I hereby give notice that an Ordinary Meeting of Council will be held on:
Date: Wednesday, 18 October 2017 Time: 2:00pm Location: Norfolk Island Regional Council Chambers
BUSINESS PAPER Ordinary Council Meeting
18 October 2017
Besnes Piepa f daa Ordeneri Kaunsl Miiten orn 18 Oktoeba 2017
Lotta Jackson GENERAL MANAGER
ORDINARY COUNCIL MEETING AGENDA 18 OCTOBER 2017
Statement of Respect: The Norfolk Island Regional Council promotes a climate of respect for all. We will endeavour to inspire in our community shared civic pride by valuing and protecting our unique culture and environment, both natural and built, for the current and future generations. We, the elected members and staff of the Norfolk Island Regional Council undertake to act with honesty and integrity, to conduct ourselves in a way that engenders trust and confidence in the decisions we make, and the actions we take on behalf of the Norfolk Island community. We acknowledge the Norfolk Island people, the traditional custodians of this Island.
Page 2 ORDINARY COUNCIL MEETING AGENDA 18 OCTOBER 2017
Order Of Business 1 Welcome ...... 5 2 Statement of Respect ...... 5 3 Apologies ...... 5 4 Disclosure of Interest ...... 5 5 Confirmation of Minutes ...... 6 5.1 Minutes of the Extraordinary Council Meeting held on 20 September 2017 ...... 6 5.2 Minutes of the Council Meeting held on 20 September 2017 ...... 12 6 Public Access ...... 29 7 Mayoral Minute ...... 29 8 Status Reports ...... 30 8.1 Waste and Environment ...... 30 8.2 Quarterly Update on Fire Service Activities July to September 2017 ...... 32 8.3 Significant Development – Outcomes of Invitation for Community Comment on Proposed Planning Act 2002 (NI) Amendments ...... 34 9 Reports from Committees ...... 44 9.1 Minutes of the Public Reserves Advisory Committee Meeting held on 3 October 2017 ...... 44 10 Reports from General Manager ...... 49 10.1 Disclosure of Interest Returns ...... 49 10.2 Bookeasy Commission Report ...... 51 11 Reports from Executive Manager Governance and Human Resources ...... 53 11.1 Community Grants Committee ...... 53 12 Reports from Group Manager Corporate / Chief Financial Officer...... 55 12.1 Time Zone Survey Report ...... 55 12.2 Investment Report ...... 60 12.3 Policy: Policy to be made obsolete - 2004/02 Internet and Email Usage Policy ...... 64 13 Reports from Group Manager Services...... 70 13.1 Policy: Policy to be made obsolete - 2015/10 - Norfolk Telecom Making Calls Using the Alternate Telephone Number Range ...... 70 13.2 Policy: Plastic Bags Norfolk Island Policy ...... 75 14 Notices of Motion ...... 81 14.1 Notice of Motion - Engagement by Council with the Community ...... 81 14.2 Notice of Motion - Travel to New Zealand ...... 83 15 Urgent Business without Notice ...... 85 16 Confidential Matters for Consideration ...... 86
Page 3 ORDINARY COUNCIL MEETING AGENDA 18 OCTOBER 2017
16.1 Telecom Capital Requirements - Mobile Platform ...... 86 16.2 Tender - Fabrication of Two New Lighters ...... 86 16.3 General Manager's Performance Review ...... 86 17 Questions for the next meeting ...... 87 18 Close of Council Meeting ...... 87
Page 4 ORDINARY COUNCIL MEETING AGENDA 18 OCTOBER 2017
1 WELCOME
2 STATEMENT OF RESPECT
3 APOLOGIES
4 DISCLOSURE OF INTEREST
Page 5 ORDINARY COUNCIL MEETING AGENDA 18 OCTOBER 2017
5 CONFIRMATION OF MINUTES
5.1 MINUTES OF THE EXTRAORDINARY COUNCIL MEETING HELD ON 20 SEPTEMBER 2017 Author: Lotta Jackson, General Manager
RECOMMENDATION That the Minutes of the Extraordinary Council Meeting held on 20 September 2017 be confirmed.
ATTACHMENTS 1. Minutes of the Extraordinary Council Meeting held on 20 September 2017
Item 5.1 Page 6 EXTRAORDINARY COUNCIL MEETING MINUTES 20 SEPTEMBER 2017
MINUTES
Extraordinary Council Meeting
20 September 2017
Menets f daa Ekstrordeneri Kaunsl Miiten orn 20 Septemba 2017
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