The Corporation of the Municipality of Chatham-Kent
Chatham-Kent Council – Electronic Meeting
Council Chambers, Chatham-Kent Civic Centre
April 26, 2021 6:00 P.M.
1. Call to Order
The Mayor called the meeting to Order:
Present: Mayor Darrin Canniff, Councillors Authier, Bondy, Ceccacci, Crew, Faas, Finn, Hall, Harrigan, Kirkwood-Whyte, Latimer, McGrail, B. McGregor, C. McGregor, Pinsonneault, Sulman, Thompson, and Wright
Absent: None
2. Disclosures of Pecuniary Interest (Direct or Indirect) And the General Nature Thereof
3. Supplementary Closed Session Agenda Items
4. Recess to Closed Session – 4:00 p.m. Councillor Carmen McGregor, Closed Session Chair
That Council move into a Closed Session Meeting of Council pursuant to Section 239 of the Municipal Act, 2001, as amended, for the following reasons:
Potential litigation and advice that is subject to solicitor-client privilege, including communications necessary for that purpose with regard to Bothwell Environmental Matters. Section 239(2)(e) & (f), Municipal Act, 2001.
Proposed acquisition or disposition of land by the municipality and advice that is subject to solicitor-client privilege, including communications necessary for that purpose with regard to Erie Shore Drive. Section 239(2)(c) & (f), Municipal Act, 2001.
5. Adjournment of Closed Session
Resumption of Electronic Open Council Meeting – 6:00 p.m.
As per By-law 113-2020 – An “Electronic Meeting” is defined as any regular or special meeting of Council that utilizes remote electronic access for the Members as per Bill 197, the COVID-19 Economic Recovery Act to allow for the continuation of remote Council, Committee, Board and Commission meetings outside of a declared provincial or municipal emergency.
6. Land Acknowledgement
7. Approval of Supplementary Agenda
There were no supplementary agenda items.
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8. Disclosures of Pecuniary Interest (Direct or Indirect) for Open Session Agenda Items and the General Nature There Of
Declaration of Interest, Municipal Conflict of Interest Act, R.S.O. 1990, .M.50 Re: Council/Committee/Local Board Agenda dated: April 26, 2021 Item Titles: Motion by Councillor Crew re Municipal Advertising Practices Item Nos.: 17(b) I, Councillor Hall hereby declare a potential (deemed/direct/indirect) pecuniary interest on the above noted Council/Committee/Board Agenda, Item, Title for the following reasons: Spouse owns an on-line newspaper.
9. Deputations – items on current agenda
As per By-law 113-2020: 3.10(g) -- Unless otherwise approved by the Chair, an Electronic Meeting shall not permit public deputations, except by way of electronic submission received in advance of the meeting, which shall be submitted to the Municipal Clerk’s office at [email protected] prior to 3:00 p.m. the day of the meeting, and shall be provided to members in advance of the meeting if possible. The Clerk shall verbally read out the written deputation at the beginning of the meeting;
The following deputations were received for items on the current agenda and read by the Municipal Clerk:
Deputations relating to 16(a) – Motion by Councillor Ceccacci re Media Campaign and Signs for Species at Risk: Tom Beaton, Mitchell’s Bay Area Association Leo Heuvelmans, Chair, Erieau Community Association
Deputations relating to 17(a) – Motion by Councillor Authier re Provincial Lockdowns Tera Fox R. Girard, T. Fox, G. Johnson
Deputations relating to 12 (b) – Motion by Councillor Hall re Woodlot Preservation Ken Bell - Great Lakes Community Eco-Initiative Eric Stewart Andrea O’Rourke Brian Stewart E. Blake Vince Timothy Kennedy Chris Knight Lisa Natvik Jay Cunningham, President, Kent Federation of Agriculture Olav Natvik Rock Geluk Larry Cornelis, President Sydenham Field Naturalists Denise Shepherd Earle Johnson, Regenerative Agricultural Land-Use Management Group Dennis Jack Marilyn and Gary Eagleson John Sarapnickas Ron Verhelle Reidun Garapick Louis Roesch Mona Natvik
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10. Consent Agenda
As per By-law 113-2020: 3.10(h) - The agenda shall be modified to allow for all items on the agenda to be voted upon at once, except for Planning Act matters and any others as determined by the Clerk. The Clerk shall first ask if any Member wishes to have any item on the agenda voted upon separately in which instance that item shall be voted upon separately;
The Municipal Clerk explained that all administrative reports and notices of motion would be listed under the Consent Agenda. Council would have the opportunity to pull any items off the consent agenda and place them aside to be discussed or voted on separately. All items not placed aside would be voted on in one motion.
The Municipal Clerk noted that the following items have been placed aside for discussion and voting:
Item # Title Pulled by Councillor Tender Award – Hot-Mix & Fibre Reinforced 11(c) Thompson, Ceccacci Asphalt RFP Award – Nurse Call System Replacement, 11(g) Latimer Riverview Gardens Municipal Modernization Program Grant 11(h) Latimer Application Hall, Harrigan, Latimer, 12(b) Motion by Councillor Hall re Woodlot Preservation B. McGregor, C. McGregor Tax Sale Write-off – 42 Southend Crescent, 13(b) Latimer Chatham Mitigating the Human and Social Impacts of Harrigan, Kirkwood- 14(a) COVID-19 Whyte, Latimer 14(b) Contract for Temporary Shelter Spaces Latimer, Ceccacci Motion by Councillor Authier re Provincial Authier, Latimer, C. 17(a) Lockdown McGregor Motion by Councillor Crew re Municipal Advertising 17(b) Conflict - Hall Practices
Councillor Wright moved, Councillor Faas seconded:
“That the following reports be approved as presented: 11(a), 11(b), 11(d), 11(e), 11(f), 12(a), 13(a), 15(a), 15(b), 15(c) and 16(a).”
The Mayor put the Motion
Councillor Vote Councillor Vote Authier Yes Latimer Yes Bondy Yes McGrail Yes Ceccacci Yes B. McGregor Yes Crew Yes C. McGregor Yes Faas Yes Pinsonneault Yes Finn Yes Sulman Yes Hall Yes Thompson Yes Harrigan Yes Wright Yes Kirkwood-Whyte Yes Mayor Canniff Yes
Yes Votes: 18 No Votes: 0 Motion Carried
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11. Tender Awards
(a) Tender Award: Contract T20-376, Wellington Street Reconstruction and Lacroix Street Watermain, Community of Chatham
This report was approved as part of the Consent Agenda.
(b) Tender Award: Contract T21-105C, Cold In-Place Recycling and Full Depth Reclamation with Expanded Asphalt Material
This report was approved as part of the Consent Agenda.
(c) Tender Award – Contract T21-105 Hot-Mix & Fibre Reinforced Asphalt Resurfacing Program
In response to a question by Councillor Thompson, the Director of Engineering explained that Brock Street is identified for resurfacing. Due to high water levels they were unable to resurface the road, however, based on the water level forecasts for this year, they will be investigating the road, to make sure it is safe and adequate for resurfacing. He noted that the ultimate capital plan project for Brock Street is to upgrade the road to a proper urban cross section, which includes road widening, on- street parking, drainage improvement, full curb and gutter and replacement of the road. It is on the capital plan, subject to Councill’s prioritization during budget deliberations.
Councillor Thompson moved, Councillor Ceccacci seconded:
“That
1. The 2021 Hot-Mix & Fibre Reinforced Asphalt Resurfacing Program be approved.
2. The tender in the amount of $7,818,942.17 including HST for the Hot-Mix & Fibre Reinforced Asphalt Resurfacing Program be awarded to Huron Construction Company, a division of Brennan Paving & Construction Ltd.
3. The Mayor and Clerk be authorized to sign the necessary agreement.”
The Mayor put the Motion
Councillor Vote Councillor Vote Authier Yes Latimer Yes Bondy Yes McGrail Yes Ceccacci Yes B. McGregor Yes Crew Yes C. McGregor Yes Faas Yes Pinsonneault Yes Finn Yes Sulman Yes Hall No Thompson Yes Harrigan Yes Wright Yes Kirkwood-Whyte Yes Mayor Canniff Yes
Yes Votes: 17 No Votes: 1 Motion Carried
(d) Contract Extension: Contract T18-125 – Municipal Bridge Washing (2021 & 2022)
This report was approved as part of the Consent Agenda.
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(e) RFP Award – Contract No. R21-190 – Trails Roster
This report was approved as part of the Consent Agenda.
(f) Secondary Plan for the South Side of Wallaceburg – RFP R21-183 Award
This report was approved as part of the Consent Agenda.
(g) RFP Award: R20-346 – Nurse Call System Replacement, Riverview Gardens
In response to a question by Councillor Latimer, the Supervisor of Building Maintenance explained that the lifespan of the system is approximately fifteen to twenty years. The advanced technology component of this system will be on-going through software updates.
Councillor Latimer moved, Councillor Crew seconded:
“That
1. The Request for Proposal in the amount of $439,627.03 (including HST) for the Nurse Call System Replacement be awarded to Cimtel Inc. Advanced Care, funded by the Senior Services Capital Homes Reserve (17746).” The Mayor put the Motion
Councillor Vote Councillor Vote Authier Yes Latimer Yes Bondy Yes McGrail Yes Ceccacci Yes B. McGregor Yes Crew Yes C. McGregor Yes Faas Yes Pinsonneault Yes Finn Yes Sulman Yes Hall Yes Thompson Yes Harrigan Yes Wright Yes Kirkwood-Whyte Yes Mayor Canniff Yes
Yes Votes: 18 No Votes: 0 Motion Carried
(h) Municipal Modernization Program Grant Application – RFP R21-213 Award
The Chief Financial Officer explained that the Provincial Government has yet to announce the funding recipients for this grant. The funding announcement is expected in approximately 2-4 weeks.
Councillor Latimer moved, Councillor Finn seconded:
“That
1. The proposal in the amount of $166,110 (including HST) for Consulting Services for the Core Services Base Budget Efficiency Review be awarded to KPMG LLP, with final terms of the agreement to be approved by the Director, Legal Services and Chief Financial Officer.
2. The Mayor and Clerk be authorized to enter into the recommended agreements.
3. Municipal funding requirements be sourced from the Strategic Reserve, the
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final amount will depend on the Province Municipal Modernization Grant Application announcement.”
The Mayor put the Motion
Councillor Vote Councillor Vote Authier Yes Latimer Yes Bondy Yes McGrail Yes Ceccacci Yes B. McGregor Yes Crew Yes C. McGregor Yes Faas Yes Pinsonneault Yes Finn Yes Sulman Yes Hall Yes Thompson Yes Harrigan Yes Wright Yes Kirkwood-Whyte Yes Mayor Canniff Yes
Yes Votes: 18 No Votes: 0 Motion Carried
12. Community Development
(a) Adolph Crescent Road Renaming, Community of Tilbury
This report was approved as part of the Consent Agenda.
(b) Motion by Councillor Hall re Woodlot Preservation
Councillor Hall thanked all residents who sent in written deputations this evening and presented a review of his motion. He emphasized that a full launch of public consultation is an important element as well as an analysis of best practices for incentive programs and woodlot preservation across Ontario to provide Council with new options.
Councillor Hall moved, Councillor B. McGregor seconded:
“That
1. The temporary by-law presented to Council on February 11, 2013 be passed, effective immediately, and expiring 120 days from the date of passing, or when repealed by a further vote of Council. Furthermore, administration be authorized to adjust any dates, signing names and other minor administrative matters within the by-law.
2. Administration be directed to: a) Consider an incentive program, with the goal of preserving woodlots in the community and providing land owners with tangible and flexible options for being included in the program. b) Launch a full public consultation process with interested parties, including virtual meetings and opportunities for comment on the Let’s Talk Chatham-Kent portal. c) Conduct an analysis of best practices for incentive programs and woodlot preservation across Ontario. d) Revise and update, for Council’s consideration, the current natural heritage policy. e) Revise and update, for Council’s consideration, the by-law from
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February 11, 2013. f) Present to Council all summaries, findings, analysis, comments, feedback, updated policies and bylaws in a report with recommendations, within 90 days of this motion being approved."
Council requested that parts of the motion be voted on separately.
The Mayor put Part 1 of the motion:
Councillor Vote Councillor Vote Authier Yes Latimer No Bondy Yes McGrail No Ceccacci Yes B. McGregor Yes Crew Yes C. McGregor Yes Faas No Pinsonneault No Finn No Sulman Yes Hall Yes Thompson No Harrigan Yes Wright No Kirkwood-Whyte Yes Mayor Canniff Yes
Yes Votes: 11 No Votes: 7 Motion Carried
The Mayor put Parts 2(a), (b) and (c) of the motion:
Councillor Vote Councillor Vote Authier Yes Latimer Yes Bondy Yes McGrail Yes Ceccacci Yes B. McGregor Yes Crew Yes C. McGregor Yes Faas Yes Pinsonneault Yes Finn Yes Sulman Yes Hall Yes Thompson Yes Harrigan Yes Wright Yes Kirkwood-Whyte Yes Mayor Canniff Yes
Yes Votes: 18 No Votes: 0 Motion Carried
The Mayor put Part 2(d) of the motion:
Councillor Vote Councillor Vote Authier Yes Latimer Yes Bondy Yes McGrail Yes Ceccacci Yes B. McGregor Yes Crew Yes C. McGregor Yes Faas Yes Pinsonneault Yes Finn Yes Sulman Yes Hall Yes Thompson Yes Harrigan Yes Wright Yes Kirkwood-Whyte Yes Mayor Canniff Yes
Yes Votes: 18 No Votes: 0 Motion Carried
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The Mayor put Part 2(e) of the motion:
Councillor Vote Councillor Vote Authier Yes Latimer No Bondy Yes McGrail Yes Ceccacci Yes B. McGregor Yes Crew Yes C. McGregor Yes Faas Yes Pinsonneault No Finn No Sulman Yes Hall Yes Thompson Yes Harrigan Yes Wright No Kirkwood-Whyte Yes Mayor Canniff Yes
Yes Votes: 14 No Votes: 4 Motion Carried
The Mayor put Parts 2(f) of the motion:
Councillor Vote Councillor Vote Authier Yes Latimer Yes Bondy Yes McGrail Yes Ceccacci Yes B. McGregor Yes Crew Yes C. McGregor Yes Faas No Pinsonneault Yes Finn Yes Sulman Yes Hall Yes Thompson Yes Harrigan Yes Wright Yes Kirkwood-Whyte Yes Mayor Canniff Yes
Yes Votes: 17 No Votes: 1 Motion Carried
13. Finance, Budget, Information Technology & Transformation
(a) Tax Policy 2021
This report was approved as part of the Consent Agenda.
(b) Tax Sale Write-off – 42 Southend Crescent, Chatham
In response to a question by Councillor Latimer, the Director of Housing Services explained that this project will be a priority and will have a finished completion date of late 2022 based on current timelines and information.
Councillor Latimer moved, Councillor Finn seconded:
“That
1. Taxes totaling $66,152.77 for 42 Southend Crescent, Chatham be approved for a write off as uncollectible due to a failed tax sale on November 20, 2019, and the debt attributable to education taxes be charged to the school boards.
2. Administration be authorized to vest 42 Southend Crescent, Chatham into the name of the Corporation of the Municipality of Chatham-Kent.”
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The Mayor put the Motion
Councillor Vote Councillor Vote Authier Yes Latimer Yes Bondy Yes McGrail Yes Ceccacci Yes B. McGregor Yes Crew Yes C. McGregor Yes Faas Yes Pinsonneault Yes Finn Yes Sulman No Hall Yes Thompson Yes Harrigan Yes Wright Yes Kirkwood-Whyte Yes Mayor Canniff Yes
Yes Votes: 17 No Votes: 1 Motion Carried
14. Community Human Services
(a) Mitigating the Human and Social Impacts of COVID-19
The Director of Public Health gave a brief presentation on the human and social impacts of COVID-19.
Councillor Harrigan thanked administration for providing Council with a detailed report and to the Public Health Unit who have done an excellent job helping and leading our community through this pandemic.
Councillor Harrigan moved, Councillor Kirkwood-Whyte seconded:
“That
1. This recommendation report and its two recommended areas of action to address the human and social impacts of COVID-19 be accepted: i. Continue to strengthen key determinants of health; and ii. Establish and implement a Municipal Diversity, Equity and Inclusion (DEI) Strategy.
2. Administration be directed to: a. Move forward with planning and implementing actions to address the areas identified in this report including formal consultation with the Community Response and Recovery Strategy Social Planning Tables and any other groups required to ensure community engagement; b. Support current and future conversations with the area’s Urban Indigenous people; c. Support strategic and education sessions with Council to prioritize action items; d. Update Council on progress and identified needs moving forward; and e. Dedicate human resources to operationalize a Municipal DEI Strategy, specifically, hire a Diversity Equity and Inclusion Coordinator to be housed within Corporate Services of the Municipality for a period of 2 years, to be funded from the OW corporate initiatives reserve.”
The Mayor put the Motion
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Councillor Vote Councillor Vote Authier Yes Latimer Yes Bondy Yes McGrail Yes Ceccacci Yes B. McGregor Yes Crew Yes C. McGregor Yes Faas Yes Pinsonneault Yes Finn Yes Sulman No Hall Yes Thompson Yes Harrigan Yes Wright Yes Kirkwood-Whyte Yes Mayor Canniff Yes
Yes Votes: 17 No Votes: 1 Motion Carried
(b) Contract for Temporary Shelter Spaces
Councillor Latimer sought clarification on the estimated cost to the Municipality if we did not proceed with this recommendation. The Director of Employment and Social Services explained that if these recommendations were not approved it could cost the Municipality an additional $200,000.00 per year in room rentals. It could also result in the municipality being given notice to vacate and have to find another temporary location, which could pose a challenge in the current market. This could put fifty to sixty people out on the street, should that happen.
Councillor Latimer moved, Councillor Ceccacci seconded:
“That
1. The Director of Employment and Social Services be authorized to enter into a 12 month sole source agreement with Sunray Group for 32 rooms at the Travelodge Hotel in the City of Chatham (planned to commence June 1, 2021 to May 31, 2022, with the potential of extension for up to 12 additional months).” The Mayor put the Motion
Councillor Vote Councillor Vote Authier Yes Latimer Yes Bondy Yes McGrail Yes Ceccacci Yes B. McGregor Yes Crew Yes C. McGregor Yes Faas Yes Pinsonneault Yes Finn Yes Sulman Yes Hall Yes Thompson Yes Harrigan Yes Wright Yes Kirkwood-Whyte Yes Mayor Canniff Yes
Yes Votes: 18 No Votes: 0 Motion Carried
15. Corporate Services
(a) Claims Fluctuation Reserve
This report was approved as part of the Consent Agenda.
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(b) Amending Contractual Appointment By-law
This report was approved as part of the Consent Agenda.
(c) Motion by Councillor Kirkwood-Whyte re Support for the 988 Suicide Crisis Line Initiative
This report was approved as part of the Consent Agenda.
16. Infrastructure & Engineering Services
(a) Motion by Councillor Ceccacci re Media Campaign and Signs for Species at Risk
This report was approved as part of the Consent Agenda.
Councillor McGrail moved, Councillor C. McGregor seconded:
“That the meeting be extended to 10:15 pm”.
The Mayor put the Motion Motion Carried
17. Chief Administrative Office
(a) Motion by Councillor Authier re Provincial Lockdown
Councillor Authier moved, Councillor Finn seconded:
“Whereas the Municipality of Chatham-Kent is in another lockdown which is hurting small businesses and attributing to rising mental health concerns; And Whereas there is no current date for the easing of COVID-19 restrictions; And Whereas every subsequent lockdown has seen the closure of more small businesses and a rise in mental health issues; Therefore be it resolved that 1. The Mayor send a letter to the Honourable Premier Doug Ford requesting the Premier to review lock downs and apply them on a regional basis considering COVID numbers. 2. The Mayor send a letter to the Honourable Premier Doug Ford requesting additional financial assistance for businesses affected by the COVID-19 restrictions. Also that additional funding be allocated to assist those dealing with mental health issues resulting from COVID-19 restrictions.”
Council requested that the parts of the motion be voted on separately.
The Mayor put Part 1 of the motion
Councillor Vote Councillor Vote Authier Yes Latimer No Bondy Yes McGrail No Ceccacci No B. McGregor No Crew No C. McGregor No Faas No Pinsonneault Yes Finn Yes Sulman No Hall No Thompson No Harrigan No Wright No
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Councillor Vote Councillor Vote Kirkwood-Whyte Abstain Mayor Canniff No
Councillor Kirkwood-Whyte abstained from the vote without declaring a conflict, therefore her vote will be counted in the negative.
Yes Votes: 4 No Votes: 14 Motion Defeated
The Mayor put Part 2 of the motion
Councillor Vote Councillor Vote Authier Yes Latimer Yes Bondy Yes McGrail Yes Ceccacci Yes B. McGregor Yes Crew Yes C. McGregor Yes Faas Yes Pinsonneault Yes Finn Yes Sulman Yes Hall Yes Thompson Yes Harrigan Yes Wright Yes Kirkwood-Whyte Yes Mayor Canniff Yes
Yes Votes: 18 No Votes: 0 Motion Carried
(b) Motion by Councillor Crew re Municipal Advertising Practices
Councillor Crew moved, Councillor Kirkwood-Whyte seconded:
“That administration review our advertising practices and provide a report to Council with recommendations providing balanced advertising including social media and local media considering all citizens in Chatham-Kent.”
The Mayor put the Motion
Councillor Vote Councillor Vote Authier Yes Latimer Yes Bondy Not Present McGrail Yes Ceccacci Yes B. McGregor Yes Crew Yes C. McGregor Yes Faas Yes Pinsonneault Yes Finn Yes Sulman Yes Hall Conflict Thompson Yes Harrigan Yes Wright Yes Kirkwood-Whyte Yes Mayor Canniff Yes
Yes Votes: 16 No Votes: 0 Motion Carried
18. Notices of Motion
(a) Presentation of new Notices of Motion
Chatham-Kent Council at its meeting held on April 26, 2021 Page 12 of 15 Councillor Authier presented a notice of motion regarding the extension of business license expiry dates. This item will be added to the May 10, 2021 Council Meeting agenda for discussion and voting.
Councillor Latimer presented a notice of motion regarding reduced parking rates for Access Open Minds. This item will be added to the May 10, 2021 Council Meeting agenda for discussion and voting.
Councillor B. McGregor presented a notice of motion Diversity, Equity and Inclusion training for Council Members. This item will be added to the May 10, 2021 Council Meeting agenda for discussion and voting.
19. Closed Session Reports
Council Closed Session Report Monday, April 26, 2021 4:00 p.m. – 5:22 p.m.
Members Present: Chair C. McGregor, Mayor Canniff, Councillors Authier, Ceccacci, Crew, Faas, Finn, Hall, Harrigan, Kirkwood-Whyte, Latimer, McGrail, Pinsonneault, Sulman, Thompson, and Wright
Absent: Councillors Bondy and B. McGregor
Council received information on: Potential litigation and advice that is subject to solicitor-client privilege, including communications necessary for that purpose with regard to Bothwell Environmental Matters. 239(2)(e) & (f), Municipal Act, 2001. Proposed acquisition or disposition of land by the municipality and advice that is subject to solicitor-client privilege, including communications necessary for that purpose with regard to Erie Shore Drive. Section 239(2)(c) & (f), Municipal Act, 2001.
Councillor C. McGregor moved, Councillor Hall seconded:
“That the April 26, 2021 Closed Session Report be received.”
The Mayor put the Motion
Councillor Vote Councillor Vote Authier Yes Latimer Yes Bondy Yes McGrail Yes Ceccacci Yes B. McGregor Yes Crew Yes C. McGregor Yes Faas Yes Pinsonneault Yes Finn Yes Sulman Yes Hall Yes Thompson Yes Harrigan Yes Wright Yes Kirkwood-Whyte Yes Mayor Canniff Yes
Yes Votes: 18 No Votes: 0 Motion Carried
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20. Approval of Communication Items
(a) Approval of the April 26, 2021 Council Information Package
Councillor Kirkwood-Whyte moved, Councillor Wright seconded:
“That the April 26, 2021 Council Information Package be approved.”
The Mayor put the Motion
Motion Carried
21. Non Agenda Business
Mayor Canniff advised Council that Jeff Bray, Director of Parks, Recreation and Cemeteries will be leaving the Municipality to work for the City of St. Thomas. The General Manager of Infrastructure and Engineering stated that Mr. Bray has been extremely active in the community and has been instrumental in building a strong team in charge of one of the broadest portfolios in Chatham-Kent. He wanted to publicly thank Mr. Bray for his contributions to the community and are sorry to lose him, adding that he wished him and his family well and all the best in the next phase of his career.
22. Reading of By-law
(a) First Reading
Councillor Sulman moved, Councillor Harrigan seconded:
“That the By-laws be taken as read for the first time.”
The Mayor put the Motion Motion Carried
(b) Second Reading
Councillor Sulman moved, Councillor Harrigan seconded:
“That the By-laws be taken as read for the second time.”
The Mayor put the Motion Motion Carried
(c) Council to go into Committee, if Required, to Discuss By-law
(d) Resumption of Council
(e) Third and Final Reading
i. By-law to Rename a Certain Street in the Municipality of Chatham-Kent (Adolph Crescent)
ii. By-law to amend By-law 78-2019, to provide of Contractual Enforcement Officers for the Corporation of the Municipality of Chatham-Kent
iii. By-law to set Tax Ratios for Prescribed Property Classes for Municipal Purposes for the 2021 Taxation Year
iv. By-law to establish maximum tax increases for certain Commercial, Industrial & Multi-Residential properties for the 2021 taxation year
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v. By-law to adopt Optional Tools for the purposes of administering limits for eligible properties within the Meaning of Section 331 (New Construction) of the Municipal Act, 2001 regarding the Commercial, Industrial and Multi- Residential Property Classes
vi. By-law to temporarily prohibit the Clear Cutting of Woodlots, Woodlands and parts of Woodlots or Woodlands in the Municipality of Chatham-Kent.
vii. By-law to confirm proceedings of the Council of The Corporation of the Municipality of Chatham-Kent at its meeting held on the 26th day of April, 2021
Councillor Faas moved, Councillor Pinsonneault seconded:
“That the by-laws be taken as read for a third time and finally passed.”
The Mayor put the Motion Motion Carried
23. Resolution Council in Closed Session & Adjournment
Councillor C. McGregor moved, Councillor Ceccacci seconded:
”That Chatham-Kent Council adjourn to its next Meeting to be held on Monday, May 10, 2021 and that Chatham-Kent Council authorize itself to meet in closed session on that day to discuss any matters permitted by The Municipal Act.”
The Mayor put the Motion Motion Carried
The meeting adjourned at 10:05 p.m.
______Mayor – Darrin Canniff
______Clerk – Judy Smith
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Municipality of Chatham-Kent
Infrastructure and Engineering Services
Engineering and Transportation Division
To: Mayor and Members of Council
From: Mark McFadden, P.Eng. Manager, Engineering (Traffic & Underground Infrastructure)
Date: March 26, 2021
Subject: Tender Award: Contract T20-376, Wellington Street Reconstruction and Lacroix Street Watermain, Community of Chatham
Recommendations
It is recommended that:
1. The tender in the amount of $3,329,567.60, including HST for the Wellington Street Reconstruction and Lacroix Street Watermain Replacement, Community of Chatham be awarded to J&J Lepera Infrastructures Inc.
2. The Mayor and Clerk be authorized to sign the necessary agreement.
Background
In the spring of 2017, Public Works received a complaint of a large sinkhole on Wellington Street in the roadway. After an inspection, it was determined that the combined sewer had failed at this location, causing the road to fail. At that time, it was determined that the overall condition of the sewer was poor and future failure was imminent. A temporary sewer repair was made, and it was determined that the infrastructure within the project area was due for replacement. The work along Wellington Street was originally planned to occur during the 2018 construction season. However, the project was postponed due to a number of other Municipal infrastructure projects that were scheduled in close proximity to the site at the time.
The watermain upgrade replacement work on Lacroix Street was planned as part of a larger contract that also included re-lining of the existing combined sewers on Lacroix Street. This contract was tendered in April of 2019, but the project was cancelled when the tenders came in over budget. The watermain work on Lacroix Street was added to the Wellington Street project scope, and the remaining work on Lacroix Street, mainly re-lining of the combined sewers, will be tendered in a future project. Tender Award: Contract T20-376 2 Wellington Street Reconstruction and Lacroix Street Watermain, Community of Chatham
This project has been approved as part of the 2021 Watermain and Sanitary Sewer lifecycle budgets by the Public Utilities Commission, as well as the 2021 Storm Sewer lifecycle budget and the 2021 Roads Resurfacing lifecycle budget.
RC Spencer Associates Inc. is carrying out the engineering, contract administration and inspection on this project.
Comments
The sanitary sewer portion of this project consists of removing the existing combined sewer and installing approximately 500 metres of 200 mm to 300 mm diameter PVC sewer pipe and 7 manholes. A total of 45 lateral service connections will be installed.
The storm sewer portion of this project consists of approximately 135 metres of 375 mm and 450 mm diameter PVC sewer pipe, 244 metres of 525 mm to 825 mm diameter precast concrete sewer pipe, 6 manholes and 15 catch basins, all to be replaced. A total of 45 lateral service connections will be installed.
The watermain portion of the project consists of replacing approximately 500 metres of 200 mm diameter watermain along Wellington Street, was well as upgrading 185 metres of existing 150 mm diameter watermain on Lacroix Street to 200 mm diameter via directional drill methods to help minimize the amount of excavation and overall disruption to traffic within the Lacroix Street corridor. A total of 53 water services and 5 fire hydrants will be replaced.
The concrete curbs, concrete sidewalk and paved road along Wellington Street will be replaced as part of the reconstruction. Surface works on Lacroix Street will include milling and paving of the two northbound lanes, as well as any necessary restoration.
The Purchasing Officer received and opened tenders for the work on Thursday, March 18, 2021. The results are as follows:
Bidder Location Bid (including HST) J&J Lepera Infrastructures Inc. Windsor, ON $3,329,567.60* Clarke Construction Inc. Blenheim, ON $3,333,500.00 Nevan Construction Inc. Kingsville, ON $3,612,830.35 *NOTE: A clerical error was corrected and impacted the tender amount.
RC Spencer Associates Inc. has reviewed the tenders and found them to be complete in all respects, except for the bid submitted by J&J Lepera Infrastructures Inc. which had a clerical error that impacted the tender bid amount and is reflected in the above table.
It is the recommendation herein that the contract be awarded to J&J Lepera Infrastructures Inc. who submitted the lowest tender bid.
Tender Award: Contract T20-376 3 Wellington Street Reconstruction and Lacroix Street Watermain, Community of Chatham
Areas of Strategic Focus and Critical Success Factors
The recommendations in this report support the following areas of strategic focus:
Economic Prosperity: Chatham-Kent is an innovative and thriving community with a diversified economy
A Healthy and Safe Community: Chatham-Kent is a healthy and safe community with sustainable population growth
People and Culture: Chatham-Kent is recognized as a culturally vibrant, dynamic, and creative community
Environmental Sustainability: Chatham-Kent is a community that is environmentally sustainable and promotes stewardship of our natural resources
The recommendations in this report support the following critical success factors:
Financial Sustainability: The Corporation of the Municipality of Chatham-Kent is financially sustainable
Open, Transparent and Effective Governance: The Corporation of the Municipality of Chatham-Kent is open, transparent and effectively governed with efficient and bold, visionary leadership
Has the potential to support all areas of strategic focus & critical success factors
Neutral issues (does not support negatively or positively)
Consultation
The Tenders were opened by the Purchasing Officer and reviewed by the Engineering and Transportation Division and by RC Spencer Associates Inc.
Financial Implications
This project is being funded through the 2021 Watermain and Sanitary lifecycle budgets by the Public Utilities Commission, as well as the 2021 Road and Storm sewer lifecycle budgets.
Tender Award: Contract T20-376 4 Wellington Street Reconstruction and Lacroix Street Watermain, Community of Chatham
The project summary is set out in the following table:
Financial Implications T20-367 Wellington Street Reconstruction and Lacroix Street Watermain Replacement Project Costs
Description Total A) Project Costs Recommended Tender $2,946,520.00 Plus HST 13% $383,047.60 Less HST Rebate 11.24% - $331,188.85 Total Project Costs $2,998,378.75 B) Estimated Project Funding 2021 Watermain Lifecycle Budget – 34.9% $1,046,434.18 2021 Sanitary Sewer Lifecycle Budget – 23.0% $689,627.11 Total PUC Funding $1,736,061.29 2021 Roads Lifecycle Budget – 13.5% $404,781.13 2021 Storm Sewer Lifecycle Budget – 28.6% $857,536.33 Total Municipality of Chatham-Kent Funding $1,262,317.46 Total Project Funding $2,998,378.75
The low tender bid submitted by J&J Lepera Infrastructures Inc. was within the budget estimate.
Tender Award: Contract T20-376 5 Wellington Street Reconstruction and Lacroix Street Watermain, Community of Chatham
Prepared by: Reviewed by:
______Debbie Cooper, C.Tech Mark McFadden, P.Eng. Engineering Technologist Manager, Engineering Engineering and Transportation Engineering and Transportation
Reviewed by: Reviewed by:
______Chris Thibert, P.Eng. Thomas Kelly, P.Eng., MBA Director, Engineering General Manager Engineering and Transportation Infrastructure and Engineering Services
Consulted and confirmed the content of the consultation section of the report by:
______Tim Sunderland Jennifer Scherle General Manager Purchasing Officer Chatham-Kent Public Utilities Commission Financial Services
Attachments: Appendix A – Consultant Recommendation Letter
(RTC:\Infrastructure & Engineering\I&ES\2020\4367 – Tender Award Contract T20-376 Wellington Street Reconstruction and Lacroix Street Watermain
Back to Top Municipality of Chatham-Kent
Infrastructure and Engineering Services
Engineering and Transportation Division
To: Mayor and Members of Council
From: Brendan Falkner, P.Eng., MEM Manager, Engineering (Roads & Bridges)
Date: April 6, 2021
Subject: Tender Award, Contract # T21-105C, Cold In-Place Recycling and Full Depth Reclamation with Expanded Asphalt Material
Recommendations
It is recommended that:
1. The 2021 Cold In-Place Recycling and Full Depth Reclamation with Expanded Asphalt Material Program be approved.
2. The tender in the amount of $3,359,384.23 including HST for Cold In-Place Recycling and Full Depth Reclamation with Expanded Asphalt Material be awarded to Huron Construction Company, a division of Brennan Paving and Construction Ltd.
3. The Mayor and Clerk be authorized to sign the necessary agreement.
Background
The Engineering and Transportation staff have reviewed various road sections to be rehabilitated in the 2021 Cold In-Place Recycling with Expanded Asphalt Material (CIREAM) and Full Depth Reclamation (FDR) Program, based on the Pavement Condition Index (PCI). This data, collected by StreetScan in early 2020, was used for the purpose of identifying candidates for a multi-year Cold In-Place Recycling Program, including the road sections identified for this year’s program.
To confirm that the roads identified by Engineering staff were appropriate candidates, further geotechnical investigations were required and completed. In the fall of 2019 (Front Line) and the winter of 2021 (Communication Road and Middle Line) MTE Consultants Inc. were commissioned to complete the investigations and provide a technical report for each of these road sections. The investigations consisted of a visual inspection as well as core sampling of the existing asphalt pavement to determine the pavement and subbase structure. Tender Award: Contract T21-105C 2 Cold In-Place Recycling and Full Depth Reclamation with Expanded Asphalt Material
The road sections identified in this year’s CIREAM contract (Communication Road, Front Line and Middle Line) were recognized as appropriate candidates for the Cold In- Place Recycling and Full Depth Reclamation.
Communication Road and Middle Line will be rehabilitated with Cold In-Place Recycling with Expanded Asphalt Material (CIREAM). In this process, the existing hot-mix asphalt is reclaimed, sized, treated with the desired binder, relayed and compacted in one stage. Once the new base layer has properly cured, determined by testing base samples, an asphalt overlay is placed on this layer.
Front Line between Ridge Line and Kent Bridge Road is experiencing degradation due to its stratigraphy, which includes granular base fill material sandwiched between the existing surface asphalt and a layer of buried asphalt below. This composition traps ground water within the granular base, as well as promotes slippage between the layers. A typical mill and pave or overlay operation would not eliminate the issues and therefore alternative paving solutions were explored.
Front Line will be rehabilitated with Full Depth Reclamation (FDR) with Cold In-Place Recycling with Expanded Asphalt Material (CIREAM). This process is an engineered rehabilitation technique in which the full thickness of the asphalt pavement and a predetermined portion of the underlying materials (base, subbase and/or subgrade) is uniformly pulverized and blended to provide an upgraded, homogeneous material. The reclaimed materials are then improved and strengthened by using the desired Mechanical, Chemical or Bituminous stabilization. Once the new base layer has properly cured, determined by testing base samples, an asphalt overlay is placed on this layer.
Full Depth Reclamation combined with Cold In-Place Recycling, provides a number of benefits over other reconstruction methods. The process can rehabilitate pavement exhibiting age, thermal, fatigue and reduce reflective cracking. It also has been found to be cost effective by recycling 100% of the existing road. There are also environmental benefits by eliminating the hauling of new materials and re-using the existing asphalt pavement. The Full Depth Reclamation process combined with Cold In-Place Recycling, provides a service life of up to 15 years with significantly less cost than other reconstruction techniques.
Comments
The 2021 Cold In-Place Recycling and Full Depth Reclamation with Expanded Asphalt Material contract provides for the rehabilitation of Communication Road from South of the Highway 401 Interchange to Drury Line (4.2 km), Front Line from 2,100 m West of Kent Bridge Road to Mull Road (2.0 km) and Middle Line from the West limit of Merlin to Valetta Road (8.2 km). A location map for the 2021 Cold In-Place Recycling (Appendix A) has been attached to assist Council in identifying these locations.
Tender Award: Contract T21-105C 3 Cold In-Place Recycling and Full Depth Reclamation with Expanded Asphalt Material
Review for future bridge rehabilitations, required culvert replacements and watermain replacement projects have been completed. Due to the significant impact to the Ridge Landfill Haul Route on Communication Road, Engineering staff have met with staff from Waste Connections of Canada to review the upcoming project and create an alternate route for the Ridge Landfill truck traffic.
Tenders were called and received by the Purchasing Officer on Thursday, March 18, 2021.
Two (2) contractors submitted tenders for the project and bidding was an open competitive process.
The results are as follows:
Bidder Location Bid (including HST)
Huron Construction Company Chatham, ON $ 3,359,384.23 Coco Paving Inc. Tecumseh, ON $ 4,112,954.23
The Engineering and Transportation Division has reviewed the tenders and found them to be complete in all respects.
It is the recommendation herein that the contract be awarded to Huron Construction Company, a division of Brennan Paving and Construction Ltd. who submitted the lowest acceptable tender bid.
Areas of Strategic Focus and Critical Success Factors
The recommendations in this report support the following areas of strategic focus:
Economic Prosperity: Chatham-Kent is an innovative and thriving community with a diversified economy
A Healthy and Safe Community: Chatham-Kent is a healthy and safe community with sustainable population growth
People and Culture: Chatham-Kent is recognized as a culturally vibrant, dynamic, and creative community
Environmental Sustainability: Chatham-Kent is a community that is environmentally sustainable and promotes stewardship of our natural resources
Tender Award: Contract T21-105C 4 Cold In-Place Recycling and Full Depth Reclamation with Expanded Asphalt Material
The recommendations in this report support the following critical success factors:
Financial Sustainability: The Corporation of the Municipality of Chatham-Kent is financially sustainable
Open, Transparent and Effective Governance: The Corporation of the Municipality of Chatham-Kent is open, transparent and effectively governed with efficient and bold, visionary leadership
Has the potential to support all areas of strategic focus & critical success factors
Neutral issues (does not support negatively or positively)
Consultation
The Tenders were opened by the Purchasing Officer and reviewed by the Engineering and Transportation Division.
Financial Implications
Project fees associated with this contract will be funded as summarized in the following table:
Financial Implications Cold In-Place Recycling and Full Depth Reclamation with Expanded Asphalt Material Project Costs
Recommended Tender (Including HST) $ 3,359,384.23 Less HST Rebate 11.24% -$ 334,154.68 Total Current Project Costs $ 3,025,229.55 Project Funding – 2021 Lifecycle Road Budget $ 3,025,229.55
The total current project costs listed above will be funded from the 2021 Roads Lifecycle Reserve, which includes funds under the Association of Municipalities of Ontario (AMO) Federal Transfers of Federal Gas Tax Funding Agreement.
The low tender bid submitted by Huron Construction Company was within the budget estimate.
Tender Award: Contract T21-105C 5 Cold In-Place Recycling and Full Depth Reclamation with Expanded Asphalt Material
Prepared by: Reviewed by:
______Paul Tippin, A.Sc.T. Brendan Falkner, P.Eng., MEM Engineering Technologist Manager, Engineering (Roads & Bridges) Engineering and Transportation Engineering and Transportation Division
Reviewed by: Reviewed by:
______Chris Thibert, P.Eng. Thomas Kelly, P.Eng., MBA Director, Engineering General Manager Engineering and Transportation Infrastructure and Engineering Services
Consulted and confirmed the content of the consultation section of the report by:
______Jennifer Scherle Purchasing Officer
Attachments: Appendix A – Location Plan
(RTC:\Infrastructure & Engineering\I&ES\2021\4371 – Tender Award Contract T21- 105C (Cold In-Place Recycling and Full Depth Reclamation with Expanded Asphalt Material)
2021 COLD IN-PLACE RECYCLING
1.) Communication Road - South of Highway 401 to Drury Line 2.) Front Line - 2,100m West of Kent Bridge Road to Mull Road 3.) Middle Line - West Limit of the Town of Merlin to Valetta Road
BULK WATER STATIONS
Community Address Fill Connection Payment
Blenheim 127 Marlborough St. 3 inch male camlock Card Chatham 665 Irwin St. 3 inch male camlock Card Coatsworth 21462 Coatsworth Rd. 3 inch male camlock Card Dresden 165 St. John St. 3 inch male camlock Card Eberts 10328 Brook Line 3 inch male camlock Card Grande Pointe 7106 St. Phillipes Ln. 3 inch male camlock Card Merlin 120 Erie St. South 3 inch male camlock Card Paincourt 7052 Paincourt Ln. 3 inch male camlock Card Ridgetown 45 Erie St. South 2 inch male camlock Card Thamesville 20 Victoria St. South 2 inch male camlock Card Tilbury 42 Lyon Avenue 3 inch male camlock Card Wallaceburg 6750 Baseline Rd. 3 inch male camlock Card
2021 COLD IN-PLACE RECYCLING LOCATION
CONTRACT NO. T21-105C COLD IN-PLACE RECYCLING & FULL DEPTH RECLAMATION WITH EXPANDED ASPHALT MATERIAL
APPENDIX A SHEET NO. 1 OF 1 Back to Top LOCATION PLAN & BULK WATER STATIONS
HSDHSDHSTHSERTHRTH Municipality of Chatham-Kent
Infrastructure and Engineering Services
Engineering and Transportation Division
To: Mayor and Members of Council
From: Brendan Falkner, P.Eng., MEM Manager, Engineering (Roads & Bridges)
Date: April 8, 2021
Subject: Tender Award - Contract T21-105 Hot-Mix & Fibre Reinforced Asphalt Resurfacing Program
Recommendations
It is recommended that:
1. The 2021 Hot-Mix & Fibre Reinforced Asphalt Resurfacing Program be approved.
2. The tender in the amount of $7,818,942.17 including HST for the Hot-Mix & Fibre Reinforced Asphalt Resurfacing Program be awarded to Huron Construction Company, a division of Brennan Paving & Construction Ltd.
3. The Mayor and Clerk be authorized to sign the necessary agreement.
Background
The Engineering and Transportation staff have reviewed various road sections to be rehabilitated in the 2021 Hot-Mix & Fibre Reinforced Resurfacing Program based on the Pavement Condition Index (PCI). This data, collected by StreetScan in early 2020, was used for the purpose of identifying candidates for a multi-year Hot-Mix & Fibre Reinforced Asphalt Resurfacing Program, including the road sections identified for this year’s program.
During 2019 and 2020, in an effort to support innovative technologies and procedures for asphalt roads, the Engineering and Transportation division completed trial sections of fibre reinforced asphalt pavement. The 2021 Hot-Mix & Fibre Reinforced Asphalt Resurfacing Program will continue to utilize this product in an effort to increase service life and lower future lifecycle costs. Engineering believes it would be advantageous to continue using this innovative technology. We will continue to monitor each of the road sections utilizing fibre reinforcement to determine if the product meets our expectations. Tender Award: Contract T21-105 2 Hot-Mix & Fibre Reinforced Asphalt Resurfacing Program
Comments
The 2021 Hot-Mix & Fibre Reinforced Asphalt Resurfacing Program contract provides for the supply, hauling, and placement of hot-mix asphalt & fibre reinforced hot-mix asphalt to be applied on various roads throughout Chatham-Kent as defined in the Chatham-Kent Hot-Mix & Fibre Reinforced Asphalt Resurfacing Program List (Appendix A).
Location maps of the Hot-Mix & Fibre Reinforced Asphalt Resurfacing Program resurfacing sites (Appendix B) are attached to assist Council in identifying these locations.
Based on budget constraints and upcoming commitments, road sections from the Provisional Road List may be removed from this year’s contract. If removed, these sections will be placed in the 2022 Asphalt Resurfacing Program.
Roads listed in Appendix A for improvement were identified, reviewed and prioritized by Engineering and through consultation with the Public Works Division. Road segment selections are based on rehabilitation history, pavement condition ratings and field inspection to confirm their suitability. The Hot-Mix & Fibre Reinforced Asphalt Resurfacing Program contract primarily focused on road segments with a PCI rating of 30 or less.
The Infrastructure and Engineering Services (IES) Public Works Managers and the staff of Engineering and Transportation Division identified and reviewed sections of roadway for improvement. This review has confirmed the ratings, pavement type, and features that affect their choice as proposed maintenance projects.
Any conflicts with future bridge, watermain, and storm sewer improvements required to be completed prior to resurfacing were identified and the list adjusted accordingly. Road sections were inspected to confirm the ratings, geometrics, and suitability of the improvements suggested.
Tenders were called and received by the Purchasing Officer on Thursday, April 8, 2021.
One (1) contractor submitted a tender for the project and bidding was an open competitive process.
Tender Award: Contract T21-105 3 Hot-Mix & Fibre Reinforced Asphalt Resurfacing Program
The results are as follows:
Bidder Location Bid (including HST) Huron Construction Company Chatham-Kent, ON $ 7,818,942.17
The Engineering and Transportation Division has reviewed the tender and found it to be complete in all respects.
It is the recommendation herein that the contract be awarded to Huron Construction Company, a division of Brennan Paving and Construction Ltd. who submitted the lowest acceptable tender bid.
Areas of Strategic Focus and Critical Success Factors
The recommendations in this report support the following areas of strategic focus:
Economic Prosperity: Chatham-Kent is an innovative and thriving community with a diversified economy
A Healthy and Safe Community: Chatham-Kent is a healthy and safe community with sustainable population growth
People and Culture: Chatham-Kent is recognized as a culturally vibrant, dynamic, and creative community
Environmental Sustainability: Chatham-Kent is a community that is environmentally sustainable and promotes stewardship of our natural resources
The recommendations in this report support the following critical success factors:
Financial Sustainability: The Corporation of the Municipality of Chatham-Kent is financially sustainable
Open, Transparent and Effective Governance: The Corporation of the Municipality of Chatham-Kent is open, transparent and effectively governed with efficient and bold, visionary leadership
Has the potential to support all areas of strategic focus & critical success factors
Neutral issues (does not support negatively or positively)
Tender Award: Contract T21-105 4 Hot-Mix & Fibre Reinforced Asphalt Resurfacing Program
Consultation
The Tenders were opened by the Purchasing Officer and reviewed by the Engineering and Transportation Division.
Financial Implications
Project fees associated with this contract will be funded as summarized in the following table:
Financial Implications Hot-Mix & Fibre Reinforced Asphalt Resurfacing Program Project Costs
Recommended Tender (Including HST) $ 7,818,942.17 Less HST Rebate 11.24% - $ 777,742.57 Total Current Project Costs $ 7,041,199.60 Project Funding – 2021 Lifecycle Road Budget $ 7,041,199.60
The total current project costs listed above will be funded from the 2021 Roads Lifecycle Reserve, which includes funds under the Ontario Community Infrastructure Fund.
The low tender bid submitted by Huron Construction Company was within the budget estimate.
Tender Award: Contract T21-105 5 Hot-Mix & Fibre Reinforced Asphalt Resurfacing Program
Prepared by: Reviewed by:
______Paul Tippin, A.Sc.T. Brendan Falkner, P.Eng., MEM Engineering Technologist Manager, Engineering Engineering and Transportation Engineering and Transportation Division
Reviewed by: Reviewed by:
______Chris Thibert, P.Eng. Thomas Kelly, P.Eng., MBA Director, Engineering General Manager Engineering and Transportation Infrastructure and Engineering Services
Consulted and confirmed the content of the consultation section of the report by:
______Jennifer Scherle Purchasing Officer
Attachments: Appendix A – Hot-Mix & Fibre Reinforced Asphalt Resurfacing List Appendix B – Hot-Mix & Fibre Reinforced Asphalt Resurfacing Location Map
(RTC:\Infrastructure & Engineering\I&ES\2021\4372 – Tender Award Contract T21-105 (Hot-Mix & Fibre Reinforced Asphalt Resurfacing Program) Appendix A Contract No.T21-105 Council Report No.4372
Location Schedule
2021 Hot-Mix Resurfacing Program
No. Location Location
Blenheim
Hall Street South Talbot Street East to Charles Street 1 Joseph Street Sandys Street South to McGeorge Street
2 Marlborough Street North 150m W. of Industrial Ave to Talbot Street West
Bothwell
3 George Street Gordon Street to Main Street
4 Walnut Street East Main Street to East Limit
Charing Cross
5 Daniel Street Charing Cross Road to West Limit
Prince Street Middle Line to Charing Cross Road 6 James Street Queen Street to Charing Cross Road
Chatham
7 Baldoon Road Keil Drive North to Partridge Crescent
Barthe Street Kent Street to Victoria Ave
8 Pit Street Barthe Street to Dover Street
James Street Kent Street to Victoria Ave
9 Braemar Boulevard Cramar Crescent to Indian Creek Road West
Emma Street Ursuline Ave to St. Clair Street 10 Ursuline Ave Grand Ave West to Emma Street
11 Faubert Drive Tweedsmuir Ave West to Indian Creek Road West
12 Grand Ave East Victoria Ave to Elizabeth Street (Centre Lanes Only)
Holland Ave St. Michael Ave to Sylvestor Drive 13 St. Michael Ave Indian Creek Road East to Holland Ave
Llydican Ave Amelia Ave to Forest Street
14 Forest Street Hillyard Street to Llydican Ave
Hillyard Street Forest Street to Grand Ave East
15 Lottie Ave Allen Street to Pavey Street Appendix A Contract No.T21-105 Council Report No.4372
No. Location Location
Mercer Street Queen Street to Dolsen Road
Kingston Court Tweedsmuir Ave East to Mercer Street 16 Dolsen Road Tweedsmuir Ave East to Mercer Street
Brown Crescent Mercer Street to South Limit
Sudbury Drive Sandys Street to Timmonss Crescent 17 Timmons Crescent Oxley Drive to East Limit
18 Truro Road McNaughton Ave West to Coatsworth Ave
19 Wellington Street William Street South to 140m East of Prince Street
20 West Street Wellington Street to Richmond Street
Dresden
Holden Street Wilson Street to Chandler Street 21 Lorne Ave Park Street to Holden Street
22 Walnut Street Sugar Beet Line to St. George Street
Highgate
George Street King Street to Homer Street
23 Homer Street George Street to Oak Street
Oak Street Homer Street to King Street
Victoria Ave Albert Street to South Limit 24 Oak Street King Street to Queen Street
Merlin
25 Erie Street North William Street to 730m North of William Street
Ridgetown
Cecil Street Cathcart Street to Main Street East 26 Harold Street Cathcart Street to Main Street East
27 David Street Maple Street to Marsh Street
28 Erie Street Mitton Line to Morgan Street
Richard Street South Oak Street to South Limit
29 Bernard Ave West Limit to Richard Street South
Fern Ave Bernard Ave to Kyle Drive
Appendix A Contract No.T21-105 Council Report No.4372
No. Location Location
Thamesville
30 Lamila Street Edith Street to Mary Street
31 Victoria Street Mary Street to London Road
Tilbury
Elmwood Street North Limit to Helen Street 32 Cora Street Queen Street South to Elmwood Street
Centre Street East Queen Street to Station Street
33 Dufferin Street North North Limit to Centre Street East
Station Street Centre Street South to Mill Street East
34 Fort Street Ella Street South to East Limit
Park Lane Henderson Street to Bolohan Drive 35 Henderson Street Park Lane to Ella Street South
Wallaceburg
Arnold Street Dufferin Ave to Garnet Street 36 Garnet Street Arnold Street to West Limit
37 Dauw Ave Gordon Street to Elgin Street
Oak Street Book Street to James Street 38 George Street Forhan Street to Oak Street
39 Old Glass Road Garnet Street to Mason Street
40 Wallace Street McNaughton Ave to Pearl Street
Wheatley
41 Erie Street South Lamarsh Street to 560m South of Middleton Line
42 Foster Street Foster Street to Julian Street
43 Talbot Road West at Victoria Road (Spot Repair)
Appendix A Contract No.T21-105 Council Report No.4372
No. Location Location
Rural
44 Brock Street New Scotland Line to South Limits
45 Bury Road Scott Line to Cleeves Line
46 Centre Side Road Cedar Hedge Line to Union Line
47 Eberts Line Centre Side Road to Prince Albert Road
48 Merlin Road Sixth Line West to 370m North of Sixth Line West
49 Northwood Line Kent Bridge Road to Doherty Street Jacob Road to Merlin Road (0.7m Road Widening - Each 50 River View Line Side) Grande River Line to Riverview Line (Bridge Deck Milling and 51 Jacob Road Resurfacing) 52 Union Line Centre Side Road to 1,800m East of Centre Side Road
Provisional
53 Union Line 1,800m East of Centre Side Road to Lindsay Road (Rural)
54 Merlin Road A & B Road to 14th Line (Rural)
Cathcart Street Fort Street to Stewart Ave (Tilbury)
Foster Street Canal Street East to Fort Street
55 Fort Street West Limit to Foster Street
St. Marie Street Cathcart Street to East Limit
McLoed Street Cathcart Street to East Limit
56 Glengarry Crescent Doverdoon Drive to Doverdoon Drive (Chatham)
57 Albert Street Duke Street to Reaume Ave (Wallaceburg)
58 St. Clair Street West Limit to Lyon Ave (Tilbury)
59 Jacob Road and Pain Court Line Intersection (Rural)
2021 HOT MIX RESURFACING BLENHEIM
· Hall Street South - Talbot Street East to Charles Street Joseph Street - Sandys Street South to McGeorge Street · Marlborough Street North - 150m W. of Industrial Ave to Talbot Street West
BOTHWELL
· George Street - Gordon Street to Main Street · Walnut Street East - Main Street to East Limit
CHARING CROSS
· Daniel Street - Charing Cross Road to West Limit · Prince Street - Middle Line to Charing Cross Road James Street - Queen Street to Charing Cross Road
BLENHEIM BOTHWELL
PLEASE NOTE:
ROADS ARE PRIORITIZED AS WORK PROCEEDS AND MAY BE SUBJECT TO CHANGE DUE TO UNFORESEEN TECHNICAL CIRCUMSTANCES.
2021 HOT-MIX RESURFACING CHARING CROSS SHEET NO. LOCATION MAP 1 OF 7 APPENDIX B 2021 HOT MIX RESURFACING CHATHAM
· Baldoon Road - Partridge Crescent to Keil Drive North · Barthe Street - Kent Street to Victoria Ave Pitt Street - Barthe Street to Dover Street James Street - Kent Street to Victoria Ave · Braemar Boulevard - Cramar Crescent to Indian Creek Road West · Emma Street - Ursuline Ae to St. Clair Street Ursuline Ave - Grand Ave West to Emma Street · Faubert Drive - Tweedsmuir Ave West to Indian Creek Road West · Grand Ave East - Victoria Ave to Elizabeth Street (Centre Lanes Only) · Holland Ave - St. Michael Ave to Sylvestor Drive St. Michael Ave - Indian Creek Road East to Holland Ave · Llydican Ave - Amelia Ave to Forest Street Forest Street - Hillyard Street to Llydican Ave Hillyard Street - Forest Street to Grand Ave East · Lottie Ave - Allen Street to Pavey Street · Mercer Street - Queen Street to Dolsen Road Kingston Court - Tweedsmuir Ave East to Mercer Street Dolsen Road - Tweedsmuir Ave East to Mercer Street Brown Crescent - Mercer Street to South Limit · Sudbury Drive - Sandys Street to Timmonss Crescent Timmons Crescent - Oxley Drive to East Limit · Truro Road - McNaughton Ave West to Coatsworth Ave · Wellington Street - William Street South to 140m East of Prince Street · West Street - Wellington Street to Richmond Street · Glengarry Crescent - Doverdoon Drive to Doverdoon Drive (PROVISIONAL)
PLEASE NOTE: ROADS ARE PRIORITIZED AS WORK PROCEEDS AND MAY BE SUBJECT TO CHANGE DUE TO UNFORESEEN TECHNICAL CIRCUMSTANCES.
2021 HOT-MIX RESURFACING SHEET NO. LOCATION MAP 2 OF 7 CHATHAM APPENDIX B 2021 HOT MIX RESURFACING DRESDEN
· Holden Street - Wilson Street to Chandler Street Lorne Ave - Park Street to Holden Street · Walnut Street - Sugar Beet Line to St. George Street
HIGHGATE · George Street - King Street to Homer Street Homer Street - George Street to Oak Street Oak Street - Homer Street to King Street · Victoria Ave - Albert Street to South Limit MERLIN Oak Street - King Street to Queen Street MERLIN
· Erie Street - William Street to 370m North of Circle Drive
RIDGETOWN
· Cecil Street - Cathcart Street to Main Street East Harold Street - Cathcart Street to Main Street East · David Street - Maple Street to Marsh Street · Erie Street - Mitton Line to Morgan Street · Richard Street South - Oak Street to South Limit DRESDEN Bernard Ave - West Limit to Richard Street South Fern Ave - Bernard Ave to Kyle Drive
(CHATHAM-KENT ROAD 19) PLEASE NOTE:
ROADS ARE PRIORITIZED AS WORK PROCEEDS AND MAY BE SUBJECT TO CHANGE DUE TO UNFORESEEN TECHNICAL CIRCUMSTANCES.
(CHATHAM-KENT ROAD 19)
HIGHGATE CANADIAN NATIONAL RAILWAY ONTARIO HYDRO RIDGETOWN 2021 HOT-MIX RESURFACING SHEET NO. LOCATION MAP 3 OF 7 APPENDIX B 2021 HOT MIX RESURFACING THAMESVILLE
· Lamila Street - Edith Street to Mary Street · Victoria Street - Mary Street to London Road
TILBURY
· Elmwood Street - North Limit to Helen Street · Cora Street - Queen Street South to Elmwood Street · Centre Street East - Queen Street to Station Street Dufferin Street North - North Limit to Centre Street East Station Street - Centre Street South to Mill Street East · Fort Street - Ella Street South to East Limit · Park Lane - Henderson Street to Bolohan Drive Henderson Street - Park Lane to Ella Street South · Cathcart Street - Fort Street to Stewart Ave (PROVISIONAL) Foster Street - Canal Street East to Fort Street Fort Street - West Limit to Foster Street St. Marie Street - Cathcart Street to East Limit THAMESVILLE McLoed Street - Cathcart Street to East Limit · St. Clair Street - West Limit to Lyon Ave (PROVISIONAL)
PLEASE NOTE:
ROADS ARE PRIORITIZED AS WORK PROCEEDS AND MAY BE SUBJECT TO CHANGE DUE TO UNFORESEEN TECHNICAL CIRCUMSTANCES.
TILBURY
2021 HOT-MIX RESURFACING SHEET NO. LOCATION MAP 4 OF 7 APPENDIX B 2021 HOT MIX RESURFACING WALLACEBURG
· Arnold Street - Dufferin Ave to Garnet Street WALLACEBURG Garnet Street - Arnold Street to West Limit · Dauw Ave - Gordon Street to Elgin Street · Oak Street - Book Street to James Street George Street - Forhan Street to Oak Street · Old Glass Road - Garnet Street to Mason Street · Wallace Street - McNaughton Ave to Pearl Street · Albert Street - Duke Street to Reaume Ave (PROVISIONAL)
PLEASE NOTE:
ROADS ARE PRIORITIZED AS WORK PROCEEDS AND MAY BE SUBJECT TO CHANGE DUE TO UNFORESEEN TECHNICAL CIRCUMSTANCES.
2021 HOT-MIX RESURFACING SHEET NO. LOCATION MAP 5 OF 7 APPENDIX B 2021 HOT MIX RESURFACING
WHEATLEY
· Erie Street South - Lamarsh Street to 560m South of Middleton Line · Foster Street - Foster Street to Julian Street · Talbot Road West at Victoria Road (Spot Repair)
PLEASE NOTE:
ROADS ARE PRIORITIZED AS WORK PROCEEDS AND MAY BE SUBJECT TO CHANGE DUE TO UNFORESEEN TECHNICAL CIRCUMSTANCES.
2021 HOT-MIX RESURFACING SHEET NO. WHEATLEY LOCATION MAP 6 OF 7 APPENDIX B 2021 HOT MIX RESURFACING RURAL ROADS 1. Brock Street - New Scotland Line to South Limits 2. Bury Road - Scott Line to Cleeves Line 3. Centre Side Road - Cedar Hedge Line to Union Line 4. Eberts Line - Centre Side Road to Prince Albert Road 8 9 5. Merlin Road - Sixth Line West to 370m North of Sixth Line West 6. Northwood Line - Kent Bridge Road to Doherty Street 3 7. River View Line - Jacob Road to Merlin Road (0.7m Road Widening - Each Side) Jacob Road - Grande River Line to Riverview Line (Bridge Deck Milling and Resurfacing)
8. Union Line - Centre Side Road to 1,800m East of Centre Side Road 4 6 9. Union Line - 1,800m East of Centre Side Road to Lindsay Road (PROVISIONAL) 2 10. Merlin Road - A&B Road to 14th Line (PROVISIONAL) 11. Jacob Road and Pain Court Line Intersection (PROVISIONAL)
11
7
5 1
PLEASE NOTE: 10 ROADS ARE PRIORITIZED AS WORK PROCEEDS AND MAY BE SUBJECT TO CHANGE DUE TO UNFORESEEN TECHNICAL CIRCUMSTANCES.
Back to Top 2021 HOT-MIX RESURFACING SHEET NO. LOCATION MAP 7 OF 7 APPENDIX B Municipality of Chatham-Kent
Infrastructure and Engineering Services
Engineering and Transportation Division
To: Mayor and Members of Council
From: Eric Gerrard, P.Eng., Engineering Technologist
Date: March 24, 2021
Subject: Contract Extension: Contract T18-125 – Municipal Bridge Washing (2021 & 2022)
Recommendations
It is recommended that:
1. The contract extension in the amount of $203,852.00 (including HST) for the work associated with Contract T18-125 - Municipal Bridge washing, various communities throughout Chatham-Kent, be awarded to DeAngelo Brothers Limited of Oldcastle, Ontario.
2. The Mayor and Clerk be authorized to enter into the recommended agreements.
Background
The Engineering and Transportation Division has contracted the services associated with washing Municipal bridges and culverts for the past several years. The purpose of washing these structures is to clean off the salt and debris that has accumulated over the winter months. This debris can accelerate the deterioration of concrete and steel elements. Additionally, accumulated debris can clog deck drains and expansion joint assemblies, creating further operational issues.
Bridge and culvert washing operations are beneficial and good preventative maintenance because it removes detrimental materials from the structure surfaces in an attempt to extend the lifespan. Furthermore, annual washing operations provide benefits to the bi-annual bridge inspections (as mandated by Provincial Legislation). By clearing the staining and debris, inspectors are provided a clear view of all structural and non- structural components.
Contract Extension: Contract T18-125 2 2021 & 2022 Municipal Bridge Washing
In 2018, contract T18-125 was tendered and awarded to DeAngelo Brothers Limited (DBi Services) for the cleaning of all major bridges and culverts throughout the Municipality of Chatham-Kent. This contract was worded as follows:
“The provision of Municipal Bridge and Culvert Washing services for 116 structures throughout the Chatham-Kent area for a 3 year term, with the option to renew for an additional 2 one-year contracts.”
As of the end of 2020, the original 3-year term of the contract was completed.
Comments
The Engineering and Transportation Division is recommending the renewal of this contract for the remaining two 1-year terms originally stated in the contract. The original contract T18-125 was awarded by Council on May 28, 2018, recommending the original 3-year term, but did not mention the additional two 1-year extensions that were included as provisional in the contract. The recommended renewals are for the upcoming years of 2021 and 2022.
Appendix A, which forms part of the Municipal Bridge washing contract, identifies which structures are to be washed, as well as the washing requirements at each location. The original contract listed 116 structures, however, the structure list has been revised to 110 structures.
The original tender was for $300,631.98 over a 3-year term which equates to an average of $100,210.66 per year. The costs for the additional two 1-year term extensions is in the amount of $203,852.00. This equates to an average of $101,926.00 per year. The slight increase in costs is due to additional costs in labour, materials and equipment over the past three (3) years.
The contract administration and inspection duties required to administer this contract are being completed by Chatham-Kent Engineering staff.
Areas of Strategic Focus and Critical Success Factors
The recommendations in this report support the following areas of strategic focus:
Economic Prosperity: Chatham-Kent is an innovative and thriving community with a diversified economy
A Healthy and Safe Community: Chatham-Kent is a healthy and safe community with sustainable population growth
People and Culture: Chatham-Kent is recognized as a culturally vibrant, dynamic, and creative community
Contract Extension: Contract T18-125 3 2021 & 2022 Municipal Bridge Washing
Environmental Sustainability: Chatham-Kent is a community that is environmentally sustainable and promotes stewardship of our natural resources
The recommendations in this report support the following critical success factors:
Financial Sustainability: The Corporation of the Municipality of Chatham-Kent is financially sustainable
Open, Transparent and Effective Governance: The Corporation of the Municipality of Chatham-Kent is open, transparent and effectively governed with efficient and bold, visionary leadership
Has the potential to support all areas of strategic focus & critical success factors
Neutral issues (does not support negatively or positively)
Consultation
This contract extension was reviewed by the Engineering and Transportation Division and with the Purchasing Officer.
Financial Implications
Project fees associated with this contract will be funded as summarized in the following table:
Financial Implications T18-125 Municipal Bridge Washing – 2 year Contract Extension Project Costs Current Project Costs (Including HST) $ 203,852.00 Less HST Rebate 11.24% - $ 20,276.96
Total Current Project Costs $ 183,575.04
Total Current Project Funding $ 183,575.04
The total current project costs listed above will be funded from the Bridge Lifecycle Reserve, which includes funds under the Association of Municipalities of Ontario (AMO) Federal Transfers of Federal Gas Tax Funding Agreement.
Contract Extension: Contract T18-125 4 2021 & 2022 Municipal Bridge Washing
Prepared by: Reviewed by:
______Eric Gerrard, P.Eng. Brendan Falkner, P.Eng. Engineering Technologist, Manager, Engineering Engineering and Transportation Engineering and Transportation
Reviewed by: Reviewed by:
______Chris Thibert, P.Eng. Thomas Kelly, P.Eng., MBA Director, Engineering General Manager, Engineering and Transportation Infrastructure and Engineering Services
Consulted and confirmed the content of the consultation section of the report by:
______Jennifer Scherle Purchasing Officer
Attachments: Appendix A – Structure Summary
P:\RTC\Infrastructure & Engineering\I & ES\2021\4370 – Municipal Bridge washing contract extension.docx
Appendix A
Structure Summary and Bridge Washing Details Appendix A Structure Summary and Bridge Washing Details Chatham Central No. Identifier Bridge Description Remarks Abutments WingWalls Approaches Barriers Curbs Deck Joints Drains Sidewalks Underside Bearing Seats Keil Drive between Grand Ave and CC1 GM404 Keil Drive over Thames River Riverview Drive x x xxxxxxxx x Lacroix Street between King Street CC2 GM714 Lacroix Street over Thames River West and Mary Street x x xxxxxxxx x moveable structure - bascule pits CC3 GM399 Third Street over Thames River must be washed x x xxxxxxxx x Fifth Street between Thames Street CC4 GM385 Fifth Street Bridge over Thames River and King Street West x x xxxxxxxx x William Street between King Street CC5 GM684 William Street over McGregor Creek East and Colbourne Street x x xxxxxxxx x Princess Street between King Street CC6 GM787 Princess Street over McGregor Creek East and Colbourne Street x x xxxxxxxx x Park Avenue East over McGregor CC7 GM152 Park Avenue East over McGregor Creek Creek - 200 m SW of Creek Road x x xxxxxxxx x Chatham Township No. Identifier Bridge Description Remarks Abutments WingWalls Approaches Barriers Curbs Deck Joints Drains Sidewalks Underside Bearing Seats Eberts Line CT1 GM49 Eberts Line over Big Creek 250 m SW of Prince Albert Road x x -xxxxx-x x Booth Road CT2 GM808 Booth Road over Otter Creek 525 m S of Langstaff Line x x -xxxxx- - - Langstaff Line CT3 GM805 Langstaff Line over West Otter Creek 20 m W of Booth Road x x -xxxxx- - - Botting Road CT4 GM425 Botting Road over East Otter Creek 375 m S of Kent Road x x -xxxxx- - - Langstaff Line CT5 GM294 Langstaff Line over East Otter Creek 175 m E of Pond Road x x -xxxxx- - - Pond Road CT6 GM432 Pond Road over East Otter Creek 225 m S of Langstaff Line x x -xxxxx- - - Tupperville Road between Bank CT7 GM803 Tupperville Road over Sydenham River Street and Chesney Line x x xxxxxxxx x Cedar Hedge Line CT8 GM791 Cedar Hedge Line over Little Bear Creek 900 m NE of Prince Albert Road x x -xxxxxxx x Union Line CT9 GM50 Union Line over Little Bear Creek 20 m NE of Prince Albert Road x x -xxxxxxx x Prince Albert Road CT10 GM715 Prince Albert Road over Little Bear Creek 900 m SE of Green Valley Line x x -xxxxxxx x St. George Street between Metcalfe CT11 GM793 St. George Street North over Sydenham River and Camden x x xxxxxxxx x Esterville Road CT12 GM807 Esterville Road over Long Creek 375 m N of Croton Line x x -xxxxx- - - Dawn Mills Road CT13 GM713 Dawn Mills Road over Sydenham River 500 m N of Grove Mills Line x x xxxxxxxx x Dawn Mills Road CT14 GM430 Dawn Mills Road over Long Creek 990 m S of Kent Line x x xxxxxxxx x Base Line CT15 GM174 Base Line over Little Bear Creek Drain 325 m W of Sportmen Line x x xxxxxxx- - Brook Line CT16 GM723 Brook Line over Big Creek 30 m NE of St.Clair Road x x xxxxxxx- - Dover No. Identifier Bridge Description Remarks Abutments WingWalls Approaches Barriers Curbs Deck Joints Drains Sidewalks Underside Bearing Seats Winter Line DO1 GM722 Winter Line over Boyle Drain 360 m SE of St.Phillipes Line x x x-xxxx- - x Marsh Line DO2 GM729 Marsh Line over Hind Relief Drain 625 m E of Winter Line x x xxxxxx- - - Winter Line DO3 GM809 Winter Line over Hind Relief Drain 700 m NW of Marsh Line x x xxxxxxx- - Heritage Line over Whitebread Pumping DO4 GM798 Heritage Line at Bear Line Works x x xxxxxx- - x Bear Line DO5 GM794 Bear Line Road over Little Bear Creek North 425 m NW of Robin Line x x xxxxxxxx x Baldoon Road over Whitebread Pumping DO6 GM728 Baldoon Road at Swan Line Works x x xxxxxx- - - Bear Line DO7 GM790 Bear Line over Little Bear Creek Drain South 35m NW of McLeod Creek Road x x xxxxxx- - - Electric Line DO8 GM789 Electric Line over Little Bear Creek 450 m NE of Bear Line x x xxxxxxx- - Baldoon Road DO9 GM725 Baldoon Road over Little Bear Creek Drain 675m NW of Bush Line x x xxxxxx- - - Meadowvale Line DO10 GM730 Meadowvale Line over Maxwell Creek Drain 700m East of Baldoon Road x x xxxxxxx- - Baldoon Road DO11 GM731 Baldoon Road over Maxwell Creek Drain 700m NW of Meadowvale Road x x xxxxxxxx x Green Valley Line DO12 GM724 Green Valley Line over Little Bear Creek Drain 300 m SW of St.Clair Road x x xxxxxxx- - Bush Line DO13 GM726 Bush Line over Little Bear Creek 725 m SW of St.Clair Road x x xxxxxxx- - Town Line Road DO14 GM818 Town Line over Rivard Drain 100 m SE of Rivard Line x x xxxxxx- x x Heron Line DO15 GM721 Heron Line over Rivard Drain 850 m NE of Town Line Road x x xxxxxx- - - Town Line Road DO16 GM718 Balmoral Road over McFarlane Relief Drain 25 m SE of Balmoral Line xx ---x-x-- - Town Line Road DO17 GM716 Townline Road over McFarlane Relief Drain 30 m SE of Maple Line x x xxxxxxx- - Pain Court Line DO18 GM717 Pain Court Line over McFarlane Relief Drain 1200 m SE of Jacob Road x x xxxxxxx- - Maple Line DO19 GM719 Maple Line over Rivard Drain 25 m NE of Jacob Road x x -x-xxx- - - Given Line DO20 GM738 Given Line over Rivard Drain 20 m NE of Jacob Road x x -x-xxx- - - Belle Rose Line DO21 GM817 Belle Rose Line over Rivard Drain 20 m NE of Jacob Road x x xxxxxxx- - Jacob Road DO22 GM814 Jacob Line over Rivard Drain 20 m SE of Heron Line x x xxxxxxx- - Big Point Road DO23 GM710 Big Pointe Road over Rivard Drain SE of Maple Line x x --xxxxx- - Winter Line Road DO24 GM720 Winter Line over McFarlane Relief 460 m SE of Normandin Line x x -xxxxxx- - Winter Line Road DO25 GM709 Winter Line over Rivard Drain 10 m SE of Maple Line x x --xxxxx- - Kent Centre No. Identifier Bridge Description Remarks Abutments WingWalls Approaches Barriers Curbs Deck Joints Drains Sidewalks Underside Bearing Seats Creek Road KC1 GM691 Creek Road over McGregor Creek (South) 100 m SW of Communication Road x x xxxxxxxx x Creek Road KC2 GM690 Creek Road over McGregor Creek (North) 60 m SE of Maynard Line x x xxxxxxxx x English Line KC3 GM689 English Line over McGregor Creek 325 m SW of Creek Road x x xxxxxx- x x Creek Road over McGregor Creek Diversion Creek Road KC4 GM396 Channel 700 m NW of English Line x x xxxxxxxx x Indian Creek Road over McGregor Creek Indian Creek Road KC5 GM785 Diversion Channel 530 m NE of Creek Road x x xxxxxxxx x Indian Creek Road KC6 GM685 Indian Creek Road over McGregor Creek 180 m SW of Creek Road x x xxxxxxx- - Indian Creek Road KC7 GM686 Indian Creek Road over Indian Creek 425m Southwest of Creek Road x x xxxxxxxx x Colborne Street over McGregor Creek Colborne Street KC8 GM395 Diversion Channel 900 m NE of Sass Road x x xxxxxxxx x Park Avenue East KC9 GM688 Park Avenue over McGregor Creek 235 m NE of Siemens Drive x x xxxxxxxx x Horton Line KC10 GM692 Horton Line over Lucas Drain 210 m SW of Communication Road x x xxxxxxxx x KC11 GM695 Charing Cross Road over Locke Drain Gagner Line at Charing Cross Road x x xxxxxxx- - Mull Road KC12 GM708 Mull Road over McGregor Creek 265 m SE of Pinehurst Line x x xxxxxxxx x Snobelen Road KC13 GM784 Snobelen Road over McGregor Creek 115 m SE of Pinehurst Line x x xxx-xxxx x Raleigh No. Identifier Bridge Description Remarks Abutments WingWalls Approaches Barriers Curbs Deck Joints Drains Sidewalks Underside Bearing Seats Merlin Road RA1 GM418 Merlin Road over Raleigh Plains Drain 75m South of Louden Line x x xxxxxxxx x Third Line RA2 GM21 Third Line over Raleigh Plains Drain 875 m NE of Merlin Road x x -xxxxx- - - Drake Road RA3 GM398 Drake Road over Raleigh Plains Drain 775m SE of Third Line x x -xxxxx-x x RA4 GM836 Queens Line over Government #2 Drain Queens Line at Drake Road x x -xxxxx- - - Queens Line RA5 GM26 Queens Line over Raleigh Plains Drain 1 km NE of Drake Road x x xxxxxxxx x RA6 GM775 Fifth Line East over Government Drain #2 Fifth Line East at Drake Road x x -xxxxx- - - Drake Road RA7 GM774 Drake Road over Government Drain #2 500 m SE of Fifth Line x x -xxxxx-x x Sixth Line West RA8 GM769 Sixth Line West over Finn and Cooper Drain 475 m E of Drake Road x x -xxxxx- - - Dillon Road RA9 GM781 Dillon Road over Raleigh Plains Drain 475 m NW of Sixth Line East x x -xxxxx-x x Fifth Line East RA10 GM780 Fifth Line East over Raleigh Plains Drain 700 m SW of Dillon Road x x xxxxxxxx x Sixth Line East RA11 GM779 Sixth Line over Raleigh Plains Drain 325 m NE of Dillon Road x x -xxxxx-x x Seventh Line RA12 GM782 Seventh Line West over Flook & Hinton Drain 500 m W of Bloomfield Road x x -xxxxx- - - Bloomfield Road RA13 GM816 Bloomfield Road over Flook and Hinton Drain 300 m SE of Highway 401 x x - x x x x x - - moveable structure - chambers RA14 GM420 Jacob Road over Thames River below deck need to be cleaned. x x xxxxxxxx x Ridgetown No. Identifier Bridge Description Remarks Abutments WingWalls Approaches Barriers Curbs Deck Joints Drains Sidewalks Underside Bearing Seats R1 GM154 Littlejohn Road over Thames River Littlejohn Road over Thames River x x xxxxxxxx x
R2 GM419 Clachan Road over Thames River Clachan Road over Thames River x x xxxxxxxx x Kent Bridge Road over Thames R3 GM786 Kent Bridge Road over Thames River River x x xxxxxxxx x Kent Bridge Road R4 GM707 Kent Bridge Road over McLean Drain 315 m NW of Rose Beach Line x x xxxxxxx- - Rose Beach Line R5 GM423 Rose Beach Line over Wilcox Drain 200 m SW of McKinley Road x x xxxxxx- - - Rose Beach Line R6 GM424 Rose Beach Line over Ross Drain 1.3 km NE of Kent Bridge Road x x xxxxxx- - - Victoria Road over Thames River Victoria Road R7 GM161 (Thamesville Bridge) 174 m NW of Magnavilla Line x x xxxxxxxx x Thamesville No. Identifier Bridge Description Remarks Abutments WingWalls Approaches Barriers Curbs Deck Joints Drains Sidewalks Underside Bearing Seats Lambton Line T1 GM429 Lambton Line over Sydenham River 60 m W of Florence Road x x xxxxxxx- - Oakdale Road T2 GM788 Oakdale Road over Sydenham River 100 m N of Cider Mill Road x x xxxxxxxx x Tilbury East No. Identifier Bridge Description Remarks Abutments WingWalls Approaches Barriers Curbs Deck Joints Drains Sidewalks Underside Bearing Seats Tecumseh Line TE1 GM776 Tecumseh Line over Jeannette’s Creek 260 m SW of Poppe Road x x xxxxxxxx x Tecumseh Line TE2 GM765 Tecumseh Line over Baptiste Creek 40 m NE of Baptiste Road x x xxxxxxxx x TE3 GM170 Coutts Line over Government Drain #1 Coutts Line at Pump Road x x -x-xxx-x x
TE4 GM22 Queens Line over Government Drain #1 Queens Line at Merlin Road x x -x-xxx-x x Coutts Line TE5 GM826 Coutts Line over Baptiste Creek 250 m NE of Dashwheel Road x x -xxxxx-x x Middleton Line TE6 GM734 Middleton Line over Two Creeks 175m SW of Harbour Road x x -xxxxx-x x Klondyke Road TE7 GM735 Klondyke Road over Two Creeks 200 m SE of Drovers Road x x -xxxxx- - - 3rd Concession Line TE8 GM737 Third Concession Line over Two Creeks 16 m NE of Klondyke Road x x -xxxxx- - - TE9 GM11 Coutts Line over King & Whittle Drain Coutts Line at Montpettit Road x x -xxxxx- - - Wallaceburg No. Identifier Bridge Description Remarks Abutments WingWalls Approaches Barriers Curbs Deck Joints Drains Sidewalks Underside Bearing Seats Payne Road WL1 GM403 Payne Road over Whitebread Tap Drain 680 m S of Whitebread Line x x -xxxxx-x x St.Clair Parkway WL2 GM402 St. Clair Parkway over Whitebread Tap Drain 550 m N of Langstaff Line x x xxxxxxxx x St.Clair Parkway WL3 GM410 St. Clair Parkway over Running Creek 275 m S of Stewart Line x x xxxxxxxx x Dufferin Avenue WL4 GM413 Dufferin Avenue over Running Creek 170 m E of Mirwin Line x x xxxxxxxx x Bluewater Line WL5 GM797 Bluewater Line over Card/Skinner Drain 10 m W of Arnold Road x x xxxxxxx - x Langstaff Line WL6 GM176 Langstaff Line over Sydenham River 75 m E of Nelson Street x x xxxxxxx - x Forham Street WL7 GM800 Forhan Street over Running Creek 145 m N of Jeanne Street x x xxxxxxxx x moveable structure - betweenn WL8 GM411 Baseline Road over Sydenham River Gillard Street and Old Glass Road x x xxxxxxxx x McNaughton Avenue over Sydenham River moveable structure - bascule pits WL9 GM400 (Lord Selkirk) must be washed x x xxxxxxxx x Duncan Street between Wallace and WL10 GM177 L.O. Stonehouse Memorial Walkbridge James x x xxxxxx- - - moveable structure - bascule pits WL11 GM163 Murray Street Bridge over Sydenham River must be washed x x xxxxxxxx x Margaret Street over Sydenham River moveable structure - bascule pits WL12 GM397 (Dundas Bridge) must be washed x x xxxxxxxx x Main Street WL13 GM153 Main Street over Otter Creek 315 m NW of Thomas Avenue x x xxxxxxx- - Nelson Street WL14 GM802 Nelson Street over Running Creek 50 m SE of Sydenham Garden Blvd x x xxxxxxxx x Kimball Road WL15 GM801 Kimball Road over Otter Creek 700 m S of Langstaff Line x x xxxxxxxx x Arnold Road 440m south of Dufferin WL16 GM804 Arnold Road over Running Creek Avenue x x xxxxxxxx x
Back to Top Municipality Of Chatham-Kent Infrastructure and Engineering Services Parks, Recreation and Cemeteries
To: Mayor and Members of Council
From: Genevieve Champagne Coordinator, Active Transportation & Special Events
Date: March 31, 2021
Subject: RFP Award- Contract No. R21-190 - Trails Roster
Recommendations
It is recommended that:
1. The Trails Roster (Attachment A - Best Value List) be approved for use by the Municipality for trail maintenance and construction for a period of one year.
2. The Mayor and Clerk be authorized to sign the necessary agreement subject to approval of the terms of the agreements by the Director, Legal Services.
Background
The Active Transportation and Special Event Coordinator coordinates and oversees the maintenance of existing trail infrastructure and the development of new trail infrastructure. The Trails Roster was developed in order to expedite the process of awarding trail maintenance and construction projects under $100,000.
Comments
This project is for R21-190 - Trails Roster. In accordance with the Purchasing By-law the project was advertised on the Municipal Website on February 19, 2021 and closed on March 5, 2021.
The results are located in Attachment A - Best Value List.
The price envelope for H.E. Construction was not opened due to not meeting minimum requirements.
Based upon the RFP’s ranking criteria, it is recommended that the RFP R21-190 - Trails Roster be awarded to the contractors listed on Attachment A - Best Value List. The Trails Roster would be in effect from April 30, 2021 to April 30, 2022.
Areas of Strategic Focus and Critical Success Factors
The recommendations in this report supports the following areas of strategic focus: RFP Award- Contract No. R21-190 - Trails Roster
Economic Prosperity:
Chatham-Kent is an innovative and thriving community with a diversified economy
A Healthy and Safe Community:
Chatham-Kent is a healthy and safe community with sustainable population growth
People and Culture:
Chatham-Kent is recognized as a culturally vibrant, dynamic, and creative community
Environmental Sustainability:
Chatham-Kent is a community that is environmentally sustainable and promotes stewardship of our natural resources
The recommendations in this report support the following critical success factors:
Financial Sustainability:
The Corporation of the Municipality of Chatham-Kent is financially sustainable
Open, Transparent and Effective Governance:
The Corporation of the Municipality of Chatham-Kent is open, transparent and effectively governed with efficient and bold, visionary leadership
Has the potential to support all areas of strategic focus & critical success factors
Neutral issues (does not support negatively or positively)
Consultation
Prior to the Request for Proposal (RFP) process, staff consulted with the Purchasing Officer.
The RFP’s were opened and reviewed by the Coordinator, Active Transportation and Special Events, the Director, Parks, Recreation and Cemeteries and an Engineering Technologist.
RFP Award- Contract No. R21-190 - Trails Roster
Financial Implications
The recommendations contained within this report will not have any financial implications. Contractors hired from the Trails Roster will be paid through the existing approved trail lifecycle budget.
Prepared by: Reviewed by:
______Genevieve Champagne Jeff Bray Coordinator Director Active Transportation & Special Events Parks, Recreation and Cemeteries
Reviewed by:
______Thomas Kelly, P. Eng., MBA General Manager Infrastructure and Engineering Services
Consulted and confirmed the content of the consultation section of the report by:
______Jennifer Scherle Paul Tippin Purchasing Officer Engineering Technologist Financial Services Engineering & Transportation Services c FS Financial Analyst 1 (via email group)
Attachment A: Best Value List Attachment A: Best Value List
R21-190 Trails Roster
Trails Roster List Trail Maintenance 1 Harris Brothers Ltd. 2 Armstrong Paving & Materials Group Ltd. 3 GM Construction 4 Delway Contractors Ltd. New Trail Construction 1 Harris Brothers Ltd. 2 Armstrong Paving & Materials Group Ltd. 3 GM Construction 4 Delway Contractors Ltd. General Contractor 1 GM Construction 2 Armstrong Paving & Materials Group Ltd. 3 Delway Contractors Ltd. 4 Harris Brothers Ltd. Tree Maintenance 1 Delway Contractors Ltd. 2 Harris Brothers Ltd. 3 GM Construction 4 Armstrong Paving & Materials Group Ltd. Concrete Construction 1 GM Construction 2 Armstrong Paving & Materials Group Ltd. 3 Harris Brothers Ltd. 4 Delway Contractors Ltd.
Back to Top Municipality Of Chatham-Kent
Community Development
Planning Services
To: Mayor and Members of Council
From: Ryan Jacques, MCIP, RPP Director, Planning Services
Date: April 16, 2021
Subject: Secondary Plan for the South Side of Wallaceburg – RFP R21-183 Award ______
Recommendations
1. The proposal in the amount of $84,422.30 (including HST) for Consulting Services for the Secondary Plan for the South Side of Wallaceburg be awarded to Fotenn Planning + Design.
2. The Mayor and Clerk be authorized to enter into the necessary agreements.
Background
On October 19, 2020, Council approved that a Request for Proposals be issued for a Secondary Plan for the South Side of Wallaceburg.
A secondary plan is a land use plan for a particular area of a municipality that is prepared as an amendment to an official plan. Typically, a secondary plan provides detailed policies for the area it covers. Adopting a secondary plan into the official plan is the responsibility of a municipality.
A secondary plan happens through a deliberate, collaborative, and transparent public process. This process provides for people to participate through the various milestones from learning and visioning, identification of alternatives, and evaluation of a preferred outcome.
A secondary plan will encourage incremental and organic transition of new land uses over time through the reinvestment in the neighbourhood by an array of stakeholders from the private, public, and nonprofit sectors. This change will lead to the revitalization of the neighbourhood. Neighbourhood revitalization will benefit adjacent neighbourhoods and the entire community.
Comments Secondary Plan for the South Side of Wallaceburg – RFP R21-183 Award 2
In accordance with the Purchasing By-law, the Secondary Plan for the South Side of Wallaceburg RFP R21-183 was advertised on the Municipal Website on February 17, 2021 and closed on March 24, 2021.
The results are as follows: RFP R21-183 Secondary Plan for the South Side of Wallaceburg Rank Company Name RFP Score 1. Fotenn Planning + Design 1185.0 2. Dillon Consulting Ltd. 1167.7 3. Stantec 594.7* *Price envelope was not opened due to not meeting minimum requirements.
It is therefore recommended that the RFP R21-183 Secondary Plan for the South Side of Wallaceburg be awarded to Fotenn Planning + Deign in the amount of $84,422.30 (Including HST).
The project is comprised of six defined tasks and will proceed as follows:
Task 1: Project Start Up (May 2021). Task 2: Background Data Collection including Public Consultation #1 (June 2021). Task 3: Technical Analysis, Development of Land Use Alternatives including Public Consultation #2 and public meeting / Community Development Advisory Committee workshop (June-September 2021). Task 4: Draft Secondary Plan Concept (October 2021). Task 5: Final Secondary Plan Concept and Draft Secondary Plan Policy and Mapping including Statutory Public Meeting (November-December 2021). Task 6: Final Recommendation and Draft Official Plan Amendment (March 2022).
Areas of Strategic Focus and Critical Success Factors
The recommendation in this report supports the following areas of strategic focus:
Economic Prosperity:
Chatham-Kent is an innovative and thriving community with a diversified economy
A Healthy and Safe Community:
Chatham-Kent is a healthy and safe community with sustainable population growth
People and Culture:
Chatham-Kent is recognized as a culturally vibrant, dynamic, and creative community
Environmental Sustainability:
Chatham-Kent is a community that is environmentally sustainable and promotes stewardship of our natural resources Secondary Plan for the South Side of Wallaceburg – RFP R21-183 Award 3
The recommendation in this report supports the following critical success factors:
Financial Sustainability:
The Corporation of the Municipality of Chatham-Kent is financially sustainable
Open, Transparent and Effective Governance:
The Corporation of the Municipality of Chatham-Kent is open, transparent and effectively governed with efficient and bold, visionary leadership
Has the potential to support all areas of strategic focus & critical success factors
Neutral issues (does not support negatively or positively)
Consultation
The RFPs were opened and reviewed by the Director, Planning Services; Planner I, Planning Services, and Manager, Engineering (Traffic & Underground Infrastructure).
Financial Implications
The project will be funded through the Planning Services Base Budget for Special Projects.
Prepared by: Reviewed by:
______Ryan Jacques, MCIP, RPP Bruce McAllister, MCIP, RPP Director, Planning Services General Manager Community Development
Attachments: None
P:\RTC\Community Development\2021\Planning Services\Apr 26-21 Secondary Plan for the South Side of Wallaceburg RFP R21-183 Award.docx
Back to Top Municipality of Chatham-Kent Community Human Services Senior Services
To: Mayor and Members of Council
From: Rick Walker Supervisor, Building Maintenance
Date: April 7, 2021
Subject: RFP Award: R20-346 - Nurse Call System Replacement, Riverview Gardens
Recommendation
It is recommended that:
1. The Request for Proposal in the amount of $439,627.03 (including HST) for the Nurse Call System Replacement be awarded to Cimtel Inc. Advanced Care, funded by the Senior Services Capital Homes Reserve (17746).
Background
The Nurse Call System at Riverview Gardens Long Term Care Home is 15 years old and deemed obsolete as parts are no longer available. For the safety of residents, a functioning call system is mandatory under the Long Term Care Homes Act for all Long Term Care Facilities. The current system regularly requires repairs and is now in need of replacement.
Comments
At the September 14, 2020 Council Meeting, the list of projects to be funded from the Senior Services Capital Homes Reserve were approved. This list included funding for the replacement of equipment and furnishings at Riverview Gardens.
The amount of $328,600 was transferred from the Senior Services Capital Homes Reserve to 20RVGEQUIP for equipment replacement. Proposed projects included: a resident communication and response system, or “call bell system”, used by residents to communicate with staff when they need assistance; Connexall, which is software that connects a number of technical systems; a pager system; and extended Wi-Fi.
In accordance with the Purchasing By-law the Request for Proposal for a Nursing Call System Replacement project was advertised on the Municipal Website on November 17, 2020 and closed on December 2, 2021. Four proposals were received. RFP Award: R20-346 - Nurse Call System Replacement, Riverview Gardens 2
The submissions were evaluated by the Supervisor, Building Maintenance, Senior Services; Network Administrator, Information Technology and Transformation; and the Manager, Security and Risk, Information Technology and Transformation, using the following criteria:
Evaluation Criteria Weighting Price 30% General Response Requirements 50% Products being used, implementation, references 20%
The results are as follows:
R20-346: Nurse Call System Replacement Rank Submitting Company Final Score (out of 100) 1. Cimtel – Advanced Care 96.67 2. Media Multicom 84.45 3. Austco 80.72 4. KR Communications 79.06
The system from Cimtel not only provides the residents with a call system, and has added features that would remove the need to replace Connexall. The Cimtel system will also connect the current fire system and door alarms, resulting in a one-time savings of $23,778 for replacement of the Connexall system, and an annual savings of $12,660 for software maintenance fees.
This updated system has the following capabilities and features:
• Easy to identify coloured and back-illuminated call buttons • Touch services easily disinfected • Domelights in hall can be set for 32 different alerts, flashes, and colours • Ability to sequentially display calls by priority • Reporting features including detailed reports by area, room, call type, and date • Replaces Connexall • Connects to Spectralink phones and fire alarm system
Real Time Locating System (RTLS) is an add-on option available for consideration in the future, which includes resident pendant call button tag, resident watch style call button tag, patient wandering tag, asset tag with tamper alarm feature, and staff ID badge tag with staff assist and staff duress (Code White). There is a Dementia Management System that incorporates sensor technology, increasing quality of care for residents with dementia, promoting independence as a key objective. Both of these options would increase the quality of living for residents and support staff in their work. The RTLS alert system has a safety component for employees that will notify when in need of help. RFP Award: R20-346 - Nurse Call System Replacement, Riverview Gardens 3
Therefore, it is recommended that the Request for Proposal in the amount of $439,627.03 (including HST) for the Nurse Call System Replacement be awarded to Cimtel Inc. Advanced Care, funded by the Senior Services Capital Homes Reserve (17746).
Areas of Strategic Focus and Critical Success Factors
The recommendation in this report supports the following areas of strategic focus:
Economic Prosperity: Chatham-Kent is an innovative and thriving community with a diversified economy A Healthy and Safe Community: Chatham-Kent is a healthy and safe community with sustainable population growth People and Culture: Chatham-Kent is recognized as a culturally vibrant, dynamic, and creative community Environmental Sustainability: Chatham-Kent is a community that is environmentally sustainable and promotes stewardship of our natural resources
The recommendation in this report supports the following critical success factors:
Financial Sustainability: The Corporation of the Municipality of Chatham-Kent is financially sustainable Open, Transparent and Effective Governance: The Corporation of the Municipality of Chatham-Kent is open, transparent and effectively governed with efficient and bold, visionary leadership Has the potential to support all areas of strategic focus & critical success factors Neutral issues (does not support negatively or positively)
Consultation
Information Technology and Transformation was consulted on the project and assisted in the evaluation of the proposal submissions.
Financial Services was consulted on the balance of the reserve funding for replacement of equipment at Riverview Gardens.
The Purchasing Officer, Financial Services assisted with the tendering process and supports the recommendations.
RFP Award: R20-346 - Nurse Call System Replacement, Riverview Gardens 4
Financial Implications
The Nursing Call Bell System would be completed and funded from the Senior Services Capital Homes Reserve (17746).
Senior Services Capital Homes Reserve Description Amount Lifecycle Projects Approved in 2020 - 20RVGEQUIP (RTC - Sep 14, 2020) (a): 328,000.00 Not yet completed: - Pager System 70,000.00 - Wi-Fi Upgrade 90,000.00 - Connexall – not required; included in Nursing Call System - Total cost of equipment (b) 160,000.00 Remaining funds to be transferred back to Reserve (17746) (c = a - b) 168,000.00 Balance - Senior Services Capital Homes Reserve (17746), as at Dec 31, 2020 (d) 1,249,679.58 Total Funding available (e = c + d) 1,417,679.58 Nursing Call System Replacement Cost (including HST) - RVGNURSECALL 439,627.03 Less HST Rebate 43,729.27 Total Cost of Nursing Call System Replacement (f) 395,897.76 Senior Services Capital Homes Reserve available for future projects (g = e - f) 1,021,781.82
Prepared by: Reviewed by:
______Rick Walker Mary Alice Searles Supervisor, Building Maintenance Director, Senior Services Riverview Gardens
Reviewed by:
______April Rietdyk, RN, BScN, MHS, PhD PUBH General Manager Community Human Services
RFP Award: R20-346 - Nurse Call System Replacement, Riverview Gardens 5
Consulted and confirmed the content of the consultation section of the report by:
______Catherine Fitzgerald, Director Information Technology and Transformation
______Tzu-Ju Chang, CPA, CMA Financial Analyst I, Corporate Accounting
______Jennifer Scherle, Purchasing Officer Finance, Budget and Information and Transformation
Attachments: None c. Neil Moskal, Network Administrator, Information Technology and Transformation Richard Drouillard, Manager, Security and Risk, Information Technology and Transformation Catherine Fitzgerald, Director, Information Technology and Transformation Tzu-Ju Chang, Financial Analyst I, Corporate Accounting, Finance Services Jennifer Scherle, Purchasing Officer, Finance Service
P:\RTC\Community Human Services\2021\Senior Services\April 26\RFP Award Nurse Call System Replacement April 26, 2021.Docx
Back to Top Municipality Of Chatham-Kent
Finance, Budget, Information Technology & Transformation
Administration
To: Mayor and Members of Council
From: Gord Quinton, MBA, CPA, CGA Chief Financial Officer / Treasurer / GM, Finance, Budget, Information Technology & Transformation
Date: April 8, 2021
Subject: Municipal Modernization Program Grant Application – RFP R21-213 Award ______
Recommendations
1. The proposal in the amount of $166,110 (including HST) for Consulting Services for the Core Services Base Budget Efficiency Review be awarded to KPMG LLP, with final terms of the agreement to be approved by the Director, Legal Services and Chief Financial Officer.
2. The Mayor and Clerk be authorized to enter into the recommended agreements.
3. Municipal funding requirements be sourced from the Strategic Reserve, the final amount will depend on the Province Municipal Modernization Grant Application announcement.
Background
On March 1, 2021, Council approved the application to the Province for partial funding under the Municipal Modernization Program for a third party independent consultant to perform a Core Services Base Budget Efficiency Review, and the issuance of a Request for Proposals.
Comments
In accordance with the Purchasing By-law, the Core Services Base Budget Efficiency Review RFP R21-213 was advertised on the Municipal Website on March 11, 2021 and closed on March 31, 2021.
The results are as follows: RFP R21-213 Core Services Base Budget Efficiency Review Rank Company Name RFP Score 1. Blackline Consulting 43.20* 2. BMA Management Consulting Inc. 43.20* 3. Consilium Public Sector Services Inc. 21.20* 4. Grant Thornton LLP 85.40 Municipal Modernization Program Grant Application – RFP R21-213 Award 2
RFP R21-213 Core Services Base Budget Efficiency Review 5. KPMG LLP 85.59 6. Maclaren Municipal Consulting Inc. 39.60* 7. RSM Canada Consulting LP 40.80* 8. StrategyCorp 84.19 *Price envelope was not opened due to not meeting minimum requirements.
It is therefore recommended that the RFP R21-213 Core Services Base Budget Efficiency Review be awarded to KPMG LLP in the amount of $166,110 (Including HST).
Areas of Strategic Focus and Critical Success Factors
The recommendation in this report supports the following areas of strategic focus:
Economic Prosperity:
Chatham-Kent is an innovative and thriving community with a diversified economy
A Healthy and Safe Community:
Chatham-Kent is a healthy and safe community with sustainable population growth
People and Culture:
Chatham-Kent is recognized as a culturally vibrant, dynamic, and creative community
Environmental Sustainability:
Chatham-Kent is a community that is environmentally sustainable and promotes stewardship of our natural resources
The recommendation in this report supports the following critical success factors:
Financial Sustainability:
The Corporation of the Municipality of Chatham-Kent is financially sustainable
Open, Transparent and Effective Governance:
The Corporation of the Municipality of Chatham-Kent is open, transparent and effectively governed with efficient and bold, visionary leadership
Has the potential to support all areas of strategic focus & critical success factors
Neutral issues (does not support negatively or positively)
Consultation
The RFP’s were opened and reviewed by Councilor Michael Bondy, as directed by Council at the March 22, 2021 Council meeting, Chatham-Kent resident and retired Municipal Modernization Program Grant Application – RFP R21-213 Award 3 accountant Bill Loucks, Director, Budget & Performance Services, GM, Community Development and the CFO, GM, Finance, Budget, Information Technology & Transformation.
Financial Implications
In Recommendation #3, Administration is asking Council for approval to move forward with the project whether the Provincial grant is approved or not. Funding up to $166,110 (HST Included) will come from the Strategic Reserve. If the Provincial Grant is approved, it is anticipated that up to 65% of the cost will be funded by the grant with the remainder from the Strategic Reserve.
Prepared by:
______Gord Quinton, MBA, CPA, CGA Chief Financial Officer / Treasurer / General Manager, Finance, Budget, Information Technology & Transformation
Attachments: None
P:\RTC\FBITT - Finance, Budget & Info Technology & Transformation\2021\RTC005 - Municipal Modernization Program Grant Application RFP R21-213 Award.docx
Back to Top Municipality of Chatham-Kent
Community Development
Planning Services
To: Mayor and Members of Council
From: Greg Houston, CPT Planner II, Planning Services
Date: April 7, 2021
Subject: Adolph Crescent Road Renaming, Community of Tilbury ______
Recommendation
It is recommended that:
1. The municipal road described as Adolph Crescent, Plan 24M-923, located in the Community of Tilbury, be renamed Bea Crescent, and that the road naming by-law be approved.
Background
At its meeting held on April 11, 2005, Council approved Draft Plan of Subdivision 36T- 04502, which consisted of a 36 lot residential development. The first phase of development included an extension of Bolohan Drive and two (2) lots on Paulus Road. The balance of the lands remained undeveloped until 2021.
The remaining developable lands have been purchased by a new owner. The new owner is undertaking the construction of municipal services to support new home construction on the lands. The streets under construction include an extension of Paulus Road to connect with Ella Street South and a new cul-de-sac named Adolph Crescent. The developer has requested that the road name Adolph Crescent be changed to Bea Crescent.
Comments
The proposed road name of Bea Crescent conforms to Chatham-Kent’s road naming guidelines.
The Adolph Crescent right-of-way was dedicated as public highway when Plan of Subdivision 24M-923 was given final approval, and registered at the Land Registry Office. Therefore, a by-law must be passed in order to legally change the road name to Adolph Crescent Road Renaming, Community of Tilbury 2
Bea Crescent. A copy of the road naming by-law is attached as Appendix A, and a location map is attached as Appendix B.
Areas of Strategic Focus and Critical Success Factors
The recommendation in this report supports the following areas of strategic focus:
Economic Prosperity:
Chatham-Kent is an innovative and thriving community with a diversified economy
A Healthy and Safe Community:
Chatham-Kent is a healthy and safe community with sustainable population growth
People and Culture:
Chatham-Kent is recognized as a culturally vibrant, dynamic, and creative community
Environmental Sustainability:
Chatham-Kent is a community that is environmentally sustainable and promotes stewardship of our natural resources
The recommendation in this report supports the following critical success factors:
Financial Sustainability:
The Corporation of the Municipality of Chatham-Kent is financially sustainable
Open, Transparent and Effective Governance:
The Corporation of the Municipality of Chatham-Kent is open, transparent and effectively governed with efficient and bold, visionary leadership
Has the potential to support all areas of strategic focus & critical success factors
Neutral issues (does not support negatively or positively)
Consultation
There was no consultation required regarding the recommendation.
Adolph Crescent Road Renaming, Community of Tilbury 3
Financial Implications
There are no financial implications resulting from the recommendation.
Prepared by: Reviewed by:
______Greg Houston, CPT Ryan Jacques, MCIP, RPP Planner II, Planning Services Director, Planning Services
Reviewed by:
______Bruce McAllister, MCIP, RPP General Manager, Community Development
Attachments: Appendix “A” – Location Map Appendix “B” – By-law to Rename a Certain Street (Adolph Crescent)
Adolph Crescent Road Renaming, Community of Tilbury 4
Appendix A – Location Map
By-law Number ______
of The Corporation of the Municipality of Chatham-Kent
A By-law to Rename a Certain Street in the Municipality of Chatham-Kent
(Adolph Crescent)
Whereas the land parcel described as ADOLPH CRESCENT, 24M923; CHATHAM- KENT is named Adolph Crescent, as confirmed by Plan of Subdivision 24M-923;
And Whereas the Council of the Municipality of Chatham-Kent now deems it expedient to name the hereinafter described lands as Public Highway to Bea Crescent;
Now therefore be it and it is hereby enacted as By-law Number ______of the Corporation of the Municipality of Chatham-Kent:
1. That the land parcel described as ADOLPH CRESCENT; 24M923; CHATHAM- KENT; are hereby renamed Bea Crescent.
This By-law shall come into force and effect upon the day on which it is registered in the Registry Office for the Registry Division of Kent.
Read a First, Second and Third Time the 26th day of April, 2021.
______Mayor – Darrin Canniff
______Clerk - Judy Smith
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Motion
Re: Woodlot Preservation
“Whereas environmental sustainability is a recognized priority for this term of Council.
And whereas this priority includes a dedicated focus on implementing strategies to help everyone become stewards and adapt to a changing climate.
And whereas CK Plan 2035 states that Chatham-Kent will continue to develop innovative approaches to addressing the protection and preservation of natural resources.
And whereas Chatham-Kent’s vision statement of, ‘a welcoming, healthy, prosperous community that is culturally rich and naturally innovative’, represents the kind of community we will and can become, including: having respect for the role of agriculture, our environment and natural resources.
And whereas this Council has committed to addressing the fact that Chatham- Kent has one of the lowest percentages of tree cover in all of Ontario, by: committing to planting one million trees in four years, implementing an urban tree cover policy and analyzing Chatham-Kent’s canopy cover, which was updated in 2018 and listed as needing improvement, missing the mark and moving in the wrong direction.
And whereas the current natural heritage policy in Chatham-Kent is due for an update.
Therefore, be it resolved that the temporary by-law presented to Council on February 11, 2013 be passed, effective immediately, and expiring 120 days from the date of passing, or when repealed by a further vote of Council.
Furthermore, administration be authorized to adjust any dates, signing names and other minor administrative matters within the by-law.
And furthermore, administration be directed to: 1. Create an incentive program, with the goal of preserving woodlots in the community and providing land owners with tangible and flexible options for being included in the program.
2. Launch a full public consultation process with interested parties, including virtual meetings and opportunities for comment on the Let’s Talk Chatham- Kent portal.
3. Conduct an analysis of best practices for incentive programs and woodlot preservation across Ontario.
4. Revise and update, for Council’s consideration, both the current natural heritage policy and the by-law from February 11, 2013.
5. Present to Council all summaries, findings, analysis, comments, feedback, updated policies and bylaws in a report with recommendations, within 90 days of this motion being approved."
Signed: Councillor Aaron Hall
Notice Given On: April 19, 2021 BY‐LAW NUMBER
OF THE CORPORATION OF THE MUNICIPALITY OF CHATHAM‐KENT
A By‐Law to temporarily prohibit the Clear Cutting of Woodlots, Woodlands and parts of Woodlots or Woodlands in the Municipality of Chatham‐Kent.
Short Title: "The Temporary Clear Cutting By‐law”
FINALLY PASSED this day of, 2013.
WHEREAS the Municipal Act, 2001, S.O. 2001, c. 25, as amended provides in section 135 that the municipality may prohibit or regulate the destruction or injuring of trees;
AND WHEREAS the Municipal Act, 2001, S.O. 2001, c. 25, as amended provides in section 436 that a municipality may, at any reasonable time, enter on land for the purpose of carrying out an inspection to determine compliance with the by‐law, direction or order, a condition to a permit, or a court order;
AND WHEREAS the Municipal Act, 2001, S.O. 2001, c. 25, as amended provides in section 435 that the power to enter shall be exercised by an employee, officer or agent of the municipality or a member of the police force of the municipality;
AND WHEREAS the Municipal Act, 2001, S.O. 2001, c. 25, as amended provides in section 444 that the municipality may make an order requiring the person who contravened the by‐law or who caused or permitted the contravention or the owner or occupier of the land on which the contravention occurred to discontinue the contravening activity, and any person who contravenes such an order is guilty of an offence;
AND WHEREAS the Municipal Act, 2001, S.O. 2001, c. 25, as amended provides in section 445 that the municipality may make an order requiring the person who contravened the by‐law or who caused or permitted the contravention or the owner or occupier of the land on which the contravention occurred to do work to correct the contravention, and any person who contravenes such an order is guilty of an offence;
AND WHEREAS Council has determined it is desirable to enact such a By‐law;
NOW THEREFORE the Council of the Corporation of the Municipality of Chatham‐Kent hereby enacts as follows:
Page 1 of 7 DEFINITIONS
1.1 In this By‐law: a) "Building Permit" means a building permit issued by the Municipality under the Building Code Act, 1992, S.O. 1992, c.23, as amended; b) “Clear Cut” means the removal of all, or substantially all, of the Trees within any portion of a Woodland or Woodlot, where the area of the Woodland or Woodlot from which the Trees are removed is in excess of 0.1 hectare; c) "DBH" (Diameter at Breast Height) means the diameter of the stem of a Tree measured at a point that is 1.37 metres above the ground. d) "Fence Row" means a narrow linear strip of Trees that defines a laneway or boundary between fields or properties;
e) " Municipality" means the Corporation of the Municipality of Chatham‐Kent; f) "Officer" means a Bylaw Enforcement Officer appointed by the Municipality; g) "Owner" means the Person who is the registered owner on title to the land; h) "Person" means an individual or a corporation and their respective heirs, executors, administrators or other duly appointed representatives; i) "Tree" or "Trees" means any living species of woody perennial plant, including its root system, which has reached or can reach a height of at least 4.5 meters at physiological maturity; j) "Woodland" or "Woodlands" means land on one or more properties being at least 1 hectare in area with a density of at least:
1) 1,000 Trees, of any size, per hectare;
2) 750 Trees, measuring over five (5) centimetres at DBH, per hectare;
3) 500 Trees, measuring over twelve (12) centimetres, at BH, per hectare; or
4) 250 Trees, measuring over twenty (20) centimetres, at DBH, per hectare.
but does not include:
1) a cultivated fruit or nut orchard;
2) a plantation established for the purpose of producing Christmas Trees and which is being actively managed and harvested for the purposes for which it was planted, except that this does
Page 2 of 7 not refer to plantations that have ceased being managed or harvested for their intended purpose for a period of 15 years or more;
3) a bona fide tree nursery that is being actively managed and harvested for the purposes for which it was planted; or
4) a fence row; k) “Woodlots” or “Woodlot” means land on one or more properties being at least 0.2 hectares in area and no greater than one hectare in area, with a density of at least:
1) 200 trees, of any size, per 0.2 hectare;
2) 150 trees, measuring over five (5) centimeters (2 inches) DBH, per 0.2 hectare;
3) 100 trees, measuring over twelve (12) centimetres (5 inches) DBH, per 0.2 hectare; or
4) 50 trees, measuring over twenty (20) centimetres (8 inches) DBH, per 0.2 hectare; but does not include:
1) a cultivated fruit or nut orchard;
2) a plantation established for the purpose of producing Christmas Trees and which is being actively managed and harvested for the purposes for which it was planted, except that this does not refer to plantations that have ceased being managed or harvested for their intended purpose for a period of 15 years or more;
3) a bona fide tree nursery that is being actively managed and harvested for the purposes for which it was planted; or
4) a fence row;
APPLICATION OF THE BY‐LAW
2.1 This By‐law shall apply to all Woodlands and Woodlots in the geographic limits of the Municipality.
GENERAL PROHIBITIONS
3.1 No Person through their own actions or through any other Person shall Clear Cut unless exempted by Section 4;
Page 3 of 7 3.2 No Person through their own actions or through any other Person shall:
a) Fail to comply with an Order issued under Section 5 of this By‐law; or b) Remove or deface any Order that has been posted pursuant to Section 5 of this By‐law.
EXEMPTIONS
4.1 Despite Section 3 of this By‐law, this By‐law does not apply to: a) activities or matters undertaken by a municipality or a local board of a municipality; b) activities undertaken by Conservation Authorities on lands owned by the Conservation Authorities; or c) activities or matters undertaken under a licence issued under the Crown Forest Sustainability Act, 1994, S.O. 1994, c.25, as amended.
4.2 Despite Section 3 of this By‐law, this By‐law does not apply to the injury or destruction of Trees by a person licensed under the Surveyors Act, R.S.O. 1990, c. s.29, as amended, to engage in the practice of cadastral surveying or his or her agent, while making a survey.
4.3 Despite Section 3 of this By‐law, this By‐law does not apply to the injury or destruction of Trees imposed after December 31, 2002: a) as part of a Tree Preservation Plan required as a condition of approval in a plan of subdivision that has received draft approval under Section 51 of the Planning Act;
b) as part of a Tree Preservation Plan required as a condition on a consent approved under Section 53 of the Planning Act;
c) as a requirement in a Tree Preservation Plan approved and included in a site plan control agreement or a subdivision agreement entered into under Sections 41 and 51 respectively of the Planning Act; d) in a development agreement between an Owner and the Municipality; or e) as a condition to a development permit authorized by regulation made under section 70.2 of the Planning Act, or as a requirement of an agreement entered into under the regulation.
4.4 Despite Section 3 of this By‐law, this By‐law does not apply to the injury or destruction of Trees by a transmitter or distributor, as those terms are defined in Section 2 of the Electricity Act, 1998 S.O. 1998, c.15, Sched. A, as amended, for the purpose of constructing and maintaining a transmission system or a distribution system, as those terms are defined in that section.
Page 4 of 7 4.5 Despite Section 3 of this By‐law, this By‐law does not apply to the injury or destruction of Trees undertaken on land described in a licence for a pit or quarry or a permit for a wayside pit or wayside quarry issued under the Aggregate Resources Act; R.S.O 1990, c. A.8, as amended.
4.6 Despite Section 3 of this By‐law, this By‐law does not apply to the injury or destruction of Trees that is required in order to erect any building, structure or thing, including yard areas, in respect of which a Building Permit has been issued, provided that no Tree is removed that is located more than 15 metres from the outer edge of the building, structure or things and that only those Trees necessary to accommodate the building, structure or thing, including yard areas, are removed.
4.7 Despite Section 3 of this By‐law, this By‐slaw doe not apply to the injury or destruction of Trees that is required in order to install and provide utilities to the construction or use of the building, structure or thing, including the installation of a primary septic bed, in respect of which a Building Permit has been issued.
4.8 Despite Section 3 of this By‐law, this By‐law does not apply to the injury or destruction of Trees that is required in order to install, provide or maintain a single lane driveway for vehicular access to the building, structure or thing in respect of which a Building Permit has been issued.
4.9 Despite Section 3 of this By‐law, this By‐law does not apply to the injury or destruction of Trees on lands, including buffer lands, used for the purpose of a licensed waste disposal site that has been approved, where applicable, under the Environmental Protection Act, R.S.O. 1990, c. E.19, as amended; the Ontario Water Resources Act, R.S.O. 1990, c. 0.40, as amended; the Environmental Assessment Act, R.S.O. 1990, c. E.18, as amended; and the Planning Act.
4.10 Despite Section 3 of this By‐law, this By‐law does not apply to the injury or destruction of Trees for the construction of drainage works under the Drainage Act, R.S.O. 1990, c. D.17, as amended.
4.11 Despite Section 3 of this By‐law, this By‐law does not apply to the injury or destruction of Trees approved by By‐law of the Municipality’s Municipal Council, which By‐law shall be considered where the injury or destruction of Trees is necessary for Good Forestry Practices as defined under the Forestry Act, R.S.O. 1990, c. F.26.
ENFORCEMENT
5.1 An Officer, or any person authorized by an Officer, may at all reasonable times enter upon and inspect any land and any Woodland or Woodlot for the purposes of enforcing this By‐law, determining compliance with this By‐law, or laying charges under this By‐law.
Page 5 of 7 5.2 Where an Officer has determined that a contravention of this By‐law has occurred, the Officer may make an Order requiring the Person who contravened this By‐law to stop the contravention. The Order shall set out:
a) the municipal address or the legal description of the property; b) reasonable particulars of the contravention; and
c) the period within which there must be compliance with the Order.
5.3 No person shall hinder or obstruct or attempt to hinder or obstruct any person who is exercising a power or performing a duty under this By‐law.
PENALTY
6.1 Any person who contravenes any provision of this By‐law is guilty of an offence and upon conviction is liable to a fine of not more than $100,000.
6.2 If a Person is convicted of an offence for contravening this By‐law the Court in which the conviction has been entered, and any Court of competent jurisdiction thereafter, may order the person to rehabilitate the land or to plant or replant Trees in such a manner and within such period as the Court considers appropriate.
ADMINISTRATION
7.1 If any section or part of this By‐law is found by any court of competent jurisdiction to be illegal or beyond the power of the Municipality to enact, such section or part shall be deemed to be severable and all other sections or parts of this By‐law shall be deemed to be separate and independent therefrom and to be enacted as such.
7.2 The short title of this By‐law is the "The Temporary Clear Cutting By‐law”.
7.3 The By‐law shall automatically expire six months after passing.
Page 6 of 7 READ A FIRST, SECOND AND THIRD TIME this day of , 2013.
______
Mayor – Randy R. Hope
______
Clerk – Judy Smith
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Page 7 of 7 Municipality of Chatham-Kent
Finance, Budget, Information Technology & Transformation
Financial Services
To: Mayor and Members of Council
From: Matt Torrance, MBA, CPA, CGA Director, Financial Services
Date: April 14, 2021
Subject: Tax Policy 2021
Recommendations
It is recommended that:
1. A by-law to establish capping policies for certain Commercial, Industrial and Multi- Residential properties for the 2021 taxation year be approved.
2. A by-law to establish capping policies for New Construction Floor on Commercial, Industrial and Multi-Residential properties for the 2021 taxation year be approved.
3. A reallocation from tax claw back to allowance for doubtful accounts, in the amount of $25,000, be approved.
4. The Broad Class Tax Transition Ratio for Landfill be set at 7.8564 as prescribed by the Province of Ontario.
5. All other 2021 Tax Ratio policies remain unchanged from 2020.
6. A by-law to set tax ratios for prescribed property classes for Municipal purposes for the 2021 taxation year be approved.
Background
This report is intended to establish tax policy for 2021.
Assessment values were last updated by MPAC with a valuation date of January 1, 2016. These assessments were implemented on January 1, 2017. Increased assessments were phased over 2017-2020 while decreases were implemented immediately. As a result of the COVID-19 pandemic, the Province of Ontario announced in March 2020 that the reassessment scheduled to take effect January 1, 2021 was postponed. The Province has recently announced that the new reassessment is further postponed and will not take effect in 2022. Property assessments for the 2021 and 2022 tax years will continue to be based on January 1, 2016 values.
Tax Policy 2021 2
Comments
As at January 2021, weighted assessment increased 0.48% over 2020 (see Table 9, column 5). This increase in assessment is primarily due to the assessments on new construction, and decreases from recent Assessment Review Board (ARB) decisions. While reassessment is revenue neutral to the Municipality as a whole, it does shift the burden of taxation between classes. Since the Municipality does not profit from Current Value Assessment (CVA) increases, the overall tax rate lowers to compensate for the increase in total assessment.
There are several tax policy implications that determine the final tax bill of each property. Provincial regulations dictate some of the shifts in taxation and Council direction dictate others. Table 1 reflects the recommendations of this report on each class. It begins with the 2020 billed tax levy, illustrates the effect of each policy, and totals to the proposed 2021 tax levy.
Tax Policy 2021 3
Total % Change % Change After 2021 After Assessment Education Net Assessment Class Growth Change Impact Growth COMMERCIAL 0.43% (3,143,596) 26,353,056 (10.33%)
INDUSTRIAL 1.36% (531,184) 5,800,969 (7.37%)
Land Fill 10.28% (69,451) 187,392 (19.54%)
MULTI RES 2.61% 87 6,276,053 2.62%
PIPELINE -5.30% (531,461) 2,141,343 (26.24%)
RESIDENTIAL 2.94% 100,362 106,308,912 3.04%
FARM 3.92% 11,203 16,809,965 3.99%
Total 2.40% (4,164,040) 163,877,691 (0.17%)
As demonstrated above, there has been a decrease in taxes collected due to the Province lowering the business education tax. The assessment growth and the 2.4% budget increase make up the tax increases in the other classes.
Table 2 below illustrates the average impact of the recommendations on a typical residential property.
Tax Policy 2021 4
Note that an average house went up in value $2,644 and is billed $90.41 more in taxes. With all the recommendations, assessment, and education rate changes taken into account, this is an approximate 3.04% increase and is more than the 2.4% budget increase approved by Council.
The following tax policy considerations each have a bearing on how much taxes an individual class pays:
1. Transition Ratios
Transition ratios are used as a tax policy tool by Council to weight assessment. The higher the transition ratio, the higher the assessment weight and the greater the relative tax burden. The Residential class is weighted at 1.0 by Provincial policy. Commercial pays 1.9404 times the tax of Residential on the same value of property. Farmland is currently taxed at 22% of the Residential rate. It has historically been the goal of Council to continue to lower the Industrial ratios down to the Commercial ratio as attracting new Industrial employers will provide the most effective tax incentive to attract jobs and total assessment. Administration is not recommending further decreases to the Industrial ratio in 2021.
In 2021, administration is recommending that all ratios remain the same as they were in 2020. As we get through the COVID-19 pandemic and we receive a clear timeline on MPAC reassessments, administration plans to return to Council in 2022 with longer term targets for tax policy.
Table 3: 2020 Class Ratio Comparison Municipality Commercial Industrial Multi-Res Chatham-Kent 1.9404 2.0350 1.9404 Lambton 1.6271 2.0476 2.0000 London 1.9100 1.9100 1.7119 St. Thomas 1.7926 2.2546 2.1485 Windsor 2.0178 2.3200 2.0000
Table 4 is included to demonstrate the impact of tax policy decisions for Commercial and Industrial on the Residential class. For example, a 1% shift to Residential taxes raises enough funds to lower Commercial taxes by 3.60%, or would lower Industrial taxes by 16.78%, or would enable a combined Commercial and Industrial reduction of 2.96%. The second section of Table 4 illustrates the dollar effect on properties in each class per $100,000 of assessment.
Tax Policy 2021 5
$ Effect of Residential Tax Burden Increase Based on $100,000 Assessment Class Original Municipal Tax 0.5% 1.0% 1.5% 2.0% 2.5%
Residential 1,711.21 8.56 17.11 25.67 34.22 42.78
Commercial 3,340.63 - 60.09 - 120.17 - 180.26 - 240.34 - 300.43
Industrial 3,482.32 - 292.24 - 584.48 - 876.72 - 1,168.96 - 1,461.20
Combined 3,411.48 - 50.53 - 101.06 - 151.59 - 202.12 - 252.65
Assumptions:
* Includes only the Muncipal component of Tax * All tax calculations are based on Broad Class Transition Ratios * All Calculations based on Chatham Tax Rates and Tax Classes * All other tax classes including Farmland are not effected * Optional tax class ratios move in direct proportion with the broad class ratio * Capped class transition ratios can be lowered but may not be raised without the consent of the province.
Any reduction in either the Industrial or Commercial ratio will result in an immediate upward effect on the Residential, Multi-residential and Farm tax base.
Administration obtains Farm tax rate information from bordering rural municipalities. Table 5 illustrates that a hypothetical farm property with an assessment of $500,000 would generate the following municipal taxes (excluding Education):
Tax Policy 2021 6
Based on the above survey, Chatham-Kent farm tax rates are somewhere in the middle when compared to surrounding jurisdictions. Farms in the south of Chatham-Kent generally pay less in taxation than the neighbouring municipalities to the east and west. Farms in the north of Chatham-Kent pay more than their neighbouring municipalities to the north.
Table 6 shows the effect of a 1% rise in the Farm transition ratio on municipal taxpayers as a whole, as well as the impact on the Residential and Commercial classes per $100,000 of assessment. A 1% reduction in the ratio to 21% would have a similar opposite effect.
Table 6: Impact on tax burden from an increase in the farm class transition ratio from 22% to 23% on residential rate Farm at 23% Farm at 22% Tax Shift Impact per $100,000 Impact on $100,000 Farm Cost Residential Assessment Commercial Assessment Aggregate 17,069,080 16,432,370 636,710
Farm property assessed at 1,694 1,628 66 (7) (13) $500,000 * Calculation Based on 2021 budget and 2021 assessment * Municipal Levy only
In March 2021, administration brought forward a recommendation to Council to consider increasing the Farm tax ratio to 25%, phasing in 1% per year for the tax years 2021 to 2023. Council chose not to adopt these recommendations and as a result it is recommended that the Farm tax ratio remain at 22%.
Table 7 illustrates the transition ratios recommended by administration for 2021.
Table 7 Ratios Recommended for 2021 Class 2000 2020 2021 Municipal Municipal Municipal Transition Transition Recommended Ratio Ratio Transition Ratio Residential 1.0000 1.0000 1.0000 Pipelines 1.2742 1.2742 1.2742 Farm Land 0.2500 0.2200 0.2200 Landfill 7.3740 7.8564 Multi-Res 2.1488 1.9404 1.9404 Commercial 2.0106 1.9404 1.9404 Residual Office Space 1.6204 1.5638 1.5638 Shopping 2.3207 2.2397 2.2397 Centre Parking Lots 1.3455 1.2985 1.2985 Industrial 3.2018 2.0350 2.0350 Large 3.8480 2.0350 2.0350 Industrial
Tax Policy 2021 7
2. Maximum CVA-Related Tax Increases Be Set At 10%
Industrial, Commercial and Multi-Residential (capped classes) properties are protected from significant swings in taxation under section 329.1 of the Municipal Act, 2001. Under the Act, assessment related increases are limited to 10% unless a higher percentage is chosen by Council and specified by by-law. Under the same section, Council may elect to eliminate the cap on any property that is within $500 of its “correct” levy (tax rate x assessment = correct levy).
Administration is recommending the maximum assessment-related tax increase on capped classes, being 10% permitted by legislation, be maintained, as well as maintaining eliminating the cap on any property that is within $500 of its “correct” levy. Administration is also recommending the phasing out of the capping program by utilizing a limit of 10% of the previous year’s annualized CVA taxes. If an entire capped class has all properties at a level of at least 50% of their CVA value, those capped properties will have their capping protection phased out over a period of four years, at which time the class will be at its full CVA value. Administration is also recommending to exclude reassessment related changes from the application of part IX of the Act, thereby limiting capping protection to the assessed value of properties prior to 2019.
These decisions do not change the amount of revenue collected by the Municipality. It moves the tax burden more quickly from those properties that are overpaying to those that are not paying enough as determined by their current assessment. There are only seven properties remaining under capping protection.
Maintaining the cap at 10% for 2021 meets the following objectives: • moves properties more quickly toward their correct tax contribution • maintains the phase-in and capping option to be applied in future as required to deal with future tax changes • reduces the number of properties paying taxes in excess of those normally owing on the basis of assessment • improves the transparency and equity of the tax system
In 2021, administration is recommending the adoption of a by-law limiting new construction within the Industrial, Commercial and Multi-Residential properties from entering the capping program in the same manner as 2020. Instead, these properties will be taxed at their assessed value and do not have the ability to enter the capping program.
3. Specific Property Tax Protection and Assessment Issues
Table 8:Tax Protection and Assessment Issues 2020 2021 Tax Claw Back $75,000 $50,000 Total $75,000 $50,000
Tax Policy 2021 8
Claw Back Level
As a consequence of capping increases to protected classes, there is a deficiency within each property class. Council can recover costs from within the same class, or recover costs from the general levy, or both as was done in 2020. Administration is recommending continuing this funding program for 2021 similar to 2020 and it is expected that 100% of the claw backs will be funded at a cost of $50,000 to the general levy. In 2021, administration continues to propose that any property within $500 of its “correct” CVA tax will be moved to that level immediately.
No changes are being recommended to the capping program in 2021; the program has been reduced to $50,000 for the 2021 tax year from $75,000 in 2020. Administration is recommending that the budget amount continue to remain unchanged at $125,000 and the remaining $50,000 in funds be reallocated to increase the allowance for doubtful accounts budget. The Municipality has seen a large number of assessment appeals from large commercial and industrial properties resulting in significant write-offs. The number of appeals in 2021 has not decreased, and therefore it is expected that the deficit in allowance for doubtful accounts will continue moving forward.
Previous Non Taxable Commercial Capping – Unique Case
Chatham-Kent had a single commercial property that had a 2008 assessment that increased to $60M and a subsequent 2012 assessment which decreased it to $45M, with a further decrease in 2016 to $6.2M as a result of a new assessment methodology. During the 2016 assessment cycle, the Province created a new Landfill class for this property. The Province has also provided Chatham-Kent with the flexibility for yearly tax increases within the Landfill property class as to not cause a property tax burden shift to other classes.
4. 2021 Assessment Roll
The assessment roll, delivered in December 2020, is for 2021 taxation. New construction increases the assessment value of the roll. Assessment Review Board decisions and Reconsiderations lower the value of assessment on the roll. New assessment minus assessment reductions, results in an increase of taxable weighted assessment for 2021 of 0.48% as illustrated in Table 9.
Administration estimates that taxation from building activities increased by approximately $1.7M in 2020. This $1.7M was included in the 2021 budget as new tax revenue.
Chatham-Kent has always treated CVA adjustments as revenue neutral. CVA related tax revenue increases are offset by the tax rate decreases so that the total revenue collected from properties remains constant. Increased revenues occur when new buildings are constructed or improved and when Council increases its budget requirements.
The treatment of this issue is consistent with past years and is in line with the current budget process.
Tax Policy 2021 9
5. Small-Scale On-Farm Business Subclasses
On May 3, 2018, the Government of Ontario established two new optional subclasses for small-scale on-farm businesses to promote and support local farms across Ontario. The commercial and industrial subclasses were created to provide a tax rate that is 75% lower than the existing commercial and industrial tax rates. The reduced tax rate will apply to the first $50,000 of eligible commercial or industrial assessment.
To qualify, the commercial and/or industrial facility must be an extension of the farming operation. In addition, 51% of the facility must be used to sell, process or manufacture something from a product produced on the farmland. If the commercial and/or industrial operation has an assessed value equal to or greater than $1M, it is not eligible for the small- scale on-farm business subclass. In Chatham-Kent, there are currently eight properties which are eligible for this new subclass. To support Chatham-Kent’s agricultural community, administration is recommending no changes to the existing two optional subclasses.
Areas of Strategic Focus and Critical Success Factors
The recommendations in this report support the following areas of strategic focus: Economic Prosperity: Chatham-Kent is an innovative and thriving community with a diversified economy
A Healthy and Safe Community: Chatham-Kent is a healthy and safe community with sustainable population growth
People and Culture: Chatham-Kent is recognized as a culturally vibrant, dynamic, and creative community
Tax Policy 2021 10
Environmental Sustainability: Chatham-Kent is a community that is environmentally sustainable and promotes stewardship of our natural resources
The recommendations in this report support the following critical success factors: Financial Sustainability: The Corporation of the Municipality of Chatham-Kent is financially sustainable
Open, Transparent and Effective Governance: The Corporation of the Municipality of Chatham-Kent is open, transparent and effectively governed with efficient and bold, visionary leadership
Has the potential to support all areas of strategic focus & critical success factors
Neutral issues (does not support negatively or positively)
Consultation
Economic Development Services was consulted in relation to Industrial tax ratios, and supports the recommendation not to change the Industrial, Commercial and Multi-Residential ratios from 2020. MPAC provided assessment data. All calculations are done in-house.
Financial Implications
Tax policy is an integral part of the annual municipal taxation process. It determines which property classes fund what portion of the overall tax levy.
The tax policy by-laws require Council approval in order to establish the tax rates necessary for budgetary requirements of Chatham-Kent and its boards, commissions and agencies.
Prepared by: Reviewed by:
______Matt Torrance, MBA, CPA, CGA Gord Quinton, MBA, CPA, CGA Director, Financial Services Chief Financial Officer, Treasurer
Attachment(s): By-law – 2021 Tax Ratios By-law – Maximum Tax Increases By-law – New Construction Limits c. Stuart McFadden, Director, Economic Development Services MPAC Ministry of Municipal Affairs and Housing
P:\RTC\F&PS\Finance\2021\RTC010 - Tax Policy 2021.docx CORPORATION OF THE MUNICIPALITY OF CHATHAM-KENT
BY-LAW NO. -2021
“A by-law to Set Tax Ratios for Prescribed Property Classes for Municipal Purposes for the 2021 Taxation Year”
WHEREAS it is necessary for the Council of The Corporation of The Municipality Of Chatham-Kent, pursuant to Section 308 of the Municipal Act, 2001, to establish the tax ratios for the Municipality;
AND WHEREAS the tax ratios determine the relative amount of taxation to be borne by each property class and are a component of tax policy;
AND WHEREAS the property classes have been prescribed by the Minister of Finance pursuant to Section 7 of the Assessment Act, R.S.O. 1990, c. A.31, as amended (hereinafter referred to as the “Assessment Act”);
NOW THEREFORE the Council of The Corporation of the Municipality of Chatham-Kent hereby enacts the following:
Assessment Tax Vacancy Type Description Ratio Factor C1 Comm Farmland Awaiting Development 1 1.0000 0.25 C4 Comm Farmland Awaiting Development 11 1.9404 0.25 C7 Small Scale Value Added Farm 1.9404 0.25 X7 Comm New Value Added Farm 1.9404 0.25 CH Comm Occupied/Hydro 1.9404 1 CT Comm Occupied 1.9404 1 XT Comm ( New Construction) 1.9404 1 CK Comm Vacant Units & Excess Land/ Hydro 1.9404 0.7 CU Comm Vacant Units & Excess Land 1.9404 0.7 XU Comm ( New Construction) Excess Land 1.9404 0.7 CJ Comm Vacant Land\Hydro 1.2985 1 CX Comm Vacant Land 1.2985 1 XX Comm ( New Construction) Vacant Land 1.2985 1 DH Office Buildings Occupied/ Hydro 1.5638 1 DT Office Buildings Occupied 1.5638 1 YT Office Buildings ( New Construction ) 1.5638 1 DU Office Buildings Vacant 1.5638 0.7 YU Office Buildings ( New Construction ) Excess Land 1.5638 0.7 FT Farmlands 0.2200 1 HT Land Fill 7.8564 1 GT Parking Lot 1.2985 1 I1 Industrial Farmland Awaiting Development 1 1.0000 0.25 I4 Industrial Farmland Awaiting Development 11 2.0350 0.25 I7 Small Scale Value Added Farm 2.0350 0.25 IH Industrial Occupied/ Hydro 2.0350 1 IT Industrial Occupied 2.0350 1 J7 Industrial New Value Added Farm 2.0350 0.25 JT Industrial ( New Construction ) 2.0350 1 IK Industrial Vacant Units & Excess Land/Hydro 2.0350 0.65 IU Industrial Vacant Units & Excess Land 2.0350 0.65 JU Industrial ( New Construction ) Excess Land 2.0350 0.65 IX Industrial Vacant Land 2.0350 0.65 IJ Industrial Vacant Land\Hydro 2.0350 0.65 JX Industrial ( New Construction ) Vacant Land 2.0350 0.65 LT Large Industrial Occupied 2.0350 1 KT Large Industrial ( New Construction ) 2.0350 1 LU Large Industrial Vacant Units & Excess Land 2.0350 0.65 KU Large Industrial ( New Construction ) Excess Land 2.0350 0.65 MT Multi-Residential 1.9404 1 NT New Multi-Residential 1.1000 1 PT Pipelines 1.2742 1 R1 Residential Farmland Awaiting Development 1 1.0000 0.25 R4 Residential Farmland Awaiting Development 11 1.0000 0.25 RH Residential & Farm/Hydro 1.0000 1 RT Residential & Farm 1.0000 1 ST Shopping Centre Occupied 2.2397 1 ZT Shopping Centre ( New Construction ) 2.2397 1 SU Shopping Centre Vacant & Excess Land 2.2397 0.7 ZU Shopping Centre ( New Construction ) Excess Land 2.2397 0.7 TT Managed Forests 0.2500 1
1. This By-law shall come into force and take effect upon finally being passed.
FINALLY PASSED this 26th day of April, 2021.
SIGNED SIGNED
______MAYOR-Darrin Canniff CLERK-Judy Smith
CORPORATION OF THE MUNICIPALITY OF CHATHAM-KENT
BY-LAW NO -2021
“A by-law to establish maximum tax increases for certain Commercial, Industrial & Multi-Residential properties for the 2021 taxation year”
WHEREAS Part IX of the Municipal Act, 2001, places limitations on taxes for certain property classes.
AND WHEREAS property in the commercial classes, the industrial classes and the multi-residential classes apply to this part, said classes referred to hereinafter as capped classes.
AND WHEREAS under section 330(1) of the Municipal Act Council may establish a percentage by which tax decreases are limited for a taxation year to recover all or part of the revenues forgone by placing limitations on tax increases for certain property classes.
AND WHEREAS municipalities may pass a by-law to limit capping protection to only reassessment related changes prior to 2021 and exclude 2021 changes from the application of Part IX of the Act;
NOW THEREFORE the Council of the Corporation of the Municipality of Chatham-Kent hereby enacts the following:
1. All reassessment related tax increases and decreases be put in place for 2021 to a maximum increase, in the case of capped classes, utilize a limit of 10% of the previous year’s capped taxes and 10% of the previous year’s annualized CVA (uncapped) taxes of 10% as calculated in accordance with the Act.
2. That, after the application of the 10% in #1 above, those properties with a remaining tax cap of $500 or less, have the tax cap removed.
3. Where a property has a tax reduction withheld of $500 or less after the application of calculations established under #5 below, that the tax reduction withheld be reduced to zero.
4. That once a property pays tax based on its full CVA value, it is deemed ineligible for future capping protection.
5. That Part IX of the Municipal Act, 2001 (limitation on taxes for certain property classes) does not now and hereafter does not apply to valuation changes for any property in the commercial, industrial or multi-residential classes that could be subject to capping as a result of the increase or decrease in value effective January 1, 2018 for 2021 taxation.
6. That capping increases above 10% be financed first by limiting tax decreases to all properties within the same capped class and then from all property classes, as part of the general tax rate, through the application of a single percentage such as the effect on each property class and on the Municipality as a whole does not exceed $50,000.
7. That Business Improvement Area levies are separate and apart from commercial and industrial levies and are not subject to the tax limits in this bylaw.
8. That any area-rated levy, local improvement, water, drainage or other charge being increased or decreased in 2021 shall be a budgetary change and not subject to the taxation limits in this bylaw.
This By-law shall come into force and take effect upon finally being passed.
FINALLY PASSED this 26th day of April, 2021.
SIGNED SIGNED
______MAYOR-Darrin Canniff CLERK-Judy Smith CORPORATION OF THE MUNICIPALITY OF CHATHAM-KENT
BY-LAW NO. -2021
"A By-Law to Adopt Optional Tools for the Purposes of Administering Limits for Eligible Properties within the Meaning of Section 331 (New Construction) of the Municipal Act, 2001 Regarding the Commercial, Industrial and Multi-Residential Property Classes"
WHEREAS the Municipality may, in accordance with s. 329.1 of the Municipal Act, 2001, S.O. 2001, c.25, as amended (“the Act”) modify the provisions and limits set out in s. 331 of the Act, with respect to the calculation of taxes for municipal and school purposes payable in respect of property in the Commercial, Industrial and Multi- Residential property classes;
AND WHEREAS the Municipality may enact a By-Law to adopt the provisions of s. 329.1 of the Act whereby a “floor” or minimum uncapped tax percentage applies to eligible properties in one or more of the capped classes;
AND WHEREAS this By-Law shall only apply to properties in the Commercial, Industrial and Multi-Residential property classes, as defined by the Assessment Act, R.S.O. 1990, c. A.31 to which Part IX of the Act applies;
AND WHEREAS in this By-Law, “uncapped taxes” means the taxes for municipal and school purposes that would be levied for the taxation year but for the application of Part IX of the Act;
AND WHEREAS the Municipality relies upon sections 329.1 and 331 of the Act, and hereby deems it necessary and appropriate to adopt optional tools for the purpose of providing minimum amounts of taxes payable for the Commercial, Industrial and Multi- Residential property classes;
NOW THEREFORE the Council of the Corporation of the Municipality of Chatham-Kent hereby enacts as follows:
1. That s. 329.1(1)(8) of the Act shall apply to the Commercial, Industrial and Multi- Residential property classes for 2021.
2. That for all properties that become eligible within the meaning of s. 331(20) of the Act, the taxes for municipal and school purposes for the year or portion of the year shall be the greater of: (i) The amount of the taxes determined for the property for 2021 under s. 331(2); and, (ii) The amount of the uncapped taxes for the property for 2021 multiplied by one-hundred per cent (100%).
This By-law shall come into force and take effect upon finally being passed.
FINALLY PASSED this 26th day of April, 2021.
SIGNED SIGNED
______MAYOR-Darrin Canniff CLERK-Judy Smith
CORPORATION OF THE MUNICIPALITY OF CHATHAM-KENT
BY-LAW NO. -2021
“A by-law to Set Tax Ratios for Prescribed Property Classes for Municipal Purposes for the 2021 Taxation Year”
WHEREAS it is necessary for the Council of The Corporation of The Municipality Of Chatham-Kent, pursuant to Section 308 of the Municipal Act, 2001, to establish the tax ratios for the Municipality;
AND WHEREAS the tax ratios determine the relative amount of taxation to be borne by each property class and are a component of tax policy;
AND WHEREAS the property classes have been prescribed by the Minister of Finance pursuant to Section 7 of the Assessment Act, R.S.O. 1990, c. A.31, as amended (hereinafter referred to as the “Assessment Act”);
NOW THEREFORE the Council of The Corporation of the Municipality of Chatham-Kent hereby enacts the following:
Assessment Tax Vacancy Type Description Ratio Factor C1 Comm Farmland Awaiting Development 1 1.0000 0.25 C4 Comm Farmland Awaiting Development 11 1.9404 0.25 C7 Small Scale Value Added Farm 1.9404 0.25 X7 Comm New Value Added Farm 1.9404 0.25 CH Comm Occupied/Hydro 1.9404 1 CT Comm Occupied 1.9404 1 XT Comm ( New Construction) 1.9404 1 CK Comm Vacant Units & Excess Land/ Hydro 1.9404 0.7 CU Comm Vacant Units & Excess Land 1.9404 0.7 XU Comm ( New Construction) Excess Land 1.9404 0.7 CJ Comm Vacant Land\Hydro 1.2985 1 CX Comm Vacant Land 1.2985 1 XX Comm ( New Construction) Vacant Land 1.2985 1 DH Office Buildings Occupied/ Hydro 1.5638 1 DT Office Buildings Occupied 1.5638 1 YT Office Buildings ( New Construction ) 1.5638 1 DU Office Buildings Vacant 1.5638 0.7 YU Office Buildings ( New Construction ) Excess Land 1.5638 0.7 FT Farmlands 0.2200 1 HT Land Fill 7.8564 1 GT Parking Lot 1.2985 1 I1 Industrial Farmland Awaiting Development 1 1.0000 0.25 I4 Industrial Farmland Awaiting Development 11 2.0350 0.25 I7 Small Scale Value Added Farm 2.0350 0.25 IH Industrial Occupied/ Hydro 2.0350 1 IT Industrial Occupied 2.0350 1 J7 Industrial New Value Added Farm 2.0350 0.25 JT Industrial ( New Construction ) 2.0350 1 IK Industrial Vacant Units & Excess Land/Hydro 2.0350 0.65 IU Industrial Vacant Units & Excess Land 2.0350 0.65 JU Industrial ( New Construction ) Excess Land 2.0350 0.65 IX Industrial Vacant Land 2.0350 0.65 IJ Industrial Vacant Land\Hydro 2.0350 0.65 JX Industrial ( New Construction ) Vacant Land 2.0350 0.65 LT Large Industrial Occupied 2.0350 1 KT Large Industrial ( New Construction ) 2.0350 1 LU Large Industrial Vacant Units & Excess Land 2.0350 0.65 KU Large Industrial ( New Construction ) Excess Land 2.0350 0.65 MT Multi-Residential 1.9404 1 NT New Multi-Residential 1.1000 1 PT Pipelines 1.2742 1 R1 Residential Farmland Awaiting Development 1 1.0000 0.25 R4 Residential Farmland Awaiting Development 11 1.0000 0.25 RH Residential & Farm/Hydro 1.0000 1 RT Residential & Farm 1.0000 1 ST Shopping Centre Occupied 2.2397 1 ZT Shopping Centre ( New Construction ) 2.2397 1 SU Shopping Centre Vacant & Excess Land 2.2397 0.7 ZU Shopping Centre ( New Construction ) Excess Land 2.2397 0.7 TT Managed Forests 0.2500 1
1. This By-law shall come into force and take effect upon finally being passed.
FINALLY PASSED this 26th day of April, 2021.
SIGNED SIGNED
______MAYOR-Darrin Canniff CLERK-Judy Smith
CORPORATION OF THE MUNICIPALITY OF CHATHAM-KENT
BY-LAW NO -2021
“A by-law to establish maximum tax increases for certain Commercial, Industrial & Multi-Residential properties for the 2021 taxation year”
WHEREAS Part IX of the Municipal Act, 2001, places limitations on taxes for certain property classes.
AND WHEREAS property in the commercial classes, the industrial classes and the multi-residential classes apply to this part, said classes referred to hereinafter as capped classes.
AND WHEREAS under section 330(1) of the Municipal Act Council may establish a percentage by which tax decreases are limited for a taxation year to recover all or part of the revenues forgone by placing limitations on tax increases for certain property classes.
AND WHEREAS municipalities may pass a by-law to limit capping protection to only reassessment related changes prior to 2021 and exclude 2021 changes from the application of Part IX of the Act;
NOW THEREFORE the Council of the Corporation of the Municipality of Chatham-Kent hereby enacts the following:
1. All reassessment related tax increases and decreases be put in place for 2021 to a maximum increase, in the case of capped classes, utilize a limit of 10% of the previous year’s capped taxes and 10% of the previous year’s annualized CVA (uncapped) taxes of 10% as calculated in accordance with the Act.
2. That, after the application of the 10% in #1 above, those properties with a remaining tax cap of $500 or less, have the tax cap removed.
3. Where a property has a tax reduction withheld of $500 or less after the application of calculations established under #5 below, that the tax reduction withheld be reduced to zero.
4. That once a property pays tax based on its full CVA value, it is deemed ineligible for future capping protection.
5. That Part IX of the Municipal Act, 2001 (limitation on taxes for certain property classes) does not now and hereafter does not apply to valuation changes for any property in the commercial, industrial or multi-residential classes that could be subject to capping as a result of the increase or decrease in value effective January 1, 2018 for 2021 taxation.
6. That capping increases above 10% be financed first by limiting tax decreases to all properties within the same capped class and then from all property classes, as part of the general tax rate, through the application of a single percentage such as the effect on each property class and on the Municipality as a whole does not exceed $50,000.
7. That Business Improvement Area levies are separate and apart from commercial and industrial levies and are not subject to the tax limits in this bylaw.
8. That any area-rated levy, local improvement, water, drainage or other charge being increased or decreased in 2021 shall be a budgetary change and not subject to the taxation limits in this bylaw.
This By-law shall come into force and take effect upon finally being passed.
FINALLY PASSED this 26th day of April, 2021.
SIGNED SIGNED
______MAYOR-Darrin Canniff CLERK-Judy Smith CORPORATION OF THE MUNICIPALITY OF CHATHAM-KENT
BY-LAW NO. -2021
"A By-Law to Adopt Optional Tools for the Purposes of Administering Limits for Eligible Properties within the Meaning of Section 331 (New Construction) of the Municipal Act, 2001 Regarding the Commercial, Industrial and Multi-Residential Property Classes"
WHEREAS the Municipality may, in accordance with s. 329.1 of the Municipal Act, 2001, S.O. 2001, c.25, as amended (“the Act”) modify the provisions and limits set out in s. 331 of the Act, with respect to the calculation of taxes for municipal and school purposes payable in respect of property in the Commercial, Industrial and Multi- Residential property classes;
AND WHEREAS the Municipality may enact a By-Law to adopt the provisions of s. 329.1 of the Act whereby a “floor” or minimum uncapped tax percentage applies to eligible properties in one or more of the capped classes;
AND WHEREAS this By-Law shall only apply to properties in the Commercial, Industrial and Multi-Residential property classes, as defined by the Assessment Act, R.S.O. 1990, c. A.31 to which Part IX of the Act applies;
AND WHEREAS in this By-Law, “uncapped taxes” means the taxes for municipal and school purposes that would be levied for the taxation year but for the application of Part IX of the Act;
AND WHEREAS the Municipality relies upon sections 329.1 and 331 of the Act, and hereby deems it necessary and appropriate to adopt optional tools for the purpose of providing minimum amounts of taxes payable for the Commercial, Industrial and Multi- Residential property classes;
NOW THEREFORE the Council of the Corporation of the Municipality of Chatham-Kent hereby enacts as follows:
1. That s. 329.1(1)(8) of the Act shall apply to the Commercial, Industrial and Multi- Residential property classes for 2021.
2. That for all properties that become eligible within the meaning of s. 331(20) of the Act, the taxes for municipal and school purposes for the year or portion of the year shall be the greater of: (i) The amount of the taxes determined for the property for 2021 under s. 331(2); and, (ii) The amount of the uncapped taxes for the property for 2021 multiplied by one-hundred per cent (100%).
This By-law shall come into force and take effect upon finally being passed. FINALLY PASSED this 26th day of April, 2021.
SIGNED SIGNED
______MAYOR-Darrin Canniff CLERK-Judy Smith
Back to Top Municipality of Chatham-Kent
Finance, Budget, Information Technology & Transformation
Financial Services
To: Mayor and Members of Council
From: Matt Torrance, MBA, CPA, CGA Director, Financial Services
Date: April 13, 2021
Subject: Tax Sale Write-off – 42 Southend Crescent, Chatham ______
Recommendations
It is recommended that:
1. Taxes totaling $66,152.77 for 42 Southend Crescent, Chatham be approved for a write off as uncollectible due to a failed tax sale on November 20, 2019, and the debt attributable to education taxes be charged to the school boards.
2. Administration be authorized to vest 42 Southend Crescent, Chatham into the name of the Corporation of the Municipality of Chatham-Kent.
Background
A public tax sale tender was held on November 19, 2019 with a total of 12 parcels being advertised for sale. Prior to the closing of the tender, three parcels were redeemed by their respective owners.
Three parcels were sold through the tender process resulting in a surplus of funds for all three parcels. A fourth property received a bid, being 42 Southend Crescent. The tender deposit was forfeited following the tender, leaving the Municipality of Chatham-Kent with an unsold property by means of tax sale.
The surplus funds have been deposited with the Accountant of the Superior Court and all interested parties have been notified of the surplus.
Five parcels did not receive bids. Four of these five parcels were offered a second time for public tax sale by tender on February 19, 2020. Three out of the four successfully sold. Administration is actively working on bringing the last remaining one of this group back to a public tax sale.
Therefore it is being recommended that a vesting deed be registered on title at the Land Registry Office for 42 Southend Crescent, Chatham to officially put this parcel into the Tax Sale Write-off – 42 Southend Crescent, Chatham 2 name of the Municipality of Chatham-Kent. The parcel is a vacant lot in the community of Chatham, and once vested, will be utilized by the Housing Services division for a new affordable housing project.
Comments
Vested properties are managed by the Property Disposition section of Financial Services. Typically, properties are considered for municipal purposes, and if not required, are sold by tender, agency agreement, or whatever means Property Disposition considers appropriate.
In this case, Property Disposition has been in discussions with Housing Services on how this parcel of land could be utilized to serve a need in our community of affordable housing. Affordable Housing is defined as housing that provides rents at 80% of Average Market Rent (AMR) to households that meet the eligibility requirement that their gross annual income is below the Household Income Limits (HILs) prescribed by the Ministry of Municipal Affairs and Housing in Schedule 2 of O.Reg 370/11.
The Director, Housing Services will be bringing forward more detailed plans in the near future for Council’s consideration on how this property may be put into use to assist the community.
Areas of Strategic Focus and Critical Success Factors
The recommendations in this report support the following areas of strategic focus: Economic Prosperity: Chatham-Kent is an innovative and thriving community with a diversified economy
A Healthy and Safe Community: Chatham-Kent is a healthy and safe community with sustainable population growth
People and Culture: Chatham-Kent is recognized as a culturally vibrant, dynamic, and creative community
Environmental Sustainability: Chatham-Kent is a community that is environmentally sustainable and promotes stewardship of our natural resources
The recommendations in this report support the following critical success factors: Financial Sustainability: The Corporation of the Municipality of Chatham-Kent is financially sustainable
Tax Sale Write-off – 42 Southend Crescent, Chatham 3
Open, Transparent and Effective Governance: The Corporation of the Municipality of Chatham-Kent is open, transparent and effectively governed with efficient and bold, visionary leadership
Has the potential to support all areas of strategic focus & critical success factors
Neutral issues (does not support negatively or positively)
Consultation
Legal Services will assist with the registration of the vesting deed into the name of the Corporation of the Municipality of Chatham-Kent.
The Technical Advisory Committee has completed its review of the parcel being recommended for vesting and determined that the proposed future use by the Housing Services division meets the zoning requirements on the parcel and supports our organizational areas of strategic focus.
Financial Implications
The tax loss, net of School Board recoveries, is charged to a provision established for doubtful tax accounts and uncollectible taxes. Revenue realized from the use or future sales of vested properties which have not been retained for municipal purposes will accrue to the Property Disposition budget and shared back with the School Boards as legislatively required.
Prepared by: Reviewed by:
______Amy McLellan, CPA, CGA Matt Torrance, MBA, CPA, CGA Manager, Revenue Director, Financial Services
Reviewed by:
______Gord Quinton, MBA, CPA, CGA Chief Financial Officer, Treasurer
Attachments: None
C: Director, Legal Services Director, Housing Services
P:\RTC\F&PS\Finance\2021\RTC011 - Tax Sale Writeoff 42 Southend Cres Chatham.docx
Back to Top Municipality Of Chatham-Kent
Community Human Services
Public Health Unit
To: Mayor and Members of Council
From: Teresa Bendo, Director, Public Health
Date: April 11, 2021
Subject: Mitigating the Human and Social Impacts of COVID-19 ______
Recommendations:
It is recommended that:
1. This recommendation report and its two recommended areas of action to address the human and social impacts of COVID-19 be accepted: 1. Continue to strengthen key determinants of health; and 2. Establish and implement a Municipal Diversity, Equity and Inclusion (DEI) Strategy. 2. Administration be directed to: a. Move forward with planning and implementing actions to address the areas identified in this report including formal consultation with the Community Response and Recovery Strategy Social Planning Tables and any other groups required to ensure community engagement; b. Support current and future conversations with the area’s Urban Indigenous people; c. Support strategic and education sessions with Council to prioritize action items; d. Update Council on progress and identified needs moving forward; and e. Dedicate human resources to operationalize a Municipal DEI Strategy, specifically, hire a Diversity Equity and Inclusion Coordinator to be housed within Corporate Services of the Municipality.
Background
On March 11, 2020, the World Health Organization declared the Coronavirus (COVID- 19) a global pandemic. This led to many interventions1 aimed at protecting the public’s health and the health care system. While these interventions are effective in slowing the spread of COVID-19, they also create many negative unintended consequences for individuals and communities.
1 Interventions included but were not limited to physical distancing measures, cancellation of mass gatherings, closure of non-essential businesses, cancellation of elective surgeries, and travel restrictions. Mitigating the Human and Social Impacts of COVID-19 2
On a local level, Chatham-Kent declared a state of emergency on March 13, 2020. To facilitate a local COVID-19 response to the unintended impacts of COVID-19, the United Way of Chatham-Kent established a COVID-19 Community Response and Recovery Strategy.
Recognizing the impacts of COVID-19 on the community, on June 29, 2020 the Municipality of Chatham-Kent’s Council passed a motion requesting recommendations to mitigate the negative unintended human and social impacts of COVID-19. The motion was as follows:
Whereas COVID-19 has changed the everyday lives of people in communities all across Chatham-Kent And Whereas there is a need to understand the human, social, and community impacts of COVID-19, and how we can move forward as individuals, households, and communities And Whereas there is an opportunity for Council to take a leadership role in the recovery and adaptation to the ‘new normal’ due to COVID-19, from a human, social, and community standpoint. And Whereas “Resiliency” is identified as a critical success factor for the CK2035 plan. Therefore, be it resolved that;
#1. Staff at the Municipality of Chatham-Kent work with the United Way of Chatham-Kent, alongside local partners, and stakeholders, engaging community members to identify key recommendations to mitigate the negative human, social, and community impacts of COVID-19. And that these recommendations be presented in a report to Council. This report may consider elements such as: The impact closures and isolation has had on missed health care visits, (for example, missed childhood immunizations, seniors with multiple chronic diseases); The mental and emotional toll COVID-19 has had on everyone and every community in Chatham-Kent, including ongoing support for individuals, families and communities as we navigate the future “new normal” due to COVID- 19; The impact of COVID-19 for the homeless, and those in precarious housing; Helping people be emotionally ready to return to work, school, regular daily activities, and ensuring access to child care and eldercare as needed; Financial stability during the recovery from COVID-19.
#2. That the above report consider any gendered, socio-economic, and racial disparity of the impact of COVID-19 within Chatham-Kent in its recommendations.
#3. That Municipal staff, in partnership with United Way organize, plan and schedule a strategic planning session with Council to discuss the human impacts of COVID-19. This session will take place before the end of September of this year. The session may be held in tandem with other strategic sessions discussing COVID-19. The results will be reported back to Council. In response to this motion, CK Public Health: Mitigating the Human and Social Impacts of COVID-19 3
• Completed a scan of available literature to identify the unintended impacts of COVID-19 among communities in Ontario and Canada; • Met with the COVID-19 Community Response and Recovery Strategy Social Planning Tables hosted by United Way of Chatham-Kent, and distributed a survey in partnership with the United Way, to the Chatham-Kent Nonprofit Network to learn of key issues due to COVID-19 and gather input regarding solutions; and • Met with departments from the Community Human Services division of the Municipality, where municipal stakeholders confirmed the findings from the literature and survey, and provided further insights into the impacts of COVID-19.
An information report presented to Council on September 21, 2020, focused on the human and social impacts of COVID-19 in Chatham-Kent. Overall, the report highlighted 10 themes, organized into two main categories:
1. Areas where there are identified increases or exacerbation of existing challenges, and 2. Areas where new concerns have been identified (Figure 1).
•Mental health needs •Substance use •Food insecurity Increases in: •Housing and shelter needs •Digital divide •Financial barriers and challenges
•Safety in living and working conditions •Long-term impacts around employment •Those in caregiving roles Concerns around: •Long-term impacts on health and wellbeing
Figure 1: Impacts of COVID-19
The report highlighted that all residents of CK have been impacted by COVID-19; however, the impacts are not equal among all groups. COVID-19 has affected some groups of people more because of long-standing, unfair differences in access to opportunities for health known as health inequities2. This results in specific groups being
2 Health inequities are differences in health status between different population groups (ex. between white and racialized groups; Canadian born and non-Canadian born groups; high income and low income groups). They are caused by social conditions in which those groups are born (parent’s education and income level), live (housing and food security), work (employment status and working conditions), play (environmental exposures and recreational opportunities) and age (income security, opportunity to do Mitigating the Human and Social Impacts of COVID-19 4 more likely to have poor health and social outcomes3. The information report indicated a need for large system changes to address barriers that lead to and make health differences worse. Policies, procedures, and practices that unfairly discriminate or do not allow some people to participate is just one example of barriers that occur in communities including Chatham-Kent.
Since the information report went to Council, CK Public Health has continued its efforts to respond to the motion by preparing this recommendation report. In doing so, CK Public Health has taken into consideration: • The growing negative impacts as a result of COVID-19 and the public health measures put in place to contain it, and • The role and responsibility of municipalities in mitigating these negative impacts by addressing the factors that are making health differences between community members worse.
The goal of the recommendations in this report is to ensure there are clear actions the Municipality of Chatham-Kent can take to: 1. Lessen the negative impacts from COVID-19 and the public health measures used to contain the spread of the virus; 2. Enable Chatham-Kent to recover and become more resilient as a community4; 3. Acknowledge and complement the work of the COVID-19 Response and Recovery Strategy Social Planning Tables hosted by the United Way of Chatham-Kent; and 4. Recognize and foster the work currently underway by the Urban Indigenous community.
CK Public Health acknowledges this report as a starting point to initiate this work. Further consultation and engagement will be required in order to wholesomely develop and plan the work required to accomplish the recommendations in this report.
preventative health maintenance like dental and eye care). Health inequities are unfair and can be reduced by policies and redistribution of resources. (World Health Organization, 2020) 3 Poor health outcomes include but are not limited to chronic diseases such as diabetes, heart disease, and chronic obstructive pulmonary disorder (COPD). These are a result of poor social outcomes such as food insecurity, homelessness, lower education attainment, racism, trauma, and poverty. 4 Community resilience refers to communities working to make themselves better able to prepare, adapt and get stronger in response to adverse events in ways that not only allow people, businesses, neighbourhoods and the whole community to maintain essential functions but also to bounce forward toward an improved environment, social and economic health and wellbeing. (Institute for Sustainable Communities, 2020) Mitigating the Human and Social Impacts of COVID-19 5
Comments
To prepare this report, CK Public Health staff:
• Completed a scan of the available regional, provincial and national literature to identify mitigation strategies for the human and social impacts of COVID-19 and areas of action for recovery; • Reviewed current municipal work aimed at addressing the root causes of differences in health, to identify areas of alignment and collaboration (Appendix A); and • Met with the COVID-19 Response and Recovery Strategy Social Planning Tables hosted by the United Way of Chatham-Kent and the Municipality of Chatham- Kent Senior Management Team to gain insight on actions required for CK’s COVID-19 recovery (see Appendix B).
It is apparent that COVID-19 has exacerbated many existing health and social differences between people in the community. This is contributing to the growing gap between those doing well and those who are not. Narrowing the gap will not only require concerted efforts to build the conditions that foster health and wellbeing, but will require a new way of doing business and providing services.
This new way of doing business requires corporations and organizations to:
1. Pay attention to diversity, equity, and inclusion. What organizations pay attention to grows. This work matters to an organization’s employees and its customers, and it is worth putting effort and resources into. 2. Be adaptable. Equity and inclusion work involves people and with people come surprises and changes. (Shift Management, n.d.)
Recommendations
Based on what CK Public Health learned from the literature and conversations, there are two recommendations to address the local human and social impacts of COVID-19 (refer to Figure 1) are: Mitigating the Human and Social Impacts of COVID-19 6
Recommendation 1: Continue to strengthen key determinants of health
Continue to Work towards Support the grow more Expand harm adequate upcoming affordable reduction income for all Chatham-Kent housing services residents Food Strategy options
Figure 2: Recommendation 1: Continue to strengthen key determinants of health.
Recommendation 1: Continue to strengthen key determinants of health5
Many different factors influence a person or group’s health and wellbeing. Literature shows that 60% of a person’s health is determined by factors outside of their personal choices (see Appendix C).
Social factors like education, income, early childhood experiences, experiences of racism, homophobia, and xenophobia; and environmental factors like conditions where we live, learn, work, play and age are important determinants of health. People’s access to these factors differ based on their social position in society. A person’s social position determines their access to opportunities and resources and this access influences their health and wellbeing.
Previous research conducted by CK Public Health (2019), suggests that many CK residents perceive health and well-being as within people’s control and highly influenced by personal choice. However, this view is contrary to what social advocacy groups now know to be true.
To lessen the impacts of COVID-19, the Municipality needs to invest and coordinate actions to continue to strengthen the key determinants of health. To do this, it is recommended that Municipal Council:
5 The determinants of health, also known as the social determinants of health, are a broad range of social, environmental, economic and personal factors that ultimately determine a persons or a population group’s health. (Government of Canada, 2020) Mitigating the Human and Social Impacts of COVID-19 7
Work towards adequate income6 for all residents
When income is insufficient, it makes meeting basic needs difficult. People may struggle to pay for housing, food, and transportation; have limited educational opportunities; and may be unable to access services that support health and wellbeing. The current minimum wage and government subsidy programs do not provide enough money for people to sustain life in a wat that supports health and wellness.
Examples of actions in this area include:
• Attracting investments that include well-paying jobs with good working conditions; • Supporting policy that makes participating in the workforce easy like expansion of subsidized childcare programs and public transportation; and • Advocating for better government funded income support programs.
Support the upcoming recommendations and actions of the Chatham-Kent Food Strategy
With food insecurity7 on the rise locally, there is a need to address food insecurity in a new way. The Chatham-Kent Food Strategy is a multi-year plan that integrates current actions while identifying future actions that work to strengthen the local food system by:
• Helping to increase access and availability to local foods, • Providing people with education and information about buying and eating foods, • Working towards better economic, social, and physical environments in CK, • Balancing the aspirations of the community with municipal and local resources, and • Working with organizations and members of the food system including production, processing, and distribution; buying and selling; access and consumption; and waste.
The CK Food Strategy hopes to be a powerful tool to transform CK’s local food system and provide significant opportunities to elevate the health, economy, environment and culture for all. CK Public Health is currently finalizing the consultation process and aims to release recommendations later in 2021.
6 The term adequate income is used in this context to describe an income that supports individuals and families to thrive, allowing for financial security that affords basic needs (i.e. housing, food, transportation, utilities, hygiene products and clothing) and opportunities for growth (ex. obtaining a post-secondary education) and participation in society (ex. fees to attend field trips and community events). In addition, an adequate income provides security during life transitions (ex. parental leaves) and provide an emergency safety net (ex. during times of illness). Similar concepts include a living wage and basic guaranteed income. 7 Food insecurity is the inadequate or insecure access to food because of financial constraints. (CK Food Strategy, 2020) Mitigating the Human and Social Impacts of COVID-19 8
Continue to grow more affordable housing options
There is a great need to grow affordable housing8 in CK. Current efforts to move forward on this work need to continue.
In addition to the current work, the Municipality can:
• Act now to enhance interim supports for people experiencing housing insecurity, • Work intentionally to address existing ‘NIMBY-ism” in the community. NIMBY-ism an acronym for "Not In My Backyard” is a large barrier which inhibits conversations and planning regarding affordable housing or other types of supportive housing9 options, and • Explore high impact, low cost ways to lower household expenses (via energy cost savings) for residents. This can contribute to a COVID-19 recovery by decreasing financial demands on individual households, while also lowering carbon emissions.
Coordinate and expand harm reduction services
One of the largest impacts of COVID-19 that CK is experiencing is the impact on both mental health and substance use. Wait lists for treatment and support are long and a more comprehensive, coordinated harm reduction approach is required, focused on meeting individuals where they are at and having the right mix of supports available. The Municipality can facilitate the establishment of an expanded, coordinated approach by:
• Ensuring there is a current review of the existing system and supports around substance use, including the needs and gaps for harm reduction services and for pre-post treatment facilities; • Encouraging greater coordination across municipal departments to address mental health and substance use through a harm reduction approach (e.g., increasing the number of social workers to attend calls with police that require mental health intervention; ensuring accessible and appropriate locations for harm reduction services), and • Advocating to higher levels of government for local facilities, programs, and other supports to effectively address substance use and other mental health issues.
8 Affordable housing refers to private, public and non-profit sectors and includes all forms of housing tenure: rental, ownership and co-operative, as well as temporary and permanent housing. Housing is considered ‘affordable’ if it costs less than 30% of a household’s before-tax income. (Canadian Mortgage and Housing Corporation, 2018) 9 Supportive housing combines affordable housing with other coordinated services to help people who may be struggling with chronic mental and physical health conditions maintain stable housing. (Centre on Budget and Policy Priorities, 2016) Mitigating the Human and Social Impacts of COVID-19 9
Recommendation 2: Establish and implement a Municipal Diversity, Equity and Inclusion Strategy
Use equity as a Coordinate and central Use community Enable more align municipal Create and consideration engagement to consistent and initiatives implement a for municipal guide municipal collaborative related to plan to ensure planning and planning, data collection sustainability, equity and policy and implementation and sharing climate, inclusion across decision-making and evaluation across the economic municipal by use of an of municipal municipality development departments Equity and services and health Inclusion Tool
Figure 3: Recommendation 2 – Establish and implement a Municipal Diversity, Equity and Inclusion Strategy.
Recommendation 2: Establish and implement a Municipal Diversity, Equity and Inclusion (DEI) Strategy
In the current situation, equity and inclusion in municipalities is imperative. Systemic and persistent forms of discrimination have created cities and towns that do not work for everyone. When not addressed, these issues grow, particularly in the context of COVID- 19. Municipalities are the level of government closest to people. Decisions made at this level have profound impacts on policy, service delivery, civic engagement, and community life. Municipalities are responsible for the quality of life of their residents.
Addressing social inequities to ensure the inclusion of all residents is a cost effective strategy at a time when municipal budgets are strained. Equity and inclusion practices create more sustainable cities where people of all walks of life have the right to, and can participate fully in social, economic, political, and cultural life. (City for All Women Initiative, 2015)
Equity and inclusion is the cornerstone to a just and fair COVID-19 recovery.
The literature supports a strategic approach to equity and inclusion, as collaborative efforts across sectors are required in order to do this difficult work. An equity and inclusion strategic plan can help embed equity and inclusion throughout the Municipality and target multiple departments, services, and organizational practices like recruitment and retention, customer service, and community planning. An equity and inclusion strategic plan includes many facets such as ongoing education, implementation of tools, continuous monitoring and evaluation of progress, and accountability indicators. Mitigating the Human and Social Impacts of COVID-19 10
A Municipal Diversity, Equity and Inclusion Strategy would include:
Use equity as a central consideration for municipal planning, policy and decision- making by use of an Equity and Inclusion Tool.
Equity is a key consideration for addressing the impacts of COVID-19.
Recent research conducted by CK Public Health suggests that over 60% of residents believe that different groups have been disproportionately impacted by COVID-19, and groups that are already vulnerable are likely experiencing a greater impact on mental health since the pandemic began. These groups include parents, women, and those with lower household income. (CK Public Health, 2020).
An equity approach to planning, policy, and decision-making helps municipalities understand how municipal actions impact people differently and how to reduce those varying impacts. This is essential to ensuring no one is left behind as we move forward towards recovering from COVID-19.
Embedding equity and inclusion tools10 into all levels of decision-making, across all municipal sectors and departments, makes this goal achievable. These tools help identify if decisions being made will have a positive or negative impact on certain groups within the community and if so, help to identify ways to decrease the negative impacts identified. Equity and inclusion tools also look at the process of decision making – who is involved and who is not. This involvement, or lack thereof, could be intentional or unintentional.
Enabling more consistent and collaborative data monitoring, collection and sharing across the Municipality
Data is important as it helps to provide evidence and guide current priorities and decisions. Municipalities that do not systematically collect equity and inclusion data and use it to inform their planning may experience serious impacts within the corporation as well as within the community they serve. Such impacts include: • A decreased ability to serve the diverse needs of their community, • Potentially negative perceptions from an increasingly diverse public, or • Lower employee engagement and higher turnover rates among under- represented groups of employees. (Gallagher-Louisy, 2013)
At present, the Municipality does not have a consistent body of data. Data is often collected as a requirement for funding or if it is a requirement as part of a department’s mandate. There is data being collected by several departments, however, among the corporation there is not a clear understanding of the existing data or data management tools. Different departments are unclear or do not know what data other departments are collecting. Despite collecting large amounts of data, there are still many gaps in the
10 An example of an Equity and Inclusion tool can be found here. Mitigating the Human and Social Impacts of COVID-19 11 local data that need to be addressed. Currently, data work and collaboration in the corporation is happening in an informal manner at the side of employee’s desks.
In addition, the monitoring and measuring of the long-term impacts of COVID-19 on quality of life used to inform municipal planning will be essential to a just COVID-19 recovery in CK. The impacts of COVID-19 will have long-lasting affects on individuals and families. Because of this, it will require a long-term commitment to monitoring people’s health and social conditions. In addition, some of the long-term negative impacts of COVID-19 will not be realized for years, therefore sustainable monitoring and tracking will be required to effectively plan, implement, and evaluate mitigation strategies.
Dedicated human resources to support and coordinate municipal-wide monitoring and data collection, along with evidence-based decision-making, moves this goal into action.
Use community engagement11 to help guide the planning, implementation and evaluation of municipal services
Similar to the findings found in the Growth and Recovery Strategy Next Steps report to Council, the need to enhance community engagement work for a social COVID-19 recovery is required. Genuine and authentic community engagement is a foundational piece to equity and inclusion work. This is work that requires untraditional methods and time.
Actions towards this goal include: • The development and implementation of a municipal community engagement charter or policy that emphasizes equitable or fair representation of groups that are most impacted by the service/project at hand; and • Creating a standardized community engagement process across municipal departments to help inform municipal planning and provide accountability.
Coordinate and align municipal initiatives related to sustainability, climate, economic development and wellbeing
There is a need within the Municipality to align and coordinate efforts to create a sustainable, resilient community and to increase efficiencies of operations within the corporation.
11 Community engagement is the process by which citizens are engaged to work and learn together on behalf of their communities to create and realize bold visions for the future. Community engagement can increase community cohesion and allow for the community to have ownership over the outcomes that will ultimately impact them. Community engagement requires foundational knowledge in important principles to ensure effectiveness. (Tamarack Institute, 2020) Mitigating the Human and Social Impacts of COVID-19 12
Operationalizing this in the Municipality of Chatham-Kent could include: • Establishing key considerations for sustainability, climate, economic development and health when planning and evaluating all municipal initiatives, and • Using a cross-departmental process with content experts to identify alignments to enhance this work.
Create and implement a plan to ensure equity and inclusion across municipal departments
Equity and inclusion work is big. It requires lots of different work on many different levels. While implementing processes and policy, along with tools is a great start, there is work that also must happen to make this work meaningful – and not tokenistic.
For a COVID-19 recovery that leaves no one behind, the Municipality must acknowledge, learn about, and take action on underlying issues that are harmful to CK’s residents who are most at risk of being left behind. Those issues include stigma, particularly towards people experiencing homelessness, those who use substances and those experiencing poor mental health. NIMBY-ism is a result of stigma and is a huge barrier to exploring alternate supportive housing solutions as well as locations for other supportive services like harm reduction services including syringe drop boxes and needle exchange programs. This stigma is literally killing people and this should be of major concern in Chatham-Kent as our community has seen an increasing number of cases in homelessness, drug poisonings, and financial insecurity since the beginning of COVID-19.
There is a need for education within the corporation related to: • Unconscious bias and systemic racism to recognize and address hidden biases that affect work and decisions, • Indigenous Truth and Reconciliation, • Indigenous Sovereignty, and • Trauma informed service delivery ensuring and understanding that everyone has experienced some form of trauma 12 and this shapes who they are, as well as their interactions with people and services.
Examples of creating a municipal culture of equity and inclusion include: • Establishing an equity network across the municipality to share work, knowledge, opportunities and continuous quality improvement support; and • Intentionally planning and taking action towards addressing stigma, unconscious bias and systemic racism.
12 Trauma refers to an event that threatens the life or integrity of an individual, such as physical abuse, death of a parent, witnessing domestic violence, abandonment, natural disasters, war, community violence or medical issues. Types of trauma can be single, complex, developmental, historical and intergenerational. 76% of Canadian adults will report some form of trauma exposure in their lifetime; 50% of all Canadian women and 33% of all Canadian men have survived at least one incidence of sexual or physical violence. (Community Mental Health Action Plan, 2020) Mitigating the Human and Social Impacts of COVID-19 13
How does everything connect?
There are many efforts happening across the Municipality of Chatham-Kent that are working to address the local impacts of COVID-19. Local partners and initiatives include:
• COVID-19 Response and Recovery Strategy Social Planning Tables hosted by United Way, • CK Plan 2035 Council Priorities, • Economic Development’s Growth and Recovery Strategy, • Chatham-Kent Food Strategy, • The improvements for CK Public Health’s Harm Reduction Program, and • Initiatives championed by the Urban Indigenous community aimed at showcasing cultural programs and services for the area’s Urban Indigenous people.
In addition, conversations and plans targeting actions to reduce the effects of and reduce the rate of climate change must continue and be prioritized. Climate change and COVID-19 are stress multipliers that make existing health and social problems even worse for those who already experience negative health and social differences. Climate change initiatives can assist with decreasing the negative impacts of COVID-19, while a COVID-19 recovery plan that is equitable and inclusive can assist in achieving a more sustainable and resilient community.
As COVID-19 has illuminated the social inequities within communities, those inequities will continue to grow as long as equity and inclusion are not considered in a systematic, consistent way moving forward. Indigenous people, women, racialized people, people with disabilities, people living in poverty, youth, seniors, newcomers and LGBTQ2S+ communities will continue to face barriers when accessing health, employment, and housing. Francophones and residents living in rural areas will continue to have reduced access to services. These inequities will continue to cost municipalities socially and financially.
Where do we go from here?
As governments and organizations continue to respond to the COVID-19 crisis and work towards recovery, it is widely acknowledged that communities cannot go back to how things were. The literature has outlined that learnings from many previous crises have gone to waste and that this cannot happen with COVID-19. Learning from previous experiences, experts strongly advise that lessons from this crisis are used to make changes to the systems that create health and social differences in society. The Municipality in partnership with the community must work towards a ‘just recovery for all’.
The Municipality of Chatham-Kent has the opportunity to move forward in a direction that will allow for a just recovery for all. This work will shape the future and determine Mitigating the Human and Social Impacts of COVID-19 14 the resiliency of our community when faced with the next crisis – pandemic, climate event or other.
Areas of Strategic Focus and Critical Success Factors
The recommendations in this report support the following areas of strategic focus:
Economic Prosperity:
Chatham-Kent is an innovative and thriving community with a diversified economy
A Healthy and Safe Community:
Chatham-Kent is a healthy and safe community with sustainable population growth
People and Culture:
Chatham-Kent is recognized as a culturally vibrant, dynamic, and creative community
Environmental Sustainability:
Chatham-Kent is a community that is environmentally sustainable and promotes stewardship of our natural resources
The recommendations in this report support the following critical success factors: Financial Sustainability: The Corporation of the Municipality of Chatham-Kent is financially sustainable
Open, Transparent and Effective Governance:
The Corporation of the Municipality of Chatham-Kent is open, transparent and effectively governed with efficient and bold, visionary leadership
cg] Has the potential to support all areas of strategic focus & critical success factors Neutral issues (does not support negatively or positively) Consultation
One of the things public health has learned while meeting with community members and preparing this report is that consultation means different things to different groups of people. For some, conversations on a specific topic is viewed as consulting between the parties present. For others, especially our First Nation, Inuit, Metis, and Urban Indigenous peoples, consultation is a very formal process enshrined in law. Mitigating the Human and Social Impacts of COVID-19 15
For the purpose of this Council report, CK Public Health had community conversations to understand what mitigation strategies are needed to reduce the negative unintended human and social impacts of COVID-19 (see Appendix B)
CK Public Health met with United Way of Chatham-Kent to understand the perspective of frontline providers and to learn how the recommendations found in the literature can become actionable in the local context. To do this, CK Public Health provided a discussion primer and discussion questions to the United Way who, in turn, included them into their routinely scheduled COVID-19 Community Response and Recovery Strategy Social Planning Table discussion. The Social Planning Table facilitators engaged their respective groups for feedback then shared their discussion with CK Public Health during their routinely scheduled Summary Tables meeting.
CK Public Health also met with senior management team members and staff from across all departments of the Municipality of Chatham-Kent (Appendix B). This was completed through two facilitated meetings. Municipal stakeholders were provided a discussion primer, a presentation and discussion questions.
Financial Implications
There are no financial implications from this report but there are financial implications arising from the implementation of the recommendations.
Prepared by:
______Teresa Bendo, MBA Director, Public Health
______Laura Zettler, MSc Epidemiologist & Program Manager
Reviewed by:
______April Rietdyk, RN, BScN, MHS, PHD PUBH General Manager Community Human Services
Attachments:
Appendix A – Areas for action: Alignment with the Economic Development Growth and Recovery Strategy and CK Plan 2035, Council Priorities Appendix B – Community Conversations Mitigating the Human and Social Impacts of COVID-19 16
Appendix C – What Makes People Sick Infographic
P:\RTC\Community Human Services\2021\Public Health\April 26\RTC Mitigation Strategies 2021 April 26.Docx
Appendix A – Areas for Action: Alignment with the Economic Development Growth and Recovery Strategy and CK Plan 2035, Council Priorities
The chart below demonstrates how the areas for action identified for the mitigation of negative unintended impacts of COVID-19 align with the Economic Development Growth and Recovery Strategy Gantt chart recommendations and the CK Plan 2035, Council priorities.
Recommendation Economic CK Plan Development 2035, Recommendation Council Priorities
1. Continue to a) Work towards Recommendations Community strengthen adequate income 33-38 wellness key for all residents determinants b) Support the Recommendations Growth of health upcoming 2, 34-36, 38 recommendations and actions of the Chatham-Kent Community Food Strategy wellness c) Continue to grow Recommendation Community more affordable 4 wellness housing options d) Expand harm Recommendations Community reduction services wellness 6, 38
2. Establish and 1. Using equity as a Recommendations Growth implement a central Municipal consideration for 2, 6, 10, 15, 16, Diversity, municipal 18, 20, 22-38 Equity and planning, policy Community Inclusion and decision- wellness Strategy making by use of an Equity and Inclusion Tool Community 2. Enabling more engagement consistent and collaborative data Mitigating the Human and Social Impacts of COVID-19 17
monitoring, collection and sharing across the Municipality 3. Use community engagement to help guide the planning, implementation and evaluation of municipal services 4. Coordinate and align municipal initiatives related to sustainability, climate, economic development and wellbeing 5. Create and implement a plan to ensure equity and inclusion across municipal departments
Mitigating the Human and Social Impacts of COVID-19 18
Appendix B – Community Conversations
United Way of Chatham-Kent COVID-19 Community Response and Recovery Strategy, Social Planning Tables
Information Report Content July 23, 2020 Community Partner Survey July 27, 2020 to Nonprofit Network
Recommendation Report July 23, 2020 1 pm Summary Tables Content October 15, 2020 Meeting October 22, 2020
Attendance at Summary Table Meetings was not taken.
July survey questions and Summary Table discussion questions:
1. What has been the impact of COVID-19 on the people you support and you as an organization and service provider? • What existing problems have you seen exacerbated? What new problems or challenges are you or the people you support facing? 2. What would you like to see happen next to help mitigate the human and social impacts of COVID-19? Consider both the role of Government and Community. • What do people need now? What is needed in the longer-term? • What strategies have already worked well that should be sustained moving forward?
October Summary Table discussion questions:
1. What does operationalizing these recommendations look like for you as a community organization? 2. What municipal support is required to help you operationalize the recommendations? 3. Who is missing from this conversation?
Municipality of Chatham-Kent
Information August 13, 2020 Community Human Services Department Report Content
Recommendation November 6, Report Content 2020 Municipal Senior Management Team Meeting November 10, 2020 Mitigating the Human and Social Impacts of COVID-19 19
Community Human Services Department, August 13, 2020
Department Representative
Community Human Services April Rietdyk, General Manager
Community Attraction and Promotion Audrey Ansell, Director
Child Care and Early Years Kelly Emery, Director
Housing Services Kristen Williams, Manager, Tenant Relations
Senior Services Mary Alice Searles, Director
Employment and Social Services Matthew Keech, Program Manager
Library Services Tania Sharpe, CEO/Chief Librarian
Community Human Services discussion questions:
1. What impacts have your departments seen related to the public health measures put in place to manage COVID-19? 2. What possible mitigation strategies are required in your department for managing long-term impacts of COVID-19 on your clients and services? 3. What, if any, plans does your department have to engage the community or certain population groups?
Municipal Senior Management Team Meeting, November 6, 2020:
Department Representative
Information Technology & Transformation Catherine Fitzerald, Director
Operations – Water/Wastewater Darren Galbraith, Director
Legal Services Dave Taylor, Director
Finance, Budget, Information Technology Gord Quinton, General Manager & Transformation
Economic Development Services Jamie Rainbird, Manager
Municipal Governance/Clerk Judy Smith, Director
Community Development Karen Loney Mitigating the Human and Social Impacts of COVID-19 20
Police Services Kirk Earley, Deputy Chief
Housing Services Ray Harper, Director
Fire Ric Scharf
Engineering & Compliance Rob Bernadi, Director
Public Works Steve Brown, Supervisor
Emergency Medical Services Donald MacLellan, General Manger
Water/Wastewater Services Robin Dudley, Operations Manager
Community Attraction and Leisure Mark Reinhart Services
Municipal Senior Management Team Meeting, November 10, 2020:
Department Representative
Fire Adam Walters, Assistant Chief
Planning Services Gabriel Clarke
Engineering & Transportation, Chris Thibert, Director Infrastructure and Engineering Services
Human Resources Marianne Fenton, Manager
Parks, Recreation and Cemeteries Jeff Bray, Director
Public Works Ryan Brown, Director
Financial Services Matt Torrance, Director
Employment and Social Services Polly Smith, Director
Community Development Karen Loney
Economic Development Services Stuart McFadden, Director
Fire Ken Labonte, Assistant chief
Fire Chris Case, Fire Chief Mitigating the Human and Social Impacts of COVID-19 21
Community Attraction and Leisure Mark Reinhart Services
Senior Management Team Meeting discussion questions:
1. What gaps do you see in this action area? 2. What role could we play, in our departments and as a municipality, to support work in this area? 3. What would facilitate action in this area?
Mitigating the Human and Social Impacts of COVID-19 22
Appendix C – What Makes People Sick Infographic
This infographic displays that 60% of a person’s health is determined by their life experiences and their environment.
WHAli MAKES ttttttttt• ~ CANADIANS SICK? t•t•t•t•t• INCOME EARLY CHILOMOOD DEVELOPMENT OISA81LITY • • •t• • EOUCATION t t t t SOCIAL EKCLUSION SOCIAL SAFETY NET YOUR LIFE OENOER t•t•ttt•t• 50% EMPLOYMENT/WORKING CONDITIONS RACE ABORIGINAL STATUS t•t•t•t•t• SAFE AND NUTRITIOUS FOOD HOUSING/HOMELESSNESS COMMUNITY 8ELONGtNG tt ·t·,, ttttt
ACCESS TO HEALTH CARE tttt tt•t• 25% YOUR HEALTH CARE HEALTH CARE SYSTEM ~ WAIT TIMES tt1t •t•t• YOUR BIOLOGY J BIOLOGY 15% 7 GENETICS t•t•t•t•tt
10% YOUR ENVIRONMENT -j ~:~1~t;~1:sTRUCTURE tttttttttt
Mitigating the Human and Social Impacts of COVID-19 23
References
City for All Women Initiative. (2015, June). Advancing equity and inclusion a guide for municipalities. https://www.cawi-ivtf.org/sites/default/files/publications/advancing- equity-inclusion-web_0.pdf
CK Public Health. (2019). Social Attitudes Survey.
CK Public Health. (2020). CKPHU COVID-19 community survey.
Gallagher-Louisy, C (2013). The ROI of D&I – Why Municipalities must measure their efforts in equity, diversity and inclusion. https://ccdi.ca/media/1538/the-roi-of-di- why-municipalities-must-measure-their-efforts-in-equity-diversity-and- inclusion.pdf
Shift Management. (n.d.) Evaluating the effectiveness of diversity and inclusion efforts. https://shiftworkplace.com/evaluating-effectiveness-diversity-inclusion-efforts/
Back to Top Municipality Of Chatham-Kent
Community Human Services
Employment and Social Services
To: Mayor and Members of Council
From: Polly Smith, Director, Employment and Social Services
Date: March 30, 2021
Subject: Contract for Temporary Shelter Spaces ______
Recommendation
It is recommended that:
1. The Director of Employment and Social Services be authorized to enter into a 12 month sole source agreement with Sunray Group for 32 rooms at the Travelodge Hotel in the city of Chatham (planned to commence June 1, 2021 to May 31, 2022, with the potential of extension for up to 12 additional months).
Background
The Procurement By-law #166-2020 was adopted by Council on December 14, 2020 and Sole Source is defined as The Purchase of Deliverables where there is only one supplier that provides the Product.
Section 125 – Sole Source states the following:
A direct Award of Contract may be used to purchase Deliverables from Municipal funds if there is only one Supplier that provides the product. Sole Source purchases that meet this criteria must have prior approval authorized by:
a. The Chief Administrative Officer up to $100,000;
b. Council above $100,000.
As per the Procurement By-law, the director of Employment and Social Services is seeking authorization to enter into a longer term agreement with Sunray Group for 32 rooms.
On April 30th 2020, an emergency isolation shelter was opened at the John D Bradley Centre due to the need for individuals experiencing homelessness to safely isolate at the onset of the pandemic. After an extensive search for other options in September Contract for Temporary Shelter Spaces 2
2020, to allow the Bradley Centre to honour and attract bookings and due the continued need, the sheltering program was moved to the Travelodge Hotel. Employment and Social Services Division also fully shifted from an emergency shelter model to a housing-focused model called the Chatham-Kent Emergency and Rapid Re-Housing Program (CKERRP) at the time of the move.
Chatham-Kent Emergency and Rapid Re-Housing Program (CKERRP)
While Rapid Re-Housing program staff have made successful housing placements every month, even during lock down periods, the need for emergency and transitional housing is exacerbated by the current lack of affordable and supportive housing options. Prior to the pandemic, motel rooms alone were used for emergency sheltering but there have been few vacancies with so many community members seeking lower cost accommodations. Motel rooms and other hotel rooms are still used by the Division when needed (and available) to assist individuals with lower support needs. The demand for emergency housing is expected to continue through the next few years until there is a significant increase in affordable and supportive housing options and an increase in mental health and addictions services in Chatham-Kent.
CKERRP is a housing-focused emergency housing program, and as such this model has allowed the Division to remain focused on what they do best, moving people back to housing. The CKERRP has proven superior to the previous model that ESS operated. The difference comes through having staff on site at the Travelodge to support individuals during their temporary stay. This avoids conflicts between stayers, supports keeping units clean and in good repair, coaching for independent living, and all with a focus on securing permanent housing.
Historically, higher need individuals who accessed the Homeless Response Line (HRL) would not always make contact after receiving an emergency motel room. This made it difficult to case plan and secure long-term housing. Having staff on site allows for daily participation, this participation has turned into successful housing placements.
The CKERRP program began in September 2020 at Travelodge and at time of writing has provided:
• 198 nights of safe accommodation • Help to 263 unique individuals • Housing to 57 individuals who were previously homeless (19 who were chronically homeless)
Emergency Housing Needs in Chatham-Kent
The move to Travelodge was made during the state of emergency as a short-term solution and thus the procurement process was not in place. The Division now wishes to enter into a longer term (and lower cost) agreement with the Sunray group with Council’s approval until another plan is secured. Contract for Temporary Shelter Spaces 3
Employment and Social Services has learned many lessons over the past several years related to homelessness, but 2020 proved to expedite these learnings by revealing the breadth and depth of the issues that the community and other communities across the province are facing. Chatham-Kent, like many other smaller rural communities in Ontario, has seen the numbers of people experiencing homelessness increase significantly during the pandemic.
For several months, Employment and Social Services staff have been monitoring the homelessness crisis and seeking more sustainable, cost effective, emergency housing options as noted in the report to Council presented on February 1st 2021. Early estimates show that owning a building versus renting the current average number of rooms could save 80-90% in space-related operational costs, but would require capital investment. Until a longer-term solution is in place; renting these rooms, operating a shelter out of another location like John D. Bradley Convention Centre, or turning up to 60 people out into the streets are the only options.
Comments
Sole source approval is requested as there are no other hotels in Chatham with enough rooms to accommodate the average number of residents in need of emergency housing, and willing to lease to Employment and Social Services for the Chatham-Kent Emergency and Rapid Re-Housing Program. Further, most rooms have double occupancy and allow for safe social distancing. There are also two isolation rooms for individual stayers who have spent time out of Chatham-Kent or who are awaiting COVID-19 tests.
The Division will continue to rent a small number of rooms from other hotels and motels periodically, and are grateful for this support for individuals and families. Moving to another community in Chatham-Kent is not a practical solution at this time, as the majority of services that stayers require are located within Chatham. Having multiple locations would require additional staffing and travel which is not cost effective.
The Sunray group is willing to enter into a lower priced agreement at $79.00 per night per room for 32 rooms if a 12 month contract is signed. Employment and Social Services is currently paying $99.00 per night per room for 31 rooms.
Chatham-Kent Employment and Social Services, received one-half of the social services relief funding (SSRF) from the Ministry of Municipal Affairs (MMAH) and Housing for 2021 as compared to 2020. These funds must be spent by Dec 31st, 2021 versus the usual MMAH year end of March 31st. The Division will use the funds strategically with other provincial dollars and fund this contract and other homeless prevention programs with Community Homelessness Prevention Initiative (CHPI) funds from January 1st to March 31, 2022.
It is anticipated that with the SSRF dollars provided by the Ministry, that Employment and Social Services will not require most of the $2.5 million reserve funding approved in the 2021 budget process this year, but it may be requested at budget deliberations for Contract for Temporary Shelter Spaces 4
2022 to fund this contract and/or other homelessness prevention programs if needed. It is preferred not to use reserve funds unless absolutely necessary for emergency housing as the real need is capital housing investments that have long term benefits to the community.
Employment and Social Services continues to work with colleagues in Housing Services, Planning, Building Development as well as realtors, architectural firms and stakeholders to research emergency housing options. It is the goal of the Director to have a sustainable plan for cost-effective, housing-focused, emergency housing in Chatham-Kent by summer 2021.
Areas of Strategic Focus and Critical Success Factors
The recommendation in this report supports the following areas of strategic focus:
Economic Prosperity:
Chatham-Kent is an innovative and thriving community with a diversified economy
A Healthy and Safe Community:
Chatham-Kent is a healthy and safe community with sustainable population growth
People and Culture:
Chatham-Kent is recognized as a culturally vibrant, dynamic, and creative community
Environmental Sustainability:
Chatham-Kent is a community that is environmentally sustainable and promotes stewardship of our natural resources
The recommendation in this report supports the following critical success factors:
Financial Sustainability:
The Corporation of the Municipality of Chatham-Kent is financially sustainable
Open, Transparent and Effective Governance:
The Corporation of the Municipality of Chatham-Kent is open, transparent and effectively governed with efficient and bold, visionary leadership
Has the potential to support all areas of strategic focus & critical success factors
Neutral issues (does not support negatively or positively)
Contract for Temporary Shelter Spaces 5
Consultation
The Purchasing Officer, Financial Services, was consulted on this report.
Financial Implications
Approval of this request will result in a savings of approximately $187,000 over 12 months. Rental costs are 100% provincially funded, and this savings will essentially pay for more than two additional months’ rent for the 32 rooms. The chart below outlines the amounts associated with both the current and new options, including municipal portion of HST:
Option Rate per night Rooms per night Cost per day Cost per year
Current $99 31 $3123.01 $1,139,898.65
New $79 32 $2572.49 $938,958.85
Prepared by:
______Polly Smith, BA, Dipl. M.M. Director, Employment and Social Services
Reviewed by:
______April Rietdyk, RN, BScN, MHS, PHD PUBH General Manager Community Human Services
Consulted and confirmed the content of the consultation section of the report by:
______Jennifer Scherle Purchasing Officer Financial Services
Attachment: None
P:\RTC\Community Human Services\2021\ESS\April 26\Report To Council - Sole Source TL April 2021 (002).Docx
Back to Top Municipality Of Chatham-Kent
Corporate Services
Human Resources and Organizational Development
To: Mayor and Members of Council
From: Ashley Mann, MA., CHRL Manager, Total Rewards
Date: April 26, 2021
Subject: Claims Fluctuation Reserve ______
Recommendations
It is recommended that:
1. A new “Claims Fluctuation Reserve” be created and transfer the 2020 Municipal benefit surplus in the amount of $774,465.28.
2. Future annual net cost avoidance received from the increased Pooling Point be transferred into the Claims Fluctuation Reserve in order to protect the Municipality against future impacts of large claims (estimated 2021 net cost avoidance of $257,250).
3. The Claims Fluctuation Reserve be reviewed in 2024 during the regular budget cycle to identify if funds can be re-invested to offset future increases.
Background
Manulife Financial is the underwriter of the group insurance program for the employees of the Municipality of Chatham-Kent (the ‘Municipality’). There are three (3) underwriting arrangements that apply to the group insurance program with Manulife Financial (Manulife), which are as follows:
1. The Basic Life, Dependent Life and Long Term Disability Insurance are underwritten on a partially pooled, partially experience-rated, non-retention accounting basis. There is no annual financial accounting performed in relation to the Basic Life, Dependent Life or Long Term Disability Insurance.
2. The Optional Life Insurance and AD&D Insurance are underwritten on a fully- pooled non-retention accounting basis. Similar to the Life, Dependent Life and LTD Insurance, there is no annual financial accounting performed in relation to the Optional Life and AD&D Insurance.
Claims Fluctuation Reserve 2
3. The Extended Health Care and Dental benefits are underwritten on a fully experience rated, retention accounting arrangement. There is an annual accounting of the financial results under these benefits.
A marketing of the group benefits program for the Municipality was undertaken in 2018. Manulife was retained as the underwriter of the group benefits program. As part of their quote, Manulife Financial offered the following:
1. A 3-year premium rate guarantee for the Life and Dependent Life Insurance premium rates.
2. A 2-year premium rate guarantee for the Long Term Disability (LTD) insurance premium rates. Further, at the first and second renewals following expiration of the premium rate guarantee, Manulife Financial offered a renewal premium rate cap of 15%.
3. A 3-year guarantee for the expenses applicable to the retention-accounting underwritten Extended Health Care and Dental benefits.
The group benefits program renewed on January 1, 2021. In this regard, at the renewal, the premium rate guarantees for the Life and Dependent Life Insurance benefits are still in effect, however, the premium rate guarantee for the LTD insurance has expired. Therefore, the renewal on January 1, 2021 considered the following:
1. LTD premium rate cap of 15%.
2. The Extended Health Care and Dental premium rates.
3. The Large Amount Pooling charge.
Comments
The following benefits are combined for surpluses and deficits to determine the overall surplus/deficit position: Extended Health and Dental. A net surplus or deficit is determined at the end of each reporting period by the financial results of each refund accounted benefit. The net surplus or deficit is equal to:
paid premium – total claims charges – retention charges + interest credits/charges
Annually, any surplus arising from the operation of the plan will be applied to offset any accumulated refund accounted deficits. Any excess will be credited to the Claims Fluctuation Reserve (CFR) until the target level is attained any remainder will be held by Manulife in a deposit account. Funds in the deposit account are available for refund, upon request. In 2020, the Municipality had an overall surplus of $1,011,329.28 ($774,465.28 Municipal and $236,864 Public Utilities Commission). Claims Fluctuation Reserve 3
In order to protect the Municipality against the impact of any unusual large claims, a Large Amount/Out-Of-Canada Pooling arrangement is provided through Manulife. Under the terms of this Pooling arrangement, all ManuAssist claims are pooled from the first dollar. All other claims incurred in Canada and outside Canada, which are in excess of $20,000 in a Financial Accounting year, are pooled. All claims which qualify under these Pooling arrangements are removed from the claims charged to the plan for both the purposes of the renewal calculations and the annual financial accounting, and are instead covered on a fully-pooled basis by Manulife Financial.
Manulife applies a Pooling Charge for the provision of this coverage. The cost for this coverage is not determined based on the actual claims experience for the Municipality, but instead on the overall performance of Manulife’s pool of this type of coverage. However, should the claims experience for a specific group be significantly higher than expected, Manulife would apply an increase to the pooling charge for that specific group, to offset the detrimental impact this would have on the overall pool’s performance.
During the past year, the Municipality had $284,195 in claims (for 21 claimants) qualify under the Large Amount Pooling arrangement. The claims were in excess of the $20,000 Pooling Point in a Financial Accounting year; therefore, the claims became fully pooled by Manulife and removed from the claims charged to the plan.
Manulife advised that at this renewal, they would be increasing the Pooling Charge from the current 15.64% of paid Extended Health Care non-pooled claims to 20.33% of Extended Health Care non-pooled claims (a 30% increase), citing a deterioration in Manulife’s pooled claims experience for Large Amount Pooling. Mosey & Mosey, our Benefit Consultants negotiated with Manulife to limit the increase applied to the Pooling Charge to a maximum of 20% at this renewal. Manulife agreed with Mosey’s position, and the Pooling Charge increased only to 18.77% of Extended Health Care non-pooled claims (a 20% increase). The increased Pooling Charge resulted in a cost increase of approximately $137,200 per year (based on the level of claims exhibited in the 2019- 2020 Policy Year).
At the renewal, a request was made for a comparison of current and proposed Pooling Point charges for $30,000, $50,000 and $100,000. Based on the information provided, administration decided to transition from a $20,000 to a $50,000 Pooling Point for an estimated net cost avoidance of $257,250 in 2021. The intent is to transfer the annual net cost avoidance into the new Catastrophic Benefit Pooling Reserve in the event that the funds need to be accessed in the future. The option of moving to a $100,000 Pooling Point provides an opportunity for a higher net cost avoidance but comes with risks we have not yet been able to assess and makes it difficult to get approval from the benefit carrier to return to a lower Pooling Point amount if the experience is not favourable. Administration will be reviewing the trend of the $50,000 Pooling Point and reassess the limit following a 24-month period.
Claims Fluctuation Reserve 4
Areas of Strategic Focus and Critical Success Factors
The recommendations in this report support the following areas of strategic focus:
Economic Prosperity:
Chatham-Kent is an innovative and thriving community with a diversified economy
A Healthy and Safe Community:
Chatham-Kent is a healthy and safe community with sustainable population growth
People and Culture:
Chatham-Kent is recognized as a culturally vibrant, dynamic, and creative community
Environmental Sustainability:
Chatham-Kent is a community that is environmentally sustainable and promotes stewardship of our natural resources
The recommendations in this report support the following critical success factors:
Financial Sustainability:
The Corporation of the Municipality of Chatham-Kent is financially sustainable
Open, Transparent and Effective Governance:
The Corporation of the Municipality of Chatham-Kent is open, transparent and effectively governed with efficient and bold, visionary leadership
Consultation
Internal resource: Finance, Budget and Information Technology and Transformation
External resource: Mosey and Mosey Benefits Consultants
Financial Implications
The creation of the Claims Fluctuation Reserve will hold:
1. 2020 benefit surplus of $774,465.28 (confirmed) 2. Future annual net cost avoidance received from the increased Pooling Point (estimated 2021 net cost avoidance of $257,250)
Claims Fluctuation Reserve 5
The allocation of these funds will protect the Municipality from any large future budget increases due to any unusually large benefit claims.
Prepared by: Reviewed by:
______Ashley Mann, M.A., CHRL Cathy Hoffman, MPA, CHRL Manager, Total Rewards General Manager, Corporate Services Chief Human Resource Officer
G:\HROD\Compensation & Benefits\Benefits\Financial Reports\Annual Financial Report\Report to Council, Claims Fluctuation Reserve, April 2021.docx
Back to Top Municipality Of Chatham-Kent
Corporate Services
Municipal Governance
To: Mayor and Members of Council
From: Judy Smith, Director, Municipal Governance/Clerk
Date: April 12, 2021
Subject: Amending Contractual Appointment By-law ______
Recommendation
It is recommended that:
1. A by-law to amend By-law 78-2019 to provide appointment of Contractual Enforcement Officers be approved.
Background
Section 224 (d), of the Municipal Act, R.S.O. 2001, provides that Council ensures that administrative practices and procedures are in place to implement the decisions of council.
Section 227 of the Municipal Act, R.S.O., 2001 states:
It is the role of the officers and employees of the municipality,
(a) to implement council’s decisions and establish administrative practices and procedures to carry out council’s decisions (b) to undertake research and provide advice to council on the policies and programs of the municipality (c) to carry out other duties required under this or any Act and other duties assigned by the municipality
Comments
Due to staff changes the by-law needs to be amended to identify new staff. (Attached)
Areas of Strategic Focus and Critical Success Factors
The recommendation in this report supports the following areas of strategic focus:
Economic Prosperity: 2
Chatham-Kent is an innovative and thriving community with a diversified economy
A Healthy and Safe Community: Chatham-Kent is a healthy and safe community with sustainable population growth
People and Culture: Chatham-Kent is recognized as a culturally vibrant, dynamic, and creative community
Environmental Sustainability: Chatham-Kent is a community that is environmentally sustainable and promotes stewardship of our natural resources
The recommendation in this report supports the following critical success factors:
Financial Sustainability: The Corporation of the Municipality of Chatham-Kent is financially sustainable
Open, Transparent and Effective Governance:
The Corporation of the Municipality of Chatham-Kent is open, transparent and effectively governed with efficient and bold, visionary leadership
Has the potential to support all areas of strategic focus & critical success factors
Neutral issues (does not support negatively or positively)
Consultation
No other department was consulted.
Financial Implications
There are no financial implications at this time.
3
Prepared by: Reviewed by:
______
Judy Smith, CMO Cathy Hoffman, MPA, CHRL Director, Municipal Governance/Clerk General Manager, Corporate Services/ Chief Human Resource Officer
Attachment (1)
A. By-law to amend 78-2019 Contractual Enforcement Officers p:\rtc\clerk_municipal governance\2021\april_26 amending contractual officers appointments.docx By-law Number 2021 Of the Corporation of the Municipality of Chatham-Kent
A By-Law to Amend By-law # 78-2019, to provide appointment of Contractual Enforcement Officers for the Corporation of the Municipality of Chatham-Kent
Finally Passed the day of 2021
Whereas Sections 8, 9 and 10 of the Municipal Act, 2001 S.O. 2001, c.25, as amended provide authority to the Municipality of Chatham-Kent to pass by-laws pertaining to services or things which are considered to be desirable for the public;
And Whereas the Council of the Municipality of Chatham-Kent deems it desirable to operate regulatory regimes pertaining to both animal ownership and the parking of motor vehicles;
And Whereas Section 23.1(1) of the Municipal Act, 2001 S.O. 2001, c.25, as amended, provides that Council may delegate authority to a person or body;
And Whereas the Council of the Corporation of the Municipality of Chatham-Kent deems it expedient to approve the appointment of limited purpose Contractual Enforcement Officers;
Be it Therefore Enacted by the Municipal Council of the Municipality of Chatham-Kent as follows:
1. That bylaw # 78-2019 be amended to remove the following employee of PAWR limited appointment as Municipal Law Enforcement Officer to enforce By-law 93- 2015, as amended:
• Kayla Bondy
2. That bylaw # 78-2019 be amended to add the following employee of Chatham- Kent Health Alliance specific limited appointments as Municipal Law Enforcement Officers to solely enforce By-law 245-2004, as amended:
• Ken McCorkle
3. That bylaw # 78-2019 be amended to remove the following employee of Chatham-Kent Health Alliance specific limited appointments as Municipal Law Enforcement Officers to solely enforce By-law 245-2004, as amended:
• Khristyn Martens
This By-law shall come into full force and effect upon the final passing thereof.
Read a First, Second, and Third Time, this day of 2021.
______Mayor – Darrin Canniff
______Clerk - Judy Smith
Back to Top Motion
Re: Support for 988 Suicide Crisis Line Initiative
“Whereas the Municipality of Chatham-Kent has already seen the benefit of implementing the easy to remember 3-1-1 telephone line for accessing and connecting to Municipality information, and;
Whereas the Municipality of Chatham-Kent has recognized, through the work of partnerships with numerous community groups and organizations that it is critical to ensure that barriers are removed for those individuals and caregivers who are required to respond quickly for help; and;
Whereas the Federal Government has passed a motion to adopt 988, a National three-digit suicide and crisis hotline and;
Whereas the ongoing COVID-19 pandemic has increased the demand for suicide prevention services by 200%; and WHEREAS existing suicide prevention hotlines require the users to remember a 10-digit number and go through directories or be placed on hold;
Be it therefore resolved that the Municipality of Chatham-Kent endorse this 988 suicide crisis line initiative; and
That a letter demonstrating Chatham-Kent’s support be sent to the local M.P., M.P.P., Honourable Patty Hajdu, Federal Minister of Health, the Canadian Radio- Television and Telecommunications (CRTC), Federation of Canadian Municipalities and Association of Municipalities of Ontario.”
Signed: Councillor Karen Kirkwood-Whyte
Notice Given On: April 12, 2021 Back to Top Motion
Re: Media Campaign and Signs for Species at Risk
“Whereas Chatham Kent is home to 106 Species At Risk (SAR); And Whereas many of those SAR live and nest in significant wet land areas near roadways; And Whereas the areas are spread throughout many wards in CK; And Whereas the Lower Thames Valley Conservation Authority (LTVCA) has identified nearly a dozen SAR areas that involve significant road crossings. Where a significant number of SAR are crossing roadways due to the presence of habitat on both sides of the roadway; And Whereas busy roads and highways in Ontario and Chatham-Kent pose a significant threat to reptile and amphibian species each year; And whereas Countless turtles and snakes are run over by cars and killed each year on Chatham-Kent roads including many nesting females; And whereas Chatham-Kent is home to seven species at risk turtles and five snake species. Be it therefore resolved that: In partnership with the LTVCA, C-K Administration will develop a yearly media campaign commencing this year to increase public messaging and promote awareness, education and opportunities to protect and mitigate wildlife casualties in SAR areas of concern. In partnership with the LTVCA, C-K Administration will return to Council with a report detailing the location of local signage designed to protect SAR in accordance with the Ontario Traffic Manual. In the desired funding partnership, the LTVCA will be responsible for mounting hardware, while the municipality will provide posts and installation”
Signed: Councillor Anthony Ceccacci
Notice Given On: April 12, 2021 Back to Top Motion
Re: Provincial Lockdown
“Whereas we are in another lock down which is hurting the small businesses in Chatham-Kent and;
Whereas, we do not know when the lock downs will stop;
And whereas Chatham-Kent is and has been doing an excellent job of keeping our COVID19 numbers low and;
Whereas, every lock down Chatham-Kent is losing more small businesses.
Therefore, it is requested that the Mayor send a letter to the Honourable Premier Doug Ford requesting the Premier to stop the lock downs in the Municipality of Chatham-Kent.”
Signed: Councillor Mark Authier
Notice Given On: April 12, 2021 Back to Top Motion
Re: Municipal Advertising Practices
“Considering that local media is local businesses and that we are an age friendly community; I move that administration review our advertising practices and provide a report to council with recommendations providing balanced advertising including social media and local media considering the all citizens in CK.”
Signed: Councillor Marjorie Crew
Notice Given On: April 12, 2021
Back to Top Memorandum
To: Mayor and Members of Chatham-Kent Council From: Heather Haynes, Council Assistant
Date: April 26, 2021
Re: Council Information Package
I have attached a list of items that have come into the office that may be of interest to members of Council. Please note that in accordance with Section 6.4(d) of the Procedural By-law, Any member of Council may raise for discussion a communication, petition or resolution that is in the Information Package during the Approval of Communication Items portion of the Council Meeting.
1. Staff Reports and Information
(a) Action items from the April 12th and 19th, 2021 Council Meetings.
(b) Letter to Rick Nicholls, Member of Provincial Parliament dated April 8, 2021 from Mayor Darrin Canniff re Support for Ontario 2021 Budget and Broadband Infrastructure.
2. Correspondence From
(a) Letter from Teepu Khawja, Assistant Deputy Minister and Chief, Emergency Management, Ministry of the Solicitor General dated March 30, 2021 re Emergency Management and Civil Protection Act.
(b) Letter from Terry Young, Interim President and CEO, Independent Electricity System Operator addressed to Mayor Canniff dated April 8, 2021 re Comprehensive Study.
(c) Letter of notification from Arthur Vander Pol, AgMedica Bioscience Inc. addressed to Mayor Canniff dated April 8, 2021 re Licensed Producer AgMedica Bioscience Inc., Cannabis licence extension.
(d) Letter from Jessie Wu, Greenbelt Bio, addressed to Mayor Canniff dated April 10, 2021 re Standard Cultivation Licence.
(e) Letter from Geoffrey Gladdy, Director, West Operations, Ministry of Transportation addressed to Mayor Canniff dated April 13, 2021 re 2021-22 Connection Links Program Funding . Council Information Package April 26, 2021 Page 2
(f) Letter of notification from David Weaver, Cannabis Cultivarium dated March 22, 2021 re Licensed Micro Producer under Cannabis Act.
(g) Communication from Chad Sheehy, Ministry of Health Canada dated March 25, 2021 re Provincial and Territorial Ministries of Health – Potential Emerging Risk Concerning Face Masks.
(h) Letter from Phil Graham, Assistant Deputy Minister, Early Years and Child Care Division dated April 8, 2021 re Purchase and Use of Face Masks that Contain Nanoform Graphene.
(i) Communication from Ontario’s Big City Mayors dated April 16, 2021 re Encourage Ontarians to get vaccinated.
(j) Memorandum from Kate Manson-Smith, Deputy Minister, Ministry of Municipal Affairs and Housing to Heads of Council dated April 17, 2021 re Enhanced Enforcement and New Order under the Emergency Management and Civil Protection Act (MCPA).
3. Resolutions
(a) Resolution from George Cornell, Chair, Western Ontario Wardens’ Caucus dated April 6, 2021 re Resolution to Support of Enbridge Line 5 as Critical Infrastructure.
(b) Resolution from the Township of Lake of Bays dated April 7, 2021 re Colour Coded Capacity Limits.
(c) Resolution from the Town of Tecumseh dated April 13, 2021 re National 3-Digit Suicide Prevention Hotline.
(d) Resolution from the Township of The Archipelago dated April 9, 2021 re Road Management Act on Invasive Phragmites.
(e) Resolution from the Township of Springwater dated April 16, 2021 re Clean Fuel Standard.
Council Action Items
ITEM Department Division Director Requestor Target Date
I, Councillor Mark Authier, here provide notice I will bring the following motion to the April 26th meeting for voting and discussion: Where by we are in another lock down which is hurting the small businesses in Chatham-Kent and, where as, we do not know when the lock downs will stop, and where as Chatham-Kent is and has been doing an excellent job of 1,217 April 12, 2021 keeping our COVID19 numbers low and where as, every lock down Chatham-Kent is losing more small businesses. n/a n/a n/a Cl. Authier 26-Apr-21 Therefore, it is requested that the Mayor send a letter to the Honourable Premier Doug Ford requesting the Premier to stop the lock downs in the Municipality of Chatham-Kent.
I, Councillor Karen Kirkwood-Whyte, hereby provide notice that I will bring forward the following motion at the 2021 APR 26 Council Meeting for discussion and voting: WHEREAS the Municipality of Chatham-Kent has already seen the benefit of implementing the easy to remember 3-1-1 telephone line for accessing and connecting to Municipality information, and WHEREAS the Municipality of Chatham-Kent has recognized, through the work of partnerships with numerous community groups and organizations that it is critical to ensure that barriers are removed for those individuals and caregivers who are required to respond quickly for help; and WHEREAS the Federal Government has passed a motion to adopt 988, a 1,218 April 12, 2021 National three-digit suicide and crisis hotline; and WHEREAS the ongoing COVID-19 pandemic has increased the demand n/a n/a n/a Cl. KKW 26-Apr-21 for suicide prevention services by 200%; and WHEREAS existing suicide prevention hotlines require the users to remember a 10-digit number and go through directories or be placed on hold, BE IT THEREFORE RESOLVED that the Municipality of Chatham-Kent endorse this 988 suicide crisis line initiative; and That a letter demonstrating Chatham-Kent’s support be sent to the local M.P., M.P.P., Honourable Patty Hajdu, Federal Minister of Health, the Canadian Radio- Television and Telecommunications (CRTC), Federation of Canadian Municipalities and Association of Municipalities of Ontario.
I, Councillor Anthony Ceccacci, here provide notice I will bring the following motion to the April 26th meeting for voting and discussion: Whereas Chatham Kent is home to 106 Species At Risk (SAR) and whereas many of those SAR live and nest in significant wet land areas near roadways. And Whereas the areas are spread throughout many wards in CK. And Whereas the Lower Thames Valley Conservation Authority (LTVCA) has identified nearly a dozen SAR areas that involve significant road crossings. Where a significant number of SAR are crossing roadways due to the presence of habitat on both sides of the roadway. And Whereas busy roads and highways in Ontario and Chatham-Kent pose a significant threat to reptile and amphibian species each year; And whereas Countless turtles and snakes are run over by cars and killed each year on Chatham-Kent roads including many nesting females; And whereas Chatham-Kent is home to seven species at risk 1,219 April 12, 2021 turtles and five snake species. Be it resolved: n/a n/a n/a Cl. Ceccacci 26-Apr-21 • In partnership with the LTVCA, C-K Administration will develop a yearly media campaign commencing this year to increase public messaging and promote awareness, education and opportunities to protect and mitigate wildlife casualties in SAR areas of concern. • In partnership with the LTVCA, C-K Administration will return to Council with a report detailing the location of local signage designed to protect SAR in accordance with the Ontario Traffic Manual. In the desired funding partnership, the LTVCA will be responsible for mounting hardware, while the municipality will provide posts and installation.
I, Councillor Marjorie Crew, hereby provide notice that I will bring forward the following motion at the April 26, 2021 Council Meeting for discussion and voting: Considering that local media is local businesses and that we are an age friendly community; I move that administration review our advertising practices and provide a report to council with 1,220 April 12, 2021 n/a n/a n/a Cl. Crew 26-Apr-21 recommendations providing balanced advertising including social media and local media considering the all citizens in CK.
Updated 2021-04-20 Page 1 of 2 P:\Agenda\WEB AGENDAS\2021\April 26, 2021\Information Package\1a Council Action Items
ITEM Department Division Director Requestor Target Date
I, Councillor Aaron Hall hereby provide notice that I will bring forward the following motion at the April 26, 2021 Council meeting for discussion and voting: “Whereas environmental sustainability is a recognized priority for this term of Council. And whereas this priority includes a dedicated focus on implementing strategies to help everyone become stewards and adapt to a changing climate. And whereas CK Plan 2035 states that Chatham-Kent will continue to develop innovative approaches to addressing the protection and preservation of natural resources. And whereas Chatham-Kent’s vision statement of, ‘a welcoming, healthy, prosperous community that is culturally rich and naturally innovative’, represents the kind of community we will and can become, including: having respect for the role of agriculture, our environment and natural resources. And whereas this Council has committed to addressing the fact that Chatham-Kent has one of the lowest percentages of tree cover in all of Ontario, by: committing to planting one million trees in four years, implementing an urban tree cover policy and analyzing Chatham- Kent’s canopy cover, which was updated in 2018 and listed as needing improvement, missing the mark and moving in the wrong direction. 1,221 April 19, 2021 And whereas the current natural heritage policy in Chatham-Kent is due for an update. n/a n/a n/a Cl. Hall 26-Apr-21 Therefore, be it resolved that: The temporary by-law presented to Council on February 11, 2013 be passed, effective immediately, and expiring 120 days from the date of passing, or when repealed by a further vote of Council. Furthermore, administration be authorized to adjust any dates, signing names and other minor administrative matters within the by-law. And furthermore, administration be directed to: 1. Create an incentive program, with the goal of preserving woodlots in the community and providing land owners with tangible and flexible options for being included in the program. 2. Launch a full public consultation process with interested parties, including virtual meetings and opportunities for comment on the Let’s Talk Chatham-Kent portal. 3. Conduct an analysis of best practices for incentive programs and woodlot preservation across Ontario. 4. Revise and update, for Council’s consideration, both the current natural heritage policy and the by-law from February 11, 2013. 5. Present to Council all summaries, findings, analysis, comments, feedback, updated policies and bylaws in a report with recommendations, within 90 days of this motion being approved.""
Updated 2021-04-20 Page 2 of 2 P:\Agenda\WEB AGENDAS\2021\April 26, 2021\Information Package\1a Municipality of Chatham-Kent Darrin Canniff, Mayor/CEO 315 King Street West, P.O. Box 640 Chatham ON N7M 5K8 Phone: 519.436.3219
April 8, 2021
Rick Nicholls Member of Provincial Parliament Chatham-Kent-Leamington VIA email: [email protected]
RE: Support for Ontario 2021 Budget and Broadband Infrastructure
Dear MPP Nicholls:
As a member municipality of the Western Ontario Wardens’ Caucus (WOWC), I am writing to you today on behalf of the Municipality of Chatham-Kent to recognize and commend the release of the 2021 Ontario Budget, including a landmark $2.8-billion investment in broadband infrastructure.
This announcement reaffirms the Province’s strong commitment to ensuring that all Ontarians have access to fast, reliable connectivity by 2025, which is a top priority of the WOWC. This funding is extremely appreciated and recognized within Southwestern Ontario, as it is urgently needed to address the many large connectivity gaps and to allow rural regions like ours to close the digital divide and restart the economy. I have heard from local businesses as to the importance of having an online presence, as well as the need for reliable and fast connectivity for the education system.
Regional models such as Southwestern Integrated Fibre Technology (SWIFT) have proven to be a cost-effective and efficient means for implementing broadband over large geographic areas. Through the WOWC, our municipality is prepared to act immediately to implement the SWIFT 2.0 Gigaproject, aimed at providing broadband service to 95% of all residents in Southwestern Ontario.
That said, we wish to reiterate and emphasize our complete support for any effective Provincial funding model that would support and encourage the expansion of broadband infrastructure into Southwestern Ontario. We are extremely encouraged by the budget announcement and look forward to hearing the details in the coming weeks and discussing them further with you.
I would also appreciate the opportunity to meet with you to discuss the role that the WOWC and SWIFT can play in the implementation and support of any future broadband implementation plan for Ontario, including direct consultation with the Province. This should also include the participation of local ISPs, to support the local economy and regional input from our members.
Cont’d…
www.chatham-kent.ca Page 2 April 8, 2021
Our municipality recognizes and values your ongoing support and commitment to the municipal sector and, along with the WOWC, we wish to be an active and valuable partner in allowing all of Ontario to achieve its goals. We are here to support and work together with the provincial government to make sure that our economic recovery is successful.
Sincerely,
Darrin Canniff, Mayor/CEO Municipality of Chatham-Kent Ministry of the Solicitor General Ministère du Solliciteur général Office of the Fire Marshal and Bureau du commissaire des incendies Emergency Management et de la gestion des situations d'urgence 25 Morton Shulman Avenue Toronto ON M3M 0B1 25 Morton Shulman Avenue Tel: 647-329-1100 Toronto ON M3M 0B1 Fax: 647-329-1143 Tél. : 647-329-1100 Téléc. : 647-329-1143
March 30, 2021
Your Worship Darrin Canniff Municipality of Chatham-Kent P.O. Box 640, Civic Centre 315 King St. W. Chatham, ON N7M5K8
Dear Mayor:
As the Chief of Emergency Management for Ontario, it is incumbent on me to monitor, coordinate and assist municipalities with their respective municipal emergency management programs in accordance with the Emergency Management and Civil Protection Act (EMCPA). To confirm municipalities are in compliance with the EMCPA, every municipality in Ontario submits a compliance package to Emergency Management Ontario on a yearly basis. Emergency Management Ontario (EMO) has reviewed the documentation submitted by your Community Emergency Management Coordinator (CEMC) and have determined that your municipality was compliant with the EMCPA in 2020. The safety of all our citizens is important, and one way to ensure that safety is to ensure that your municipality is prepared in case of an emergency. We congratulate you on your municipality's efforts in achieving compliance in 2020. I look forward to continuing to work with you to support your continued compliance on an ongoing basis. If you have any questions or concerns about this letter, please contact our Emergency Management Field Officer assigned to your Sector; their contact information is below. Name: Christopher Pape Email: [email protected] Phone: 519-854-6595
Sincerely,
Teepu Khawja Assistant Deputy Minister and Chief, Emergency Management cc: Adam Walters - CEMC Christopher Pape - Field Officer - St.Clair Sector
April 8, 2021
Mayor Darrin Canniff Municipality of Chatham-Kent 315 King Street West P.0. Box 640 Chatham, ON N7M 5K8
Dear Mayor Canniff, The future of gas generation in this province has recently become a focus of discussion for a number of municipalities as they consider efforts to tackle climate change. I would like to provide you with some information regarding the limited but critical role that natural gas plays in maintaining electricity reliability in Ontario. The cost and reliability implications of eliminating and replacing natural gas-fired generation in Ontario could be significant if this transition is not planned and carried out in a careful and integrated manner. The Independent Electricity System Operator (IESO) plays a unique role in Ontario’s power sy stem. W e are the prov incial agency responsible for its minute-by-minute operation, matching supply and demand to prov ide a continuous reliable source of electricity . We are also responsible for planning for future needs, ensuring that tomorrow’s system can be operated reliably at lowest cost to Ontarians. Currently, gas generation comprises almost 30 per cent of our ability (or capacity) to generate power, yet it only accounts for seven per cent of actual electricity produced. As a result, our power system is 93 per cent free of carbon emissions and represents roughly three per cent of Ontario’s greenhouse gas emissions. Ontario’s electricity sy stem is one of the cleanest power sy stems in North America and globally .
Gas generation is there when we need it, playing an important role in meeting the kind of demand peaks we experienced last summer, when temperatures reached seven-year highs and air conditioning use soared. Natural gas supplied close to 30 per cent of Ontario’s electricity needs during the summer’s demand peak. Gas generation cannot be looked at in isolation. It can respond quickly to changes in demand and rapid changes in output from other resources. But its role is also deeply interconnected with all other aspects of the system and any considerations about phasing out gas generation must take into account these dependencies and the costs involved. As the recent events in Texas demonstrated, complex and interdependent electricity systems must be managed as a whole. Decisions about one aspect of the system have direct impacts elsewhere. For ex ample, gas generation in this prov ince is sited close to city centres, reducing
1
the amount of transmission infrastructure required to carry power to homes and businesses. Replacing these facilities would either require land nearby on which to build alternate generation or new transmission infrastructure to deliver supply from other regions. Currently , Ontario is undertaking a refurbishment of the Darlington and Bruce nuclear stations which will allow them to continue to prov ide reliable and non-carbon emitting electricity for many y ears to come. This nuclear refurbishment program will take until 2033 to complete and during this time, natural gas generation is critical to prov iding sy stem reliability . So while emissions from natural gas generation are projected to increase in the near term during this refurbishment period, this is a necessary component of a longer term strategy and objective that will contribute to a future clean electricity system. Ontario’s recent experience with phasing out coal-fired generation underscores the time and effort required to transform an electricity system. Replacing coal generation took more than a decade, requiring careful preparation and execution to replace a quarter of our generation capacity. At that time, there were clear options with proven capabilities to facilitate the transition, including gas facilities that hav e similar capabilities as coal generation. This is not the case today with respect to gas generation and so a phase out of gas is likely to be more challenging than the phase out of coal. It is also important to recognize the costs associated with phasing out coal. The investment in replacement supply, transmission and distribution upgrades increased system costs by 27 per cent over a 10-year period. With electricity demand forecast to increase over the next 20 years, and the Pickering nuclear plant retiring mid-decade, we are actively exploring how to meet these future needs. At this stage, and unlike the off-coal transition, there is no obvious supply option that could step up fast enough to replace gas generation as well as meet these growing needs. We need only look to jurisdictions like California that are aggressiv ely transforming their generation mix to newer, developing technologies and suffering growing pains, like the recent August 2020 blackouts, to inform us of the challenges of taking similar aggressiv e actions. Significant efforts are underway to integrate other options onto the grid. There are some exciting projects in Ontario that can set the stage for further transformation within the sector, including the development of electricity storage and other emerging technologies such as hydrogen and renewable natural gas. Emission reduction technologies such as Carbon Capture Utilization and Storage are other promising initiativ es in the transition to a cleaner energy sector. These technologies could reduce, mitigate or ev en eliminate emissions associated with our natural gas generation fleet. We are also evolving our energy-efficiency offerings so that they more effectively support system needs.
Electricity imports from our neighbours are an important part of this equation. Increasing imports into Ontario to replace natural gas, howev er, would also require a series of choices. It would necessitate significant ex pansion of transmission lines to bring supply from prov incial borders to consumers across the province. This would hav e significant cost implications and move the province away from self-sufficiency, forcing us to rely on others to supply electricity when we need it the most.
2
If the goal is to reduce overall emissions in the province, the use of natural gas in the electricity system may better enable that. Today, Ontario’s power grid represents roughly three per cent of our province’s greenhouse gas emissions, a fraction of what sectors like transportation contribute. As the world around us moves to more reliance on electricity as part of its climate change efforts, Ontario’s clean electricity sy stem is well placed to support electrification of sectors like transportation and heating which would have a much greater impact in reducing emissions. The carbon intensity of electricity remains far below that of other fuels, such as gasoline for automotive transportation or fuel oil for space heating. Switching from higher-emission fuels to low-carbon electricity could play a significant part in reducing ov erall prov ince-wide emissions. In closing, I would ask you to not underestimate the impact that taking gas out of our supply mix by 2030 would have on the electricity system. Such an undertaking requires a comprehensiv e plan to find and inv est in suitable replacement supply and reorient the system around the new supply mix. Any rush to transition away from gas generation brings with it added costs and reliability risks. The IESO is undertaking a comprehensive study to address the challenges, costs and reliability issues that would need to be addressed in any phase out of natural gas. We welcome the opportunity to speak with you or members of Council to help inform your future discussions, or to discuss the conclusions of the study when it is complete later this y ear. Please feel free to reach out to me or [email protected]. Regards,
Terry Young Interim President and CEO Independent Electricity System Operator
cc: Don Shropshire, CAO
3
April 8, 2021
Mayor Darrin Canniff
Office of the Mayor Sent via Email 315 King Street West Chatham, ON N7M 5K8
Re: Licensed Producer AgMedica Bioscience Inc., LIC-DYYUPRUYDP-2021 ______
Dear Mr. Canniff:
As per requirements of the Cannabis Act and Regulations, we would like to notify you of an amendment to our standard cultivation, standard processing and sale for medical purposes license as follows:
On April 8, 2021, we received an amendment to the expiration date of our licence for our cannabis facility located at 566 Riverview Drive, Chatham, ON N7M 5J5. The expiration date of our cannabis licence has been amended to April 8, 2024. If you should have any questions, please do not hesitate to contact the undersigned.
We are grateful for your continued support.
Sincerely,
Arthur Vander Pol Responsible Person
111 Heritage Road, Suite 200 Chatham, Ontario N7M 5W7
Ministry of Transportation Ministère des Transports Office of the Director Bureau du directeur West Operations Branch Direction des opérations ouest
659 Exeter Road 659, chemin Exeter London, Ontario N6E 1L3 London (Ontario) N6E 1L3 Telephone: (519) 873-4333 Téléphone : (519) 873-4333 Facsimile: (519) 873-4236 Télécopieur : (519) 873-4236
April 13, 2021
His Worship Darrin Canniff Mayor Municipality of Chatham-Kent 315 King Street West Chatham ON N7M 5K8 [email protected]
Dear Mayor Canniff:
21-22 Connecting Links Program.
We received 42 submissions this year, and all were carefully reviewed by the ministry. Unfortunately, your project was not selected for funding in 2021-22. We encourage you to contact Zsolt Katzirz, Head of Operational Services, at 519-873-0486 or email [email protected] to discuss your submission and the reason for this decision.
The ministry recognizes the importance of investing in Connecting Link infrastructure. As you may be aware, the annual program funding available was $30 million for the 2021-22 program year. I encourage your municipality to submit a project(s) for the 2022-23 Connecting Links Program, which will be open for applications later this year.
Thank you again for your interest in this program.
Sincerely,
Geoffrey Gladdy Director, West Operations c. Don Shropshire, CAO, The Municipality of Chatham-Kent
1
Health Santé Canada Canada
MECS # 21-106094-31
March 25, 2021
To: Provincial and Territorial Ministries of Health
Subject: Purchase and use of face masks that contain nanoform graphene.
We are writing to advise you of a potential emerging risk concerning face masks that are coated with nanoform graphene materials, and cautioning the use of these devices in your healthcare networks, schools and daycares.
Face masks that make antiviral claims or use antiviral materials, including those coated with nanoform graphene, are classified as Class I medical devices under the Medical Devices Regulations (MDR), pursuant to the Food and Drugs Act (Act).
Health Canada has conducted a preliminary risk assessment which identified a potential for early pulmonary toxicity associated with the inhalation of nanoform graphene. To date, Health Canada has not received data to support the safety and efficacy of face maskscontaining nanoform graphene.
As such, and in the absence of manufacturer’s evidence to support the safe and effective use of nanoform graphene coated masks, Health Canada considers the risk of these medical devices to be unacceptable.
To address this risk, Health Canada has:
1) Contacted the known distributors, importers and manufacturers of these medical devices to inform them that these devices are in violation of the Act. 2) Requested that companies that have sold these devices immediately stop sale and initiate a recall requesting that the affected devices be returned. 3) Drafted a risk communication to inform the Canadian public of the potential risks of using face masks containing nanoform graphene materials. 4) Initiated a safety review concerning the use of nanoform graphene materials in face masks and requested that manufacturers submit additional information to support this assessment.
We understand that these devices may be distributed and in use within your province/territory. At this time, Health Canada recommends you stop purchasing and using face masks containing nanoform graphene. For these reasons, we are seeking your assistance to ensure that healthcare networks, schools and daycares within your respective jurisdictions are aware of Health Canada’s concerns regarding the potential risks to the health of Canadians.
Should you have any questions, do not hesitate to contact me.
Health Santé Canada Canada
Thank you for your attention to this matter.
Yours sincerely,
Chad Sheehy Acting Director, Medical Devices and Clinical Compliance Directorate Regulatory Operations and Enforcement Branch Health Canada [email protected]
cc. David Boudreau Director General Medical Devices Directorate Health Products and Food Branch Health Canada
Ministry of Education Ministère de l'Éducation Early Years & Child Care Division de la petite enfance et Division de la garde d’enfants
315 Front Street West, 11th 315, rue Front Ouest, 11e étage floor Toronto ON M5V 3A4 Toronto ON M5V 3A4
TO: Child Care Licensees Consolidated Municipal Service Managers and District Social Services Administration Boards (CMSMs and DSSABs)
FROM: Phil Graham Assistant Deputy Minister Early Years and Child Care Division
DATE: April 8, 2021
SUBJECT: Purchase and Use of Face Masks that Contain Nanoform Graphene
As you may be aware, Health Canada issued an advisory regarding the purchase and use of face masks that contain nanoform graphene, flagging emerging risks and cautioning the use of these devices in the healthcare networks, schools and daycares. The advisory is attached for your reference.
The Ministry of Government and Consumer Services (MGCS) has confirmed with all suppliers that no masks in the government’s pandemic inventory at any point contained nanoform graphene. However, we wanted to flag this issue and share the advisory with you as soon as possible, as we know you may have purchased face masks outside the MGCS pandemic supply chain to meet various needs. Where masks were purchased directly, we recommend that you follow up with the suppliers immediately to ascertain if the masks that have been purchased contain this coating.
Thank you for all that you are doing to make child care a safe place for children. The efforts of child care leaders, supervisors, Registered Early Childhood Educators (RECEs), and program staff have been instrumental in helping to keep children safe, families supported, and child care settings healthy places for our children to learn and thrive, particularly during this challenging time.
Sincerely,
Phil Graham
Ontario’s Big City Mayors encourage Ontarians to get vaccinated
April 16, 2021 – With the number of COVID cases rising at an alarming rate, the Ontario’s Big City Mayors (OBCM) caucus is encouraging all Ontarians who are eligible to get vaccinated as soon as they are eligible. Additionally, the caucus is urging residents to stay home and refrain from travelling outside of their areas. The caucus recognizes that this has been a long and challenging year for everyone and we are grateful for the efforts and sacrifices of Ontarians thus far, however now is the time to make a strong final collective effort.
Focusing on Mental Health and Addictions Supports
The pandemic has highlighted the pressing need for more mental health and addictions supports for residents across the province. Today, the OBCM caucus affirmed its commitment to finding long-term solutions in partnership with all levels of government and local service providers.
At today’s caucus meeting, the Mayors received an update from the Mental Health Working Committee which has been tasked with leading this work. Committee co-chairs, Mayor Darrin Canniff of Chatham-Kent and Mayor Marianne Meed Ward of Burlington are leading the work to develop specific recommendations to the provincial government.
“We have heard from residents time and time again that support is not there to address mental health and addictions challenges. As a caucus we are taking action to drive positive changes forward so that residents can access supports when they need them,” said Mayor Jeff Lehman, Chair of the OBCM. “We look forward to working closely with the mental health and addictions community and the provincial government as we develop our recommendations.”
At its caucus meeting, OBCM also discussed the need for stronger consequences for Councillors who flagrantly violate the Municipal Code of Conduct.
The Caucus passed the following motion at the April 16, 2021 OBCM meeting.
Municipal Code of Conduct
Moved by Mayor Watson (Ottawa) Seconded by Mayor Guthrie (Guelph)
Whereas currently the Municipal Act 2001, provides limited actions towards Members of Council who have violated their respective Council Codes of Conduct; and
Whereas there have been several examples in Ontario of Members of Council acting with deliberate and total disregard for any of the principles and values outlined in their respective Council Code of Conduct and the workplace policies proclaimed by Council; and
Whereas AMO has adopted a four-point position that includes allowing a judicial removal of a Member of Council at the recommendation of a municipal Integrity Commissioner in instances of egregious or repeated violations of a Council Code of a Conduct; Mayor Jeff Lehman, Chair 70 Collier Street, Barrie ON L4M 4T5 [email protected] ● 705-792-7900 ontariobigcitymayors.ca @ONBigCityMayors
Therefore be it resolved that OBCM take the position that there be stronger consequences for flagrant violations of a Council Code of Conduct by a Member of Council, including but not limited to removal of office; and
Be it further resolved that OBCM write to the Honourable Steve Clark, Minister of Municipal Affairs and Housing, and Honourable Jill Dunlop, Minister of seeking revisions to the Municipal Act, 2001 that would provide for the vacating of the seat of a member of council who has been found on clear and convincing evidence to have committed serious misconduct, including any definitions necessary for the implementation of such a provision; and
Be it further resolved that these revisions consider allowing a Council or a municipal Integrity Commissioner to refer a Code of Conduct Violator to the court for a judicial hearing or an arm’s length, non-political third party to address the potential removal from office of a Member of Council, similar to the current process with respect to attest relating to the Municipal Conflict of Interest Act.
CARRIED
About Ontario’s Big City Mayors
Ontario’s Big City Mayors (OBCM), formerly known as the Large Urban Mayors’ Caucus of Ontario, includes mayors of 29 single and lower-tier cities with a population of 100,000 or more, who collectively represent nearly 70 per cent of Ontario’s population. OBCM advocates for issues and policies important to Ontario’s largest cities.
Media Contact:
Mayor Jeff Lehman, Chair [email protected] 705-792-7900
Mayor Jeff Lehman, Chair 70 Collier Street, Barrie ON L4M 4T5 [email protected] ● 705-792-7900 ontariobigcitymayors.ca @ONBigCityMayors
Ontario’s Big City Mayors encourage Ontarians to get vaccinated
April 16, 2021 – With the number of COVID cases rising at an alarming rate, the Ontario’s Big City Mayors (OBCM) caucus is encouraging all Ontarians who are eligible to get vaccinated as soon as they are eligible. Additionally, the caucus is urging residents to stay home and refrain from travelling outside of their areas. The caucus recognizes that this has been a long and challenging year for everyone and we are grateful for the efforts and sacrifices of Ontarians thus far, however now is the time to make a strong final collective effort.
Focusing on Mental Health and Addictions Supports
The pandemic has highlighted the pressing need for more mental health and addictions supports for residents across the province. Today, the OBCM caucus affirmed its commitment to finding long-term solutions in partnership with all levels of government and local service providers.
At today’s caucus meeting, the Mayors received an update from the Mental Health Working Committee which has been tasked with leading this work. Committee co-chairs, Mayor Darrin Canniff of Chatham-Kent and Mayor Marianne Meed Ward of Burlington are leading the work to develop specific recommendations to the provincial government.
“We have heard from residents time and time again that support is not there to address mental health and addictions challenges. As a caucus we are taking action to drive positive changes forward so that residents can access supports when they need them,” said Mayor Jeff Lehman, Chair of the OBCM. “We look forward to working closely with the mental health and addictions community and the provincial government as we develop our recommendations.”
At its caucus meeting, OBCM also discussed the need for stronger consequences for Councillors who flagrantly violate the Municipal Code of Conduct.
The Caucus passed the following motion at the April 16, 2021 OBCM meeting.
Municipal Code of Conduct
Moved by Mayor Watson (Ottawa) Seconded by Mayor Guthrie (Guelph)
Whereas currently the Municipal Act 2001, provides limited actions towards Members of Council who have violated their respective Council Codes of Conduct; and
Whereas there have been several examples in Ontario of Members of Council acting with deliberate and total disregard for any of the principles and values outlined in their respective Council Code of Conduct and the workplace policies proclaimed by Council; and
Whereas AMO has adopted a four-point position that includes allowing a judicial removal of a Member of Council at the recommendation of a municipal Integrity Commissioner in instances of egregious or repeated violations of a Council Code of a Conduct; Mayor Jeff Lehman, Chair 70 Collier Street, Barrie ON L4M 4T5 [email protected] ● 705-792-7900 ontariobigcitymayors.ca @ONBigCityMayors
Therefore be it resolved that OBCM take the position that there be stronger consequences for flagrant violations of a Council Code of Conduct by a Member of Council, including but not limited to removal of office; and
Be it further resolved that OBCM write to the Honourable Steve Clark, Minister of Municipal Affairs and Housing, and Honourable Jill Dunlop, Minister of seeking revisions to the Municipal Act, 2001 that would provide for the vacating of the seat of a member of council who has been found on clear and convincing evidence to have committed serious misconduct, including any definitions necessary for the implementation of such a provision; and
Be it further resolved that these revisions consider allowing a Council or a municipal Integrity Commissioner to refer a Code of Conduct Violator to the court for a judicial hearing or an arm’s length, non-political third party to address the potential removal from office of a Member of Council, similar to the current process with respect to attest relating to the Municipal Conflict of Interest Act.
CARRIED
About Ontario’s Big City Mayors
Ontario’s Big City Mayors (OBCM), formerly known as the Large Urban Mayors’ Caucus of Ontario, includes mayors of 29 single and lower-tier cities with a population of 100,000 or more, who collectively represent nearly 70 per cent of Ontario’s population. OBCM advocates for issues and policies important to Ontario’s largest cities.
Media Contact:
Mayor Jeff Lehman, Chair [email protected] 705-792-7900
Mayor Jeff Lehman, Chair 70 Collier Street, Barrie ON L4M 4T5 [email protected] ● 705-792-7900 ontariobigcitymayors.ca @ONBigCityMayors 04/14/2021 1 04/14/2021 2
April 6, 2021
The Honourable Gretchen Whitmer, Governor of Michigan, P.O. Box 30013, Lansing, Michigan 48909 Resolution in Support of Enbridge Line 5 as Critical Infrastructure
Dear Governor Whitmer,
On behalf of the Western Ontario Wardens’ Caucus (WOWC), and our 15 upper and single-tier municipalities that represent approximately three million residents, please consider this resolution passed at the full regular meeting of the Caucus held on March 26, 2021:
Moved by G. McNamara, seconded by G. McNeil:
“THAT the Western Ontario Wardens’ Caucus supports Enbridge Line 5 as critical infrastructure for the safe, efficient delivery of energy to residents, commerce and industry in the great lakes regions, including Western Ontario.” - CARRIED
Enbridge's Line 5 provides a significant volume of crude oil for processing by Ontario refineries and ensures a cost-effective supply of gasoline, diesel, jet fuel and other petroleum products. In addition to petroleum products, Enbridge's Line 5 is key to supplying natural gas liquids (NGL) in Sarnia, Ontario used to make petrochemical products.
Line 5 delivers 540,000 barrels (22.68 million gallons) of light crude oil and natural gas liquids to facilities in Michigan's Upper Peninsula, and refineries located in Detroit, Toledo and Sarnia, Ontario.
If Line 5 is shut down, Ontario refiners would be short up to 45 per cent of their crude requirements. This would very likely result in a spike in fuel costs in Ontario and Michigan and a large increase of tanker truck traffic on area roads.
We are monitoring this issue closely because of the significant negative impact any disruption to Line 5 would cause to our region and our constituents. We strongly urge the State of Michigan to move forward and keep Line 5 operational and see that the tunnel is built to provide added safety for both the environment and our essential energy supply in both Michigan and Ontario.
Sincerely,
George Cornell Chair, Western Ontario Wardens’ Caucus www.wowc.ca
Page 2 of 2 cc.
Kim Earls, SCOR EDC ([email protected]) Ken Hall, Enbridge Gas Inc. ([email protected]) WOWC Member Municipalities (Brant, Bruce, Chatham-Kent, Dufferin, Elgin, Essex, Grey, Huron, Lambton, Middlesex, Norfolk, Oxford, Perth, Simcoe, Wellington) LAKE T 705-635-2272 TOWNSHIP OF LAKE OF BAYS TF 1-877 -566 -0005 1012 Dwight Beach Rd OF BAYS • F 705-635 -2132 Dwight, ON POA lHO " • MUSKOKA •
April 7, 2021 Via email: [email protected] City of Sarnia Attention: Amy Burkhart, Acting City Clerk 255 Christina Street North Sarnia, ON N7T 7N2
Dear Ms. Burkhart:
RE: Correspondence - Colour Coded Capacity Limits
On behalf of the Council of the Corporation of the Township of Lake of Bays, please be advised that the above-noted correspondence was presented at the last regularly scheduled meeting on April 6, 2021, and the following was passed.
"Resolution #7(bl/04/06/21
WHEREAS the Council of the Corporation of the Township of Lake of Bays hereby receives the correspondence from Amy Burkhart, Acting City Clerk from the City of Sarnia requesting Support for the Province of Ontario to Adjust Capacity Limits as Part of the Colour-Coded System, dated March 4, 2021;
NOW THEREFORE BE IT RESOLVED THAT the Council of the Corporation of the Township of Lake of Bays hereby supports the City of Sarnia's resolution requesting that the Province of Ontario adjust the capacity limits for dining, restaurants, sporting and recreational facilities, places of worship, event centers, and all retail/small businesses as part of the colour coded system;
_ AND FURTHER THAT this resolution be forwarded to the City of Sarnia, the Premier of Ontario, and all Ontario municipalities.
Carried."
C rie s es, Dip/. M.A., GMO, AOMC, Director of Corporate Services/Clerk. CS/cw
Encl. Copy to: Hon. Doug Ford, Premier of Ontario All Ontario Municipalities
,i:; 100 LAKES TO EXPLORE ...--,ti THE CORPORATION OF THE CITY OF SARNIA City Clerk's Department 255 Christina Street N. PO Box 3018 Sarnia ON Canada N7T 7N2 519-332-0330 (phone) 519-332-3995 (fax) 519-332-2664 (TTY) www.sarnia.ca [email protected]
March 4, 2021
The Honourable Doug Ford Premier of Ontario Legislative Building Queen's Park Toronto, ON M7A lAl
Dear Premier Ford, Re: Colour Coded Capacity Limits
At its meeting held on March 1, 2021, Sarnia City Council discussed the challenges local businesses are facing with respect to the colour coded system within the Province's COVID-19 Response Framework. The following motion was adopted:
That Sarnia City Council strongly advocate to the Province of Ontario that they adjust the capacity limits for dining, restaurants, sporting and recreational facilities, places of worship, event centers, and all retail/small businesses as part of the colour coded system.
The following rationale was provided with the introduction of the motion:
• The red zone currently only allows 10 people indoors at a dining or a sporting / recreational facility (regardless of the size), places of worship are capped at 30% or SO people, and retail / small business is limited to a 50% capacity. • These businesses and organizations have heavily invested in facility improvements and expensive upgrades to ensure safe social distancing and have all the appropriate safety and protection measures in place. • Businesses in particular cannot properly plan under the current uncertainty and that means the loss of jobs and income for both workers and owners as well as mental health challenges. • Indoor capacity limits for restaurants, dining, sporting / recreational facilities, event centers, retail / small business, and places of worship should not involve arbitrary numbers (regardless of size), but instead be changed to the amount of people per facility which ensures that strict and safe social distancing can be maintained.
Sarnia City Council has requested that all municipalities in Ontario join this advocacy effort.
On behalf of Sarnia City Council, I look forward to your reply.
Sincerely,
Amy Burkhart Acting City Clerk
Cc: All Ontario Municipalities Ms. Marilyn Gladu, MP Sarnia-Lambton Mr. Bob Bailey, MPP Sarnia-Lambton
The Corporation of the Town of Tecumseh
April 13, 2021
Sent Via Email [email protected]
Honourable Patty Hajdu Minister of Health - Canada
Dear Minister:
Re: National 3-Digit Suicide Prevention Hotline
The Council of The Corporation of the Town of Tecumseh, at its regular meeting held Tuesday, March 23, 2021, gave consideration to a letter from MP Chris Lewis, Essex regarding the House of Commons National 3-Digit Suicide Prevention Hotline.
At their meeting, Tecumseh Council passed the following resolution:
“Whereas the Federal government has passed a motion to adopt 988, a National three- digit suicide and crisis hotline;
And Whereas the ongoing COVID-19 pandemic has increased the demand for suicide prevention services by 200 per cent;
And Whereas existing suicide prevention hotlines require the user to remember a 10- digit number and go through directories or be placed on hold;
And Whereas in 2022 the United States will have in place a national 988 crisis hotline;
And Whereas the Town of Tecumseh recognizes that it is a significant and important initiative to ensure critical barriers are removed to those in a crisis and seeking help;
Now therefore be it resolved that The Town of Tecumseh endorses this 988 crisis line initiative; and that Staff be directed to send a letter indicating such support to the local MP, MPP, Federal Minister of Health, the CRTC and local area municipalities to indicate our support.”
917 Lesperance Rd. | Tecumseh ON | N8N 1W9 | 519 735 2184 | www.tecumseh.ca Honourable Patty Hajdu Minister of Health - Canada April 13, 2021 Page 2 of 3
Please consider this letter as confirmation of the Town of Tecumseh’s support for adopting 988 as a National three-digit suicide and crisis hotline.
Yours very truly,
Laura Moy, Dipl.M.M., CMMIII HR Professional Director Corporate Services & Clerk
LM/sw Attachments 1. Letter from Mr. Chris Lewis, MP – Essex, dated February 12, 2021 cc: Mr. Ian Scott, Chairman and CEO, Canadian Radio-television and Telecommunications Commission ([email protected])
Mr. Chris Lewis, MP – Essex ([email protected]) Mr. Dave Epp, MP Chatham-Kent-Leamington ([email protected]) Ms. Irek Kusmierczyk, MP – Windsor-Tecumseh ([email protected]) Mr. Brian Masse, MP – Windsor West ([email protected]) Mr. Taras Natyshak, MPP – Essex ([email protected]) Mr. Rick Nicholls, MPP – Chatham-Kent-Essex ([email protected]) Mr. Percy Hatfield, MPP – Windsor-Tecumseh ([email protected]) Ms. Lisa Gretzky, MPP – Windsor West ([email protected]) Ms. Paula Parker, Municipal Clerk/Risk Manager, Town of Amherstburg ([email protected]) Mr. Robert Auger, Clerk, Manager of Legal and Legislative Services, Town of Essex ([email protected]) Ms. Jennifer Astrologo, Director of Corporate Services/Clerk, Town of Kingsville ([email protected]) Ms. Kristen Newman, Director of Legislative and Legal Services/Clerk, Municipality of Lakeshore ([email protected]) Ms. Agatha Robertson, Director of Council Services/Clerk, Town of LaSalle ([email protected]) Ms. Brenda Percy, Municipal Clerk/Manager of Legislative Services, Municipality of Leamington ([email protected]) Honourable Patty Hajdu Minister of Health - Canada April 13, 2021 Page 3 of 3
Ms. Valerie Critchley, City Clerk/Licence Commissioner, City of Windsor ([email protected]) Ms. Mary Birch, Director of Council and Community Services/Clerk, County of Essex, ([email protected]) Ms. Judy Smith, Director, Municipal Governance/Clerk, Municipality of Chatham-Kent ([email protected]) Ms. Janice Hensel, Chief Administrative Officer/Clerk, Township of Pelee ([email protected]) RECEIVED MAR O8 2021
HOUSE OF COMMONS CHAMBRE DES COMMUNES CANADA February 12, 2021
TECUMSEH TOWN COUNCIL 917 Lesperance Road Tecumseh ON N8N 1W9
Dear Members of Tecumseh Town Council,
th On December 11 , 2020, the House of Commons passed a motion introduced by Conservative MP Todd Doherty, through unanimous consent, to bring a national 3-digit suicide prevention hotline line to Canada.
That, given that the alarming rate of suicide in Canada constitutes a national health crisis, the House call on the government to take immediate action, in collaboration with our provinces, to establish a national suicide prevention hotline that consolidates all suicide crisis numbers into one easy to remember three-digit (988) hot- line that is accessible to all Canadians.
We're asking all municipalities across Canada to consider passing a motion similar, to the one below. In order to make 988 a reality, we must continue to put pressure on the government and the Canadian Radio-television and Telecommunications Commission (CRTC).
Personally, you can support the cause by signing our electronic petition at: https://petitions.ourcommons.ca/en/Petition/Details?Petition=e-2772
The past year has been a challenging year. Lives and livelihoods have been lost. We have begun to see the devastating impacts that COVID has had, through isolation, on the mental health of Canadians. The rates of suicide continue to rise. As elected officials and as leaders, and especially during this period of difficulty as a nation, Canadians are counting on all of us to make a difference.
Please consider passing this motion as soon as possible.
Sincerely,
Chris Lewis, MP Essex
35 Victoria St. 7B, Essex, ON, N8M 1M4 phone 519-776-4700 toll-free l-866-776-5333 [email protected] Draft motion:
Support for 988 Crisis Line
WHEREAS the Federal government has passed a motion to adopt 988, a National three-digit suicide and crisis hotline;
AND WHEREAS the ongoing COVID-19 pandemic has increased the demand for suicide prevention services by 200 per cent;
AND WHEREAS existing suicide prevention hotlines require the user to remember a 10-digit number and go through directories or be placed on hold;
AND WHEREAS in 2022 the United States will have in place a national 988 crisis hotline;
AND WHEREAS ______Town Council/Municipality/City recognizes that it is a significant and important initiative to ensure critical barriers are removed to those in a crisis and seeking help;
NOW THEREFORE BE IT RESOLVED THAT ______Town Council/Municipality/City endorses this 988 crisis line initiative;
and that Staff be directed to send a letter indicating such support to the local MP, MPP, Federal Minister of Health, the CRTC and local area municipalities to indicate our support.
Township of The Archipelago 9 James Street, Parry Sound ON P2A 1T4 Tel: 705-746-4243/Fax: 705-746-7301 www.thearchipelago.on.ca
April 9, 2021
21-073 Moved by Councillor Barton Seconded by Councillor Manner ______
RE: Road Management Action On Invasive Phragmites
WHEREAS Phragmites australis (Phragmites) is an invasive perennial grass that continues to cause severe damage to wetlands and beaches in areas around the Great Lakes including Georgian Bay; and
WHEREAS Phragmites australis grows and spreads rapidly, allowing the plant to invade new areas and grow into large monoculture stands in a short amount of time, and is an allelopathic plant that secretes toxins from its roots into the soil which impede the growth of neighboring plant species; and
WHEREAS Phragmites australis results in loss of biodiversity and species richness, loss of habitat, changes in hydrology due to its high metabolic rate, changes in nutrient cycling as it is slow to decompose, an increased fire hazard due to the combustibility of its dead stalks, and can have an adverse impact on agriculture, particularly in drainage ditches; and
WHEREAS invasive Phragmites has been identified as Canada’s worst invasive plant species by Agriculture and Agrifood Canada; and
WHEREAS the Ontario government has made it illegal to import, deposit, release, breed/grow, buy, sell, lease or trade invasive Phragmites under the Invasive Species Act; and
WHEREAS Phragmites occupy over 4,800 hectares of land around Lake St. Clair alone, while 212 hectares of Phragmites occupy land along the St. Lawrence River. The Georgian Bay Area is particularly affected by Phragmites australis, with more than 700 stands along the shorelines and multiple visible stands on the highways and roads that threaten valuable infrastructure and wetland areas; and
WHEREAS volunteers, non-governmental organizations, and various municipalities have invested tens of thousands of dollars in investments and labour annually for more than eight years in executing managements plans to control invasive Phragmites on roads, coasts, shorelines and in wetlands; and
WHEREAS roads and highways where Phragmites that are left untreated become spread vectors that continually risk new and treated wetlands and coastal shoreline areas; and 1
WHEREAS according to “Smart Practices for the Control of Invasive Phragmites along Ontario’s Roads” by the Ontario Phragmites Working Group, best road management practices for Phragmites australis include early detection, herbicide application, and cutting; and
WHEREAS these best management practices are most effective when used in a multi-pronged approach as opposed to when used as stand-alone control measures; and
WHEREAS mother nature does not recognize political boundaries. Therefore, it is imperative that Municipalities, Districts, the Province, and the Federal government work together in collaboration to eradicate Canada’s worst invasive plant species Phragmites australis;
NOW THEREFORE BE IT RESOLVED that Council for the Corporation of the Township of The Archipelago directs its staff to implement best management practices to promote early detection of invasive Phragmites, and to implement best management practices for invasive Phragmites, and to join the Ontario Phragmites Working Group to collaborate on the eradication of Phragmites in Ontario.
BE IT FURTHER RESOLVED that Council for the Corporation of the Township of The Archipelago directs staff to insert clean equipment protocols into tenders and that there is oversight that the protocols are followed; and
BE IT FURTHER RESOLVED that Council for the Corporation of the Township of The Archipelago requests the Ontario Ministry of Transportation to map and treat invasive Phragmites annually on all its highways; and
BE IT FURTHER RESOLVED that the Ontario Ministry of Transportation (MTO) communicates the strategy on mapping (detecting sites) and controlling invasive Phragmites on provincial highways, the specific highway management plans and results by each MTO region and each highway in the region and work in coordination with the Township of The Archipelago; and
BE IT FURTHER RESOLVED that Council for the Corporation of the Township of The Archipelago directs its staff to send this resolution to all municipalities that are part of the Georgian Bay watershed, to all municipalities in the Great Lakes watershed, to the Minister of Transportation, Christopher Balasa the Manager, Maintenance Management Office, and MPP Norman Miller.
BE IT FINALLY RESOLVED that Council for the Corporation of the Township of The Archipelago requests all levels of government to consider funding support to aid the Township of The Archipelago in managing invasive phragmites; and directs staff to send a copy of this resolution to the Ontario Minister of Environment, Conservation and Parks and the Minister of Environment and Climate Change Canada.
Carried.
2
www.springwater.ca 2231 Nursery Road Minesing, Ontario L9X 1A8 Canada
April 16, 2021
To: MP Shipley, Sent via email 48 Alliance Blvd Suite 104 Barrie, Ontario
RE: Clean Fuel Standard
Good day,
At its regular meeting on April 7, 2021, Council of the Township of Springwater passed resolution C146C-2021 endorsing the following letter presented by the Township of Springwater’s Agricultural Advisory Committee regarding the Clean Fuels Standard:
Dear Mr. Shipley,
The purpose of this letter is to discuss the Proposed Clean Fuels Standard that is being considered for legislation. As members of the Springwater Township Agricultural Advisory Committee, we have serious concerns with this proposal. This proposal in its current form, has the potential to be catastrophic to the Canadian farmer. The proposed rules and regulations for restrictions on land use are detrimental to the long-term viability of Canadian agriculture.
If this proposal goes ahead, Canadian farmers will be unable to make improvements to their land to make it more efficient for the use of crop production, thus making them unable to meet the needs of food supply needed for the ever-growing population. Making improvements to land for crop production is essential to the growing demand in food supply for our country and should not have restrictions placed upon it. Instilling restrictions in this manner is no different than telling a homeowner that any renovations made after a specific date disqualifies any future renovations.
The restrictions being imposed through the Clean Fuels Standard will make it so Canadian farmers are unable to recoup costs that they are spending in order to meet the needs of the growing population in Canada. Having these restrictions in place, will have buyers seeking products elsewhere, out of country. What will this do to Canada’s economy?
The ideas proposed, ‘setbacks from watercourses and woodlands,’ would come at a tremendous cost to the Canadian farmers who have purchased, paid taxes, and cared for, for generations, are suddenly unable to use the land for renewable fuel purposes.
Phone: 705-728-4784 Office of the Mayor Fax: 705-728-6957
2
How will these costs be recovered if the farmer is unable to utilize this land for crop production? Is a farmer going to have to build separate grain storage to store products that are ineligible for renewable energy at a cost of hundreds of thousands of dollars? Isn’t it important that the Canadian Government work with Canadian farmers, not impose unworkable rules and regulations that hinder crop production and create a competitive disadvantage with other countries?
The Canadian Government has shown little regard for Canadian farmers in some of their policies and proposed legislation in recent years. The Clean Fuels Standard combined with the recent Carbon Tax, has the potential to put many Canadian farmers out of business. We need our governments to work with Canadian farmers in order to provide for the growing need of food supply in our country.
Please contact Chair David Spring to discuss this further at (705) 730-4033. We look forward to your support on this matter.
Sincerely,
Don Allen Mayor, Township of Springwater
David S. Spring Chairperson of the Springwater Township Agricultural Advisory Committee
Cc: Hon., Jonathan Wilkinson, Minister of Environment and Climate Change; MPP Doug Downey, Hon., Ernie Hardeman, Minister of Agriculture, Food and Rural Affairs All Ontario Municipalities
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