International Federation of Library Associations and Institutions Fédération internationale des Associations de bibliothécaires et des bibliothèques SECTION ON LIBRARY AND RESEARCH Internationaler Verband SERVICES FOR PARLIAMENTS der bibliothekarischen Vereine und Institutionen Federacion Internacional de Associaciones de Bibliotecarios y Bibliotecas SECTION DES SERVICES DE BIBLIOTHÈQUE Meҗцyнapoцнaя фeцepauня ET DE RECHERCHE PARLEMENTAIRES БнбпнотечнЫҳ Accouнauнй и Үчрeҗп CIRCULAR NEWSLETTER SECTION ON LIBRARY AND RESEARCH SERVICES FOR PARLIAMENTS Vol. 23 - No. 8 - 9, January 2005 Parliament Library of Trinidad and Tobago Est. in 1894 Library of the Storting, Norway Est. in 1871 German Bundestag Library The National Diet Library, Est. in 1949 Japan Est. in 1948 National Assembly Library, Parliament Library and Parliament of the Czech Republic of Korea Republic, Parliamentary Information Service, Ghana Est. in 1952 Library Est. in 1957 Est. in 1857 Kuwait National Assembly Library Est. in 1961 P AGE 1 LIBRARIES & R ESEARCH S ERVICES FOR P ARLIAMENT CONTENTS MESSAGE FROM THE CHAIR ______________________________________________________________________________ 3 STANDING COMMITTEE I MINUTES__________________________________________________________________________ 4 Attachment A: Planning the Review of IFLA's Sections _______________________________________________________________ 12 Attachment B: Proposal to Develop Guidelines for Government Libraries and Information Centers ____________________________ 13 STANDING COMMITTEE II MINUTES ________________________________________________________________________ 14 Attachment A - Newsletter of the Year Award ____________________________________________________________________ 18 COORDINATING BOARD FOR THE DIVISION OF RESEARCH LIBRARIES __________________________________________________ 18 WORKSHOP REPORTS – BUENOS AIRES 2004 ________________________________________________________________ 19 Report from Workshop A: Customizing electronic services: why and how to do it. _________________________________________ 19 Report from Workshop B: How can we organise access to legislative texts to ensure that our staff and users can find them? Using the experience of keeping track of the Brazilian code as a starting point __________________________________________________ 19 Report from Workshop C: Think Tanks: What are they? Who are they? What do they do for our Parliaments? ________________ 20 Report from Workshop D: Collaborative Projects for Parliamentary Libraries and Research Services; the Why and How __________ 21 Report from Workshop E: From background information provision to research services: what makes a service ‘research’ and how to deal with the transition_______________________________________________________________________________________ 23 ANNUAL REPORT ____________________________________________________________________________________ 24 Attachment A – Financial Statement 2004________________________________________________________________________ 29 IFLA 2004: A REPORT FROM THE AUSTRALIAN PERSPECTIVE, BY DR JUNE VERRIER ________________________________________ 30 NEWS FROM AROUND THE SECTION _______________________________________________________________________ 39 From the Editor_____________________________________________________________________________________________ 39 Information from the Information Officer, Gro Sandgrind, Norway ____________________________________________________ 39 Israel’s Parliamentary Library and Research Services Changes________________________________________________________ 39 News from Seoul ___________________________________________________________________________________________ 40 Scottish Parliament: New Building, New Remit _____________________________________________________________________ 40 Libraries and Access to Government Information, October 27-28, 2004, a conference organised by the Commonwealth of Independent States (CIS) Inter-parliamentary Assembly Library and the Russian State Duma Library with sponsorship of the British Council of Russia. _________________________________________________________________________________________________________ 42 Grandmothers! _____________________________________________________________________________________________ 42 IFLA CONFERENCE 2005: OSLO NORWAY __________________________________________________________________ 43 Letter of Invitation to IFLA 2005 in Oslo _________________________________________________________________________ 43 Information Report from our Norwegian Colleague, Gro Sandgrind ___________________________________________________ 44 Attachment A: Preliminary program - Pre-conference Oslo, Norway 10-12 August 2005 ___________________________________ 45 Attachment B: Registration form – Pre-conference Oslo, Norway 10-12 August 2005______________________________________ 46 Attachment C: Registration form – IFLA General Conference Oslo, Norway 14 - 18 August 2005 ____________________________ 47 Attachment D: Hotels in Oslo – How to Make Reservations ___________________________________________________________ 51 APPENDIX 1: STANDING COMMITTEE 2004-2005 _____________________________________________________________ 52 APPENDIX 2: SECTION LIST 2004-2005____________________________________________________________________ 53 P AGE 2 LIBRARIES & R ESEARCH S ERVICES FOR P ARLIAMENT MESSAGE FROM THE CHAIR 1 MESSAGE Dear friends and colleagues, FROM THE CHAIR We have all been moved and pained by the terrible Tsunami disaster, thinking of our friends and colleagues, stretching out in aid initiatives, sympathy and concern. IFLA has sent out messages for relief efforts and contributions, with special concern on preservation of bibliographic material and the memory of mankind, in whatever means it may be registered. To all, our deepest feelings. It was only a few months ago that many of us were together in Chile and in Argentina, and just as our everyday life takes over, we find ourselves in a blink organising the next meetings, sending out information, correspondence, preparing reports and the Newsletter. Much was achieved at our meeting in Valparaíso and Buenos Aires. To ensure that we build on our achievements, I urge you all to pay close attention to the information provided in the Newsletter. In particular, please do follow up on the actions identified and agreed in the minutes of Standing Committees I and II. Standing Committee elections are in process, and we hope we will have a supportive, active and committed group for the next year. We will also be electing a new Chair, Secretary and Information Coordinator this year. Believing I interpret the feelings of all, I would like to express my gratitude and appreciation to June Verrier, as unsurpassed Secretary and extraordinary team for the executive of the Section; her brilliant contributions and permanent commitment have provided great value to the Section. Gro Sandgrind, for her collaboration, commitment and ever so keen comments and contributions as Information Christine Sushek and David Alazdraki, Argentina Coordinator and active team member. Katriina Arte and Pierrette Landry for their invaluable help which we must all thank and appreciate. Thanks to Margareta Brundin for her continuous advice and friendship and to our presenters, rapporteurs, collaborators, meeting and workshop coordinators. Our collective participation is what will always make us a team of formidable proportions. The Valparaíso and Buenos Aires Soledad Ferreiro, Marialyse Délano and Chilean meetings were a success thanks to Senators at the Pre-Conference in Valparaíso 2004 Soledad Ferreiro, Director of the Chilean Library of Congress, and David Alazdraki, former Director, who coordinated our presence at the Argentinian National Library of Congress. To all, the best wishes for the year that begins, with affection and joy, Marialyse Délano S. Marialyse Délano S. Chair, 2003-2005 Marialyse Delano P ARLIAMENT OF C HILE P AGE 3 LIBRARIES & R ESEARCH S ERVICES FOR P ARLIAMENT STANDING COMMITTEE I MINUTES LIBRARY AND RESEARCH SERVICES FOR PARLIAMENTS STANDING COMMITTEE I: 2 MINUTES OF THE MEETING OF SUNDAY 22 AUGUST 2004 MINUTES OF THE 1. Opening of the meeting STANDING COMMITTEE I The Chair of the Section, Ms Marialyse Délano (Chile), opened the meeting by welcoming participants to what she expected would be a very interesting IFLA 2004 in Buenos Aires. The Section had had an opportunity to meet together and share thoughts and ideas during the pre-conference meeting in Valparaiso, Chile, and she appreciated the effort that many had made to attend and participate in what was a very successful two days there. Ms Délano noted the importance of these meetings to all of us as the sole opportunity for professionals in the parliamentary library and research service industry to meet together to share experience and ideas. It is important to continue to remind our Parliaments of the uniqueness of this opportunity. In this context, she advised participants that if they would find a letter of thanks from her for their participation helpful, she would be most happy to provide one. Ms Délano also noted the need for all of us to be proactive in keeping each other informed of relevant developments. Few of us have time to cruise the internet or each others’ web sites. Each of us should therefore make it our responsibility to draw any relevant development to the attention of our colleagues either by direct email advice, or through the bi-annual Newsletter. ACTION 1: