City Council Proposed 2020 Study and Budget Issues
Total Page:16
File Type:pdf, Size:1020Kb
City Council Proposed 2020 Study and Budget Issues Public Hearing Tuesday, January 14, 2020, 7 p.m. Study and Budget Issues Workshop Thursday, February 27, 2020, 8:30 a.m. City of Sunnyvale Notice and Agenda City Council Thursday, February 27, 2020 8:30 AM Council Chambers, City Hall 456 W. Olive Ave., Sunnyvale, CA 94086 Special Meeting: Study Issues and Budget Issues Workshop - 8:30 AM CALL TO ORDER Call to Order in the Council Chambers (Open to the Public) SALUTE TO THE FLAG ROLL CALL ORAL COMMUNICATIONS This category provides an opportunity for members of the public to address the City Council on items not listed on the agenda and is limited to 15 minutes (may be extended or continued after the public hearings/general business section of the agenda at the discretion of the Mayor) with a maximum of up to three minutes per speaker. Please note the Brown Act (Open Meeting Law) does not allow the Council to take action on an item not listed on the agenda. If you wish to address the Council, please complete a speaker card and give it to the City Clerk. Individuals are limited to one appearance during this section. NOTE: The Public Hearing for the proposed 2020 Study and Budget Issues was held on January 14, 2020. INTRODUCTION BY THE CITY MANAGER OVERVIEW OF THE STUDY/BUDGET ISSUES PROCESS REVIEW, DISCUSSION AND PRIORITY SETTING: STUDY/BUDGET ISSUES 20-0116 Study/Budget Issues Workshop CLOSING REMARKS AVAILABILITY OF RANKING/NEXT STEPS City of Sunnyvale Page 1 Printed on 2/13/2020 City Council Notice and Agenda February 27, 2020 ADJOURNMENT NOTICE TO THE PUBLIC The agenda reports to council (RTCs) may be viewed on the City’s website at sunnyvale.ca.gov after 7 p.m. on Thursdays or at the Sunnyvale Public Library, 665 W. Olive Ave. as of Fridays prior to Tuesday City Council meetings. Any agenda related writings or documents distributed to members of the City of Sunnyvale City Council regarding any open session item on this agenda will be made available for public inspection in the Office of the City Clerk located at 603 All America Way, Sunnyvale, California during normal business hours and in the Council Chamber on the evening of the Council Meeting, pursuant to Government Code §54957.5. Please contact the Office of the City Clerk at (408) 730-7483 for specific questions regarding the agenda. PLEASE TAKE NOTICE that if you file a lawsuit challenging any final decision on any public hearing item listed in this agenda, the issues in the lawsuit may be limited to the issues which were raised at the public hearing or presented in writing to the Office of the City Clerk at or before the public hearing. PLEASE TAKE FURTHER NOTICE that Code of Civil Procedure section 1094.6 imposes a 90-day deadline for the filing of any lawsuit challenging final action on an agenda item which is subject to Code of Civil Procedure 1094.5. Pursuant to the Americans with Disabilities Act, if you need special assistance in this meeting, please contact the Office of the City Clerk at (408) 730-7483. Notification of 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 35.160 (b) (1)) City of Sunnyvale Page 2 Printed on 2/13/2020 ewml a« Memorandum Sunnyvale Date: 2/25/2020 To: Honorable Mayor and Members of the City Council From: Kent Steffens, City Manager~ Subject: Study Issues and Budget Issues Supplemental Packet for February 27, 2020 Study/Budget Issues Workshop Overview In this packet, you will find supplemental materials for the February 27 Study Issues/Budget Issues Workshop. Staff recommends that these materials be incorporated into your Proposed 2020 Study and Budget Issues Binder. As some materials replace what is currently in your binder and some materials are new, please look carefully at the list below to guide you in which should be replaced and which are simply new additions. Included in this packet are New Study/Budget Issues and Department Worksheets for: Master List Boards/Commissions Rankings Sheet - replace current Public Works Summary Worksheet - replace current DPW 20-15-insert new Environmental Studies Summary Worksheet - replace current Community Development Summary Worksheet - replace current Budget Issues Budget Issues Worksheet - insert new Budget Issue #1: Bike Rack Installation Program in Commercial Areas -insert new Budget Issue #2: Add Ten New Public Safety Officer Positions to the Department of Public Safety Operating Budget to be Implemented over a Four-Year Period -insert new With the addition of the materials above, the Council will have 34 proposed study issues for consideration in addition to the 20 issues that remain underway from previous years. The newly proposed and continuing Study Issues are across nine departments as noted in the following tables. Heart of Silicon Valley" ms o,al ew Memorandum Sunnyvale Summary Tables Citywide Study Issues OCM COD ESD FIN HRD ITD LCS DPS DPW Continuing Study Continuing Study 20 1 6 1 1 1 0 2 1 7 Issues Issues New Study Issues 34 New Study Issues 1 15 2 1 0 1 3 0 11 Support 14 Support 1 4 1 0 0 1 1 0 6 Defer 5 Defer 0 2 0 0 0 0 0 0 3 Drop 15 Drop 0 9 1 1 0 0 2 0 2 None/No Rec. 0 None/No Rec. 0 0 0 0 0 0 0 0 0 Total 54 Total 2 21 3 2 1 1 5 1 18 Page 2 of 2 lb,, ev"al Memorandum Sunnyvale Date: 2/13/2020 To: Honorable Mayor and Members of the City Council From: Kent Steffens, City Manager <S? Subject: Council Study/Budget Issues Workshop Overview The purpose of the workshop is to identify study issue priorities for the 2020 calendar year and review budget issues for the coming fiscal year. The study issues process provides a method for identifying, prioritizing and analyzing policy issues in an efficient and effective way. It also provides a structured approach for addressing the large number of policy issues that are raised and considered by Council, while being mindful of resources and organizational bandwidth to conduct the studies. Fiscal Overview During the Study/Budget Issues Workshop, staff will be presenting Council an overview of the City's fiscal outlook and current conditions to inform the Study/Budget Issues prioritization process. Following Council's determination of study issue priorities, the City Manager will advise Council of staff's capacity for completing ranked issues. Any budget issues recommended for inclusion, or any prioritized study issues that require funds to initiate a study, will be presented for Council consideration as part of the FY 2020/21 budget. Context for Decision Making To help guide Council decision-making, the following is the list of Policy Priorities established and confirmed by Council at its Strategic Session on February 7, 2020: • Civic Center Campus Modernization • Ability of Infrastructure to Support Development and Traffic • Open Space Acquisition Planning: Future of Golf Courses • Downtown Sunnyvale • Improved Processes and Services through the Use of Technology • Accelerating Climate Action During Council's Strategic Session, staff provided an update on the many projects and initiatives underway that directly support each of the above-mentioned policy priorities and ultimately support the vision for Sunnyvale. As Council reviews the proposed study issues, special attention should be given to their alignment with operational and policy priorities, as well as the fiscal impact against other ongoing services. Heart of Silicon Valley lb,, evm Cat Memorandum Sunnyvale Study Issues Included in the 2020 study issue workplan process are 34 proposed study issues and 2 budget issues, of which staff supports ranking 13. The staff recommendation is still pending on issues being drafted by staff, identified below. It is important to note that "support" indicates that the study issue is a valid policy area, timely, and aligned with City interests. Given the current workload and resource constraints, while staff may "support" a study issue, it does not imply that there are sufficient resources to take on 13 new study/budget issues. The Staff Recommendation section of each study issue paper is drafted at the point in time when the issue was sponsored. The section indicates whether staff feels the policy issue should be considered by Council when ranked for priority, deferred to the next year, dropped from further consideration, or whether staff has no recommendation on the matter. Not included in this packet are the following Study/Budget issues that are currently being drafted by staff: • DPW 20-15: Cricket Stadium at Baylands Park • Budget Issue 1: Bike Rack Installation Program in Commercial Areas • Budget Issue 2: Add Ten New Public Safety Officer Positions to the Department of Public Safety Operating Budget to be Implemented over a Four-Year Period Once finalized, these will be posted on the Study Issues Webpage and distributed to Council as a packet supplement prior to the Study/Budget Issues Workshop. The 2019 Study Issues Workplan includes a total of 28 study issues, eight of which were continued from previous years. Since the 2019 workshop, eight study issues have been completed and another 10 are targeted to be completed by the spring of 2020. Of the remaining 10, all but two are scheduled to be completed by the end of 2020. Included in this packet is an update on each active study issue in the 2019 Study Issue Workplan, including estimated completion dates. Staff turnover has been a factor impacting completion of study issues. As with last year, the organization continues a significant amount of staff transition.