ownCloud Enterprise Edition Evaluation Guide

Welcome to ownCloud Enterprise Edition! We hope you enjoy your tour of the most secure, on-premise enterprise file sync and share solution available. Only with ownCloud can you install the server on site, or wherever you choose, integrate with your existing infrastructure, and extend the functionality to meet your file sharing needs. ownCloud allows you to mount cloud-based or on-premise storage and still provide the simple file sync and share experience your end users demand.

Figure 1: ownCloud File View

Learn more about how to make use of Getting started versions of files (if any), share files with your new ownCloud Enterprise Edition other users or groups, and delete files. If a virtual appliance and see what ownCloud To get started with your virtual appliance, file is deleted, it can be restored through the can do for you. If you have questions about you will open your ownCloud file within “Deleted files” button on the lower left of your appliance, please contact us at your chosen virtual environment. It will be the screen. http://www.owncloud.com/contact. important to follow the information as out- lined on the initial screen. Here you will You may choose to share with other users, As you get started, we encourage you to fully find information relative to licensing, pass- groups, via link or email and you may pass- explore the capabilities of the apps outlined word, IP setup and more. Once you have word protect access or set an expiration below. And don’t forget your iOS or Android run your initial setup, you will be taken to date – all of which can be done directly from devices. The mobile apps can be downloa- the ownCloud file view. the file. This is the same interface users will ded from the Apple App Store or see when using ownCloud. Continue reading Store respectively. to understand how you can configure exter- Lastly, connect your desktop device Share Files nal storage and applications to appear as through the appropriate Windows, Mac file folders within the ownCloud interface as or clients. Download today at As you look at the ownCloud file view, you shown in the previous graphic. www.owncloud.com/download for full may begin to upload and download files, synchronization across all devices. create new folders, rename files, restore old 2

Set Personal Preferences Admin • Firewall – Ensure all incoming ownCloud requests meet a set of admin-defined rules Users can set preferences in the ownCloud The Admin interface is where you can before allowing the transfer of files. The interface by selecting “Personal” from the configure settings for the enabled apps easy-to-use GUI allows you to easily control dropdown beneath their name in the top (see below), as well as the security settings, access at the most granular level. right corner. From this menu, users may cron, email server, sharing settings and the change passwords, add a display name and built-in log viewer. You can access the • First Run Wizard – Enable the window that avatar, choose a UI language and set notifi- ownCloud.log file is itself at pops up for each user when they first log in cation preferences. to the browser, displaying the welcome message and the links to the desktop client /mnt/ocdata/owncloud.log and mobile apps; this may be customized.

You will also see the version of ownCloud Administrator Settings that you are running. • Gallery: View your photos in one place.

When logged in as the administrator for • LDAP User and Group Backend – Connect ownCloud, you will see a dropdown in the to one or many Active Directory (AD), top right corner of your screen which allows Enable Apps openLDAP or LDAP instances, giving you to access settings for Users and Admin. ownCloud admins access to user names, When logged in as the administrator for display names, quota, group members and ownCloud, you have the ability to enable or more. Users disable all of the features of ownCloud. You can access Apps by selecting the “+” from • Log File Sharing – Enable ownCloud to the dropdown arrow in the top left corner of write shared file access and update 1. Click on the Users dropdown from the top your screen. activities to the log file; this may be right and you will see a list of users on the configured to work with a log reporting tool system. When you connect ownCloud to The apps tab is the most powerful compo- like Splunk. an Active Directory (AD) or LDAP server, nent of ownCloud; simply select an app and the list of users will be displayed here. select Enable or Disable. Once an app is ena- • Log User Actions – See the full details on We have not connected ownCloud to a bled, app configurations are available in the file, user, and service actions taken, edits directory out-of-the-box so you will only admin interface. While ownCloud ships with and more in the ownCloud log files; this see the admin account you set up on the a number of existing apps out of the box, may be configured to work with a log initial install of the system. additional apps can easily be created in PHP, reporting tool like Splunk. installed, and enabled in this interface. 2. To add additional accounts to the • Mail Template Editor – Edit ownCloud ownCloud user management system, sim- We invite you to try out the following email templates in the admin panel to ply type in the username and password, apps which are enabled by default in the completely control the message in assign a new or existing group and ownCloud Enterprise Edition trial appliance: ownCloud generated emails. choose “Create”. You can set a specific quota at the User level. You can also set a • Activity – Track file related activity in a • Notifications: Once enabled you can adjust default quota for all Users by selecting user’s account, with individual settings for your preferences in "Personal" settings the icon in the bottom left corner notifications of activity via ownCloud where you may also choose to display the Activity Stream and RSS or via email. • PDF Viewer: View PDFs without leaving the storage location and last login. Quota ownCloud interface defaults can also be configured as a spe- • Antivirus App for Files – Scan all files as cial attribute in AD/LDAP and will be they are uploaded to the server. The • Provisioning API – Enable external systems passed through. default action for infected files is configura- or scripts to manage users in ownCloud,

ble by the admin but infected files are such as creating users, setting quota and Once you add a user through this inter- prevented from upload by default. querying total storage used. face, they can log in to ownCloud via the same URL you are using. • Deleted files – Allow users to see a list of • Share Files – Share files with groups, other files they deleted in the web interface, and users of ownCloud, and external parties 3. You can also set a group admin in this restore those deleted files back to their using links, as well as link passwords and interface by assigning the group admin ownCloud file directories. timed expiration. Federated cloud sharing attribute. When a group admin logs in, allows you to share with another instance they will also see a user menu, which will • Enterprise License Key – Must be enabled of ownCloud and is enabled within this app. show them the users that are in their to run enterprise apps or run configuration group, and allow them to manage the reports for support • Text Editor – Open a text file in the web quota and membership attributes. browser, edit it, and then save the changes 3

back to the ownCloud server – all without • SharePoint – Connect to SharePoint 2007, Have Fun! downloading the file. 2010 or 2013 document libraries and display a universal file view to end users. This appliance is provided to demonstrate • Versions – View versions of files with the features of ownCloud Enterprise Edition. same name, and then revert to older ownCloud lets you integrate with your exis- versions of files through the web browser. ting infrastructure and extend it with plug-in Mobile Apps applications and capabilities. • Video Viewer: View videos without leaving The ownCloud mobile apps provide a sim- the ownCloud interface Additional capabilities not available in this ple, easy mechanism for Android and iOS appliance include SAML integrations or devices to connect to your ownCloud server. • Windows Network Drive – Connect to branding capabilities. For more information, Assuming you are on the same network seg- Windows network drives and Samba shares please contact us at www.owncloud.com/ ment or have configured ownCloud for Inter- with user accounts. contact . net access, simply start the app and enter the URL: * For more information on how to access and use the tools described x.x.x.x/owncloud above, access the “Admin Guide” file within the ownCloud console or The app will connect to your ownCloud directly from the app description. instance and give you mobile access to browse, download, preview, edit, upload and share files – and much more. You can find these apps at: Other Available Apps Apple iTunes: In addition to these apps, there are https://itunes.apple.com/us/app/ownc- several other apps that are shipped with loud/id543672169?mt=8 the ownCloud appliance but are disabled by default. These include: Google Play: Copyright 2015 ownCloud All Rights Reserved. https://play.google.com/store/apps/ ownCloud and the ownCloud Logo are registe- • Default Encryption Module – Configure details?id=com.owncloud.android red trademarks of ownCloud, Inc.in the United server-side encryption and enable the at States and/or other countries. rest encryption of all files stored in ownCloud via AES 128 or 256 bit keys. ownCloud, Inc. • External Sites – Embed web pages inside Desktop Clients 57 Bedford Street an ownCloud frame for easy access through Suite 102 one interface. The ownCloud desktop clients are available Lexington, MA 02420 for Windows, Linux and Mac and provide a United States • External Storage Support – Mount small system tray icon that keeps a folder in www.owncloud.com/contact ownCloud to external storage whether sync with the server. Simply enter the IP phone: +1 (877) 394-2030 Amazon S3, FTP, , , address that was dynamically generated sFTP, Swift, WebDAV, SMB/CIFS, etc. when you initially started the appliance, the same network address as used in the mobile ownCloud GmbH • Files Drop – Allow users to upload to a apps: Schloßäckerstr. 26a designated folder without an ownCloud 90443 Nürnberg account and without opening up access to x.x.x.x/owncloud Germany other files in ownCloud www.owncloud.com/de/kontakt The desktop client will then connect to your phone: +49 911 14888690 • LDAP Home Connector – Integrate server and keep the folder on your desktop pre-existing home directories in an in sync with the folder on the server and www.owncloud.com automated fashion. mobile device. In addition to syncing the latest files from your own account, files • Object Store Support: Enable and shared with you will show up in the configure access to object stores /ownCloud folder on your desktop compu- @ownCloud ter. Multiple ownCloud accounts may be facebook.com/owncloud • Password Policy: Set user requirements supported in a single desktop client. gplus.is/owncloud for password complexity as well as linkedin.com/company/owncloud expiration dates for files