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Agenda of Ordinary Council Meeting Agenda Notice is hereby given of an Ordinary Council Meeting Tuesday 12 May 2020 Commencing at 9.30am via Zoom www.waimatedc.govt.nz ORDINARY COUNCIL MEETING AGENDA 12 MAY 2020 Notice is hereby given that a meeting of the Waimate District Council, will be held via Zoom, on Tuesday 12 May 2020, commencing at 9.30am. Elected Members Craig Rowley Chairperson Sharyn Cain Deputy Chairperson Fabia Fox Councillor Sandy McAlwee Councillor Miriam Morton Councillor Tom O'Connor Councillor David Owen Councillor Colin Pankhurst Councillor Sheila Paul Councillor Quorum – no less than five members Significance Consideration Evaluation: Council officers, in preparing these reports have had regard to Council’s Significance and Engagement Policy. Council and Committee members will make the final assessment on whether the subject under consideration is to be regarded as being significant or not. Unless Council or Committee explicitly determines that the subject under consideration is to be deemed significant then the subject will be deemed as not being significant. Decision Making The Council, in considering each matter, must be: i. Satisfied that it has sufficient information about the practicable options and their benefits, costs and impacts, bearing in mind the significance of the decision; ii. Satisfied that it knows enough about and will give adequate consideration to the views and preferences of affected and interested parties bearing in mind the significance of the decisions to be made. Stuart Duncan Chief Executive Page 2 ORDINARY COUNCIL MEETING AGENDA 12 MAY 2020 Order Of Business Opening ......................................................................................................................................... 5 1 Council Prayer ..................................................................................................................... 5 2 Public Forum ........................................................................................................................ 5 3 Apologies ............................................................................................................................. 5 4 Visitors ................................................................................................................................. 5 5 Conflicts of Interest ............................................................................................................. 5 6 Identification of Major (Urgent) or Minor Items Not on the Agenda ................................. 5 Minutes .......................................................................................................................................... 6 7 Confirmation of Minutes ...................................................................................................... 6 7.1 Minutes of the Council Meeting held on 14 April 2020 .............................................. 6 8 Receipt of Minutes ............................................................................................................. 15 Nil Reports ........................................................................................................................................ 15 9 Mayor's Report ................................................................................................................... 15 Nil 10 Deputy Mayor's Report ...................................................................................................... 15 Nil 11 Councillors' Reports .......................................................................................................... 15 Nil 12 Chief Executive's Report ................................................................................................... 15 Nil 13 Council Actions Report ..................................................................................................... 15 Nil 14 Human Resources Report ................................................................................................. 16 14.1 Human Resources Report ...................................................................................... 16 15 Health and Safety Report .................................................................................................. 19 15.1 Health and Safety Report ....................................................................................... 19 16 Audit and Risk Committee Report .................................................................................... 21 Nil 17 General Reports ................................................................................................................. 22 17.1 Civil Defence Emergency Operations Centre Report .............................................. 22 17.2 Litter Infringement Fee ........................................................................................... 25 17.3 Finance Report - For the 9 months ended 31 March 2020 ..................................... 27 17.4 Presentation - Police .............................................................................................. 35 17.5 Economic Development Steering Group - White Horse Development Project - Stage 1 .................................................................................................................. 36 17.6 Orari Temuka Opihi Pareora Zone Committee Annual Report 2019 ....................... 58 Page 3 ORDINARY COUNCIL MEETING AGENDA 12 MAY 2020 17.7 Lower Waitaki South Coastal Canterbury Zone Committee Annual Report 2019 ....................................................................................................................... 63 17.8 Pop Black Memorial Scholarship Trust Fund .......................................................... 68 18 Consideration of Major (Urgent) or Minor Items not on the Agenda .............................. 75 Nil Public Excluded .......................................................................................................................... 76 19 Exclusion of the Public Report ......................................................................................... 76 19.1 Public Excluded Minutes of the Council Meeting held on 14 April 2020 .................. 76 19.2 Alpine Energy Shareholders Report - March 2020 ................................................. 76 19.3 Presentation - Alpine Energy .................................................................................. 76 20 Re-admittance of the Public Report.................................................................................. 77 Meeting Closure .......................................................................................................................... 77 Page 4 ORDINARY COUNCIL MEETING AGENDA 12 MAY 2020 OPENING 1 COUNCIL PRAYER 2 PUBLIC FORUM 3 APOLOGIES The Chair will call for any apologies. 4 VISITORS 17.4 – Waimate Police Presentation 17.6 – Orari-Temuka-Opihi-Pareora Zone Committee Presentation 17.7 – Lower Waitaki Zone Committee Presentation 5 CONFLICTS OF INTEREST As per the Local Authorities (Members’ Interests) Act 1968 (as below), the Chair will enquire if there are any Conflicts of Interest to be declared on any item on the agenda, and if so, for any member to declare this interest. Local Authorities (Members’ Interests) Act 1968 Councillors are reminded that if they have a pecuniary interest in any item on the agenda, then they must declare this interest and refrain from discussing or voting on this item and are advised to withdraw from the meeting table. 6 IDENTIFICATION OF MAJOR (URGENT) OR MINOR ITEMS NOT ON THE AGENDA 1. The Chair will call for any major (urgent business) or minor items not on the agenda to be raised according to Standing Orders, as below: a. Standing Orders 3.7.5 – Major Items An item not on the agenda for a meeting may be dealt with at the meeting if the local authority by resolution so decides, and the presiding member explains at the meeting at a time when it is open to the public – i. The reason why the item was not listed on the agenda; and ii. The reason why discussion of the item cannot be delayed until a subsequent meeting. b. Standing Orders 3.7.6 – Minor Items An item not on the agenda for a meeting may be dealt with at the meeting if – i. That item is a minor matter relating to the general business of the local authority; and ii. The presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but iii. No resolution, decision, or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion. Page 5 ORDINARY COUNCIL MEETING AGENDA 12 MAY 2020 MINUTES 7 CONFIRMATION OF MINUTES 7.1 MINUTES OF THE COUNCIL MEETING HELD ON 14 APRIL 2020 Author: Karalyn Reid, Committee Secretary and PA to the Mayor Authoriser: Tina Stevenson, Corporate Services Group Manager Attachments: 1. Minutes of the Council Meeting held on 14 April 2020 PURPOSE To present the unconfirmed Minutes of the Council Meeting held via Zoom on 14 April 2020 for confirmation. RECOMMENDATION That the minutes of the Council Meeting held on 14 April 2020 be adopted as a true and correct record. Item 7.1 Page 6 DRAFT UNCONFIRMED ORDINARY COUNCIL MEETING MINUTES 14 APRIL 2020 DRAFT UNCONFIRMED MINUTES Ordinary Council Meeting 14 April 2020 Page 7 DRAFT UNCONFIRMED ORDINARY COUNCIL MEETING MINUTES 14 APRIL 2020 DRAFT UNCONFIRMED MINUTES OF WAIMATE DISTRICT COUNCIL ORDINARY COUNCIL MEETING HELD VIA ZOOM ON
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