The minutes were confirmed on 6 July 2018 without amendment.

Minutes of the Third Meeting of the District Facilities Management Committee under the District Council in 2018

Date : 4 May 2018 (Friday)

Time : 10:00 a.m. – 2:05 p.m.

Venue : Conference Room, Council, 13/F, Yuen Long Government Offices, 2 Kiu Lok Square, Yuen Long

Present Time of Arrival Time of Withdrawal Chairman: Mr LEE Yuet-man, MH (Beginning of the meeting) (End of the meeting) Vice-chairman: Mr TANG Cheuk-yin (Beginning of the meeting) (End of the meeting) Members: Mr CHAM Ka-hung, (Beginning of the meeting) (01:00 p.m.) Daniel, BBS, MH, JP Ms CHAN Mei-lin (Beginning of the meeting) (End of the meeting) Mr CHAN Sze-ching (Beginning of the meeting) (End of the meeting) Mr CHEUNG Muk-lam (Beginning of the meeting) (12:00 noon) Mr CHING Chan-ming (Beginning of the meeting) (End of the meeting) Ms CHIU Sau-han, MH (Beginning of the meeting) (End of the meeting) Mr CHOW Wing-kan (Beginning of the meeting) (End of the meeting) Mr KWOK Keung, MH (Beginning of the meeting) (12:30 p.m.) Mr LAI Wai-hung (10:35 a.m.) (01:00 p.m.) Ms LAU Kwai-yung (Beginning of the meeting) (End of the meeting) Mr LEUNG Fuk-yuen (Beginning of the meeting) (01:10 p.m.) Mr LEUNG Ming-kin (Beginning of the meeting) (End of the meeting) Mr LUI Kin, MH (11:10 a.m.) (End of the meeting) The Hon LUK (10:15 a.m.) (11:30 a.m.) Chung-hung Ms MA Shuk-yin (Beginning of the meeting) (End of the meeting) Mr MAK Ip-sing (Beginning of the meeting) (End of the meeting) Mr MAN Kwong-ming (Beginning of the meeting) (End of the meeting) Mr MAN Ping-nam, (Beginning of the meeting) (11:30 a.m.) MH Mr SHUM Ho-kit (10:15 a.m.) (11:45 a.m.) Mr SIU Long-ming (Beginning of the meeting) (10:20 a.m.) Mr TANG Cheuk-him (Beginning of the meeting) (12:00 noon) Mr TANG Ka-leung (Beginning of the meeting) (End of the meeting) Mr TANG Sui-man (Beginning of the meeting) (01:15 p.m.)

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Mr TANG Yung-yiu, (Beginning of the meeting) (12:15 p.m.) Ronnie Mr TO Ka-lun (Beginning of the meeting) (End of the meeting) Mr TSANG Shu-wo (Beginning of the meeting) (01:15 p.m.) Mr WONG Cheuk-kin (Beginning of the meeting) (End of the meeting) Ms WONG Wai-ling (10:25 a.m.) (End of the meeting) Mr WONG Wai-shun, (Beginning of the meeting) (End of the meeting) MH Mr YOUNG Ka-on (Beginning of the meeting) (End of the meeting) Ms YUEN Man-yee (Beginning of the meeting) (End of the meeting)

Secretary: Ms WONG Man-ting, Executive Officer I (District Council), Yuen Long Mandy District Office Assistant Ms CHUNG Sin-kwan, Executive Officer (District Council) 4, Yuen Long Secretary: Polly District Office

In Attendance Miss MAK Ka-ying, Carren Acting Assistant District Officer (Yuen Long) 1 Assistant District Officer (Yuen Long) 2 Mr TSANG Tak-chung Senior Inspector of Works(1), Yuen Long District Office Mr CHAN Sai-hung Senior Inspector of Works(2), Yuen Long District Office Mr HUI Wai-ming, Kenneth Liaison Officer-in-charge (R5), Yuen Long District Office Ms TSE Hoi Ting, Ada Executive Officer (Planning)1/1, Leisure and Cultural Services Department Ms LEUNG So-ping, Selina Senior Executive Officer (Planning)1, Leisure and Cultural Services Department Ms LUNG Lai-seung, Wendy District Leisure Manager (Yuen Long), Leisure and Cultural Services Department Mr WONG Shu-yan, Francis Chief Leisure Manager ( North), Leisure and Cultural Services Department Ms KWAN Yuen-mei, Rica Senior Librarian (Yuen Long), Leisure and Cultural Services Department Ms WONG Fan-ni, Jasmine Senior Manager (NTW) Promotion, Leisure and Cultural Services Department Ms LI Yee-wa, Cathy Senior Estate Surveyor/West, District Lands Office, Yuen Long

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Item III Ms HUI Ka-wai, Minerva Architect (Works)5, Home Affairs Department

Item V Mr HO Kwai-hung, Barry Senior Executive Officer (District Management), Yuen Long District Office Ms AU Hing-tsz, Berry Executive Officer (Community Affairs), Yuen Long District Office Ms WONG Suk-fun, Housing Manager/YLG6, Josephine Housing Department

Absence Mr KWOK Hing-ping Mr TANG Hing-ip, BBS (Absent due to other commitments) Mr YIU Kwok-wai

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Opening Remarks The Chairman welcomed Members and government department representatives to the meeting. He especially welcomed Miss MAK Ka-ying, Carren, Acting Assistant District Officer (Yuen Long) 1, to the meeting on behalf of Mr NG Lak-sun, Nixon, who was furthering his studies abroad.

Item I: Confirmation of the minutes of the second meeting in 2018 2. The Chairman concluded that the minutes were unanimously confirmed by Members.

Item II: Progress report on District Minor Works (DMW) Programme (projects proposed by District Council Members) (DFMC Paper No.27/2018) 3. In addition to permanent departmental representatives, the Chairman welcomed the following person to the meeting:

Architect (Works)5, Ms HUI Ka-wai, Minerva Home Affairs Department

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4. The views and responses of Members and relevant departmental representatives on the following projects were summarised as follows:

(1) “Construction of a Children's Playground at Shek Wu Wai, Yuen Long” (YL-DMW169) - Ms Selina LEUNG said the project could not be completed until mid-2018 because of the earlier rainy season.

(2) “ Construction of Sitting-out Area at Shui Tau Road, ” (YL-DMW199) - Ms Selina LEUNG said the tender evaluation was underway for the project, which was expected to commence before May 2018 if the procedures went smoothly.

(3)“Construction of Sitting-out Area at Shan Ha Tsuen” (YL-DMW209) - Members pointed out that the district was lacking in sitting-out facilities and the works had been delayed again and again. They enquired about the exact commencement date of the works; and - Ms Minerva HUI replied the project was expected to be put out to tender by the end of this year, with the latest estimate to be reported at a subsequent meeting.

(4) “Construction of Covered Walkway from Tin Yuet Estate to Tin Yuet Light Rail Station, ” (YL-DMW214) - An enquiry was made about why the works site - near the station with high pedestrian flow - had been enclosed with hoardings for such a long time, as this narrowed an adjacent public passage, causing inconvenience to nearby residents during peak hours; and - Ms Minerva HUI replied that the works for the foundation of the covered walkway would take a longer time because its design had been revised according to the actual site situation. The works site was enclosed after approval by the Transport Department (“TD”) and the MTR Corporation with sufficient space in the public passage reserved for access by pedestrians and wheelchair users. Ms HUI added that the areas would be re-opened upon completion of remaining works, such as road surfacing and installation of iron poles. The works project was expected to be completed by the middle of this year.

(5) “Construction of covered walkways from Yuen Long South to ”

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- An enquiry was made about why the project had made no progress after a site inspection was carried out in mid-2016. Concern was raised about the sluggish progress of works projects in Shap ; and - Members urged for early implementation of the project, saying that the proposed covered walkways would link up several large housing estates and Yuen Long Town, thus protecting residents against the elements.

(6) “Construction of a rest garden at Shan Road (near the pavilion)” - Members enquired about the works schedule for the project, while calling for earlier commencement of construction. They said that, after two site visits, they knew the Government had plans to undertake pre-assignment study on the project. They said the proposed rest garden could help ease the flow of red leaf viewers, reduce traffic congestion in the area, and provide a place for visitors to stop off for a rest.

(7) “Construction of a sitting-out area and fitness facilities near the entrance of Tin Wah Estate” - An enquiry was made about the use of the proposed site for the project as it was a government site under the management of the Food and Environmental Hygiene Department (“FEHD”), and about whether the site could be converted into a sitting-out area; - Concern was raised about the number of seats proposed for installation at the site. It was suggested instead that two or three seats be provided at each shady location along the way between the light rail station and Tin Shui Wai Hospital for the enjoyment of pedestrians.

(8) “Provision of a rain shelter at Tai Tong Shan Road, Yuen Long” - An enquiry was about the works schedule for the project; and - Members suggested enlarging the proposed area of the rain shelter as an open space for red leaf viewers and to help facilitate their flow.

5. The Chairman concluded the discussion on the item by urging the Home Affairs Department (“HAD”) to provide the District Facilities Management Committee (“DFMC”) within the year with the details of the latest estimated construction costs for the “Shan Ha Tsuen Sitting-out Area” (YL-DMW209). He also asked the HAD to update the Member(s) concerned after the meeting on the progress of all on-going works projects in the district, and to undertake pre-assignment study on two projects, namely “Construction of covered walkways from Yuen Long South to Yuen Long Town” and “Construction of covered walkways in Tin Shui Wai Areas (including Tin Yuet Estate, Tin Lung Road and Tin Fuk

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Road)”. The Chairman also requested the Yuen Long District Office (“YLDO”) to discuss with local DC Member(s) concerned the scopes and designs of works projects in , such as “Provision of a rain shelter at Tai Tong Shan Road, Yuen Long”, and hoped all the works projects could be launched as early as possible.

Item III: Progress report on Minor Environmental Improvement Programme in 2017/18 (DFMC Paper No. 28/2018) 6. Mr CHAN Sai-hung briefly introduced the paper.

7. The views and responses of Members and relevant departmental representatives on the following projects were summarised as follows:

(1) “Improvement to open space near lamp post no. V3268, San Lung Tsuen, Heung” (YL-DMW277) - The YLDO was requested to explain the details of the works project; and - Mr CHAN Sai-hung replied the project aimed to refurbish the existing sitting-out facilities at the site.

(2) “Construction of benches near lamp post no. BD0379, Nam Sang Wai, Shap Pat Heung” (YL-DMW276) - An enquiry was made about the locations of the benches to be provided under the works project; - Members showed interest in the project and its estimated costs, and asked for provision of the details after the meeting; and - Mr CHAN Sai-hung replied that five benches would be installed along the riverside under the project with a plan showing their locations to be provided for the Members’ reference after the meeting.

8. Members were concerned about the prioritisation of works projects, expressing hope that more resources would be available for improvement of rural facilities, in addition to those for the installation of simple benches, with a view to satisfying the community’s needs.

9. The Chairman concluded the Members had noted the above paper, while urging the YLDO’s works section to maintain close communication with DC Members and rural committee representatives when taking forward rural works projects.

Item IV: Proposed works projects for Minor Environmental Improvement Programme for 2018/19 (DFMC Paper No. 29/2018)

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10. Mr CHAN Sai-hung briefly introduced the paper.

11. Members’ views were summarised as follows:

(1) Members did not think that the funding allocated for the works projects in 2018/19 was sufficient to meet residents’ rising demands for facilities even if the amount was increased to $3 million, because of rural development and population growth. They enquired about the fund allocation criteria and hoped for an increase in funding for rural works projects; and

(2) An enquiry was made about the location of the pavilion under the project, namely “Construction of pavilion near lamppost no. FB4388 at Sham Chung Tsuen, Shap Pat Heung”.

12. Mr CHAN Sai-hung replied that the location of the proposed pavilion under the project of “Construction of pavilion near lamppost no. FB4388 at Sham Chung Tsuen, Shap Pat Heung” was near the entrance to Sham Chung Tsuen, Tai Tong Road.

13. The Chairman expressed hope that the DC Chairman would ask the HAD for more funding for DMW projects for the coming year, saying that resources had become insufficient because of a bigger population in the district while the funding allocated this year was the same as in the previous year.

14. Mr SHUM Ho-kit said he had repeatedly asked the Government for additional funding for DMW projects in the district, and would put forward this request to the Government over and over again and fight for more resources.

15. The Chairman concluded the Members had noted the above paper. They also endorsed the proposed projects and a reserved DMW funding of $3 million under the Minor Environmental Improvement Programme in 2018/19.

Item V: Utilisation rate of community centres/community halls in Yuen Long District (DFMC Paper No. 30/2018) 16. The Chairman welcomed the following persons to the meeting:

Yuen Long District Office Senior Executive Officer (District Mr HO Kwai-hung, Barry Management) Executive Officer (Community Ms AU Hing-tsz, Berry Affairs)

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Housing Department Housing Manager/YLG6 Ms WONG Suk-fun, Josephine

17. Members’ views were summarised as follows:

(1) Members enquired about the reasons for the low utilisation rate of the Yuen Long Town East Community Hall, and hoped the YLDO could suggest ways to improve it;

(2) A normal practice should be that when an applicant body surrendered its rental of a time slot of community hall/community centre, other organisations could call the YLDO for enquiry and submit application for the use of the vacant session. However, the present practice was that application could only be made in a specified period after details of the vacant session were announced by the YLDO. The process took time and should be improved for effective use of the venues;

(3) An enquiry was made about whether local organisations could enquire through YLDO’s website about the available time slots of a community hall/community centre, and about whether such information could be emailed to all organisations in the district;

(4) As the paper said that the utilisation rate of community halls and community centres was only about 70 percent at the most, the Members considered this to be unsatisfactory and hoped the YLDO could use the venues more efficiently to improve the rate;

(5) An enquiry was also made about the possibility of extending the pilot scheme of opening up the conference room facility of the Yuen Long Town East Community Hall for use by owners’ corporations and owners’ committees in the district to cover other organisations; and

(6) Members suggested the YLDO disclose the utilisation rates of community halls and community centres during peak hours and off-peak hours for them to grasp the actual utilisation of the venues.

18. Ms Berry AU gave a consolidated response as follows:

(1) The utilisation rate of the Yuen Long Town East Community Hall could rise further because the venue had been opened for a short period of time and

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organisations needed time for adaptation in staging events there. In response to the community’s needs, the YLDO would open the conference room there in October 2018 on a trial basis for use by owners’ corporations or owners’ committees, a move which could also help improve the utilisation rate. Afterwards, the YLDO would review the effectiveness of the pilot scheme to decide whether to extend it to cover other organisations;

(2) The information about the available sessions of community halls and community centres would be disseminated through various channels, so organisations could make bookings in a specified period on a first-come, first-served basis. The channels were that the information would be posted on an irregular basis at community halls and community centres as well as on the 5th floor of the YLDO Building and would be e-mailed to all organisations which had registered to receive it, while YLDO’s staff would answer organisations’ phone enquiries regarding available venues;

(3) Under the existing demerit points system, an organisation would be allotted demerit points if they did not notify the YLDO of their booking cancellation at least seven working days in advance of the scheduled activity. The system aimed to encourage the return of a venue as soon as possible when it was no longer needed, so that other applications on the waiting list could be dealt with. However, for cases involving the rental of a venue for a continued period (i.e. a session hired continuously for no more than one quarter), the venue might not be re-available for booking by other organisations in the initial period (i.e. the first two or three weeks) of the quarter if the notification was late because of emergencies (such as the course tutor taking leave or other reasons involving the trainees). This was because it took time to process such applications although the YLDO would handle them as quickly as possible; and

(4) The overall utilisation rate of community halls/community centres had also been affected by fewer bookings of the first session (7 a.m. to 8 a.m.) and the last session (8 p.m. to 10 p.m. or 10 p.m. to 11p.m.) for organisation of activities. The YLDO had all along arranged for applications on the waiting list for the two sessions after allocation of venues by lots drawing or upon receipt of the notification of withdrawal, so as to achieve an effective use of the venues.

19. The Chairman concluded that the Members had noted the paper and requested the YLDO to follow up on the views expressed by Members.

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Item VI: Progress of the development of leisure and cultural facilities in Yuen Long District (DFMC Paper No. 31/2018) And Item VIII: Questions from Members: (1) Mr WONG Wai-shun, MH, Mr SHUM Ho-kit and Mr WONG Cheuk-kin urged for redevelopment of the football pitch at Yau Shin Street into a multi-purpose recreation and leisure facility as a priority leisure and cultural facility project in Yuen Long District (DFMC Paper No. 33/2018) 20. The Members suggested and agreed on combination of the two items for discussion because of their similar natures.

21. Ms Selina LEUNG briefly introduced the paper.

22. Members requested the Leisure and Cultural Services Department (“LCSD”) to provide information on the anticipated commencement and completion dates of five works projects under “Works Projects Under Planning”. They also enquired about the duration for a works project under “Recommended Priority Capital Works Projects” to be incorporated into the “Works Projects Under Planning”.

23. The views and responses of Members and relevant departmental representatives on the following projects were summarised as follows:

(1) “Redevelopment of Tung Tau Industrial Area Playground” - An enquiry was made about why the estimated project costs had yet to be decided; - It was pointed out that the project had made no progress over the past few years after its inclusion as one of 26 works projects in the 2017 Policy Address. An enquiry was made about how the project would be taken forward; - It was suggested that the LCSD should consider including a pet garden in the project; - It was pointed out that the annual Lunar New Year fair could not be held at the site if the existing hard surfaces of football pitch and basketball court were converted into turf. Concern was raised about how hire charges would be set for a turf football pitch; and

- Ms Selina LEUNG replied the LCSD had heard the concerns expressed by the Members and would discuss this with the FEHD, so that another

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venue could be identified for the annual Lunar New Year fair. The project would only be launched when the issues were resolved.

(2) “Swimming Pool Complex and Open Space in Area 107, Tin Shui Wai” - Members enquired about the estimated works schedule, given that the LCSD had consulted the Legislative Council (“LegCo”) Panel on Home Affairs about the works project; - An enquiry was made about whether the swimming pool complex would provide any means of access to Grandeur Terrace; and

- Ms Selina LEUNG replied that since the LCSD had consulted the LegCo Panel on Home Affairs about the works project on 23 April 2018, the works would commence in the fourth quarter of 2018 if the LegCo Finance Committee approved funding in the current legislative session. Besides, Members could refer to LegCo papers about the estimated works schedule and the facilities included in the project.

(3) “Sports Centre in Pat Heung, Kam Tin” - The LCSD was urged to embark on the works project as soon as possible, which had been progressing so slowly after years of discussion; - An enquiry was made about the number and the reserved use of parking spaces at the sports centre. It was pointed out most users of the sports centre would drive there because of its rural location, and insufficient parking spaces would cause inconvenience to the users. This would in turn lead to low utilisation or ineffective use of resources; - Members wished to know the exact locations of the proposed facilities and asked the LCSD to provide the design plan of the sports centre; - An enquiry was made about why the site identified for the sports centre had been changed. A Member said the DFMC had earlier discussed and approved the name and location selected for the sports centre; - It was pointed out that it was unreasonable of the LCSD to reserve a place in the sports centre for the Registration and Electoral Office (“REO”) to store, collect and distribute election materials, given a height limit for the sports centre. Members urged the LCSD to find another place for the storage facility; - Members were of the view that all floor space in the sports centre in Pat Heung, Kam Tin should be used for sports facilities to cater for the needs of residents, and that no space there should be reserved as a storeroom for use by the REO. They said the sports centre was a long-awaited project given the shortage of recreational and sports facilities in Yuen Long rural areas;

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- It was pointed out that a three-floor sports centre in Pat Heung, Kam Tin could not satisfy public demand for sports facilities in Yuen Long District, given the high utilisation rate of the existing sports facilities, and the growing population and the future development of the areas of and Kam Tin South. An enquiry was also made about whether the height limit for the sports centre could be relaxed so as to house more facilities there; - An enquiry was made about whether the plot ratio restriction applied to the works site. It was suggested that the LCSD consider resolving the plot ratio problem through different channels, while extending both the site coverage and the floor area to achieve a higher plot ratio, and;

- Ms Selina LEUNG replied the proposed location of the sports centre in Pat Heung, Kam Tin was adjacent to Barracks. According to the Planning Department (“PlanD”), the height limit for buildings there was three storeys. As the site had been zoned for “Government, Institution or Community” (“GIC”) facilities, its development must comply with a certain plot ratio requirement. To achieve the given plot ratio, which was higher than anticipation, the LCSD had to provide more facilities there, such as a basement. To this end, the department reviewed its internal needs and consulted other departments about what additional facilities should be provided inside the sports centre. The REO replied by indicating its intention to co-use the facility with the LCSD. As the basement was also found suitable for storage purposes, the LCSD proposed that it would co-use the latest proposed facility inside the sports centre with the REO, with a view to using the venue effectively.

- Ms LEUNG also said the LCSD was aware that users of the sports centre might drive there and thus would study with the Architectural Services Department (“ArchSD”), the TD and the department(s) concerned the feasibility of providing parking spaces there. During an LCSD consultation in 2008, the DFMC showed support for the proposed facilities of the sports centre. The LCSD understood the views of the Members and would review them again after the meeting. The design plan of the sports centre was not available at this stage, but the DFMC would be consulted about the matter and provided relevant information upon completion of the detailed design for the project; and

- Ms Wendy LUNG replied that, according to the Planning Standards and Guidelines, a sports centre should comprise eight

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badminton courts (which could be converted into two basketball courts or two volleyball courts), squash courts and activity rooms. Ms LUNG pointed out that newer sports centres typically provided facilities such as children’s playrooms, fitness rooms, rock climbing facilities and indoor walking trails. Based on the views of Members, the LCSD would examine afresh the possibility of including other proposed facilities in the sports centre in Kam Tin, Pat Heung, in order to cope with the robust growth of the district.

(4) Heritage Conservation and Resource Centre (“HCRC”) in Area 109, Tin Shui Wai - It was pointed out that there was a severe shortage of parking spaces in the district, and the project site was currently used as an outdoor temporary parking lot that could accommodate more than 100 vehicles. An enquiry was made about how the Lands Department (“LandsD”) would handle the vehicles being parked there at the construction stage and over the longer term; - The LCSD was urged to include parking facilities in the master plan of the HCRC project, in order not to aggravate the problem of parking space shortage in the district; - It was hoped that the HCRC would provide public facilities opened for public use. An enquiry was made about whether there would be any activity rooms for use by residents;

- Ms Selina LEUNG replied the LCSD had consulted the LegCo Panel on Home Affairs on 26 March 2018 about the pre-construction works of the project, and acknowledged Members’ concern about the availability of parking spaces in the project. The pre-construction works would commence, with the construction works for the main building to begin in two to three years. The LCSD would reflect to the relevant departments the parking space demand in the district; and

- Ms Cathy LI replied the project site was being let on short-term tenancies (STTs) as a temporary fee-paying public car park. During the pre-construction stage, the District Lands Office (“DLO”) would study and handle, in conjunction with the relevant departments, problems caused by termination of existing STTs after commencement of works.

(5) “Redevelopment of ” - Members enquired about whether their request for installation of a shelter above the existing east spectator stand in Yuen Long Stadium had

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been included in the paper submitted to LegCo on 23 April 2018 as part of the pre-construction consultancy study. It was hoped that provision of rugby facilities would also be incorporated in the redevelopment project to enable related events to be staged at the stadium; and

- Ms Selina LEUNG replied that the LCSD had appreciated Members’ concerns about the installation of a shelter at the east spectator stand during the consultations with the DFMC in January and March of this year on the latest proposed facilities of the aforesaid project. On this, as mentioned in the paper dated 23 April 2018 to consult the LegCo Panel on Home Affairs, the proposed pre-construction activities would study the design options for modification of existing building and structure to facilitate provision of sheltering facilities at the east spectator stand on a demand basis. Later, the LCSD would discuss with the ArchSD the implementation of redevelopment proposals for Yuen Long Stadium, and would consult the DFMC again upon finalisation of the detailed design.

(6) “Sports Centre in Area 109, Tin Shui Wai” - It was pointed out that the aforesaid project had not been included in the implementation programme of the works projects mentioned in the Policy Address, although it was accorded first priority in the list of works projects with initial planning priority. An enquiry was made about whether the aforesaid project would be prioritised and included in the implementation programme of works projects of the Government. - Since the aforesaid project was a first priority project, an enquiry was made about why the proposed scope of facilities for the project had yet to be determined. The LCSD was urged to launch all works projects in accordance with the priorities set by the DFMC; - It was hoped that the LCSD would take forward the project as early as possible because there was only one sports centre in Tin Shui Wai North and it was not sufficient to meet the demand in the district; - As the site of the aforesaid project and the site reserved for the HCRC in Area 109, Tin Shui Wai were being used as temporary car parks, Members enquired whether the LCSD would consider building a large car park on the open space of the sports centre project in Area 109, Tin Shui Wai, to rehouse the vehicles currently parked at the temporary carparks and as a way to address the parking space shortage in the district; and

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- Ms Selina LEUNG replied the proposed initial scopes of facilities for the outstanding works projects left by the former Regional Council had been determined at that time, and were pending a review. The sports centre in Area 109, Tin Shui Wai was not a former Regional Council project so its proposed scope of facilities was still pending. The LCSD would consult the Members about the proposed facilities for the project when it was to be taken forward. All works projects under planning had been launched one after another, with the planning for the remaining projects to be carried out according to the priorities set by the DFMC.

(7) “Sports Centre in Area 12, Yuen Long” - The LCSD was urged to advance the implementation of the aforesaid project, citing its inclusion in the 2017 Policy Address as a sports and recreation facility projects on which technical feasibility studies would be conducted; - Members requested provision of an appropriate number of parking spaces, showing concern about their demand in the area; and

- Ms Selina LEUNG replied the LCSD had been planning all capital works projects in accordance with the priorities set by the DFMC.

(8) “ Town Square” - The Yuen Long DLO was asked to explain the planned use of the site for the works project, in light of its slow progress; - The LCSD was urged to consider providing simple and temporary sitting-out facilities at the site for the benefit of residents in the district; - Members received residents’ complaints about the worsening environment since the site was leased on STTs for use as cultivated land. They asked the department to explain the situation about the site upon learning that the department had plans to recover it in June this year; - An enquiry was made about whether the site could be let on STTs for use as a temporary car park given insufficient parking spaces in Hung Shui Kiu;

- Ms Selina LEUNG replied that the Hung Shui Kiu Town Square project was accorded third priority in the list of works projects with initial planning priority. The LCSD had noted Members’ views and would prepare for works projects according to the set priorities; and

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- Ms Cathy LI replied the current STTs for the project site would expire at the end of May this year. The Yuen Long DLO was consulting the PlanD about the viable short-term use of the site in the future according to the relevant Outline Zoning Plans, and would conduct district consultations through the YLDO after a decision was made.

(9) “Local Open Space in Kau Hui, Yuen Long” - Members asked the LCSD whether all the four sites identified for the aforesaid project would all be earmarked for leisure use. They also asked whether one of the remaining three sites, after one selected for providing local open space, would be suitable for constructing a pet garden; - Members said that the LCSD should have adequate consultation with the local DC Member(s) and nearby villages before deciding on the site selection;

- Ms Selina LEUNG replied the LCSD had yet to apply at this stage for reservation of the four sites for the project, but would file a formal takeover application prior to works commencement; and

- Ms Cathy LI replied a further explanation would be given after the meeting about the planned use of the four sites.

(Post-meeting note: Site 1 and Site 2 fell mostly within private land, whereas Site 3 comprised land allocated on a permanent or temporary basis, a refuse collection point and government land. Site 4 comprised sites allocated on a permanent or temporary basis, sites under STTs and government land.)

(10) “Yuen Ching Road temporary fresh fish market leisure and recreation facility” - It was suggested that the LCSD carry out the aforesaid project in conjunction with the adjacent sports centre project in Area 12, Yuen Long, given the substantial population residing in the area, so that the land could be used more effectively and a wider range of leisure and recreational facilities would be provided for the enjoyment of local residents; - It was hoped that project could feature a pet garden if it was not included in the redevelopment of Tung Tau Industrial Area Playground; - Members expressed disappointment that no decision had been made on

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the proposed facilities in the project; - A Member said the sports centre project in Area 12, Yuen Long, should go ahead first because the Yuen Ching Road project would involve relocation of the fish market and take time. It was added that the progress would slow down if the two projects were combined; - It was pointed out that the LCSD should make proposals for Members’ reference on how capital works projects in the district should be taken forward with a view to optimising the use of land resources;

- Ms Selina LEUNG replied that, during the DFMC meeting on 8 July 2016, the proposal of the Yuen Ching Road temporary fresh fish market leisure and recreation facility had been endorsed as a works project on cultural and recreational facilities in Yuen Long, and prioritised after other projects in the list of recommended priority capital works projects, which was after the project of Local Open Space in Kau Hui, Yuen Long. The development of the sites for the two projects, namely the Yuen Ching Road temporary fresh fish market leisure and recreation facility and the sports centre in Area 12, Yuen Long should comply with plot ratio requirements as they occupied large areas and had been zoned as GIC sites. If the two sites were combined for development, however, they would need to comply with the plot ratio requirements for the two sites, which might be even higher than those for one site. The LCSD might need to invite other departments to co-use the sites based on the principle of land utilisation, thus lengthening the leadtime of the projects.

24. With regards to the proposal of “converting the football pitch at Yau Shin Street into a multi-purpose recreation and leisure facility as a priority leisure and cultural facility project in Yuen Long District”, the Members’ views were summarised as follows:

(1) Members pointed out that Shap Pat Heung lacked sufficient sports and recreational facilities and there was a shortage of sitting-out facilities in Long Shin Estate. They quoted an LCSD reply as saying the Yeung Uk Tsuen Garden was not conveniently located for Long Shin Estate residents. They also said the garden was only a small sitting-out area with simple seats and a pavilion and was not comparable to the proposed football pitch project in Yau Shin Street; and

(2) The works project was expected to be costly, given its large scale and the varieties of proposed facilities. The LCSD was quoted as saying it would re-examine the feasibility of the works project if Members submit a relevant

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DMW proposal. However, in view of insufficient DMW resources and large numbers of works projects pending follow-up, Members requested the LCSD to disclose the estimated costs of the project of the Yau Shin Street football pitch, so as to decide whether the works item should be implemented as a DMW project or a capital works project.

25. Ms Selina LEUNG replied the LCSD recognised the demand for recreational and leisure facilities in the district, and was willing to study with other departments on how to implement the aforesaid project. Ms LEUNG added that the estimated costs of the project would be evaluated based on the proposed facilities and the scope of the project. The LCSD kept an open mind as to whether the DFMC would pursue the works item as a capital works project, or whether they had any advice to provide about the prioritisation of projects.

26. Quite a few Members requested the LCSD to consider including an underground car park in the project to cater for the needs of users of the facility, given the parking space shortage in the district. As far as the overall development of all works projects was concerned, Members expressed concern about their slow progress, and urged the LCSD to speed up and take care of residents’ needs when planning facilities in the projects.

27. The Chairman pointed out the LCSD had not taken Members’ views seriously or implemented the projects according to the priorities set by the DFMC. He urged the LCSD to consult the DFMC expeditiously on the proposed facilities in the project of “Sports centre in Area 109, Tin Shui Wai”, and to review whether the existing proposed facilities at the “Sports centre in Pat Heung, Kam Tin” had met the standards of a sports centre, and to consider making available a wider choice of sports and recreational facilities to meet community needs.

28. While the local DC Member(s) urged the LCSD to expedite the project of the sports centre in Pat Heung, Kam Tin, some others said they should not give in to LCSD’s proposal of sparing some space in the sports centre for use by the REO. Mr Francis WONG replied a preliminary review had been conducted for the latest proposal on proposed facilities as suggested by the LCSD for the “Sports centre in Kam Tin, Pat Heung”. The LCSD would review and update the proposal after soliciting Members’ views in respect of the proposed facilities in the sports centre, the scale of the project, and the problem of parking spaces, as well as whether office premises should be provided inside the facility for use by the REO. A revised proposal would then be submitted to the DFMC for discussion. The LCSD was sincere in taking forward the works project and listening to the views of the Members, in the hope of meeting the needs and aspirations of the community.

29. The Chairman’s conclusions were summarised as follows:

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(1) The LCSD should conduct another review of the proposed facilities of the “Sports centre in Kam Tin, Pat Heung”. It was hoped that more sports facilities would be provided there to cope with the population growth of the district and in response to local residents’ aspirations;

(2) The DFMC urged the LCSD not to include any REO storage facilities or other non-sports facilities in the sports centre project, if the plot ratio requirements were fulfilled after further provision of sports facilities;

(3) The LCSD should consult the local DC Member(s) before space was reserved in the “Sports centre in Kam Tin, Pat Heung” as a storage facility for use by the REO, if the project could not be taken forward because the plot ratio requirements could not be fulfilled after further provision of sports facilities; and

(4) The proposal of “Converting the football pitch at Yau Shin Street into a multi-purpose recreation and leisure facility as a leisure and cultural services priority project in Yuen Long District” was unanimously endorsed as a recommended priority capital works project, which was one of the leisure and cultural services facilities in Yuen Long District, and placed in order of priority after the “Yuen Ching Road temporary fresh fish market leisure and recreation facility”.

Item VII: Proposals on DMW Projects submitted by Members for the consideration of DFMC (DFMC Paper No.32/2018) 30. The views and responses of Members and relevant departmental representatives on the following DMW proposals were summarised as follows:

(1) “5-a-side football pitch in ” - The proponent said the application for the construction of a football pitch for residents’ use had been made in view of a growing population, residents’ demand and a lack of recreational facilities in the district; and - Some members favoured the aforesaid DMW project, and asked if the proposed project site could be used for the construction of a football pitch.

(2) “Provision of fitness facilities for the elderly in Kin Tak Street Playground”

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- The proponent hoped the LCSD would provide more fitness facilities for the elderly at the existing leisure venue given a large population in the district; and - Ms Wendy LUNG replied that two sets of fitness facilities for the elderly had been installed at the Kin Tak Street Playground in 2012, and their usage rates were satisfactory. The LCSD could discuss with the proponent the feasibility of providing additional fitness facilities for the elderly, given the sizes of the venue and the constraints on the existing facilities.

(3) “Provision of fitness facilities for the elderly at Fung Cheung Road Garden” and “Provision of fitness facilities for the elderly at Yuen Long Jockey Club Town Square” - The Members called on the LCSD to identify new locations for provision of fitness facilities for the elderly, after the department said that their proposal of providing more of such facilities at the existing leisure venues, such as the Fung Cheung Road Garden and Fung Yau Street North Sitting-out Area, was not feasible; - An enquiry was made about the usage rates of the leisure facilities at the aforesaid two venues; - Ms Wendy LUNG replied by raising concern that provision of additional fitness facilities for the elderly at the Yuen Long Jockey Club Town Square might reduce the activity space for morning walkers, who were in large numbers. So far, the LCSD had not received any suggestions from the public that more fitness facilities for the elderly be provided at the two venues; and - The Chairman said that it would be more appropriate for local DC members to handle the issue because further provision of recreation facilities for the elderly at the existing leisure venue might involve demolition and alteration of the existing facilities there.

(4) “Rest Garden in Shui Tsan Tin Tsuen, Pat Heung” - The proponent hoped that the DFMC would express support for the proposed DMW project.

(5) “Provision of seats on pavement kerb from Tin Wah Estate entrance to Tin Tan Street” - The proponent hoped the department would install seats at different points on the kerb of the pavement from Chung Fu Light Rail Station to Tin Shui Wai Hospital, so that people going to the hospital could have places to take a rest; and

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- A Member hoped that the proposed project could be carried out in conjunction with the proposed provision of simple seats on a path off Tin Wah Estate’s entrance for the benefit of local residents, given their geographical proximity.

(6) “Provision of fitness facilities for the elderly at a park off , Wang Chau, Heung” - The proponent proposed, after discussions with the residents of Lam Uk Tsuen through their incumbent representatives, that fitness facilities for elderly residents should be provided in the village because of their increasing numbers; - An enquiry was made about how the LCSD could provide fitness facilities for the elderly on the proposed site as the proposed site was not under the management of the department; - It was pointed out that there were no fitness facilities for the elderly in the six villages of Wang Chau, although there was an LCSD-managed park with Children’s recreational facilities located in of Wang Chau. However, since Tung Tau Wai was far from Lam Uk Tsuen, where provision of fitness facilities for the elderly was proposed, the residents of the latter would not be able to use the fitness facilities if the LCSD provided such facilities in the park of Tung Tau Wai; - Members suggested the LCSD take over the proposed project site for installation of fitness facilities for the elderly, after learning that the department was taking over sites managed by the YLDO; - Members cited the growing population in the rural areas of Yuen Long and the rising demand for recreational facilities, while expressing concern that the LCSD might not be able to provide sports and recreational facilities on sites beyond its ambit due to constraints on its terms of reference;

- Ms Wendy LUNG replied that the site for the proposed project was a government site under YLDO’s purview, not one of those which the YLDO would hand over to the LCSD; - Mr TSANG Tak-chung replied that the YLDO would only install static facilities at the site, such as pavilions, according to its existing practices, instead of movable ones, such as fitness facilities for children and the elderly; - Miss Carren MAK replied the YLDO appreciated Lam Uk Tsuen villagers’ strong demand for fitness facilities, and agreed with the suggestion by Members of whether the LCSD could identify a nearby

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site under its purview for provision of fitness facilities for the elderly. She expected to discuss with relevant departments after the meeting on how they could coordinate the aforesaid proposed works; - Mr CHAN Sai-hung said the YLDO was responsible for the repair and maintenance of the facilities installed by itself; - Mr Francis WONG replied the LCSD would only repair and maintain the facilities at sites under its purview. For the sites taken over by the LCSD, it would only follow up on issues related to them after its construction and works units had checked facilities there to ensure compliance with LCSD standards and after it assumed their repair and maintenance responsibilities; - The Chairman added the LCSD was taking over about 30 sites with sports and recreational facilities installed and managed by the YLDO. Upon possession of a site, the LCSD would check whether its specifications had fulfilled LCSD’s requirements and then apply for funding from DFMC in due course for enhancement of the facilities there to ensure compliance with LCSD’s standards; and - Ms Wendy LUNG added the LCSD had obtained possession of about 10 sites, while the takeovers of other 20-odd sites had yet to commence. (Post-meeting note: The YLDO had commenced since 2007 the handovers of 39 sites with sports and recreational facilities installed and managed by it to the LCSD for management. The LCSD had so far taken over 21 of them, and had so far completed improvement works for about 10 sites. Those for the other sites would commence after application of funding from DFMC.)

31. The Chairman concluded the Members had noted the proposals for all DMW projects. As regards the proposal of providing fitness facilities for the elderly at a park off Lam Uk Tsuen in Wang Chau, Ping Shan Heung, he urged the LCSD to discuss with the proponent to see whether such sports facilities could be provided at an LCSD-managed leisure venue near the proposed site. Both LCSD and YLDO were also urged to discuss and study the long-term use and arrangements for the proposed works site.

Item VIII: Question from Members: (2) Mr WONG Wai-shun, MH and Mr WONG Cheuk-kin urged the LCSD to provide pet gardens near the and Yuen Long Town East (DFMC Paper No.34/2018) 32. Members’ views were summarised as follows:

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(1) Members hoped the LCSD would study the possibility of providing a pet garden at Site 3, one of the four sites selected for the local open space in Kau Hui, Yuen Long, according to the LCSD’s existing plan. Members considered Site 3 to be a suitable site for the pet garden, citing it would cause less nuisance to residents given its remoteness from residential premises with a low flow of people; and

(2) Members saw a pressing need for a pet garden in the district, where many residents kept pets. They said that the LCSD should consider provision of a pet garden inside the proposed cycling entry/exit hub in Yuen Long Town East, saying the proposed facility did not require a lot of space.

33. Ms Selina LEUNG replied that the LCSD could study with the Civil Engineering and Development Department (“CEDD”) the feasibility of providing a pet garden at Site 3, a location selected for the construction of a local open space in Kau Hui, Yuen Long. The CEDD had plans to build a cycling entry/exit hub there.

34. The Chairman said the LCSD needed to study ways to improve the utilisation rate of the Tin Shui Wai cycling entry/exit hub, which had been low since its opening.

35. A Member expressed hope that there could be discussions on how the Tin Shui Wai cycling entry/exit hub could be used effectively. He said cyclists did not stay there long because of the small size of the facility, while nearby residents mostly did not know its location because of ambiguous directional signs. Separately, it was pointed out that the cycling entry/exit hub was not suitable for use as a pet garden because there were people walking their dogs and making noise there even when the facility had not been opened to the public.

36. The Chairman concluded by saying that the Secretariat would write to the CEDD after the meeting about the Members’ request for provision of a pet garden inside the cycling entry/exit hub of Yuen Long Town East.

(Post-meeting note: The Secretariat wrote to the CEDD on 4 June 2018 about the proposal for provision of a pet garden inside the cycling entry/exit hub of Yuen Long Town East.)

Item IX: Consolidated report on the recreation and sports activities to be held in Yuen Long District and the management of facilities by LCSD (May 2018 Issue) (DFMC Paper No.35/2018) 37. Ms Wendy LUNG briefly introduced the paper.

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38. Members’ views were summarised as follows:

(1) An enquiry was made about LCSD’s plan to plant trees in the district;

(2) It was suggested that the LCSD offer rope skipping courses;

(3) The LCSD was commended for taking Members’ suggestions of planting longer-living plants in hanging planters along the roadside. It was suggested that the LCSD decorate the planters;

(4) It was hoped that the LCSD would address the irrigation problem in Tin Tsz Garden to avoid the wilting of plants;

(5) The LCSD was urged to step up control of mosquito and rodent problems in Tin Sau Road Park;

(6) It was hoped that the LCSD would update Members on the numbers of trees and shrubs in the district; and

(7) Members expressed support for the greening measures undertaken by the LCSD, but showed concern about the number of shrubs planted at the roundabout of Fung Kwan Street Garden and Fairview Park. An enquiry was made about why the roundabout at Fairview Park had been picked for implementation of greening works.

39. Ms Wendy LUNG gave a consolidated response as follows:

(1) The LCSD would decide whether to remove the trees after assessing their health condition and would consider replanting having regard to the actual circumstances;

(2) The LCSD would actively consider organising rope skipping activities;

(3) Discussions could be held with the DFMC when there was a need to replace the existing hanging planters, which belonged to the YLDC;

(4) The LCSD would remind its staff to water the plants in Tin Tsz Garden as appropriate. In addition, the LCSD had conducted regular anti-rat and anti-mosquito operations, while stepping up efforts in tackling mosquito and rodent problems in Tin Sau Road Park; and

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(5) The LCSD would provide information about tree planting for relevant Members’ reference after the meeting, and said the plants planted at places, such as the roundabout at Fairview Park, were small shrubs.

40. The Chairman concluded that the Members had noted the above paper and requested the LCSD to communicate with local DC members more often when carrying out greening works.

Item X: LCSD Improvement Programme for Recreation and Sports Facilities in Yuen Long District for 2018/19 (DFMC Paper No.36/2018) 41. Ms Wendy LUNG briefly introduced the paper.

42. Members’ views were summarised as follows:

(1) An enquiry was made about the types of pet toys to be introduced under the project of “Installation of Pet Play Equipment at Tin Yip Road Sitting-out area”, citing concern about high costs. Another Member said that this could be done first at pet gardens with high usage rates; and

(2) An enquiry was made about the details of “Improvement works of Pau Cheung Square Playground”.

43. Ms Wendy LUNG replied the LCSD proposed provision of facilities for pets at the pet garden inside the Tin Yip Road sitting-out area - where there were already basic facilities - taking reference of other pet gardens. Member(s) concerned would be briefed on the details of the project when detailed design and information were available. As regards “Improvement works of Pau Cheung Square Playground”, the LCSD received feedback from residents that they had to put up with the elements, be it the sun or the rain, while playing chess at the venue. Following a site inspection conducted in conjunction with the ArchSD, the LCSD proposed extension of the existing awnings there to cover all the chessboards and then applied for funding from DFMC for implementation of the improvement works. Ms LUNG added the project aimed to enhance the existing facilities in response to local residents’ calls.

44. The Chairman concluded that Members had noted the above paper and endorsed the use of DMW funding of $8,482,002 for the Improvement Programme for Recreation and Sports Facilities in Yuen Long District for 2018/19.

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Item XI: Report on the public library extension activities organised by LCSD and usage of public libraries in Yuen Long District (DFMC Paper No.37/2018) 45. Ms Rica KWAN briefly introduced the paper.

46. Members’ views were summarised as follows:

(1) An enquiry was made about whether the LCSD had plans to provide mobile library services in Long Shin Estate to address residents’ needs for library services, given that Long Shin Estate was far from the Yuen Long Public Library while the demand for library services was increasing because of a growing population in the district. It was hoped the LCSD would strive for more resources for development of mobile library services over the longer term;

(2) Members voiced support for the extended service hours of libraries, and hoped it could become a regular practice and be extended to other libraries in Hong Kong. They also expressed hope that the Ping Shan Tin Shui Wai Public Library, which was closed on Thursday mornings, would be opened to the public during the period;

(3) An enquiry was made about whether the use of students’ study rooms in libraries was restricted to students. It was hoped that the LCSD would look at other uses of students’ study rooms;

(4) It was suggested that the LCSD enable members of the public to register online for the activity entitled “Storytelling for Children”, given its overwhelming response. It was also suggested that the activity be launched more frequently to promote reading among children.

(5) It was suggested that the LCSD consider upgrading the status of the Yuen Long Public Library to a major library, because of shortening gaps between the library and the Ping Shan Tin Shui Wai Public Library, in terms of the average daily numbers of loans of library materials and attendance figures; and

(6) It was suggested that the LCSD study the possibility of introducing a 24-hour self-service library station in the rural areas of Yuen Long.

47. Ms Rica KWAN gave a consolidated reply as follows:

(1) With the unavailability of mobile library services during a particular time

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slot following the closure of the mobile library point in Kam Tin, the LCSD would conduct an overall review of the locations suggested for the new mobile library service point and determine the location based on factors such as the effectiveness of resources used in the provision of the service. Afterwards, the LCSD would report the decision to the DFMC and apply for funding for the installation of notice boards and circuit boxes, while continuously competing for more resources for betterment of library services;

(2) Members were thanked for supporting the trial scheme on extension of library opening hours. The LCSD hoped that more readers could benefit from the trial scheme at the Ping Shan Tin Shui Wai Public Library. However, the library had to be closed on Thursday mornings for the time being to allow for large-scale cleansing, repairs and the maintenance of the air-conditioning system;

(3) Anyone would be welcome to use the students’ study room in the library as long as they abide by the rules. It was pointed out that 95% of the places in the study room would be allocated to applicants taking public or professional examinations during the annual examination season from 1 March to 7 May, with the remaining 5% assigned to other applicants. The study rooms were open daily in three sessions to allow more people to use the study rooms services. During the examination season, students taking public examinations could apply for an admission card to gain priority access to the facilities therein;

(4) People could sign up with library staff for the Storytelling for Children activity. The LCSD took note of the Members’ request to increase activity frequency, and would continue to improve library services subject to the availability of resources. In addition, the LCSD had launched a variety of promotion activities for cultivation of public interest in reading;

(5) The LCSD was committed to the development of round-the-clock library services, such as renewal and reservation of library materials on the Internet, as well as access to online databases and e-book collections via web-based or mobile platforms;

(6) One difference between major and district libraries lay in their area provisions. The size and services of the Yuen Long Public Library were close to those of a major library, although it had yet to meet the standards required for a major library;

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(7) The LCSD would conduct a comprehensive review and evaluation of the effectiveness of the pilot self-service library stations after the service was launched in phases at three locations in Hong Kong, before deciding whether the service would be extended to other districts.

48. The Chairman concluded the Members had noted the above paper.

Item XII: Report on the cultural and entertainment programmes organised by LCSD in Yuen Long District as well as the utilisation rate of (DFMC Paper No. 38/2018)__ 49. Ms Jasmine WONG briefly introduced the paper and replied to a Member’s enquiry about whether Yuen Long Theatre would accept rental applications from secondary schools of other districts. Ms WONG said that, as one of LCSD’s performance venues, the theatre would accept rental applications from all registered organisations and individuals without any geographical restrictions. The LCSD was aware of local residents’ concern about the high utilisation rate of Yuen Long Theatre, because allowing organisations or individuals of other districts to hire the theatre might reduce its use by organisations or individuals of the district. Ms WONG pointed out that the LCSD would take into account many factors in processing applications when there was more than one application for use of the same time slot of the venue. To balance local residents’ demands for performance venues, priority consideration would be given to whether the proposed activity could help promote the value of arts and culture in the community.

50. The Chairman concluded that the Members had noted the above paper.

Item XIII: Any other business 51. There being no other business, the meeting ended at 2:05 p.m.

Yuen Long District Council Secretariat June 2018

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