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Minutes of June 5, 2019 Board Meeting Leslie 8:30 – 8:35

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Minutes of June 5, 2019 Board Meeting Leslie 8:30 – 8:35 BOARD OF DIRECTORS AGENDA October 16, 2019 8:30am – 10:30am Minutes of June 5, 2019 Board meeting Leslie 8:30 – 8:35 Governance Committee Report Kate 8:35 – 8:45 VOTE Council nominations Conflict of Interest Treasurer’s Report Bill 8:45 – 8:55 Board/Staff Strategic Retreat Valerie 8:55 – 9:10 Advocacy Leslie, Liz, Valerie 9:10 – 9:25 Freedom Rally King Boston Park Safety Questions/Comments on Reports Leslie 9:25 – 9:55 Three Parks, Director’s, Development, Communications & Outreach, Brewer 50th Anniversary Leslie, Liz 9:55 – 10:25 Projects, Funding, PR VOTE Art Installation project Other Business Leslie 10:25 – 10:30 MARK YOUR CALENDARS Board of Directors Meetings Events Board/Staff Strategic Retreat October 24 1:00pm Board 50th Anniversary December 11, 2019 8:30am Kick-off Reception November 14 February 5, 2020 8:30am Winter Party December 13 at 6:00pm April 2, 2020 4:00pm Annual Meeting April 2, 2020 at 5:30pm June 3, 2020 4:00pm Board & Council Dinner June 3, 2020 at 5:30pm October 14, 2020 8:30am December 9, 2020 8:30am FRIENDS OF THE PUBLIC GARDEN Minutes of the Board of Directors Meeting June 5, 2019 The Board of Directors of the Friends of the Public Garden met at UMass Club, One Beacon Street, Boston on Wednesday, June 5, 2019 at 4:00pm. Members present: Mesdames Adam, Bordon, Burns, Cox, Enroth, Hastings, Johnson, Mason, Moore, Nessen, Quinn, Swanson, and Messrs. Albright, Burnes, Clendaniel, Mead, and Zick. Members absent: Mesdames Achtmeyer, O’Keeffe and Mr. Mead. Also present were Ms. Vizza, Ms. Halpin, Mr. TenBarge, Ms. Abell, Mr. Mulcahy and Ms. Mercure. Ms. Adam, Chair, called the meeting to order at 4:10pm. Minutes of the March 28, 2019 Board Meeting Upon a motion being duly made and seconded, it was unanimously VOTED: to approve the minutes of the March 28, 2019 Board Meeting as presented. Governance Ms. Enroth welcomed Ms. Hastings to the Board. She then referred to the Governance Report which was circulated prior to the meeting. Per the bylaws, she and the Governance Committee recommended two votes to be taken by the Board. Upon a motion being duly made and seconded, it was unanimously VOTED: to elect Mr. Brent Shay to a one-year term AND VOTED: to elect the slate of officers, and the appointment of the assistant treasurer, as presented. At this time, Mr. Shay joined the meeting and was welcomed to the Board. Treasurer’s Report Mr. Clendaniel referred to the Treasurer’s Report for Board of Directors Meeting, dated June 6, 2019 which was circulated prior to the meeting. There were no changes or additions to the report and he thanked the Board, the Staff, and the donors for their support in keeping the Friends in such sound financial health. Board/Staff Strategic Retreat Ms. Adam and Ms. Vizza reported that the retreat will take place on October 24, 2019 at 1pm and will be immediately followed by dinner. A subcommittee has been formed to design the event and agenda, and feedback from the Board and other stakeholders will be gathered to help inform their work. PR Communications Ms. Adam reported that the change to Denterlein has been very positive so far. Ms. Vizza agreed strongly and noted that the new team has been very proactive and engaged. There have been weekly calls and there is planned to be a monthly in-person meeting, as well. Questions/Comments on Reports Public Garden • Ms. Moore reiterated her concern that the Tool Shed remains in a state of dangerous disrepair. Ms. Adam agreed and noted that the Friends will use the 50th Anniversary to focus a light on the building in hopes that the City will step up to join the Friends, and others, to create a comprehensive plan to address both the condition and possible additional uses for the building. Ms. Vizza reminded the Board that the City did complete a needs assessment for the building and that it will be brought up to date and utilized in any potential design discussions. • Mr. Mulcahy noted that many trees in the Garden are affected by a very common, but destructive, water-borne fungus. While the improved irrigation management will help, it is likely that many trees will need replacing. • Ms. Vizza noted that the interim fencing solution has helped a bit with the rabbits and roses issue but a long-term plan is needed. Boston Common • Ms. Nessen would like all Board members to send either positive or negative feedback about the Common to her. • She noted that the hardscape is in rough shape in many areas. • Many trees in the Common are being directly cared for by the Friends. While some trees continue to need removal, replacement plantings are generally on hold pending the Master Plan. Commonwealth Avenue Mall • Ms. Pokorny noted that 14 trees were removed and replaced this spring. All 14 were sponsored. • The Kenmore block master plan is underway and there are currently three possible scenarios. The next public meeting is June 17, 2019. • Fundraising for the Morison lighting is going very well and it is on track to be lit by fall 2019. Overall fundraising for the lighting project is also going well. Director’s Report • Ms. Vizza gave an update on the Downtown Master Planning study and noted that she has met with Rafi Segal about developing a report/tool that would document sunlight and the impacts on the parks of development on all the blocks under the study. Upon a motion being duly made and seconded, it was unanimously VOTED: to commission Rafi Segal to create a sunlight study report for the area of the Downtown Planning Study for the Friends for a fee of $28.8K. • Pilot Bathrooms on the Common are open but overuse needs to be carefully monitored. Mr. Mulcahy continues to be the staff point person for this project, which requires time for both oversight and troubleshooting whenever the bathrooms are open. Legacy Society • Ms. Cox, chair of the Legacy Society, handed out a list of the 60 individuals who are currently members of the Legacy Society. Planned contributions have ranged from $725 to over $400K. She invites all Board members to consider becoming part of this initiative. Communications and Outreach • Ms. Abell highlighted the upcoming launch event for the Shaw/54th project on July 10, 2019 which will occur at the monument. Brewer Fountain • Mr. TenBarge encouraged everyone to attend the Summer Kickoff event on June 20, 2019 at lunchtime. He noted that Capital One bank had signed on as a $5k sponsor for the event. 50th Anniversary Ms. Adam gave a brief update on the temporary art installation that has been approved by the Board for the Boston Common as part of the 50th. She noted that a subcommittee has been formed and they have met with several curators, with the goal of finding an artist and project that will fit all the Friends’ objectives. Ms. Adam said a budget and artist will be identified by the fall. A special Board meeting or phone call may be scheduled in advance of the October meeting to vote on this project. At this time, many members of the Council joined the meeting. Ms. Vizza and Ms. Adam welcomed the Council and distributed a Friends of the Public Garden 50th Anniversary goals and themes document to everyone present. They reiterated the plans for each park for the 50th year. • $2.5M will be allocated to the restoration of the two child fountains and surrounding landscape at the Arlington Street entrance in the Public Garden. $1M of this will be as an endowment for future fountain maintenance. • $1M will be allocated to the lighting of the statues along the Commonwealth Avenue Mall. • $350K will be allocated towards a public art installation in the Boston Common. • An advocacy project for the Tool Shed in the Public Garden will be launched. • Other items will include: street lamp banners, the use of technology for apps, a BioBlitz in the Common, and a Birthday Party celebration on the Common. King Memorial Ms. Vizza indicated that “The Embrace” was selected to be the King memorial,and that the location is proposed to be near the Parkman Bandstand. Denterlein has advised that the Friends focus on scale, materials, how the project will integrate into the Park, and the ongoing Boston Common Master Plan process. It will be critical that the Friends continue to articulate their concerns about the project without losing control of the narrative on this very sensitive topic. Many hurdles and approvals for the project are still upcoming and the process at City Hall remains unclear. There being no other business, Ms. Adam adjourned the meeting at 6:10pm. Respectfully submitted, Catherine Bordon, Secretary 1 FRIENDS OF THE PUBLIC GARDEN Governance Committee Report for the October 16, 2019 Board Meeting The Governance Committee met on September 25, 2019. The Committee has the Conflict of In- terest Policy for all Board members to fill out and return to the Chair of the Board. The Governance Committee continued to identify candidates for potential nomination to the Board of Directors. The Committee further identified eight individuals to be considered by the Board of Directors as candidates to be invited to join the Council. If the Board approves these eight candidates, the Committee will consider the final number to be invited to join the Council, and we will inform the Board of their decisions at the next opportunity. There are seven mem- bers of the Council who will rotate off after two three-year terms.
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