FIRE DEPARTMENT

PROJECT DESCRIPTIONS 2018 ‐ 2022

As a city‐wide Capital Improvement Plan (CIP) is developed, major capital improvements for the Brookville Department (BFD) may include the following:

 Apparatus: purchase and/or refurbishment of fire engines; ambulances; heavy rescue vehicles; aerials; ladder trucks; water tankers; command vehicles; utility vehicles; light trucks; sport‐utility vehicles and equipment trailers.  Major equipment: purchase and/or replacement of personal protective equipment (PPE); self‐contained breathing apparatus (SCBA); and advanced life support (ALS) medical equipment.  Facilities: new construction and/or renovation of fire stations; training facilities (manipulative drill ground buildings and props); emergency operations centers, and accessory buildings.

TABLE 1 CAPITAL IMPROVEMENTS ITEM 2018 2019 2020 2021 2022 Apparatus $36,000 $225,000 $350,000 $850,000 $70,000 PPE $30,000 $30,000 $15,000 $15,500 $16,000 Thermal Imagers $12,000 Cardiac Monitor $35,000 Power Cot $17,000 Chest Compression 20,000 $10,500 $10,500 Device Facilities $50,000 $10,000 TOTALS $165,000 $300,500 $385,500 $865,500 $86,000

Estimated apparatus expenditures include the following:

 Apparatus Replacement: Currently the BFD has no standard apparatus or equipment depreciation and replacement schedule, nor does it have an amortized equipment replacement fund. Monies set aside typically can cover the need to purchase ambulances when necessary; however, in 2015, for the first time in the history of the BFD, a used was purchased to replace a 29 year old pumper that was in poor condition. Prior to this purchase, only new pumpers had ever been purchased throughout the 144 year history of the BFD. Whether purchasing new or quality‐used apparatus, the one constant with a department the size of the BFD is an annual, recurring need to address significant capital needs.

The current funding stream is not sufficient to replace apparatus on a reasonable schedule of 10 years of “front line” service and 10 years of “reserve” service. Even with an extension of that replacement schedule to 15 years “front line” service and 10 years of “reserve” service for a total of 25 years, revenue is insufficient given the present number of “front line” fire apparatus, and the problem will only compound over time. A similar situation exists with ambulance replacement. The additional of a third ambulance to the fleet in 2015 has helped keep two ambulances available for “front line” service 99% of the time; however, the lack of scheduled replacement of ambulances has led to inefficient use. A procedural adjustment in 2016 has established a rotation which minimizes use of the newest ambulance (keeping it from running out of warranty prematurely) and maximizes use of the most troublesome ambulance (in an effort to position it for replacement).

A standard cycle of fire apparatus replacement for a modern suburban department would likely by as previously stated: 10 years of “front line” service and 10 years of “reserve” service before being cycled out of the fleet. However, given the available resources of the BFD, it may be more practical to extend the service life to 15 years of “front line” service followed by a minimum of 5 years of “reserve” service.

Given our current call volume, a standard cycle of ambulance replacement for the BFD should be four years “front line” and eight years “backup / reserve”. Given the recent move to a three‐ambulance fleet, two ambulances with high mileage will need to be replaced/refurbished to permit the four year rotation to be implemented.

Adjusting service life of apparatus (up or down in the number of service years) is based on the continual analysis of on‐going maintenance costs to determine trends in exceptional costs that are in excess of routine preventative and regular maintenance expenditures. Apparatus maintenance records should indicate how much time is spent in time and materials for maintenance costs on a single piece of apparatus. This analysis will allow the ability to flag apparatus that has gone beyond cost‐effectiveness equilibrium.

 Apparatus Recommendations: Adopt and implement an apparatus replacement schedule policy. The policy should also require the maintenance of equipment and accurate repair records. This data will support the evaluation of useful service life for each apparatus, and it will take into account any necessary adjustments to either extend or reduce “front line” or “reserve” service status.

Another consideration is that the 2013 Insurance Services Office (ISO) evaluation of the BFD identified the department lacks the necessary apparatus to receive full credit (i.e., an additional pumper and an aerial device for the fleet). Much like the addition of the ambulance to the fleet as detailed above, a forth pumper would need to be added to make a pumper replacement schedule functional.

TABLE 2 APPARATUS and VEHICLE REPLACEMENT SCHEDULE (VRS) Apparatus Front Line Backup / Reserve Decommission Class A Pumper (1000 gal) 10 – 15 years 5 – 10 years 25 years Class A Pumper/Tanker 10 – 15 years 5 – 10 years 25 years (1800 – 2500 gal) Ladder Truck 10 – 15 years 5 – 10 years 25 years Heavy Rescue Truck 15 – 25 years 25 years Ambulance 4 years 8 years 12 years Utility Vehicles 5 – 10 years 5 years 15 years Equipment Trailer 25 years 25 years

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Vehicle 301 1986 Class A Pumper

This vehicle served the BFD as the primary “front line” pumper from 1986 until 2010; “reserve” pumper from 2010 to 2012; “front line” pumper / tanker from 2012 until decommissioned in 2015.

TABLE 3 BROOKVILLE FIRE DEPARTMENT (with ISO recommendations) Vehicle Type Apparatus & Year Front Line Backup / Reserve Decommission Backup (3rd)Pumper Vehicle 302 1995 1995 – 2012 2013 – 2020 2020 Heavy Rescue Truck Vehicle 303 2002 2002 – 2027 n/a 2027 Brush Truck Vehicle 304 2006 2006 – 2031 n/a 2031 Primary (1st) Pumper Vehicle 305 2007 2007 – 2022 2023 – 2032 2032 Backup Ambulance Vehicle 306 2007 2007 – 2011 2012 – 2019 2019 Utility Pickup Vehicle 307 2009 2009 – 2021 2022 – 2024 2024 Utility SUV Vehicle 308 2009 2009 – 2018 2019 – 2022 2022 Command Pickup Vehicle 309 2012 2012 – 2017 2018 – 2022 2022 Reserve Ambulance Vehicle 310 2017* 2022 ‐ 2026 2017 – 2021 2029 2026 ‐ 2030 Pumper/Tanker Vehicle 311 2000 2014 – 2019 2019 ‐ 2025 2025 (2nd Pumper) (acquired in 2014) Frontline Ambulance Vehicle 312 2015 2018 ‐ 2022 2015 – 2018; 2028 2022 ‐ 2028 Equipment Trailer Vehicle 313 2016 2016 – 2041 n/a 2041 ** New or Used Aerial TBD ** New or Used Pumper/Tanker TBD (4th Pumper) * Vehicle 310 was classified as a 2013 model, but it went into service May, 2012; and was refurbished in 2017. ** ISO‐recommended apparatus additions

3 Estimated major equipment expenditures include the following:

Major Equipment Replacement: Replacing major equipment on an established schedule is more difficult than apparatus. Some items, such as PPE and SCBA have specific target dates for replacement, while rescue tools can last a number of years, but then suddenly become ineffective on new automotive metals that come into the marketplace.

Major Equipment Recommendations: Adopt and implement a major equipment replacement schedule policy. The policy should also require the maintenance of equipment and accurate repair records. This data will support the evaluation of useful service life for each piece of major equipment, and it will take into account any necessary adjustments to either extend or reduce “front line” or “reserve” service status.

TABLE 4 MAJOR EQUIPMENT REPLACEMENT SCHEDULE (MERS) Equipment Front Line Backup / Reserve Decommission Structural Fire Gear 7 years 3 years 10 years Structural Fire Helmet 10 years n/a 10 years SCBA Assembly 15 years n/a 15 years SCBA Cylinder 15 years n/a 15 years 10 years 5 years 15 years Power Cot 7 years n/a 7 years Rescue Air Bags 10 years n/a 10 years

Estimated facility expenditures include the following:

New Equipment: The 2018 capital budget anticipates at least $50,000 of “soft costs” related to the new fire station project.

One of the features built into the new fire station is an Emergency Operations Center for our region. In 2017 we were awarded a grant to help cover costs related to our EOC.

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1. Project Descriptions – Apparatus

a) Backup (3rd) Pumper – Vehicle 302

This vehicle was purchased new in 1995 and currently has 19,332 miles and 2,023.2 engine hours. It was first used as the “front line” pumper from Fire Station 2, and then “front line” pumper from Fire Station 1 until 2012. This vehicle was designed as a basic Class A pumper and lacks many features required of a “front line” pumper in the BFD today. Some of these missing features include an integrated generator and light tower; integrated foam capabilities; and necessary body compartments to carry all required tools and equipment.

This vehicle does feature stainless steel piping – an attribute that will prolong its useful life. Historically it is the pump and its related components that become the biggest maintenance challenges once a vehicle reaches the 20 year mark.

This vehicle would be a prime candidate for refurbishment into a pumper / tanker. As stated above, the vehicle is not well‐designed for use as a “front line” pumper, but through the refurbishment process the vehicle could easily meet the department’s needs for a pumper / tanker / 4th pumper.

The estimated cost of refurbishment/replacement is $350,000 and should be completed no later than 2020.

b) Heavy Rescue Truck – Vehicle 303

This vehicle was purchased new in 2002 and currently has 18,400 miles and 2554.9 engine hours. It was well‐designed for the current and future needs of the BFD.

Although the BFD does not currently have or anticipate a need to maintain a Reserve Heavy Rescue Truck, this vehicle is so configured that it could have a future use as a water main repair vehicle to be utilized by the Brookville Service Department. In addition to allowing storage and organization of many important service department tools, the vehicle’s integrated generator and light tower would be very helpful for many Service Department projects.

The estimated replacement cost is $350,000 and should be completed no later than 2027.

5 c) Brush Truck – Vehicle 304

This vehicle was purchased new in 2006 and currently has 3067 miles and 358.8 engine hours. This vehicle lacks the preferred extended cab or crew cab configuration, but otherwise meets the current and anticipated future needs of the BFD. This vehicle was made with as short a wheelbase as possible due to space restrictions at Fire Station 2.

The water tank and fire pump are of a “skid type” design, allowing for fairly easy removal of these components. Once a new fire station is in operation, consideration can be given to moving the skid unit to a larger pickup truck chassis. In turn, this pickup has extremely low mileage and can be utilized as a utility vehicle as needed.

The estimated replacement cost for the chassis is $25,000 and should be completed no later than 2031.

d) Primary (1st) Pumper – Vehicle 305

This vehicle was purchased new in 2007 and has 25,047 miles and 2126.3 hours. It was purchased with the help of an Assistance to ’s Grant (AFG) and currently serves are the primary pumper for BFD from Fire Station 1. This vehicle originally replaced an aging pumper/tanker. It was well‐ designed and meets the current needs of the BFD for a primary pumper.

The estimated replacement cost for this pumper is $550,000; it should be moved to a backup or reserve role no later than 2022, and should be replaced no later than 2032.

e) Backup Ambulance – Vehicle 306

This vehicle was purchased new in 2007 and currently has 124,566 miles and 5635 engine hours*. This ambulance is one of two the BFD owned that were maintenance nightmares. The true problem was identified – BFD has too much of a demand for ambulance service to spread across just two ambulances.

A 2004 ambulance was decommissioned in 2012, and this 2007 model required a $10,000 motor rebuild* in 2013. Now that it operates in a three‐

6 ambulance rotation, its maintenance issues have decreased significantly. It functions well in its current role and should be able to continue to be functional until its anticipated replacement date.

The estimated replacement cost is $225,000 and should be completed no later than 2018.

f) First Responder Pickup – Vehicle 307

This vehicle was purchased new in 2009 and currently has 35,007 miles. Instead of sending pumpers along with ambulances to service emergency medical services (EMS) calls, the BFD uses utility vehicles. This significantly prolongs the life of the pumpers – we can wear out more than twenty utility vehicles for the cost of one pumper.

The problem we currently experience with utility vehicles (as pickups or SUV’s) is storage space. The tools and equipment we attempt to carry are necessitating a move towards a vehicle that has a “service body” design. (Refurb in progress)

We hope to “refurbish” this vehicle to incorporate this concept in 2017. This chassis will work excellent as it has relatively low mileage, ample cab room, four‐wheel drive and is already totally outfitted with emergency warning and communications equipment.

The estimated cost of refurbishment will not exceed $20,000 and will be similar to the image shown here.

g) Utility SUV – Vehicle 308

This vehicle was purchased new in 2009 and currently has 48,207 miles. This unit originally served as the ’s vehicle until 2012.

It lacks space for necessary tools equipment and has been re‐purposed for utility tasks. The lack of space issue has us considering alternative uses.

The estimated replacement cost is $35,000 and should be completed no later than 2022.

7 h) Command Pickup – Vehicle 309

This vehicle was purchased new in 2012 and currently has 57,490 miles and 2969 engine hours.

This vehicle continues to meet the needs of the Fire Chief’s vehicle; however, given its current level of use, this vehicle will likely require replacement well‐ ahead of the Replacement Schedule.

Rotation of this vehicle to a utility use is planned for 2018, before its mileage and maintenance needs lead to premature disposal. Another pickup will be purchase for use as a Command Pickup.

The estimated replacement cost is $35,000 and should be completed no later than 2022.

i) Reserve Ambulance – Vehicle 310

This vehicle was purchased new in May 2012 (considered a 2013 model) and currently has 108,241 miles.

Although a well‐designed ambulance, this chassis has been, and continues to be, a maintenance nightmare. This chassis has been towed numerous times, and has spent weeks out of service for multiple repairs over the last four‐plus years.

This vehicle is a prime candidate for a re‐chassis procedure. (Refurb in progress) Additional information must be considered before a decision is made about the future of this vehicle. It is anticipated that fitting this patient compartment onto a new chassis will prolong the useful life of this ambulance. There is also the potential the existing chassis could be utilized by the Service Department. Although the chassis has been a maintenance problem as detailed above, the issues are directly related to the heavy, on‐going service this vehicle sees as the front line ambulance. Occasional use in another, less‐intense role will likely allow this chassis to be used in some fashion toward its anticipated VRS date.

The estimated replacement cost is $225,000; re‐chassis cost is expected to be much less and should be completed no later than 2019.

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j) Primary (2nd Pumper) Pumper/Tanker – Vehicle 311

This vehicle was purchased used in 2014 and has 23,722 miles and 3751.3 hours. This vehicle was originally purchased in 2000 as a rural pumper by the Cypress Creek (Houston), Texas Fire Department.

This vehicle meets the current and future Pumper/Tanker needs of the BFD. Although 14 years old when purchased, this vehicle should easily Vehicle 311 prepared for remarking serve through the target VRS date.

Vehicle 311 as Cypress Engine 21 Vehicle 311 in‐service as Brookville Engine Tanker 77

k) Frontline Ambulance – Vehicle 312

This vehicle was purchased new in 2015 and currently has 22,495 miles and 1621.0 engine hours.

This vehicle has successfully proved that the newest ambulance introduced to our three‐vehicle rotation should serve initially as the reserve vehicle.

This will serve to keep the vehicle from prematurely falling out of its manufacturer’s warranty. Due to how quickly a front line ambulance accumulates miles, the vehicle warranty typically is voided years ahead of standard expiration.

The estimated replacement cost is $225,000 and should be completed no later than 2028.

9 l) Equipment Trailer – Vehicle 313

This trailer was purchased new in 2016 and is part of a multi‐year project. The trailer and a minimal amount of traffic control devices were initially purchased in 2016; additional traffic control devices are planned for 2017.

The estimated replacement cost is $2,500 and should be completed no later than 2041.

m) New or Used Aerial Device

A 2014 ISO evaluation identified that the BFD should have an aerial device within its fleet. This is based on the type, kind, and number of buildings the BFD is expected to protect from fire.

We anticipate the ability to locate and acquire a used aerial device that would still offer several serviceable years at a minimum cost, similar to the purchase of Vehicle 311.

The BFD currently lacks an interior fire station location where such a vehicle can be housed. The new fire station will provide ample space for an aerial device.

The estimated cost of a new aerial device will be at least $850,000; a used vehicle is anticipated to cost much less than this. The addition of an aerial device cannot happen prior to completion of the new fire station in 2018.

n) New or Used Pumper/Tanker/4th Pumper

A recent ISO evaluation identified that the BFD should have an 4th Pumper within its fleet. This is based on the type, kind, and number of buildings the BFD is expected to protect from fire.

2500 Gallon Pumper / Tanker

10 New or Used Pumper/Tanker/4th Pumper (continued)

This addition to the fleet would be totally determined by decisions made above. Based on what happens with other vehicles (refurbishment versus replacement, addition of an aerial device ‐ can count as a “pumper” as well, etc.), this piece of apparatus could be a Class A pumper with 1250 gallon tank, a fully‐capable pumper/tanker, or a straight tanker piece of equipment.

Each 1250 Gallon Class A Pumper piece will have advantages and disadvantages, and could range in cost from $250,000 to $500,000. Ultimately the type of apparatus selected must compliment the overall fleet and fill the current and anticipated needs of the BFD. 2000 Gallon Straight Tanker

2. Project Descriptions – Major Equipment

a) Personal Protective Equipment (PPE)

The structural firefighting PPE utilized by the BFD is a protective envelop from head to toe. The helmet, hood, coat, gloves, pants, and boots have a life span (per national standard) of 10 years.

The BFD has had a successful gear replacement program that has replaced five sets of gear per year. This rotation has assured that all personnel have a proper‐fitting set of gear available to them that is within its usable life span.

This program had to be restructured beginning in 2017. Recent research has identified significant carcinogen exposure for after structural firefighting. To minimize exposure, firefighters must decontaminate their protective gear immediately after exposure – a process that will leave the PPE unavailable for use for a few hours. This requires BFD to have additional PPE available for temporary use. The availability of spare PPE is limited, and having spare PPE that would properly fit more than 40 firefighters of all shapes and sizes proves challenging to say the least.

The 2017 gear replacement program has increased gear replacement to a minimum of ten sets per year. Five of the sets will replace five that were due, and an additional five or more sets will be purchased to create a cache of spare gear. This spare gear will be in sizes that will fit as many of our 11 personnel as possible. A couple of years of gear replacement at this level should put the BFD ahead of the curve and allow for measured replacement, while maintaining multiple sets of usable gear while other sets are being decontaminated.

The estimated annual cost is approximately $30,000 until we build up the cache of additional gear; then approximately $15,000 thereafter.

b) Thermal Imaging Cameras

The BFD utilizes thermal imaging cameras that are at or past the recommended service life date. We have a need to replace four existing thermal imagers over the next couple of years.

The approximate annual cost of this would be $15,000.

c) EMS Equipment – Cardiac Monitor

The BFD has one older cardiac monitor left to replace. The final existing LifePak 12 is nearing end of life.

Replacing it in 2019 with a LifePak 15 will standardize the cardiac monitor defibrillators in all three medic units, and set the stage for potential trade‐in valve of the LP 12 before total failure.

The estimated cost of a new LifePak 15 (without any trade‐in value for the LifePak 12) would be $35,000.

d) EMS Equipment – Power Cot

BFD was the recipient of an Ohio BWC Safety Grant in 2016. This grant provided two power patient cots and one power cot loading system. As a part of the grant, BFD committed to adding power cot loading systems to new ambulances that replace two existing ambulances (cost of the load system would be included with the overall cost of the ambulance).

The estimated cost of a new Stryker PowerPro patient cot is $17,000.

12 e) EMS Equipment – Chest Compression Unit

Innovations in EMS patient care equipment continue to allow us to do “more with less” with regards to advanced life support. What would have taken five or six personnel to accomplish just a few years ago can be accomplished with just two or three personnel.

A device that absolutely contributes to replacing one person’s role in cardiac arrest management is a chest compression unit. Until recently these units have cost $17,000 or more and we have not seriously considered them at that price. Competition in the marketplace has finally offered alternatives including more affordable pricing. The chest compression unit is ideal for us as we work to maximize our available staffing and only commit the necessary amount of personnel to an incident.

The estimated cost of a new chest compression unit is $20,000. We anticipate adding four of these over the life of this CIP.

3. Project Descriptions – Facilities

a) New Fire Station Equipment

We have a large list of items for the new fire station that are either “Owner Furnished, Contractor Installed” or “Owner Furnished, Owner Installed”. These items will be prioritized and may require purchasing from both the 2017 and 2018 CIP’s.

b) Fire Training Center Additions

The tax payer investment in the Brookville Fire Training Center has been minimal over the years. The Brookville Firefighters Association has contributed much of the financial support for the Center over the years.

Money allocated in 2020 would be used to complete construction of the multi‐story burn facility.

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