LISBURN & CASTLEREAGH CITY COUNCIL

Island Civic Centre The Island BT27 4RL

22 August, 2019

TO: The Right Worshipful the Mayor, Aldermen & Councillors of Lisburn & Castlereagh City Council

The monthly meeting of Lisburn & Castlereagh City Council will be held in the Council Chamber, Island Civic Centre, The Island, Lisburn, BT27 4RL, on Tuesday, 27 August, 2019 at 7.00 pm for the transaction of the business on the undernoted Agenda.

You are requested to attend.

Food will be available in Lighters Restaurant from 5.30 pm.

DAVID BURNS Chief Executive Lisburn & Castlereagh City Council

AGENDA

1 BUSINESS OF THE RIGHT WORSHIPFUL THE MAYOR (Copy report attached)

2 APOLOGIES

3 DECLARATION OF MEMBERS’ INTERESTS; (i) Conflict of interest on any matter before the meeting (Members to confirm the specific item) (ii) Pecuniary and non-pecuniary interest (Member to complete the Disclosure of Interest form)

4 COUNCIL MINUTES - Meeting of Council held on 23 July, 2019

5 MATTERS ARISING

6 DEPUTATIONS

7 BUSINESS REQUIRED BY STATUTE (i) Signing of Legal Documents*

• Lisburn and Castlereagh City Council and MacNabb Waste Management Limited of 23 Downpatrick Road, Killough, County Down, BT30 7QB – Contract for the collection of recycling of plasterboard from Council household recycling centres.

• Lisburn and Castlereagh City Council and R Heatrick Limited t/a Skipway of 39 Groganstown Road, , BT62 3RB – Contract for collection, recycling and/or recovery of wood from Council household recycling centres.

• Lisburn and Castlereagh City Council and Kes Group Inc Limited of Unit 4, Drumquin Enterprise Centre, Castlederg Road, Omagh – Contract for the design, construction of a modular changing facility and associated works at Billy Neill Soccer Centre.

• Lisburn and Castlereagh City Council and McCusker Contract Limited of 77 Kildrum Road, Dromore, County Tyrone, BT78 3EQ – Contract for upgrade works at Bell’s Lane Allotment, Queensway.

• Lisburn and Castlereagh City Council and Avenue Recycling Limited of 208 Tates Avenue, , BT12 6ND – Contract for the collection and recycling of metals from Council recycling centres.

(i) Signing of Legal Documents* (Cont’d)

• Lisburn and Castlereagh City Council and Irish Waste Services Limited of 94-96 Hillsborough Road, Carryduff, BT8 8HT – Contract for the collection, recycling and/or recovery of paints and aerosols from Council household recycling centres.

• Lisburn and Castlereagh City Council and Sinnamon Coffee & Sinnamon Bistro of 39 Clonmore Manor, Lambeg, Lisburn, BT27 4EW – Operating Agreement relating to Castlereagh Hills Golf Course – restaurant and bar, Leisureplex – café/restaurant and Dundonald International Ice Bow – café/restaurant.

• Plastec (NI) Limited of 8 Addison Park, Lisburn, , BT28 2SW and Lisburn and Castlereagh City Council – Licence Agreement relating to Unit 4, Greenwood Business Park, 19A Ballinderry Road, Lisburn, BT28 2SW.

* Note the following legal document was signed at last month’s Council meeting but had been omitted from the agenda; therefore, retrospective approval is required:

• Lisburn and Castlereagh City Council and Gradeall International Limited of 9 Farlough Road, Dungannon, BT71 4DT – Contract for the design, fabrication, delivery, installation, commissioning of 4 x large (double door) compaction machines, 4 x ramps and 4 x handrails

8 ADOPTION OF MINUTES OF COMMITTEES

Special Environmental Services Committee 31 July 2019 Special Capital Projects Committee 22 August 2019 Planning Committee (For Noting) 1 July 2019

9 REPORT FROM CHIEF EXECUTIVE

Items for Decision

9.1 Local Lisburn & Castlereagh Peace IV Partnership: Elected Member Nominations 9.2 – Netherlands Trade and Export Society (NI-IL) Rotterdam Trade and Networking Event: Request for Delegated Authority 9.3 APSE Annual Meeting and Awards 11-12 September 2019 Newcastle Upon Tyne 10 REPORTS OF MEMBERS ON BOARDS

10.1 Housing Council Monthly Bulletin (Copy Attached)

11 REPORTS ON DECISIONS SUBJECT TO THE RECONSIDERATION PROCEDURE (None)

12 NOTICE OF MOTION

No.1 - In the name of Councillor S Lee on the subject of Impacts of Climate Breakdown (Copy Attached).

No. 2 – In the name of Alderman A G Ewart MBE on the subject of Freedom of the City – Mr Keith Getty and Mrs Kristyn Getty (Copy Attached)

No. 3 – In the name of Alderman J Baird on the subject of Freedom of the City – Alderman James Dillon MBE (Copy Attached)

13 CONFIDENTIAL BUSINESS

Report by the Chief Executive in connection with:

13.1 Section 76 in respect of Planning Application LA05/2017/0532/F (Confidential due to containing information in relation to which a claim to legal professional privilege could be maintained in legal proceedings).

Members are requested to go to the Confidential folder on SharePoint

14 ANY OTHER BUSINESS

Engagements undertaken by The Right Worshipful the Mayor, Councillor Alan Givan:

Wednesday 17th July Mayoral reception for Lisburn Ladies Youth Football Team U15 to celebrate their success in winning the Skem Athletic National Girls Tournament in Liverpool.

Saturday 20th July Family fun day to raise awareness of mental health issues and raise funds for the Robbie Fleming Memorial at Bog Road Social Club

The Down Car Rally at the Eikon Centre

Tuesday 23rd July Green Flag Awards for Parks and Open Spaces Tea Dance with Housty in Market Square

Wednesday 24th July Visit to the Children’s Art Festival at the Island Arts Centre.

Mayoral reception for Lisburn Prayer Group.

Thursday 25th July Close Enough Barbershop Quartet in the Studio Theatre, Lagan Valley Island. Fund raising event for Mayoral charity.

Saturday 27th July Visit to Hillsborough Farmers Market at the Dark Walk, Hillsborough.

Visit to the Strawberry Fair at the Ballance House.

Friday 2nd August Presentation of certificates to children who particpaited in the Island Arts Centre Arts Festival Summer Club.

Saturday 3rd August Launch event of Ulster Grand Prix Race Week at Market Square, Lisburn.

Grand Finale of Park Life at Wallace Park, Moat Park & Moira Demesne.

Sunday 4th August Church service at as part of Bike Week.

Wheels4Kris Annual car event at Tesco car park, Lisburn.

Monday 5th August Lisburn City Old Vehicle Club Vintage Car & Bike Ride Out for Mayor’s Charity Dundrod Pitts

Tuesday 6th August Tourism Marketing Conference at UGP Paddock

Judging of Causeway End Meadows Best Flower Display

Wednesday 7th August Presentation of prizes to the winners of the Consultation Survey (IIP) Racers chat evening at Ulster Grand Prix Dundrod.

Thursday 8th August Tour of the Council Chamber and Mayor’s Parlour for children who participated in the Island Arts Centre Summer Arts Festival.

Friday 9th August Transformative Power of Sport Conference – Dundrod.

Presentation of certificates to participants of the Arts Festival Summer Club.

Saturday 10th August Ulster Grand Prix Race Day at Dundrod Pitts.

Pipe Band Championships , Moira Demesne.

Monday 12th August Mayoral reception for Every Home Crusade Charity.

Wednesday 14th August Official opening of new Bathshack Lisburn showroom at Laganside Business Park.

Thursday 15th August Visit to Slurrykat for the handover of 2 multipurpose trailers to Council.

Friday 16th August Performance by Island Arts Centre Summer Scheme children in Studio Theatre

Saturday 17th August Operation Banner at Wallace Park

Speciality Food Fayre at Moira Demesne

Sunday 18th August Hillsborough Castle Running Festival

Hamper Sunday at Larchfield Estate

Monday 19th August Mayoral Reception for Kurt Walker, Boxing Gold Medallist

Tuesday 20th August Jump, Jiggle & Jive at Market Square, Lisburn

Power of Art Fest exhibition at Atlas Centre, Lisburn

Wednesday 21st August Presentation of Cheque to SSAFA from funds raised at Armed Forces Day.

Annual Fun Run @ Laganview Enterprise Centre

Thursday 22nd August Duck Derby at Lagan Valley Leisureplex for Mayoral Charity.

Friday 23rd August Commissioning Service for Lisburn and Castlereagh Street Pastors, Chestnut Suite, Lagan Valley Island.

Saturday 24th August Spinathon at Dundonald International Ice Bowl for Mayoral Charity

Ulster Youth Orchestra Summer Concert in the Ulster Hall, Belfast.

Engagements undertaken by The Deputy Mayor, Councillor Johnny McCarthy:

Monday 29th July Photo shoot for building light up at Lagan Valley Island.

Saturday 24th July Hilden Beer Festival at Hilden Brewery

MM 23.07.2019 LISBURN & CASTLEREAGH CITY COUNCIL

Minutes of the Monthly Meeting of Council held in the Island Civic Centre, The Island, Lisburn, on Tuesday, 23 July, 2019 at 7:00 pm

PRESENT: The Right Worshipful the Mayor Councillor A Givan

Deputy Mayor Councillor J McCarthy

Aldermen J Baird, D Drysdale, A G Ewart MBE, A Grehan, M Henderson MBE, S Martin and J Tinsley

Councillors N Anderson, S Carson, S Eastwood, A P Ewing, J Gallen, O Gawith, A Gowan, M Guy, D Honeyford, S Hughes, J Laverty, H Legge, C McCready, A McIntyre, R McLernon, U Mackin, Jenny Palmer, John Palmer, S Skillen, A Swan and N Trimble

IN ATTENDANCE: Lisburn & Castlereagh City Council

Director of Leisure and Community Wellbeing Director of Environmental Services Head of Marketing and Communications (Ms A Goddard) Member Services Officer Attendance Clerk

Commencement of the Meeting

At the commencement of the meeting, The Right Worshipful the Mayor, Councillor A Givan, welcomed those present to the meeting, including the member of the public seated in the public gallery. He requested that all mobile phones be switched off or put on silent for the duration of the meeting.

The Director of Leisure and Community Wellbeing outlined the evacuation procedures in the case of an emergency.

1. Business of The Right Worshipful the Mayor

1.1 Prayers

The Right Worshipful the Mayor, Councillor A Givan, welcomed to the meeting Pastor Geoffrey Ward, Lisburn Baptist Church. Pastor Ward gave an address and said a prayer, during which he expressed:

• condolences to Mr Les King, employee in Glenmore Activity Centre on the recent death of his mother;

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MM 23.07.2019 • best wishes for a speedy recovery to the Director of Service Transformation who had taken ill earlier in the evening; and • best wishes to Alderman W J Dillon for his continued recovery from recent ill-health.

The Right Worshipful the Mayor, Councillor A Givan, thanked Pastor Ward for his attendance and he left the meeting (7.08 pm).

Councillor S Skillen arrived to the meeting at this point (7.08 pm).

1.2 Mayor’s Engagements

The Council noted a number of engagements attended by The Right Worshipful the Mayor and the Deputy Mayor since the last meeting of Council.

2. Apologies

It was agreed to accept apologies for non-attendance at the meeting on behalf of Aldermen W J Dillon MBE, T Morrow and S P Porter, Councillors R T Beckett, R Carlin, D J Craig, M Gregg, S Lee, G McCleave and T Mitchell, the Chief Executive and the Director of Service Transformation.

The Right Worshipful the Mayor, Councillor A Givan, gave an update in relation to Alderman W J Dillon’s recent spell of ill-health and wished him well in his continued recovery. He also expressed best wishes for a speedy recovery to the Director of Service Transformation who had taken ill earlier in the evening.

3. Declarations of Interest

There were no declarations of interest expressed at this point in the meeting.

During the meeting, the following declaration of interest was expressed:

• Councillor A P Ewing in respect of item 14.2 “Meeting Regarding Antisocial Behaviour” due to his membership of the South Eastern Local Commissioning Group.

4. Council Minutes

It was proposed by Alderman A G Ewart, seconded by the Deputy Mayor, Councillor J McCarthy, and agreed that the minutes of the special meeting of Council held on 24 June, 2019 be confirmed and signed.

It was proposed by Alderman J Tinsley, seconded by Alderman M Henderson and agreed that the minutes of the meeting of Council held on 25 June, 2019 be confirmed and signed.

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MM 23.07.2019 5. Matters Arising

There were no matters arising.

6. Deputations

There were no deputations.

7. Business Required by Statute

(i) Signing of Legal Documents

On a proposal by Alderman M Henderson, seconded by Alderman J Tinsley, it was agreed that the following legal documents be signed at the meeting:

• Lisburn and Castlereagh City Council and Northern Ireland Electricity Networks Limited of 120 Malone Road, Belfast – Lease in respect of substation site at Rosneath Gardens, Dundonald; • Lisburn and Castlereagh City Council and Irish Waste Services Limited of 94-96 Hillsborough Road, Carryduff, BT8 8HT – Contract for the recycling and recovery of residual waste from council household recycling centres/ civic amenity sites; • Antrim and Borough Council of Mossley Mill, Newtownabbey, BT36 5QA, Lisburn and Castlereagh City Council and Mid and East Antrim Borough Council of 1-29 Bridge Street, , BT43 5EJ – Project Collaboration Agreement in respect of the Small Business Procurement Programme; • Lisburn and Castlereagh City Council and William Smith, Thomas Jackson and Jayne Huddleston (trustees of Seymour Hill and Conway Residents Association (Youth Council) of 709 Elm Corner, Dunmurry, Belfast, BT17 9PZ – Lease in respect of a multi-use games area, car park and changing facility at the Tolerton Sports Zone, Willow Gardens, Dunmurry, Belfast, BT17 9QJ; • Lisburn and Castlereagh City Council and William Smith, Thomas Jackson and Jayne Huddleston (trustees of Seymour Hill and Conway Residents Association (Youth Council) of 709 Elm Corner, Dunmurry, Belfast, BT17 9PZ – Service Level Agreement; • Antrim and Newtownabbey Borough Council, Ards and North Down Borough Council, Armagh City, Banbridge and Craigavon Borough Council, Causeway Coast and Glens Borough Council, City and Strabane District Council, Fermanagh and Omagh District Council, Lisburn and Castlereagh City Council, Mid and East Antrim Borough Council, Mid Ulster District Council, Newry, Mourne and Down District Council – Full Fibre Northern Ireland (FFNI) Consortium Agreement; • Lisburn and Castlereagh City Council and Greentown Traffic Management Limited of 65a Marble Arch Road, Florencecourt, Enniskillen, County Fermanagh, BT92 1DE – Contract for the design, installation and removal of temporary traffic management;

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MM 23.07.2019 (i) Signing of Legal Documents

• Lisburn and Castlereagh City Council and Johnston Gilpin and Company Limited of 7b Lisnoe Road, Lisburn, BT27 5LT- Contract for the supply and delivery of 4 x agricultural tractors; • Lisburn and Castlereagh City Council and Legend Club Management Systems (UK) Limited of Block A, Clifton Park, Clifton Park Avenue, York, YO30 5PB – Agreement relating to Leisure Management System; and • Lisburn and Castlereagh City Council and McAvoy Construction (NI) Limited of Kiln Lane, Lurgan Road, Banbridge, County Down, BT32 4PA – Construction Contract in relation to Ballybeen Sports Hub.

8. Adoption of Minutes of Committees

Planning Committee 17 June 2019

The minutes of the Planning Committee meeting of 17 June, 2019 had been circulated for noting only as these minutes had been agreed at the subsequent meeting of the Planning Committee on 1 July, 2019. It was proposed by Councillor O Gawith, seconded by Councillor A Swan and agreed that their contents be noted.

9. Report from Chief Executive

In the absence of the Chief Executive, his report was presented by the Director of Leisure and Community Wellbeing.

It was agreed that the report and recommendations of the Chief Executive be adopted, subject to any decisions recorded below.

Items for Decision

9.1 Moira Speciality Food Fair – 17-18 August, 2019

Members were reminded that the Council had successfully staged the Moira Speciality Food Fair each year in the grounds of Moira Demesne since 2015, with the event last year having attracted an estimated 7,000 visitors. The Fair provided an ideal opportunity to showcase the quality producers and artisan traders in a family-friendly, fun and festival format.

The promotion of food and drink was one of the Council’s strategic tourism themes going forward and an event management company had recently been appointed to deliver a series of food and drink events over the course of the year, promoting the quality producers and culinary excellence within the area as part of a single campaign. It was planned that the 2019 Moira Speciality Food Fair be extended to be the catalyst for a wider Moira Food and Drink Festival, generating even more buy-in and support from the local traders and community. As part of this initiative, it was proposed to promote the award winning local drink producers within the Council area and for alcohol to be consumed as part of the event, similar to last year. 426

MM 23.07.2019 9.1 Moira Speciality Food Fair – 17-18 August, 2019 (Contd)

The Council bye-laws on all its parks prevented the consumption of alcohol and it was a requirement for the bye-law to be relaxed for the two days of the event if alcohol was to be consumed. The businesses appointed to sell alcohol would extend their drinks licence on a temporary basis to cover this event.

It was proposed by Alderman A G Ewart, seconded by Councillor O Gawith and agreed that the consumption of alcohol be permitted at Moira Demesne on 17-18 August, 2019 as part of the planned Moira Speciality Food Fair, which was the same procedure as last year.

9.2 Appointment of Independent Members to PCSPs

In order to enable the shortlisting/interviews of potential Independent Members to PCSPs, councils had been requested by the Northern Ireland Policing Board to nominate a Panel comprising of up to 4 political members of the PCSPs (plus 2 reserves to facilitate a replacement, if required). These should be confirmed Members of the PCSP and they would be required to carry out both the shortlisting and interview stage. The Board would provide Appointment Panel training and specific training for Panel Chairs and, therefore, the Chairman of the Panel should also be confirmed as part of this process. It was anticipated that training would take place on a regional basis during late August/early September, with the shortlisting/interviews taking place at each council level during October/November 2019.

It was agreed that the following Members (as proposed by Party Nominating Officers) be appointed to the Appointment Panel:

• DUP – Councillor A P Ewing and Councillor A Gowan • APNI – Councillor M Guy • UUP – Councillor A Swan • SDLP (reserve) – Deputy Mayor, Councillor J McCarthy

As the Party Nominating Officer for Sinn Féin was not present at the meeting, it was noted that the Sinn Féin nomination of a reserve Member would be submitted to the Chief Executive in due course.

It was proposed by Alderman J Tinsley, seconded by Councillor A Swan and agreed that Councillor A P Ewing be appointed as