Maitland City Council Ordinary Meeting Agenda
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MAITLAND CITY COUNCIL ORDINARY MEETING AGENDA 28 FEBRUARY, 2006 ORDINARY MEETING AGENDA 28 FEBRUARY, 2006 TABLE OF CONTENTS ITEM SUBJECT PAGE NO 1 INVOCATION.............................................................................................. 1 2 APOLOGIES ............................................................................................... 1 3 DECLARATIONS OF PECUNIARY INTEREST ......................................... 1 4 CONFIRMATION OF MINUTES OF PREVIOUS MEETING....................... 1 5 BUSINESS ARISING FROM MINUTES...................................................... 1 6 MAYORAL MINUTES ................................................................................. 1 7 PUBLIC ACCESS ....................................................................................... 1 8 WITHDRAWAL OF ITEMS AND ACCEPTANCE OF LATE ITEMS OF BUSINESS .................................................................................................. 1 9 OFFICERS REPORTS ................................................................................ 2 9.1 GENERAL MANAGER................................................................. 2 9.1.1 REQUEST FOR FINANCIAL ASSISTANCE ................................ 2 9.1.2 DECEMBER QUARTERLY REPORT OF 2005/06 MANAGEMENT PLAN ................................................................. 4 9.2 SERVICE PLANNING AND REGULATION................................. 5 9.2.1 DA 05-3488 CONSTRUCTION OF SHED AND HOME ACTIVITY LOT 8, DP 38959 10 LIONS STREET TELARAH RECOMMENDATION: APPROVAL ............................................. 5 9.2.2 DA05-3947 CHILD CARE CENTRE 9106 874539 14 HERMITAGE CLOSE THORNTON RECOMMENDATION: APPROVAL ................................................................................ 27 9.2.3 DA 05-3978 EXTENSION TO EXISTING BUILDING AND MANUFACTURING PROCESSES. LOT 10 DP 221102, 21 GARDINER STREET, RUTHERFORD RECOMMENDATION: APPROVAL ...............................................................................148 9.2.4 DA 04-4769 – NEW BUILDING COMPRISING COMMERCIAL FLOORSPACE AND 24 RESIDENTIAL APARTMENTS AT LOTS 33 AND 34 DP 1017306, NO. 2 ST ANDREWS STREET, MAITLAND RECOMMENDATION: APPROVAL .......168 Page (i) ORDINARY MEETING AGENDA 28 FEBRUARY, 2006 9.2.5 DA 05-1627 CLASSROOM ALTERATIONS, CONSTRUCTION OF BASKETBALL COURTS AND PROVISION OF ADDITIONAL PLAYGROUND AREA LOT 1 DP 807816, 75-81 CHELMSFORD DRIVE METFORD RECOMMENDATION: APPROVAL ..........................................209 9.2.6 DA 05-3311 55 LOT RESIDENTIAL SUBDIVISION LOT 6, DP 5115, LOT 102, DP 1083595, LOT 12, DP 790359 MORPETH ROAD, RAWORTH RECOMMENDATION: APPROVAL ...............................................................................230 9.2.7 04-005 SCHOOL LOT 271 DP 262494 NORFOLK STREET ASHTONFIELD RECOMMENDATION: APPROVAL ................273 9.2.8 IMPLICATIONS OF PROPOSED URBAN DEVELOPMENT AT WALLALONG ON MAITLAND LOCAL GOVERNMENT AREA.........................................................................................349 9.2.9 PROPOSED REZONING AT 89 HIGH STREET, MAITLAND...352 9.2.10 RECYCLED WASTERWATER SCHEMES ...............................356 9.2.11 FINANCIAL ASSISTANCE - SECTION 356 ..............................358 9.2.12 INFORMATION FOR PROPOSED RUTHERFORD RESOURCE RECOVERY AND RECYCLING FACILITY ..........359 9.2.13 INFORMATION ON THE DRAFT HUNTER CENTRAL RIVERS CATCHMENT MANAGEMENT AUTHORITY (CMA) CATCHMENT ACTION PLAN ...................................................375 9.2.14 STEAMFEST 2006 - TEMPORARY ROAD CLOSURES ..........385 9.3 FINANCE AND ADMINISTRATION..........................................389 9.3.1 QUARTERLY BUDGET REVIEW - DECEMBER 2005 .............389 9.3.2 STATEMENT OF INVESTMENTS AS AT 31 JANUARY 2006..394 9.3.3 COUNCIL MEETINGS APRIL 2006 ..........................................398 9.3.4 DRAFT POLICY - ACCOMPANYING PERSONS - REIMBURSEMENT AT CONFERENCES/SEMINARS .............399 9.3.5 PRIVACY MANAGEMENT PLAN..............................................403 9.4 CITY WORKS AND SERVICES................................................405 9.4.1 SWIMMING POOL OPERATIONS ............................................405 10 ITEMS FOR INFORMATION....................................................................409 10.1 STATUS REPORT ON CONSTRUCTION WORKS .................409 Page (ii) ORDINARY MEETING AGENDA 28 FEBRUARY, 2006 10.2 CORRESPONDENCE ANALYSIS............................................417 10.3 LIST OF INTERNAL CASH RESERVES AS AT 31 DECEMBER 2005 .....................................................................419 10.4 COUNCILLOR MOTIONS.........................................................421 10.5 COUNCIL’S HOMEPAGE STATISTICS ...................................426 10.6 HUNTER RESOURCE RECOVERY (HRR) UPDATE REPORT....................................................................................427 10.7 KEY PERFORMANCE INDICATORS – JANUARY 2006.........430 10.8 MONTHLY FINANCIAL REPORT - JANUARY 2006 ...............443 11 NOTICE OF MOTION/RESCISSION........................................................446 11.1 DA05-3407 ADDITIONS TO AGED CARE FACILITY - 30 REGENT STREET, MAITLAND NOTICE OF RESCISSION – SUBMITTED BY COUNCILLORS CLR WENDY WHITE, CLR PETER GARNHAM AND CLR VICTORIA WOODS.................446 12 QUESTIONS WITHOUT NOTICE ............................................................464 13 URGENT BUSINESS ...............................................................................464 14 COMMITTEE OF THE WHOLE................................................................465 14.1 TOURISM EVENTS BUSINESS STRATEGY...........................465 14.2 INFORMATION FOR FORMER EAST MAITLAND GASWORKS SITE ....................................................................466 14.3 PURCHASE OF CROWN LAND SEMPILL STREET MAITLAND FOR CAR PARKING .............................................467 14.4 REQUEST BY OWNER FOR COUNCIL TO PURCHASE LAND ZONED 6(A) PUBLIC RECREATION ............................468 15 CONSIDERATION OF ITEMS FROM COMMITTEE OF THE WHOLE ...469 16 CLOSURE................................................................................................469 Page (iii) ORDINARY MEETING AGENDA 28 FEBRUARY, 2006 PRESENT 1 INVOCATION 2 APOLOGIES 3 DECLARATIONS OF PECUNIARY INTEREST 4 CONFIRMATION OF MINUTES OF PREVIOUS MEETING • The minutes of the Ordinary Meeting of Council held 14 February 2006 be confirmed. 5 BUSINESS ARISING FROM MINUTES 6 MAYORAL MINUTES 7 PUBLIC ACCESS 8 WITHDRAWAL OF ITEMS AND ACCEPTANCE OF LATE ITEMS OF BUSINESS Page 1 ORDINARY MEETING AGENDA 28 FEBRUARY, 2006 9 OFFICERS REPORTS 9.1 GENERAL MANAGER 9.1.1 REQUEST FOR FINANCIAL ASSISTANCE File No: 10/5 Responsible Officer: David Evans General Manager Author: Lynn Morton Manager Community & Recreation Services EXECUTIVE SUMMARY This report deals with a request for financial assistance for the 7th Annual Charity Cricket Match between Maitland, Cessnock, Singleton and Port Stephens Councils. OFFICER'S RECOMMENDATION THAT a contribution of $1,000.00 be made to the 7th Annual Charity Cricket match under Section 356 of the Local Government Act, 1993. REPORT In 2005, Cessnock Council won the 6th Annual Charity Cricket Match, which raised over $15,000.00 for the Westpac Rescue Helicopter. The Arthur Morris Trophy is to be contested at Hunter Valley Gardens on Sunday 2nd April 2006, with proceeds from the day again going to the Westpac Rescue Helicopter. The event has previously attracted media coverage and favourable publicity for the Councils. The organisers have requested that Council make a contribution of $1,000.00 towards this year’s fundraising target of $16,000.00 in total. In 2005, Council contributed $1,000.00 towards the fundraising. FINANCIAL IMPLICATIONS There is provision in the 2005-2006 budget for an allocation of this amount. POLICY IMPLICATIONS This application has been determined in accordance with Council’s Section 356 Donations Policy. Page 2 ORDINARY MEETING AGENDA 28 FEBRUARY, 2006 REQUEST FOR FINANCIAL ASSISTANCE (Cont.) STATUTORY IMPLICATIONS Council’s Section 356 Donations Policy is consistent with the requirements of this section of the Local Government Act (1993). Page 3 ORDINARY MEETING AGENDA 28 FEBRUARY, 2006 9.1.2 DECEMBER QUARTERLY REPORT OF 2005/06 MANAGEMENT PLAN File No: 35/33/11 Responsible Officer: David Evans General Manager Author: Leanne Harris Manager Strategic Services EXECUTIVE SUMMARY This report facilitates compliance with Section 407 of the Local Government Act, 1993 in reporting on the implementation of the adopted 2005/06 Management Plan. OFFICER'S RECOMMENDATION THAT the report on the status of Council’s 2005 / 2006 Management Plan for the December quarter be received and noted. REPORT In accordance with Section 407 of the Local Government Act, 1993 the General Manager must report to the Council, within two months after the end of each quarter, as to the extent to which the performance targets set by the Council’s current Management Plan have been achieved during the quarter. Accordingly, the report covering the quarter ending 31st December 2005 is tabled and copies have been provided to the Councillors. FINANCIAL IMPLICATIONS This matter has no direct financial impact upon Council's adopted budget or forward estimates. POLICY IMPLICATIONS This matter has no specific policy implications for Council. STATUTORY IMPLICATIONS There are no statutory implications under the Local Government Act 1993 with this matter. Page 4 ORDINARY MEETING AGENDA 28 FEBRUARY, 2006 9.2 SERVICE PLANNING AND REGULATION