FIVB Beach Volleyball World Tour Propertyterms and Conditions
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FIVB Beach Volleyball World Tour property Terms and Conditions (Updated 25 May 2018) Contents FIVB WORLD TOUR ......................................................................................................................................................... 2 FIVB WORLD TOUR STAR STRUCTURE ....................................................................................................................... 2 YOUR EVENT IN THE CALENDAR ................................................................................................................................. 2 LOC’s RESPONSIBILITIES .............................................................................................................................................. 2 PARTICIPATING TEAMS RESPONSIBILITIES ............................................................................................................... 2 APPLICATION PROCESS ................................................................................................................................................ 3 AGREEMENT LENGTH AND AGREEMENT PARTIES ................................................................................................... 3 INFRASTRUCTURE AND FACILITIES ............................................................................................................................ 4 COSTS OF LOC STAFF ................................................................................................................................................... 4 ACCOMMODATION AND TRANSPORTATION COSTS OF THE FIVB DELEGATES AND TEAMS ............................. 5 PRIZE MONEY.................................................................................................................................................................. 5 COMPETITION FORMAT AND SCHEDULE (Men and Women) ..................................................................................... 6 THE IMPORTANCE OF YOUR EVENT FOR THE FIVB WORLD RANKING.................................................................. 6 TECHNOLOGY ................................................................................................................................................................. 7 SPORT EQUIPMENT SUPPLIED BY THE FIVB ............................................................................................................. 8 COMMERCIAL BENEFITS ............................................................................................................................................... 8 MARKETING GUIDELINES .............................................................................................................................................. 9 MARKETING RIGHTS .................................................................................................................................................... 13 MEDIA BROADCASTING RIGHTS AND MEDIA PRODUCTION .................................................................................. 14 TV / STREAMING PRODUCTION REQUIREMENTS .................................................................................................... 14 GLOSSARY..................................................................................................................................................................... 15 GENERAL COMMENTS ................................................................................................................................................. 15 1 FIVB WORLD TOUR FIVB Beach Volleyball World Tour (FIVB WT) is a circuit of professional international beach volleyball events for both men and women. This property is held seasonally and falls across 2 years. FIVB WT is crowned by the FIVB World Tour Finals defining the FIVB World Championships. All FIVB Beach Volleyball World Tour events benefit from the FIVB’s endorsement and pave the “road to Tokyo 2020” in the Olympic Qualification period (two years before the Olympic Games from September 2018 until June 2020). FIVB WORLD TOUR STAR STRUCTURE The new World Tour 5-star structure will be in place for the FIVB Beach Volleyball World Tour between 2017 and 2020. All events on the tour are assigned a star rating between one and five, where 5 and 4 stars are the highest level elite events while 3, 2 and 1 star events are there to develop the sport in as many regions as possible. The 5-star structure makes the hierarchy of the events within the World Tour clearer to fans, sponsors, organisers and broadcasters. Each event has to fulfil specific criteria set by the FIVB in order to ensure consistency across the World Tour. The criteria include: the level and quality of facilities, technology and infrastructure, the type of competition format, prize money, world ranking points, and requirements for TV production and broadcasting. YOUR EVENT IN THE CALENDAR The dates of the 5-star and 4-star events are exclusive, meaning that these events cannot clash against other 5 and 4-star events. Nevertheless, they can clash with other 1-star, 2-star and 3-star events. All events are restricted to be hosted on the same date in the same country. LOC’s RESPONSIBILITIES Set up appropriate stadium and facilities Grant adequate staff and volunteers Provide accommodation, food and local transportation for the FIVB delegates and main draw teams Prize money TV production and/or digital production Promotion Entertainment programs Others as per Handbook PARTICIPATING TEAMS RESPONSIBILITIES International transportation Undersign the Athlete’s commitment Cover board & lodging as well as local transportation costs for 1-star events Comply with Sport Regulations and event’s regulation 2 APPLICATION PROCESS 1. The following documents must be sent to the FIVB in order to apply for the WT event: • General questionnaire • Local authorities letter of support These documents can be found on our website and must be duly filled in, signed and sealed by the parties concerned. The documents must then be sent to the FIVB New Events Business department new.events. [email protected] between January and the 15th of June of the preceding season (for events scheduled from January until August). 2. If needed the LOC/Promoter concerned might be required to additionally provide the following information: • Venue layout • Color pictures of the hosting area of the event • Tentative budget 3. Once the candidature is accepted by the FIVB, an agreement (Letter of Organisation) must be signed by the end of July of the preceding season by the Local Organising Committee (LOC/Promoter) and the FIVB. LOC/Promoter may be a National Federation (NF) or/and a Promoter or/and an investor. 4. Once the agreement is signed, the event becomes eligible to be featured in the seasonal calendar. In July during the World Tour Council the official calendar is announced featuring the Finals, 5, 4 and 3- star events. For 1 and 2-star categories the FIVB can apply certain flexibility in confirming such events in the calendar. In order to apply for 1 and 2 - star events in the CEV territory please send you application directly to CEV Beach department: beach @cev.lu Tools, such as the Sport Regulations and the Handbook are available on the FIVB website. AGREEMENT LENGTH AND AGREEMENT PARTIES Stars Years 5* 2 (minimum) 4* 2 (minimum) 3* 2 (flexible) 2* 1 (flexible) 1* 1 (flexible) Possible agreement formats: a) three-party agreement between FIVB, Promoter and Host Volleyball Federation, b) two-party agreement between FIVB and Promoter supported by a letter of endorsement of the Host Volleyball Federation; or c) two-party agreement between FIVB and Host Volleyball Federation (latter acting as a promoter). Normally, 5-star and 4-star events are double gender. However, the FIVB may also consider staging a single gender tournament in 4* category upon exceptional conditions 3 INFRASTRUCTURE AND FACILITIES Facilities & Infrastructure 5* 4* 3 2* 1* 2,500 up 1,500 – 1,000 – 500 – Centre Court/ Capacity Min 3,500 to 3,000 2,000 1,250 750 Sand homologated by FIVB √ √ √ √ √ Competition Courts (Men and Women) Min 4 Min 4 Min 4 Min 3 Min 2 Warm-up Courts (Men and Women) 2 2 2 2 2 Sponsor Village √ √ VIP Area & Catering √ √ Athlete Lounge/ Lockers √ √ √ √ √ Referee Lounge / Lockers √ √ √ √ √ Catering - Athletes, Staff √ √ √ √ √ Volunteers Area √ √ √ √ √ Media Centre √ √ √ Mixed Zone √ √ √ √ √ Media Lounge √ √ Media Tribune √ √ Accreditation Office √ √ √ √ √ Internet connection √ √ √ √ √ Office Space √ √ √ √ √ Coaches Area √ √ √ √ √ Medical Area √ √ √ √ √ Physiotherapy Area √ √ Indoor venues may be accepted upon fulfilling the FIVB’s requirements, while existing facilities are encouraged to be used. An indoor centre court and side courts outdoors may be an acceptable solution. For 3-star to 5-star tournaments, the minimum requirement of the playing area must be respected as per 1.1.2 of FIVB Official Beach Volleyball Rules (2017-2020). For 1-star and 2-star, the requirement must be respected as per 1.1.1 of FIVB Official Beach Volleyball Rules (2017-2020) and the condition of playing area shall be accepted by FIVB as per the endorsement of Candidature Questionnaire. For new events or events where the sand was not in compliance with FIVB standards, LOC / Promoter needs to seek the approval of the FIVB sand laboratory in Canada. COSTS OF LOC STAFF Roles/ Fields 5* 4* 3* 2* 1* Tournament Director √ √ √ √ √ Competition Director √ √ √ √ √ Operations Director √ √ √ NF Delegate √ √ √ √ √ Finance Director √ √ Administration Director √ √ √ √ √ Medical (doctor + staff)