FIVB Beach Volleyball World Tour Propertyterms and Conditions

FIVB Beach Volleyball World Tour property

Terms and Conditions (Updated 25 May 2018)

Contents

FIVB WORLD TOUR ...... 2 FIVB WORLD TOUR STAR STRUCTURE ...... 2 YOUR EVENT IN THE CALENDAR ...... 2 LOC’s RESPONSIBILITIES ...... 2 PARTICIPATING TEAMS RESPONSIBILITIES ...... 2 APPLICATION PROCESS ...... 3 AGREEMENT LENGTH AND AGREEMENT PARTIES ...... 3 INFRASTRUCTURE AND FACILITIES ...... 4 COSTS OF LOC STAFF ...... 4 ACCOMMODATION AND TRANSPORTATION COSTS OF THE FIVB DELEGATES AND TEAMS ...... 5 PRIZE MONEY...... 5 COMPETITION FORMAT AND SCHEDULE (Men and Women) ...... 6 THE IMPORTANCE OF YOUR EVENT FOR THE FIVB WORLD RANKING...... 6 TECHNOLOGY ...... 7 SPORT EQUIPMENT SUPPLIED BY THE FIVB ...... 8 COMMERCIAL BENEFITS ...... 8 MARKETING GUIDELINES ...... 9 MARKETING RIGHTS ...... 13 MEDIA BROADCASTING RIGHTS AND MEDIA PRODUCTION ...... 14 TV / STREAMING PRODUCTION REQUIREMENTS ...... 14 GLOSSARY...... 15 GENERAL COMMENTS ...... 15

FIVB WORLD TOUR

FIVB Beach Volleyball World Tour (FIVB WT) is a circuit of professional international beach volleyball events for both men and women. This property is held seasonally and falls across 2 years. FIVB WT is crowned by the FIVB World Tour Finals defining the FIVB World Championships. All FIVB Beach Volleyball World Tour events benefit from the FIVB’s endorsement and pave the “road to Tokyo 2020” in the Olympic Qualification period (two years before the Olympic Games from September 2018 until June 2020).

FIVB WORLD TOUR STAR STRUCTURE

The new World Tour 5-star structure will be in place for the FIVB Beach Volleyball World Tour between 2017 and 2020. All events on the tour are assigned a star rating between one and five, where 5 and 4 stars are the highest level elite events while 3, 2 and 1 star events are there to develop the sport in as many regions as possible. The 5-star structure makes the hierarchy of the events within the World Tour clearer to fans, sponsors, organisers and broadcasters. Each event has to fulfil specific criteria set by the FIVB in order to ensure consistency across the World Tour. The criteria include: the level and quality of facilities, technology and infrastructure, the type of competition format, prize money, world ranking points, and requirements for TV production and broadcasting.

YOUR EVENT IN THE CALENDAR

The dates of the 5-star and 4-star events are exclusive, meaning that these events cannot clash against other 5 and 4-star events. Nevertheless, they can clash with other 1-star, 2-star and 3-star events. All events are restricted to be hosted on the same date in the same country.

LOC’s RESPONSIBILITIES

 Set up appropriate stadium and facilities  Grant adequate staff and volunteers  Provide accommodation, food and local transportation for the FIVB delegates and main draw teams  Prize money  TV production and/or digital production  Promotion  Entertainment programs  Others as per Handbook

PARTICIPATING TEAMS RESPONSIBILITIES

 International transportation  Undersign the Athlete’s commitment  Cover board & lodging as well as local transportation costs for 1-star events  Comply with Sport Regulations and event’s regulation

APPLICATION PROCESS

1. The following documents must be sent to the FIVB in order to apply for the WT event:

• General questionnaire • Local authorities letter of support

These documents can be found on our website and must be duly filled in, signed and sealed by the parties concerned. The documents must then be sent to the FIVB New Events Business department new.events. [email protected] between January and the 15th of June of the preceding season (for events scheduled from January until August).

2. If needed the LOC/Promoter concerned might be required to additionally provide the following information:

• Venue layout • Color pictures of the hosting area of the event • Tentative budget

3. Once the candidature is accepted by the FIVB, an agreement (Letter of Organisation) must be signed by the end of July of the preceding season by the Local Organising Committee (LOC/Promoter) and the FIVB. LOC/Promoter may be a National Federation (NF) or/and a Promoter or/and an investor.

4. Once the agreement is signed, the event becomes eligible to be featured in the seasonal calendar. In July during the World Tour Council the official calendar is announced featuring the Finals, 5, 4 and 3- star events.

For 1 and 2-star categories the FIVB can apply certain flexibility in confirming such events in the calendar. In order to apply for 1 and 2 - star events in the CEV territory please send you application directly to CEV Beach department: beach @cev.lu

Tools, such as the Sport Regulations and the Handbook are available on the FIVB website.

AGREEMENT LENGTH AND AGREEMENT PARTIES

Stars Years 5* 2 (minimum) 4* 2 (minimum) 3* 2 (flexible) 2* 1 (flexible) 1* 1 (flexible)

Possible agreement formats: a) three-party agreement between FIVB, Promoter and Host Volleyball Federation, b) two-party agreement between FIVB and Promoter supported by a letter of endorsement of the Host Volleyball Federation; or c) two-party agreement between FIVB and Host Volleyball Federation (latter acting as a promoter).

Normally, 5-star and 4-star events are double gender. However, the FIVB may also consider staging a single gender tournament in 4* category upon exceptional conditions

INFRASTRUCTURE AND FACILITIES

Facilities & Infrastructure 5* 4* 3 2* 1* 2,500 up 1,500 – 1,000 – 500 – Centre Court/ Capacity Min 3,500 to 3,000 2,000 1,250 750 Sand homologated by FIVB √ √ √ √ √ Competition Courts (Men and Women) Min 4 Min 4 Min 4 Min 3 Min 2 Warm-up Courts (Men and Women) 2 2 2 2 2 Sponsor Village √ √ VIP Area & Catering √ √ Athlete Lounge/ Lockers √ √ √ √ √ Referee Lounge / Lockers √ √ √ √ √ Catering - Athletes, Staff √ √ √ √ √ Volunteers Area √ √ √ √ √ Media Centre √ √ √ Mixed Zone √ √ √ √ √ Media Lounge √ √ Media Tribune √ √ Accreditation Office √ √ √ √ √ Internet connection √ √ √ √ √ Office Space √ √ √ √ √ Coaches Area √ √ √ √ √ Medical Area √ √ √ √ √ Physiotherapy Area √ √

Indoor venues may be accepted upon fulfilling the FIVB’s requirements, while existing facilities are encouraged to be used. An indoor centre court and side courts outdoors may be an acceptable solution.

For 3-star to 5-star tournaments, the minimum requirement of the playing area must be respected as per 1.1.2 of FIVB Official Beach Volleyball Rules (2017-2020). For 1-star and 2-star, the requirement must be respected as per 1.1.1 of FIVB Official Beach Volleyball Rules (2017-2020) and the condition of playing area shall be accepted by FIVB as per the endorsement of Candidature Questionnaire.

For new events or events where the sand was not in compliance with FIVB standards, LOC / Promoter needs to seek the approval of the FIVB sand laboratory in Canada.

COSTS OF LOC STAFF

Roles/ Fields 5* 4* 3* 2* 1* Tournament Director √ √ √ √ √ Competition Director √ √ √ √ √ Operations Director √ √ √ NF Delegate √ √ √ √ √ Finance Director √ √ Administration Director √ √ √ √ √ Medical (doctor + staff) √ √ √ √ √ Referee Manager √ √ √ √ √ Court Manager √ √ √ √ √ IT Responsible & VIS √ √ √ √ √ Promotion Manager √ √ √ √ √ Public Relations √ Sport Presentation √ √ √

ACCOMMODATION AND TRANSPORTATION COSTS OF THE FIVB DELEGATES AND TEAMS

Organizer shall cover local transportation and accommodation for the assigned FIVB officials and participating teams. A single room for each official and a twin room per main draw team needs to be provided. At 1-star events each athlete is responsible to borne his/her own board and logging as well as local transportation cost unless the promoter wants to spontaneously offer them. At 2-star events the promoter can choose the category of the hotel at his/ her own discretion. Local transportation still has to be provided. Hotel nights calculation can differ based on the competition schedule i.e. double gender’s event scheduled with the same start day and end day or staggered. At 4-star and 5-star events the referees have to be accommodated in single rooms (min 3* hotel), while at 3-star events twin rooms are acceptable. Please note that strict policy of checking out the international referees and national officials will be implemented in accordance with the number of competition courts used during the event.

Role # 5* 4* 3* 2* 1* Arrival Departure Technical Delegate1 1 √ √ √ √ √ -3 +1 Referee Delegate2 1 √ √ √ **** **** -2 +1 Media Operations 1 √ √ √ **** **** -1 +1 TV Coordinator 1 √ √ -1* +1 TV Commentator 1 √ √ -1* +1 Photographer/ Video 1 √ -1 +1 Social Media Journalist 1 √ (2) -1 +1 BTS Crew 3 √ -1 +1 FIVB Representative 1 √ -1 +1 Medical Delegate 1 √ -1 +1 International Referees 4/court √ (16) √ (16) √ (16) *** *** -2 +1 Challenge Referees* 3 √ -2* +1 Challenge Operators* 3 √ -3* +1 Teams √ √ √ √ -1 +1** *Arrival before the TV matches. **After their elimination

*** The FIVB will appoint a referee delegate or an international referee to transfer knowledge and to officiate **** If assigned by the FIVB to ensure smooth operations. 1,2 The number of Delegates, especially the Technical Delegate, should depend on the number of venues (1 per venue).

Note: The local organisers will be required to provide photographic content from the tournament as well as the content for the FIVB’s social media channels.

The quality of the media coverage will depend on the level of services the local professionals hired will deliver. The FIVB reserves the right to review and evaluate the content post-tournament. The FIVB Communications Department is on hand to provide information and advice on media operations if necessary.

PRIZE MONEY

PRIZE MONEY IN USD 5* 800,000 (Finals) and 600,000 double gender 4* 300,000 double gender 100,000 per single gender when authorized by the FIVB or 150,000 3* double gender 2* Min. 25,000 each gender

1* Min. 5,000 each gender

Payments schedule

The FIVB is entitled to request the payment of the entire prize money upon a signature of the FIVB-Organizers agreement for promoters staging events for the first time or the other cases at the FIVB’s discretion. However, as a standard procedure the prize money payment has to be the following:

• 10% - within 30 days from the signature of the agreement (no later than September) • 40% - 120 days before the start of the event • 50% - 60 days before the start of the event

Note: The prize money payments for 5, 4 and 3 - star events have to be wired to the FIVB. The latter, will distribute the prize money payments to the eligible players within 30 days from the event’s end date. For 1 and 2 - star events, the FIVB does not issue any invoices, therefore the prize money has to be paid directly by the promoter to the eligible players.

COMPETITION FORMAT AND SCHEDULE (Men and Women)

Minimum days Minimum courts

5*. 5 4+2 4* 5 4+2

3* 5 4+2 2* 4 3+2

1* 4 2+2

Format for all events - Main Draw tournament is played in a modified pool play followed by Single Elimination and Qualification tournament is played in a direct single elimination format.

Stars Format – Qualification Format – Main Draw 5* Single Elimination qualifying 8 teams Standard Pool Play +Single Elimination of 24 teams 4* Single Elimination qualifying 8 teams Modified Pool Play +Single Elimination of 24 teams 3* Single Elimination qualifying 8 teams Modified Pool Play +Single Elimination of 24 teams 2* Single Elimination qualifying 6 teams Modified Pool Play +Single Elimination of 16 teams 1* Single Elimination qualifying 4 teams Modified Pool Play +Single Elimination of 12 teams

Note: the FIVB will consider and evaluate different format (i.e. double elimination, etc.) upon receiving in writing a proposal from the LOC along with their Candidature forms.

THE IMPORTANCE OF YOUR EVENT FOR THE FIVB WORLD RANKING

MAX Quota- Double Country MIN Quota- Wild Card Wild Cards Stars Teams - QT Teams - MD Gender (after Host in MD in MD in the QT CQPO) 5* 24 32 √ 4 2 2 2 4* 32 32 √ 4 2 2 2 3* 32 32 √ 4 2 2 2 2* 24 24 4 3 2 2 1* 16 16 4 3 2 2

Note: Upon organizer’s request, the FIVB may consider other competition formats/number of teams (for 1 & 2 star) to be adopted for the above Beach Volleyball tournaments.

If other competition formats will be approved by the FIVB, the teams will be informed well in advance prior to the start of the tournament. The above request shall be sent to FIVB together with the application forms.

Limitation of the top ranked teams in 1-star and 2-star tournaments: Top 20 players as per entry points -30 days (excluding Host country teams)

World Ranking Points (per athlete)

Rank WTFs 5* 4* 3* 2* 1* 1st 600 400 300 200 100 2nd 540 360 270 180 90 3rd 480 320 240 160 80 4th 420 280 210 140 70 5th 360 240 180 120 60 7th n/a n/a n/a n/a n/a 9th 300 200 150 100 50 13th n/a n/a n/a n/a 45 n/a 17th 240 160 120 80 40 19th n/a n/a n/a 75 n/a 21st n/a n/a n/a n/a 35 25th 180 120 90 60 n/a 31st n/a n/a n/a 50 n/a 33rd 120 80 60 n/a n/a 37th n/a n/a n/a n/a n/a 41st 30 20 15 n/a n/a

TECHNOLOGY

Technology 5* 4* 3* 2* 1* VIS Results √ √ √ √ √ E-Scoresheet System √ √ √ (litescores & tablets) Live Scoring (using E-scoresheet) √ √ √ Video Challenge System √ *Referee Communication System √ √ (2 **Giant Screen screens) **LED Panels √ (1 row) *Electronic Scoreboards √ (2) √ (2) √ (2) *Athlete Statistics (TBC) √ √ √ *Teams Video (each match) (TBC) √ √ √

*Covered by FIVB if applicable. ** At the discretion of the promoter

SPORT EQUIPMENT SUPPLIED BY THE FIVB

Equipment 5* 4* 3* 2* 1* Balls (Mikasa) √ √ √ √ √ Mikasa Balls Inspection Kit √ √ Net / Net System √ √ √ Uniforms for athletes (ASICS) √ √ Uniforms - FIVB officials (ASICS) √ √ √ √ √ Uniforms - referees (ASICS) √ √ √ Uniforms – line judges, court personnel, organizational staff √ √ (ASICS)

COMMERCIAL BENEFITS

FIVB owns the commercial rights of the “World Tour” and the tournaments composing the “World Tour”. The FIVB licenses certain rights and benefits to LOC defined in the Organizer Agreement with the purpose of securing the necessary funds to implement a successful event.

The goal of this structure is to allow the Organizer to have more ownership and control over commercial exploitation of the Tournament by providing the Organizer with a larger inventory of rights to be defined in the Organizer Agreement.

World Tour

Tournament 1*-5* Tournament Sponsorship Name Category Stars Logo Exclusivity Rights Licensed Date Exclusivity Stamp 5* √ √ √ √ 4* √ √ √ √ 3* √ √ √ √ 2* √ √ √ √ 1* √ √ √ √

Note: Starting from 2021 the FIVB may license to the LOC/Promoters of 5-star and 4-star events having staged successfully compelling events for at least for 2 years.

Regarding the selection of Local Sponsors by the Organizer, the FIVB shall reserve the following categories for its exclusive exploitation:

 Beach Volleyball Balls  Beach Volleyball Sports Equipment (including without limitation nets, antennae, posts, post pads, poles basis, referee chairs)  Betting and gambling  Sports and other Apparel (including, without limitation, headwear)  Automobile & car  Courier, freight forwarding & logistics  Personal care  Time keeping and Game-related technology (e.g. VCS, statistics, LED net, etc.)  Language learning systems and solutions  Data  Banking (non-exclusive)

An Organiser may not seek any commercial activity in strong alcohol (spirits), tobacco, and pornography.

A mechanism of released of FIVB unused categories is in force and can be requested by LOC/Promoter to the FIVB through a written communication to be sent with the candidature forms. An Organizer may request that the FIVB release one or more of the above categories, and the FIVB may grant that request in its sole discretion for one year at a time.

MARKETING GUIDELINES

The FIVB Branding Kit can be accessed through the official FIVB Branding Kit link: https://goo.gl/9VsN4v

Branding Principles

• Event Logo must always feature alongside the Tournament Logo in the form of the DUAL LOGO

• This applies to ALL elements featuring the Marks, whether on-court banners, promotional items, merchandise, website, etc.

Event and Tournament Identities

Event Logo/Title The star category will appear under the FIVB Beach Volleyball World Tour logo (without the ball icon in case of the Event Title)

Every Promoter has an opportunity to create/develop his/her own Tournament Identity and to promote own brand within the Beach Volleyball World Tour:

• Unique Tournament name/identity • Freedom to use own colour palette

Should Promoters prefer to use the same as in previous years, the 2016 branding kit is still available.

FIVB Beach Volleyball World Tour Logo

The FIVB will use the generic FIVB Beach Volleyball World Tour logo/title on its website and when referring to the WT in general.

The following sponsorship opportunities are exclusively reserved for the FIVB

 FIVB WT Presenting Sponsorship;  FIVB WT/ Tournament game related technology sponsorship;  FIVB WT/ Tournament athlete data/ statistics sponsorship;  FIVB WT/ Tournament Video Challenge System;  The FIVB reserved categories

In principle on the overall inventory split is as follows:

Promoter: 70% FIVB: 30%

A proportioned split of the time will apply to the LED panels, Tournament related merchandising, Ticketing and Hospitality 100% to be exploited by Organizer.

Brand element - Dual Logo

Right for Organizer to create own tournament name and visual including presenting sponsor, EXCEPT the wording “World”, “Majors”, “Final(s)” “Grand Slam”, Master, and Satellite.

Brand element – Tournament Logo

Tournament logos to be created by the Promoter, to include:

• Tournament name • Host City • Presenting partners (if any) • Free choice of background colours

The Tournament Logo can only be used in conjunction with the Event Logo to form the DUAL LOGO.

Example of official poster/visual

Media Back drop

Boards’ configuration and Template for the boards in position 9 and 10

Players Tops (example for reference)

MARKETING RIGHTS

Stars Marketing Rights & Obligations  Overall sponsorship percentage split according to A-Board allocation: 1 out of 18 to FIVB corporate, 4 out of 18 for FIVB partner (1 Mikasa, 1 Banco do Brazil, 2 Placeholders), remaining 13 out of 18 to the Organizer. 5*  A proportioned split of the time will apply for LED panels  FIVB Reserved Categories: See article 6.1  Tournament related merchandising, Ticketing and Hospitality 100% to be exploited by Organizer  Overall sponsorship percentage split according to A-Board allocation: 1 out of 18 to FIVB corporate, 4 out of 18 for FIVB partner (1 Mikasa, 1 Banco do Brazil, 2 Placeholders), remaining 13 out of 18 to the Organizer 4*  A proportional split of the time will apply for LED panels  FIVB Reserved Categories: See article 6.1: Tournament related merchandising, Ticketing and Hospitality 100% to be exploited by Organizer  Domestic TV rights  Overall sponsorship percentage split according to A-Board allocation: 1 out of 18 to FIVB corporate, 4 out of 18 for FIVB partner (1 Mikasa, 1 Banco do Brazil, 2 Placeholders), remaining 13 out of 18 to the Organizer 3*  Tournament related merchandising, Ticketing and Hospitality 100% to be exploited by Organizer  Domestic TV rights  Overall sponsorship percentage split according to A-Board allocation: 1 out of 18 to FIVB corporate, 4 out of 18 for FIVB partner (1 Mikasa, 1 Banco do Brazil, 2 Placeholders), remaining 13 out of 18 to the Organizer 2*  Tournament related merchandising, Ticketing and Hospitality 100% to be exploited by Organizer  Domestic TV rights  Overall sponsorship percentage split according to A-Board allocation: 1 out of 18 to FIVB corporate, 4 out of 18 for FIVB partner (1 Mikasa, 1 Banco do Brazil, 2 Placeholders), remaining 13 out of 18 to the Organizer 1*  Tournament related merchandising, Ticketing and Hospitality 100% to be exploited by Organizer  Domestic TV rights

Local TV

Centralized production Local TV TV through HOST & production Production & Centralized TV through HOST Stars Distribution Distribution Streaming Live Clipping optional through FIVB through FIVB 5* √ √ √ 4* √ √ √ 3* √ √ 2* √ √ 1* √ √

MEDIA BROADCASTING RIGHTS AND MEDIA PRODUCTION

Stars Requirements  Unless special agreement is in place, TV Production obligation is 100% with FIVB  100% of all international and domestic media rights (incl. digital) belong to FIVB Note: For multiple years agreement, the FIVB may absorbe the TV production costs provided that the FIVB will have the possibility to exploit the domestic TV and social media rights 5*  International TV distribution is granted by the FIVB through its FIVB TV agency  TV Production with local HTVB mandatory  100% of all international media rights (incl. digital) belong to FIVB  100% of the domestic media rights belong to the promoters. FIVB requires to broadcast through its future OTT the semi final and final games 4* Note: For multiple years agreement, the FIVB may absorbe the TV production costs provided that the FIVB will have the possibility to exploit the domestic TV and social media rights  International TV distribution is granted by the FIVB through its FIVB TV agency  TV Production with local HTVB up to the Organizer  Only domestic distribution required by the Organiser, FIVB will distribute internationally via its Digital platform 3*  Domestic TV rights with Organizer, all remaining media rights (incl. digital) belong to the FIVB.  TV Production with local HTVB up to the Organizer (unless not agreed differently with a confederation concerned)  Only domestic distribution recommended by the Organiser, FIVB will distribute 2* internationally via its Digital platform  Domestic TV rights with Organizer, all remaining media rights (incl. digital) belong to the FIVB.

 TV Production with local HTVB up to the Organizer

 Only domestic distribution recommended by the Organiser, FIVB will distribute 1* internationally via its Digital platform  Domestic TV rights with Organizer, all remaining media rights (incl. digital) belong to the FIVB.

Note: for 1, 2 and 3-star events upon receiving a request the FIVB may consider the possibility to allow media coverage in the hosting confederation territory and complying with the FIVB distribution requirements.

TV / STREAMING PRODUCTION REQUIREMENTS

Stars TV Production Streaming Production for OTT Minimum Production Per gender: 1 quarter final, 2 5* FIVB’s Responsibility N/A semi-finals, 1 bronze medal match and 1 gold medal match. Eight cameras (incl. net, crane, Per gender: 2 semi-finals, 1 one Ultra super slow motion) + 4* N/A bronze medal match and 1 gold encoded feed provided to the medal match. FIVB 5 cameras incl. super slow motion Per gender: 2 semi-finals, 1 3* Not required positioned as per WT Handbook; bronze medal match and all cameras record. 1 gold medal match. 3 cameras incl. two cameras placed on main camera platform Not required (unless not agreed (one play-by-play and one close Per gender: 2 semi-finals, 1 2* differently with a confederation up camera) of at least 4m high, bronze medal match and 1 gold concerned) central and opposite main tribune medal match. facing first referee and one hand held camera on court. 14

3 cameras incl. two cameras placed on main camera platform (one play-by-play and one close Per gender: 2 semi-finals, 1 1* Not required up camera) of at least 4m high, bronze medal match and 1 gold central and opposite main tribune medal match. facing first referee and one hand held camera on court.

A sample of a beach volleyball venue

GLOSSARY  FIVB: International Volleyball Federation  FIVB TV AGENCY: the agency engaged by the FIVB for the TV coordination and worldwide distribution of the MEDIA RIGHTS  FIVB WT: World Tour  HTVB: Host TV Broadcaster  MAJOR SERIES: Series of events licensed by the FIVB within the FIVB World Tour and organised by Beach Major Company (BMC) where organising conditions are regulated by the FIVB-BMC Agreement.  NF: National Volleyball Federation  FIVB Digital Platform: platform put in place by the FIVB to distribute its digital content worldwide.  RBMH: Red Bull Media House, FIVB TV Coordination Agency and TV distribution agency

GENERAL COMMENTS From the 2018/2019 season and onwards:

Direct vacancies for the NFs of the organizers All National Federations/ Promoters that organise a World Tour Event will be granted 1 vacancy in each tournament per gender (as stated below). - National Federation/ Organisers of 5 Stars: 1 Vacancy for all 5 and 4-star tournaments

- National Federation/ Organisers of 4 Stars: 1 Vacancy for all 4 and 3-star tournaments - National Federation/ Organisers of 3 Stars: 1 Vacancy for all 3-star tournaments - Countries having already in the tournaments teams will not benefit of such a rule.