PEPPOL QUICK GUIDE

Peppol is quickly becoming a standard of choice for many governments and businesses within Europe and abroad. However, many companies still have questions about the basics of what it is, what are the benefits of using it, and how to implement it.

If this sounds like you, then continue reading to find the answers to your questions. If you don’t find the answer, then feel free to reach out to us and we can answer any specific questions you may have.

WHAT IS THE PEPPOL NETWORK? In simple terms, PEPPOL offers a The Peppol network is an open, many- standardised messaging connection to-many platform, with standardiza- PEPPOL, which stands for Pan-Eu- for e-ordering, e-invoicing, electronic tion on all three necessary levels: ropean Public Procurement On-Line, credit notes and advanced shipping 1. addressing and routing is basically an interoperability infra- notifications (ASNs). These techno- of the messages structure, co-funded by the European logies automate the information Commission and 18 government agen- exchange across the supply chain, 2. document specifications and cies, to simplify the purchase-to-pay reducing the cost and potential risk of 3. network infrastructure process between government bodies, errors from manual intervention. and B2B Companies (buyers and sup- pliers).

Award Tendering Purchasing Payment

eProcurement Components

eAwarding & eSourcing eNoticing eCatalogue eOrdering eInvoicing ePayment eTendering eContract

PEPPOL Enablers eAttestation (VCD) eCatalogue

eSignature

PEPPOL Transport Infrastructure

PEPPOL Components PEPPOL QUICK GUIDE

WHAT ARE THE BENEFITS OF OpusCapita customers typically get ISO6523 identifiers (what type of USING PEPPOL TO EXCHANGE the service as part of our existing Ser- identifier is used) and the correspond- MESSAGES? vices (E-invoice sending, E-invoice re- ing identifier value. ceiving, B2B integration) and use the There are many benefits to using Pep- OpusCapita Access Point to exchange If your company receives docu- pol. You will save time and money by documents with business partners ments, e.g. Invoices through Peppol, enabling your business messaging to using other Access Point providers. you have to inform your Supplier the be exchanged digitally, rather than So the PEPPOL Transport Infrastruc- correct identifier. If you are sending on paper. You can easily connect to ture can be considered to provide a documents through Peppol you have other trading partners who are also ‘gateway’ or ‘bridge’ between specific to know your business partner Pep- using Peppol. You will also reduce the eProcurement communities or service pol identification and add your own amount of errors. platforms. Peppol calls this federated identifier to your business document network of Access Points connected One important note is that within to each other, the PEPPOL community. CAN I EXCHANGE PEPPOL Europe, many governments are now DOCUMENTS INTERNATIONALLY? requiring e-invoicing when sending in- WHAT BUSINESS DOCUMENTS voices to governments. Peppol allows DOES OPUSCAPITA SUPPORT Yes. you can exchange business docu- your business to be compliant with VIA THE PEPPOL NETWORK? ments internationally using a Peppol these new regulations. Access Point provider. The only con- PEPPOL divides its business process dition would be that your business HOW DOES PEPPOL WORK? into the pre-award and post-award partner is connected to a Peppol AP as sets. Access Points need to support the receiving company and you know Connecting to the PEPPOL Transport one or more of the PEPPOL post- their Peppol identification number. Infrastructure takes place using Ac- award business processes (pre-award Peppol identification numbers in cess Points (operated by Access Point processes are optional). different countries are different – providers, e.g. OpusCapita is one Ac- organisation IDs, VAT IDs, Public sec- cess Point Service Provider) in a simi- These processes are specified in docu- tor IDs etc. lar way to how sending and