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Final Report-Baseline & Supply Chain-Sissala East PREVIEW

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Final Report-Baseline & Supply Chain-Sissala East PREVIEW Baseline Study Report of Procurement Governance for Home Grown School Feeding Program for Sissala East District Report prepared by Sustainable Aid through Voluntary Establishment (SAVE-Ghana) for SNV Ghana Study Period July - September, 2012 Page/of 1/48 Table of Contents LIST OF FIGURES PAGE NUMBERS _______________________________________________ 4 List of acronyms ____________________________________________________________ 5 1 Acknowledgements _____________________________________________________ 6 2 Executive summary _____________________________________________________ 7 2.1 Objectives _________________________________________________________________ 7 2.2 Purpose of the Baseline ______________________________________________________ 7 2.3 Partnerships ________________________________________________________________ 8 3 Overview of the Ghana School Feeding Programme ___________________________ 8 3.1 Objectives: The immediate objectives of the programme include: ___________________ 9 3.2 Principles _________________________________________________________________ 9 3.3 National level ______________________________________________________________ 9 3.4 GSFP in the Sissala East District _______________________________________________ 10 4 Introduction __________________________________________________________ 10 4.1 Overview of the Sissala East District ___________________________________________ 10 5 Research Methodology _________________________________________________ 12 5.1 Method __________________________________________________________________ 12 5.2 Sample __________________________________________________________________ 13 5.5 Data Quality Management Measures ___________________________________________ 14 5.6 Data Analysis and Report writing _______________________________________________ 15 5.7 Stakeholders validation ______________________________________________________ 15 6 Findings _____________________________________________________________ 16 6.1 Caterers ___________________________________________________________________ 16 6.1.4. How Caterers get in touch with farmers _______________________________________ 18 6.1.5 Procedure for Receiving Contract to Supply to School Feeding ______________________ 18 6.1.6. Proposal preparation ______________________________________________________ 18 6.1.7 Procedure for Receiving Contract to Supply to School Feeding ______________________ 19 6.1.8 Contracting Procedure for Supplying to School Feeding ___________________________ 19 6.1.8 Criteria for determining payments to caterers ___________________________________ 20 6.1.9 Membership of Business organisation _________________________________________ 20 6.1.10 Participation in Training on Supplies to school feeding ___________________________ 20 6.1.11 Menu and Place of Cooking Meals for School Feeding Program ____________________ 21 6.1.12 Storage Facility used by Caterer to store produce (before preparation) ______________ 21 Page 2 of 48 6.1.13. Monitoring of Storage Facility and frequency __________________________________ 22 6.1.14 Application of Quality Management Measures (QMM) ___________________________ 22 6.1.15 Participation in SFP coordination meetings ____________________________________ 23 6.1.16 Challenges faced by caterers ________________________________________________ 23 7 MOFA & NGOs ________________________________________________________ 24 7.1 MOFA/ District Agricultural Development Units _________________________________ 24 7.3 Information on cereal/Grain banks ____________________________________________ 25 7.5 MOFA Challenges ___________________________________________________________ 26 8. Farmer Based Organizations _____________________________________________ 27 8.1 FBOs capacity, dynamism and networking ______________________________________ 27 8.3 Storage Facility used _________________________________________________________ 28 8.4 Storage Problems ___________________________________________________________ 29 8.5 FBOs involvement level in SFP procurement process ________________________________ 29 8.6 Challenges _________________________________________________________________ 29 9. Traders links to farmers and SFP __________________________________________ 30 9.1. Storage Facility and Capacity ______________________________________________ 31 9.3. Price Determination ______________________________________________________ 32 9.4. Challenges of traders _____________________________________________________ 33 10. Recommendations ___________________________________________________ 34 10.1. Caterers ________________________________________________________________ 34 10.2 MOFA _______________________________________________________________ 35 10.3 Farmer Based Organizations________________________________________________ 36 10.4. Traders_________________________________________________________________ 37 12. Appendix ______________________________________________________________ 38 12.1 List of Caterers and contact ________________________________________________ 38 12.2 List of traders and contacts ________________________________________________ 40 12.3 List of FBOs and details of contact persons ____________________________________ 40 12.4 List of MOFA and NGOs interviewed and contacts ______________________________ 43 12.5 Table of challenges with data entry and suggested solutions _____________________ 43 12.6. Terms of Reference for the assignment ………………………………………………………………………………47 Page 3 of 48 LIST OF FIGURES PAGE NUMBERS FIGURE 1: MAP OF SISSALA EAST DISTRICT 9 ERROR! REFERENCE SOURCE NOT FOUND. 12 ERROR! REFERENCE SOURCE NOT FOUND. 13 ERROR! REFERENCE SOURCE NOT FOUND.13 FIGURE 7; SOURCE OF CATERER INFORMATION ON 14 ERROR! REFERENCE SOURCE NOT FOUND. 14 ERROR! REFERENCE SOURCE NOT FOUND. 14 FIGURE 9: PROPOSAL 14 FIGURE 10: CONTROL OF CORRECT DELIVERY FIGURE 11: ELEMENTS CONTROLLED 15 FIGURE 11: ELEMENTS CONTROLLED 15 FIGURE 11: CATERER PARTICIPATION IN TRAINING 16 FIGURE 12: STORAGE FACILITY USED 16 FIGURE 13: FACILITY MONITORING OFFICERS 17 FIGURE 14: APPLICATION OF QUALITY MANAGEMENT MEASURES (QMM) 17 FIGURE 15: LEVEL OF CATERER PARTICIPATION IN SFP MEETINGS 18 FIGURE 16: FBO AFFILIATION TO FARMER OR BUSINESS ORGANISATION 18 FIGURE 17: RESPONSE TO NON PARTICIPATION IN COORDINATING MEETINGS 22 FIGURE 18: RESPONSE OF FBO ON STORAGE FACILITY USED 22 FIGURE 19: RESPONSE OF FBO ON STORAGE PROBLEMS ENCOUNTERED 23 FIGURE 20: RESPONSE TO QUANTITY OF COMMODITIES SUPPLIED 24 FIGURE 21: TRADER STORAGE FACILITY FIGURE 22: TRADER STORAGE CAPACITY25 FIGURE 22: TRADER STORAGE CAPACITY 26 FIGURE 23: QMM APPLIED BY TRADERS FIGURE 24: TRADER STORAGE PROBLEMS FIGURE 24: TRADER STORAGE PROBLEMS 27 FIGURE 25: DETERMINANTS OF COMMODITY PRICES FIGURE 26: DAYS OF PAYMENT27 FIGURE 26: DAYS OF PAYMENT 31 Page 4 of 48 List of acronyms CAADP Comprehensive African Agriculture Development Programme CM Collaborating Ministries DA District Assembly DADU District Agricultural Development Unit DIC District Implementation Committee DNC Deputy National Coordinator FBOs Farmer Based Organizations GDP Gross Domestic Product GFSAP Ghana Food Security Action Plan GHS Ghana Health Services GoG Government of Ghana GSFP Ghana School Feeding Programme LCB Local Capacity Builder M&E Monitoring and Evaluation MDAs Ministries, Departments and Agencies MDGs Millennium Development Goals MiDA Millennium Development Authority MLGD Ministry of Local Government and Rural Development MDAs Metropolitan, Municipal and District Assemblies MoE Ministry of Education MOFA Ministry of Food and Agriculture MTEF Medium Term Expenditure Framework NAFCO National Food Buffer Stock Company NC National Coordinator NDPC National Development Planning Commission NEPAD New Partnership for Africa’s Development NS National Secretariat PG4HGSFP Procurement Governance for Home Grown School Feeding Program PTA Parents and Teachers Association RC Regional Coordinator SHF Small Holder Farmers SIC School Implementation Committee SMC School Management Committee SNV Netherlands Development Organization UN United Nations UNICEF United Nations International Children Emergency Fund WFP World Food Programme Page 5 of 48 1 Acknowledgements We would like to express our gratitude to all those who gave us the possibility to complete this report ranging from partners, collaborators, respondents and our hardworking data collection team. We are deeply indebted to our partner SNV for the confidence in SAVE-Ghana to run this survey; especially Alimata Abu (SNV Associate Advisor for PG4HGSFP) whose help, stimulating suggestions, knowledge, experience and encouragement helped us in all the times of the data collection, entry, analysis and reporting. The practical guidance in the field was too valuable for us. It was a really good learning experience working under her. We are also grateful to the District Chief Executive Hon. Sulemana Alijata, District Coordinating Director, Mr Mohammed A. Yakubu for their assistance during the inception stages of the assignment and also to the District budget officer, Emmanuel Kudolo for opening his door for us for the many times we knocked and provided us with all the valuable information which helped to a great extent in executing this assignment. We would also like to thank Mr. Albert Kaguah the District Officer for Lands and Environment of MOFA, and also to all NGOs who participated with special mention to; Plan Ghana, TUDRIDEP and YARO; the information you provided us is highly appreciated without which this report will be impossible.
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