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Agenda Document for Dorset Council

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Agenda Document for Dorset Council Public Document Pack Cabinet Date: Tuesday, 3 November 2020 Time: 10.00 am Venue: MS Teams Live Event Membership: (Quorum 3) Spencer Flower (Chairman), Peter Wharf (Vice-Chairman), Ray Bryan, Graham Carr- Jones, Tony Ferrari, Laura Miller, Andrew Parry, Gary Suttle, Jill Haynes and David Walsh Cabinet Lead Members (6) (are not members of the Cabinet but are appointed to work along side Portfolio Holders) Cherry Brooks, Piers Brown, Simon Gibson, Nocturin Lacey-Clarke, Byron Quayle and Jane Somper Chief Executive: Matt Prosser, South Walks House, South Walks Road, Dorchester, Dorset DT1 1UZ (Sat Nav DT1 1EE) For easy access to the Council agendas and minutes download the free public app Mod.gov for use on your iPad, Android and Windows tablet. Once downloaded select Dorset Council. For more information about this agenda please contact Kate Critchel 01305 252234 - [email protected] Due to the current coronavirus pandemic the Council has reviewed its approach to holding committee meetings. Members of the public are welcome to attend this meeting and listen to the debate either online by using the following link: Link to meeting via Teams Live Event Members of the public wishing to view the meeting from an iphone, ipad or android phone will need to download the free Microsoft Team App to sign in as a Guest, it is advised to do this at least 30 minutes prior to the start of the meeting.” Please note that public speaking has been suspended. However Public Participation will continue by written submission only. Please see detail set out below. Dorset Council is committed to being open and transparent in the way it carries out its business whenever possible. A recording of the meeting will be available on the councils website after the event. A G E N D A Page No. 1 APOLOGIES To receive any apologies for absence. 2 MINUTES 5 - 36 To confirm the minutes of the meeting held on 6 October 2020. 3 DECLARATIONS OF INTEREST To receive any declarations of interest. 4 PUBLIC PARTICIPATION To receive questions or statements on the business of the committee from town and parish councils and members of the public. Public speaking has been suspended for virtual committee meetings during the Covid-19 crisis and public participation will be dealt with through written submissions only. Members of the public who live, work or represent an organisation within the Dorset Council area, may submit up to two questions or a statement of up to a maximum of 450 words. All submissions must be sent electronically to [email protected] by the deadline set out below. When submitting a question please indicate who the question is for and include your name, address and contact details. Questions and statements received in line with the council’s rules for public participation will be published as a supplement to the agenda. Questions will be read out by an officer of the council and a response given by the appropriate Portfolio Holder or officer at the meeting. All questions, statements and responses will be published in full within the minutes of the meeting. The deadline for submission of the full text of a question or statement is 8.30am on 29 October 2020. 5 FORWARD PLAN 37 - 42 To consider the Cabinet Forward Plan. 6 QUESTIONS FROM MEMBERS To receive any questions from members in accordance with procedure rule 13. ITEMS IDENTIFIED FROM THE CABINET'S FORWARD PLAN 7 QUARTER 2 FINANCIAL MANAGEMENT REPORT 43 - 58 To consider a report of the Portfolio Holder for Finance, Commercial & Capital Strategy. 8 PROPERTY STRATEGY & ASSET MANAGEMENT PLAN 59 - 96 To consider a report of the Portfolio Holder for Cllr T Ferrari, Economic Growth, Assets & Property. 9 TRANSFORMATION PROGRAMME ANNUAL REPORT 97 - 126 To consider a report of the Portfolio Holder for Corporate Development and Change. 10 DORSET COUNCIL HOUSING ALLOCATIONS POLICY 2021 - 2026 127 - 252 To consider a report of the Portfolio Holder for Housing & Community Safety. 11 HOUSING STANDARDS ENFORCEMENT POLICY AND 253 - 314 STATEMENT OF PRINCIPLES FOR DETERMINING FINANCIAL PENALTIES 2020-2025 To consider a report of the Portfolio Holder for Housing and Community Safety. 12 PRIVATE SECTOR HOUSING ASSISTANCE POLICY 315 - 348 To consider a report of the Portfolio Holder for Housing and Community Safety. 13 A NEW WAY OF SECURING DEVELOPER CONTRIBUTIONS FOR 349 - 390 NHS INFRASTRUCTURE To consider a report of the Portfolio Holder for Planning. 14 ASPIRE ANNUAL ADOPTION REPORT FOR THE PERIOD FROM 1 391 - 422 APRIL 2019 TO 31 MARCH 2020 To consider a report of the Portfolio Holder for Children, Education, Skills and Early Help. 15 CABINET MEMBER UPDATE ON POLICY DEVELOPMENT MATTERS REFERRED TO AN OVERVIEW COMMITTEE(S) FOR CONSIDERATION Portfolio Holders to report. PANELS AND GROUPS To receive any minutes, recommendations or verbal updates from panels, groups and boards: 16 CLIMATE & ECOLOGICAL EMERGENCY EXECUTIVE ADVISORY PANEL UPDATE To receive an update from the Portfolio Holder for Highways, Travel and Environment. 17 URGENT ITEMS To consider any items of business which the Chairman has had prior notification and considers to be urgent pursuant to section 100B (4) b) of the Local Government Act 1972. The reason for the urgency shall be recorded in the minutes. 18 EXEMPT BUSINESS To move the exclusion of the press and the public for the following item in view of the likely disclosure of exempt information within the meaning of paragraph X of schedule 12 A to the Local Government Act 1972 (as amended). There are no exempt items of business on the agenda. Public Document Pack Agenda Item 2 DORSET COUNCIL - CABINET MINUTES OF MEETING HELD ON TUESDAY 6 OCTOBER 2020 Present: Cllrs Spencer Flower (Chairman), Peter Wharf (Vice-Chairman), Ray Bryan, Graham Carr-Jones, Tony Ferrari, Laura Miller, Andrew Parry, Gary Suttle, Jill Haynes and David Walsh Apologies: none Also present: Cllr Cherry Brooks, Cllr Piers Brown, Cllr Simon Gibson, Cllr Nocturin Lacey-Clarke, Cllr Byron Quayle, Cllr Beryl Ezzard, Cllr Rod Adkins, Cllr Tony Alford, Cllr Jon Andrews, Cllr Pete Barrow, Cllr Shane Bartlett, Cllr Dave Bolwell, Cllr Kelvin Clayton, Cllr Robin Cook, Cllr Jean Dunseith, Cllr John Worth, Cllr Barry Goringe, Cllr David Gray, Cllr Matthew Hall, Cllr Ryan Holloway, Cllr Rob Hughes, Cllr Nick Ireland, Cllr Sherry Jespersen, Cllr Carole Jones, Cllr Stella Jones, Cllr Paul Kimber, Cllr Rebecca Knox, Cllr Mike Parkes, Cllr Mary Penfold, Cllr Bill Pipe, Cllr Val Pothecary, Cllr Mark Roberts, Cllr Maria Roe, Cllr David Shortell, Cllr Andrew Starr, Cllr Clare Sutton, Cllr Roland Tarr, Cllr David Tooke, Cllr Sarah Williams, Cllr Jane Somper and Cllr Kate Wheller Officers present (for all or part of the meeting): Matt Prosser (Chief Executive), Aidan Dunn (Executive Director - Corporate Development S151), Kate Critchel (Senior Democratic Services Officer), Karyn Punchard (Corporate Director for Place Services), Sarah Cairns (Assistant Head of Assets and Infrastructure), Laura Cornette (Corporate Policy & Performance Officer), Bridget Downton (Head of Business Insight and Corporate Communications), Graham Duggan (Head of Community & Public Protection), Denise Hunt (Democratic Services Officer), Hilary Jordan (Service Manager for Spatial Planning), David McIntosh (Corporate Director (HR & OD)), Stuart Riddle (Senior Manager) and Vivienne Broadhurst (Interim Corporate Director - Adult Care Operations) 17. Minutes The minutes of the meeting held on 8 September 2020 were confirmed as a correct record and would be signed by the Chairman as soon as it was practical. 18. Declarations of Interest There were no declarations of interest to report. 19. Public Participation There were sixteen questions from the public. These questions were read out by Matt Prosser, Chief Executive and Jonathan Mair (Corporate Director, Legal and Democratic Services) and responded to by the appropriate Portfolio Holder. A Page 5 copy of the full questions and the detailed responses are set out in Appendix 1 these minutes. 20. Questions from Members There were three questions from Councillors S Jespersen, Nick Ireland and J Somper; these along with the responses are set out in Appendix 2 to these minutes. 21. Forward Plan The Cabinet Forward Plan for November 2020 to February 2021 was received and noted. 22. Initial, high-level, draft budget information for 2021/22 and MTFP for 2023- 2026 The Portfolio Holder for Finance, Commercial and Capital Strategy set out the report that provided a framework for the budget for 2021/2022 and the MTFP for 2021-2026. He also outlined the work that would be undertaken during the autumn and winter in order that the budget could be finalised at Council in February 2021. Dorset Council was facing a budget shortfall of more than £60m before grants and reliefs from Government reduce the net impact of this to around £35m. At this stage, the continuing impact of Covid-19 on council services and finances was unclear, but officers were working with the best assumptions and information available. Without further funding from Government, the Council would use significant quantities of its own reserves this year; this would place additional strain on the future resilience and potentially leave the Council unable to fund changes in demand-led services in future. The Leader of the Council would continue to raise these concerns with central government. In response to a question regarding fully funding the action plan of the Climate and Ecology Emergency Strategy, the Portfolio Holder advised that assurance could
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