Board of Commissioners was called to order on Tuesday, December 10, 2002 at 3:38 p.m. by the President I noting a quorum was present. PRESENT: Edward Mathes, President; Commissioners Brown, Butler, Cabes, Dressel, Duplantier, Gaubert, Gusman, Hunter, Moffitt, O'Connor, Patron, Perry, Plough, Rogers, Schrenk, Tregre, Trimble and Turner. EXCUSED: Commissioners Harold, Hines, Hunn, Legrand, LoRusso, Lupin, Mestayer, Morgan, Nesser, Sorapuru, Summerour and Williams. ABSENT: Commissioners Batt, Galloway and Garvey. STAFF: Bob Becker, Chief Executive Officer; Beau Bassich, Executive Director; Minette Bruce, Chief Financial Officer; Melissa Ogden, Development Director; and, Dottie Ziegler, Executive Secretary. GUESTS: Mr. Steve Skinner, President and Mr. Jim Hahn, Sr. Vice President of KemperSports Management; two newly appointed Board members for 2003, Greg Keller from Bell South and Alan Heintzen, President of Eureka Homestead. President Mathes welcomed everyone to the last meeting of this year and thanked them for coming early. I Mr. Mathes introduced Mr. steve Skinner and Mr. Jim Hahn from KemperSports who are negotiating a contract with the Park for golf management. Mr. Hunter stated that Steve Skinner is President and Jim Hahn is Senior Vice President of KemperSports Management. He said that we have worked very closely with them over the last three years and have had a very nice relationship. Mr. Skinner thanked Bob Becker, Ed Mathes and Jim Hahn for the last three years and are looking forward to the next five years to take the management and operations to the next level at full control of all the golf operations, including golf maintenance. He said that they are excited and appreciates everyone's support. Mr. Hunter remarked that if Bob Becker is successful tomorrow going to civil Service Commission, KemperSports will be totally on their own for the first time in our relationship. Mr. Mathes stated that this is a major move for the Park and for KemperSports who will have more authority. Mr. Becker stated that this represents a move of about 20% of our employees. He said that they will be moving out of State civil I Service into the employment of KemperSports Management. He -2- commented that every single employee has chosen to move to Kemper. He remarked that we are going to civil service tomorrow for approval of the contract which he, steve Skinner and Ed Mathes have f executed and will be effective if Civil Service approves it tomorrow. He said that this is the cUlmination of a year's worth of effort with Kemper, our own employees and Civil Service. He commented that we are so excited about tomorrow and this is the reason Steve Skinner and Jim Hahn are here. Mr. Mathes introduced and welcomed two of our newly appointed 2003 Board members, Greg Keller with Bell South and Alan Heintzen, President of Eureka Homestead. Everyone applauded. Mr. Mathes recognized elected Commissioners for additional terms; Sally Duplantier, who will continue on the Board; Cheryl Cabes, who will change roles and come over from being President of the Friends to being a Board member; and, will Tregre, who will continue on the Board. Mr. Becker mentioned that after the first of the year, he will get together with Mr. Mathes and the new Board members to have an orientation session to familiarize everyone with the Board and the Park. MANAGEMENT REPORT - Mr. Becker stated that it rained yesterday but we had a little break in the weather, so this helped to catch up. CELEBRATION IN THE OAKS - Ms. Bruce reported that we have had good attendance. She said that we increased our prices this year both in the walking tour and the driving tour, with no resistance on price increases. She commented that the driving tour is actually I up this year, however, the walking tour had a couple of rainy days and cold nights which made the attendance lower. She said that overall we are about 96% of budget. Mr. Becker encouraged everyone to do the walking tour and the driving tour, especially with all the new exhibits, the new "Himalaya" ride which has been a hit, the train exhibit and the Conservatory which is absolutely beautiful. DEVELOPMENT - Mrs. ogden reported that she targeted a campaign for an annual year-end gift for City Park. She mailed about 608 letters to current Board members, former Board members, selected people from the Friends list, benefactors, Lark patrons, vendors and volunteers. She commented since Thanksgiving we received $7,700 from forty-six responses and her expenses were only $430. Mrs. Ogden explained to the Board members that this annual year-end gift is a contribution now and is different from the Endowment gift which can be paid over a number of years. She encouraged the Board members to remember City Park with their donations. Mr. Becker commented if anyone has someone that they think might be a I candidate for this year-end giving, please let Melissa Ogden know. -3- Mr. Becker thanked KemperSports Management for their annual fund gift to City Park. REPORT OF STANDING COMMITTEES: I ARCHITECTURE AND ENGINEERING COMMITTEE - Mr. Tregre reported that he and Bob Becker are meeting with the state roofing contractor to select roof materials for the first three buildings. Mr. Becker stated that after long hours of work on Joe O'Connor and Merlin Haydel's part, we reached a settlement with the state insurance carrier on hail damage and damage from Hurricane Georges and others. Mr. Becker mentioned that the committee looked at the proposal from Tulane Rowing Club to relocate the rowing area. Mr. Becker said that we are still pursuing the physical improvements at the front of the Park in association with the Museum's exhibits. Mr. Mathes commented that we are also looking at the expansion of the Catering area. Mr. Becker said that Mr. Schrenk met with the architect this week to give him instructions. Mr. Butler asked what is the timing of approval of the Tulane Rowing Club requests? Mr. Becker replied that Tulane has to come back and give us a detailed plan, stamped suitable for getting a building permit. He feels that this will be after the first of the I year, and also we will have to have a lease agreement with them. CELEBRATION IN THE OAKS COMMITTEE - Minette Bruce reported that it is going well. CONCESSIONS COMMITTEE - No Report. FINANCE COMMITTEE - Ms. Bruce reported that we are stretching vendors a little bit but are surviving. Mr. Becker stated that we submitted claims to FEMA related to the losses that we suffered from the storms. He said that we are expecting some checks from FEMA within the next month. GOLF COMMITTEE - No Report. HORTICULTURE AND GROUNDS COMMITTEE - Mrs. Duplantier reported that the Young Leadership Club (YLC) came out and cleaned up and replanted the front bed on Lelong Avenue. She said that YLC will come again in January to plant flowers and edging. She mentioned that lights were put on the garden at Lelong and it looks great. HUMAN RESOURCES COMMITTEE - No Report. I LEGAL COMMITTEE - No Report. -4- PUBLIC RELATIONS COMMITTEE - No Report. RISK MANAGEMENT COMMITTEE - No Report. SPECIAL EVENTS COMMITTEE - Mr. Becker sent Mr. Mathes and Mr. LoRusso a memorandum concerning Voodoo Fest. Mr. Becker said that he reached a proposed settlement with Steve Rehage on Voodoo Fest I concurring with a variety of factors and now have a fair reasonable settlement which he will discuss with Mr. Mathes. He remarked that Rehage sent our base settlement of $25,000 and will sent a few thousand dollars more. STABLES COMMITTEE - Mr. Plough stated that Equest Farms will have a small barn show on December 15, and Leslie Kramer has a boarders meeting scheduled on December 18. Mr. Becker and Mr. Plough will attend that meeting to talk about the park, draw more interest and answer any questions. Mr. Plough said that we want to let the boarders know about the Park and the lease with Leslie Kramer. STADIUM & RECREATION COMMITTEE - No Report. TENNIS COMMITTEE - No Report. FRIENDS OF CITY PARK - Mrs. Cabes stated that she wanted to know what impact the Friends of City Park have upon city Park. She quoted the following: 2000 $292,000 2001 $157,200 2002 $272,000 Mrs. Cabes stated that this totals almost $725,000 for the past I three years. She felt very pleased about these figures and that the Friends serves the needs of the Park. She said that Andrea Legrand will continue with the same procedure. Mrs. Cabes reminded that the New Year's Eve Pop-A-Cork responses are doing well. She said that people are hearing about it from the internet, concierges and travel agencies. She commented that many people have chosen the Park because of the location. Mrs. Cabes mentioned that we are getting more equipment with the Lark funds. Mr. Becker said that the tractor has come in and two riding mowers should be arriving any day. Mrs. Cabes stated that she enjoyed serving as President of the Friends and being on the Board. Ms. Perry questioned if the Friends organization was a totally volunteer organization or paid staff? Mrs. Cabes replied that the Friends pay two full-time employees and 1 part-time employee, the others are volunteers. Mr. Bassich stated that the Friends did give the Park some money when we first build the Administration Building. I -5- Mr. Mathes stated that on behalf of the entire Board, he thanked the Friends for their cooperation and assistance over the past few years. He felt that this result was through the efforts of cheryl Cabes. He said that the Board really does appreciate it. Everyone I applauded. LONG RANGE PLANNING COMMITTEE - No Report. BOTANICAL GARDEN - Mrs. Trimble thanked the Board of Commissioners for attending the Conservatory dedication. She felt that it was a huge success. She encouraged those members who did not attend to see it because they would be very proud of the way it looks. Mr. Mathes thanked Gen Trimble for all of her "push" for the new Conservatory over many years, because it hasn' t been easy. He said that it is a great product and great addition to the Park. Everyone applauded. RESOLUTION - Mr. Mathes read the resolution that authorizes Robert W. Becker, Chief Executive Officer, to negotiate on terms and conditions that he may deem advisable, a contract or contracts with the Louisiana Department of Agriculture and Forestry and to execute said documents on their behalf, and further, we do hereby give him the power and authority necessary to implement, maintain, amend or renew said document. Mr. Mathes moved for adoption of the resolution, seconded by Mr. Hunter and unanimously approved. CHRISTMAS PARTY - Mr. Mathes reminded that the Annual Board Christmas Party is at 4:30 p.m. today at the Pavilion of the TWO Sisters. He said that carriage rides will be available from 5:00 I p.m. to 6:15 p.m. in front of the Pavilion. RESOLUTIONS - Mr. Mathes presented resolutions to retiring Board members Suzanne Mestayer, Digges Morgan, Patricia Patron, Charles Turner, Everett Williams and Jude Sorapuru at the Christmas Party in the Pavilion of the TWo Sisters. (copies attached) RESOLUTION - Mr. Mathes also presented the resolution to Sheriff Foti for his outstanding help to City Park. (copy attached) AWARDS - At the Christmas Party, Mr. Mathes presented to Janet Larue, Barbara Hammett and Minette Bruce the prestigious "President's Award" which are beautiful Baccarat Massi Vases. Janet Larue and Minette Bruce were ecstatic, thanked the Board and accepted the award. Janet Larue accepted the award for Barbara Hammett who was ill at home. There being no further business, the meeting was adjourned by the President at 4:05 p.m. ;M:t'~ President 1 Palm Drive RESOLUTION New Orleans, LA 70124-4608 STATE OF LOUISIANA PARISH OF ORLEANS 504.482.4888 Be it resolved that the Board of Commissioners of the City Park FAX 504.483.9412 Improvement Association do hereby authorize Robert W. Becker, Chief Executive Officer to negotiate on terms and conditions that he www.neworleans.comlcltypark may deem advisable, a contract or contracts with the Louisiana Department of Agriculture and Forestry and to execute said documents on their behalf, and further, we do hereby give him the power and authority necessary to implement, maintain, amend or renew said document. The above resolution was passed by a majority of those present and I voting in accordance with the by-laws and articles of the Board of Commissioners of the City Park Improvement Association. I certify that the above and foregoing constitutes a true and correct copy of part of the minutes of a meeting of the Board of Commissioners of the City Park Improvement Association held on the 10th day of December, 02. Ml~ Secretary I An Equal Opportunity Employer ) i--'''_- RES()LtmON BOARD OF COMMISSIONERS NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION WHEREAS, New Orleans City Park is blessed with 1500 acres of beauty and picturesque' green space; and WHEREAS, 11 million residents and visitors who avail themselves of city Park to the natural beauty of this, the fifth largest urban Park in the country; and WHEREAS, maintaining New Orleans City Park has become more and more of a challenge; , and WHEREAS, proper funding to provide upkeep of these 1500 acres has not been available; , and WHEREAS, Sheriff Charles Foti has dedicated his office, his deputies and his inmates to help city Park by his "Prisoners in the Park" program to help with the upkeep of the· grass cutting and maintenance of most of these 1500 acres and major streets, in addition to the multitude of other projects such as helping with the cleanup and construction in Tad Gormley Stadium; and WHEREAS, Sheriff Foti's cajun Village and Christmas decorations has become a see" part of our important "Celebration In The Oaks" annual fund raiser, NOW, THEREFORE, BE IT RESOLVED, that the Board of Commissioners of the New city Park Improvement Association extends special thanks to SHERIFF CHARLES C. FOTI, JR. his Deputies and inmates for their efforts and enthusiasm in making New Orleans city Park an enjoyable retreat for all of our visitors. ",-a.-,_A" ... ~ DAY OF DECEMBER 20.~2. , t ir1-T~""':~=--- .. ---- ~L(") C-t1 ';!.14A/~Au B@!au L. Bassich BOARD OF COMMISSIONERS of the CITY PARK IMPROVEMENT ASSOCIATION RESOLUTION WHEREAS, Suzanne T. Mestayer is retiring from active service with the Board of Commissioners of the New Orleans city Park Improvement Association; and, WHEREAS, she has served unselfishly for eight years with great dedication and distinction; and, WHEREAS, she served as Treasurer, Chairman of the Finance Committee, and on Executive, Development, Concessions, and Nominating Committees and as a member of the Casino Restoration and Special Advisory committees, also on the RFP for Golf, and as a delegate to New Orleans Museum of Art, NOW, THEREFORE, BE IT RESOLVED, that the Board of commissioners of the New Orleans City Park Improvement Association hereby commends SuzanneT.Mestayer for her excellence of service and dedication to the public good; and, BE IT FURTHER RESOLVED, that this commendation conveys unto her the gratitude and appreciation of the Board of Commissioners of the New Orleans city Park Improvement Association; and, BE IT FURTHER RESOLVED, that this resolution be spread upon the minutes of Commissioners for posterity. rTED THIS 10 {i.; ~ DAY OF-..L&--=-:.~::...;lj:::::.::....:1....:..·nI WHEREAS, Digges ~organ is retiring from active service with the Board of commissioners of the New Orleans city Park Improvement Association; and, WHEREAS, he has served unselfishly for eight years with great dedication and distinction; and, WHEREAS, he served as President, Chairman of the Executive Committee and PEPCO; and also served as President Elect, Vice President, Chairman of the Development Committee and on the Casino Renovation, Special Advisory, Nominating, and Public Relations Committees and Celebration In The Oaks, NOW, THEREFORE, BE IT RESOLVED, that the Board of commissioners of the New Orleans City Park Improvement Association hereby commends Digges~organ for his excellence of service and dedication to the public good; and, BE IT FURTHER RESOLVED, that this commendation conveys unto him the gratitude and appreciation of the Board of Commissioners of the New Orleans city Park Improvement Association; and, BE IT FURTHER RESOLVED, that this resolution be spread upon the minutes of Commissioners for posterity. OPTE THIS /0 tt.-, DAY OF &uvrn..-tuv I c:?? cJ-ti 7 . ATTEST: -----;~1J-'::-:7::-::Jc_1..;;-,[_i~7.-:-::-: .. --.../:':'::: __ _ Edwa d C. Matties Arlene M. Nesser President Secretary BOARD OF COMMISSIONERS of the CITY PARK IMPROVEMENT ASSOCIATION RESOLUTION WHEREAS, Patricia G. Patron is retiring from active service with the Board of Commissioners of the New Orleans city Park Improvement Association; and, WHEREAS, she has served unselfishly for eight years with great dedication and distinction; and, WHEREAS, she served as Vice President, and also served on the Legal, Risk Management and Nominating Committees, NOW, THEREFORE, BE IT RESOLVED, that the Board of commissioners of the New Orleans city Park Improvement Association hereby commends Patricia G. Patron for her excellence of service and dedication to the public good; and, BE IT FURTHER RESOLVED, that this commendation conveys unto her the gratitude and appreciation of the Board of commissioners of the New Orleans city Park Improvement Association; and, BE IT FURTHER RESOLVED, that this resolution be spread upon the minutes of the Board of commissioners for posterity. ,,-\::E~ /J tI. DAY o. AfL&4n-!w.J,:< H .A • (J.~ ._-..:J ATTEST: ~l£t~j,---/ Edward C. Mathes Arlene M. Nesser President Secretary BOARD OF COMMISSIONERS of the CITY PARK IMPROVEMENT ASSOCIATION RESOLUTION WHEREAS, Jude T. Sorapuru is retiring from active service with the Board of Commissioners of the New Orleans city Park Improvement Association; and, WHEREAS, he has served unselfishly for four years with great dedication and distinction; and, WHEREAS, he served as a member on the Nominating, Stadium and Long Range Planning committees, NOW, THEREFORE, BE IT RESOLVED, that the Board of commissioners of the New Orleans city Park Improvement Association hereby commends JudeT. Sorapuru for his excellence of service and dedication to the public good; and, BE IT FURTHER RESOLVED, that this commendation conveys unto him the gratitude and appreciation of the Board of Commissioners of the New Orleans City Park Improvement Association; and, BE IT FURTHER RESOLVED, that this resolution be spread upon the minutes of the Board of Commissioners for posterity. I () rtv DAY OF--,-,{H--=---..t-_i!LI_~_----:--<./_;;(-,-tUJ_,;2..._. ATTEST: ______Arlene~~~t2~,~~"L>~?~J~{=~~~.~ M. Nesser Secretary ------_... -- l BOARD OF COMMISSIONERS of the CITY PARK IMPROVEMENT ASSOCIATION RESOLUTION WHEREAS, Charles W. Turner, Jr. is retiring from active service with the Board of Commissioners of the New Orleans city Park Improvement Association; and, WHEREAS, he has served unselfishly for eight years with great dedication and distinction; and, WHEREAS, he served as Chairman of the Tennis Committee and on the Architecture and Engineering, Long Range Planning and the Casino Restoration Committees, NOW, THEREFORE, BE IT RESOLVED, that the Board of Commissioners of the New Orleans city Park Improvement Association hereby commends Charles W. Turner, Jr. for his excellence of service and dedication to the public good; and, BE IT FURTHER RESOLVED, that this commendation conveys unto him the gratitude and appreciation of the Board of commissioners of the New Orleans city Park Improvement Association; and, BE IT FURTHER RESOLVED, that this resolution be spread upon the minutes of the Board of Commissioners for posterity. r'\~. /0 tic D.AY OF J.Ll~Jc} J ,;{H;l..... • ~l ~ n\\:-----:/ ATTEST: (ll(I';){y J Edward C~s Arlene M. Nesser President Secretary BOARD OF COMMISSIONERS of the CITY PARK. IMPROVEMENT ASSOCIATION RESOLUTION WHEREAS, Everett J. Williams is retiring from active service with the Board of commissioners of the New Orleans city Park Improvement Association; and, WHEREAS, he has served unselfishly for eight years with great dedication and distinction; and, WHEREAS, he served as a member of Golf, RFP for Golf, Public Relations, Special Events and Special Advisory committees, NOW, THEREFORE, BE IT RESOLVED, that the Board of Commissioners of the New Orleans City Park Improvement Association hereby commends Everett J. Williams for his excellence of service and dedication to the public good; and, BE IT FURTHER RESOLVED, that this commendation conveys unto him the gratitude and appreciation of the Board of Commissioners of the New Orleans City Park Improvement Association; and, BE IT FURTHER RESOLVED, that this resolution be spread upon the minutes of the Board of Commissioners for posterity. ADOPTE5.HIS--I..;;.;::.{}_tlv:.....-_ DAY OF--<.../h..::...... :L:....;·~"--,--'-_U~/'--t??_tJ-tJ_~_- __ • A I \ ~Ed~~~w~a~r~~~c~~.~a~t~n~e~s~~~~--~~ ATTEST:~!2,-,--:~~-"7Jf=---,,-J,-----_Arlene M. Nesser President secretaf'y . -, .. • Palin Drlv.. RESOLUTION Be it resolved by the Board of Commissioners of City 504.482.4888 Park Improvement Association that: 1. Beau L. Bassich shall be authorized to act on FAX 504.4113.9412 behalf of City Park Improvement Association in applying for a grant from the Louisiana Stadium & www.nnorleans.com/cltypark Exposition District for the purpose of refurbishing and maintenance on the Antique Carousel in Amusements in the amount of $7,500. 2. The Organization agrees to be responsible for the financial accountability of the grant. 3. The Organization will require that all requests for payments of these grant funds will be approved and signed off by the governing board. The foregoing resolution was approved by the Executive Commi ttee of the Board of Commissioners on December 10, 2002. Arlene M. Nesser Secretary Board of Commissioners I An Equal Opportunity Employer ---.~.------~ I Palm Drlv. RESOLUTION 70124-4608 Be it resolved by the Board of Commissioners of City Park Improvement Association that: SCl4.462.4888 1. Beau L. Bassich shall be authorized to act on behalf of city Park Improvement Association in FAX 504.483.9412 applying for a grant from the Louisiana Stadium & Exposition District for the purpose of rebuilding www.neworlHns.comlcltypark ; the Antique Car building for $2,500.00 and $14,070.82 will be used to enhance and beautify the neutral grounds located on Argonne Blvd. and Robert E. Lee Blvd for a total of $16,570.82 2. The organization agrees to be responsible for the financial accountability of the grant. 3. The Organization will require that all requests for payments of these grant funds will be approved and signed off by the governing board. The foregoing resolution was approved by the Executive Committee of the Board of Commissioners on December 10, 2002. Arlene M. Nesser Secretary Board of Commissioners I An Equal Opportunity Employ.'