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M Henderson MBE, WA Leathem, SP Porte 1 June, 2017 Chairman: Councillor T Morrow Vice-Chairman: Councillor A Givan Aldermen: M Henderson MBE, W A Leathem, S P Porter and J Tinsley Councillors: N Anderson, R T Beckett, J Gray MBE, V Kamble, H Legge, A McIntyre, S Skillen, N Trimble and R Walker Ex Officio The Right Worshipful the Mayor, Councillor R B Bloomfield MBE Deputy Mayor, Alderman S Martin The Monthly Meeting of the Leisure & Community Development Committee will be held in the Chestnut Room, Island Civic Centre, The Island, Lisburn, on Tuesday, 6 June, 2017, at 5.30 pm for the transaction of business on the undernoted agenda. Hot food will be available from 5.00 pm in Lighters Restaurant. You are requested to attend. Dr THERESA DONALDSON Chief Executive Lisburn & Castlereagh City Council 1 1. Apologies 2. Declarations of Interest 3. Minutes – Meeting of the Committee held on 2 May, 2017 (copy attached) 4. Report from the Director of Leisure & Community Services 4.1 Lands at Former Dunmurry High School Site, Seymour Hill 4.2 Linen Biennale 4.3 Departmental Budget Report 4.4 World War One Decade of Centenaries: Exhibitions & Projects 4.4.1 Lisburn 1918-23 Exhibition 4.4.2 Website Commemorating Lisburn and District WW1 Dead 4.4.3 Lisnagarvey Hockey Club and WW1 4.4.4 Proposed Blue Plaque for the Suffragette: Mrs Lilian Metge of Lisburn 4.4.5 Proposed New Plaque to Identify the ‘Peace Tree’ Planted in 1920 by Lisburn Board of Guardians 4.5 Display to Mark the 500th Anniversary of the Reformation 4.6 Google Cultural Institute Online Site 4.7 Report from Mr Ross Gillanders, Head of Service (Parks & Amenities) 4.7.1 Request to Host International Cross Country Event 4.7.2 Moat Park – War Memorial and Murals 4.7.3 Wallace Park – Cycle Lane 4.7.4 RHS ‘Greening Grey Britain’ 2017 Community Support Offer of Funding for the Moira Demesne Wildflower Planting Project 4.7.5 Biodiversity 202 and Beyond: Considering the Next Steps at a National and Local Level – 26 April, 2017 4.7.6 Google Trekker Imagery 4.7.7 Lagan Valley Regional Park Limited Board Minutes 4.7.8 Belfast Hills Partnership Trust Board Minutes 4.7.9 Lough Neagh Partnership Minutes 4.7.10 Official Openings 4.7.11 Ulster Grand Prix Bike Week 2017 4.8 Report from Mr Ryan Black, Head of Service (Cultural & Community Services 4.8.1 Advice Services Contract – Lisburn & Castlereagh Citizens Advice 4.8.2 2017/2018 Community Centre Development Plans 4.8.3 Lisburn & Castlereagh Housing Liaison Forum 4.8.4 Cultural & Identity Scheme 4.8.5 Rural Development Funding – Basic Services Scheme 4.8.6 Leases to Third Party Organisations 4.8.7 Vulnerable Persons Relocation Scheme (VPRS) 4.8.8 2017/2018 Community Festival Fund Scheme 4.8.9 Tourism NI Grading – Island Arts Centre 4.8.10 2017/2018 Community Support Grant Awards 2 4.8.11 Peace IV Programme 4.8.12 Hillsborough Village Centre 4.8.13 Development Trust NI & Building Change Trust Seminar 4.9 Report from Mr Brendan Courtney, Head of Service (Sports Services) 4.9.1 Collection of Green Fees and Ancillary Services at Aberdelghy Golf Course 4.9.2 HEROS (Hockey Education Reaching Out Society) 2017 – Formal Request for Ice Time at Dundonald International Bowl 4.9.3 East Point Entertainment Village Dundonald – Change of Postal Address 4.9.4 Castlereagh Hills Golf Course: Introduction of “Dynamic Pricing” Approach 4.9.5 Netball NI – Request for Assistance in Hosting International Test Series at Lisburn Racquets Club (19-23 June, 2017) 4.9.6 2017 Westminster Election – Polling Stations 4.9.7 Sports Services – Financial Performance April 2016 – March 2017 4.9.8 Lisnagarvey Hockey Club: Hosting International Tournament – Request for Support in the Form of Temporary Seating 4.9.9 Active Aging Quarterly Report (January to March 2017) 4.9.10 Castlereagh Hills Golf Course Licence Agreement with Castlereagh Hills Golf Club 5. Confidential Report by the Director of Leisure & Community Services 5.1 Lisburn Distillery Football Club (confidential due to containing information relating to the financial or business affairs of any particular person (including the Council holding that information)) 5.2 Former Derriaghy Primary School – Including Proposed Community Use (confidential due to containing information relating to the financial or business affairs of any particular person (including the Council holding that information)) 5.3 Moira Demesne – Café (confidential due to containing information relating to the financial or business affairs of any particular person (including the Council holding that information)) 5.4 Departmental Absenteeism Report (confidential due to containing information which is likely to reveal the identity of an individual) 5.5 Award of Tender for a Business Management Consultation in Relation to Hilden PS Development (confidential due to containing information relating to the financial or business affairs of any particular person (including the Council holding that information)) 5.6 Award of Tender for a Landscape Architect to Undertake Improvement Works in Relation to Duncan’s Park (confidential due to containing information relating to the financial or business affairs of any particular person (including the Council holding that information)) 3 5.7 Staffing Updates (confidential due to containing information which is likely to reveal the identity of an individual) 5.7.1 Cultural & Community Services 5.7.2 Sports Services Staff Structure/Workforce Planning 5.7.3 Parks & Amenities Members are requested to access the confidential report on Sharepoint under the Confidential Folder – Leisure & Community Development 6 Any Other Business --ooOOoo— To: Members of Lisburn & Castlereagh City Council 4 LCD 02.05.2017 LISBURN & CASTLEREAGH CITY COUNCIL Minutes of the Meeting of the Leisure and Community Development Committee held in the Island Civic Centre, The Island, Lisburn, on Tuesday 2 May 2017 at 5:30 pm PRESENT: Councillor T Morrow (Chairman) Councillor A Givan (Vice-Chairman) The Right Worshipful the Mayor Councillor R B Bloomfield MBE S P Porter and J Tinsley Councillors N Anderson, J Gray MBE, V Kamble, A McIntyre, S Skillen and R Walker IN ATTENDANCE: Director of Leisure & Community Services Head of Service (Cultural & Community Services) Head of Service (Parks & Amenities) Head of Service (Sports Services) Museum Curator Member Services Officer 1. Apologies It was agreed that apologies for non-attendance be recorded in respect of The Deputy Mayor Alderman S Martin, Alderman M Henderson, Alderman W Leathem, Councillor H Legge and Councillor R T Beckett. 2. Declarations of Interest During the Course of the meeting, Councillor J Gray declared an interest in item 1 of the Report of the Head of Services (Sports Services) due to her position as a founder member and current President of Disability Sport NI and she withdrew from the meeting during discussion on the item of business. 3. Minutes It was agreed that the following minutes be confirmed and signed. (a) Meeting of the Leisure and Community Development Committee held on 4 April 2017. (b) Joint Meeting of the Leisure and Community Development Committee and the Development Committee held on 4 April 2017. 412 LCD 02.05.2017 4. Report from the Director of Leisure & Community Services It was agreed that the report and recommendations of the Director of Leisure & Community Services be adopted, subject to any decisions recorded below. Items for Decision 4.1 Lisburn Cricket Club – Request for Financial Assistance Members were advised that a request had been received from Lisburn Cricket Club seeking assistance from the Council in carrying out an options appraisal and feasibility study in relation to the re-development of the Cricket Club’s pavilion and changing rooms in Wallace Park. After consideration of the request it was proposed by Councillor A Givan, seconded by Councillor R Walker and agreed that, due to the club’s strategic role in the park, officers should continue to liaise with them and provide advice and support however it was important that expectations were not raised in terms of Council financial support. It was further agreed that the Council would contribute towards two thirds of the cost of a consultant’s report which would scope the options available. 4.2 Department for Communities – Review of ‘Arms-length’ bodies – Consultation Response Members had been advised that the Department for Communities was carrying out a review of the Department’s Arms-length Bodies and were provided with a list of the relevant organisations and a draft Council response to the consultation prepared by Council officers. It was highlighted that this particular consultation would be the first stage of the process and that further information would follow. After discussion, it was proposed by Councillor A Givan, seconded by Councillor R Walker and agreed that the draft response as circulated be forwarded to the Department. Items for Noting 4.3 Departmental Budget Report Members noted that the Departmental Budget Report for the period 1st April 2016 to 31st March 2017 was not yet available. 4.4 Museum Exhibitions Members noted that, at the opening of the D H Osborne: An Appreciation exhibition on 9th March 2017, the artist’s daughter, Mrs Moya McElreavey, presented a pen and water-colour sketch (no 6 in the catalogue) entitled Back Lane, Lisburn and that she had also offered a painting, to be chosen by the Curator, of a work by her mother Jean Osborne. 413 LCD 02.05.2017 It was further noted that, contrary to advice provided at the March Leisure and Community Development Meeting, the Lisburn 1919-23 part of Lisburn 1912-23 exhibition did not proceed by invitation to open on 30th March as planned. This was due largely to an unexpected issue that arose with the loan of an artefact central to the display.
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