THE CORPORATION OF THE TOWN OF NEW TECUMSETH
MEETING OF COMMITTEE OF THE WHOLE
MEETING NO. 2010-05 APRIL 12, 2010
Council Chambers 10 Wellington Street East, Alliston, Ontario 7:00 P.M.
CHAIR: MAYOR MACEACHERN
ORDER OF PROCEEDINGS
AWARDS AND RECOGNITIONS
CONFIRMATION OF AGENDA
DISCLOSURES OF INTEREST
DETERMINATION OF ITEMS REQU IRING SEPARATE DISCUSSION
ADOPTION OF ITEMS NOT HELD FOR SEPARATE DISCUSSION
DEPUTATIONS
CONSIDERATION OF ITEMS HELD FOR SEPARATE DISCUSSION
NEW BUSINESS
PUBLIC NOTICES
ADJOURNMENT
This meeting is being audio-recorded for transcription purposes only.
Correspondence intended for Committee and/or Council is generally received as public information, subject to the Municipal Freedom of Information and Protection of Privacy Act. Any person submitting correspondence shall advise the Clerk of any confidential items and the general nature of the confidentiality.
2
Awards and Recognitions
NOTE TO USERS Confirmation of Agenda Click on Item number (ie: CW-1, CW-2) to immediately view that item. Disclosures of Interest “Home” key to go back to the first page of the agenda. Determination of Items Requiring Separate Discussion
Adoption of all Items not Held for Discussion
Deputations
ITEMS:
Committee of the Whole Report No. CW-2010-05 – Monday April 12, 2010
CW-1 COUNCIL ITEMS
a) COUNTY COUNCIL REPORT – MARCH 2010 To be distributed at the meeting
b) BEETON 125th CELEBRATION Councillor Norcross
CW-2 COMMITTEE, BOARD AND TASK FORCE SUMMARIES
a) BANTING HOMESTEAD HERITAGE PARK COORDINATING COMMITTEE Summary Report, March 25, 2010
b) ECONOMIC DEVELOPMENT ADVISORY COMMITTEE Summary Report, April 8, 2010
CW-3 2009 RECONCILED OPP CONTRACT POLICING COSTS Deputy Treasurer, Report #FIN-2010-07, April 12, 2010
CW-4 2010 GRANTS/DONATIONS REQUESTS Clerk/Manager of Administration and Economic Development, Report #ADMIN-2010-16, April 12, 2010 3
CW-5 PARKING LOT LEASE AGREEMENT – 14 MILL STREET, TOTTENHAM Clerk/Manager of Administration and Economic Development, Report #ADMIN-2010-18, April 12, 2010
CW-6 RUMBER CONSTRUCTION INC. – TEMPORARY BUILDING 4 QUEEN STREET NORTH, TOTTENHAM Clerk/Manager of Administration and Economic Development, Report #ADMIN-2010-19, April 12, 2010
CW-7 REQUEST FOR EXEMPTION FROM NOISE CONTROL BY-LAW NO. 95-67 - ALLISTON DEVELOPMENTS LIMITED Clerk/Manager of Administration and Economic Development, Report #ADMIN-2010-20, April 12, 2010
CW-8 REQUEST FOR EXEMPTION FROM NOISE CONTROL BY-LAW NO. 95-67 - JOHN BRAVAKIS ENTERPRISES VICTORIA STREET EAST AND WALNUT STREET, ALLISTON Clerk/Manager of Administration and Economic Development, Report #ADMIN-2010-23, April 12, 2010
CW-9 EXTENSION TO DRAFT APPROVAL PLAN OF SUBDIVISION FILE NT-T-00004 TOWNLANDS SUBDIVISION, NOW SORBARA & NAUTICAL Senior Planner, Report #PD-2010-10, April 12, 2010
CW-10 MODEL HOME AGREEMENT NEW TECUMSETH 9.6 ACRES G.P. INC., ALLISTON Engineering Coordinator, Report #ENG-2010-09, April 12, 2010
CW-11 CONSULTANT SELECTION – RFP P10-02 RESURFACING AND DRAINAGE IMPROVEMENT DESIGN SIR FREDERICK BANTING ROAD AND 13th LINE, NEW TECUMSETH Engineering Coordinator, Report #ENG-2010-12, April 12, 2010
CW-12 AWARD OF TENDER T10-05 2010 ROAD IMPROVEMENT PROGRAM, NEW TECUMSETH Engineering Coordinator, Report #ENG-2010-13, April 12, 2010
CW-13 AWARD OF TENDER T10-02 2nd LINE ROAD RECONSTRUCTION NEW TECUMSETH Senior Engineering Coordinator, Report #ENG-2010-17, April 12, 2010
4
CW-14 AWARD OF TENDER T10-03 SIR FREDERICK BANTING ROAD RECONSTRUCTION AND BRIDGE REPLACEMENT, ALLISTON Senior Engineering Coordinator, Report #ENG-2010-18, April 12, 2010
CW-15 SIR FREDERICK BANTING ROAD – ROAD CLOSURE FOR BRIDGE RECONSTRUCTION Engineering Coordinator, Report #ENG-2010-19, April 12, 2010
CW-16 ACCESSIBLE PEDESTRIAN SIGNALS – ALLISTON, BEETON AND TOTTENHAM Engineering Coordinator, Report #ENG-2010-20, April 12, 2010
CW-17 RELEASE OF SECURITIES LOBLAWS PROPERTIES LIMITED (ZEHRS) YOUNG STREET, ALLISTON Engineering Coordinator, Report #ENG-2010-21, April 12, 2010
CW18 AWARD OF TENDER NO. T10-10 ONE (1) FOUR WHEEL DRIVE LOADER-BACKHOE WITH EXTENSION BOOM Fleet Supervisor, Report #PW-2010-08, April 12, 2010
CW-19 AWARD OF TENDER NO. T10-07 TWO (2) 2010 REGULAR CAB, TWO WHEEL DRIVE HALF-TON PICK-UP TRUCKS Fleet Supervisor, Report #PW-2010-09, April 12, 2010
CW-20 AWARD OF TENDER NO. T10-09 ONE (1) THREE QUARTER TON 4WD PICK-UP TRUCK WITH PLOW AND HARNESS Fleet Supervisor, Report #PW-2010-10, April 12, 2010
CW-21 AWARD OF TENDER T10-08 ONE (1) THREE QUARTER TON VAN Fleet Supervisor, Report #PW-2010-11, April 12, 2010
CW-22 AWARD OF TENDER NO. T10-12 ONE (1) 2010 - 60,000 G.V.W. STANDARD TANDEM, CAB AND CHASSIS COMPLETE WITH SPREADER/DUMP BODY AND ONE-WAY PLOW AND WING ASSEMBLY Fleet Supervisor, Report #PW-2010-12, April 12, 2010
CW-23 AWARD OF TENDER NO. T10-11 ONE (1) MINIVAN WITH WINDOWS Fleet Supervisor, Report #PW-2010-13, April 12, 2010
5
CW-24 AWARD OF TENDER NO. T10-06 TWO (2) ONE TON DUALLY SUPER CREW CAB 2WD PICK-UP TRUCK WITH HYDRAULIC DUMP BOX Fleet Supervisor, Report #PW-2010-14, April 12, 2010
CW-25 AWARD OF TENDER NO. T10-14 LIQUID CALCIUM CHLORIDE Roads Supervisor, Report #PW-2010-15, April 12, 2010
CW-26 AWARD OF TENDER NO. T10-13 SUPPLY OF GRANULAR ROADS MATERIAL Roads Supervisor, Report #PW-2010-16, April 12, 2010
CW-27 AWARD OF TENDER NO. T10-15 SCREENED WINTER SAND Roads Supervisor, Report #PW-2010-17, April 12, 2010
CW-28 DESIGN AND CONSTRUCTION FOR FIELD HOUSE MEL MITCHELL FIELD Manager of Parks, Recreation and Culture, Report #PRC-2010-06, April 12, 2010
New Business
Public Notice
Adjournment COMMITTEE OF THE WHOLE April 12 2010
REPORT OF THE MAYOR RE COUNTY COUNCIL MARCH 2010
RECOMMENDATION
That the County Council Report of the Mayor dated April 12 2010 be received
OBJECTIVE The purpose of this report is to provide a summary of issues that were considered by County Council at its meeting on March 23 2010 that affect or will be of interest to the Council and public of the Town of New Tecumseth Aswell this report includes information in respect of attendance at meetings and upcoming County Council meeting dates
MATTERS CONSIDERED BY COUNTY COUNCIL March 23 2010 County Council Meeting
PM 10049 Administration Centre Addition Project UpdateRecommendation PM05210 THAT Item PM 10049 being an update on the administration centre addition project be received for information CARRIED
PM 10052 Terms of Reference for Conservation Authority Subcommittee Recommendation PM05410 THAT the Conservation Authority Review Subcommittee be composed of seven members being Councillors Breckenridge Clarke Guergis Hughes Savage Sled and Warden Patterson AND THAT the Conservation Authority Review Subcommittee be requested to prepare draft terms of reference for its operation for consideration by County Council as outlined in Item PM 10052
Recommendation PM05510 THAT the first meeting of the Conservation Authority Subcommittee be scheduled following the Simcoe County Council meeting on March 23 2010
PM 10053 Combined OGRAROMA Conference February 2010 Recommendation PM05610 THAT Item PM 09053 regarding the combined Ontario Good Roads Association Rural Ontario Municipal Association February 2010 conference be received for information Attached to this report as Attachment 1 CARRIED
Ministry of Municipal Affairs and Housing correspondence dated February 25 2010 regarding CanadaOntario Affordable Housing Program 2005 Homeownership Component Funding Confirmation Be received for information Attached to this report as Attachment 2 CARRIED C0
Report of the Mayor April 12 2010 Page 2 of4
HS 10046 Additional FederalProvincial Funds for Wave 1 Affordable Housing Projects Recommendation HS03910 THAT approval be given to allocate funding to support 6 affordable housing units in two housing projects under the CanadaOntario Affordable Housing Program as outlined in Item HS 10046 AND THAT the necessary by laws be presented to Council to authorize the execution of the documentation outlined in HS 10046 regarding the additional funds Attached to this report as Attachment 3 CARRIED
HS 10034 Per Diem Increases for Child Care Service ProvidersRecommendation HS04010 THAT approval be given to increase Child Card Service Provider Per Diem rates as outlined in Schedules 1 2 and 3 of Item HS 10034 AND THAT increases be effective January 1 2010 where requested Attached to this report as Attachment 4 CARRIED
HS 10047 2009 Ontario Works Caseload and Economic Indicators Report Recommendation HS04110 THAT Item HS 10047 being the 2009 Ontario Works Caseload and Economic Indicators Report be received for information Attached to this report as Attachment 5 CARRIED
HS 10038 Provincial Funding for Nurses Recommendation HS04210 THAT the Warden and Clerk be authorized to execute an agreement with the Province related to onetime provincial government funding in the fiscal year 20102011 for nurses dedicated to receive ambulance patients in hospital emergency departments as outlined in Item HS 10038 AND THAT the Warden and Clerk be authorized to execute any agreements Memorandum of Understanding and any ancillary documents related to one time Provincial Government funding for fiscal year 20102011 for nurses dedicated to receive ambulance patients in hospital emergency departments with local hospital authorities as outlined in Item HS 10038 Attached to this report as Attachment 6 CARRIED
HS 10041 Paramedic Services Department entering into a Lease Agreement with 998802 Ontario Limited Recommendation HS04310 THAT the necessary bylaw be presented to County Council to authorize the Warden and Clerk to execute a lease agreement substantively in the form attached as Schedule 1 to Item HS 10041 Attached to this report as Attachment 7 CARRIED
HS 10039 Ministry of Health and LongTerm Care Levels of Care Funding Freeze Recommendation HS04410 THAT Item HS 10039 being the Ministry of Health LongTerm Care Levels of Care Funding Freeze be received for information Attached to this report as Attachment 8 CARRIED
HS 10042 Stabilization Increase for Registered Practical Nurse RPN Initiative Funding Recommendation HS04510 THAT Item HS 10042 regarding a stabilization increase for the Registered Practical Nurse RPN Initiative funding for the County of Simcoe Long Term Care Homes be received for information CARRIED I
Report of the Mayor April 12 2010 Page 3 of 4
HS 10043 Ministry of Health and LongTerm Care Support of Chronic Kidney Disease Regional Program at Simcoe Manor Recommendation HS04610 THAT the necessary bylaw be presented to County Council to authorize the Warden and Clerk to execute the OneTime Funding of Peritoneal Dialysis Services for 200910 substantively in the form attached as Schedule 1 of Item HS 10043 Attached to this report as Attachment 9 CARRIED
HS 10036 Emergency Planning Program Update Recommendation HS04910 THAT Item HS 10036 being the Emergency Planning Program Update be received for information CARRIED
HS 10037 911 Awareness and Public Safety Communicators Week Proclamation Recommendation HS05010 THAT the Warden be requested to sign a proclamation substantively in the form attached as Schedule 1 to Item HS 10037 to declare the week of April 11th April 17th 2010 as 911 Awareness and Public Safety Communicators Week CARRIED
Resolution from the Town of New Tecumseth dated February 9 2010 regarding Assistance to Seniors for Collection of Leaf and Yard Waste Staff referred to Item CS 10056 Item 17 below Recommendation CS05910 THAT the correspondence from the Town of New Tecumseth dated February 9 2010 regarding Assistance to Seniors for Collection of Leaf and Yard Waste be received for information Attached to this report as Attachment 10 CARRIED
CS 10055 Decision on New Tecumseth Official Plan Amendment No 42 Resolution THAT Official Plan Amendment No 42 to the Town of New Tecumseth Official Plan as adopted by the Town of New Tecumseth Bylaw No 2009095 be approved as modified by Schedule 17 of Item CS 10055 AND THAT Notice of Decision be provided in accordance with the Planning Act Item CS 10055 is attached to this report as Attachment 11 The schedules can be viewed at httpgilfordcountysimcoeonca CARRIED
CS 10056 New Tecumseth Leaf and Yard Waste Collection Agreement Recommendation CS06710 THAT the necessary bylaw be presented to County Council to authorize the Warden and Clerk to execute an agreement with Town of New Tecumseth to continue conducting partial leaf and yard collection services in 2010 substantively in the form attached as Schedule 3 to Item CS 10056 Attached to this report as Attachment 12 CARRIED
CS 10033 2009 Curbside Waste Collection Information be received for information Attached to this report as Attachment 13 CARRIED
WSS 10003 Waste Management Strategy Public Consultation Recommendation WSS00710 THAT the feedback received with respect to the Countys Solid Waste Management Strategy outlined within Item WSS 10003 be received for information CARRIED ev C 4
Report of the Mayor April 12 2010 Page 4 of4
Wardens Pace Tentatively scheduled May 15 2010 Recommendation WA00210 THAT the 2010 Wardens Pace be confirmed for Saturday May 15 2010 under the same terms and conditions as the 2009 event CARRIED
PRESENTATION AND CONSIDERATION OF REPORT COUNTY OFFICERS
CO 10006 Waste Management Strategy Consultation with First Nations Attached to this report as Attachment 14
The following bylaws were given consideration and approval at the March 23 2010 meeting of County Council
Bill No 43 A Bylaw to establish County Rates and Tax Ratios for the Year 2010 Item PM 10027
Bill No 44 A Bylaw to authorize Warden and Clerk to execute a lease agreement with 998802 Ontario Limited for the provision of a land ambulance station at property municipally known as 4988 Dean Drive Alliston Item HS 10041
Bill No 45 A Bylaw to authorize the Warden and Clerk to execute an Agreement with Her Majesty the Queen in Right of Ontario as represented by the Minister of Health and LongTerm Care for OneTime Funding of Peritoneal Dialysis Services for 200910 Item HS 10043
Bill No 49 A Bylaw to to authorize the execution of a Leaf and Yard Waste Collection Agreement with the Town of New Tecumseth Item CS 10056
Attendance at Meetings
In March 2010 Mayor MacEachem attended
March 11 Governance Committee Meeting March 10 Corporate Services Committee March 23 County Council Meeting
Upcoming County Council meetings
Tues April 27 2010 County Council Tues May 25 2010 County Council
Respe lly su d 9 Mike MacEache Mayor cllrnen
COUNTY OF SIMCOE
ITEM FOR PERFORMANCE MANAGEMENT COMMITTEE
SECTION Matters for Consideration
ITEM NO PM 10053
MEETING DATE March 11 2010
SUBJECT Combined OGRA ROMA Conference February 2010
RECOMMENDATION
THAT Item PM 09053 regarding the combined Ontario Good Roads Association Rural Ontario Municipal Association February 2010 conference be received for information
BACKGROUND
The annual Ontario Good Roads Association Rural Ontario Municipal Association OGRAROMA conference was held in Toronto from February 21 to 24 2010 The conference is well attended by municipal officials across the Province of Ontario and provides significant opportunities for education sharing of common issues and solutions networking and opportunities for municipalities to collectively and individually talk to the Province about their undertakings and issues
The County of Simcoe had representation at the conference from County Councillors and staff as well as local municipal officials A summary of the conference program is attached to this item as Schedule 1 Each attendee can likely speak to the direct benefit realized through their individual attendance at seminars workshopsand plenary sessions as well as discussions with vendors and peers from across the province If any Councillor is interested in any information from the sessions staff can forward this and provide contacts for County officials that attended the sessions of interest The purpose of this report however is to provide Council with an update onsome of the discussions that occurred between County officials and the Province with respect to some of our initiatives and undertakings
SUNDAY
Western Ontario Wardens Caucus WOWC Meeting
The group welcomed Jim Bradley Minister of Municipal Affairs and Housing Linda Jeffrey Minister of Natural Resources Carol Mitchell Minister of Agriculture Food and Rural Affairs and John Wilkinson Minister of Revenue The Ministers generally addressed the group about provincial initiatives and then fielded questions on the issues previously discussed March 11 2010 Performance Management Committee PM 10053 Page 2
The meeting then proceededwith the following presentationsfrom lead municipalities Local Health Integration Networks presentedby the County of Lambton Ontario Municipal Partnership Fund presentedby Middlesex County and Economic Development presentedby the County of Simcoe
The floor was then opened for questions and this portion of the meeting was concluded with a thank you to the Ministers for their attendance
The remainder of the meeting included an update from Pat Vanini President of the Municipal Employee Pension Centre of Ontario and Mary Ann Love of the Association of Municipalities of Ontario The meeting concluded following a round table discussion of all those in attendance
Joint Eastern and Western Ontario Wardens Caucus EOWC WOWC Meeting
This meeting of Counties from across the Province included updatesfrom Peter Hume President of the Association of Municipalities of Ontario on issues such as the task force on economic prosperity climate change the Ontario Municipal Partnership Fund the Municipal Services Fiscal Review infrastructure finding and the proposed Green Energy Act An update from Joe Tiemay Executive Director of the Ontario Good Roads Association included the Weed Act and pesticide bans Bill 118 cellular phone restrictions as well as infrastructure planning and improvement
Jim Bradley Minister of Municipal Affairs and Housing addressed the group on the topics of Growth and infrastructure as well as a suite of other Provincial initiatives before fielding questions
Joint issues and initiatives of the Countys across all of Ontario were discussed including a presentation on the EOWC 2010 Priorities and the Eastern Ontario Regional Network EORN Broadband Project
Urban Nodes Meeting Ministry of Municipal Affairs and Housing
The County was invited to attend a brief meeting with Minister Jim Bradley and the local Urban Nodes group In attendance were New Tecumseth Mayor Mike MacEachern as the Chair Ed Houghton from the Town of Collingwood and the County Warden and Chief Administrative Officer The County observed as Urban Node Chair MacEachern described the efforts of the group and their Statement of Common Principles
MONDAY
Ministry of Agriculture Food and Rural Affairs
This delegationwas attended by the Warden Chair Doug Little Chair Sled Councillors Walsh and Ferguson the Chief Administrative Officer and the General Manager of Corporate Services The Ministers Parliamentary Assistant Rick Johnson and Staff welcomed the group March 11 20 10 Performance Management Committee PM 10053 Page 3
Discussions included preserving agricultural lands sustainable farming the Food Partners Alliance the Food Charter and relationships between Counties and their local Federations of Agriculture
Ministry of Municipal Affairs and Housing
This delegation was attended by the Warden Chair Little Chair Sled Councillor Ferguson the Chief Administrative Officer the General Manager of Corporate Services and the Director of Planning and Development Minister Bradley and his staff welcomed the group
Discussions included the County Official Plan the Simcoe Vision and improvingcommunication and consultation processes between the Ministry and the County
Ministry of Health and Long Term Care
This delegation was attended by the Warden Chair Dubeau Chair Sled Councillor Savage and the Chief Administrative Officer Senior Policy Advisors for Minister Matthews welcomed the group
Discussions included sustainable long term care funding and an update on the Georgian Manor Redevelopment Project Improved health care spending for this growing region physician recruitment hospital funding and the LHINs were also discussed
Peter Hume President Association of Municipalities of Ontario
Simcoe County Councillors attending the 2010 OGRA Conference were invited to an informal discussion with the president of AMO and his staff on issues facing Simcoe County including what AMO initiatives and are undertakings consistent with Simcoe Countys efforts and what issues are more specific to this growing region of Ontario
TUESDAY
Ministry of Education
This delegation was attended by the Warden Chair Sled Past Warden Guergis Councillor and Ferguson the Chief Administrative Officer Minister Dombrowsky was summoned to the House and was unable to attend as scheduled but her staff warmly welcomed the group
Discussions were on held education funding levels for schools in our growing region Ministry staff were but felt that the statistics were more receptive positive than what has been presentedby our local School Boards
Ministry of Transportation
This delegation was attended by Chair Sled Chair Little Councillor Ferguson the Chief Administrative Officer and the General Manager of Corporate Services Minister Wynne welcomed the group March 11 2010 Performance Management Committee PM 10053 Page 4
Discussions included Provincial transportation infrastructure including interchanges on the 400 Highway 400 and Highway 11 improvements and other future Provincial transportation infrastructure and funding The Simcoe County Transportation Plan as it relates to the Simcoe Vision initiatives was also positively discussed
2010 OGRA Conference Awards Luncheon
Dave Crowe Engineering Technician 11 Transportationand Engineering Department was the recipient of this years Scott McKay Bituminous Technology Award for receiving the highest grades for the 2009 training session Dave was unfortunately unable to attend but his award was picked up for him and it is hoped that it will be formally presentedto him in the near future
FINANCIAL ANALYSIS
There are no direct financial implications to this informational item
SCHEDULES
The following schedule is attached and forms part of this Item
Schedule 1 OGRA 2010 Preliminary Program
OGRA 2010 Preliminary Agenda p
PREPARED BY
APPROVALS Date Mark Aitken Chief Administrative Officer March 4 2010 Iflrnratt r uciv nttrr Arta s nn Was sraeoiiag etfietegemnt INA
AsslmitttkdaiyMiiGStestNkce Hdrez4dus9u5mtMsheaajaint
tTbllsingFlivisibrt Dtw35iimdaLagemt3 Ortatio 777iHaYSt35tHFfr Tii meaav tA9 TuTmdolNd i43G2E5 prbnlb0 MGrs Tatephorte4bS8E5227 Pfime C4fij556277 Fax 4155855410 7prcur d85fB00
bruary2fi MO
IftCathy Kytaylco OftectorSm5alHousing Division Countyof Simbge 1110 flighway26West Midhu st ON WL 1Xo
Dear Us KytaAo
Re CanadaOntario Af vdabeHousing Rrogr rn AHP 2005 Homeownership Coh1ponent Funding Corifirmatidn
I alr3pleased to Awnfirm that fundirg in the amount of 1i 9750 for S eligible purchasers of arks in theCounty of Sirnobehasbeen OOndltinnbllyapprovetlurfdertheAHP 005 Thfs fucning is in additon tWin jng t3nditiijrianyapproved in the letter dated February84 2txI
Funding is n rtieu l p ntfrf e i tionofAgreements OP rchase and Sale subject tatho ap rftual of 5re glrtty cifStmcde by Martif 15 i6i pleasenotettrat the Mo str r xnll be ttnarno ntrEigairfi opriaie trilii10foratpfitrts subrest afterrch 2Ftp
i yeuttt titetolartk yor farycluc iit to rnaaaq the AtPasrs it ysrfarea I iraaicfiorWardtoco irtt h eur grelatiz snrp htfremori xahead
P 3c3rrrr
Hous3rtg3ivisicm c fan Russell Team Lead Fegionai tousitg SServicesM DeNral f eAOrr OaChaV If73
COUNTY OF SIMCOE
ITEM FOR HUMAN SERVICES COMMITTEE
SECTION Social Housing
ITEM NO HS 10046
MEETING DATE March 9 2010
SUBJECT Additional FederalProvincial Funds for Wave 1 Affordable Housing Projects
RECOMMENDATION
THAT approval be given to allocate funding to support 6 affordable housing units in two housing projects under the CanadaOntario Affordable Housing Program as outlined in Item HS 10046
AND THAT the necessary by laws be presented to Council to authorize the execution of the documentation outlined in HS 10046 regarding the additional funds
BACKGROUND
In April 2009 Council approved Item HS 09059 recommending the 145 High St Collingwood and 125 Bayfield St Barrie affordable housing projects to the Province for additional funding under the CanadaOntario Affordable Housing Program At the time the Province did not award additional funds to these projects However in February 2010 the Province informed County staff of the opportunity to provide additional funds to these projects in the total amount of 400000 using unallocated funds form Wave 1 of the Affordable Housing Program This equates to funding of 66666 per unit for 5 of the 12 currently unfunded units at 145 High Street Collingwood and 66666 for the one unit that is currently unfunded at 125 Bayfield St Barrie Units funded as a result would need to achieve rental levels such that rents for the projects as a whole do not exceed 80 of average market rent for the twenty year affordability period subject to annual rent guideline increases as was the case with the units previously funded in these projects at 70000 per unit The Province required a quick response to this opportunity so staff contacted both proponents ie the Town of Collingwood in partnership with Mirtren Collingwood Ltd and UNT Family Holdings in Barrie to ascertain interest in these funds Both proponents wish to take advantage of this opportunity The resolution from the Town of Collingwood is attached as Schedule 1 to Item HS 10046 The Province has approved the additional funding for the two projects and conditional letters of commitment will be issued in early March
Item HS 09059 recommended that the affordable units at 145 High St Collingwood benefit from an annual grant from the County of Simcoe for twenty years equivalent to the difference between the County taxes payable in respect of the affordable units at the multiresidential rate versus the residential rate This contribution is a requirementfor receiving the federalprovincial funds as is the contribution from the Town of Collingwood in respect of the lower tier tax differential The Town has agreed to provide its contribution as per the Resolution attached as Schedule 1 to Item HS 10046 To be consistent with the direction provided in Item HS 09059 the County will increase its annual grant from the tax differential for the 18 existing affordable March 9 20 10 Human Services Committee HS 10046 Page 2
units at 145 High St to include an amount for the additional 5 units
In March 2007 Council approved Item HS 07052 which recommended that the County provide each proponent of the CanadaOntario Affordable Housing Program a forgivable loan equivalent to the County development charges that each proponent is obligated to pay for its affordable housing projects The County has made a forgivable loan to the Town of Collingwood of 46134 in respect of the eighteen affordable housing units at 145 High Street To be consistent with this direction a further loan will be made to the Town in respect of the 5 additional units The loan will be fully forgivable over twenty years
The City of Barrie has a multiresidential tax rate that meets program requirements and no County development charges are applicable in the City of Barrie
The existing municipal contribution agreements between the County and the proponents will have to be amended or supplemented with new agreements and the security documents in respect of the funds issued to the proponents will need to be amended or supplemented Bylaws to authorize the execution of these documents will be presentedto Council in due course
FINANCIAL ANALYSIS
Using an estimated assessment of 91728 per unit based on a two bedroom average rent in Collingwood of 815 exclusive of utilities the County grant in respect of the upper tier tax differential would be 140 per unit annually based on 2009 tax rates for the twenty year affordability period ie 700 per year for the 5 additional units Assessed values and tax rates are likely to change over the affordability period
The forgivable loan in respect of the County development chargesalready paid for the 5 units at 145 High Street Collingwood will be 12815
There will be legal and administrative costs associated with amending or supplementing the existing agreements and security documents
SCHEDULES The following schedule is attached and forms part of this Item
Schedule 1 Town of Collingwood
Town of Collingwood Resolution
PREPARED BY John Connell Program Supervisor
APPROVALS Date
Cathy Kytayko Director Social Housing Department February 26 2010 Terry Talon General Manager Social Services February 26 2010 Lealand Sibbick Deputy Treasurer March 1 2010 Mark Aitken Chief Administrative Officer March 2 2010 COUNTY OF SIMCOE
ITEM FOR HUMAN SERVICES COMMITTEE
SECTION Children and Community Services Department
ITEM NO HS 10034
MEETING DATE March 9 2010
SUBJECT Per Diem Increases for Child Care Service Providers
RECOMMENDATION
THAT approval be given to increase Child Care Service Provider Per Diem rates as outlined in Schedules 1 2 and 3 of Item HS 10034
AND THAT increases be effective January 1 2010 where requested
BACKGROUND
In the past County Council has supported increasing Child Care Service Provider Per Diems to match their respective market value rates In an effort to maximize our subsidy dollars a formula was approved in 2002 to calculate maximum ceiling rates for per diems In 2003 and 2004 a 2 increase to the ceiling level was approved Since 2005 Council has approved a 3 increase each year
As previously reported there are significant funding pressures locally and provincially in the child care system With regard to the Child Care Fee Subsidy program the waitlist which was reinstated March 1 2009 continues to grow and as of February 1 2010 the number of children on the wait list for licensed subsidized child care is 1043
the Fee a a While Subsidy funding pressures and waitlist has negative impact on families who are sexking assistance with their licensed child care costs staff also recognize the need to support Child Care Service Providers in their efforts to remain viable as costs for wages utilities food and rent etc continue to rise In addition the cost paid for a subsidized space needs to be competitive with market rate Currently 8 Child Care Service Providers are not paid their market rate either in whole or in part while 62 Child Care Service Providers rates are within the municipal ceiling level
Child Care Service Provides have expressedconcern to both the province and County staff on their viability once four and five year old children leave the child care system to enroll in Phase 1 of the Early Learning Program in September2010 Historically the costs associated with this age group help offset the higher costs attributed to children 03 years of age
It is recommended that the attached Fee Payment Schedules which includes a 2 cost of living increase to the ceiling rates be used when reviewing all requests for Per Diem increases for 2010 March 9 2010 Human Services Committee HS 10034 Page 2
FINANCIAL ANALYSIS
Based on the three Fee Payment Schedules Schedules 1 2 and 3 staff has evaluated requests from 39 Child Care Operators The recommended 2 increase to the municipal ceiling level will meet all of the Child Care Service Provider code requests either in whole or in part Some of the care codes requestedby 8 of the Operators will not be covered by the recommended increase It is projected that approval of the 2 increase to Per Diem Rates will cost an additional 121000 in 2010
The recommended increase can be accommodated within the 2010 budget however because funding available to support child care fee subsidy is limited the increase will have an impact on the fee subsidy waitlist A full time equivalent child care space costs approximately 7500 annually As such the projected amount required to cover the recommended per diem increase for child care service providers will reduce the number of Full Day Equivalent spaces by approximately 16 full time children
SCHEDULES The following schedules are attached and form part of this Item
Schedule 1 Fee Payment Schedule Centre Operators2010 Schedule 2 Fee Payment Schedule Family Home Day Care Operators 2010 Schedule 3 Fee Payment Schedule Recreation Programs 2010 Schedule 1 Schedule 2 Schedule 3 ME I 1h Centre Operators FamilyHome Day Recreation Programs 2010 Care Operators 2010 2010
PREPARED BY Heather St Germain Supervisor
APPROVALS Date Greg Bishop Director Children and Community Services February 26 2010 Terry Talon General Manager Social Services February 26 2010 Lealand Sibbick Deputy Treasurer March 1 2010 Mark Aitken Chief Administrative Officer March 2 2010 W NOO NNONO NN O NN NNO F NO N f N N N N f N O Il r N NO O m Q W N I C Oi V c0 n a7 N f f0 1 t MNN R p V NNVNM MMN f9 fA 19 iN f9 f9 9 t9 f9 19 fA f9 z m Z W o y J o m W wwa e O 2 d q N c
w NNO NNNNOOONONOOO N N ON N n M1 N O N n N N N NN H p M 1 Q W N N eD M r 1 O fV I Y N O MN Q p N V NNVNM M MN p fn fn H W fq fg p M 9 Y f9 rM f9 IA M C7 Q Y Z w Q K d 7 Q a U K a a m c o o m
W ON N r O r O O O r N N N i p NNO r 6 o c6 n vi id sd ro o r c6 v Sri vi d p M NN V N NVN M MMN f9 6 9 W t9 to f9 f9 fA f9 t9 A A e9 M fA MO p Z w 5 d y J q U am w c a E n c
E OONN NONNN N O NNNNN O W O N r N r O N n n N O r N N N r L p fp N a7 m di r V d N N O f0 M V y q W M N M N N d N M MMN c w w M w to 9 M of w to to ui w t9 9 to U Q
Z W N L J y C W o 9 E U
N n Q c f0 0 W O NN N ON NOONNONNNO O n N n 0 F p N NI N O N n N r N NO f Q W N V N aD fD th to O Oi Yl N C R p M a K N MN NV N M f9 M MN va of ds e2 w vi of en w ur v to en m C U a 3 W L y d J Y t W Q O c a rn q W U V C 41 o m 2 m N y Q C W
Z W y O U o O o R 0 v R L o a m LL a v o E 9 V S E m O a J a F N c o L a L cl U R 73 L L m O R R S C L N R U J O R J p O tLi J y f1 w J O O L J C O O R L R C V L f O U O C p y R U V z z C L O a 3 z Y u O x m N W N L Q a c o N o 0 0 o 0 a ur 0 o o 0 w L W LL S 2 Z LL S 2 LL y 0 Q m N LL S w dl O Q m U O W LL 1J 2 Y J L a Z O NO OO O N OO FOON ONNN W e Y 0 m 0 N N HH N NNNM W S WpQNQB eK ze
N OO NNONO N NN 1 N N NO O W t7 y Y1 OyON O a y HN lNV M N y N N pa a W p9 o V i a RbS U N F Vq r q N N n 0 fV m W O Ol p e N N W 11 H NNN g N N pN d x N L Z H y xp g Q LL O O n n O O NN EF t0 M N Cl CI O M H N NN N N y W p W p 8
eU gq r2 Y g b W V ONO N OO N O C N NO t OO h N J h YI C lV Ih 0 Opi W N q N MHN W N N w GWN a Q W Y LL G U c U a a Nz e c V p O b N A O r M C y yO m Q F NNN 10 tN0 b V NNN N NN N Q LL K J a p b J 2 NO FN N 2 pY O
6 N N b p w N W Ob S g S T N b o p S SSS a 9 1 pQ 1p f d A U N F I Schedule 3 Human Services Committee HS 10034 Page 1
FEE PAYMENT SCHEDULE FOR RECREATION PROGRAMS 2010
CODES 2006 Ceiling Rate 2007 Ceiling Rate 2008 Ceiling Rate rounded to the rounded to the rounded to the nearest quarter nearest quarter nearest quarter
P Extended Da Recreation Program 3600 3700 3800 0 Full Da Recreation Program 3100 3200 3300 Payment Schedule to be reviewed on an annual basis Schedule 3 Human Services Committee HS 10034 Page 1
2009 Ceiling Rate 2010 Ceiling Rate rounded to the rounded to the nearest quarter nearest quarter
3925 4000
3400 3475 COUNTY OF SIMCOE
ITEM FOR HUMAN SERVICES COMMITTEE
SECTION Ontario Works Department
ITEM NO HS 10047
MEETING DATE March 9 2010
SUBJECT 2009 Ontario Works Caseload and Economic Indicators Report
RECOMMENDATION
THAT Item HS 10047 being the 2009 Ontario Works Caseload and Economic Indicators Report be received for information
BACKGROUND
The County of Simcoe is the Consolidated Municipal Service Manager for the delivery of Ontario Works which includes both financial and employment support services to the residents of the County of Simcoe as well as the Cities of Barrie and Orillia
Financial and Employment Services are provided across five satellite office which are located in Alliston Collingwood Midland Orillia and Barrie as well as the provision of administrative services at the Administration Centre located in Midhurst
Clients who are in are receipt of Ontario Works benefits eligible for a variety of programs and services that are tailored to meet their individual needs Programming options include educational upgrading job readiness workshops career exploration self employment as well as a variety of financial supports that can be provided to assist an individual while participating in the various employment and or training programs In addition to inhouse programming and service options Ontario Works partners with a host of community agencies that receive direct referrals from Ontario Works staff to provide off site services that support the continuum of learning and skills for development recipients of the Ontario Works program Programming options are continually monitored to ensure that training and educational opportunities are in line with local labour market trends
The 2009 Ontario Works Caseload and Economic Indicators Report attached as Schedule 1 of this Item provides information regarding the Ontario Works caseload numbers of individuals in of receipt Employment Insurance Benefits and the impacts of the economic downturn on the local labour force In to addition providing current data for Simcoe County the report also provides comparativedata to the Province of Ontario where available
Since the fall of 2008 the County of Simcoe has seen a significant increase in the Ontario Works caseload From December 2008 to December 2009 the Ontario Works caseload has increased from 5052 to 6673 which represents a 3183 increase
In addition to caseload increases the report shows that the number of individuals who are February9 2009 Human Services Committee HS10047 Page2 accessing Employment Insurance Benefits has also increased from 2008 to 2009 The highest number of beneficiaries receiving regular benefits during the period January 2008 to October 2009 was in March 2009 at which time 11710 individuals were in receipt of benefits As of October 2009 which is the most current month staff was able to obtain data the number of beneficiaries was 6620 which was a 947 increase from October 2008 at which time there were 3400 individuals in receipt of regular benefits It should be noted that although the number of individuals receiving regular benefits has decreased from March 2009 to October 2009 this could be because many individuals have exhausted their claim and not necessarily because they have successfully secured employment
The report also provides a breakdown of the total labour force across Simcoe County which includes a detailed breakdown of the total number of individuals working within a variety of sectors The top six industry sectors accordingto the Census data is Manufacturing Retail Trade Health Care and Social Assistance Construction Accommodation and Food Services as well as Educational Services In 2006 Simcoe County had a total labour pool of 230795 It is interesting to note that within the total labour pool 34205 individuals or 15 of the total labour market were working within the manufacturing sector which is an area that has been significantly impacted by the current recession
As the Ontario Works caseload continues to increase staff remains focused on providing both income and employment support services in a timely manner The current recession has enhanced linkages between Ontario Works and various educational and training providers with a focus on enhanced programming that will assist Ontario Works participantsto become more employable Through available educational and training opportunities Ontario Works participants will be better positioned to apply for employment opportunities as they become available
FINANCIAL ANALYSIS
The financial impact related to the increase in the Ontario Works caseloads was identified during the 2010 budget deliberations
SCHEDULES
The following schedule is attached and forms part of this Item
Schedule 1 OW Caseload Report 11 OW Caseload Report
PREPARED BY Jamie Moran Director Ontario Works
APPROVALS Date Terry Talon General Manager Social Services February 26 2010 Lealand Sibbick Deputy Treasurer March 1 2010 Mark Aitken Chief Administrative Officer March 2 2010 I
Schedule 1 Human Services Committee HS 10047 Pa el
oo
Ontario r Caseload and
Economic Indicators r Schedule 1 Human Services Committee HS 10047 Page 2
v
The Countyof Simcoeis the ConsolidatedMunicipal Service Managerfor the deliveryof Ontario Works which includes both financial and employmentsupport services to the residents of the Countyof Simcoe as well as the cities of Barrie and Orillia
Financial and Employment Services are provided across five satellite offices which are located in Alliston Collingwood Midland Orillia and Barrie In addition administrative services are provided at the County of Simcoe Administration Centre located in Midhurst
Clients who are in receipt of Ontario Works benefits are eligible for a variety of programs and services that are tailored to meet their individual needs Programming options include educational upgrading job readiness workshops career exploration self employment as well as a variety of financial supports that can be provided to support an individual while participating in various employment andor training programs In addition to inhouse services the Ontario Works Department has partnered with a host of community agencies that provide off site programs and services allowing staff the ability to directly refer clients to an agency that is able to meet the individuals needs and abilities Schedule 1 Human Services Committee HS 10047 Page 3
r r
Since the fall oT 2068he Caunly Slmcoe as seen asignificant increasein the OntanoUsTarkscaseload Flom Decemfer 2008 to December200 11 ntahoWarks Caseload increased from SOf2toG 73 N hich representsa 31830 se The g latest increase in caseload was from Septer ber20C 8 to September 2009 which saw the Ontario Works caseload increase from 4509 to 6342 which represents a 4065 increase
I 2006 4003 I 4177 4358 4302 4187 4073 3946 3935 3828 3933 4171 4068 2007 4311 4403 4549 4578 4513 4345 4306 4330 4297 4423 4504 4398
2008 4718 4843 4895 4980 4889 4683 4560 4509 4633 62 4765
2009 5418 5733 6134 6322 6348 6359 6311 6342 6350 6415 6673 6673 M 4633 Note The above stats DO include TemporaryCare cases
Ontario Works Monthly Caseload 2006 02007 A 2008 t2009
8000
R 0 v m 6000 v s 0 3 g 4000
c O
2000
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Including Temporary Care Cases Month
The above chart represents the increase in the Ontario Works Caseload month over month which includes the percentageof change from 2006 to 2009 Dataincludes caseloadnumbersfor theentire Countyof Simcoe iiitlit3Gfi9tlesbnfihhecllLeSptia arne
r z Schedule 1 Human Services Committee HS 10047 Page 4
s
pt s 3 4 it Provincially for the period of December 2008 the percentageof individuals in receipt of social to December2009 there were 52272 more assistance against populationthe County of beneficiaries in rarAptof social assistance with Slmcoahad 23 of the estimated population in the provincial number of beneficiaries being receipt of social assistance while the provincial 427190 as of December 2009 When comparing average was 33 as of December 2009
2006 438526 15 7408 40 17 2007 443483 11 7577 23 17
2008 448568 11 8083 67 18 2009 453711 11 10460 294 23
2006 12665300 10 385076 05 30 2007 12794700 10 373268 31 29 2008 12936300 11 374918 04 29 2009 13069200 10 427190 139 33
Population estimated on 2008 rate of growth t Beneficiary refers to the total number of indvidueLs heads of fanny outs on social assistance phis all their dependents Mon average calculated from March June September and December data annu
Source Statistics Canada October 2009 Annual popLiatlon esttnates by sex for Juy 1 XG4 to 2008 census clMsions
2 Stadsflrs and Arlalyss LAW MCSS 20082009 Soda AssWance Quarterly Reports CMSM at a Glance
Stabsdcs Canada November 2009 CANSIM 0510001 PoptAafm by year by province and Wrfty statistics and Analysis Unit MCSS December 2009Onta o Social Assistance Monthy statistical Repot
Kl I
Schedule 1 Human Services Committee HS 10047 Page 5
Estimated Proportion of the Population Receiving Social Assistance Simcoe County Ontario 4
30 33 29 29 3
2 23
17 17 18 1
0
2006 2007 2008 2009
The above chart compares the increase in the estimated population across Simcoe County from 2006 to 2009 to the increase in the number of beneficiaries in receipt of social assistance for the same time period The chart further provides the estimated population across the province of Ontario against the number of beneficiaries across the province for the same time period For the purposes of this report the caseload includes all members of a benefit unit which comprises of applicants spouses and dependants
i
I IBM I ii Schedule 1 Human Services Committee HS 10047 Page 6
a w ul t 5epartment aah re screamedby the lnt raJJCes1rnC1Fo t dt ss p r fr f ll J 11 f0rr1rltado Worl Jen fji TareIntegratederervrtJ t efrfl s to i c tios fdrtiitanci Wtrlcs but in addition screens appicationsfi7r Ciiildcar Fee SUbsfdyas A 111a5proUidasgErteah resource and referral informationfor those individualswho are not eligiblefor services offered within the Social Services Division
Applications for Ontario Works have been steadily increasing from 2008 to 2009 The most significant increase in the number of new applications screened by the Integrated Services unit took place inthe first quarter of 2009 For the first quarter of 2008 there were 1821 applications screened while for the same period of time in 2009 there were 3287 applications screened which represents a 8041 increase The most noticeable increase was between April 2008 to April 2009 where the Integrated Services Unit saw a 1468 increase in the number of applications screened for social assistance
New Ontario Works Applications per Month
Jan 569 1015 784 Feb 526 1058 1011
Mar 726 1214 672 Apr 455 1123 1468 May 618 933 510 Jun 610 931 526
Jul 842 861 23 Aug 810 754 Sep 777 878 130 Oct 835 955 144
Nov 879 859 23
Dec 846 944 116 Data for August 2008 averaged from July and September 2008
42006 02009 ism
1000
500
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Source Ontk Woks 20095htistks Schedule 1 Human Services Committee HS 10047 Page 7
The numbeCOfindividuis whatravebeen accessi g mplyment insurance Benefits in Simcae Gintyhasbeen steadllyancrslnrm January 2DQ9foIIetbers2009 The highestnumbed of beneficiariesrequiringregular benefits duringthe periodreviewedwas March 2009 at which time 11710 individuals were in receipt of benefit
Jan O8 5710 Feb 08 5870 28 Mar08 5930 10 Apr08 4630 219 May 08 3480 248 Jun 08 3240 69 Jul 08 4940 525 Aug 08 5280 69 Sep 08 3250 384 Oct 08 3400 46 Nov 08 4000 176 Dec 08 5730 433
Jan 09 9040 578 583 Feb 09 9980 104 700 Mar 09 11710 173 975 Apr 09 10270 123 1218 May 09 9150 109 1629 Jun 09 8660 54 1673
Jul09 9800 132 984 Aug 09 9770 03 850 Sep 09 6790 305 1089 Oct09 6620 25 947
a Schedule 1 Human Services Committee HS 10047 page g
v
7K a s r 3 r 3 x
42008 1111112009 14000 97 12000 122 70 98 85 163 10000
8000
6000
4000
2000
0
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Source Statistics Canada Table 2760006 Employment Insurance Program EI beneficiaries by province 2001 census division and sex monthly persons table CANSIM database Accessed January 4 2010
Although the above chart shows a significant increase in the number of individuals in receipt of Employment Insurance Benefits in 2009 October numbers show a decrease of 2420 individuals receiving Employment Insurance Benefits from January 2009 compared to October 2009 It is important to note however that although the number of individuals in receipt of Employment Insurance benefits appears to be decreasing many individuals who have exhausted their Employment Insurance Benefits remain unsuccessful in obtaining employment and as such the decrease in active employment insurance claims may be a false indicator regarding economic recovery
v t x Y r ityPs fAk r xs 2r Pr6ixg a 44 sP Yi x xsna fix r x 3 3v a y q aA t
Schedule 1 Human Services Committee HS 10047 Page 9
The current 6Salotlhas had a oIgntftc arl on the taborr poolm SimcoeCounty Orte b at kiasbeen most sectyter8cessiprl iswlthinthe manufacturing or Accordingto the 2006 Statistics Canada data 34205 Individualsin Simcoe Countywere working within the manufacturing sector According to Statistics Canada the total labour force for the County of Simcoe in 2006 was 230795 and of that 34205 individuals were employed within the manufacturing sector which amounted to 15 of the total labour force Although the data is from 2006 it would suggest that Simcoe County has been greatly affected by the current recession in part due to the fact that a significant part of the labour pool is within the manufacturing sector
MMIRMMMM Total labour force 15 years and over by industry 230795 1000 Manufacturing 34205 148 Retail trade 27985 121 j Health care and social assistance 21120 j 92 Construction 19490 j 84 Accommodation and food services 16460 71 Educational services 14425 6390 Public administration 13860 6090 Transportation and warehousing 10635 47 I Wholesale trade10 6704 6 Administrativeand support waste managementand remediation services10 6254 6 Other servicesexcept public administration10 3754 59 Professionalscientificand technical services10 1754 4 Arts entertainmentand recreation7 2603 1 Financeand insurance5 670 i2 5 Real estateand rentaland leasing4 4351 9 Informationand cultural industries4 0551 8 Agricultureforestryfishingand hunting3 8501 7 Utilities1 715 1070 6 Miningandoil and gas extraction 4550 2 Managementof companiesand enterprises 1900 1 Source Statistics Canada200694581 Census
XCB2006001 v i Y h r iJ2 s E hb sR Schedule 1 Human Services Conrnitlee HS 10047 Page 10
1 ITT
Manufacturing Retail trade 15 12
Health care and social assistance 9
Construction 9
Accommodation food services 7 Educational services Source Statistics Canada 2006 Census 94581XCB2006001 7
The above charts represent data received through Statistics Canada and are from the 2006 Census As indicated 15 of the labour pool in 2006 was manufacturing which is a sector that has been impacted by the current recession According to the December 2009 Statistics Canada article titled Canadas Employment Downturn other sectors that have been affected by the current recession include construction natural resources transportation warehousing retail and wholesale trade sectors
Y 4 A f x1 F M1 1 S 4xTAF t G YP 1 1 C Y rvd a sfirt iY p4Z h
yP Schedule 1 Human Services Committee HIS 10047 Page 11
s
Simcoe Cou ty 230795 34205 15 TaY 5070 1270 25 Midland 8035 1885 23 Penetanguishene 4275 925 21 New Tecumseth 15075 3175 21 Bradford WG 14040 2460 17 AdjalaTosorontio 6245 1070 17 Tiny 5400 920 17 Innisfil 16880 2820 16 Clea view 7725 1260 16 Barrie 71145 10315 14 Collingwood 8655 1155 13 Essa 9910 1305 13 OroMedonte 11470 1335 12 Ramara 4785 535 11 Springwater 10050 1110 11 Wasaga Beach 6625 710 11 i Severn 6495 645 10 Orillia 15295 1285 Numbers may not add due to rounding
Tay 25 Midland 230 Penetanguishene 21 New Tecumseth 21 Bradford WG AdjalaTosorontio Tiny Innisfil Clearview Barrie W164 Collingwood 13 Essa 13 OroMedonte 12 0 Ramara 11 Springwater 11 Wasaga Beach 1 Severn Oriliia F8 00 5 10 15 20 25 3096
Source Statistics Canada 2006 Census 94581XCB2006001 a
i Schedule 1 Human Services Commiftee HS 10047 Page 12
k rsz t L i 1 dro c b fLSA i4sk ikFr r Y SYheurntanp VoYksCseload irites tainc tie prase toousrsSu tiat the 11eetcthosewho requireasslstanrare servedquicklyandthat staff prgvtdes all a ppr o p r iat e s e r v ic es both inhouse as well with partneringagenciesThe current recession has enhanced linkages between Ontario Works and various educational and trainingproviders to ensure that Ontario Works clients are givenall available opportunities to upgrade their skills during a time when employment opportunities are limited Through enhanced linkages with a variety of programs and service providers clients of Ontario Works will be well positioned to apply for available employment opportunities once economic recovery is realized
Ontario Works provides a variety of programs and services aimed at supporting individuals These include
BENEFITS Basic Needs Community Start Up Benefits Shelter Allowance Drug Card Employment Related Expenses Emergency Dental Employment Start Up Benefits Eyeglasses Travel and Medical Transportation Costs Earnings Expemptions after 3 months of Special Diet Allowance continuous eligibility Child Care Expenses Extended Employment Health Benefits
PROGRAMS Self Employment Assistance Job Readiness Workshops Basic Education and TrainingPrograms Apprenticeship and Skills Development Leaming Earning and Parenting Program Programs Community Participation Addiction and Mental Health Support Services
Additional details on programs and services can be found at simcoeca
3 m
sn yi OacAvd6
COUNTY OF SIMCOE
ITEM FOR HUMAN SERVICES COMMITTEE
SECTION Paramedic Services
ITEM NO HS 10038
MEETING DATE March 9 2010
SUBJECT Provincial Funding For Nurses
RECOMMENDATION
THAT the Warden and Clerk be authorized to execute an agreement with the Province related to onetime provincial government funding in the fiscal year 20102011 for nurses dedicated to receive ambulance patients in hospital emergency departments as outlined in Item HS 10038
AND THAT the Warden and Clerk be authorized to execute any agreements Memorandum of Understanding and any ancillary documents related to one time Provincial Government funding for fiscal year 20102011 for nurses dedicated to receive ambulance patients in hospital emergency departmentswith local hospital authorities as outlined in Item HS 10038
BACKGROUND
Over the past several years hospitals have been requiring paramedics to wait with their patients in the emergency department when the hospital is unable to take over care of these patients This is commonly referred to as offload delay Please refer to the previous Report HS 09100 that is attached under Schedule 1 for your reference
Emergency Medical ServicesParamedic Services across Ontario Canada and around the world wrestle with the problem daily This engagement of Paramedic resources in hospitals beyond their service mandate depletes levels of emergency medical response coverage in the community The resulting thinning of available response resources can result in Paramedics responding overgreater distances thus increasing response times
In 2008 it was announced by Premier McGuinty that emergency room wait rimes were a health care priority for his government
As part of 109 million program onetime funding of 45 million was announced for 14 Upper Tier Municipalities in the provincial 200809 fiscal year for Municipal Emergency Medical Services agenciesto contract with local hospitals for the provision of nursing services dedicated to caring for and offloading patients from paramedics According to the Ministry the Upper Tier Municipalities were chosen based on an analysisof individual hospital offload times March 9 2010 Human Services Committee HS 10038 Page2
The 14 onetime funded Upper Tier Municipalities are
City of Toronto City of Ottawa City of Hamilton Region of Peel Region of Halton Regionof Durham Region of York County of Middlesex County of Essex Greater Sudbury Count of Peterborough Region of Niagara Region of Waterloo County of Frontenac
Onetime funding continued for 200910 April 1 2009 to March 31 2010 for these same 14 Upper Tier Municipalities totaling an announced 50 million
County staff has written the Ministry of Health and LongTerm Care Emergency Health Services Branch requesting that the County of Simcoe be considered should this funding program continue or expand
Though no formal announcement has yet been distributed County staff have been contacted and requested to submit a proposal with respect to the potential for funding in the 201011 provincial fiscal year Accordingly approval of the recommendations within this report will enable necessary agreements to be entered into should such funding become available
CONTRACT PROPOSALMEMORANDUM OF UNDERSTANDING
The undertaking of this initiative will require us to forward a proposal to the Ministry of Health and LongTerm Care the Ministry outlining the specifics of our planned resource allocation Should such a proposal be acceptedby the Ministry we would be required to enter into an agreement for the receiving and disbursement of funds the generation and collection of data etc We will also as a result be required to enter into an agreement with the selected hospitals that would employ the nurses provide the services and receive funds for same
The proposal with the Ministry will advocate the use of nurses to attend in hospital emergency departments to provide patient care and supervisionof patients who arrive via paramedic transport until the hospital can assume care Presently there are no nurses specifically mandated to perform such a role within the hospital emergency department Nurses are able to manage four to six patients at a time which has the potential to free up as many as six paramedic crews from offload delay at the same institution This would allow paramedic resources to be returned to the community and increase the availability of EmergencyMedical Services resources to respond to emergency calls in the community
There are five hospital emergency departments within the County therefore careful assessment of peak times and locations where offloading occurs must be undertaken Staff is currently evaluating offloading statistics within the area hospital emergency departmentsto determine the optimal use of the onetime Provincial funding There is a potential that there may be issues related to selected hospitals regarding availability of nursing staff space within the emergency department for additional stretchers and capital equipmentrequired for the start up of this initiative
In the proposal the nursing staff would be employed by the respective hospital The nurses would be under an agreement or contract to provide care to patients arriving by paramedicsthat are in offload delay These nurses would not be available to provide services to the hospital or emergency March 9 2010 Human Services Committee HS 10038 Page3
department while working under the agreementcontract Provincial onetime funding for this proposal would be provided to the County who would in turn provide the necessary funding to the respective hospital for the costs related to the nursing services Specifics of the nursing accountabilities would be detailed under a Memorandum of Understanding or a Letter of Agreement with the respective hospital The logistics of working out the Memorandum of Understanding or a Letter of Agreement will require further discussions with local hospital representatives
This proposal is intended to be an interim solution to relieve the current offload pressures faced by Emergency Medical Services until longer term solutions can be implemented
CONCLUSION
Paramedic Services staff continue to work with Provincial representatives local hospital representatives and local emergency networking groups to address the ongoing issues related to ambulance offload pressures at hospitals emergency room departments
Paramedic Services is currently reviewing available data and contacting hospital staff in anticipation of a funding announcement Should funding confirmation take place staff will update Committee and Council on the level of funding and the specific allocation of resources commensurate with our review and hospital consultations
FINANCIAL ANALYSIS
The onetime has provincial funding neither been quantified nor confirmed for the fiscal year 201011 Should such funding be confirmed it will be specifically designated for costs related to dedicated nurses for the purpose of offloading lower priority ambulance stretcher patients at the emergency department Typically any unspent funding at March 31 2011 would be returned to the Province This funding is intended to be 100 provincial and therefore there is no net County impact It is unknown at this time if provincial funding maybe available beyond March 31 2011
SCHEDULES
The following schedule is attached and forms part of this Item
Schedule 1 HS 09100 Background on Ambulance Offload Nurses
Schedule i HS 09100 Schedule 1
PREPARED BY Andrew Robert Director and Chief Paramedic Services APPROVALS Date
Jane Sinclair General Manager of Health Cultural Services March 1 2010 Lealand Sibbick Deputy Treasurer March 2 2010 Mark Aitken Chief Administrative Officer March 2 2010 Sdiedule 1 Human Services committee HS 10038 Page 1
COUNTY OF SIMCOE
ITEM FOR HUMAN SERVICES COMMITTEE
SECTION Paramedic Services
ITEM NO HS 09100
MEETING DATE August 11 2009
SUBJECT Backgrounderon Ambulance Offload Delay Nurses
RECOMMENDATION
THAT Item HS 09100 regarding background information on Ambulance Offload Delay Nurses be received for information
BACKGROUND
Over the past several years hospitalshave been requiring paramedics to wait with their patients in the emergency departmentwhen the hospital is unable to take over care of these patients This is commonly referred to as offload delay
In 2005 a report of the Hospital Emergency Department and Ambulance Effectiveness Working Group authored by Doctor Brian Schwartz referred to as the Schwartz Report was presented to then Health Minister Smitherman The group was commissioned by Minister Smitherman to examine strategies to identify actions that minimize ambulance offload delays and recommend performance indicators for the emergency room system The report concluded that offload delays and emergency room overcrowding are systemic problems that require systemic solutions and made 15 recommendations aimed at improving the situation
The Ontario Ministry of Health and LongTerm Care subsequently struck an expert panel to better understand offload delay specifics and recommend strategies to address the issue This panel includes Emergency Medical ServicesParamedic Services representatives from Toronto and Ottawa
DISCUSSION
In 2008 it was announced by Premier McGuinty that emergency room wait time was a health care priority for his government
As part of 109 million program onetime funding of 45 million was announced for 14 Upper Tier Municipalities in the provincial 200809 fiscal year for Municipal Emergency Medical Services agenciesto contract with local hospitals for the provision of nursing services dedicated to caring for and offloading patients from paramedics According to the ministry 14 Upper Tier Municipalities where chosen based on an analysis of individual hospital offload times We currently do not have access to reports used for this evaluation Schedule I Human Services Committee HS 10038 Page 2
August 11 2009 Human Services Committee HS 09100 Page2
The 14 onetime funded Upper Tier Municipalities are
City of Toronto City of Ottawa City of Hamilton Region of Peel Region of Halton Region of Durham Region of York County of Middlesex Coun of Essex Greater Sudbury County of Peterborough Region of Niagara Region of Waterloo County of Fromenac
Onetime funding continued for 200910 April 1 2009 to March 31 2010 for these same 14 Upper Tier Municipalities totaling an announced 50 million
Within these 14 municipalities the only affected hospital in our normal operational area is Southlake Regional Health Center as a result of the funding to York Region York Region was provided with 375000 in 2008 and 416667 in 2009 Some of these funds were designated for the establishment of offload nurse services at Southlake Regional Health Center
Paramedic Services has reviewed Ministry of Health supplied data in an attempt to illustrate offload times associated with our normal operations It is important to note this data is not designedfor this purpose and though it may not portray accurate values it should demonstrate the results of consistent reporting and therefore offer relative value and illustrate trends Southlake Hospital represents the highest offload time with Royal Victoria second and the other hospitals in close proximity of each other You will note that a drop in the offload time associated with Southlake Regional Health is evident Though we have no details available to assist in specific analysis of this trend it is presumable that at least some of this change may be attributable to the addition of offload delay nursing resources in late 2008
90th Percentile InHospital Time
252 224 155 126 057 028 000
Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2
2007 2008 2009
Southlake Alliston Royal Victoria Huronia District Collingwood Orillia
We are informed by ministry staff that subject to ministry approvals and resultant budgetary decisions additional onetime funding for Upper Tier Municipalities may be extended into 201011 Schedule 1 Human Services Committee HS 10038 Page 3
August 11 2009 Human Services Committee HS 09100 Page 3
The Ontario Ministry of Health and LongTerm Care publicly reports emergency room wait times on the internet at httl2wwwhealtheovoncatransformationwait timeswait mnhtml Schedule 1 attached represents the most recent data associated with local hospitals in the context of provincial targets and averages You will note that Southlake Regional Health Center appears to have the highest offload times followed by Royal Victoria Hospital then Orillia Soldiers Memorial Hospital This data is not specific to offload delay of paramedic patients but does show some similarities with the trends identified in the above graph
County of Simcoe Paramedic Services has been working collaboratively with Local Health Integration Networks to better define and capture data associated with ambulance offload time in order to generate greater and more accurate statistical information County of Simcoe Paramedic Services staff has also requestedto be considered should there be any opportunity to expand the offload nursing initiative
FINANCIAL ANALYSIS
There are no financial implications to this Item
SCHEDULES The following Schedule is attached and forms part of this Item
Schedule 1 Local Hospital Emergency Room Wait Time Statistics
Svtepo tslCounxjl Copy of Total Time SF PREPARED BY Andrew Robert Director and Chief Paramedic Services
APPROVALS Date Jane Sinclair General Manager of Health and Cultural Services July 28 2009 Craig Elliot General Manager of Administration Finance August 2 2009 Mark Aitken Chief Administrative Officer August 4 2009 COUNTY OF SIMCOE
ITEM FOR HUMAN SERVICES
SECTION Paramedic Services Real Estate
ITEM NO HS 10041
MEETING DATE March 9 2010
SUBJECT Paramedic Services department entering into a lease agreement with 998802 Ontario Limited for provision of a land ambulance station municipally known as 4988 Dean Drive Alliston
RECOMMENDATION
THAT the necessary bylaw be presented to County Council to authorize the Warden and Clerk to execute a lease agreement substantively in the form attached as Schedule 1 to Item HS 10041
BACKGROUND
The County of Simcoe Paramedic Services department has occupied the facility at 4988 Dean Drive Alliston since 2003 for the provision of a land ambulance station
Further to the Paramedic Services departmentlong range strategic facilities model staff has been exploring alternate facilities in the Alliston area but has not found a suitable alternate to the existing facility at 4988 Dean Drive Alliston
This lease renewal covers a period of two years from April 1 2010 until March 31 2012 and includes a provision to allow either party to vacate on 120 days notice This early vacating clause should facilitate a termination if a suitable facility is located within the stated two year period
FINANCIAL ANALYSIS
Rent Structure as follows
A April 1 2010 March 31 2012 6 increase over previous rental rate B Rent Amount of 1063 per square foot C Yearly rental amount 3317148 applicabletaxes D Monthly rental amount 276429 applicable taxes
SCHEDULES
The following schedules are attached and form part of this item
Schedule 1 Lease agreement
HS AG41 Schedule mpdf March 9 2010 Human Services Committee HS 10041 Page2
Schedule 2 Lease Bylaw WIIL
HS 10041 ShcedWe 2pdf PREPARED BY Chris Harper Manager Real Estate
Date APPROVALS Jane Sinclair General Manager of Health and Cultural Services March 2 2010 Lealand Sibbick Deputy Treasurer March 2 2010 Mark Aitken Chief Administrative Officer March 2 2010 COUNTY OF SIMCOE
ITEM FOR HUMAN SERVICES COMMITTEE
SECTION Long Term Care
ITEM NO HS 10039
MEETING DATE March 9 2010
SUBJECT Ministry of Health LongTerm Care Levels of Care Funding Freeze
RECOMMENDATION
THAT Item HS 10039 being the Ministry of Health LongTerm Care Levels of Care Funding Freeze be received for information
BACKGROUND
For the last several years the Ministry of Health and Long Term Care MOHLTC has been transitioning the long term care homes across the province from the Alberta Resident Classification System funding model to Nursing and Personal Care RUGS method of calculating each homes annual funding per diem for the Nursing and Personal Care NPC envelope In 2009 the final 406 long term care homes began the training education and implementation of the Resident Assessment Instrument MiniData Set RAIMDS that is the foundation of Resource Utilization Groups RUGS Please refer to Schedule 2 for details Each of the four 4 County of Simcoe Long Term Care homes initiated this new process at different points in the year according to the Ministry specified schedule and completion of this process is expected between March and September of 2010 for each site respectively
The Alberta Resident Classification System An annual Level of Care classification is completed for each resident in each long term care home by external Registered Nursing staff that have been trained by the Ministry in recording documentation data from the resident chart which is then compiled and the home is assessed a Case Mix Measure CMM based on established formulas This Case Mix Measure is then compared to the provincial average Case Mix Measure to determine the homes Case Mix Index CMI The Case Mix Index represents a percentage that is applied to the base Nursing and Personal Care per diem to adjust for resident acuity and calculates the homes actual per diem funding for the next fiscal year April to March
Resource Utilization Groups RUGS This system utilizes information captured by the homes interprofessional team through the Resident Assessment Instrument MiniData Set tool to categorize residents with similar needs and acuity levels and determine levels of services being provided This data is uploaded electronically to the Canadian Institute of Health Information CIHI where it then is processedthrough weighted case mix formulas to determine the number and level of Resource Utilization Groups This is then used to calculate the homes per diem funding for the Nursing and Personal Care envelope again based on weighted resident acuity The information is reviewed quarterly and therefore information 20 March 9 10 Human Services Committee HS 10039 Page 2
is timelier than the previous annual process See Schedule 3
In order to transition to this new classification system effectively the staff in the home require time and training to developskills and expertise in utilizing the Resident Assessment Instrument Mini Data Set tool appropriately Therefore the Ministry has determined that homes that began the in 2009 process will not undergo a funding review through Resource Utilization Groups until April 1 2012 As a result the Ministry has frozen each County of Simcoe Long Term Care homes Case Mix Index until that on a time based specific formula that takes the average of the last three 3 Case Mix Index results and adds three 3 to a maximum Case Mix Index of 10000 Please refer to Schedule 1 for the letter for each home and see Schedule 4 for detailed financial analysis The protected Case Mix Index figures listed in the chart below will be effective from April 1 2010 until March 2012 31 As of April 1 2012 the Resource Utilization Groups classification system will be utilized to determine funding
FINANCIAL ANALYSIS
The financial impact of the Case Mix Index funding freeze equates to a total increase of 226 85646 in the Nursing and Personal Care envelope for the period of April 1 to December 31 2010 based on the budgeted projections of a 25 per diem increase and the frozen adjusted Case Mix Index rates indicated in the chart below
Apr2009 Mar Effective Apr Total increased Home 2010 2010 funding for 2010 Georgian Manor 9243 9407 4213031 Simcoe Manor 9395 9709 9298269 Sunset Manor 9991 1000000 562749 Trillium Manor 9458 9758 8611597 Total 226185646
SCHEDULES
The following schedules are attached and form part of this Item
Schedule 1 Ministry Letters with each Homes Status
HS 10039 Schedule Ipdf Schedule 2 Ministry Background Letter I HS 10039 Schedule 2pdf Schedule 3 RUGS Background March 9 20 10 Human Services Committee HS 10039 Page3 I HS 10039 Schedule 3pdf
Schedule 4 Financial Analysis
HS 10039 Schedule 4pdf
PREPARED BY Tolleen Parkin Administrator Sunset Manor
APPROVALS Date
Jane Sinclair General Manager Health Cultural Services March 1 2010 Lealand Sibbick Deputy Treasurer March 2 2010 Mark Aitken Chief Administrative Officer March 2 2010
I m m m a
0 0 0 0 N N N N
o S O S N N E E E w 4 w X X X X b d Y C C C
m M O p O T O ytr
@ tT0 ry N N T T V Ni N I Tm mi b O b eNiN m1 0 T@ V O H ry N T ST O S u u Q O T Y Y N pO 4 p W N p W @ bPfen1m m N N W W b N YI O i O p S S N y b N N O rI d b N q 1 N Yf m O nm O e1 m P ON N m NNN V1 O O Yf h VI T b 10 C N@ 01 @ m m 41 S @ P W d N q W N E T m m T @ NN h NO N K Q Q a N T Q O NT TOO NT T N NNNN N N NNN N N N N N N NNN N U 4 N 4 O p X X T X U O N m q T m N T N 4 Vf W T P b S y N N N ti it m m m m rv P m v g m m o i4 g c c c w E H N N N N N M N X M O S O t o o 0 m oy m
r f Nm E Nm E o E Nm E V Y d U H p p N O qpp b 4 ja Y q ZJ q V U H b 6 d V C O c 2 O d V 6 ti Y m m c 4 ni c o i c 4 m c v C 9 C V C A Q Q W Q d Q 4 Q b O C N C YXf G VI C S N X N X N N U X V X X U wX1 E b h S N b b N T N C C U C C V1 N A S N m N 4 N c c c c c Q m N Q m Q m N G m Q Q Q E o
X X N X N X 4 h 4 4 u W a mom W m oWN m ai o m v rv m v m v m v o a a a a p
m N N O N O N O N N O T S N 4 N W T m y N N a N p X O X O O X O O m Y m b Y b d IO ymj V S N A T W N 7 VN j 4 V N d C L V 4 V d d C U C y C j C m p m m g u N E E b u u u b oa o i i v a i a of 5 i 4m 4 Y mb3 Y V V 7 L YW 0 Y J WY b U 6 L C fC m C U 6 6 O m W V 6 C O 6 m U 1 LL O 6 m dal rt q
COUNTY OF SIMCOE
ITEM FOR HUMAN SERVICES COMMITTEE
SECTION LongTerm Care
ITEM NO HS 10043
MEETING DATE March 09 2010
SUBJECT Ministry of Health LongTenn Care Support of Chronic Kidney Disease Regional Program at Simcoe Manor
RECOMMENDATION
THAT the necessary bylaw be presentedto County Council to authorize the Warden and Clerk to execute the OneTime Funding of Peritoneal Dialysis Services for 200910 substantively in the form attached as Schedule 1 of Item HS 10043
BACKGROUND
Further to Report HS 09067 regarding Peritoneal Dialysis services at Simcoe Manor the Ministry of Health LongTerm Care is continuing to provide an operating grant for 20092010 for the third year This grant is provided to support the incremental LongTerm Care staff resources required to provide the peritoneal dialysis related services
In 2007 Provincial funding was allocated for support training and equipment to expand this program over the next three 3 years Simcoe Manor was one of the ten 10 LongTerm Care Homes verified as partner sites in this program Early in 2007 Simcoe Manor admitted a resident who required peritoneal dialysis Following specialized training for staff and policy development the resident was successfully cared for at Simcoe Manor for more than twenty 20 months
The operating grant funded by the Ministry of Health and LongTerm Care offset staff replacement costs for initial training as well as ongoing annual maintenance of peritoneal dialysis skills
On February 17 2010 the County of Simcoe was notified that it would be receiving a grant in the amount of 24972 to enable Simcoe Manor to continue to provide peritoneal dialysis services to residents within the Home The reimbursement of staff replacementcosts follows a claimsbased process through the Ministry of Health LongTerm Care High Intensity Needs Fund on a quarterly basis hi order to be fully prepared for any potential admissions of residents who would require this level of care annual training sessions will be required and completed in order to support both existing and new staff requirements March 9 2010 Human Services Committee HS 10043 Page2
FINANCIAL ANALYSIS
In March 2008 the Countyof Simcoe received a 7123 grant to Simcoe Manor for peritoneal dialysis services in partnershipwith the Orillia Soldier Memorial Hospitals Chronic Kidney Disease RegionalProgram
On March the of 2009 County Simcoe has been notified that it will be receiving a second grant of 12206 for the period of 200809 for the continuation of peritoneal dialysis services Staff will be submitting claims for eligible costs during this time frame
On the February 17 2010 County of Simcoe was notified that it would be receiving a third grant of 24972 in order that Simcoe Manor could continue to provide the specialized services of Peritoneal Dialysis in partnership with the Orillia Soldiers Memorial Hospital Chronic Kidney Disease Regional Program
Therefore staff is requestingthat the necessary bylaw be presented to County Council to authorize the Warden and Clerk to execute the OneTime Funding for 200910 substantively in the form attached as Schedule 1 of Item HS 09067
In for a preparation pending admission with a Resident requiring this level of care several training sessions are being held throughout the month of April to continue support staff requirements
SCHEDULES
The following schedule is attached and forms part of this Item
Schedule 1 20092010 Grant for Peritoneal Dialysis Services
HS 10037 Schedule lpdf
PREPARED BY Hilary Mallett Administrator Simcoe Manor
APPROVALS Date Jane Sinclair General Manager Health Cultural Services March 2 2010 Lealand Sibbick Deputy Treasurer March 2 2010 Mark Aitken Chief Administrative Officer March 2 2010 k The Corporation of the Town of Mailing Address PO Box 910 New Tecumseth Allisto 10 L9R9R IA AI
ADMINISTRATIONDEPARTAIENT Web Address wwtatowmnewtecumsethomca Adminivtrarion Centre Email derkownnenfecumsethonca 10 St Wellington E Phone 705 4356219 or 905 7290057 Alliston Ontario For 705 4352873
February 9 2010 secEIVEOk 1 I i i a1 Mr Glen R Knox County Clerk County of Simcoe 1110 Highway 26 Midhurst ON LOL 1X0
Dear Sir
RE ASSISTANCE TO SENIORS PROGRAM COLLECTION OF LOOSE LEAVES YARD WASTE AND BRUSH
Please be advised that Council at the regular meeting of February 8 2010 passed the following resolution
BE IT RESOLVED THAT Report PW201002 be received
AND FURTHER THAT Council enact a bylaw authorizing the Mayor and Clerk to execute an Amending Agreement with the County of Simcoe that provides for the Town to continue to offer an assistance program in 2010 for seniors and persons experiencing difficulties with leaf yard waste and brush collection that do not have an able body person living in the household
AND FURTHER THAT the foregoing resolution be forwarded to the County of Simcoe for consideration and consent in accordance with the Leaf Yard Waste Collection Agreement dated May e 2009
We trust that the County will give favourabbieconsideration to the continuation of the program and look forward to receiving an Amending Agreement for the 2010 season
In the meantime if you should have any questions or concerns please feel free to contact the Town
Yours truly
Jarf Heydon Deputy Clerk
Cc W Bureau Countyof Simcoe Environmental Services C Horan Manager of Public Works C Moore Technical Services dGld12i2 I A
COUNTY OF SIMCOE
ITEM FOR CORPORATE SERVICES COMMITTEE
SECTION Planning Delegated Authority
ITEM NO CS 10055
MEETING DATE March 10 2010
SUBJECT Decision on Official Plan Amendment No 42 Town of New Tecumseth
RECOMMENDATION
THAT Official Plan Amendment No 42 to the Town of New Tecumseth Official Plan as adopted by the Town of New Tecumseth Bylaw No 2009095 be approved as modified by Schedule 17 of Item CS 10055
AND THAT Notice of Decision be provided in accordance with the Planning Act
BACKGROUND
The following provides a summary of the Towns Official Plan Amendment
Location Town of New Tecumseth Proposal To update the Towns current 1995 Official Plan to reflect the applicable Provincial and County policies and Bill 51 of the Planning Act requirements as well as housekeepingmatters File NTOPA0942
Issues Summary
This Official Plan Amendment Schedules 1 16 is intended to update the Towns current Official Plan and is not the statutory fiveyear review as per section 26 of the Planning Act This amendment will incorporate the applicable Provincial and County policies however will not include population and employment growth allocation or consider urban boundary expansions These considerations will occur in a future conformity amendment once the Countys adopted Official Plan is approved
The terms of reference for the Towns Official Plan update were introduced in August 2004 Since that time several significant Provincial planning documents have been released in addition to the Countys consolidated Official Plan To assist with the development of the Towns Official Plan update numerous background reports and studies were considered by the Town of New Tecumseth council Schedule 18
The primary intent of the Towns Official Plan Update is to Consolidate approved amendments Ensure that the policies in the Towns Plan are consistent with the 2005 Provincial Policy March 10 2010 Corporate Services CS 10055 Page2
Statement Ensure that the policies in the Towns Plan conform to the Greenbelt Plan Ensure that the policies in the Towns Plan conform to the Lake Simcoe Protection Plan Ensure that the policies in the Towns Plan conform to the Growth Plan for the Greater Golden Horseshoe to the extent possible Ensure that the policies of the Towns Plan conform to the Simcoe County Official Plan consolidated August 2007 Enhance the policies on urban design Identify the RuralAgricultural split on Schedule A in the Towns Plan Separatethe Rural and Agriculture policies in the Towns Plan Include new policies to protect the character of established neighbourhoods Enhance policies regarding permitted uses in Employment Areas Enhance existing Community Improvement policies Include Environmental Protection Area 1 and Environmental Protection Area 2 designations to generally recognize provincially significant natural features and natural hazards as well as regionally significant natural features valley and stream corridors Include new policies which establish criteria for the future consideration of urban boundary expansions Include new policies and enhance existing policies to implement changes made to the Planning Act by Bills 26 and 51 and Enhance a number of policies in the Towns Plan to improve their interpretation and readability
The amendment has been circulated to external agencies and as a result of feedback and suggestions modifications Schedule 17 have been agreed to by the Town for the proposed amendment The modifications further ensure that the Towns Plan is consistent and in conformity with Provincial Plans and the Countys current Official Plan as well as respect the Conservation Authorities contribution to watershed planning and the protection and enhancement of natural heritage resources
The proposal is in keeping with the policies of the County Official Plan and the Growth Plan for the Greater Golden Horseshoe and is consistent with the Provincial Policy Statement
FINANCIAL ANALYSIS
There are no direct financial implications to this report March 10 2010 Corporate Services CS 10055 Page 3
SCHEDULES The following Schedules are attached hereto and form part of this Item
Schedule 1 Official Plan Amendment Text 1 of 2
Schedule 2 Official Plan Amendment Text 2 of 2
Schedule 3 Schedule A Land Use Town Wide Schedule 4 Schedule B 1 Land Use Alliston Schedule 5 Schedule B2 Land Use Beeton Schedule 6 Schedule B3 Land Use Tottenham Schedule 7 Schedule C1 Natural Heritage Features Schedule 8 Schedule C2 Environmental Protection 1
Schedule 9 Schedule C3 Environmental Protection 2 Schedule 10 Schedule Dl Oak Ridges Moraine Land Use Schedule 11 Schedule D2 Oak Ridges Moraine Key Natural Heritage Features and Hydrologically Sensitive Features Schedule 12 Schedule D3 Oak Ridges Moraine Landform Conservation Areas Schedule 13 Schedule D4 Oak Ridges Moraine Areas of High Aquifer Vulnerability Schedule 14 Schedule D5 Oak Ridges Moraine Wellhead Protection Areas Schedule 15 Schedule El Road Classifications Schedule 16 Schedule E2 Road Widening Schedule 17 Proposed Modifications to OPA 42
Schedule 18 List of Background Reports and Studies considered by Town Council does not constitute part of the actual Amendment M 2 is 06 CS 10055 Schedule CS 10055 Schedule CS 10055 Schedule CS 10055 Schedule 1 2 3 4
CS 10055 Schedule 5 M ME is is CS 10055 Schedule CS 10055 Schedule CS 10055 Schedule CS 10055 Schedule 6 7 8 9
CS 10055 Schedule 10 t Ala
COUNTY OF SIMCOE
ITEM FOR CORPORATE SERVICES COMMITTEE
SECTION Environmental
ITEM NO CS 10056
MEETING DATE March 10 2010
SUBJECT New Tecumseth Leaf Yard Collection Agreement
RECOMMENDATION
THAT the necessary bylaw be presentedto County Council to authorize the Warden and Clerk to execute an agreement with Town of New Tecumseth to continue conducting partial leaf and yard collection services in 2010 substantively in the form attached as Schedule 3 to Item CS 10056
BACKGROUND
Item CO 09011 attached as Schedule 1 provided information about a proposed leaf yard collection service in 2009 in which the Town of New Tecumseth offered as an assistance program to elderly or mobility impaired residents This special collection service was conducted as a pilot program in 2009 and occurred during the same weeks designatedfor bagged leaf yard collection service provided by the County of Simcoe
Item CO 09011 directed that staff report on the results of the Town leaf yard collection program and seek future direction with respect to the program The County Customer Service Manager has reported that few calls were received in 2009 about the Town of New Tecumseths collection assistance program The majority of calls were from residents asking why their neighbour was able to put leaves out loose at the curb Communication between the Town By law and the department County Customer Service Division facilitated a positive pilot program
The Town of New Tecumseth recently forwarded a request attached as Schedule 2 to the County seeking continuation of the program in 2010 As there were no real issues with the in program 2009 staff recommends that the Town of New Tecumseth be permitted to continue a leaf yard collection service for elderly and mobility impairedresidents in 2010 and that the Warden and Clerk be authorized to execute the attached agreement substantively in the form attached as Schedule 3
FINANCIAL ANALYSIS
There are no direct financial impactsto the County as a result of this item
SCHEDULES The following schedules are attached and form part of this Item
Schedule 1 Report CO 09011 Schedule 2 Correspondencefrom New Tecumseth dated Feb 2 2010 Schedule 3 Agreement
Schedule 1 to CS Schedule 2 to CS Schedule 3 to CS 10056 10056 10056 March 10 2010 Corporate Services Committee CS 10056 Page 2
PREPARED BY Willma Bureau Contract Collections Supervisor Barry Godding Contract Programs Monitor
Date APPROVALS
R McCullough Director Environmental Services February 25 2010 R Newlove General Manager of CorporateServices February 26 2010 L Sibbick Deputy Treasurer March 1 2010 M Aitken Chief Administrative Officer March 2 2010 ac1r 13
COUNTY OF SIMCOE
ITEM FOR CORPORATE SERVICES COMMITTEE
SECTION Environmental
ITEM NO CS 10033
MEETING DATE February 10 2010
SUBJECT 2009 Curbside Waste Collection Information
RECOMMENDATION
THAT Item CS 10033 providing an update with respect to curbside collections in 2009 be received for information
BACKGROUND
1 Collection Contracts
There were no new collection contracts tendered in 2009 Work was undertaken in 2009 to resolve some contract issues that had not been envisioned in the original contracts which are being negotiated through contract addendums These amendments included clauses with respect to continued contractor responsibility for recyclables processing the addition of Family Day as a statutory holiday inclusion of the Ontarians with Disabilities Act requirements etc
2 Tonnages Collected
Below is a 20082009 tonnage comparison of curbside collection data as provided by the collection service providers Note that this information portrays only the basic level of service weekly garbage organics and recycling and excludes all optional collection materials
Material Type 2008 Tonnage 2009 Tonnage Difference Garbage 4871426 3808940 2181 Recycling 2495414 2236667 1037 Organics 357808 1155262 22287 Totals 7724648 7200869 6780
Staff is to pleased report that the 2009 garbage tonnages have dropped significantly compared to the The 2009 previous year garbage tonnage was reduced by approximately 10600 tonnes or 2181 from 2008 The new curbside collection program began in the fourth quarter of 2008 therefore in order to the full effect of new gauge the program a comparison with a previous full of data without the new year program most effectively depicts the programs impacts Further garbage collection data going back to prior to the two bag limit in 2004 is also below for information An of analysis this data indicates that the new program has resulted in a 275 decrease waste in disposedcompared with 2007 These results do not incorporate increases in serviced units over the same period When the 2009 tonnage is compared with 2004 prior to the implementationof the 2 bag limit we have seen a 345 reduction in garbagecollected
2004 Gazba e e 2005 Gazba 2006 Garbage 2007 Gazba e 2008 Garbage 2009 Garbage 58134 51395 51837 52580 48714 38089 February 10 2010 Corporate Services Committee CS 10033 Page2
Staff note that 2009 marked the first full calendar year of County wide organics collection As the was program implemented in the fourth quarter of 2008 almost 8000 tonnes more organics were collected in 2009 over 2008
Recycling tonnages decreased by approximately 2500 tonnes or 1037 from 2008 Staff understands that many Ontario municipalities saw decreases in their recycling tonnages which are attributed to the economic down turn increased use of electronic media and the light weighting of packaging by manufacturers In the Countys case the decrease can also be partially attributed to the use of newspaper to wrap organic material
Curbside diversion rates for the basic level of service weekly garbage organics and recyclables increased significantly from 36940in 2008 to 4710 in 2009 Staff notes that this diversion rate is not reflective of the Countys overall diversion rate which will be determined when the annual datacall is completed and which includes facilities based diversion programs such as shingles drywall wood waste scrap metal etc
3 Garbage Tags
There are 145 garbage tag outlets located in the County hi 2009 270500 tags were distributed which is an increase of over 35 2008 This indicates an average purchase of 23 tags per household in an 2009 compared with average of 17 tags per household in 2008 This average is calculated using the unit counts for all municipalities except for AdjalaTosorontio which did not participate in the tag program In response to a request from the December 16 2009 Waste Strategy Steering Committee meeting a summary of garbagetag sales by municipality is attached as Schedule 1 It is noted that these figures only represent what has been purchased by the tag outlets but is not reflective of where when or if these tags have been utilized
4 Medical Exemptions
The medical exemptions program was initiated in 2005 to provide residents who may produce additional waste due to a medical condition some relief from the bag limit through provision of 25 free garbage tags per year Residents must submit an application form authorized by their physician to beeligible for the exemption and can reapply annually for up to 5 years without requiring an additional physician authorization In 2009 144 requests were received which decreased from 189 requests received in 2008 Of the 144 medical exemption requests 40 of these were new users It is noted that a significant number of medical exemption requests are received from group homes rather than individual residents
FINANCIAL ANALYSIS
There is no direct financial impactas a result of this informational Item
SCHEDULES
The following schedule is attached and forms part of this Item
Schedule 1 GarbageTag Sales by Municipality February 10 2010 Corporate Services Committee CS 10033 Page 3
Schedule 1 to CS 10033
PREPARED BY Sally Pridham Contracts Programs Monitor Willma Bureau Contracts Collections Supervisor
APPROVALS Date
Rob McCullough Director of Environmental Services January 27 2010 Rick Newlove General Manager of Corporate Services January28 2010 Lealand Sibbick Deputy Treasurer February 1 2010 Mark Aitken Chief Administrative Officer February 3 2010
I
I Schedule 1 CorporateServices Committee CS 10033 Page 1
Bag Tag Sales 2008 vs 2009
Tags Tags per Tags Tags per BagTag Municioalitiv Sold Households Household Sold Households Household Outlets
AdjalaTosorontio 0 3894 00 0 3894 00 0
Bradford West Gwillimbury 22425 7977 28 26300 7974 33 11
Clearview 5700 5873 10 71190 5872 12 8 Collingwood 10415 9342 11 14000 9341 15 11 Essa 13076 6613 20 17400 6492 27 10
Innisfil 32650 12226 27 44800 12222 37 19
Midland 9470 7323 13 15450 7321 21 7
NewTecumseth 31825 11032 29 40750 11028 37 16
OroMedonte 15825 8523 19 17750 8521 21 14
Penetanguishene 6825 3972 17 14325 3831 37 1 Ramara 3575 6087 06 8900 6086 15 7
Severn 8275 6507 13 12525 6505 19 7
Springwater 12267 6852 18 17060 6850 25 13
Tay 11780 5132 23 11075 5130 22 6 Tiny 6300 9405 07 5700 9404 06 5 Wasaga Beach 12150 11049 11 17275 11047 16 10
Total 202558 117913 270500 117624 145 Avg Tag Sold per Household 171 1 23 3529 increase from 2008
AdjalaTosorontio did not participate in the tag program during 2008 or 2009 Note The municipality that tags were purchased in may not be reflective of the location of usage MaAmelw f
COUNTY OF SIMCOE
ITEM FOR SIMCOE COUNTY COUNCIL
SECTION County Officers Environmental
ITEM NO CO 10006
MEETING DATE March 23 2010
SUBJECT Waste Management Strategy Consultation with First Nations
RECOMMENDATION
THAT consultation regarding the Countys Waste Management Strategy with the First Nations be undertaken as outlined within Item CO 10006
BACKGROUND
Further to report WSS 10002 regarding Public Consultation for the Waste Management Strategy a question was raised at the March 1 2010 Steering Committee meeting with respect to consultation specifically with the First Nations
Staff notes that there are two nonvoting members of the Steering Committee representing the Beausoleil First Nation and the Chippewas of Rama First Nation Public consultation has been since the ongoing beginning of the Strategy process through the website and three public consultation sessions were held in early February The Countys Waste Management Strategy is not an Environmental process Assessment therefore there is no duty to consult and waste in the generated First Nations communities is not generally managed by the County However staff believes that communications and open cooperation with our First Nations neighbours can only be beneficial
After some discussion recommendation WSS00910 with respect to this issue was approved
THAT staff be requested to arrange a formal consultation meeting with the Councils of Beausoleil and Rama First Nations to discuss the County of Simcoe Waste Management Strategy
The recommendation seeks a meeting with the Councils of the Beusoleil and Chippewas of Rama but makes no mention of consultation with the local Metis Staff therefore recommends that one combined meeting be sought with the Councils of Beausoleil and the Chippewas of Rama and that the Metis Nation of Ontario also be invited to attend
Staff notes there will be additional costs over and above that budgetedfor the Waste Management for this consultation as outlined in Strategy the Financial Analysis of this report The cost can be potentially mitigated by scheduling to coincide with the public consultation sessions scheduled for early May
FINANCIAL ANALYSIS
A with the meeting First Nations is outside of the Waste StrategyConsultants work plan and therefore there would be an additional cost Stantec has estimated their upset limit for a meeting March 23 2010 County Officers CO 10006 Page2
with the First Nations and Metis at 680000 this cost includes meeting preparation time travel and meeting time preparation of a record of consultation and expenses As indicated above some savings may be had by coordinating the First Nations consultation meeting with the May public consultation sessions Funding for this event is available in the Environmental Services operating budget through the additional funds allocated by Council to facilitate the Waste Management Strategy as was the case for the generalpublic consultation sessions
SCHEDULES
There are no schedules attached to this Item
PREPARED BY Willma Bureau Contracts Collections Supervisor
APPROVALS Date Rob McCullough Director of Environmental Services March 10 2010 Rick Newlove General Manager of Corporate Services March 10 2010 Lealand Sibbick Deputy Treasurer March 16 2010 Mark Aitken Chief Administrative Officer March 16 2010 Cud l 1 TECUMSETH THE CORPORATION OF THE TOWN OF NEW
COMMITTEE BANTING HOMESTEAD HERITAGE PARK COORDINATING
For consideration by the Committee of the Whole 2010 of the Town of New Tecumseth on April 12th
Committee met at 1000 am on Thursday The Banting Homestead Heritage Park Coordinating Centre A of members was achieved March 25 2010 at the Town Administration quorum
The following items were dealt with
1 CONFIRMATION OF AGENDA The agenda was confirmed as amended
2 PAST MEETING SUMMARY The meeting summary was approved as circulated
3 ITEMS DISCUSSED
AND INTEGRATED PROGRAM PLAN a COORDINATED FUND RAISING PLAN IMPLEMENTATION OF THE BANTING HOMESTEAD MASTER
a memorandum from Staff provided an overview of the attached report addressing Committee member David Sadleir with respect to developing an integrated program of the Master Plan cost infrastructure plan Years 1 to 4 Priorities and an analysis a case from document estimates in order to assist with the development of support forfundraising
a structural The Committee discussed the need for the Town to undertake that an assessment be assessment of the barn immediately It was recommended in order to determine if there completed before and after the frost leaves the ground Discussion further continued on the use and is any movement with the structure homestead in requirements of the homestead house and use of the general
recommends The Banting Homestead Heritage Park Coordinating Committee
That Report SANT201003 be received
member David That the Memorandum attached as Attachment 1 from Committee Sadleir be received
And that the following recommendations be made to Council
of the barn 1 That the Town immediately undertake a structural assessment for and stability and any identified remediation work required safety ongoing leaks in the barn to 2 That the Town immediately undertake to repair the roof ensure no further deterioration occurs for the location of the 3 That a preliminary site plan be prepared providing etc based on visitors parking lot driveway future building addition locations the preliminary site plan components included within the Master Plan attached as Attachment 2 Cwaa
4 That a civil engineer be retained to design the parking lot and driveway to make the accessible to property the public in 2010 and a tender be issued for the construction upon completion of the design 5 That the remaining priority projects as outlined in the memorandum from David Sadleir be recommended for implementation as funding permits 6 That the estimates for the infrastructure work to be undertaken not be altered at this time and that further of refinement projected costs be undertaken once the site and the preliminary plan structural assessment of the barn have been completed 7 That the Sir Frederick Banting Legacy Foundation undertake the renovation of the Farm House to their support programs at the Homestead provided that it is recognized that some future accommodation will be required for a farm office either in the farm house or in a newly constructed ancillary building for outreach education or other related purposes
CARRIED
b ALLISTON LIONSALLISTON ROTARY DRIVE SHED RESTORATION PROJECT
The Committee was advised that the Alliston Lions and the Alliston Rotary Club have awarded the to Ben project Vandermeer Contracting Ltd Building plans and drawings are now finalized and it is being anticipated that the building permit will be applied for in the next two weeks the Further Steering Committee is in the process of a letter of with the signing agreement property owner in Essa where a similar structure exists and that for planning fundraising events throughout the year have begun It was noted that the Alliston Lions Club has invited both the Beeton and Tottenham Lions Clubs to participate as well in the raising of funds as they the appreciated importance of the Banting Homestead town wide
4 ADJOURNMENT The Banting Homestead Park Heritage Coordinating Committee meeting adjourned at 1100 am and will meet on again Thursday May 27 2010 at 1000 am at the Town Administration Centre
2 COMMITTEE BANTING HOMESTEAD HERITAGE PARK COORDINATING MARCH 25 2010
REPORT BANT201003 PROGRAM PLAW COORDINATED FUND RAISING AND INTEGRATED MASTER PLAN IMPLEMENTATION OF THE BANTING HOMESTEAD
RECOMMENDATION
That Report BANT201003 be received Sadleir Attachment 1 from Committee member David That the Memorandum attached hereto as be received
to Council to for a coordinated That the Committee make the following recommendations provide implementation and fund raising plan
a structural assessment of the barn and any 1 That the Town immediately undertake identified remediation work required for safety and ongoing stability
to the roof leaks in the barn to ensure no 2 That the Town immediately undertake repair further deterioration
for the location of the visitors parking 3 That a preliminary site plan be prepared providing etc based on the site plan tot driveway future building addition locations preliminary attached as Attachment 2 components included within the Master Plan
the lot and driveway to make the 4 That a civil engineer be retained to design parking a tender be issued for the construction upon property accessible to the public in 2010 and completion of the design
in the memorandum from David Sadleir be 5 That the remaining priority projects as outlined recommended for implementation as funding permits
altered at this time 6 Yhat the estimates for theinfrastructure work to be undertaken not be be undertaken once the site plan and that further refinement of projected costs preliminary and the structural assessment of the barn have been completed
undertake the renovation of the Farm 7 That the Sir Frederick Banting Legacy Foundation that it is that House to support their programs at the Homestead provided recognized house or for a farm either in the farm some future accommodation will be required office for education or other related purposes in a newly constructed ancillary building outreach
OBJECTIVE
is to the Committee a memorandum from Committee The purpose of this report to forward in of developing an member David Sadleir together with staff comments thereon respect and an of the Master Plan Cost Integrated Program Plan Years 1 to 4 Priorities analysis a Case for document for fund raising infrastructure estimates to assist in the develop of Support
i Cw
March 25 2010 Page 2 of 4
BACKGROUND
At the meeting on February 4 2010 the BHHPCC discussed the need for a coordinated approach to fund raising that the various recognizing stakeholders have specific program goals and that there is related infrastructure improvements required to support those goals
To assist the Committee in its member David deliberations Sadleir agreed to provide an outline of the priorities for program to be introduced at the delivery Homestead over the next four years together with an analysis of the Master Plan costs to ensure that while developing a coordinated approach to fund the raising appropriate elements are addressed respecting the infrastructure requirements to support the priority programming for the Homestead
COMMENTS AND CONSIDERATIONS
Staff agree that Dr Sadleirs memorandum an provides excellent analysis of the issues to be considered and addressed
A Staff Priority setting support the 4 categories of programsprojects set out in Dr Sadleirs memorandum and the criteria used for establishing the highest priority projects
B Master Plan Cost Estimates Staff have concerns that the suggested elimination of markups in the estimation of costs specifically when they form the basis of fund raising objectives will produce unrealistic estimates for any work that must be tendered by the Town The Towns purchasing and other policy regulatory requirements generally require formal processes to retain contractors and other that make professionals informal arrangements more difficult for the Town to implement Staff do that infrastructure agree linking and restoration costs to program is a to ensure delivery positive way fund raising efforts will address required infrastructure needs Further staff agree that work that is not needed to prevent further deterioration or for safety reasons and that is not associated with program delivery should not be pursued as a priority
The Master Plan Heritage Architect has advised that the intent of the Banting Homestead Master Plan was to define a vision and a strategy for the site and advised that the Master Plan does not a represent fully developed design plan which would be a far more technically detailed document He advises that the Master Plan cost estimates are in 2009 dollars and do not take into account inflation The estimates do that all work is anticipate to be done by contractors through a formal tender Theis of the as process study buildings part ofthe preparation was preliminary and had to be without the of completed opening up the building fabric or the contributions of a structural engineer
He recommends that work to the or any buildings site that has an impact on the heritage architecture cultural the landscape structure the mechanical and electrical systems and related civil should be of a engineering part detailed coordinated plan developed by a team including a heritage architect and a engineers landscape architect with heritage experience He suggests that this detailed work would involve detailed input by the Coordinating Committee Town staff the SFBLF and other relevant and could stakeholders be structured so that it provided a context for decisions and initiatives on programming that need not further involve the technical professionals
Staff are of the that opinion because the heritage designation of the property is related to its association with Sir Frederick and not Banting specific architectural features the scope of work that would be to be required reviewed by a professional team as suggested by the Heritage Architect would be somewhat that limited eg ensuring the full remedial work required on the barn is sensitive to the unique characteristics of a Beatty Barn and sensitivity in the design of tx 5
March 25 2010 Page 3 of 4
with the to be constructed on the to ensure compatibility original any new buildings property structures and farm character
Staff recommend that the Committee consider the C Strategy for an Integrated Program Plan a of which is attached hereto as Proposed Site Plan included within the Master Plan copy should be to the site plan Attachment 2 and determine whether there any adjustments basis for forward with recommended to Council at this time The site plan will form the moving infrastructure planning for access and servicing
Work Staff the recommendation 1 Undertake Preservation Repair and Safety support Step work is be undertaken The estimate for this that a structural assessment of the barn immediately on the of the oversight expected to be in the range of 2500 to 8000 depending complexity work required in respect of the remedial work required
that there be a structural assessment of The Heritage Architect also strongly recommends proper to a a structural engineer the barn and any remedial work be done pursuant design by registered section of the Plan lays He noted that the introduction section of the condition assessment Master as of the of the Plan out the intent and limits of the work undertaken part preparation
be reviewed a heritage It was also suggested that the structural remediatlon proposals by of the and for that architect for their impact on the heritage value and significance building estimate included knowledge of traditional building techniques The Master Plan cost persons the for the other complications once larger contingencies for the Sam than buildings anticipating problem was studied in greater detail
affect the main barn be Staff further recommend that the roof leaks that currently repaired and that the other work on the other buildings noted immediately to prevent any further damage and be undertaken as the funds permit as being required for preservation safety repair
Step 2 Preliminary Site Plan
site be While the work is progressing under Step 1 staff recommend that a preliminary plan cost of taxes The specific work prepared for the Homestead at an estimated 900000 plus under the Common Support will depend required for many of the matters listed heading Program site for the This step is on the information provided as part of the plan prepared property and when consistent with the normal process followed for any development completed on the site The costfor the would become the base drawing for future expansions and projects and a civil and is based on work has been derived based on discussions with a surveyor engineer the following
land with the focus on an Complete a topographic survey of the entire being providing contours AutoCAD base drawing which identifies all existing land features such as trees and the like 025m geodetic site details existing building 500000
then on the known The base drawing would then be sent to a Consultant who would plot This would be followed proposed information for the site plan based on the master plan This would also by the layout and design of the new parking area and driveway price all stakeholders were with allow for some minor revisions to the site plan to ensure happy is shown the way the development of the site being 4000000
Lot Once the is the Town Step 3 Construct Driveway and Public Parking design complete The Architect has confirmed that would issue a tender for the construction of the works Heritage ate March 25 2010 Page 4 of 4
the estimates for this work were based on a parking lot for approximately for 30 cars and 2 buses in the location shown on the proposed site plan Attachment 2 The general principles of the of the site should be layout considered by the Committee and any changes recommended to council prior to the preparation of the preliminary site plan
Step 4 Complete Remaining Servicing Requirements for all Programs Staff support the recommendations of Dr Sadleir in respect of the need to complete as a priority those servicing works to all required support uses on the property It is recommended that work continue to these services to the complete extent of the funds available within the approved 2010 Capital Budget
Consolidated Drive Lane Dr Sadleirs memorandum sought some clarification on what was referred to as the consolidated drive lane The Heritage Architect has advised that this refers to the lane west long going from the Homestead and dividing the farm roughly in half In the estimate they allowed for fill to the applying compacted gravel old drive lane alignment to make a surface suitable for farm and visitors equipment exploring the farmThis item would not appear to be a priority until a program need is specifically identified
D Farm House Restoration Staff supports Dr Sadleirs recommendation that the SFBLF undertake the renovation of the Farm House to support their programs at the Homestead that some future accommodation provided will be provided for a farm office either in the house or in a constructed for newly ancillary building outreach education or other related purposes
FINANCIAL CONSIDERATIONS
The 2010 Town approved Capital Budget includes 150000 to undertake building repair work and construction of a driveway and parking lot to make the Homestead accessible to the public The work included within the recommendations of this report can be accommodated within the approved budget Capital Project Detail Sheet 201001 is attached as Attachment 3
Attachment 4 represents a summary of the work to be completed together with estimates for the associated in of costs respect the priorities outlined in the recommendations of this report This Attachment a work provides plan for 2010 and provides the basis for the preparation of a Case for Funding Su