City Council Meeting August 19, 2019
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CITY OF GROSSE POINTE WOODS 20025 Mack Plaza Regular City Council Meeting Agenda Monday, August 19, 2019 7:00 p.m. 1. CALL TO ORDER 2. ROLL CALL 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF COMMISSION MEMBERS 5. ACCEPTANCE OF AGENDA 6. MINUTES A. City Council 08/05/19 B. Committee-of-the-Whole 08/05/19 C. Senior Commission 05/15/19, and 07/16/19 Excerpt (Pending Approval) w/recommendation: 1. Senior Picnic 7. PUBLIC HEARING A. Transfer into City: Class C/SDM/Sunday A.M./P.M. Sales Liquor Licenses, Detroit Restaurant Solutions, Corp d/b/a Garrido's Bistro & Pastry, 19605 Mack Ave. 1. Booklet Rec'd 0802/19 - Petitioner a. Tab 1- About Garrido's Bistro & Pastry b. Tab 2-GPW Application i. Affidavit in Support of Application for Grosse Pointe Woods Liquor License Issuance or Transfer and Release ii. Authorization Form in Conjunction with GPW Liquor License Application, C. Garrido iii. Authorization Form in Conjunction with GPW Liquor License Application, V. Gonzalez iv. Conditional License Application 06/12/19 v. Retailer License & Permit Application 06/12/19 vi. Report of Stockholders, Members, or Partners 06/12/19 vii. Live Scan Fingerprint Background Check Request, C. Garrido 06/14/19 viii. Live Scan Fingerprint Background Check Request, V. Gonzalez 06/14/19 ix. Proof of Financial Responsibility 06/12/19 x. Certificate of Liability Insurance 05/30/19 xi. Liquor License Purchase Agreement 06/11/19 xii. Lease Agreement 06/25/19 c. Tab 3-State of Michigan — Conditional License Approval Order and License d. Tab 4-Food Menu and Proposed Beverage Menu e. Tab 5-Surrounding Business Information and Map f. Tab 6-Aerial Views (2) g. Tab 7-Original Floor Plan July 2019 h. Tab 8-Renovated Floor Plan July 2019 i. Tab 9-Department of Licensing and regulatory Affairs (LARA) i. Annual Report — 2019 ii. Articles of Incorporation 05/21/14 iii. Certificate of Assumed Name 08/19/14 j. Tab 10-Food Establishment Inspection Report/License k. Tab 11-Press/News 2. Letter 08/09/19 — City Attorney, w/attachment: a. Agreement Regarding Class C License 3. Memo 08/08/19 — City Administrator 4. Memo 07/30/19 — Building Official, w/Review Factors 5. Memo 08/08/19 — Director of Public Safety 6. Affidavit of Legal Publication 08/08/19 7. Affidavit of Property Owners Notified 8. Affidavit of Class C/Tavern License Holders/ and Utility Companies Notified 9. Aerial Views (2) 8. COMMUNICATIONS A. 2020 Census/Budget Amendment 1. Memo 08/12/19 — City Clerk/City Administrator 2. Letter 07/23/19 — Grosse Pointe Chamber of Commerce B. University Liggett-Request to Use Tennis Courts 1. Memo 07/27/19 — Director of Public Services/Recreation Supervisor 2. Application for Community Use of Recreational Facilities 3. Email 07/24/19 — M. Hicks 4. Certificate of Liability Insurance C. University Liggett-Request to hold Cross Country Meet in Ghesquiere Park 1. Memo 07/26/19 — Director of Public Services/Recreation Supervisor 2. Application for Community Use of Recreational Facilities 3. Email 07/16/19 — A. Parish 4. Aerial View 5. Certificate of Liability Insurance D. Grosse Pointe North High School-Request to Use Ghesquiere Park Marstiller Baseball Diamond 1. Memo 08/06/19 — Director of Public Services/Recreation Supervisor 2. Application for Community Use of Recreational Facilities 3. Letter 07/22/19 — M. Davis 4. Certificate of Liability Insurance E. Assumption Cultural Center-Request to Use Lake Front Park Parking Lot 1 Memo 08/12/19 - Director of Public Services/Recreation Supervisor 2. Letter 07/19 — J. DeRonne 3. Certificate of Liability w/attachment: a. Email 08/07/19 — Brown & Brown Insurance F. Registration Policy Changes — Polar Express 1. Memo 08/12/19 - Director of Public Services/Recreation Supervisor G. Education: 2019 MAMC Free Education Day 1. Memo 08/12/19 — City Clerk 2. Registration Information 3. Schedule H. Design Engineering — Pole Barn Construction 1. Memo 08/01/19 — Director of Public Services 2. Proposed 2019 Construction Projects 3. Fund Balance Analysis 02/06/19 4. Letter 07/24/19 — City Engineer 5. Aerial View I. League of Women Voters — Request to Use Council Chambers 1. Email 08/07/19 — J. Florian J. Replace Part-Time Administrative Clerk II 1. Memo 08/12/19 — City Clerk K. Monthly Financial Report — July 2019 9. BIDS/PROPOSALS/ A. Contract: Electrical Inspector CONTRACTS 1. Memo 08/13/19 - Building Official 2. Letter 08/12/19 — City Attorney 3. Independent Contractor Agreement 10. PROCLAMATION A. Prostate Cancer Awareness Month 11. CLAIMS/ACCOUNTS A. Court Recording — Tax Tribunal 1. Hallahan & Associates PC Statement 07/29/19 - $3,453.20 B. Legal Services 1. Value Trends Inc. Letter/Invoice 05/13/19 - $47,643.75 C. Public Safety Construction 1. Cross Renovation Invoice No. 8 01/28/19 - $33,618.00 D. Parking Lot Improvements 1. S & J Asphalt Co Pay Estimate No. 6 08/01/19 - $59,798.11 E. 2018 Road Program 1. Florence Cement Co Pay Estimate No. 6 07/16/19 - $518,437.99 F. SAW Grant-Wastewater Asset Mgmt Plan 1. AEW Invoice No. 0122647 07/18/19 - $1,264.30 G. Building Services 1. McKenna Invoice No. 21849-15 08/05/19 - $1,500.00 H. Liquor Ordinance 1. Adkison, Need, Allen & Rentrop PLLC 07/31/19 - $45.00 I. Labor Attorney — Keller Thoma 1. Invoice No. 116829 08/01/19 - $2,918.12; 2. Invoice No. 116874 08/01/19 - $1,362.92. 12. NEW BUSINESS/PUBLIC COMMENT 13. ADJOURNMENT Lisa Kay Hathaway, CMMC/MMC City Clerk IN ACCORDANCE WITH PUBLIC ACT 267 (OPEN MEETINGS ACT) POSTED AND COPIES GIVEN TO NEWSPAPERS The City of Grosse Pointe Woods will provide necessary, reasonable auxiliary aids and services, such as signers for the hearing impaired, or audio tapes of printed materials being considered at the meeting to individuals with disabilities. All such requests must be made at least five days prior to a meeting. Individuals with disabilities requiring auxiliary aids or services should contact the City of Grosse Pointe Woods by writing or call the City Clerk's office, 20025 Mack Plaza, Grosse Pointe Woods, MI 48236 (313) 343-2440 or Telecommunications Device for the Deaf (TDD) 313 343-9249. NOTE TO PETITIONERS: YOU, OR A REPRESENTATIVE, ARE REQUESTED TO BE IN ATTENDANCE AT THE MEETING SHOULD COUNCIL HAVE QUESTIONS REGARDING YOUR REQUEST COUNCIL 08-05-19 - 115 MINUTES OF THE REGULAR CITY COUNCIL MEETING OF THE CITY OF GROSSE POINTE WOODS HELD ON MONDAY, AUGUST 5, 2019, IN THE COUNCIL-COURT ROOM OF THE MUNICIPAL BUILDING, 20025 MACK PLAZA, GROSSE POINTE WOODS, MICHIGAN. The meeting was called to order at 7:06 p.m. by Mayor Novitke. Roll Call: Mayor Novitke Council Members: Bryant, Granger, Koester, McConaghy, McMullen, Shetler Absent: None Also Present: City Administrator Smith City Attorney Berschback Treasurer/Comptroller Behrens City Clerk Hathaway Director of Public Safety Kosanke Director of Public Services Schulte Also in attendance: Mark Manquen of Manquen Vance, Healthcare consultant Council, Administration, and the audience Pledged Allegiance to the Flag. The following Commission member was in attendance: Doug Hamborsky, Planning Commission Motion by Bryant, seconded by Koester, that all items on tonight's agenda be received, placed on file, and taken in order of appearance. Motion carried by the following vote: Yes: Bryant, Granger, Koester, McConaghy, McMullen, Novitke, Shetler No: None Absent: None Motion by McConaghy, seconded by Granger, regarding appointment — Election Commission Council Representative, that the City Council appoint Council Member McMullen to the Election Commission to serve as City Council Representative. 1 COUNCIL 08-05-19 - 116 Motion carried by the following vote: Yes: Bryant, Granger, Koester, McConaghy, McMullen, Novitke, Shetler No: None Absent: None Motion by Granger, seconded by Koester, that the following minutes be approved as corrected: 1. City Council Minutes dated July 15, 2019, as corrected. Motion carried by the following vote: Yes: Bryant, Granger, Koester, McConaghy, McMullen, Novitke, Shetler No: None Absent: None Motion by Bryant, seconded by McConaghy, regarding City Administrator and City Clerk salaries, that the City Council approve the Compensation & Evaluation Committee minutes dated June 3, 2019, and City Council Minutes dated June 17, 2019, as corrected. Motion carried by the following vote: Yes: Bryant, Granger, Koester, McConaghy, McMullen, Novitke, Shetler No: None Absent: None Motion by McMullen, seconded by Shetler, regarding training: Macomb Police Academy (2), that the City Council approve MCOLES training for two new Public Safety Officers through Macomb Police Academy at Macomb Community College/Criminal Justice Training Center from August 12, 2019, through December 17, 2019, at a cost of $5,700.00 each, for a total amount of $11,400.00, funds to be taken from ACT 302 Training Fund Account No. 211-320-960.000. Motion carried by the following vote: Yes: Bryant, Granger, Koester, McConaghy, McMullen, Novitke, Shetler No: None Absent: None 2 COUNCIL 08-05-19 - 117 Motion by Shetler, seconded by Bryant, regarding purchase: parking enforcement vehicle, that the City Council approve the purchase of a 2019/20 GMC Terrain from Todd Wenzel Buick GMC including a 5-year, 100,000 mile warranty, and to include a driver convenience package in the amount of $1,309.00, and a driver alert package in the amount of $811.00 for a total vehicle purchase price in the amount of $24,070.00; and to include installation of a roof mounted light bar from Canfield Equipment in the amount of $731.00, and to remove old/apply new graphics by Majik Graphics in the amount of $295.00; for a total cost of this vehicle in the amount of $25,096.39.