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YCTD 2019Feb Minutes

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YCTD 2019Feb Minutes AGENDA (530) 661-0816 NOTICE NOTICE If requested, this agenda can be made available in appropriate alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990 and the Federal Rules and Regulations adopted in implementation thereof. Persons seeking an alternative format should contact Kathy Souza, Executive Assistant, for further information. In addition, a person with a disability who requires a modification or accommodation, including auxiliary aids or services, in order to participate in a public meeting should telephone or otherwise contact Kathy Souza as soon as possible and preferably at least 24 hours prior to the meeting. Kathy Souza may be reached at telephone number (530) 402-2819 or at the following address: 350 Industrial Way, Woodland, CA 95776. It is the policy of the Board of Directors of the Yolo County Transportation District to encourage participation in the meetings of the Board of Directors. At each open meeting, members of the public shall be provided with an opportunity to directly address the Board on items of interest to the public that are within the subject matter jurisdiction of the Board of Directors. Please fill out a speaker card and give it to the Board Clerk if you wish to address the Board. Speaker cards are provided on a table by the entrance to the meeting room. Depending on the length of the agenda and number of speakers who filled out and submitted cards, the Board Chair reserves the right to limit a public speaker’s time to no more than three (3) minutes, or less, per agenda item. MEETING DATE: April 8, 2019 MEETING TIME: 7:00 P.M. Board Meeting Begins MEETING PLACE: YCTD Board Room 350 Industrial Way Woodland, CA 95776 The Chairman reserves the right to limit speakers to a reasonable length of time on any agenda item, depending upon the number of people wishing to speak and Time the time available. Estimated nfo/Discussion Deliberation/Action I 7:00 PM 1. Determination of Quorum/Pledge of Allegiance X (Voting members: Woodland, Davis, West Sacramento, Winters, Yolo County) (Nonvoting members: Caltrans, UCD) 7:00 2. Consider Approval of Agenda for April 8, 2019 meeting X 7:00 3. Comments from public regarding matters NOT on the Agenda, but within the X purview of YCTD CONSENT CALENDAR 7:00 4a. Approve YCTD Board Minutes for Meeting of March 11, 2019 (Kathy Souza) (pp 1- X 3) 7:00 4b. Approve Proposed Revision in YCTD Intern Wage Rates (Extra Help) (Terry X Bassett) (pp 5-7) 7:00 4c. Authorize Overseas Travel by Executive Director to Attend and Participate in an X Electric Bus Living Lab, and to Visit Nearby Communities to Investigate Other Innovative Mobility Programs (Terry Bassett) (pp 9-11 ) 7:00 4d. Adopt Resolution R 2019-05 Affirming Appointments to the Board of Directors of X the California Transit Indemnity Pool (J. Bryan)(pp 13-14) 7:00 4e. Adopt Resolution R 2019-06 Authorizing Filing of Low-No Application and X Agreements (Jose Perez) (pp 15-17) 7:00 4f. Declare Surplus Apollo Video Surveillance System Components and Authorize X Disposal (J. Bryan) (p 19) REGULAR CALENDAR 7:00 5. Board Member Reports, Announcements, Other Nominations, Presentations (Oral X Reports) 7:00 6. Oral Update from Transdev (Carmen Alba, Transdev GM) X 7:05 7. Presentation of FY 2017/18 Fiscal Audit (Janice Bryan) (p 21) (separate X attachment) 7:20 8. Consider Permanent Adoption of Current YCTD Fare Structure (Jose Perez)(pp X 23-25) 7:35 9. Consider Director’s Report (Terry Bassett, Jose Perez, Janice Bryan) (pp 27-30) X a. Oral Report b. Update on 2019/20 Preliminary Budget Preparation c. 2019 Cap-to-Cap Trip Update d. Update on Pilot Microtransit Project to Replace Existing Three Day a Week Fixed Route Bus service to Knights Landing and Community Space e. Update on UCD Medical Center Shuttle Project f. Attachments i. Fixed Route and Paratransit Ridership Thru February, 2019 ii. Final Agreement for the 2019 COA for YCTD iii. Knights Landing Community Space Outreach Sample 7:55 10. Adjournment X UNLESS CHANGED BY THE YCTD BOARD, THE NEXT MEETING OF THE YOLO COUNTY TRANSPORTATION DISTRICT BOARD OF DIRECTORS WILL BE MAY 13, 2019 AT 7:00 P.M. IN THE YCTD BOARD ROOM, 350 INDUSTRIAL WAY, WOODLAND, CA 95776. The Board reserves the right to take action on all agendized items, including items under the Executive Director's Report, at any time during the meeting, except for timed public hearings. Items considered routine or non-controversial are placed on the Consent Calendar. Any Consent Calendar item can be separately addressed and discussed at the request of any member of the YCTD Board. I declare under penalty of perjury that the foregoing agenda was posted on or before Friday April 5, 2019 at the Yolo County Transportation District Office (350 Industrial Way, Woodland, California). Additionally, copies were FAXED or transmitted electronically to the Woodland, Davis, West Sacramento and Winters City Halls, as well as to the Clerk of the Board for the County of Yolo. Kathy Souza, YCTD Clerk to the Board Item 4a YOLO COUNTY TRANSPORTATION DISTRICT BOARD OF DIRECTORS MEETING March 11, 2019 Yolo County Transportation District Board Room 350 Industrial Way, Woodland, CA 95776 Agenda Item 1 – Call to Order/Roll Call/Pledge of Allegiance Chair Frerichs called the meeting to order at 7:00 pm and confirmed a quorum was present. He asked Director Saylor to lead the assembly in the pledge of allegiance. The following representatives were in attendance: Davis – Lucas Frerichs (Primary) West Sacramento – Chris Ledesma Winters – Harold Anderson (Primary) arrived 7:07 pm Yolo County – Don Saylor (Primary) UC Davis – Matt Dulcich arrived 7:22 pm Not represented were City of Woodland and Caltrans District 3 Staff present were Terry Bassett, YCTD Executive Director; Jose Perez, YCTD Deputy Director Operations, Planning & Special Projects; Janice Bryan, YCTD Deputy Director Finance, Grants and Procurement; Alan Budde, YCTD Senior Planner; Chad Mikula, YCTD IT Specialist; Daniel Gomez, YCTD IT Technician; Hope Welton, YCTD Legal Counsel; Kathy Souza, YCTD Executive Assistant. Also present were Carmen Alba, Transdev, and Dan Boyle, Dan Boyle and Associates. Agenda Item 2– Consider Approval of Agenda for March 11, 2019 meeting Minute Order 2019-06 Director Saylor made the motion, seconded by Director Ledesma, to approve the agenda for the March 11, 2019 meeting. Roll call resulted in: AYES: Frerichs, Ledesma, Saylor NOES: None ABSENT: Representatives for Cities of Winters and Woodland ABSTAIN: None The motion passed. Agenda Item 3 – Comments from public regarding matters NOT on the Agenda, but within the purview of YCTD Chair Frerichs asked for comments from the public and there were none. Agenda Item 4 – Consent Calendar Chair Fredricks asked if any Consent Calendar items needed to be considered separately. There being no request he asked for a motion. Minute Order 2019-07 Director Saylor made the motion, seconded by Director Frerichs, to approve the items on the Consent Calendar. 4a. Approve YCTD Board Minutes for Meeting of February 11, 2019 4b. Approve Amendment to Agreement Number 2015-06 with Gillig Corporation, LLC 4c. Adopt Resolution R 2019-03 Authorizing Filing of Grant Applications and Executing Grant Agreements and Supplemental Documents for Various Grant Programs 1 4d. Adopt Resolution R 2019-04 Authorizing Filing of LCTOP Grant Allocation Requests and Agreements 4e. Authorize Sole Source Expenditure of Safety/Security Funds on Upgrading Video Surveillance Systems on Buses 4g. Declare 2004 Honda Civic Surplus Property and Authorize Disposal 4h. Authorize Actions Associated with the Purchase of Up to Three (3) Small Cutaway Gasoline Paratransit Vehicles and Related Items Roll call resulted in: AYES: Frerichs, Ledesma, Saylor NOES: None ABSENT: Representatives for Cities of Winters and Woodland ABSTAIN: None The motion passed. Agenda Item 5– Board Member Reports, Announcements, Other Nominations, Presentations (Oral Reports) Mr. Bassett announced that Yolobus had received a commendation from the City of Davis for its efforts with regard to the Officer Corona memorial activities. Agenda Item 6 – Oral Update from Transdev Ms. Alba informed the directors that: Monthly 90-minute safety meetings were scheduled in March on: o Maintaining a Safe Following Distance Director Anderson arrived Driver Assault Incident o A Yolobus driver was struck in the face by a passenger who was refused service when attempting to board with an open container of alcohol. That same assailant also struck a pedestrian moments later then was arrested by Woodland police when they arrived. o TDAD – Transdev would celebrate Transit Driver Appreciation Day Monday March 18 with an appreciation lunch and raffle for all employees. Director Saylor asked what training employees received to provide tools to deal with situations like the recent assault. Ms. Alba replied that several times a year drivers were provided with training to deescalate such situations. Mr. Perez added that other possible safety and security improvements were being explored. Agenda Item 7 – Authorize Award of Comprehensive Operational Analysis Contract to Dan Boyle and Associates Mr. Perez presented the staff report and introduced Mr. Boyles. Director Ledesma asked for a summary of Mr. Boyles’ experience in transit. Mr. Boyles provided a description of his background in transit. Director Ledesma stated he expected to see new methods of outreach and engagement to maximize public input. Director Saylor requested a list of the project team members and if the District would have the right to approve any requested changes to that list. He also asked if the hourly rates were included in the contract. Mr. Bassett stated that staff would provide the list of team members to the board and confirmed that the District would have the right to approve team member changes and the hourly rates would be included in the contract.
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