Architects Registration Board of Victoria Annual Report 2006-2007 a rbv
Architects Registration Board of Victoria NEM
ANNUAL REPORT 2006 - 2007
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StateVictoria Government
1 Architects Registration Board of Victoria Annual Report 2006-2007
CONTENTS
THE ARBV A BRIEF OVERVIEW 4 PURPOSES OF THE ARCHITECTS ACT OBJECTIVES & PERFORMANCE 5 BOARD MEMBERSHIP & PROCEDURES 9 ADMINISTRATION MANAGEMENT AND STRUCTURE 10 INFORMATION FOR THE PUBLIC AND THE PROFESSION 13 COMPLAINTS & DISCIPLINARY PROCEDURES 14 PROHIBITED CONDUCT - TITLE PROTECTION 15 COMMITTEES AND PANELS 17 ACCREDITED QUALIFICATIONS 18 ANNUAL ARBV AWARDS 18 PRIVACY AND FREEDOM OF INFORMATION 19 ANNUAL FEES 22 FINANCIAL MANAGEMENT 23 FIVE YEAR FINANCIAL SUMMARY 23 REPORT OF AUDITOR GENERAL'S DELEGATE 24 FINANCIAL STATEMENTS AND CERTIFICATION 26 DISCLOSURE INDEX 41 STATISTICS 44
2 Architects Registration Board of Victoria Annual Report 2006-2007
The Hon Justin Madden MLC Minister for Planning Level 17, 8 Nicholson Street, Melbourne 3000
Dear Minister
In accordance with the Financial Management Act 1994 and Section 46 of the Architects Act 1991, I am pleased to submit the annual report of the Architects Registration Board of Victoria for the 2006 — 2007 financial year. The report reviews the Board's performance in serving the public interest by maintaining the Register of architects, investigation, inquiry and discipline procedures and regulatory requirements of the profession and providing advice for architects and the public. The report includes a full set of audited financial statements for the period.
Yours sincerely
Andrew Hutson Chairperson
3 Architects Registration Board of Victoria Annual Report 2006-2007
A BRIEF OVERVIEW
The Architects Registration Board of Victoria (ARBV) has existed since 1923 when it was established to carry out the duties entrusted to it by the Architects Registration Act 1922. While there have been a number of revised Acts in intervening years, the current Board was established under the Architects Act 1991.The Act defines the Board's charter and The Architects Regulations 2004 are made by the Board within the powers of the Act to implement its provisions.
The Architects Registration Board of Victoria is a self-funding statutory authority which has as its primary responsibilities, the registration of architects and architectural companies/partnerships, investigation of complaints against architects, provision of Tribunal inquiry into professional conduct and accreditation of architecture courses.
The Board's Charter as defined by the Architects Act 1991 is to act in the public interest and to assist the profession to meet its professional standards. Community stakeholders include clients of architects, municipal councils and surveyors and Government departments sourcing architectural services.
The Minister for the purposes of the Act is the Minister for Planning, the Hon. Justin Madden MLC (the Hon. Rob Hulls until December 2006). The ARBV is responsible for provision of advice to the Minister on matters arising in relation to the Act and Regulations.
The 10 members of the Board are appointed by Governor in Council in accordance with Section 47 of the Act. Members are appointed for a two-year term and are eligible for re-appointment.
The Board is assisted by committees and panels for the administration of examinations, Tribunal inquiries, Awards and accreditation of courses. The Office is staffed by the Registrar, Inquiries Officer and Administrative Officer.
Our work is guided by the principles of impartiality, integrity, responsiveness and confidentiality. Board purposes are implemented equitably through established, transparent policy and procedures that deal with the objectives of the Act and Regulations through a combination of enforcement and education.
4 Architects Registration Board of Victoria Annual Report 2006-2007
KEY OBJECTIVES AND PERFORMANCE
Purposes of the Architects Targets Key outcomes for 2006-2007 Act and key objectives
The registration of architects Receive and process over 150 new 223 new registrations for the year n Provide an efficient registrations. 3360 existing registrations renewed registration procedure for Receive and process over 3500 registering new architects annual renewals Conducted a compliance audit and checking of all practising architects n Maintain annual registration Advise all architects of insurance for PI insurance cover. of all architects requirements. Audit insurance compliance by all Maintained an accurate register n Ensure practising architects practising architects database and provided on line have PI insurance cover. access to the list of registered Maintain a database and publish architects and companies and n Maintain the Register of the list of architects — the Register. partnerships. architects Fulfil accreditation processes Conducted the 5-yearly accreditation n Conduct accreditation with Deakin and RMIT universities, reviews of qualifications at annual review and assessment of approved Universities new program with the University of Melbourne n Conduct examinations for registration Conduct the 3-part Architectural Conducted Architectural Practice Practice Examination three times Examinations for 219 candidates, (Section 1a, 10,46) during the year and provide involving over 630 examiner hours preparatory candidate briefings. and held a seminar/briefing for 260 candidates.
Approval of architectural companies and partnerships Receive and process over 50 new 61 new companies or partnerships • Administer approval applications approved and checked for procedures compliance. Ensure architectural companies • Review company structure and partnerships are aware of 650 existing approvals renewed and within regulations and advise revised regulations checked for compliance firms on compliance Receive and process over 500 Maintained an accurate register • Maintain annual registration renewals database and provided on line of approved companies and access to the list of registered partnerships. Maintain a database and publish a companies and partnerships and list of approved companies and printed copies of the Register. • Maintain Register of partnerships architectural companies and Provided all Companies and partnerships and provide the Audit insurance compliance for all Partnerships with details of new list on line. architectural companies and regulatory requirements. (Section 1 b, 12) partnerships (continued)
5 Architects Registration Board of Victoria Annual Report 2006-2007
Purposes of the Architects Targets Key outcomes for 2006-2007 Act and key objectives
Regulate the professional conduct of architects Ensure the profession is informed The Architects Regulations including of regulatory requirements. Professional Conduct regulations n Maintain Architects are made by the Board and are Regulations and ensure available on the Board's website. All architects are supplied with Respond in a timely manner to architects have a copy in their the Regulations. consumer enquiries about Resources manual. regulatory requirements of n Provide advice to the architects. Numerous telephone enquiries from profession and public about both architects and the public about the professional conduct Initiatives to educate architects and professional conduct requirements regulations the public about professional are dealt with each year. standards expectations. n Disseminate advice to the Regulatory requirements are profession through the Complaints and inquiries based on supported by publication of regular Board Newsletter and provisions of the Act and educative material and sponsorship to both the public and the Regulations. of Awards that recognise and profession via the Board promote good architectural practice. website. ARBV brochures about architects' n Maintain a complaints and services and obligations under the inquiries process regarding Regulations are widely disseminated professional conduct. and available to all architects and their clients. The brochures are on (Section lc, 46) the Board's website.
The ARBV Architectural Services Award promotes good practice and recognises excellence of service to clients.
Complaint processes are based on the Act and Regulations. See below.
continued
6 Architects Registration Board of Victoria Annual Report 2006-2007
Purposes of the Architects Targets Key outcomes for 2006-2007 Act and key objectives
Provide a procedure for Over 50 telephone enquiries handling complaints against handled during the reporting period. architects 5 formal written complaints received Complaint, investigation and Respond in a timely manner to all and reviewed by the Board. inquiry processes provide enquiries from consumers and the consumers of architectural profession 2 Architects Tribunal inquiries services with a means of having conducted. their formal concerns reviewed Maintain efficient and transparent and where appropriate, pursued procedures for dealing with Policy and Procedures on at Tribunal. complaints and review of complaints handling, including complaints at the Board. mediation and Tribunal Inquiry are n Written complaints reviewed available for the public and the by the Board may be referred profession in writing and on the to Tribunal Policy documents made available website. n Tribunals independent of the to public and profession. Board hold inquiries and make determinations Provide mediation procedures. n Manage procedures for the Provide Tribunal Inquiry Tribunal process procedures n Provide independent legal assistance to Tribunals. n Provide advice to clients of architects about procedures and making a complaint. n Complaints may be referred to mediation.
(Section 1d, 18)
Regulate the use of the terms Maintain procedures for receipt Staff and data resources maintained "architect", "architectural and handling of alleged misuse of to administer the process. services," "Architectural terms. Design", "Architectural Design 17 individuals, firms or organisations Services" in relation to the Raise awareness at major contacted in writing regarding their design and construction of newspapers and other outlets such use of the prescribed terms. buildings or parts of buildings. as "Yellow Pages" and Municipal Councils. Compliance achieved with the The primary benefit is to consumers majority of cases without further who need a measure of confidence in Investigate allegations, obtaining action. the title: that it refers only to those legal advice as necessary and people or firms who have met the gain compliance where possible by 1 matter successfully prosecuted, criteria to qualify. correspondence. with fines and costs totalling $6,890.00. n Advise people of their Where there is prima facie obligations when using the evidence of a breach and no 2 matters referred for prosecution prescribed words. compliance is evident, prosecute at are pending. n Conduct investigations into the Magistrate's Court. use of the prescribed words and where necessary, obtain Publish outcomes in Annual report compliance through and on the Board's web site. Magistrate Court hearings. (Section le, 8, 46)
7 Architects Registration Board of Victoria Annual Report 2006-2007
INITIATIVES THAT COMPLEMENT THE PURPOSES OF THE ACT AND KEY OBJECTIVES
National initiatives and cooperation with Architects Boards in other jurisdictions Chairperson and Registrar attended Council meetings. Chairperson is Chair of the national Assessment panel The ARBV participates, through the national Council of Council. of Architects Boards (Architects Accreditation Registrar participated in a national review of Council of Australia - AACA), in mutual recognition accreditation procedures. arrangements that support nationally consistent Contributed to on-going review of the Architectural approaches to key Board functions; particularly in Practice Examination. relation to: Accreditation of architecture programs 12 Review of Academic Equivalence examinations Registration conducted. Architectural Practice Examinations Recognition of overseas qualifications 6 NPrA candidates monitored and 3 Victorian Alternative means of entry to registration - candidates passed during the reporting period National Program of Assessment. (N PrA) Professional conduct provisions.
ARBV Awards and publications promoting excellent practice
n ARBV Architectural Service Award n ARBV Professional Practice Award in conjunction with Melbourne, RMIT and Deakin Universities n The Women in Architecture Award in conjunction with the Universities and the Association of Women in Architecture. n Working with Your Architect brochure n Why should I engage an architect for my building project? brochure n Resources for Architects The Board acknowledges that the great majority of architects and architectural firms commit themselves to high standards of service and outcomes for the community. At the same time the Board deals with negative feedback from clients in relation to a minority of architects. While the Board is responsible for investigating and taking disciplinary action where applicable, it also takes an educative role to promote and recognise good practice. (Section 46, 59b) • The ARBV Architectural Services Award was successfully conducted for a second year. This award emphasises recognition of good practice and management on behalf of clients. Architects are nominated by their clients. An independent expert panel of community representatives and Board members judged the Award. The winners of the 2006 Architectural Services Award were Colcept Architects and Neometro Architects. • The Professional Practice Award recognises excellence in professional practice studies by a final year student in each Victorian University with an accredited program. • The Women in Architecture Award recognises excellence by a woman student in Design in each Victorian University with an accredited program. n The complementary brochure titled "Working with your Architect" features advice to the profession and clients of architects regarding the expectations and obligations of both parties. The aim is to educate and promote best practice. This brochure is well received by the profession and clients of architects. n The complementary brochure Why should I engage an architect for my building project? advises the public about typical architectural services, registration and professional conduct requirements of architects. n Resources for Architects is a binder containing all documents relevant to regulatory provisions for architects and is provided to all architects.
8 Architects Registration Board of Victoria Annual Report 2006-2007
MEMBERS OF THE ARCHITECTS REGISTRATION BOARD OF VICTORIA
Members in office at 30 June 2007 were:
Mr Andrew Hutson Chairperson of the Board. Architect nominated by the Minister from a panel of three names supplied by the approved schools of architecture. Re-appointed 2005.
Mrs Jenifer Nicholls Deputy Chairperson. Re-elected by architects 2005
Mr Jose Alfano Elected by architects 2005
Ms Vanessa Bleyer Nominated by the Minister administering the Consumer Affairs Act 1972. Appointed 2006
Ms Pippy Watson Nominated by the Minister administering the Consumer Affairs Act 1972. re- Appointed 2005
Ms Shelley Penn Nominated by the Minister as a senior practising government architect. Appointed 2006
Mr Gary Crutchley Nominated by the Minister from a panel of four names representing related professions: the institution of Engineers, Australia, Victorian Division; the Institution of Surveyors, Victoria; the Australian Institute of Quantity Surveyors and the Royal Australian Planning Institute. Appointed 2004.
Mr Bernie Everett Nominated by the Minister as one of two representatives of the building industry. Appointed 2005
Ms Karen McWilliam Nominated by the Minister from a panel of three names provided by the Royal Australian Institute of Architects. Appointed 2006
Vacant position One building representative position remains un-filled due to lack of nominations from the building industry.
Terms of appointment Members are appointed by the Governor in Council for a two year term, with the possibility of re-appointment. One half of the membership is normally appointed each year. Regulations give effect to appointments. Board members supply probity and pecuniary interests statements to the DSE on appointment and re-appointment each year.
Time and date of meetings and meeting procedure The Board meets formally each month between February-December, usually on the second Tuesday. Under the Architects Act, there are 10 members, with a quorum of six. In the period of this report the Board met on 13 occasions. Meetings of the Board are attended by the Registrar and Inquiries officer and co-opted experts as required.
The Act, Section 69 and 54 provides for the Board to regulate its proceedings. Standard meeting procedures are followed.
9 Architects Registration Board of Victoria Annual Report 2006-2007
Board members may, as part of their duties, review complaints against architects for the Board, serve on architecture schools accreditation panels and architect members may be examiners for the Architectural Practice Examination.
Audit committee The Board acts as the internal audit committee, receiving quarterly financial reports and approving major expenditures.
Sub-committees The Board holds special meetings as required and appoints sub-committees and working groups as required. These groups have no delegated powers. Sub-committees during the reporting period fulfilled their charter as follows: ARBV Architectural Services Award: Pippy Watson, Gary Crutchley, Jose Alfano
Report of Board members' attendance Andrew Hutson 12 of 13 meetings Jenifer Nicholls 11 of 13 meetings Pippy Watson 13 of 13 meetings Gary Crutchley 10 of 13 meetings Bernie Everett 11of 13 meetings Jose Alfano 11 of 12 meetings Karen McWilliam 7 of 10 meetings Appointed September 2006 Vanessa Bleyer 9 of 10 meetings Appointed September 2006 Shelley Penn 7 of 10 meetings Appointed September 2006 Roger Frith 3 Of 3 meetings Appointment ended September 2006 Janet Kaylock 2 Of 3 meetings Appointment ended September 2006
ADMINISTRATION AND MANAGEMENT
The Board is served by a small office staff responsible for the daily conduct of Board business. The office is the first point of contact for the public, including architects and students.
In fulfilling this role, staff provide advice on the full range of responsibilities under the Act, administer assessment, registration, complaints, Tribunals and facilitate policy and procedural matters on behalf of the Board.
Staff have maintained all existing functions and services and have made productivity improvements in key areas, particularly implementation of reviewed legislation, ensuring compliance with insurance requirements, advice to the public and profession on regulatory controls, finances and administrative processes associated with these developments.
Staff Workforce data
2005/06 2006/07 Executive Officers (salary greater than $100,000) nil nil Senior management (salary less than $100,000) 1 1 Administration Staff 2 2 Finance Staff nil nil Male 2.0 2.0 Female 1.0 1.0 TOTAL 2.4EFT 2.4EFT
10 Architects Registration Board of Victoria Annual Report 2006-2007
The Board's administration staff consisted of three on-going staff (2.4 EFT), appointed under section 57 of the Act by the Board itself. For the period covered by this Report, these staff were:
Mr Michael Kimberley Registrar (the chief executive officer and accountable officer for the purposes of Part 7, section 42, of the Financial Management Act 1994), responsible for all policy matters and registration of architects. Reports to Chairperson. (appointed December 1998).
Mr Adrian Magee Inquiries Officer responsible for administration of the Tribunals, inquiry and Title matters under the Act, reports to Registrar.(appointed June 1998).
Ms Erin Gibb Administrative Officer, responsible for administration, finance and office management reports to Registrar. (appointed October 2006.)
Principles and conditions of employment All staff are employed under the Victorian State Agencies Award 2003, as amended from time to time. The Board is committed to applying merit and equity principles when appointing staff. The Board's Code of Conduct outlines expectations of staff, including impartiality, integrity and responsive service. The Public Administration Act 2004 specifies a number of employment and conduct principles that must be observed by public sector organisations and their employees:
Employers must ensure: Employees must: • Decisions are based on merit • Act with impartiality • Employees are treated fairly and reasonably • Display integrity, including avoiding real or • Equal employment opportunity is provided apparent conflicts of interest • Reasonable avenues of redress against unfair or • Show accountability for actions unreasonable treatment • Provide responsive service
Occupational Health and Safety The Board monitors the occupational health and safety aspects of its premises, has reviewed work-stations and provided improved facilities; fosters safety in the workplace for staff and visitors through review of OHS policy and risk assessment and keeps an incident book. Risks such as fire are dealt with under building management procedures.
Annual Leave Annual leave commitments are reviewed regularly and maintained at not greater than 2 years' (8 weeks) leave for each person, with due allowance for leave planning over the course of the following year. Sick leave entitlements are not paid out on termination, although they may contribute to calculation of long service entitlements in certain circumstances. These are accounted for in the Board's records.
Superannuation Superannuation contributions are paid into to a fund nominated by each staff member, and are fully accounted for in the financial statements. These funds are currently held with REST and HESTA. The Board does not itself operate or act as a trustee for any scheme, and has no unfunded liabilities for superannuation.
Time Lost No time was lost during the year due to any industrial dispute or accident. The Board places no restriction on access to Union membership and deals directly with staffing matters.
11 Architects Registration Board of Victoria Annual Report 2006-2007
Structure of the Board Minister The Minister for Planning
Board Chairperson
Board Staff Registrar Inquiries Officer Administrative Officer
Solicitors The Board's solicitors are Maddocks, who provide advice as required on a fee-for-service basis. The Board also retains Mr Warrick Nelson, lawyer, of Harwood Andrews, to represent and advise Tribunals independent of the Board. This is to ensure that the independence of Tribunals is not compromised.
Accountant The Board's Accountant is August Consulting Services.
Compliance with Building Act 1993 The Board leases premises and complies with building maintenance provisions of the Building Act.
National Competition Policy and Competitive Neutrality The Board administers the Act and Regulations in the context of NCP. The Board imposes no duties or derives no benefits that conflict with the requirements of competitive neutrality. No other body, public or private undertakes the duties of the Board.
Community inclusiveness The Board is committed to applying merit and equity principles when appointing staff. Registration procedures, including examinations, are non-discriminatory and provide for recognition of a broad range of experience. One of the three Board-sponsored Awards is for female students in University Architecture programs. The Board is committed to meeting any particular cultural needs as identified. No specific projects have been aimed at the aged, youth or indigenous affairs except that the Board is committed to equity and diversity of access to registration as an architect and age or cultural background do not preclude entry to registration processes.
Research and Development No major research and development activities were undertaken in the reporting period.
Overseas Travel No overseas travel was undertaken in the reporting period.
Major changes or factors affecting performance There were no major changes or factors affecting the Board's performance during the year.
Major contracts The Board did not enter into any contracts greater than $10 million in value during the reporting period.
Consultancies The Board engaged no consultants during the reporting period.
Publications and information The main publications and their availability are listed on page 13.
12 Architects Registration Board of Victoria Annual Report 2006-2007
INFORMATION FOR THE PUBLIC AND THE PROFESSION
The Register Fundamental to the Board's operations and service to the public is the maintenance of a Register of all architects, architectural partnerships or companies registered with the Board. The Register is published each year and is available for sale. The Register is available for inspection free of charge at the Board's offices in normal office hours. A searchable list of all registered architects, companies and partnerships is also available on the Board's web site. Consultation of the Register is commonly undertaken by telephone. This represents a substantial part of the Board's service to the public. Inquirers receive immediate information where this is available, and written confirmation will follow within 2 working days, if this is required. Board website The Board maintains a web site with general information, a newsletter, advice about the Board's complaints process, a searchable list of practising architects, companies and partnerships and application forms for registration.
Complaint procedures Written advice about Board procedures with complaints is available to both the public and architects. The Board has a Policy on Complaints Handling and A Policy on Prosecutions and Referrals To Tribunals. This information is also available on the web site. The Board's block listing in the Architects section of the Yellow Pages refers to its role in regulating the profession. Pamphlets and brochures obtainable from the Board A pamphlet titled 'Is your Architect registered?'- 'What is the Architects Registration Board?' introduces the Board and its main functions to the public. This pamphlet is under review to improve and update it. A brochure titled "Working with your Architect" features advice to the profession and clients of architects regarding the expectations and obligations of both parties. The aim is to educate and promote best practice. The response to this brochure to date has been very positive, with additional orders from the profession. Over 16,000 brochures have been distributed to all architects, information outlets such as Municipal Councils, the Building Advisory Centre and Archicentre. It is also available on the Board's web site. A pamphlet titled Why should 1 engage an architect for my building project? advises the public about typical architectural services, registration and professional conduct requirements of architects and has been distributed to all Municipal Council Planning departments for display and distribution..
Newsletter for registered architects A periodical newsletter is published, containing advice about Board decisions, the legislation and regulations, examinations and items of general interest.
Guidelines to Architectural Practice The Guidelines are published to assist architects with their understanding of and compliance with the Professional Conduct Regulations. These Guidelines have been reviewed for provision to all architects.
Resources for Architects is a binder containing all documents relevant to regulatory provisions for architects and is provided to all architects.
Guidelines to registration and the Architectural Practice Examination Applicants for registration are provided with guidelines to the process and the functions of the Board. Seminars for candidates for registration are held each year in conjunction with the RAIA. Direct contact Numerous telephone and direct inquiries from the public and the profession are handled by office staff as part of the daily operation. Advice is given on the full range of Board functions, including complaints, requirements for registration and the registration status of architects.
13 Architects Registration Board of Victoria Annual Report 2006-2007
COMPLAINTS AND DISCIPLINARY PROCEEDINGS INVESTIGATIONS, INQUIRIES AND OUTCOMES
An inherent aspect of the legislation is Board action on behalf of consumers of architectural services. This takes many forms, ranging from verbal and written advice about the working relationship between architect and client to facilitation of formal complaint and inquiry or mediation procedures held at no cost to the complainant. Title breach actions, complaint investigation, Tribunal and Mediation procedures require a combination of investigative, legal, quasi-legal services and provision of hearing space, administrative and procedural costs each year.
Board and Tribunal procedures with complaints The Architects Act (Section 18) provides that the Board may inquire into an architect's fitness to practise or professional conduct. The Architects Regulations 2004 contain Professional Conduct Regulations required of architects. Inquiries and discipline procedures are managed by the Inquiries Officer. Each year the Board receives enquiries related to the services of architects. In many cases, the caller is seeking information or clarification of rights and responsibilities, normal practice and reasonable expectations of architects; generally not wishing to make a complaint. Callers are assisted as far as possible with information or referred to Board publications and other relevant sources. Some callers are seeking information about or clarification of the disciplinary provisions of the Act and Regulations. Other callers require information about complaint procedures and a complaint form, so they have the necessary documentation to make a formal complaint if they wish to do so. Complaints must be in writing and include a completed official complaint form, which is available from the Board. All complaints are carefully reviewed using documentation supplied by complainant and architect and further investigation conducted where necessary. If after reviewing a complaint the Board decides that there are prima-facie grounds for further inquiry, it refers the matter to the Architects Tribunal. The Tribunal operates independently of the Board and has access to its own legal advice. If the Architects Tribunal finds allegations against an architect proved, the Board is required to enforce the Determinations made by the Tribunal. The Act provides for application to be made to the Victorian Civil and Administrative Tribunal for review of a Determination made at an inquiry. The Act also provides for application to be made to the Victorian Civil and Administrative Tribunal for review of a decision by the Board not to refer a complaint to inquiry.
Panel of Architects Tribunal members In accordance with the requirements of the Act, a Panel of persons qualified to serve as Architects Tribunal Panel members has been appointed by the Minister. Bruce Allen, Margaret Pitt, Peter McEwan, Emanuel Moraitis, John Permewan, Peter McMahon, Andrew Begg, Tony Mussen, Alan Synman, Peter Haworth, Maggie Edmond, Sally Angell, Renee Gorenstein, Nicole Feeney, Ian Cunliffe, Drago Dragojlovic, Tony Hinz, Ian Lulham, Shirley Rooney, Michael Ryan, Les Schwarz, Mark Yorston, Heather Howes, Eliza Collier, Bronwyn Naylor, Peter Harkness.
Membership of Tribunal (1) A Tribunal must consist of— (a) one person who is a practising architect; and (b) one person who is not an architect; and (c) one person who is a representative of consumer interests. (2) The members of a Tribunal must be chosen from a panel of persons appointed by the Minister under section 21A.
14 Architects Registration Board of Victoria Annual Report 2006-2007
(3) A member of the Board cannot be a member of a Tribunal. (4) At least one member of a Tribunal is to be a person with legal experience and knowledge. (5) A Tribunal must elect one of its members to be the Chairperson of the Tribunal.
REPORTS OF ARCHITECTS TRIBUNAL INQUIRIES
No Architects Tribunal inquiries were completed during the reporting period. 10 complaints were made to the Board during the reporting period. The Board found that there were no grounds for referral to inquiry in 6 cases. 1 has been referred to the Architects Tribunal. 3 remain subject to review. Additionally, an Architects Tribunal appointed in March 2006 was adjourned until the conclusion of a concurrent VCAT hearing; it is scheduled to conduct its inquiry in August 2007. The incidence of complaints, as well as the proportion of complaints resulting in Tribunal inquiry, bears favourable comparison with the number of architects registered in Victoria (of whom approximately 2,800 are in practice).
REPORTS OF MEDIATION The Board may refer a complaint to Mediation if both parties are willing to mediate. (Architects Act 1991 18A(2)) Only qualified Mediators are appointed. Mediation does not prevent the Board determining that a Tribunal inquiry should be held into the same matters (the Act 18J); however, anything said or done in the course of mediation must be kept confidential and cannot be used in any inquiry unless all parties to the mediation agree in writing to the use of the information.(The Act 181(2) One mediation was conducted in the reporting period, the outcome of which was that the matters were not resolved.
2004 - 2005 2005 - 2006 2006 - 2007
Number of calls about 55 53 55 services of architects Number of complaint 29 26 44 forms provided Number of formal 8 5 10 complaints received
Matters pending 1 1 4 Number of Tribunal inquiries completed 2 2 0
Number of matters NA 0 1 referred to mediation
PROHIBITED CONDUCT - TITLE PROTECTION
Section 46 (k) of the Architects Act 1991 enables the Board to investigate and take proceedings for offences against [the] Act". The Act (Sections 4, 5, 6, 7 & 8) controls the title
15 Architects Registration Board of Victoria Annual Report 2006-2007 of "architect", as well as the expressions "architectural services", "architectural design services" and "architectural design" in certain contexts. It also contains more general provisions against "holding out".
Investigations of Title breach actions by the Board
The Board inquires into allegations of misuse of the title, as well as undertaking investigations on its own behalf. In the reporting period, 33 complaints of breaches of the Act were received, in addition to numerous telephone enquiries regarding registration status of individuals and firms. If after investigation it appears that a breach of the Act has occurred, a letter from the Board requiring compliance is sent, and normally this is sufficient to achieve compliance with the Act. In cases where this purpose is not achieved, the matter is referred to the Board's lawyers for advice regarding prosecution in the Magistrate's Court. During this reporting period, 15 letters of compliance were issued either to a person or firm representing themselves as an architect or using the protected terms, or to media outlets such as newspapers and magazines that have published the protected words in relation to persons or firms not registered or approved by the Board. One prosecution was completed during the reporting period (see below). Two matters have been referred for prosecution and charges have been issued in one of those. Title breach actions - summary
2004 - 2005 2005 - 2006 2006 - 2007
Number of Title 44 32 33 breach investigations Number of letters of 33 17 15 compliance issued Number of referrals 2 2 1 for prosecution
Number of completed 1 prosecutions
Prosecution of Dene Burgess and Burgess Properties Pty Ltd These matters were heard before Ms M Wakeling in the Melbourne Magistrates' Court on 16 May 2007. Burgess Properties Pty Ltd pleaded guilty to five charges of using the word 'architectural' in relation to the design of buildings, contrary to the former section 6(1)(b)(i) of the Architects Act 1991 (Act). Dene Burgess pleaded guilty to: n a charge of using the word 'architectural' in relation to the design of buildings, contrary to section 6(1)(b) of the Architects Act 1991 n five additional charges of using the word 'architectural' in relation to the design of buildings, contrary to the former section 6(1)(b)(i) of the Act; n and two charges of failing to comply with the condition of an undertaking to be of good behaviour, contrary to section 79(1) of the Sentencing Act 1991. Burgess Properties Pty Ltd was fined an aggregate of $2500. Dene Burgess was fined an aggregate of $2250. The magistrate granted a stay of six months for payment of the fines. She also ordered both defendants to pay costs of the prosecution in a sum to be agreed or, in the absence of agreement, to be determined by the court.
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COMMITTEES AND PANELS Panels are appointed in the following key areas of operation to fulfil the purposes of the Act: Tribunal inquiries, examinations and assessment, recognition of academic equivalence, review and accreditation of schools of architecture and their courses.
Tribunal panel The Board establishes its Tribunal 'standing' panel appointed by the Minister for Planning. See page 14 for membership of this panel.
The Board also maintains examination and accreditation panels. Advisory panels on major policy issues such as education policy, tribunals, legislation, competencies for the profession, are established on a needs basis to inform its decision-making.
An efficient examination process, based on national guidelines for consistency with other jurisdictions has been maintained. The yearly numbers of successful candidates remain consistent
The Assessment of Architectural Practice and other Examinations Under Regulation 48 of the Architects Regulations 2004, the Board has appointed the following architects to examine, under its supervision, applicants for registration, to ensure that their professional experience and understanding meets the standards required by the public interest: Mr Bruce Allen (Convenor) Mr Christopher Allen, Ms Karen Alcock, Mr Kavan Applegate, Mr Andrew Begg, Ms Regina Bron, Mr Vito Cassisi, Mr Phillip Cohen, Ms Susan deVere, Mr James Earle, Mr Gary Edwards, Ms Anna Ely, Ms Sandra Freeman, Ms Janet Fleming, Mr Robert Fleming, Mr Blair Gardiner, Ms Jillian Garner, Ms Jennifer Hocking, Ms Virginia Kirton, Mr Peter McGann, Ms Karen McWilliam, Mr Michael Leeton, Ms Clare Newton, Mrs Jenifer Nicholls, Mr Alex Njoo, Ms Kate Pointon, Mr Ross Ramus, Mr James Sadler, Mr David Sainsbery, Mr John Sanderson, Mr Philip Shaw, Mr Douglas Shields, Mr Damian Summers, Mr Keith Walter, Mr Thomas Van Schilfgaarde, Mr Simon Waters, Mr Thomas Wilson, Mr A. Yogaparan.
Candidates provide documentation of 2 years' worth of professional practice and take a one hour written exam. Candidates successful in Parts 1 and 2 take a one hour interview and the assessors recommend to the Board whether an applicant for registration has in their view attained a standard of professional practice satisfactory to the Board. This is provided for under section 10 (b) of the Act. The Board is very satisfied with the high standards maintained by examiners and the skilled manner in which they conduct the interviews. The Board believes that it offers candidates a fair but rigorous process, with due opportunity for further review if needed. This, in conjunction with flexible and supportive administrative arrangements for applicants, encourages a high admission rate to the profession. The Board provides briefings for examiners and candidates to assist with implementation of the examination. In the past year, 209 candidates were admitted to the examination, of whom 173 were successful. Alternative avenues to qualification for registration. The Board conducts examinations to enable people without a Bachelor of Architecture degree access to the registration process and reviews overseas qualifications. These examinations are the National Program of Assessment (NPrA) open to people with at least 7 years' experience in fields related to architecture and the Review of Academic Equivalence. Examiners for Review of Academic Equivalence and the NPrA are Mr Brian Mathieson, Mr Robert Fleming, Mr David Sainsbery, Mr Bruce Allen, Mr Anthony Mussen, Mr Ross Ramus, Mr Tom Paciocco.
17 Architects Registration Board of Victoria Annual Report 2006-2007
Accredited academic qualifications in Victoria The University of Melbourne: Bachelor of Architecture, Masters of Architecture (Coursework Stream C ) RMIT University Bachelor of Architecture Deakin University Bachelor of Architecture, Master of Architecture (Design) (Coursework) Accreditation Panel The Board has appointed Mr Robert McGauran, Ms Jenifer Nicholls, Ms Clare Newton, Mr Robert Fleming, Mr Bruce Allen, Ms Jennifer Hocking, Ms Lynette Julian, Mr Carey Lyon, Mr James Earle, Mr James Sadler, Mr Tom Van Schilfgaarde, Mr Gary Edwards, Mr Phillip Cohen, Ms Karen McWilliam, Mr David Sainsbery, Mr James Coulson as standing members of panels for accreditation and assessment of courses in architecture. These panels work in conjunction with the AACA and the RAIA as appropriate.
Mutual Recognition Within mutual recognition arrangements, approved qualifications and registration in other Australian States and Territories and New Zealand are recognised for registration purposes in Victoria. Architects registered in other States or Territories and New Zealand may register in Victoria without further examination. Registration fees apply.
Awards and Certificate Conferring Ceremony The Board held its annual Certificate Conferring Ceremony, on 6 December 2006. This occasion is an opportunity for newly registered architects to meet with Board members, examiners, and their colleagues. All architects who so wish, who have been registered in the previous year, may attend and receive a formal printed certificate in acknowledgement of their entry to the profession. Of the approximately 223 new registrations for the year, 108 registrants attended.
The ARBV Architectural Services Award was also presented, (see page 8), along with the Association of Women in Architecture Award and the Professional Practice award.
Association of Women in Architecture Award This prize is sponsored by the Association of Women in Architecture, the ARBV and the three participating Universities in recognition of the importance of design in architecture courses. The prize is awarded annually to an outstanding woman student in each final year course in architecture, in the field of architectural design on the recommendation of the Head of School of each approved course. The prize is valued at $500. The sponsor may elect not to make an award in any given year. The Head of each Architecture School forwards their nomination to the Registrar, who makes appropriate arrangements with the sponsor. The Award is presented annually at the ARBV Certification and Awards Ceremony
In 2006 the Prize was awarded to three women: Lin Zhoo from the University of Melbourne; Loren Holmes from Royal Melbourne Institute of Technology; and Eugenia Tan from Deakin University.
Professional Practice Award This is an award to the top 4th or 5th year student in a Professional Practice subject identified by the Head of School in each approved architecture course in Victoria. The student must be enrolled in an approved course that leads to satisfaction of the Board's academic requirements for registration. In 2006 the Prize was awarded to Megan Worthington, University of Melbourne; Nicola Garrod, RMIT; Erin Kyne & Jessica Hyde, Deakin University.
18 Architects Registration Board of Victoria Annual Report 2006-2007
PROCEDURES PURSUANT TO THE WHISTLEBLOWERS PROTECTION ACT 2001
The Whistleblowers Protection Act 2001 came into effect in January 2002. It is designed to protect people who disclose information about serious wrongdoing within the Victorian Public Sector and to provide a framework for the investigation of these matters.
The Protected Disclosure Coordinator for the Department of Sustainability and Environment, acts as an agent for the ARBV to receive disclosures under the Whistleblowers Protection Act 2001, and applies departmental procedures in managing disclosures. Disclosures may also be made directly to the Ombudsman. The contact details for the Protected Disclosure Coordinator and Ombudsman are:
Deidre Egan, Protected Disclosure Coordinator Department of Sustainability and Environment PO Box 500, East Melbourne Vic 3002. Telephone: 9637 8575 Facsimile: 9637 8128 Email: [email protected]
The Ombudsman Victoria Level 9, South Tower, 459 Collins Street, Melbourne Vic 3000. Telephone: 9613 6222 Toll free: 1800 806 314 Report for 2006/2007 There have been no disclosures made to the Board There have been no disclosures referred by the Board to the Ombudsman There have been no disclosures referred by the Ombudsman to the Board for investigation There have been no disclosures taken over by the Ombudsman There have been no requests by complainants to have their disclosure investigated by the Ombudsman. PRIVACY PRINCIPLES
The Architects Registration Board of Victoria (ARBV) is committed to responsible and fair handling of personal information, consistent with the Information Privacy Principles in the Information Privacy Act.
The ARBV complies with the Information Privacy Act 2000 in its collection and handling of personal information; in particular, the Information Privacy Principles outlined below.
IPP 1 Collection Collect only personal information that is necessary for performance of functions. Advise individuals that they can gain access to personal information.
IPP 2 Use and disclosure Use and disclose personal information only for the primary purpose for which it was collected or a secondary purpose the person would reasonably expect. Use for secondary purposes should have the consent of the person.
IPP 3 Data quality Make sure personal information is accurate, complete and up to date.
IPP 4 Data security Take reasonable steps to protect personal information from misuse, loss, unauthorised access, modification or disclosure.
IPP 5 Openness Document clearly expressed policies on management of personal information and provide the policies to anyone who asks.
19 Architects Registration Board of Victoria Annual Report 2006-2007
IPP 6 Access and correction Individuals have a right to seek access to their personal information and make corrections. Access and correction will be handled mostly under the Victorian Freedom of Information Act.
IPP 7 Unique identifiers A unique identifier is usually a number assigned to an individual in order to identify the person for the purposes of an organisation's operations. Tax File Numbers and Driver's Licence Numbers are examples. Unique identifiers can facilitate data matching. Data matching can diminish privacy. IPP 7 limits the adoption and sharing of unique identifiers.
IPP 8 Anonymity Give individuals the option of not identifying themselves when entering transactions with organisations, if that would be lawful and feasible.
IPP 9 Transborder data flows Basically, if your personal information travels, your privacy protection should travel with it. Transfer of personal information outside Victoria is restricted. Personal information may be transferred only if the recipient protects privacy under standards similar to Victoria's IPPs.
IPP 10 Sensitive information The law restricts collection of sensitive information like an individual's racial or ethnic origin, political views, religious beliefs, sexual preferences, membership of groups or criminal record.
The use or disclosure of personal information is linked to the purpose for which it is collected. For example, the purpose could be registration as an architect, admission to the Architectural Practice Examination, the registration of a business name or approval of an architectural partnership or company. The purpose could also be to pursue a consumer complaint, or to conduct an inquiry into professional practice. Members of the public who lodge a formal complaint are asked to provide some personal information for the purposes of the inquiry. Where an inquiry is received about the registered status of an architect, sufficient information to identify the architect is supplied. Other Boards also seek confirmation of registration.
The ARBV makes every effort to ensure that personal information collected, used or disclosed is accurate, complete and up-to-date. We have secure office premises and secure information technology arrangements to protect the personal information we hold. These measures complement our other privacy safeguards and help to protect your information from misuse, loss or unauthorised access, and from unauthorised modification or disclosure. Any inquiries about privacy matters may be made to the Registrar.
20 Architects Registration Board of Victoria Annual Report 2006-2007
Freedom of Information
The Board is a Government Agency under the terms of the Freedom of Information Act 1982. Accordingly, it is required to comply with the procedures that have been prescribed under which members of the public may gain access to information held by agencies.
Organisation and Functions: AGENCY CODE (1987): VA 1422 Establishment: 1922 (first establishment); currently established in 1991 Principal Officer: Mr A. Hutson, Chairperson Address: Level 7 372 Albert Street, East Melbourne 3002. Telephone: 03 9417 4444 Fax: 03 9417 4711 Act: Architects Act 1991 Regulations: Architects Regulations 2004
The Freedom of Information Act 1982 allows the public a right of access to documents held by the ARBV.
Freedom of Information requests are made in writing describing the documents requested and including payment of the application fee. The current fee is $22 per application.
Further charges may be payable. FOI fees and charges are not subject to GST.
FOI Access Arrangements Requests for information must be submitted to writing to: Mr. Michael Kimberley, Registrar, Architects Registration Board of Victoria, Level 7, 372 Albert Street, East Melbourne 3002. Enquiries can be e-mailed to: [email protected] The Registrar is the Board's Freedom of Information Officer, complies with the requirements for release of information in due form and time, and replies on the Board's behalf. FOI report 2006-2007 In the reporting period one request for information was received and complied with.
Statement of Availability of Other Information Information relevant to Financial Reporting Direction 22B of the Financial Management Act 1994 is held at the Board's office and is available on request, subject to the Freedom of Information Act 1982.
Declarations of Interest Members of the Board and staff have completed and lodged the required Declaration of Pecuniary Interest at the request of the Department. These are held securely in the Department, to which any inquiries should be addressed.
21 Architects Registration Board of Victoria Annual Report 2006-2007
ANNUAL FEES
Annual registration accounts were issued in May 2006 for payment by 1 July, for the period to 30 June 2007, as fees in advance.
A database for recording payment of fees enables accurate accounting of fees collected in relation to number of architects registered. The Board makes every reasonable attempt to contact architects who have not paid their account before it resolves to suspend their registration, and prompt provision is made for reinstatement on payment of a late fee and the annual balance. Fees and Charges
The fees listed below are those in the Architect Regulations 2004. Application for registration (includes certificate) $110
Application for approval and registration of an architectural partnership or $200 company
Annual fee (a) for a retired $30 (b) for non-practising architect $40
(c) architectural partnership or company, $200 (d) for any other architect $175
Fee for late payment (a) for a retired architect $15 (b) for a non-practising architect $20 (c) for any other architect or company $50
Fee for a copy of a page of the printed Register $5
Fee for a copy of the whole printed Register $100
Duplicate Certificate of Registration $50
Examination Fees Architectural Practice Examination — Logbook and Written paper $350
Architectural Practice examination by interview $300
22 Architects Registration Board of Victoria Annual Report 2006-2007
Financial Management
Code of Practice The Architects Registration Board of Victoria's Financial Code of Practice is consistent with its overall Code of Conduct, the Victorian Public Service Code of Conduct and the Standing Directions of the Minister for Finance under the Financial Management Act 1994.
Financial Statements A copy of the Operating Statement, Balance Sheet, Statement of Recognised Income and Expense and Cash Flow Statement, for the period ending 30 June 2007, has been prepared by the Board's accountant and reviewed by the Auditor General's agent before formal submission. These accounts and statements conform to the requirements of the Financial Management Act 1994 and appropriate Regulations and Directions, and have been approved by the Board at its meeting on 8 August 2006.
Summary of significant changes to financial position Operating expenses decreased in 2006-07 by $70,623 from 2005-06.
Major contributors to decreased expenses were: • A reduction in printing and post costs of $88,000. • A reduction in legal costs of $20,000 due to fewer complaints received.
The financial position improved due to changes in Regulatory fees and a better rate of compliance with payment.
Audit The audit for the period of 1 July 2006 to 30 June 2007 was undertaken by the Auditor General, through his agent. The accounts were prepared for the auditor by the Board's Accountant and Administrative Officer. The Audit also includes a review of management and office procedures, which highlights areas for improvement.
Management and Procedures All key operations are fully documented, including financial management policy and procedures and risk management. The Board has a Code of Conduct document for Board members and staff.
The Registrar reviews and signs off all transactions, including orders, purchases, petty cash, postage, banking and investments at appropriate intervals. All major purchases are approved by the Board. The Board operates an adequate internal audit system with quarterly financial reports and reviews. The Board's Accountant undertakes bank reconciliations, quarterly and annual review of finances, and is otherwise available to advise the Board on amendments to procedures.
Five year financial summary
2007 2006 2005 2004 2003
$ $ $ $ $
Total revenue 752,670 712,416 710,949 701,483 650,541
Operating expenses 725,065 795,688 728,271 517,457 441,365 Net result from operating activities 27,605 -83,272 -17,322 184,026 209,176 Net increase/decrease in cash held 128,514 -37,874 -387,348 212,999 390,623
Total assets 1,245,062 1,162,127 1,210,536 1,278,815 1,050,452 Total liabilities 516,314 460,984 426,121 477,078 432,741
23 VAG 0 Victorian Auditor-General's Office
WEB SITE AUDIT REPORT
INDEPENDENT AUDITOR'S REPORT
ARCHITECTS REGISTRATION BOARD OF VICTORIA
To the Members of the Parliament of Victoria and Members of the Board of the Architects Registration Board of Victoria
Matters Relating to the Electronic Presentation of the Audited Financial Report This auditor's report for the financial year ended 30 June 2007 relates to the financial report of the Architects Registration Board of Victoria included on its web site. The Board of the Architects Registration Board of Victoria is responsible for the integrity of the web site. I have not been engaged to report on the integrity of the web site. The auditor's report refers only to the statements named below. An opinion is not provided on any other information which may have been hyperlinked to or from these statements. If users of this report are concerned with the inherent risks arising from electronic data communications, they are advised to refer to the hard copy of the audited financial report to confirm the information included in the audited financial report presented on this web site.
The Financial Report The accompanying financial report for the year ended 30 June 2007 of the Architects Registration Board of Victoria which comprises Operating Statement, Balance Sheet, Statement of Recognised Income & Expenditure, Cash Flow Statement, a summary of significant accounting policies and other explanatory notes to and forming part of the financial report, and the Accountable Officer's and Responsible Body's Declaration has been audited.
The Responsibility of the Members of Board for the Financial Report The Menibers of the Board of the Architect Registration Board of Victoria are responsible for the preparation and the fair presentation of the financial report in accordance with Australian Accounting Standards (including the Australian Accounting Interpretations) and the financial reporting requirements of the Financial Management Act 1994. This responsibility includes: • designing, implementing and maintaining internal controls relevant to the preparation and fair presentation of the financial report that is free from material misstatement, whether due to fraud or error • selecting and applying appropriate accounting policies • making accounting estimates that are reasonable in the circumstances.
Auditor's Responsibility As required by the Audit Act 1994, under the delegated authority provided by the Auditor-General, my responsibility is to express an opinion on the financial report based on the audit, which has been conducted in accordance with Australian Auditing Standards. These Standards require compliance with relevant ethical requirements
Level 24, 35 Collins Street, Melbourne Vic. 3000 Telephone 61 3 8601 7000 Facsimile 61 3 8601 7010 Email [email protected] Website www.audit.vic.gov.au
Auditing in the Public Interest VAG 0 Victorian Auditor-General's Office
Independent Auditor's Report (Continued) relating to audit engagements and that the audit be planned and performed to obtain reasonable assurance whether the financial report is free from material misstatement.
An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial report. The audit procedures selected depend on judgement, including the assessment of the risks of material misstatement of the financial report, whether due to fraud or error. In making those risk assessments, consideration is given to internal control relevant to the Board Members' preparation and fair presentation of the financial report in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity's internal control. An audit also includes evaluating the appropriateness of the accounting policies used, and the reasonableness of accounting estimates made by the Board Members, as well as evaluating the overall presentation of the financial report.
I believe that the audit evidence obtained is sufficient and appropriate to provide a basis for my audit opinion.
Independence The Auditor-General's independence is established by the Constitution Act 1975. The Auditor-General is not subject to direction by any person about the way in which his powers and responsibilities are to be exercised. The Auditor-General, his staff and delegates comply with all applicable independence requirements of the Australian accounting profession.
Auditor's Opinion In my opinion, the financial report presents fairly, in all material respects, the financial position of the Architects Registration Board of Victoria as at 30 June 2007 and its financial performance and cash flows for the year then ended in accordance with applicable Australian Accounting Standards (including the Australian Accounting Interpretations), and the financial reporting requirements of the Financial Management A t 1994.
Adam G Roberts UHY Haines Norton — Chartered Accountants Delegate of D.D.R. Pearson Auditor-General
Melbourne
Dated this day of f trironp 2007
Level 24, 35 Collins Street, Melbourne Vic. 3000 Telephone 61 3 8601 7000 Facsimile 61 3 8601 7010 Email comments©audit.vic.gov.au Website www.audit.vic.gov.au
Auditing in the Public Interest Architects Registration Board of Victoria Annual Report 2006-2007
Financial Statements and Certification
Statement by the Architects Registration Board of Victoria for the year ended 30 June 2007
Accountable Officer's and Responsible Body's Declaration We certify that the attached financial statements for the Architects Registration Board of Victoria have been prepared in accordance with Part 4.2 of the Standing Directions of the Minister for Finance under the Financial Management Act 1994, applicable Financial Reporting Directions, Australian accounting standards and other mandatory professional reporting requirements. We further state that, in our opinion, the information set out in the operating statement, balance sheet, statement of recognised income and expense, cash flow statement and notes to and forming part of the financial statements, presents fairly the financial transactions during the year ended 30 June 2007 and financial position of the Board as at 30 June 2007. We are not aware of any circumstance which would render any particulars included in the financial statements to be misleading or inaccurate. This statement is signed for and on behalf of the Board by
#7dH% Accountable Officer Michael Kimberley
Dated this gia(e,,r%,, day of .2/e•kr/rikpa
26 Architects Registration Board of Victoria Annual Report 2006-2007
Operating Statement for the financial year ended 30 June 2007 Notes 2007 2006 $ $ Income Revenue from ordinary activities 2 752,670 712,416 Total income 752,670 712.416
Expenses Registration expenses 13,563 7,113 Annual registration expenses 41,441 34,365 Employee entitlements 150,731 156,262 Professional services 144,938 147,283 Administration expenses 3 68,648 64,337 Examination expenses 104,095 97,060 Occupancy expenses 106,173 106,444 Postage, printing & stationery 38,494 126,612 Depreciation 56,982 56,212 Total expenses 725.065 795.688
Net result from continuing operations 27,605 (83,272) Net result for the period 27.605 (83,272)
The accompanying notes form part of these financial statements
27 Architects Registration Board of Victoria Annual Report 2006-2007
Balance Sheet for the financial year ended 30 June 2007 Notes 2007 2006 $ $ Current assets Cash assets 4 919,978 791,464 Receivables 5 59,442 58,658 Prepayments 9,413 10,522 Inventory 1,350 0 Total current assets 990.183 860.644 Non-current assets Fixed Assets 6 254,879 301,483 Total non-current assets 254,879 301,483 Total assets 1,245,062 1,162,127
Current liabilities Annual Registration Fees received in Advance 1e 432,811 382,560 Payables 43,264 32,043 Provision for employee entitlements 7 39,407 46,381 Total current liabilities 515.482 460,984 Non-current liabilities Provision for employee entitlements 7 832 0 Total non-current liabilities 832 0 Total liabilities 516,314 460,984
Net Assets 728,748 701,143
Equity Contributed Capital 8 221,718 221,718 Retained Profits 9 507,030 479.425 Total equity 728,748 701,143
The accompanying notes form part of these financial statements.
28 Architects Registration Board of Victoria Annual Report 2006-2007
Statement of recognised income and expense for the financial year ended 30 June 2007 2007 2006 $ $ Net income recognised directly in equity 0 0 Net result for the period 27,605 (83,272) Total recognised income and expense for the period 27.605 (83.2721
Cash Flow Statement for the financial year ended 30 June 2007 2007 2006 Notes $ $ Inflows Inflows (Outflows) (Outflows) CASHFLOWS RESULTING FROM OPERATING ACTIVITIES Receipts: Interest 35,771 33,851 Receipts from Subscribers and Sundry Income 818,366 733,698
Payments: Payments to Suppliers and Employees (715,245) (792,062)
NET CASH PROVIDED BY (USED IN) OPERATING ACTIVITIES 10(b) 138.892 (24,513)
CASHFLOWS FROM INVESTING ACTIVITIES: Payments for Plant & Equipment (10,378) (13,361) NET CASH PROVIDED BY / (USED IN) INVESTING ACTIVITIES (10,3781 £13.361) Net increase (decrease) in Cash Held 128,514 (37,874) Cash at I July 791,464 829,339
CASH AT 30 JUNE 10(a) 919 978 791,464
The accompanying notes form part of these financial statements
29 Architects Registration Board of Victoria Annual Report 2006-2007
Notes to the financial statements for the financial year ended 30 June 2007
Note 1. Summary of accounting policies Statement of compliance The general purpose Financial Statements of the ARBV have been prepared in accordance with the provisions of the Financial Management Act 1994 and Australian Accounting Standards, including Australian Accounting Interpretations and other authoritative pronouncements of the Australian Accounting Standards Board. It should be noted that under A-IFRS, there are requirements that apply specifically to not-for- profit entities that are not consistent with IFRS requirements. Where appropriate, the Board applies those paragraphs in accounting standards applicable to non-for-profit entities. Basis of preparation The financial report has been prepared on the historical cost basis whereby assets are recorded at purchase price plus costs incidental to their acquisition and do not take into account changing money values nor the current cost of non-current assets (unless specifically stated). Accounting policies are selected and applied in a manner which ensures that the resulting financial information satisfies the concepts of relevance and reliability, thereby ensuring that the substance of the underlying transactions or other events is reported.
(a) Accrual Basis Except where otherwise stated, these financial statements have been prepared on the accrual basis whereby revenues and expenses are recognised when they are earned or incurred, and are brought to account in the period to which they relate.
(b) Rounding Off All amounts shown in the financial statements are expressed to the nearest dollar.
(c) Depreciation Depreciation is provided on plant and equipment. Assets with a cost in excess of $200 are capitalised and depreciation has been provided on depreciable assets so as to allocate their cost — or valuation- over their estimated useful lives. All fixed assets are depreciated over their useful lives commencing from the time the asset is held ready for use. Depreciation is charged on a straight line basis or diminishing value method. The depreciation rates used for the depreciable assets are as follows: Computer equipment 5% to 25% Furniture & Fittings 11% to 20% Leasehold Improvements 14%
The carrying amount of each fixed asset is reviewed annually by the Board to ensure that it is not in excess of the recoverable amount of the asset. (d) Impairment of Assets All assets are assessed annually for indications of impairment. If there is an indication of impairment, the assets concerned are tested as to whether their carrying value
30 Architects Registration Board of Victoria Annual Report 2006-2007
exceeds their recoverable amount. Where an asset's carrying value exceeds its recoverable amount, the difference is written off by a charge to the operating statement except to the extent that the write-down can be debited to an asset revaluation reserve amount applicable to that class of asset. The recoverable amount for most assets is measured at the higher of depreciated replacement cost and fair value less costs to sell. Recoverable amount for assets held primarily to generate net cash inflows is measured at the higher of the present value of future cash flows expected to be obtained from the asset and fair value less costs to sell. It is deemed that, in the event of the loss of an asset, the future economic benefits arising from the use of the asset will be replaced unless a specific decision to the contrary has been made. (e) Revenue Recognition Revenues from registration fees and sundry income are recognised when they are earned. Registration fees received relating to the following year are recognised as fees received in advance at year end, as the service has not yet been provided. Legal Fees Recovery are recognised from the date of the Tribunal Determination.
(f) Employee Entitlements Provision is made in respect of the Board's liability for annual leave and long service leave at the balance date, based on pay rates expected to be paid when leave is taken. Sick leave is non vesting and no liability recognised as amounts payable are not expected to exceed future entitlements that will accrue. Employee entitlements that could be payable if an employee leaves within the next 12 months period and cannot be unconditionally deferred by the Board beyond that period, are classified as current liabilities. Employee entitlements estimated to be paid within the next 12 months in the ordinary course of operations is $39,407 (2005-06 - $46,380).
Long Service Leave The provision is measured at the present value of the estimated future cash outflow arising from the employee's services up to that date. The employee becomes entitled for Long Service Leave after completing 7 years service with the Board, or in certain circumstances an employee becomes entitled to pro-rata Long Service Leave after completing 4 years service with the Board.
Wages and Salaries, Annual Leave and Accrued Days Off Liabilities for wages and salaries, annual leave and accrued days off are recognised, and are measured as the amount unpaid at the reporting date in respect of employee's services up to that date.
31 Architects Registration Board of Victoria Annual Report 2006-2007
Superannuation Contributions are made by the Board to a private employee superannuation fund and are charged as expenses when incurred. The Board contributed the required Superannuation Guarantee Levy, at 9% of salary in 2006-2007.
(g) Debtors Debtors are recognised at the amounts receivable and are due for settlement within the terms stated, usually thirty days from the end of the month in which the debt is recognised.
(h) Payables Creditors and accrued expenses are normally paid thirty days from the end of the month in which the liability is recognised.
(I) Contributed Capital Contributed capital was transferred from accumulated surplus from 1 July, 2001 as required in Department of Treasury and Finance Bulletins 39 and 40.
0) Lease Payments A distinction is made between finance leases which effectively transfer from the lessor to the lessee substantially all the risks and benefits incidental to ownership of leased non- current assets, and operating leases under which the lessor effectively retains all such risks and benefits. Where a non-current asset is acquired by means of a finance lease, the minimum lease payments are discounted at the interest rate implicit in the lease. The discounted amount is established as a non-current asset at the beginning of the lease term and is amortised on a straight-line basis over its expected useful life. A corresponding liability is established and each lease payment is allocated between the principal component and the interest expense. Operating lease payments are representative of the pattern of benefits derived from the leased assets and accordingly are charged against revenue in the periods in which they are incurred.
32 Architects Registration Board of Victoria Annual Report 2006-2007
Notes to the Financial Statements for the Year Ended 30 June 2007
NOTE 2. Net result from operations 2007 2006 $ $ Income Revenue from fees: Annual Registration 542,370 534,227 Entrance, Reinstatement & Certificate 43,770 34,459 Revenue from examinations: Examination 112,750 98,550 Log Book & Guide 11,156 10,037 Interest Received: Variable Interest 35,771 33,851
Register Sales 600 200 Sundry Income 1,076 652 Legal Fees Recovery 5,177 440 Revenue from continuing operations 752.670 712.416
NOTE 3. Administration expenses
The Administration expenses comprise
2007 2006 $ $ Finance and Bank Charges 8,184 8,201 Advertising 7,202 3,901 Travel and Accommodation 5,692 2,017 Sponsorship and Awards 13,076 14,341 Other Expenses 18,245 22,350 Subscriptions 16,249 13,527 Total administration expenses 68,648 64,337
33 Architects Registration Board of Victoria Annual Report 2006-2007
Notes to the Financial Statements for the Year Ended 30 June 2007 NOTE 4. Cash assets 2007 2006 $ $ Cash on Hand 355 400 Cash at Bank 919,623 791,064 Total cash assets 919.978 791.464,
NOTE 5. Receivables Debtors 59,442 58,658 Total receivables 59.442 58.658
NOTE 6. Fixed Assets
2007 2006 $ $ Office Equipment 123,556 118,484 Accumulated Depreciation (55,369) (40,143) 68.187 78.341 Leasehold Improvements 270,237 268,043 Accumulated Depreciation (83,545) (44,901) 186.692 223.142 254.879 301.483
Reconciliations of the carrying amounts of each class of fixed assets at the beginning and end of the current and previous financial year are set out below
2007 Office Equipment Leasehold Total Improvements Carrying amount at Start of Year 78,341 223,142 301,483 Additions 8,184 2,194 10,378 Disposals 0 0 0 Depreciation (18,338) (38,644) (56,982) Carrying Amount at End of Year 68.187 186.692 254.879
2006 Office Equipment Leasehold Total Improvements Carrying amount at Start of Year 86,975 257,359 344,334 Additions 9,247 4,114 13,361 Disposals 0 0 0 Depreciation (17,881) (38,331) (56,212) Carrying Amount at End of Year 78.341 223.142 301,483
34 Architects Registration Board of Victoria Annual Report 2006-2007
Notes to the Financial Statements for the Year Ended 30 June 2007
NOTE 7. Employee Entitlements
2007 2006
Current Provision for Annual Leave 16,493 19,983 Provision for Long Service Leave 22,914 26,397 Total current entitlements 39,407 46.380 Non-Current Provision for Long Service Leave 832 0 Total non-current entitlements 832 0 Total employee entitlements 40.239 46.380
NOTE 8. Contributed Capital
Contributed Capital — Balance as at 1/7/2006 221,718 221,718 Balance as at 3016/2007 221.718 221,718
NOTE 9. Retained Surplus
Retained surplus at the beginning of the year 479,425 562,697 Net Surplus for the year 27,605 (83,272) Retained surplus at the end of the year 507,030 479.425
NOTE 10. Notes to the cash flow statement
2007 2006 $ $ Cash on Hand 355 400 Cash at Bank 919,623 791,064
919,978 791.464
(b) Reconciliation of Net Cash provided by Operating Activities to Net Profit
Operating Result— Net Surplus/(Deficit) 27,605 (83,272) Add non-cashflows Depreciation 56,982 56,212
Changes in Assets & Liabilities (Increase) Decrease in Receivables (784) (40,755) Decrease (Increase) in Prepayments 1,109 8,438 Decrease (Increase) in Inventory (1,350) 0 Increase (Decrease) in Payables 11,221 (15,085) Increase (Decrease) in Annual Fees in Advance 50,251 43,890 (Decrease) Increase in Provision for employee entitlements (6,142) 6,058 Net cash provided (used) by operating activities 138,892 (24,513)
35 Architects Registration Board of Victoria Annual Report 2006-2007
Notes to the Financial Statements for the Year Ended 30 June 2007
NOTE 11. Capital expenditure commitments At 30 June 2007 there were no capital commitments.
NOTE 12. Contingent liabilities At 30 June 2007 there were no contingent liabilities in existence.
NOTE 13. Subsequent events No material concerns/events have occurred subsequent to balance date.
36 Architects Registration Board of Victoria Annual Report 2006-2007
NOTE 14. Financial instruments interest rate exposure
The following table details the ARBV's exposure to interest rate risk as at 30 June 2007
Floating Floating Interest Non Interest Non Interest Total Total Interest Rate Rate Bearing Bearing 2007 2006 2007 2006 2007 2006 Financial assets $ $ $ $ $ $ Cash 919,623 791,064 355 400 919,978 791,464 Receivables 52,721 52,232 6,721 6,426 59,442 58,658
Total Financial Assets 972.344 843.296 7.076 6.826 979.420 850.122 Weighted Average interest Rate 4.73% 4.64% Financial Liabilities Payables 43,264 32,043 43,264 32,043 Total Financial Liabilities 0 0 43.264 32.043 43.264 32.043 Net Financial Assets/ Liabilities 972,344 843.296 -36.188 -25,217 936.156 818.079
37 Architects Registration Board of Victoria Annual Report 2006-2007
Notes to the Financial Statements for the Year Ended 30 June 2007
The carrying amount and net fair values of financial assets and liabilities at balance date are:
Net Market Value
Total Total Total Total
2007 2007 2006 2006
Book Value Net Market Book Value Net Market Value Value
$ $ $ $ Financial Assets Cash 919,978 919,978 791,464 791,464 Receivables 59,442 59,442 58,658 58,658
Total Financial Assets 979.420 979,420 850.122 850.122 Financial Liabilities Payables 43,264 43,264 32,043 32,043 Total Financial Liabilities 43.264 43.264 32,043 32.043 Note: The Net Fair value of financial assets and liabilities are not materially different to the carrying book value of assets and liabilities.
38 Architects Registration Board of Victoria Annual Report 2006-2007
NOTE 15. Responsible person — related party disclosures
(a)The names of the persons who were Responsible Persons at any time during the financial year were:
Minister The Hon. Justin Madden (Minister for Planning)
Board Members: Chairperson Andrew Hutson Deputy Chairperson Jenifer Nicholls Pippy Watson Gary Crutchley Jose Alfano Bernie Everett Vanessa Bleyer Shelley Penn Karen McWilliam
Accountable Officer Michael Kimberley (Registrar) (b) The number of Responsible Persons whose total remuneration fell within the following band:
2007 2006 $0- $9999 (Board Members) 9 10 $50,000 - $59,999 (Accountable Officer) 1 1
The remuneration of the Minister is disclosed in the Financial Statements of the Department of Premier and Cabinet
(c)The total remuneration paid to Responsible Persons during the year was $73,144 ($67,823 in 2005-06). Included are amounts paid to Board members for additional services i.e. Examiner Fees, Tribunal fees.
(d)No Responsible Person was in receipt of nor had any retirement benefits set aside during the current year or in the previous year.
(e)As at 30 June 2007 there were no loans in existence to any Responsible Person that have been made, guaranteed or secured by the Board.
(f) No Responsible Person has, since the end of the previous financial year, received or become entitled to receive, a benefit by reason of a contract made by the Board or a related organisation with the Board or with a firm of which he is a member or with a company in which he has a substantial financial interest.
Executive Officer Remuneration No Executive Officer of the Board received remuneration in excess of $100,000.
39 Architects Registration Board of Victoria Annual Report 2006-2007
NOTE 16. Superannuation (a) The Board contributes to the REST and to HESTA, to accounts for each of the permanent staff. (b) Board members, examiners and tribunal members who are deemed casual staff, nominate their personal superannuation fund when their quarterly wage exceeds the requirements of the Superannuation Guarantee. (c) The amount of total contributions made by the Board pursuant to the 9% levy was $13,911 (2005-06, $13,135). (d) The employer's contribution is calculated at 9% of base salary, in the case of employees. (e) There are no loans from the employee superannuation fund.
NOTE 17. Operating leases
(a) Operating leases contracted for but not capitalised in the accounts payable. 2007 2006
Not later than one year 73,760 73,760 Later than one, not later than five years 104,493 178,253 178.253 252.013
The lease relates to the Board's premises at 7/372-377 Albert Street East Melbourne, and is for a 5 year period from November 2004 with two options for a further 5 years and 2 years, respectively. The lease commitments are subject to annual CPI increases following the commencement of the 3 `d year of the lease term.
40 Architects Registration Board of Victoria Annual Report 2006-2007
Disclosure Index The 2005/2006 Annual Report of the ARBV is prepared in accordance with relevant Victorian legislation. This index has been prepared to facilitate identification of the authority's compliance with statutory disclosure requirements Legislation Requirement Page Reference
Ministerial Directions Report of Operations Charter & Purpose FRD 22B Manner of establishment and relevant Minister 3 Functions, powers, objectives and duties 3-8 Services provided and persons or sections of community served 3-8, 13, 14
Management & Structure FRD 22B Names of governing board members& Chairperson 9 Names of senior office holders and staff and brief description of each 11 officer's responsibility and Workforce data 10-11 Structure 12 Major changes or factors affecting performance 23 Disclosure of major contracts 12
Financial and other information FRD 22B Workforce data (current and previous year) and principles and conditions of 10 employment. Application and operation of FOI Act 1982 21 Application and operation of Information Privacy Act & Whistleblowers Act 19-20 Compliance with building and maintenance provisions of Building Act 1993 12 Summary of financial results with previous year comparatives 23 Summary of significant changes in financial position 23 Operational objectives and performance against those objectives 5-8
Number and total cost of consulting engagements, each costing > $100,000 (Nil) 12 Number and total cost of consulting engagements, each costing <$100,000 (Nil) 12 Subsequent events affecting operation in future 37 Statement of Availability of Other Information 21 In accordance with FRD 22 "consultancy" arrangements undertaken by the Board are all in the nature of contractual relationships to provide goods and services, perform functions outsourced, which implement decisions of the Board. FRD 15A Statutory disclosure and other requirements 40 Executive officer disclosures FRD 22B National Competition Policy Competitive neutrality statement 12 FRD 23 Public Sector Superannuation Scheme: (Nil) list of funds 11 membership, terms and conditions (Not applicable) investment performance report (Not applicable) actuarial overview (Not applicable) FRD 22B Relevant information: pecuniary interest declarations 9 share details held beneficially (Nil) details of publications 13 overseas visits 12 occupational health and safety 11 industrial relations; time lost 11 major committees, purposes and performance 14, 17, 18 Major research and development activities undertaken 12
41 Architects Registration Board of Victoria Annual Report 2006-2007
Financial Statements
Financial statements SD 4.2(b) Operating Statement 28 Balance Sheet 29 Statement of recognised income and expense 30 Cash Flow Statement 30 Notes to the financial statements 31 Consolidated statements Not applicable Basis of preparation 31 Accrual Basis 31 Previous year disclosure 31 SD 4.2( c) Compliance with Australian accounting standards and other authoritative 31 pronouncements SD 4.2 ( c) Compliance with Ministerial Directions 31 nearest dollar reference > $10,000,000 Not applicable > $1,000,000,000 Not applicable
FRD 15A Signed financial statements fair presentation of transactions 27 according with Directions 27
SD 4.2(b) Operating revenue by class 28 Investment income by class, interest 30 Profits arising from sale of non current assets (Nil) Material revenues from exchanges (Nil) Depreciation, amortisation or diminution in value 31, 35 Bad and doubtful debts 35 Financing costs 34 Net increment/decrement on revaluation Not applicable Audit expense 34
SD 4.2 (b) Cash and cash equivalents 30 Inventories by class 30 Receivables, including trade debtors, loans and other debtors 35 Other assets, including prepayments 29 Investments by class (Nil) Property, plant, equipment 35 Intangible assets (Nil) Overdrafts (Nil) Bank loans, bills payable, promissory notes, debentures and other loans (Nil) Trade and other creditor 31 Finance, lease liabilities 41 Provisions, including employee entitlements 36 Contributed capital 36 Issued capital (Nil)
SD 4.2(b) Reserves, and transfers to and from reserves, shown separately asset revaluation reserve (Nil) general reserve (Nil) special purpose reserve (Nil) retained earnings, accumulated losses 35
42 Architects Registration Board of Victoria Annual Report 2006-2007
SD 4.2 (b) Other information securing liabilities as a charge on assets 29 material contingent liabilities, security 37 commitments for expenditure and timing 37 government grants (Nil) employee superannuation funds 41 name of body 3, 26 basis for calculation 30 contributions made during the year 28 contributions outstanding at the end of the year (Nil) loans from the scheme (Nil) assets received without adequate consideration (Nil) Legislation
Freedom of Information Act 1982 21 Architects Act 1991 4 Financial Management Act 1994 3, 23 Audit Act 1994 24 Whistleblowers Protection Act 2001 19
43 Architects Registration Board of Victoria Annual Report 2006-2007
STATISTICS 2001 - 2007
2000-01 2001-02 2002-03 2003-04 2004-05 2005-06 2006-07
New registrations 113 119 143 145 127 128 111 Male
Female 34 29 40 48 36 65 61
New 42 58 51 54 42 62 61 companies/partnerships
Individual resignations 14 11 20 20 4 16 19
Company/partnership 15 10 11 15 6 10 9 resignations
Individual suspensions 102 170 255 143 272 253 121 (fee or insurance compliance)
Individual Suspension (discipline)
Company/partnership 8 25 45 13 40 43 35 suspensions (non payment) Company/partnership ------Suspension (non-compliance)
Individual 243 140 re-instatement 42 133 193 67 227
Company/partnership 9 12 26 9 21 10 20 re-instatement Architectural Practice Exam passes 75 135 146 148 88 173 189
Registered individuals, partnerships and companies at 30 June 2007.
Total Individuals registered 3285 3326 3195 3269 3155 3360 3392 Total Practising Practising 2759 2784 Retired/Non- Retired/non practising 601 practising 519
Practices approved 540 563 575 594 582 650 687 Total
44 Architects Registration Board of Victoria Annual Report 2006-2007
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