1 EQUALITY COMMISSION FOR NORTHERN IRELAND
Public Authority 2012 – 2013 Annual Progress Report on: Section 75 of the NI Act 1998 and Section 49A of the Disability Discrimination Order (DDO) 2006 This report template includes a number of self-assessment questions regarding implementation of the Section 75 statutory duties from 1 April 2012 to 31 March 2013 (Part A). This template also includes a number of questions regarding implementation of Section 49A of the DDO from the 1 April 2012 to 31 March 2013 (Part B).
Please enter information at the relevant part of each section and ensure that it is submitted electronically (by completing this template) and in hardcopy, with a signed cover letter from the Chief Executive or, in his / her absence, the Deputy Chief Executive to the Commission by 31 August 2013. In completing this template it is essential to focus on the application of Section 75 and Section 49. This involves progressing the commitments in your equality scheme or disability action plan which should lead to outcomes and impacts in terms of measurable improvement for individuals from the equality categories. Such outcomes and impacts may include changes in public policy, in service provision and/or in any of the areas within your functional remit.
Name of public authority (Enter details below) Northern Ireland Assembly Commission
Equality Officer (Enter name and contact details below) S75/DDO: Maria Bannon Equality Manager Room 152 Parliament Buildings Ballymiscaw Stormont BT4 3XX
2 Part A: Section 75 Annual Progress Report 2012 - 2013
Executive Summary What were the key policy / service developments made by the authority during this reporting period to better promote equality of opportunity and good relations and what outcomes were achieved?
The Northern Ireland Assembly Commission (the Commission) continues to progress the equality agenda through all areas of its business with Assembly staff, visitors to Parliament Buildings and building users. This annual report records the activities and actions undertaken by the Commission in furtherance of its statutory obligations. It covers the period 1 April 2012 to 31 March 2013. Below is a ‘snapshot’ of developments during this reporting period.
Snapshot of Key Developments in the Reporting Period
1. Revised Equality Scheme 2012-2016 was implemented and communicated to staff and public http://www.niassembly.gov.uk/ABOUT-THE-ASSEMBLY/Corporate-Information/Policies/Equality- Scheme-2012-2016/
2. Disability Action Plan 2012-2014 was publicly consulted upon, implemented and communicated to staff http://www.niassembly.gov.uk/ABOUT-THE-ASSEMBLY/Corporate- Information/Policies/Disability-Action-Plan-2012-2016/
3. Good Relations Strategy and Action Plan 2012-2016 was developed, issued for public consultation, approved by the Commission and a report produced http://www.niassembly.gov.uk/Documents/Corporate/Commission/Commission-Good-Relation- Strategy.pdf
4. Action on Hearing Loss ‘Louder than Words’ accreditation maintained http://www.niassembly.gov.uk/Visit-and-Learning/Visiting/Access-Information/Disabled-Access1/
5. Establishment of the Assembly Community Connect Programme. Terms of Reference can be found at Appendix 1.
6. Parliament Buildings was the first public building in the UK to achieve formal accreditation through the National Autistic Association for its autism Initiative. An autism page has been established on the Assembly website providing information for those visiting Parliament Buildings http://www.niassembly.gov.uk/Visit-and-Learning/Visiting/Autism-and-the-Assembly/
7. A range of physical works was completed to enable greater access, and equity of access, to the front door of Parliament Buildings. See ‘Summer at Parliament Buildings’ video http://www.niassembly.gov.uk/News-and-Media/Assembly-Extra/Bitesize-/
8. Good Relations special meetings were held with Commission Members http://www.niassembly.gov.uk/ABOUT-THE-ASSEMBLY/Assembly-Commission/Minutes/19-April- 2012/
3 http://www.niassembly.gov.uk/ABOUT-THE-ASSEMBLY/Assembly-Commission/Minutes/08-May- 2012-Special-Meeting/
9. Education E-Learning Age Award – Biz Media E-Learning Gold Award achieved in partnership with CCEA for our interactive and learning website.
10. A motion on the flying of the Union flag was agreed “That the Assembly Commission tasks officers to bring back a report, within 3 months, following consultation with Assembly Parties, reviewing the number of days upon which the Union Flag flies from Parliament Buildings and detailing a range of options and how a process of public consultation could be carried out and arrangements for carrying out an EQIA.”
11. Full information on disability access was updated http://www.niassembly.gov.uk/Visit-and- Learning/Visiting/Access-Information/Disabled-Access1/ and a pre-visit video for those with a disability or dependents visiting Parliament Buildings was developed http://www.niassembly.gov.uk/Visit-and- Learning/Visiting/Autism-and-the-Assembly/PB-Video/
12. Historic Anniversaries ‘Perspectives on… series’ continued in reporting period http://www.niassembly.gov.uk/News-and-Media/Press-Releases-2011-2012/Perspectives-On-An- Agreed-Series-Of-Events-To-Mark-The-Decade-Of-Centenaries-At-Parliament-Buildings/ and 80th Anniversary of Parliament Buildings, see video http://www.niassembly.gov.uk/News-and- Media/Assembly-Extra/Bitesize-/
13. Charity of the Year was agreed as Action Mental Health and a range of activites were facilitated http://www.niassembly.gov.uk/News-and-Media/Press-Releases-2011-2012/Assembly-Commission- Nominates-Action-Mental-Health-as-its-Charity-of-the-Year/
14. Continued policy development and revision to include consultation with staff and the public.
15. Proposals for a Youth Assembly were developed and the Commission endorsed the approach to seek funding partners and ask OFMDFM to make a bid to the Executive on their behalf.
16. A ‘Youth Work is Political’ Conference was held in conjunction with Youth Action, Public Achievement (WIMPS) and Save the Children NI.
17. A quiet room was established and a braille self-guided tour map developed.
18. Equality training for staff continued in the reporting period.
19. A good relations cross directorate panel was established to take forward the Good Relations Strategy equality screening.
20. The Speakers Art Group 2012 -2013 exhibitions schedule was agreed and included the Ulster Academy of Female Artists to celebrate International Women’s Day, an exhibition of school presentations on suffrage http://education.niassembly.gov.uk/node/220, an exhibition by people recovering from mental health, produced in association with the NI Arts Council and UK City of Culture exhibition. A full list of 2012-2013 schedules can be found at Appendix 2. http://www.niassembly.gov.uk/News-and-Media/Press-Releases/Speaker-Marks-International- Womens-Day-with-Womens-Art-Exhibition-Launch-/ http://www.niassembly.gov.uk/News-and-Media/Press-Releases-2011-2012/Peace-Mural-Takes- Centre-Stage-At-Parliament-Buildings/
4 Art exhibitions online video http://www.niassembly.gov.uk/News-and-Media/Assembly-Extra/Bitesize-/ 21. Continued meetings of the Internal Access and Participation Group and the External Disability Advisory Group took place http://www.niassembly.gov.uk/ABOUT-THE-ASSEMBLY/Corporate- Information/Policies/Disability-Advisory-Group/
22. The Education Programme was delivered in Irish. From April 2012, the NI Assembly Education Service delivered the education programme to 6 groups of students from 4 different Irish-medium schools. A full breakdown of school trends from 1 April 2012 – 31 March 2013 can be found at Appendix 4.
23. The Speaker’s Christmas Event was held and recognized the contribution to society of those people with a neurological condition or those people who are actively involved in supporting those who have neurological conditions. Video link at http://www.niassembly.gov.uk/News-and-Media/Assembly- Extra/Bitesize-/
24. The Speaker’s St Patrick’s Day celebration recognized the contribution of people to the area domestic violence http://www.niassembly.gov.uk/News-and-Media/Press-Releases/Speakers-St- Patricks-Day-Event-Focuses-on-Supporting-Victims-of-Domestic-Violence-/ Video link for St Patrick’s Day and Commonwealth Day http://www.niassembly.gov.uk/News-and- Media/Assembly-Extra/Bitesize-/
25. Parliament Buildings hosted 79,081 visitors during 2012.
26. A ‘Guide for Witnesses’ was updated to include a guide for a person with autism attending a Committee Meeting.
27. A range of Committees, supported by the Assembly Secretariat, received briefings and took evidence from a number of organisations from Section 75 groups. Examples can be found at Appendix 5.
28. The Internal Good Relations Research Audit was accepted by Assembly Commission http://www.niassembly.gov.uk/Documents/Publications/Good-Relations/NIA-Good-Relations- Report.pdf?epslanguage=en-GB
29. An Employment Equality Plan was completed.
30. The MLA/Staff Protocol agreed.
31. A continued programme of equality screening and impact assessments took place http://www.niassembly.gov.uk/ABOUT-THE-ASSEMBLY/Corporate-Information/Publications/Equality- Screening-and-Equality-Impact-Assessments-EQIAs/
32. Assembly Oral and Written questions were answered. See Appendix 3.
33. Continued events were hosted at Parliament Buildings covering issues affecting a range of Section 75 categories. See Appendix 8.
34. Launch of NI Hospice annual Lights to Remember Appeal http://www.niassembly.gov.uk/News- and-Media/Press-Releases/Speaker-of-NI-Assembly-Lights-Up-Hospice-Appeal/
35. ‘Let’s Talk’ events were held with schools on a cross community basis. Five events were held
5 during 2012-2013. 36. Knowledge seminars (Series 1) were completed in reporting period and are on-going in 2013. ‘Promoting evidence-led policy and law-making within Northern Ireland’ – that is the underlying aim of the Knowledge Exchange Seminar Series, collectively sponsored by the Queen’s University of Belfast, University of Ulster and the Assembly’s Research and Information Service (RaISe). In an attempt to encourage debate and improve understanding, the Series will provide an opportunity for the presentation of local research findings about diverse social issues faced in various sectors, such as health, social development, education, children/young people and older people http://www.niassembly.gov.uk/Assembly-Business/Research-and-Information-Service- RaISe/Knowledge-Exchange-Seminars-Series-1/
37. The annual staff disability audit was completed.
38. Approval was gained from NI Fire Service on the revised Generic Emergency Evacuation Plans (GEEPs) and Personal Emergency Evacuation Plans (PEEPs).
39. In March 2013 the revised Dignity at Work Policy resulted in a revised pilot training programme which was trialed with staff covering the new policy, grievance, discipline and conduct.
40. An access video was launched and is available on the Assembly website as a pre-visit tool http://www.niassembly.gov.uk/Visit-and-Learning/Visiting/Autism-and-the-Assembly/PB-Video/ and http://www.niassembly.gov.uk/News-and-Media/Assembly-Extra/Bitesize-/
41. Staff Attitudes Survey was completed.
42. The Assembly Secretariat developed an Employer Supported Volunteering (ESV) Policy in consultation with NIPSA, Staff and external organisations. The ESV policy was approved by the Secretariat Management Group in June 2012 and it provides a framework to support staff members who wish to take part in volunteering activities which benefit the community. A cross directorate volunteering working group was established to co-ordinate and raise awareness of volunteering opportunities to staff. To date 70 staff members have taken part in volunteering activities for Marie Curie Cancer, Belfast Central Mission, St Vincent De Paul, Business in the Community, Growing Connections Farm, 2013 World Police and Fire games and various environmental days.
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What are the main initiatives planned in the coming year to ensure the authority improves outcomes in terms of equality of opportunity and good relations for individuals from the nine categories covered by Section 75?
Main planned Initiatives for the period April 2013-March 2014
1 Age At its February 2013 meeting the Commission confirmed its commitment to the establishment of a Youth Assembly for Northern Ireland. The Commission endorsed the approach to seek funding partners and ask OFMDFM to make a bid to the Executive on their behalf. The Commission further agreed to seek a youth sector partner to recruit and deliver the pilot Youth Assembly and committed to publishing the report on consultation, outlining the model for a future Youth Assembly.
2 Good At the Commission meeting held on 5 February 2013 the motion/proposal set out Relations below was agreed. “That the Assembly Commission tasks officers to bring back a report, within 3 months, following consultation with Assembly Parties, reviewing the number of days upon which the Union Flag flies from Parliament Buildings and detailing a range of options and how a process of public consultation could be carried out and arrangements for carrying out an EQIA.” This issue will be looked at apart from, and in addition to, the current Good Relations Screening.
3 Good To hold a ‘Good Relations’ day with Commission Members in May 2013 to Relations discuss the Good Relations Strategy, Language Policy and other good relations issues.
4 Good To present a paper to the Senior Management Group (SMG) detailing proposals Relations for the collection of visitor data relating to Good Relations.
5 Disability/ To hold a formal opening of the new front access to Parliament Buildings. The Dependents Assembly Commission has recently completed a range of physical works aimed at improving access via the front door of Parliament Buildings. The work included new access ramps to each side of the front portico, raising the portico floor level to eliminate the step at the threshold, replacement of the existing front steps and handrails, automation of the double entrance doors and the replacement of areas of cobble stone paving with smooth granite walkways. All of the work was designed to complement the existing façade of the listed building and to comply with all relevant legislation.
6 Good To host events by NI Community Relations Council as part of Community Relations Relations Week 2013. To participate in Community Relations Week through the launch of the Assembly Community Connect Programme.
7 All To hold a formal Launch of the Assembly Community Connect (ACC) Categories Programme and ACC webpages.
8 Good Good Relations Screening Panel established and equality screening process to
7 Relations be completed including consultation. 9 Age Education Service will seek views from services users through female suffrage competition. http://education.niassembly.gov.uk/blog
10 Good The use of Art and/or Artefacts at Parliament Buildings. Following consideration Relations at their January 2013 meeting, the Commission agreed that a further meeting should be set up with the Community Arts Partnership to explore the possibility of working in collaboration to develop a piece of art which reflects the diverse nature of society in Northern Ireland. http://www.niassembly.gov.uk/ABOUT- THE-ASSEMBLY/Assembly-Commission/Minutes/30-January-2013/
11 Disability To maintain Action on Hearing Loss ‘Louder than Words’ accreditation.
12 Disability To maintain autism accreditation from the National Autistic Association.
13 Good Continued implementation of Good Relations Action Plan Relations http://www.niassembly.gov.uk/Documents/Corporate/Commission/Commission- Good-Relation-Strategy.pdf
14 Disability Continued implementation of Disability Action Plan http://www.niassembly.gov.uk/ABOUT-THE-ASSEMBLY/Corporate- Information/Policies/Disability-Action-Plan-2012-2016/
15 All Continued provision of draft answers to Assembly oral and written questions to Categories the Assembly Commission regarding equality and good relations issues.
16 Political Politics Plus was launched in 2013. The purpose of ‘Politics Plus’ is to develop a Opinion and positive future for politics in order to strengthen democracy and to create a better Men and future for all. ‘Politics Plus’ vision is to enhance the capacity and credibility of Women political institutions by providing independent, effective and creative programmes Generally for those involved in politics and public service. To fulfil our purpose and achieve our vision, over the next four years ‘Politics Plus’ will:
a) Provide the highest quality professional development opportunities for elected representatives, party support staff and public officials, b) Promote engagement between elected representatives and public officials at all levels of government, c) Strengthen the role of women in political and public life, d) Deliver international development and exchange programmes for elected representatives and public officials in states affected by conflict and instability.
17 Good Tour scripts to be developed and made available in a range of different Relations languages for use in guided and self-guided tours.
18 All Continued implementation of Knowledge exchange seminars (Series 2). See link Categories for topics to be covered. http://www.niassembly.gov.uk/Assembly- Business/Research-and-Information-Service-RaISe/Knowledge-Exchange/
19 Age Continued delivery of the education service to stakeholders and further engagement of younger people. See video http://www.niassembly.gov.uk/News-
8 and-Media/Assembly-Extra/Bitesize-/ and school report video http://www.niassembly.gov.uk/News-and-Media/Assembly-Extra/Bitesize-/
20 All Continued hosting of events across Section 75 Categories. Categories 21 Age The Education Service will work with NICCY to develop a joint education resource to encourage young people to participate in democracy.
22 Age The Education Service offers schools the opportunity to take part in video conferences with MLAs. The Education Service will organise a video conference between 4 cross-community primary schools in South Down IN April 2013.
23 All The Community Development and Health Network (CDHN) is a regional Categories organisation working towards ending health inequalities using a community development approach. CDHN has requested a training session as part of their “Pathways to Health” programme. CDHN has identified an opening within the Level 2 programme for an educative session on how the Assembly works, followed by opportunity to raise issues with MLAs on a topic like the public health strategy, Local Commissioning Groups or the Compton Review. Learning Focus To increase knowledge of the Northern Ireland Assembly, its structures and processes To develop skills and confidence in engaging with elected representatives, specifically on issues relating to health inequalities The Community Outreach team has already delivered a session on ‘How the Assembly Works’ at an event in Newry in 2012 which also featured round table sessions with MLAs. This session is a follow-up for attendees who specifically intend to communicate with Committees and who have never been to Parliament Buildings. Plenary viewing Session with clerk on Committee processes Tour Planning for next steps for contact and campaigning (April 2013)
24 Racial NICEM are holding a series of town hall sessions to increase participation by Groups those from ethnic minority groups in the political life of Northern Ireland. Organised and hosted by NICEM, the Community Outreach team will provide a session on ‘How the Assembly Works’ and a short workshop in shaping relevant questions for an evening session which features a panel of MLAs for Q&A. The event is entirely organised by NICEM. Training session Workshop on questions
25 All Participation, Engagement and Skills Project – Foyle. PESP provides support for Categories communities, community groups and individuals in the North West so that they can become better informed and therefore more closely involved with the wide range of decisions that have a real impact on everyday life. The group runs a series of sessions to build capacity in groups and includes a session at Parliament Buildings. Presentation on how the Assembly works
9 Tour 26 All Irish Congress of Trade Unions. The Irish Congress of Trade Unions (ICTU) is Categories the single umbrella organisation for trade unions on the island of Ireland. Congress is the largest civil society organisation on the island. It is the apex body representing 832,000 workers affiliated through 64 trade unions in Northern Ireland and the Republic of Ireland. The organisation is required, through its mission statement, to strive to achieve economic development, social cohesion and justice by upholding the values of solidarity, fairness and equality.
The Northern Ireland Committee (NIC) of the ICTU is the representative body for 34 trade unions with over 215,000 members across Northern Ireland. In membership terms, it is the largest civil society organisation in Northern Ireland. A training session which features input from the Bill office, the research team and a committee clerk.
The bills process How the research unit supports committees Committee planning and interaction
27 Religion Church of the Latter Day Saints – Lisburn. Church youth group who are keen to find out more about being a citizen. Presentation on how the Assembly works Tour
28 All East Belfast Community Development Agency. A follow up session to ‘How the Categories Assembly works’ that was held in East Belfast in March 2013. Q&A session with Chair of the Social Development Committee Q&A session with local MLAs Tour
29 All Continued implementation of Disability Action Plan, Good Relations Action Plan Categories and Audit of Inequalities.
New / Revised Equality Schemes Please indicate whether this reporting period applies to a new or revised scheme and (if appropriate) when the scheme was approved?
The Commission’s new Equality Scheme was approved by the Equality Commission on 28 March 2012.
10 Section 1: Strategic Implementation of the Section 75 Duties Please outline evidence of progress made in developing and meeting equality and good relations objectives, performance indicators and targets in corporate and annual operating plans during 2012-13.
See Appendix 10 Corporate Services Directorate Business Plan 2012-2013. Section 11 also outlines the progress made in developing and meeting good relations outcomes during the reporting period.
Section 2: Examples of Section 75 Outcomes / Impacts Given the renewed focus of Section 75 aiming to achieve more tangible impacts and outcomes and addressing key inequalities; please report in this section how the authority’s work has impacted on individuals across the Section 75 categories. Consider narrative in the following structure:
o Describe the action measure /section 75 process undertaken. o Who was affected across the Section 75 categories? o What impact it achieved?
Outline change in policy or practice which have Tick if resulted in outcomes result of EQIA Persons of Good Relations Strategy and Action Plan was different approved and all underlying actions are being implemented religious Completion of the Fair Employment Monitoring Return belief The Assembly’s Education Service delivered its programme to students from four Irish Medium Schools, which included a question and answer session with Irish speaking MLAs The Education Service held events with schools on a cross community basis Continued implementation of a fair and equitable pay policy Implementation of a Health and Wellbeing Strategy ‘Assembly Extra’ videos have been produced as an easily accessible informational resource
Persons of Good Relations Strategy and Action Plan approved different and implemented Completion of Fair Employment Monitoring Return Political The Assembly’s Education Service delivered its Opinion programme to students from four Irish Medium Schools, which included a question and answer
11 session with Irish speaking MLAs The Education Service held events with schools on a cross community basis Continued implementation of a fair and equitable pay policy Implementation of a Health and Wellbeing Strategy ‘Assembly Extra’ videos have been produced as an easily accessible informational resource The ‘three’ signatures policy has ensured that events in Parliament Buildings receive cross party support as part of the approval process The motion “That the Assembly Commission tasks officers to bring back a report, within 3 months, following consultation with Assembly Parties, reviewing the number of days upon which the Union Flag flies from Parliament Buildings and detailing a range of options and how a process of public consultation could be carried out and arrangements for carrying out an EQIA.” was agreed by the Assembly Commission.
Persons of Good Relations Strategy and Action Plan approved different and implemented Continued implementation of a fair and equitable pay racial policy groups Implementation of a Health and Wellbeing Strategy ‘Assembly Extra’ videos have been produced as an easily accessible informational resource Implementation of the Exhibitions policy aims to increase public engagement, improve the understanding of the role of the Assembly and enhance the quality and variety of the visiting experience. For example, in June 2012 an Arts Council Intercultural Exhibition was displayed in the Long Gallery providing exposure for up and coming minority ethnic artists who are currently living in Northern Ireland.
Persons of Following on from extensive consultation and different age proposals made by the Youth Panel, approval has been given to pilot a Youth Assembly The Education website has been implemented and has been awarded a gold medal in the E Learning Age Awards (Biz Media) The Assembly’s Education Service delivered its programme to students from four Irish Medium Schools, which included a question and answer session with Irish speaking MLAs The Education Service jointly held a conference with other organisations called ‘Youth Work is Political’,
12 and followed it up with a training event for youth workers Continued implementation of a fair and equitable pay policy Implementation of a Health and Wellbeing Strategy ‘Assembly Extra’ videos have been produced as an easily accessible informational resource Implementation of the Exhibitions policy which aims to increase public engagement, improve the understanding of the role of the Assembly and enhance the quality and variety of the visiting experience. The Assembly recognises the diverse age range of those likely to view exhibits and signage, information and the use of technology will aim to accommodate the variety of needs of all ages.
Persons Continued implementation of a fair and equitable pay with different policy Implementation of a Health and Wellbeing Strategy marital aims to improve work/life balance and reduce stress status ‘Assembly Extra’ videos have been produced as an easily accessible informational resource
Persons of Continued implementation of a fair and equitable pay different policy Implementation of a Health and Wellbeing Strategy sexual should lead to a reduction in stress and improvements orientation in work/life balance ‘Assembly Extra’ videos have been produced as an easily accessible informational resource
Men and Continued implementation of a fair and equitable pay women policy Implementation of a Health and Wellbeing Strategy generally which should benefit all staff by introducing initiatives that will aim to reduce stress and improve work/life balance ‘Safe space’ accreditation means that Parliament Buildings offers leaflets on domestic abuse. ‘Assembly Extra’ videos have been produced as an easily accessible informational resource
Persons Annual staff disability audit completed with and Disability Advisory Group meetings continued and actions implemented without a Access and Participation Group meetings continued disability and actions implemented Ramps have been installed at the front of the building
13 to facilitate wheelchair access Ramps have been installed in the division lobbies to allow wheelchair access Autism accreditation achieved and autism champions have been identified and trained. Autism information has been added to the website http://www.niassembly.gov.uk/Visit-and- Learning/Visiting/Autism-and-the-Assembly/ to increase awareness of Autism and to help to prepare people with Autism for their visit Continued implementation of a fair and equitable pay policy Implementation of a Health and Wellbeing Strategy Action for Hearing Loss ‘Louder than Words’ Chartermark maintained New evacuation procedures have been developed and implemented to improve the process for visitors who may require assistance to leave the building in an emergency A braille version of the tour guide has been produced ‘Assembly Extra’ videos have been produced as an easily accessible informational resource GIS introduced During 2012 an exhibition by visual artist Maurice Orr which celebrated disability arts, culture and sport as part of the London 2012 Olympic and Paralympic Unlimited programme was displayed in the Great Hall of Parliament Buildings. The sound track for the exhibition together with multi-sensory interpretation, provided through Braille and audio narrative provided an understanding of art through many senses, and a deeper understanding of disability access for all audiences. Quiet room installed Autism champions trained and put in place Pre-visit access video developed and placed online Persons Continued implementation of a fair and equitable pay with and policy Implementation of a Health and Wellbeing Strategy without should contribute to a greater work/life balance and dependents help to reduce stress. ‘Assembly Extra’ videos have been produced as an easily accessible informational resource
14 Please give examples of changes to policies or practices using screening or EQIA, which have resulted in outcomes or impacts for individuals. If the change was a result of an EQIA please indicate this and also reference the title of the relevant EQIA. (Enter text below)
As Equality has become more mainstreamed across directorates, Section 75 obligations are being considered from the outset when developing policies, and so issues are often resolved before screening is commenced. This has led to the majority of policies being screened out, and not requiring amendment following screening.
Triple Signature Policy has ensured that events in Parliament Buildings receive cross community support The Historical Anniversaries policy has led to learning opportunities for individuals that otherwise would not be available The Conduct and Behaviour of Visitors policy has led to greater consistency in identifying and dealing with visitors wearing unacceptable clothing/uniforms or displaying potentially controversial emblems or behaving inappropriately, leading to improved safety and comfort of all building users The health and well-being strategy led to events being held to help staff learn to cope with stress
Please give examples of outcomes or impacts on individuals as a result of any action measures undertaken as part of your Section 75 action plan:
Function 1: The acquisition and maintenance of premises and equipment to provide suitable accommodation, facilities and support services in which a fully functioning Assembly can operate.
Links to Strategic Potential Proposed Actions Timescale Theme Objectives inequalities identified and priorities
1a. Access Supporting Assembly Access for those with Continued Complete to Business. disabilities to Parliament programme of work Parliament Buildings or areas within to improve access, Buildings Parliament Buildings. installation of access ramps at front entrance to Parliament Buildings.
Engaging the Public. Tactile maps and Complete
15 Links to Strategic Potential Proposed Actions Timescale Theme Objectives inequalities identified and priorities
signage for blind and visually impaired.
Accommodating the Address issues Ongoing progress on Assembly. from disability RNIB, RNID, Disability audits. Action and the NAS action plans e.g. self- guided braille tour map, quiet room introduced etc.
1b. Access Supporting Assembly Access to sessions for Continued Complete. Available in to Services Business. those with a disability. programme of work The Great Hall to fit induction loop Chamber systems. Senate Long Gallery Room 144 Room 21 Room 29 Room 30
We also have portable induction loops available at: Front Reception Desk East Door West Door Café Recess Basement Restaurant
Engaging the Public. Access to services in Provision of As per standing order languages other than translation from 78 which provides that English. Irish and Ulster Members ‘May speak Scots to English to in the language of the Speaker and their choice’. The Clerks at the table. Speaker has ruled that a Member using a language other than English must provide translation. (Hansard, 20 November 2000).
Accommodating the Services in education Assembly. delivered in Irish during reporting perod.
16 Links to Strategic Potential Proposed Actions Timescale Theme Objectives inequalities identified and priorities
1c. Good Engaging the Public. Need to ensure Recommendations Ongoing. Relations accommodation Issues arising from Implementation of welcoming to all sections Internal Good Good Relations Action of society and cultural Relations Audit to Plan. backgrounds. be considered for implementation. Accommodating the Ongoing. Meetings Assembly. with Assembly Commission held, further meetings scheduled for May 2013.
1d. Engaging the Public. Young people less Youth Assembly. Proposals agreed by Participation involved in democracy. Assembly Commission. The Commission endorsed the approach to seek funding partners and ask OFMDFM to make a bid to the Executive on their behalf. The Commission further agreed to seek a youth sector partner to recruit and deliver the pilot Youth Assembly and committed to publishing the report on consultation, outlining the model for a future Youth Assembly.
People who are neither Projects to Ongoing. Unionist nor Nationalist encourage those less involved in under-represented democracy. to become more involved in democracy. Women, people with Ongoing. disabilities and ethnic minorities under- represented in public
17 Links to Strategic Potential Proposed Actions Timescale Theme Objectives inequalities identified and priorities
life.
Function 2: The recruitment and ongoing development of suitably qualified and experienced staff to support the Assembly.
Links to Potential Proposed Actions Timescales Theme Strategic Objectives inequalities identified and priorities
2a. Supporting and Protestants under- Consideration of There is a current Recruitment developing staff. represented in seeking further recruitment freeze so and Management and advice sought from there has been no Selection Professional group. the Equality opportunity to Commission and progress this affirmative action recommendation but when advertising this recommendation future vacancies still stands and will be within the undertaken as and Management and when we commence Professional job recruitment externally group. again.
Roman Catholics under- represented in Elementary job level.
2b. Equality Supporting and Work on identifying Recommendations 14 actions resulted issues for developing staff. inequalities for existing arising from from the Carecall existing staff staff is ongoing. Carecall to be recommendations. 7 considered for actions are fully implementation. complete, 5 actions are ongoing due to the nature of the actions and 2 actions are currently being progressed.
In addition to the completed actions above, the following actions have also been completed: Colour contrast materials in toilet facilities and improved blistered and corduroy paving have resulted in improved facilities for partially sighted visitors. Braille descriptors for Speaker’s gifts and braille tour guide books have improved the experience of partially sighted visitors. Implementing the necessary changes in order to gain NAS accreditation has increased access for those with autism and others.
18 ’Making a Law’ animation with subtitles and developing a visitor programme for Key Stage 1children has increased participation by young people. Cross community school events and video conferencing has improved participation of school children. The ‘Get Involved’ campaign’ and participation in the Mela event and Balmoral Show have allowed members of the public to engage with the Assembly who may otherwise not have engaged.
Please give examples of outcomes or impacts on individuals as a result of any other Section 75 processes e.g. consultation or monitoring: See ‘snapshot’ at start of report. In addition Assistance to study policy revised The Health and Wellbeing Strategy resulted in the first Health and Wellbeing Fair for staff Ramps installed at front of building resulting in improved access Volunteering policy agreed and staff volunteering enacted with organisations.
Section 3: Screening Please provide an update of new / proposed / revised policies screened during the year.
For those authorities that have started issuing of screening reports in year; this section may be completed in part by appending, to this annual report, a copy of all screening reports issued within the reporting period.
A number of policies have been screened during the reporting period and consultation has taken place. Consultation has also involved the Equality Commission. Screening reports can be accessed via http://www.niassembly.gov.uk/ABOUT-THE- ASSEMBLY/Corporate-Information/Publications/Equality-Screening-and-Equality- Impact-Assessments-EQIAs/
19 Where screening reports have not been issued, for part or all of the reporting period, please complete the table below:
Title of policy subject Position as at 31 March 2013 to screening Good Relations Strategy Pre-consultation to be conducted with Commission and Action Plan members in May 2013 Exhibitions Policy Consultation to commence in April 2013 Accessible Publications Pre-consultation with the Disability Advisory Group Policy completed. Consultation to commence in May 2013 Information Assurance Policy amendments and equality screening complete Policy and scheduled to go to Commission for approval. Internal Communications Consultation is complete and the strategy is being Strategy revised in light of comments received Charities Policy To be discussed at the May 2013 Commission meeting Deputising and Screening complete. Temporary Promotion arrangements External Relations Work is ongoing and screening will commence in due Strategy course Procurement Strategy Equality Screening to be complete by 30 September 2013. Engagement Strategy Following preparation of the Business Plan, the Director of Information and Outreach will inform SMG (April 2013 meeting) if a new Engagement Strategy is required and therefore related screening.
Section 4: Equality Impact Assessment (EQIA) Please provide an update of policies subject to EQIA during 2012-13, stage 7 EQIA monitoring activities and an indicative EQIA timetable for 2013-14.
EQIA Timetable: April 2012 - March 2013
Title of Policy EQIA EQIA Stage at Outline adjustments to policy end March intended to benefit individuals and 2012 (Steps the relevant Section 75 categories 1-6) due to be affected. Procurement Strategy See narrative overleaf. Engagement Strategy See narrative overleaf.
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Where the EQIA timetable for 2012-13 (as detailed in the previous annual S75 progress report to the Commission) has not been met, please provide details of the factors responsible for delay and details of the timetable for re-scheduling the EQIA/s in question.
a) Procurement Strategy . The Implementation Date has been revised due to pressure on professional resources and possible changes to the procurement environment. All of the available procurement resources have been fully utilised in delivery of core procurement services. In addition, the recently completed review of contract creation and contract management could lead to significant changes to procurement processes and practices. Therefore, the revised process for equality screening Secretariat procurement will be;
Development of the agreed policy which results from the procurement review. Screening of the new policy. If EQIA is not required this will be communicated to both internal audit and the Equality Commission. If an EQIA is required then this will be conducted in line with the Secretariat’s policies.
(Revised to 30 September 2013)
b) Engagement Strategy EQIA commenced in 2012. Following meetings with the Equality Manager it was evident that the EQIA would be based on a strategy which was out of date and in some areas not deliverable due to many changes that had taken place since the strategy was introduced in 2009. A new approach was approved by the Director of Information and Outreach and the Engagement Strategy was removed from the Assembly website. The Equality Manager met with the Equality Commission and asked if this EQIA could be suspended and the approach changed which would mean an Equality Screening and possible EQIA would take place on an updated strategy. The Equality Commission was content with this approach and confirmed this in writing. The strategy is being reviewed through the preparation of the Information and Outreach Directorate Business Plan 2013-14. Following preparation of the Business Plan, the Director will inform SMG (April 2013 meeting) if a new Engagement Strategy is required.
21 Ongoing EQIA Monitoring Activities: April 2012- March 2013
Title of EQIA subject to Indicate if differential Indicate if adverse impacts Stage 7 monitoring impacts previously previously identified have identified have reduced or increased reduced or increased N/A
Please outline any proposals, arising from the authority’s monitoring for adverse impacts, for revision of the policy to achieve better outcomes the relevant equality groups:
2013-14 EQIA Timetable
Title of EQIAs Revised or Please indicate expected due to be commenced during New policy? timescale of Decision April 2012 – March 2013 Making stage i.e. Stage 6 Number of Days the Union Flag flies Revised Decision expected in late from Parliament Buildings. 2014. Stage 1 to commence in summer 2013. At a meeting of the Assembly Commission held on 5 February 2013 the motion/proposal set out below was agreed. “That the Assembly Commission tasks officers to bring back a report, within 3 months, following consultation with Assembly Parties, reviewing the number of days upon which the Union Flag flies from Parliament Buildings and detailing a range of options and how a process of public consultation could be carried out and arrangements for carrying out an EQIA.” This issue will be looked at apart from, and in addition to, the current Good Relations Screening.
Section 5: Training Please outline training provision during the year associated with the Section 75 Duties / Equality Scheme requirements including types of training provision and conclusions from any training evaluations.
Course Title Date Attendees Equality Law Update 4 October 2012 2 Conference EQIA Training 18 January 2013 14
22 Autism Awareness 24 July 8 Autism Champions 7 September 11 First Aid at Work 30 October 10 First Aid Refresher 15 November 1 Basic Sign Language 29 March 13 Defib 29 October 17 Designated Child Protection 29 January 11 Officer Child Protection Awareness 14 &18 December, 11 44 January Dignity at Work 20 & 21 March 17 DSE Risk Assessment 22 November 2 Evacuation Chair Training April 22
Section 6: Communication Please outline how the authority communicated progress on delivery of the Section 75 Duties during the year and evidence of the impact / success of such activities.
During the reporting period we communicated progress on the delivery of Section 75 through various methods: 1. Appendix 3 details oral questions answered on the progress of Section 75 duties and related policies which were discussed on the floor of the house.
2. Appendix 6 details the principles underlying our ‘Louder than Words’ award which includes methods of communication utilized.
3. A staff attitudes survey was completed. (See page 54).
4. Details of the screening of policy outcomes were placed on our website every quarter.
5. We continued to utilize the media and social media to communicate messages related to our section 75 duties. 6. Appendix 1 details the newly established Assembly Community Connect (ACC) Programme which will provide the framework for engagement and communication between the Third Sector and the Northern Ireland Assembly.
7. Revised Equality Scheme 2012-2016 was implemented and communicated to staff and public http://www.niassembly.gov.uk/ABOUT-THE- ASSEMBLY/Corporate-Information/Policies/Equality-Scheme-2012-2016/
8. Disability Action Plan 2012-2014 was publicly consulted upon, implemented and communicated to staff http://www.niassembly.gov.uk/ABOUT-THE- ASSEMBLY/Corporate-Information/Policies/Disability-Action-Plan-2012-2016/
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9. Good Relations Strategy and Action Plan 2012-2016 was developed, issued for public consultation, approved by the Commission and a report produced http://www.niassembly.gov.uk/Documents/Corporate/Commission/Commission- Good-Relation-Strategy.pdf
10. Parliament Buildings was the first public building in the UK to achieve formal accreditation through the National Autistic Association for its autism Initiative. An autism page has been established on our website providing information for those visiting Parliament Buildings http://www.niassembly.gov.uk/Visit-and- Learning/Visiting/Autism-and-the-Assembly/
11. A range of physical works was completed to enable greater access and equity of access to the front door of Parliament Buildings. See ‘Summer at Parliament Buildings’ video http://www.niassembly.gov.uk/News-and-Media/Assembly- Extra/Bitesize-/
12. Full information on disability access was updated http://www.niassembly.gov.uk/Visit-and-Learning/Visiting/Access- Information/Disabled-Access1/ and a pre-visit video for those with a disability or dependents visiting Parliament Buildings developed http://www.niassembly.gov.uk/Visit-and-Learning/Visiting/Autism-and-the- Assembly/PB-Video/
13. Historic Anniversaries ‘Perspectives on… series’ continued in reporting period http://www.niassembly.gov.uk/News-and-Media/Press-Releases-2011- 2012/Perspectives-On-An-Agreed-Series-Of-Events-To-Mark-The-Decade-Of- Centenaries-At-Parliament-Buildings/ and 80th Anniversary of Parliament Buildings, see video http://www.niassembly.gov.uk/News-and-Media/Assembly- Extra/Bitesize-/
14. Continued meetings of Internal Access and Participation Group and the External Disability Advisory Group http://www.niassembly.gov.uk/ABOUT-THE- ASSEMBLY/Corporate-Information/Policies/Disability-Advisory-Group/
15. In March 2013 the revised Dignity at Work Policy resulted in a revised pilot training programme which was trialed with staff covering the new policy, grievance, discipline and conduct.
16. Access video launched and available on Assembly website http://www.niassembly.gov.uk/Visit-and-Learning/Visiting/Autism-and-the- Assembly/PB-Video/ and http://www.niassembly.gov.uk/News-and- Media/Assembly-Extra/Bitesize-/
17. Equality training continued in reporting period.
24 18. Appendix 5 details the communication and engagement of Committees with Section 75 groups and support provided by secretariat staff.
19. Article in the Autism NI Newsletter and held regular meetings with Autism NI to discuss joint working.
20. The Communications team keep up to date lists of stakeholders (including Section 75) groups and ensure that these groups are informed about all events/Committee work.
21. When Committees are undertaking any events/inquires/ evidence sessions that would be of interest to hard to reach groups, including Section 75 groups, the Communications team ensures that these groups are informed through a range of means including, email, phone calls, twitter, audiobooks, media operational notices.
22. The Communications team continues to improve the way social media is being used; this has included using a more targeted approach for disseminating audiobooks and video packages, closer working with other business areas to publicise events.
23. In the reporting period, no requests have been received by the Publications Office to produce any of the NI Assembly’s material in alternative formats.
Section 7: Data Collection & Analysis Please outline any systems that were established during the year to supplement available statistical and qualitative research or any research undertaken / commissioned to obtain information on the needs and experiences of individuals from the nine categories covered by Section 75, including the needs and experiences of people with multiple identities.
A paper proposing the implementation of a visitor survey and centralized research proforma will be tabled at the April 2013 SMG meeting in order to address identified data deficits as detected through the Good Relations Screening process. The visitor survey and research pro forma has been designed and validated by the Assembly’s Research Service, RaISE and in conjunction with the Commission and Corporate Support Unit.
A range of methods have been used during screening processes and consultations to obtain information. Staff surveys have also provided supplementary information.
Please outline any use of the Commission’s Section 75 Monitoring Guide. The Commission’s Section 75 Monitoring guide is used as a key companion document for monitoring.
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Section 8: Information Provision, Access to Information and Services Please provide details of any initiatives / steps taken during the year, including take up, to improve access to services; including provision of information in accessible formats.
1. Education E-Learning Age Award – Biz Media E-Learning Gold Award was achieved in partnership with CCEA for our interactive and learning website. See point 8 under ‘Consultation and Engagement’ section.
2. In the 2011-2012 annual report the Education Service committed to continue to develop the education programme with education visits to Parliament Buildings and an outreach programme with schools and colleges across Northern Ireland to improve access. This has continued and figures are attached at appendix 4. These are broken down by constituency and school type.
3. The Education Service attends the NICCY Participation Forum meetings (with Departmental Children’s Champions and representatives of various youth sector groups) in order to exchange ideas with respect to the development of the Assembly’s Youth Panel. NICCY were also consulted in relation to the development of Education Service resources with a view to promoting participation in the work of the Assembly.
4. A paper has been tabled to the Senior Management Group on data collection within the area of good relations. This paper relates to proposing the implementation of a visitor survey and a centralized research proforma
Section 9: Complaints Please identify the number of Section 75 related complaints:
No Section 75 complaints were received in the period 1 April 2012 to 31 March 2013. No complaints were referred to the Equality Commission.
26 Section 10: Consultation and Engagement Please provide details of the measures taken to enhance the level of engagement with individuals and representative groups during the year. Please outline any use of the Commission's guidance on consulting with and involving children and young people.
1. The Education Service organised a video conference with 2 MLAs (Chris Hazzard MLA, John McCallister MLA) and 3 school councils from primary schools in South Down – Cumran Primary School, St Macartan’s in Downpatrick and St Malachy’s in Castlewellen. The pupils engaged with MLAs and had the opportunity to ask questions about the role of an MLA.
2. The Education and Learning Committee had a huge response to a survey on career guidance education. One of the Secretariats Education Officers worked with Committee staff on the organisation of the survey.
3. Young people from the YMCA ‘Youth in Government’ Programme participated in a debate held in the Senate Chamber on Friday 22 March 2013 – this event was facilitated by the Education Service and chaired by an Assembly Clerk. The young participants came from schools across the community in the Belfast area and benefited from the experience of a formal debate in the Senate.
4. The Education Service worked with the Marine Task Force to facilitate the engagement of young people from schools across the community regarding the Assembly’s consideration of the Marine Bill. The young people participated in an education programme covering the legislative process and they presented evidence to Environment Committee. The group lobbied hard for amendments to the Bill, particularly in relation to the creation of an independent Marine Management Organisation. An amendment to this effect has been tabled for consideration by the Assembly.
5. Public and internal consultations took place during the reporting period on policy screening.
6. The staff disability audit was completed following consultation with staff.
7. Good Relations special meetings held with Commission Members and further engagement with the Commission on these issues is planned for May 2013. http://www.niassembly.gov.uk/ABOUT-THE-ASSEMBLY/Assembly- Commission/Minutes/19-April-2012/ and http://www.niassembly.gov.uk/ABOUT- THE-ASSEMBLY/Assembly-Commission/Minutes/08-May-2012-Special-Meeting/
8. Engagement with young people and young adults was recognized through the Education Service winning the E-Learning Age Award – Biz Media E-Learning Gold Award in partnership with CCEA for our interactive and learning website.
27 The Education Service scored a major accolade in 2012. Working in partnership with the Council for Curriculum, Examinations and Assessment (CCEA), it developed a new interactive website which was awarded a gold medal in the E- Learning Age Awards. This international competition recognises high quality e- learning packages. The site, designed to provide a gateway into the work of the Assembly, is subdivided into age appropriate sections featuring interactive activities. It also includes a teacher section containing ideas for integrating the site into classroom activities. Students can make their own law, explore an interactive timeline, discover what it would be like to be an MLA for a week and navigate their way around a 3D model of Parliament Buildings.
9. Consultation and engagement continued with Parties and the Commission on the Flying of the Union Flag. A motion was agreed which stated that “That the Assembly Commission tasks officers to bring back a report, within 3 months, following consultation with Assembly Parties, reviewing the number of days upon which the Union Flag flies from Parliament Buildings and detailing a range of options and how a process of public consultation could be carried out and arrangements for carrying out an EQIA.”
10. Charity of the Year agreed as Action Mental Health and a range of activites were facilitated http://www.niassembly.gov.uk/News-and-Media/Press-Releases-2011- 2012/Assembly-Commission-Nominates-Action-Mental-Health-as-its-Charity-of- the-Year/
11. Continued policy development and revision to include consultation with staff and the public.
12. Proposals for a Youth Assembly were developed and agreed by the Commission. At its February 2013 meeting the Commission confirmed its commitment to the establishment of a Youth Assembly for Northern Ireland. The Commission endorsed the approach to seek funding partners and ask OFMDFM to make a bid to the Executive on their behalf. The Commission further agreed to seek a youth sector partner to recruit and deliver the pilot Youth Assembly and committed to publishing the report on consultation, outlining the model for a future Youth Assembly.
13. ‘Youth Work is Political’ Conference was held in conjunction with Youth Action, Public Achievement (WIMPS) and Save the Children NI. This was the second annual conference organised by the Participative Democracy Partnership (PDP). The PDP is a joint initiative between the Assembly Education Service, Youth Action, Public Achievement (WIMPS) and Save the Children NI to encourage youth workers to engage the young people they work in politics/democracy. The theme of the conference was “Developing Political Habits in Youth Work” and its purpose was to inspire youth workers to embrace participative democracy as a catalyst for young people affecting social change. The inspirational keynote speaker was Mike Baiserman from the University of Minnesota and a workshop- based format aimed to develop practical civic youth work skills. The conference was attended by youth workers from all over Northern Ireland. The Education
28 Service organised a follow-up Youth Worker Training Day in Parliament Buildings, with MLA participation, to raise awareness of the work of the Assembly and give practical advice on ways of getting involved.
14. The Education Service worked in partnership with the Geological Survey Northern Ireland and Queen’s University Belfast to deliver an event that examined the link between science and policy. The event was planned as a cross-community exercise and involved Methodist College Belfast, Rathmore Grammar School and Sacred Heart Grammar School.
15. Education Service ‘Learning Together Group’: Cross community ‘Learning Together’ groups – outreach and inward education visits by groups of schools on a cross community basis - usually 5 visits per school year with Year 10 pupils. ‘Learning Together Communities’ school groups – which include cross- community groups of A-Level Politics students. Roe Valley Learning Community –May 2012. Limavady High School, Limavady Grammar School, St Mary’s High School & St Patrick’s High School held a joint school council meeting and debate facilitated by Education Service. This involved 70 Key stage 3 Pupils.
16. A quiet room was established and braille self-guided tour map developed following consultation and engagement with a range of Section 75 groups.
17. The Speaker’s St Patrick’s Day celebration recognized the contribution of people to the area domestic violence http://www.niassembly.gov.uk/News-and- Media/Press-Releases/Speakers-St-Patricks-Day-Event-Focuses-on-Supporting- Victims-of-Domestic-Violence-/ Video link for St Patrick’s Day and Commonwealth Day http://www.niassembly.gov.uk/News-and-Media/Assembly- Extra/Bitesize-/
18. A Good Relations cross directorate panel was established and met on a number of occasions during the reporting period in order to take forward the screening of the Good Relations Strategy and Action Plan.
19. Parliament Buildings hosted 79,081 visitors during 2012.
20. Through consultation a ‘Guide for Witnesses’ was updated to include a guide for persons with autism attending a Committee Meeting.
21. Continued events were hosted at Parliament Buildings covering issues affecting a range of Section 75 categories. See appendix 8.
22. ‘Let’s Talk’ events were held with schools on a cross community basis. Five events were held during 2012-2013.
29 23. Knowledge seminars (Series 1) completed in reporting period and on-going in 2013. ‘Promoting evidence-led policy and law-making within Northern Ireland’ – that is the underlying aim of the Knowledge Exchange Seminar Series, collectively sponsored by the Queen’s University of Belfast, University of Ulster and the Assembly’s Research and Information Service (RaISe). In an attempt to encourage debate and improve understanding, the Series will provide an opportunity for the presentation of local research findings about diverse social issues faced in various sectors, such as health, social development, education, children/young people and older people http://www.niassembly.gov.uk/Assembly- Business/Research-and-Information-Service-RaISe/Knowledge-Exchange- Seminars-Series-1/
24. A range of Committees, supported by the Assembly Secretariat, received briefings and took evidence from a number of organisations from Section 75 groups. Examples can be found at Appendix 5.
25. The Speaker’s Christmas Event held recognized the contribution to society of those people with a neurological condition or those people who are actively involved in supporting those who have neurological conditions. Video link at http://www.niassembly.gov.uk/News-and-Media/Assembly-Extra/Bitesize-/
26. The Education Programme was delivered in Irish. From April 2012, the NI Assembly Education Service delivered the education programme to 6 groups of students from 4 different Irish-medium schools: Coláiste Cois Life (Dublin, ROI) took part in an education programme on 8 May 2012 Coláiste Feirste (west Belfast) took part in 4 education programmes (May 2012, 13 Nov 2012, 28 Nov 2012, Dec 2012), Gaelcholáiste na Mara (Wicklow, ROI) took part in an education programme on 18 April 2012 and Gaelscoil na Speiríní (Mid Ulster) took part in an education programme in April 2012. Students got the opportunity to experience some of the programme delivered through the medium of the Irish language and a number of Irish speaking MLAs met with the Gaelscoileanna groups for a Question & Answer session. A full breakdown of school trends from 1 April 2012 – 31 March 2013 can be found at Appendix 4.
27. Four ‘Teacher training conferences’ were held bringing teachers from across the community to Parliament Buildings to learn together. This is an annual occurrence.
28. The Speaker’s Christmas Event held in 2012 recognized the contribution to society of those people with a neurological condition or those people who are actively involved in supporting those who have neurological conditions, including medical staff, charities and family carers. The Office of the Speaker worked with the various charities to identify individuals and groups who should be invited. Approximately 110 people attended. Video link at http://www.niassembly.gov.uk/News-and-Media/Assembly-Extra/Bitesize-/ 29. The Speaker’s St Patrick’s Day celebration recognized the contribution of people who are involved in the area of domestic violence, volunteers who play an
30 important, yet frequently unrewarded role along with service users. The Office of the Speaker worked with the various charities to identify individuals and groups who should be invited. Approximately 110 people attended. http://www.niassembly.gov.uk/News-and-Media/Press-Releases/Speakers-St- Patricks-Day-Event-Focuses-on-Supporting-Victims-of-Domestic-Violence-/ Video link for St Patrick’s Day and Commonwealth Day http://www.niassembly.gov.uk/News-and-Media/Assembly-Extra/Bitesize-/
30. The Education Service facilitated a wide range of events during the reporting period.
31. The Speakers Art Group 2012 -2013 Exhibitions Schedule includes the Ulster Academy of Female Artists to celebrate International Women’s Day, Exhibition of School Presentations on Suffrage http://education.niassembly.gov.uk/node/220, Exhibition by people recovering from mental health, produced in association with the NI Arts Council and UK City of Culture exhibition. A full list of 2012-2013 schedules can be found at Appendix 2. http://www.niassembly.gov.uk/News-and- Media/Press-Releases/Speaker-Marks-International-Womens-Day-with- Womens-Art-Exhibition-Launch-/ http://www.niassembly.gov.uk/News-and-Media/Press-Releases-2011- 2012/Peace-Mural-Takes-Centre-Stage-At-Parliament-Buildings/. Art exhibitions online video http://www.niassembly.gov.uk/News-and-Media/Assembly- Extra/Bitesize-/
Section 11: The Good Relations Duty Please provide details of additional steps taken to implement or progress the good relations duty during the year. Please indicate any findings or expected outcomes from this work.
The Commission’s Good Relations Guide was used in the development of the Good Relations Strategy, associated screening and in the development of underpinning policies. The Good Relations monitoring report can be viewed on page 32, the consultation report can be found at http://www.niassembly.gov.uk/ABOUT-THE- ASSEMBLY/Corporate-Information/Policies/Northern-Ireland-Assembly-Commission- Good-Relations-Strategy-2012--2016-/ and the Good Relations Action Plan is at Appendix 7. Findings arising from the Good Relations Staff Attitudes Survey are at page 54 and survey findings from the Holywell Internal Good Relations Internal Audit are at pages 54-55.
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Aim 1: Dialogue and Consultation
Action Directorate Outcome *Date Progress
Implementation of Commission and Good Relations Policy and September 2012 Complete. Policy and Action Plan publically Policy and Action Plan Corporate Support Action Plan consulted upon and approved by the Assembly Unit (CCSU) Commission
Communication of September 2012 Policy and Action Plan Complete. Email issued to all staff and copy of to all staff approved policy, plan and consultation responses placed on website
Staff training updated October 2012 to cross-reference with Ongoing. Cross directorate panel established in Policy and Action Plan January 2013 to progress Good Relations screening/EQIA. Continued meetings CCSU Equality and Good 2013 Ongoing. Equality and Good Relations continue discussing equality and Relations Working Group to be discussed at Senior Management Group good relations issues Meetings and Assembly Commission Meetings. Groups have been initiated to address specific areas of work e.g. Speakers Art Group, Good Relations Screening etc. The production of a CCSU The Commission engages April 2012 Complete. Two Commission meetings where held series of actions on with Holywell consultants on 19/04/12 and 08/05/12 with Holywell how to take forward to discuss outcomes consultants to discuss the findings of the internal good relations within arising from the internal good relations. The internal audit is available on the NI Assembly, under good relations audit the Commission website and formed basis for the responsibility of the research the inclusion of issues in the current action plan Commission
Good Relations Action CCSU Compliance with Section Ongoing Ongoing
32 Plan is updated to 75 of the NI Act 1998 Inclusion of agreed flags motion to be included as include actions an action and issue progressed. At a meeting of the Assembly Commission held on 5 February 2013 the motion/proposal set out below was agreed. “That the Assembly Commission tasks officers to bring back a report, within 3 months, following consultation with Assembly Parties, reviewing the number of days upon which the Union Flag flies from Parliament Buildings and detailing a range of options and how a process of public consultation could be carried out and arrangements for carrying out an EQIA.” This issue will be looked at apart from, and in addition to, the current Good Relations Screening. The Assembly Commission will hold an away day in May 2013 to discuss how to further progress the area of Good Relations. To present a yearly Office of the Speaker’s Art Group: May 2012 and Complete: 2012-2013 schedules approved. plan to the Speaker Development of an annual schedule Ongoing: Screening of exhibitions policy to be Commission, for Exhibition Policy and thereafter commenced April 2013. approval, of exhibition yearly exhibitions schedule in the Great Hall Officials to explore Office of the Consider art November 2012 Ongoing: Paper issued to Assembly Commission availability of existing Speaker/CCSU works/artefacts which in January 2013 detailing proposals and art works/artefacts for symbolize the diverse recommending a partnership process for the long term loan for nature of our society* development of art. consideration by the Commission, before giving any consideration to procurement of new items A list of historic Office of the The Speaker, assisted by April 2012 and Complete: Policy and Screening form completed. anniversaries to be Speaker the Speaker’s annually Ongoing: Annual list of historic anniversaries to marked is agreed Engagement and Liaison thereafter be recommended to Assembly Commission as
33 Group, makes proposals per date agreed. The 2013 list is confirmed. An annual programme to the Commission on the of events is agreed by marking of the Commission to Commemorative mark historic Anniversaries* anniversaries and commemorations A range of events and Office of the The Commission to agree November 2012 Complete: Event held and data gathered on initiatives to promote Speaker a range of events and range of users. Parliament Buildings initiatives to promote the will have been 80th anniversary of the undertaken to target construction of Parliament under-represented Buildings groups and the wider public To respond to Outreach To answer Assembly Ongoing. List of 2012 questions CCSU inputted questions within one Questions for written and into attached. week oral answer applicable to equality and good relations Identification of Information and To conduct a staff survey Every two years, Ongoing. The 2012 Staff Attitudes Survey has equality and good outreach every two years which as proposed by been completed and results analyzed. Results relations issues to be includes questions Internal will also underpin the Good Relations Screening addressed regarding equality and Communications form. This survey will be conducted again within good relations issues Working Group the lifespan of the Good Relations Strategy. Issues arising to be (ICWG) and addressed or Senior forwarded to the Management appropriate Directorate Group (SMG) for consideration To organize three Information and Increase in Youth Workers Complete: Three Teachers Conferences teachers’ conferences Outreach knowledge of the way the delivered. Education Service organized the per year for teachers Assembly works Participative Democracy Partnership conference (“Youth Work in Political”) in June 2012. Establish a community Information and A better understanding will April 2012 and Complete: The Assembly Community Connect link networking body Outreach be created on the work of on-going after Advisory Group has been established. The Group the NI Assembly by establishment is made up of representatives from each of the
34 community and voluntary five Parties represented on the Assembly organisations Commission, the Director of Clerking and Reporting, the Director of Information and Information is gathered Outreach, the Equality Manager, CEO of NICVA, from the community and CEO of Community Foundation NI and CEO of voluntary sector to inform Rural Community Network. the work of the NI Assembly and contribute to our thinking on good relations as appropriate The Assembly delivers Information and Schools from different Ongoing Complete: Education Service delivered three its education Outreach backgrounds will have had “Let’s Talk” events aimed at bringing schools programme in a format the opportunity to learn from different backgrounds together to learn which provides for together and about each about each other. schools from different other backgrounds to learn together* Participate in the Information and People from rural Ongoing Ongoing: The NIA attends the Balmoral Show Balmoral Show* Outreach backgrounds and the annually. In 2012 the NIA engaged with 3170 agricultural sector will people from across Northern Ireland. The have had the opportunity Balmoral Show provides the NIA the opportunity to discuss political issues to engage with people from rural and agricultural communities and young families. To participate in the Information and People from different Ongoing Ongoing: During the last 12 months the business Northern Ireland Outreach backgrounds in the membership has grown by 20% to 148 members. Assembly and business sector will have In 2012, the Business Trust held 23 events which Business Trust had the opportunity to were attended by almost one thousand people. (NIABT)* learn together and share The Trust now has businesses represented in opinions on issues of every constituency for the first time. Recruitment mutual interest. The good plans are in place to ensure diversity within relations duty will have NIABT membership. been considered and factored in as a qualifying/high priority criterion for membership Hold focus meetings Information and Ongoing Ongoing: During the last 12 months the
35 with sectoral and Outreach Community Outreach team has held training voluntary groups to sessions for over 40 voluntary and community inform committee groups, engaging over 1160 people. business In 2013 the NIA launched the Assembly Community Connect which will aim:
- To create and deliver an outreach programme which mutually supports the Assembly, MLAs and the Community and Voluntary sector; - To build capacity and skills through shared knowledge; - To develop the Community and Voluntary Sector’s understanding of and participation in the structures and work of the Assembly; - To develop MLAs’ understanding of the work of the Community and Voluntary Sector and create understanding about the impact of public policy and decision making.
Legal Services Legal and Provide legal advice to the Ongoing Ongoing continue to provide Governance NI Assembly Commission, advice on an ongoing Services and to staff, in relation to basis obligations under S75(2) of the NI Act 1998
36 Aim 2: Promotion of Good Relations
Action Directorate Outcome Date Progress
The display of Office of the Public display of Speaker’s Ongoing Ongoing Speaker’s gifts within Speaker gifts public areas in Parliament Buildings Participation and Office of the Participation of external Ongoing Ongoing inclusion of external Speaker groups in Speaker’s events groups in identified within Parliament Buildings events held at Parliament Buildings Consider the good Assembly Agreement has been November Not complete relations resource Commission reached regarding the 2012 The Assembly Commission will schedule a Good requirements resource requirements Relations Away Day in April/May 2013 to discuss needed for the delivery of issues. this four-year action plan Identification of good Secretariat wide A core team is formed to 2013 Not complete relations champions ensure good relations is The Assembly Commission will schedule a Good (Commissioners and central within the working of Relations Away Day in April/May 2013 to discuss staff members) the Assembly issues. Training and CCSU Ongoing good relations 2013 Not complete development of good learning takes place The Assembly Commission will schedule a Good relations champions* Relations Away Day in April/May 2013 to discuss issues. Refresher good CCSU Mainstreaming of good 2013 Not complete relations training is relations is understood and The Assembly Commission will schedule a Good offered to all staff* its impact on the Relations Away Day in April/May 2013 to discuss organisation issue