1 June, 2017
Chairman: Councillor T Morrow
Vice-Chairman: Councillor A Givan
Aldermen: M Henderson MBE, W A Leathem, S P Porter and J Tinsley
Councillors: N Anderson, R T Beckett, J Gray MBE, V Kamble, H Legge, A McIntyre, S Skillen, N Trimble and R Walker
Ex Officio The Right Worshipful the Mayor, Councillor R B Bloomfield MBE
Deputy Mayor, Alderman S Martin
The Monthly Meeting of the Leisure & Community Development Committee will be held in the Chestnut Room, Island Civic Centre, The Island, Lisburn, on Tuesday, 6 June, 2017, at 5.30 pm for the transaction of business on the undernoted agenda.
Hot food will be available from 5.00 pm in Lighters Restaurant.
You are requested to attend.
Dr THERESA DONALDSON Chief Executive Lisburn & Castlereagh City Council
1 1. Apologies
2. Declarations of Interest
3. Minutes – Meeting of the Committee held on 2 May, 2017 (copy attached)
4. Report from the Director of Leisure & Community Services 4.1 Lands at Former Dunmurry High School Site, Seymour Hill 4.2 Linen Biennale 4.3 Departmental Budget Report 4.4 World War One Decade of Centenaries: Exhibitions & Projects 4.4.1 Lisburn 1918-23 Exhibition 4.4.2 Website Commemorating Lisburn and District WW1 Dead 4.4.3 Lisnagarvey Hockey Club and WW1 4.4.4 Proposed Blue Plaque for the Suffragette: Mrs Lilian Metge of Lisburn 4.4.5 Proposed New Plaque to Identify the ‘Peace Tree’ Planted in 1920 by Lisburn Board of Guardians 4.5 Display to Mark the 500th Anniversary of the Reformation 4.6 Google Cultural Institute Online Site 4.7 Report from Mr Ross Gillanders, Head of Service (Parks & Amenities) 4.7.1 Request to Host International Cross Country Event 4.7.2 Moat Park – War Memorial and Murals 4.7.3 Wallace Park – Cycle Lane 4.7.4 RHS ‘Greening Grey Britain’ 2017 Community Support Offer of Funding for the Moira Demesne Wildflower Planting Project 4.7.5 Biodiversity 202 and Beyond: Considering the Next Steps at a National and Local Level – 26 April, 2017 4.7.6 Google Trekker Imagery 4.7.7 Lagan Valley Regional Park Limited Board Minutes 4.7.8 Belfast Hills Partnership Trust Board Minutes 4.7.9 Lough Neagh Partnership Minutes 4.7.10 Official Openings 4.7.11 Ulster Grand Prix Bike Week 2017 4.8 Report from Mr Ryan Black, Head of Service (Cultural & Community Services 4.8.1 Advice Services Contract – Lisburn & Castlereagh Citizens Advice 4.8.2 2017/2018 Community Centre Development Plans 4.8.3 Lisburn & Castlereagh Housing Liaison Forum 4.8.4 Cultural & Identity Scheme 4.8.5 Rural Development Funding – Basic Services Scheme 4.8.6 Leases to Third Party Organisations 4.8.7 Vulnerable Persons Relocation Scheme (VPRS) 4.8.8 2017/2018 Community Festival Fund Scheme 4.8.9 Tourism NI Grading – Island Arts Centre 4.8.10 2017/2018 Community Support Grant Awards
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4.8.11 Peace IV Programme 4.8.12 Hillsborough Village Centre 4.8.13 Development Trust NI & Building Change Trust Seminar 4.9 Report from Mr Brendan Courtney, Head of Service (Sports Services) 4.9.1 Collection of Green Fees and Ancillary Services at Aberdelghy Golf Course 4.9.2 HEROS (Hockey Education Reaching Out Society) 2017 – Formal Request for Ice Time at Dundonald International Bowl 4.9.3 East Point Entertainment Village Dundonald – Change of Postal Address 4.9.4 Castlereagh Hills Golf Course: Introduction of “Dynamic Pricing” Approach 4.9.5 Netball NI – Request for Assistance in Hosting International Test Series at Lisburn Racquets Club (19-23 June, 2017) 4.9.6 2017 Westminster Election – Polling Stations 4.9.7 Sports Services – Financial Performance April 2016 – March 2017 4.9.8 Lisnagarvey Hockey Club: Hosting International Tournament – Request for Support in the Form of Temporary Seating 4.9.9 Active Aging Quarterly Report (January to March 2017) 4.9.10 Castlereagh Hills Golf Course Licence Agreement with Castlereagh Hills Golf Club
5. Confidential Report by the Director of Leisure & Community Services
5.1 Lisburn Distillery Football Club (confidential due to containing information relating to the financial or business affairs of any particular person (including the Council holding that information)) 5.2 Former Derriaghy Primary School – Including Proposed Community Use (confidential due to containing information relating to the financial or business affairs of any particular person (including the Council holding that information)) 5.3 Moira Demesne – Café (confidential due to containing information relating to the financial or business affairs of any particular person (including the Council holding that information)) 5.4 Departmental Absenteeism Report (confidential due to containing information which is likely to reveal the identity of an individual) 5.5 Award of Tender for a Business Management Consultation in Relation to Hilden PS Development (confidential due to containing information relating to the financial or business affairs of any particular person (including the Council holding that information)) 5.6 Award of Tender for a Landscape Architect to Undertake Improvement Works in Relation to Duncan’s Park (confidential due to containing information relating to the financial or business affairs of any particular person (including the Council holding that information))
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5.7 Staffing Updates (confidential due to containing information which is likely to reveal the identity of an individual) 5.7.1 Cultural & Community Services 5.7.2 Sports Services Staff Structure/Workforce Planning 5.7.3 Parks & Amenities
Members are requested to access the confidential report on Sharepoint under the Confidential Folder – Leisure & Community Development
6 Any Other Business
--ooOOoo—
To: Members of Lisburn & Castlereagh City Council
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LCD 02.05.2017 LISBURN & CASTLEREAGH CITY COUNCIL
Minutes of the Meeting of the Leisure and Community Development Committee held in the Island Civic Centre, The Island, Lisburn, on Tuesday 2 May 2017 at 5:30 pm
PRESENT: Councillor T Morrow (Chairman)
Councillor A Givan (Vice-Chairman)
The Right Worshipful the Mayor Councillor R B Bloomfield MBE
S P Porter and J Tinsley
Councillors N Anderson, J Gray MBE, V Kamble, A McIntyre, S Skillen and R Walker
IN ATTENDANCE: Director of Leisure & Community Services Head of Service (Cultural & Community Services) Head of Service (Parks & Amenities) Head of Service (Sports Services) Museum Curator Member Services Officer
1. Apologies
It was agreed that apologies for non-attendance be recorded in respect of The Deputy Mayor Alderman S Martin, Alderman M Henderson, Alderman W Leathem, Councillor H Legge and Councillor R T Beckett.
2. Declarations of Interest
During the Course of the meeting, Councillor J Gray declared an interest in item 1 of the Report of the Head of Services (Sports Services) due to her position as a founder member and current President of Disability Sport NI and she withdrew from the meeting during discussion on the item of business.
3. Minutes
It was agreed that the following minutes be confirmed and signed.
(a) Meeting of the Leisure and Community Development Committee held on 4 April 2017.
(b) Joint Meeting of the Leisure and Community Development Committee and the Development Committee held on 4 April 2017.
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4. Report from the Director of Leisure & Community Services
It was agreed that the report and recommendations of the Director of Leisure & Community Services be adopted, subject to any decisions recorded below.
Items for Decision
4.1 Lisburn Cricket Club – Request for Financial Assistance
Members were advised that a request had been received from Lisburn Cricket Club seeking assistance from the Council in carrying out an options appraisal and feasibility study in relation to the re-development of the Cricket Club’s pavilion and changing rooms in Wallace Park.
After consideration of the request it was proposed by Councillor A Givan, seconded by Councillor R Walker and agreed that, due to the club’s strategic role in the park, officers should continue to liaise with them and provide advice and support however it was important that expectations were not raised in terms of Council financial support. It was further agreed that the Council would contribute towards two thirds of the cost of a consultant’s report which would scope the options available.
4.2 Department for Communities – Review of ‘Arms-length’ bodies – Consultation Response
Members had been advised that the Department for Communities was carrying out a review of the Department’s Arms-length Bodies and were provided with a list of the relevant organisations and a draft Council response to the consultation prepared by Council officers. It was highlighted that this particular consultation would be the first stage of the process and that further information would follow.
After discussion, it was proposed by Councillor A Givan, seconded by Councillor R Walker and agreed that the draft response as circulated be forwarded to the Department.
Items for Noting
4.3 Departmental Budget Report
Members noted that the Departmental Budget Report for the period 1st April 2016 to 31st March 2017 was not yet available.
4.4 Museum Exhibitions
Members noted that, at the opening of the D H Osborne: An Appreciation exhibition on 9th March 2017, the artist’s daughter, Mrs Moya McElreavey, presented a pen and water-colour sketch (no 6 in the catalogue) entitled Back Lane, Lisburn and that she had also offered a painting, to be chosen by the Curator, of a work by her mother Jean Osborne.
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LCD 02.05.2017 It was further noted that, contrary to advice provided at the March Leisure and Community Development Meeting, the Lisburn 1919-23 part of Lisburn 1912-23 exhibition did not proceed by invitation to open on 30th March as planned. This was due largely to an unexpected issue that arose with the loan of an artefact central to the display. Members were advised that it was hoped that an alternative solution would be found to allow the exhibition opening to proceed by mid-May 2017.
4.5 Consultation for Noting: Department for Infrastructure Sustainable Water – Long-term Water Strategy – Actions for Local Councils.
Having been provided with a Minute extract from the December 2016 meeting of the Environmental Services Committee, at which the above matter was considered, it was noted that a working group comprising officers from several service units had been established to discuss the issues raised and provide a joint response to the Consultation, a copy of which was also circulated to Members for information.
4.6 Report from the Head of Service (Parks & Amenities)
It was agreed that the report and recommendations of the Head of Service (Parks & Amenities) be adopted, subject to any decisions recorded below.
Items for Decision
4.6.1 Sale of Land at Moat Park
Item 5.3 refers.
4.6.2 Wallace Park Tennis Facility - Expansion
The Head of Service (Parks & Amenities) reminded Members that, at the October meeting of the Committee, they had considered a request from Tennis Fundamentals to expand the facility to include 2 mini courts for children and a waiting area for parents.
Members had been provided with additional information which included a survey of 165 users and a letter of support for the development from Ulster Tennis.
After consideration it was proposed by Alderman P Porter, seconded by Councillor R Walker and agreed that the expansion plans for the tennis facility at Wallace Park be approved, enabling officers to progress the business plan, planning application and progress the project tender.
4.6.3 Killynure Play Park - Lease
Members were reminded of delays in finalising the above lease but were advised that it was now ready for signature and it was proposed by Alderman P Porter,
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LCD 02.05.2017 seconded by Councillor R Walker and agreed that approval be granted for the Lease for the Killynure Play Park to progress to full Council for execution.
Councillor N Anderson highlighted some anti-social behaviour issues at the location and said that it would be important to ensure that Choice Housing tidy up the area around the park to which the Head of Service (Parks and Amenities) responded that this issue was being actively pursued.
4.6.4 Grant Aid to Third Party Organisations 2017-18
After consideration, it was proposed by Alderman P Porter, seconded by Councillor R Walker and agreed that the following payments be released (where appropriate on a staged basis payment), subject to a Letter of Offer / Service Level Agreement being in place and the provision of the organisation’s most recent approved accounts.
Lagan Valley Regional Park £41,000 Belfast Hills Trust Partnership £17,620 Lough Neagh Partnership £ 3,500 Lough Neagh Rescue £ 1,750
4.6.5 Ulster Grand Prix – Letter of Offer
Members were provided with a copy of a draft Letter of Offer for consideration and were advised that the Ulster Grand Prix Liaison Committee would be meeting with the Dundrod & District Motorcycle Club Ltd in May. They were also advised that Council Officers had been working with the Club to develop the event over the week of the races and throughout the year.
After consideration, it was proposed by Councillor N Anderson, seconded by Councillor V Kamble and agreed that the draft Letter of Offer to the Dundrod & District Motorcycle Club Ltd be approved.
Items for Noting
4.6.6 Lough Neagh – Song of the Bog Conference
Members had been provided with information on The Song of the Bog Conference to be held at Lough Neagh Discovery Centre on Wednesday 10 May 2017 and were advised that whilst this was a free event in terms of cost, booking was essential.
It was agreed that any member who was interested in attending should contact the Head of Service (Parks & Amenities) to ensure that a place was booked for them.
4.6.7 Ferris Wheel – Wallace Park
Members noted the information provided in respect of previous discussion on the installation of a 40m Ferris wheel at Wallace Park for the Mayor’s Family Fun Day. They were advised that this will now most likely not take place as the 415
LCD 02.05.2017 potential risks of proceeding along the lines discussed, outweigh the potential benefits.
In response to a question from Alderman P Porter, the Head of Service (Parks & Amenities) advised that this matter was outside the tender agreement.
4.7 Report from the Head of Service (Cultural & Community Services)
It was agreed that the report and recommendations of the Head of Service (Cultural & Community Services) be adopted, subject to any decisions recorded below.
Items for Decision
4.7.1 Community Festival Fund 2017/2018
Members had been provided with a copy of the interim Letter of Offer, received from the Department for Communities (DfC), in relation to the 2017/18 Community Festival Fund allocation and were asked to note from the correspondence that the interim offer had been made in the absence of a Budget Act and only reflected a Departmental commitment up to 30th June 2017. Comments from the Department in respect of festival events taking place after 30 June 2017 were also highlighted.
Members discussed the challenges faced by the Council as a result of this and it was proposed by Alderman P Porter, seconded by Councillor S Skillen and agreed that the Council accept the interim award from the Department up to 30 June 2017 and that they continue with the assessment and award of successful applications under the current scheme on the understanding that any funding expenditure from 1 July 2017 be offered on an ‘at risk’ basis should the remainder of the grant from DfC not be realised.
4.7.2 Naomi Orr School of Dance – Funding Request
Members had been provided with information on a funding request from the Naomi Orr School of Dance who were seeking assistance from the Council to support the attendance of 19 members of the school at the Lyrical Dance World Championships, to be held in Stratford Upon Avon between 28 and 30 July 2017. It was proposed by Alderman P Porter, seconded by Councillor S Skillen and agreed that an award in the sum of up to £1,000 be approved as a Director’s discretionary grant processed through the Mayor’s Office.
The Right Worshipful the Mayor, Councillor B Bloomfield said that he would be happy to support the group.
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LCD 02.05.2017 Items for Noting
4.7.3 Pride of Place 2017
Members noted a verbal update on nominations under the Price of Place program which were as follows:
• Seymour Hill Community Residents Association • Lagan Valley Regional Park • Dreamscheme
4.7.4 Licensing Requirements – Council Minibuses
Members were advised of the outcome of a recent meeting which had taken place between rural transport providers and the Driver and Vehicle Agency regarding interpretation of the current legislation around licensing requirements to drive minibuses.
Members noted the information provided in respect of the above licensing requirements.
Alderman J Tinsley said that the Council should be concerned at the implications of these proposed changes which will affect churches, schools and other groups as well as Councils. He drew attention to the benefits of liaising with other Councils regarding the potential problems these changes will cause within the community.
4.7.5 Verbal Item – Armed Forces Covenant Ceremony
Members were advised that it had become necessary to change the date of the above event, due to the fact that the original date of 31 May 2017 would now fall during a purdah period.
It was proposed by Alderman J Tinsley, seconded by Alderman P Porter and agreed that the Council should sign up to the Armed Forces Covenant and that the signing ceremony should now take place on 12 June 2017 with arrangements remaining as for the original date.
4.7.6 Verbal Item – North Lisburn Community Centre
The Head of Service (Cultural and Community) updated that handover of the North Lisburn Community Centre to the Council would now take place during the first week in June, it was proposed by Alderman P Porter, seconded by Councillor R Walker and agreed that this matter be progressed.
It was noted that the local Community Group was in the process of changing its name to Ballymacash Regeneration Network and that a formal lease was currently being prepared by the Council’s legal representatives. It was proposed 417
LCD 02.05.2017 by Alderman P Porter, seconded by Councillor R Walker and agreed that this matter be progressed so that the agreed lease can be formally signed and sealed at a future Council meeting.
4.8 Report from the Head of Service (Sports Services)
It was agreed that the report and recommendations of the Head of Service (Sports Services) be adopted, subject to any decisions recorded below.
Having declared an interest in the next Agenda Item, Councillor J Gray left the meeting at 6.07 pm.
Items for Decision
4.8.1 Disability Sport NI – Dedicated Disability Sports Hub within Lisburn and Castlereagh City Council
Members were provided with information from Disability Sport NI on a scheme to introduce a Disability Sports Hub in each Council area in Northern Ireland together with a verbal update from the Head of Service during which it was noted that the two locations pending confirmation of suitable storage space would be Lough Moss Activity Centre and Billy Neill Soccer Centre of Excellence.
After consideration it was proposed by Councillor A McIntyre, seconded by Councillor A Givan and agreed that approval be granted for Officers to progress matters.
Councillor J Gray returned to the meeting at 6.10 pm.
4.8.2 Autism Friendly and Disability Friendly Leisure Pool Sessions
Members were provided with a breakdown of attendances at both the Autism Friendly and Disability Friendly Leisure Pool sessions. It was noted that, whilst it was encouraging to note the attendances at the Autism Friendly sessions, the uptake of Disability Friendly sessions had been disappointing resulting in the Leisure Pool being closed on a Tuesday evening to the general public with little income to the Council.
After consideration, it was proposed by Councillor J Gray, seconded by Councillor A Givan and agreed that from 6th June 2017, for the duration of peak hours in the summer, the two sessions should be combined into one session on a fortnightly basis and that this be evaluated on an ongoing basis.
It was highlighted that all stakeholders, including users and those availing of the Buddycard Scheme, should be advised of the proposed changes and evaluation process.
Following an update from Councillor R Walker in relation to the success of the disabled changing at the new Olympia Leisure Centre the Head of Sports Services informed Members that work was currently being planned to upgrade disabled changing room 1 within Lagan Valley LeisurePlex to include changing 418
LCD 02.05.2017 hoists and other relevant equipment. Given the existing design of the building and confines of space, this was the best possible use of the existing foot print. In response to a question from Alderman P Porter, he outlined the Buddycard scheme and stated that it was popular.
Items for Noting
4.8.3 Funding Club Development Officers
Members noted that the following clubs had been successful in their applications for funding to assist in their appointment of a Club Development Officer:
Ballymacash Rangers FC Downshire Tennis Club Crewe United FC Hillsborough Boys FC Derriaghy Cricket Club Lisburn Cricket Club
4.8.4 Dundonald International Ice Bowl Changes to Party Charges
Members noted the information provided verbally in respect of changes to the charges in respect of birthday party packages at Dundonald International Ice Bowl.
5. Confidential Business
It was agreed that the reports and recommendations of the Director of Leisure & Community Services be adopted, subject to any decisions recorded below.
The matters contained in the confidential report would be dealt with “In Committee” due to containing (a) information relating to the financial or business affairs of any particular person including the Council holding that information); and (b) information which is likely to reveal the identity of an individual.
“In Committee”
It was proposed by Councillor N Anderson, seconded by Councillor A McIntyre and agreed that the following matters be considered “in committee”, in the absence of members of the press and public being present.
Items for Decision
5.1 Financial Appraisals for Tenders – Lock & Unlock and Sports Pavilion Attendants
It was proposed by Councillor A McIntrye, seconded by Alderman P Porter and agreed to approve the Financial Appraisals for the Lock and Unlock Service and Sports Pavilion Attendants tenders to enable the matter to be progressed.
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LCD 02.05.2017 5.2 Submission of Outline Business Case by Private Contractor – Sport of Padel
It was proposed by Councillor A McIntyre, seconded by Alderman P Porter and agreed that whilst the location identified may not be the best option, Council officers should continue to liaise with the Company and explore with them the possibility of using other locations in the city area.
5.3 Sale of Land at Moat Park
It was proposed by Councillor A McIntyre, seconded by Alderman P Porter and agreed that Officers advise the individual concerned of the valuation and restrictions proposed by Land and Property Services and await a response. If the individual agrees to the valuation and restrictions, then the Committee recommends Council to proceed with the sale of the land.
Items for Noting
5.4 Award of Tender for Children’s Attractions – Entertainment for Family Fun Days and any other Ad-hoc Events
Members noted the award of the contract for Children’s Attractions – entertainment for family fun days and any other ad-hoc events to G-Force Amusements, it being the most economically advantageous tender.
5.5 Museum Art Donation
Members noted information provided on the donation of three artworks to the Council’s Museum collection.
5.6 Departmental Absenteeism Report
Members noted information provided in respect of Departmental Absence including a verbal update provided by the Director of Leisure and Community Development.
Resumption of Normal Business
It was proposed by Councillor J Gray, seconded by Councillor A McIntyre and agreed to come out of committee and normal business was resumed.
6. Any Other Business
Councillor A McIntyre Museum Review
Councillor A McIntyre requested an update on the Museum Review and the Director of Leisure and Community Services advised that it was intended that this would be discussed at a Special Meeting of the Committee to be held in the near future.
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Councillor J Gray Community Resilience Project in Dromara – Defibrillator Training Sessions
Councillor J Gray asked whether there was any possibility of Defibrillator Training Sessions being included in the Community Resilience Project in Dromara. The Head of Service (Cultural and Community) responded that Defibrillator Training sessions were currently being considered for inclusion as part of the Community Services Training Support Programme.
Museum Curator Purchase of Artefact
The Museum Curator advised and Members noted that a rare Cotton Famine artefact related to Lisburn had recently been purchased through the Council Emergency Artefacts Purchase scheme at a cost of £3,500.
At this stage the Head of Service (Sports Services) distributed a brochure on the Sports Development Section “Feel Brand New” programme.
There being no further business, the meeting was terminated at 6.37 pm.
Mayor/Chairman
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LISBURN & CASTLEREAGH CITY COUNCIL MEETING OF THE LEISURE & COMMUNITY DEVELOPMENT COMMITTEE 6th JUNE 2017
REPORT BY DIRECTOR OF LEISURE & COMMUNITY SERVICES
PURPOSE AND BACKGROUND The purpose of this report is to set out for Members’ consideration a number of recommendations specifically relating to the operation of the Council. The following decisions are required: To consider a report in regard to the transfer of additional lands at the former Dunmurry High School site, Seymourhill, into the ownership of the Council from Connswater Housing Association. To consider a report in regard to a proposed Linen Biennale event, being proposed by R-Space Gallery, Lisburn The following items are for noting: The Departmental Budget Report for the period 1st April 2017 to 31st March 2018 as at 30th April 2017 An update in regard to various matters relating to the World War One Decade of Centenaries: Exhibitions & Projects An update in regard to the Display to mark the 500th Anniversary of the Reformation A report in regard to the inclusion of the Irish Linen Centre/Lisburn Museum on the Google Cultural Institute on-line site The following items are for consideration: It is recommended Members consider the report from the Head of Service [Parks & Amenities] It is recommended Members consider the report from the Head of Service [Sports Services] It is recommended Members consider the report from the Head of Service [Community & Cultural Services]
ITEMS FOR DECISION 1. LANDS AT FORMER DUNMURRY HIGH SCHOOL SITE, SEYMOURHILL Members will recall that a parcel of land at the above site was transferred into the ownership of the Council from Connswater Housing Association. This was to allow the development of community facilities including a play area and multi-use games area adjacent to social housing being developed by Connswater Housing Association on the site of the above former school. Following further discussion with the Housing Association they have offered to transfer a further smaller parcel of land to the Council at nil cost. This additional land is adjacent to the multi-use games area and would allow scope for the development of further clustered community facilities in the future, should funding become available. A plan showing the lands in question will be available for the consideration of Members at the meeting. Recommendation It is recommended Members agree to the transfer of the above additional lands into the ownership of the Council, subject to contract. 2. LINEN BIENNALE Along with the Mayor, and Chairman of the Leisure & Community Development Committee, Officers recently met with the Directors of R-Space, Lisburn to receive a presentation in regard to the organisation of the above event. A report on the meeting and the proposed event will be circulated under separate cover in advance of the meeting for the consideration of Members. Recommendation It is recommended Members consider the report on the above proposed event to be circulated under separate cover in advance of the meeting.
ITEMS FOR NOTING 3. DEPARTMENTAL BUDGET REPORT Attached at Appendix 1 for the information of Members is the Departmental Budget Report for the period 1st April 2017 to 31st March 201 setting out the position as at 30th April 2017. Recommendation It is recommended Members note the attached report. 4. WORLD WAR ONE DECADE OF CENTENARIES: EXHIBITIONS & PROJECTS 4.1 Lisburn 1918–23 Exhibition It is reported the above exhibition will now be on display to the public from the 20 June 2017 and a date for an evening opening by invitation is planned for the week beginning 26 June 2017 to mark the completion of the entire Decade of Centenaries exhibition. With the research and exhibition completed, the challenge with this subject now moves to converting this to an illustrated publication that can remain when the exhibition is taken down. If possible this should be complete by the 100th Anniversary of the Armistice in November 2018.
4.2 Website commemorating Lisburn and District WWI Dead
In conjunction with local researcher Pat Geary, the Museum has launched a free dedicated website www.lisburn-and-the-great-war.com detailing the men from Lisburn and the wider district (from Aghalee to Dunmurry, Hillsborough to Glenavy, Moira, Dromara and Drumbo) who fought and died in the conflict. Over thirty years in the making, the database has grown out of a school project in the late 1980s started by Mr Geary in his capacity as history teacher at Friends’ School Lisburn. At present the website lists over 900 men and women from Lisburn and district, detailing where they enlisted and fought, how they died and where they are commemorated. There are further plans to gradually add additional information on survivors as well as pictures and archival material from the Museum’s collection to enrich the site. 4.3 Lisnagarvey Hockey Club and WWI
It is reported that a detailed research spreadsheet of all one-time club members who died or served in the Great War has been completed for Lisnagarvey Hockey Club who plan to embody this in a commemorative memorial to be unveiled in their club house. 4.4 Proposed Blue Plaque for the Suffragette: Mrs Lilian Metge of Lisburn
It is reported that research has confirmed the identity of the house where Mrs Metge (neé Richardson) lived as 14 Seymour Street. Preliminary discussion has taken place with the owner to confirm he would be happy for an approach to be made to the Ulster History Circle about mounting a Blue Plaque, assuming Members are content for such a development to take place. As female suffrage was first achieved in 1918, it would be appropriate to progress mounting and unveiling this in 2018.
4.5 Proposed new plaque to identify the ‘Peace Tree’ planted in 1920 by Lisburn Board of Guardians
As one of the Peace Trees planted in February 1920 survives at the frontage of the Lagan Valley Hospital (see photograph of the unveiling in Brian Mackey’s Lisburn the Town and its People (p.87), it is proposed that an approach be made to the Hospital Authority about mounting a similar plaque, to that marking Lord Robert’s oak in Castle Gardens. This could be planned for installation and unveiling around the centenary of the Armistice in 2018
Recommendation
It is recommended all the above be noted.
5. Display to mark the 500th Anniversary of the Reformation
It is reported that this due to exhibition delays previously reported to Committee and other work this display has had to be postponed to September 2017.
Recommendation
It is recommended this report be noted.
6. Google Cultural Institute on-line site
I report the Irish Linen Centre & Lisburn Museum is one of 180 institutions world-wide chosen by Google to display its collection through, text, images, videos and audio, with a virtual tour of the Museum.
The two Museum features are The Story of Irish Linen, Flax to Fabric and Fashion Through the Ages, Irish Linen. The site goes live on the 8th June with the links published worldwide and on the Museum’s website and social media.
Recommendation
It is recommended this report be noted.
ITEMS FOR CONSIDERATION
7. REPORT FROM MR ROSS GILLANDERS [HEAD OF SERVICE [PARKS & AMENITIES] Please find attached at Appendix 2 the Report of the Head of Service [Parks & Amenities] Recommendation It is recommended Members consider the Report of the Head of Service, [Parks & Amenities]
8. REPORT FROM MR RYAN BLACK [HEAD OF CULTURAL & COMMUNITY SERVICES] Please find attached at Appendix 3 the Report of the Head of Service [Cultural & Community Services] Recommendation It is recommended Members consider the Report of the Head of Service [Cultural & Community Services] 9. REPORT FROM MR BRENDAN COURTNEY, HEAD OF SERVICE [SPORTS SERVICES] Please find attached at Appendix 4 the Report of the Head of Service [Sports Services] Recommendation It is recommended Members consider the Report of the Head of Service, [Sports Services]]
Month:- Apr-17 Appendix 1
Department Annual Budget Total Actual Total Budget to date & Committed Variance Expenditure:
Parks and Amenities 2,061,410 350,002 314,915 (35,087)
Sports Services 8,336,370 680,351 652,139 (28,212)
Cultural and Community Services 4,666,960 497,688 504,863 7,175
Total Expenditure: 15,064,740 1,528,041 1,471,917 (56,124)
Income:
Parks and Amenities (293,180) (7,761) (4,825) 2,936
Sports Services (5,716,150) (463,424) (510,048) (46,624)
Cultural and Community Services (1,846,730) (21,485) (14,514) 6,971
Total Income: (7,856,060) (492,670) (529,387) (36,717)
Overall Net Position:
Parks and Amenities 1,768,230 342,241 310,090 (32,151)
Sports Services 2,620,220 216,927 142,091 (74,836)
Cultural and Community Services 2,820,230 476,203 490,349 14,146
Total Net Overall Position 7,208,680 1,035,371 942,530 (92,841) LISBURN & CASTLEREAGH CITY COUNCIL MEETING OF LEISURE & COMMUNITY DEVELOPMENT COMMITTEE – 6TH JUNE 2017
REPORT BY HEAD OF SERVICE (PARKS & AMENITIES)
PURPOSE AND BACKGROUND
The purpose of this report is to set out for Members’ consideration a number of recommendations relating to the operation of the new Council.
The following decisions are required:
To consider the request from Athletics NI on behalf of the IAAF to host a Cross Country Championship event in 2018, in preparation for an International Cross Country Event at Billy Neill in January 2019.
To consider the designs for the Moat Park war memorial and the historic murals which depict the Normans and their link to Dundonald.
To approve the removal of the white dividing line in Wallace Park and the re- designation of the paths as shared space by both cyclists and pedestrians.
To note the award of £500 from the RHS ‘Greening Grey Britain’ 2017 Community Support Scheme.
To note the summary report from the Biodiversity Officer’s attendance at the Biodiversity 2020 and Beyond conference.
To note intention to upload the images from Google Trekker of the LVRP onto the Council’s websites.
To note the content of the Lagan Valley Regional Park Limited Board Minutes held on 15 December 2016.
To note the content of the Belfast Hills Partnership Trust Board Minutes held on 2 February 2017.
To note the content of the Lough Neagh Partnership Minutes held on 22 February 2017.
To note the dates of the two official openings of refurbished facilities.
To note the dates and planned events in relation to the Ulster Grand prix Bike Week 2017.
ITEMS FOR CONSIDERATION
1. REQUEST TO HOST INTERNATIONAL CROSS COUNTRY EVENT In March the Leisure & Community Development Committee considered an approach by Athletics NI to the Council in regard to hosting and sponsoring an International Cross Country Event at Billy Neill SCE in January 2018.
Members recommended to Council that an approach be made to the IAAF through Athletics NI with a view to hosting the event in January 2019, which would allow the Council to make appropriate budgetary provision.
Athletics NI have now responded and are delighted with the Council’s suggestion. They have also subsequently asked if, in preparation for this event in 2019, the Council would consider hosting one of the NI Cross Country Championship events in 2018. This would be a lower key event than the proposed International but it would allow Council staff to have a “dry run” to prepare for the 2019 event. It would not require any actual funding from the Council, other than the use of the facility with no football taking place. Athletics NI and the IAAF would make sure the Council was fully acknowledged as a sponsor in all publicity. The fixtures have yet to be confirmed but Athletics NI is suggesting it might be a Masters and Intermediate Championships which traditionally take place on the last Saturday of January (in 2018 that would be 27th). This would involve a total of around 400 – 500 runners, and 4 different races (2 male and 2 female).
Recommendation
It is recommended that Members consider the request from Athletics NI on behalf of the IAAF to host a Cross Country Championship event in 2018, in preparation for an International Cross Country Event at Billy Neill in January 2019.
2. MOAT PARK – WAR MEMORIAL AND MURALS
Members’ attention is brought to Appendix 1 PA and Appendix 2 PA which contain images of the intended Moat Park War Memorial and historic murals, the latter being attached to the wall of PSNI Dundonald.
The Head of Parks & Amenities has addressed a meeting of the Comber Branch of the Royal British Legion (in whose area the War Memorial will reside) and they have expressed their delight at the project and design. In turn, the Comber Branch will liaise with the Tullycarnet Branch and then revert to the Head of Service.
Cross community workshops to design the historic murals have been held involving:
St Josephs Primary School, Lisburn St Josephs Primary School, Carryduff Moneyrea Primary School Carryduff Primary School Cairnshill Primary School 29th Scout Group, Carryduff Lisburn Youth Group
The intention is to hold an exhibition in Moat Park Pavilion on Thursday 15th June 2017, to allow public viewing / consultation on both the War Memorial design and the murals.
There will be seven 10 ft x 5 ft panels in total. The central panel will be a description of the project and contain some information on the link between the Normans and Moat Park/Northern Ireland. It will also contain information on all the participating groups and their logos along with the PSNI and LCCC logo. The 3 panels either side will then contain a selection of images from the children’s work.
Recommendation
It is recommended that Members consider the designs for the Moat Park War Memorial, and the historic murals which depict the Normans and their link to Dundonald.
ITEM FOR APPROVAL
3. WALLACE PARK – CYCLE LANE
There have been a number of complaints received via the Council’s Customer Care system on the subject of the cycle lane which runs through Wallace Park. The cycle lane was designed to separate cyclists from pedestrians.
A white line in the sign indicates that it’s a segregated shared-use route for cyclists and pedestrians, so make sure you ride on the correct side.
In reality it has given cyclists the impression that they have exclusive right to this part of the pathway. Unfortunately young children and dogs cannot read which leads to conflict. Conflict also arises with everyday pedestrians who happen to stray into the path of oncoming cyclists.
The Head of Parks & Amenities has been working with SUSTRANS, Belfast City Council and Ards & North Down Borough Council on a One Path Initiative on the Comber Greenway to address similar issues. One of the recommendations falling out of this working group is the move towards ‘shared spaces’ where no-one party has the right of access. This is designed to encourage all users to be more aware of others around them and be more courtesy. This sign, with no white lines, tells you that it’s a shared-use, unsegregated cycle and pedestrian route.
It is recommended the removal of the dividing line in Wallace Park and the replacement of signage would be beneficial in addressing this issue.
Recommendation
It is recommended that Members approve the removal of the white dividing line in Wallace Park and the re-designation of the paths as shared space by both cyclists and pedestrians.
ITEMS FOR NOTING
4. RHS ‘GREENING GREY BRITAIN’ 2017 COMMUNITY SUPPORT OFFER OF FUNDING FOR THE MOIRA DEMESNE WILDFLOWER PLANTING PROJECT
Members are advised that the Council has been successful in the award of £500 from the RHS ‘Greening Grey Britain’ 2017 Community Support Scheme. The offer of funding (Appendix 3 PA) is for a Wildflower Planting Project in conjunction with Moira PS and Rowandale School in Moira Demesne.
Recommendation
It is recommended that Members note the award of £500 from the RHS ‘Greening Grey Britain’ 2017 Community Support Scheme.
5. BIODIVERSITY 2020 AND BEYOND; CONSIDERING THE NEXT STEPS AT A NATIONAL AND LOCAL LEVEL - 26 APRIL 2017
The Chairman and the Biodiversity officer attended the recent Biodiversity 2020 and Beyond Symposium. The main themes discussed included the need for more partnership and collaborative working in relation to biodiversity projects. The need for the sharing of knowledge and data to help see a full picture of what is present, the need for more community engagement projects to help raise awareness and engage land owners and managers and Brexit and the possible implications of this on legislation and future plans.
Data collection was discussed in depth and the enormity and complexity of biodiversity and the difficultly in measuring all the data, as opposed to measuring the key factors that matter and impact on land developers, farmers and industry. The idea of looking at issues surrounding biodiversity protection and enhancement from a slightly different angle, not from a biodiversity loss driver point of view, but rather a business risk or opportunity basis; helping to build a business cases illustrating the economic value to the biodiversity provide more win-win outcomes was explored. This was illustrated in a case study showing a 30% increase in the cost of apartments located in an area where biodiversity was central to the development plans showed a move from, ‘we should be doing this because its right, but rather we should be doing this because it’s worth money’, but it was also noted by the speaker that not everything that can be measured, counts.
Many projects were noted but one that was particularly interesting was the B- lines national project presented from Bug Life; this fascinating project is ongoing and aims to create a network of B-lines linking wildflower- rich areas across England, this scheme has massive public support , with enormous public engagement taking place. This event provided a lot of information on current projects and an opportunity for networking with other agencies.
Recommendation
It is recommended that Members note the summary report from the Biodiversity Officer’s attendance at the Biodiversity 2020 and Beyond conference.
6. GOOGLE TREKKER IMAGERY
Members will recall in January 2016 giving permission for the Lagan Valley Regional Park staff to record 3600 images throughout the Regional Park. The images, similar to the more familiar Street View, are ready to launch and will be accessible from a number of sites including the Council’s website shortly.
Below are just two samples which Members may finding interesting. The links will take you into Street View from where you can virtually walk through the areas in the Regional Park that were mapped and along the towpath.
Castle https://www.google.com/maps/@54.5116025,- Gardens 6.0394341,3a,75y,247.12h,97.35t/data=!3m6!1e1!3m4!1sEAaYjtGTco51JuZeBk4cCA!2
Walk e0!7i13312!8i6656 https://www.google.com/maps/@54.5370685,- McIlroy 6.0057159,3a,75y,188.65h,89.66t/data=!3m6!1e1!3m4!1s0rvzQtrbixmiUbY6A4Dqow!2e
Park 0!7i13312!8i6656
Recommendation
It is recommended that Members note the intention to upload the images from Google Trekker of the LVRP onto the Council’s websites.
7. LAGAN VALLEY REGIONAL PARK LIMITED BOARD MINUTES
The Minutes from the Lagan Valley Regional Park Board held on 15 December 2016 are attached at Appendix 4 PA for Members information.
Recommendation
It is recommended that Members note the content of the Lagan Valley Regional Park Limited Board Minutes held on 15 December 2016.
8. BELFAST HILLS PARTNERSHIP TRUST BOARD MINUTES
The Minutes from the Belfast Hills Partnership Trust Board held on 2 February 2017 are attached at Appendix 5 PA for Members information.
Recommendation
It is recommended that Members note the content of the Belfast Hills Partnership Trust Board Minutes held on 2 February 2017.
9. LOUGH NEAGH PARTNERSHIP MINUTES
The Minutes from the Lough Neagh Partnership held on 22 February 2017 are attached at Appendix 6 PA for Members information.
Recommendation
It is recommended that Members note the content of the Lough Neagh Partnership Minutes held on 22 February 2017.
10. OFFICIAL OPENINGS
Members are asked to note that the official opening of two refurbished facilities will be taking place as follows:
a. Ballyoran Play Park – Wednesday 14 June @ 1200 hrs
b. Queen Elizabeth II PF Changing Pavilion – Thursday 15 June @ 1230 hrs – photocall only
Recommendation
It is recommended that Members note the dates of the two official openings of refurbished facilities.
11. ULSTER GRAND PRIX BIKE WEEK 2017
Members are reminded that the UGP 2017 launch will take place at the Lagan Valley Island Civic Centre on Mon 26 Jun – timings TBC but morning/lunchtime.
UGP Bike Week itself commences on Sat 5 Aug through to the main race day on Sat 12 Aug. This year has a busy programme including:
Sat 5 Aug City Centre - Vintage display - E-Sports event (gaming and possibly Eddie Irvine race bikes Paddock - Ferrari car club tour - Music concert
Sun 6 Aug Church Service Paddock - Sponsored walk
Mon 7 Aug LVI / Paddock - LOVC Vintage car and bike rally
Tue 8 Aug Paddock - Business breakfast (tourism) Dromara / Paddock - Dromara Destroyers ride out * and Q&A
Wed 9 Aug Paddock - Practice day
Thu 10 Aug Paddock - Dundrod 150 - Miss UGP and music
Fri 11 Aug Paddock - Bus tour with riders - Vintage bikes - Mini cars / scramblers display
Sat 12 Aug Paddock - Race Day
The Head of Parks & Amenities will be in contact with all Members in July regarding tickets and hospitality arrangements for Sat 12 Aug.
Recommendation
It is recommended that Members note the dates and planned events in relation to the UGP 2017.
R J R GILLANDERS MBE HEAD OF SERVICE (PARKS & AMENITIES) 25 MAY 2017 Appendix 1 PA Appendix 2 PA
Appendix 3 PA
24 April 2017
Sarah McGeough Biodiversity Officer Lisburn & Castlereagh City Council Civic Headquarters Lagan Valley Island Lisburn BT27 4RL
Dear Sarah,
RHS GREENING GREY BRITAIN 2017 COMMUNITY SUPPORT OFFER OF FUNDING FOR THE MOIRA DEMESNE WILDFLOWER PLANTING PROJECT
I am delighted to confirm that your project has been successful in gaining support in our 2017 Greening Grey Britain campaign, which aims to help communities and schools or youth groups, to work in partnership to transform grey spaces in their local communities into thriving neighbourhood spaces for people and wildlife.
As discussed, as we don’t have a member of staff in your area, we are unable to provide hands on support for your project from a member of our Community Outreach Team. However, we would still like to support your project and would like to provide a grant to cover plants and materials relating to the work outlined in your application.
If you need any advice about your project, please do not hesitate to get in touch and we should be able to provide support from a member of our team by phone or email. Also, we would love to hear how you are progressing so please do get in touch with any updates or photos with your project name in the email title, sent to [email protected] – or share on social media using the Twitter hashtag #greeninggreybritain.
Please confirm that you accept the terms and conditions of this agreement by completing and signing the following pages, including your bank account details, and returning to me by email or the address below.
Good luck with your project and we look forward to hearing from you.
Yours sincerely
LIZ STEWART COMMUNITY OUTREACH MANAGER, SCOTLAND ON BEHALF OF THE RHS [email protected] RHS, 109/11 Swanston Road, Edinburgh, EH10 7DS
RHS GREENING GREY BRITAIN FOR COMMUNITIES
GRANT ACCEPTANCE FORM
TERMS & CONDITIONS
The group agrees that the funds awarded must be used to carry out the project outlined in your application. Any changes to the project must be agreed with your RHS Community Outreach Manager. The decision of the Royal Horticultural Society (RHS) is final and no correspondence may be entered into The amount of grant awarded is final and will not be increased if there is an overspend or costs have been worked out incorrectly. The maximum grant awarded is £500, or the amount requested on your application form, if less. Your project should be completed by the end of September 2017. If all the grant provided is not allocated to the project, unspent grant must be returned to RHS by March 2018. The group agrees to their name and address being published in connection with receiving a grant and agrees to the RHS disclosing the group’s address in our website You must promote the RHS Greening Grey Britain Campaign in all publicity relating to the grant (you will be provided with logos and contact details) Any photographs submitted as part of your application and grant monitoring process may be used by RHS in any media, for any purpose, in any of its publications and on its website at any time in the future. It is the group’s responsibility to ensure they have written permission from the parent/guardian for any images that are submitted involving a child RHS has the right to monitor how the grant has been spent your group agrees to cooperate with any required follow up visits/requests for evidence. The group agrees to provide a short report on their project with photographs, by 1st November 2017.
I CONFIRM THAT I AGREE TO ABIDE BY THE ABOVE TERMS & CONDITIONS
GROUP NAME: Lisburn & Castelreagh City Council
Name of authorised signatory ______
Position in organisation ______
Signature ______
Date ______
RHS COMMUNITIES GREENING GREY BRITAIN 2017 COMMUNITY SUPPORT – GRANT OFFER LETTER Page 2 of 3 Registered Charity no: 222879/SC038262
BANK ACCOUNT DETAILS
GROUP NAME: Lisburn & Castelreagh City Council
Grant Funding Amount offered: £500
Bank Account name ______(as it appears on your statement)
Sort Code ______
Account number ______
Your reference ______
RHS COMMUNITIES GREENING GREY BRITAIN 2017 COMMUNITY SUPPORT – GRANT OFFER LETTER Page 3 of 3 Registered Charity no: 222879/SC038262
Appendix 4 PA
Lagan Valley Regional Park Limited, 3 Lock Keeper’s Lane, Milltown Road, Belfast BT8 7XT Tel: 02890 491922 Web: www.laganvalley.co.uk Minutes of Lagan Valley Regional Park Limited Board Date: Thursday 15th December 2016 Time: 3.00pm Venue: Montgomery Room, Malone House, Belfast City Council
Attendees Directors: Jackson Tinto Vice Chair / Public Director – Volunteering / Natural Heritage Cllr Janet Gray LCCC Cllr V Kamble LCCC Dermot Hughes Council for Nature Conservation and the Countryside Michael McSorley Public Director - Volunteering / Community Andrew Halliday Public Director – Built Heritage / Recreation Frank Jordan Public Director – Volunteering
Advisors: Andy Bridge Secretary
Observer: Elvira Tulip
Anne Cleland (LVRP Administration Officer)
Apologies Directors: Cllr Jonathan Craig LCCC Cllr Charlene O’Hara BCC Rosaleen Hughes Public Director – Community Jim Jackson Council for Nature Conservation and the Countryside Craig Somerville National Trust Advisors: Rosemary Petrie Cycling and Inland Waterways Unit Eileen Cowan Cycling and Inland Waterways Unit Column McDaid NIEA Ross Gillanders LCCC Stephen Toal LCCC Agnes McNulty BCC Orla Maguire BCC Mr Mark Parker Forest Service Richard Kernohan Forest Service Observer: Fred Hamond
Welcome and Quorum The Vice-Chair chaired the meeting and welcomed everyone.
1. Apologies Apologies were accepted.
2. Minutes of the last meeting (29th September 2016)
O:\Corporate Services\Members Services\LCCC\Committees\Leisure and Community Development\2017\170606\Main Report\HOS P+A Report and Appendices\Appendix 4 PA- LVRP Board 2016 15 December minutes.doc Lagan Valley Regional Park Limited, 3 Lock Keeper’s Lane, Milltown Road, Belfast BT8 7XT Tel: 02890 491922 Web: www.laganvalley.co.uk Minutes of the last meeting were unanimously approved with one amendment to Item 6: Lagan Meadows Quite Area should read Quiet Area.
3. Matters arising
Lagan Meadows ‘Quiet Area’ Attendees were advised that approval was given to designate Lagan Meadows as a ‘Quiet Area’.
Circulation of Copies of Annual Report The Park Manager advised that copies of the Annual Report 2015/2016 had been sent to BCC and LCCC Councillors, three appropriate Ministers and the Green Party MLA for South Belfast.
Review of Directors Attendees were advised that the Selection Sub-committee had met earlier that day to discuss selection of new Board members.
Financial update Attendees were advised that the LVRP accounts were filed at Companies House in October 2016.
Company Matters
4. Board membership and Chair
Attendees were advised that advertisements for a chairperson and directors had been placed in the Belfast Telegraph at the start of November. The Selection Sub-committee is to meet with potential chairpersons and directors and make recommendations regarding positions. Decisions to be ratified at next Board meeting.
5. Management Plan
The Park Manager advised that a workshop had been held on the 29th November 2016 to go through the action plan section of the management plan in depth, to agree targets. Following amendments the final draft was circulated to the Management Committee for final comment and to be returned by 9th January.
At the last Management Committee meeting on the 13th December the Alien Species Invasives Action Plan was considered as a special item and feedback and comment was taken from all partners. The Park Manager is to incorporate comments into the Action Plan and update it. It was felt that the Alien Invasive Species Action Plan should not be included in the Management Plan and should be a separate document which could be referred to.
Once amendments from the Management Committee were finalised the Management Plan could be circulated to the Board. It was anticipated that the plan could be adopted by the Board at the next Board meeting in March.
The Park Manager thanked the Board for their comments and input and thanked Michael McSorley for an additional proof reading of the document.
Reports
6. Park Manager’s Report (LVRP Limited Board/ Manager’s Report/ Manager’s Report 39. doc)
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Lagan Valley Regional Park Limited, 3 Lock Keeper’s Lane, Milltown Road, Belfast BT8 7XT Tel: 02890 491922 Web: www.laganvalley.co.uk Copies of the Park Manager’s Report were distributed to attendees. The Park Manager gave a brief overview of the content.
Google Trekker Attendees were advised that Google are currently processing data and have made some enquires regarding routes. It is expected to launch sometime in spring. It was suggested that the appropriate minister could be invited to attend the launch.
Tree of the Year – Woodland Trust Attendees were advised that the winner of the Tree of the Year award would be announced on Saturday 17th December on Channel 4 at 8pm.
Business Engagement Programme The Park Manager advised that he was attending a series of courses on engaging with businesses, provided by NIEL in partnership with Business in the Community and HLF funding.
Events Programme 2017 The events programme is being reviewed with less successful events dropped and new events added. The programme is almost ready to go to print.
Horses around Hilden Attendees were advised that a meeting had taken place between representatives from the British Horse Society, DfI, LCCC and LVRP. The horse riding group asked that a route be considered that included the towpath in the Hilden area and McIlroy Park. It was advised that horses would not be permitted on this route and they could investigate a route on private land.
Ancient Oak Project – Belvoir Park Forest Attendees were advised that it had been a mast year for acorns and the Senior Ranger and LVRP Volunteers had collected hundreds of acorns from veteran and ancient oaks. The acorns are to be planted by local school children at an event organised in partnership with Forest Service. Forest Service are cultivating acorns and growing oak whips for planting out in future years.
Garfield Weston Foundation The Park Manager advised attendees that an application to Garfield Weston for funding was unsuccessful.
Volunteer update Copies of the’ Volunteer Update’ for December 2016 was distributed to attendees. The Park Manager gave a brief overview of the ‘Volunteer Update’ and provided statistics on volunteer hours, visitor numbers and events attendance.
Millbrook Huguenot Project A query was raised as to whether previous ‘Laganscape’ plans for further development at Millbrook-Huguenot Park would go ahead. Attendees were advised that there had been an issue with land ownership at the time and funds were no longer available.
Event suggestions It was pointed out that 2017 was the 50th anniversary of the establishment of the Regional Park and a query raised as to whether any special events would be planned.
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Lagan Valley Regional Park Limited, 3 Lock Keeper’s Lane, Milltown Road, Belfast BT8 7XT Tel: 02890 491922 Web: www.laganvalley.co.uk A query was raised as to whether LVRP ever tied in with Park Runs and whether they would consider organising a 10K run.
It was suggested that LVRP tie in with canoe clubs or the NI Fire and Rescue Service on the Balsam Pulling event to enable removal of the plant from the river bank. This would create an opportunity for photographs and publicity.
7. Financial Update Copies of the finance summary for second quarter of financial year 2016/2017 were distributed to attendees. The Park Manager advised that: BCC pay for all repairs in office, barge and cottage BCC are to charge LVRP for utilities but this has not yet been done A service level agreement is drawn up whereby BCC provide funds for LVRP to manage the opening of the cottage and barge BCC have now sanctioned weekend opening of the cottage and barge however a risk assessment is to be drawn up and submitted to BCC
Attendees were advised that the HLF Legacy funding was in place for ten years the amount drawn down to reduce each year. 2016 to 2017.
It was suggested that a 50th anniversary event is held to promote the Park and raise funds.
Attendees were advised that a local business had shown an interest in the Squirrel Group. The Park Manager suggested that a sub-committee of Board members could be established to focus on business opportunities.
Financial report was approved.
8. Public Board Member Updates No reports given.
Planning 9. Planning applications received for consultation this quarter Copies of a summary of planning applications, received for consultation this quarter, were distributed to attendees.
The Park Manager advised that most planning applications were for small projects.
Gateway Project A query was raised as to the plans for the Gateway Project. The Park Manager advised that the plans are currently available for public consultation in the foyer of the Lagan Valley Regional Park Visitor Centre.
Mineral exploration It was advised that the Department for Infrastructure has issued a consultation paper on permitted development rights for mineral exploration. The Park Manager advised that planning policies are in place to protect the Park against mineral mining.
LA05/2015/0586/PAD Queries were raised regarding the planning application for 190 dwellings at the former Coca- cola site. The Park Manger advised that the application has re-appeared a number of times
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Lagan Valley Regional Park Limited, 3 Lock Keeper’s Lane, Milltown Road, Belfast BT8 7XT Tel: 02890 491922 Web: www.laganvalley.co.uk with amendments. The Park Manager has responded to planning stating that he has reviewed the plans for the proposed development and is unable to make comment without more details.
A query was raised as to whether there is any difference between the former Planning Department and the Council Planning Department in their responses to planning applications.
Action: The Park Manager is to make enquiries.
Any other business 10. AOB
Path restoration at Gilchrist Bridge Attendees were advised that restoration work is being carried out at Gilchrist Bridge on the path that runs to Edenderry. A path for machinery is being put in next to the motte.
The Vice-chair thanked everyone for attending and wished everyone a Merry Christmas.
11. Next Board meeting dates: March 30th 2017 – 3.00pm June 29th 2017 – 3.00pm September 28th 2017 - 3.00pm (AGM to follow September meeting)
The meeting ended at 4.30pm
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Appendix 5 PA
Minutes of the 92nd Meeting of the Belfast Hills Partnership Trust ACTION
Date: 02.02.2017 Time: 2.00 pm Location: Belfast Hills Partnership Offices
Present: Danny O’Connor Chair Neale Fraser Lands / Economic Cormac Hamill Community / Users Damien McCallin Community / Users Ian McDougall Recreation / Users Steven Corr Statutory Jim Bingham Statutory Mike Dobson Lands / Economic Tim Morrow Statutory Laverne Bell Lands / Economic David Flinn Co-opted Elaine Upton Observer, Antrim & Newtownabbey Borough Council Stephen Toal Observer, Lisburn & Castlereagh Borough Council Jim Bradley Partnership Manager & Company Secretary (PM)
In attendance: Lizzy Pinkerton Scheme Manager (SM) Sara McCloskey Administrative Officer (AO)
1. Chairman’s Business The Chair welcomed the Board with the good news that BHP has secured a three year Wildlife Connections Project funded by the Esmée Fairbairn Foundation. This will fund a part time member of staff who will hopefully be in post by March as interviews will be held next week. PM thanked Stephen Toal for his help assisting in shortlisting candidates. Following George Campbell’s resignation Neale Fraser nominated Eugene Cunningham as an Observer. The post of Director will be filled in due course. Also our last founding member Mike Dobson is retiring. Mike nominated Dermot McCann the Divis Warden to sit on the Board as an observer in the interim. Ian McDougall previously expressed his desire to retire from the Board but has stayed on until a replacement is arranged. Over the last few months we have been working with Ian’s nominating body, the Northern Ireland Sports Forum to get such a nomination from them but they have been unable to do so. Another interim option discussed was to simply nominate a co-opted director who would add a sports and recreation dimension to the Board. PM is to investigate options. PM
2. Apologies Apologies were received from Ross Gillanders, Russell Drew, Aidan Crean, Agnes McNulty and Judy Meharg.
3. Conflicts of interest The Chair asked members to declare any known conflict of interest in relation to Agenda Items. None were declared.
ACTION 4. Minutes of the Previous Meeting The Board reviewed and approved the minutes from the 91st meeting of the Belfast Hills Partnership Trust. One error highlighted was from item 11. LPS and OBF Future Update. “Belfast City Council is to issue Public Path Creation Notice letters to a number of landowners for access up the front of the Black Mountain and from Divis to Glencairn and Ligoniel.” This should actually read “BCC had issued letters to all the relevant landowners at Black Mountain and Glencairn regarding our [BCC] proposal to negotiate and agree formal access across their land to connect to Black Mountain and Divis.”
5. Matters arising from the minutes of the 91st Meeting of the BHP
1. RE BHP91-6. Matters Arising – Fly-tipping. Dumping on the Ligoniel Road site is being managed by Belfast City Council; they have issued fines but cannot discuss in detail. An Enforcement Notice is currently on its way. 2. RE BHP91-6. Matters Arising – BCC Environmental Health. PM still to meet PM with BCC Environmental Health. 3. RE BHP91-6. Matters Arising - Planning Issues. Site visit to new Divis B&B to be arranged for the Board in late spring 2017. 4. RE BHP91-6. Correspondence - Council Volunteer Awards. Invitations have now been received from Lisburn & Castlereagh Borough Council for the Awards Dinner. BHP volunteers are nominated for the Team Spirit Award. The Board are also keen to get information on other council awards. 5. RE BHP 91-8 Financial Report/ Finance & Audit Sub-committee. New simplified I&E report circulated and agreed in the new format. 6. Re BHP91-10 Glenside Woodland Purchase Proposal CONFIDENTIAL. CBRE have come back to say that Northstone Ltd would accept liabilities with regard to anything on site above ground, but not anything below ground. The site is to be sold “as seen”. PM showed slides and highlighted concerns about activity on the site at this present time. Reports have been made to the NIEA. It was agreed the site cannot be purchased given the above information. PM PM highlighted the need to look at other options for restoring the Divis to Dixon link.
Previous Items 1. RE BHP90-12. Any Other Business The Coffee Shop at Divis is now open at weekends. This will be reviewed and if viable will continue. In the summer months it might open full time for most of the day. There was a concern about parking on the main road caused by both the overflow and visitors avoiding charges. The National Trust are working with statutory organisations such as Transport NI and PSNI regarding this issue. There are plans but no funding available at present to extend the car park.
6. Correspondence Key Correspondence was noted: Companies House have confirmed the old Annual Return Statement has been accepted Charity Commission NI has confirmed receipt of Annual Monitoring Return DEARA Plant Health, the Ash dieback disease is now widespread and is close to the Cavehill. Staff need to work out what actions to take and communicate this to the Site Managers. ACTION
Antrim & Newtownabbey Planning Office are launching their Preferred
Options Paper
Work on Black Mountain wildlife and migrating bird poster is ongoing with PM Glor na Mona.
7. Financial Report/ Finance & Audit Sub-committee No major issues as far as BHP Core is concerned. End of Year for OBF and LPS which will have a few underspends. The £50,000 ‘other’ for the Horseshoe Bend path which was delayed will be completed in spring 2017. With the Wildlife Connections Project about to start, it was suggested and agreed that the simplified version of the Income and Expenditure report showing the bottom lines only would suffice. This would now bring all the projects into an April - March financial year. The Finance Subcommittee will still receive the more detailed quarterly figures which would then be circulated to the Board with the FASC minutes. PM LPS will run to March 2018 and OBF until March 2021. The focus is now on delivering current projects while developing funding ideas for post 2021.
Items for Decision
8. Local Development Plans and Community Plans PM asked the Board to consider the points and positions outlined in the plans and amend/add to these as appropriate. The staff can then draw up responses on the basis of these positions. There may be some need for discussion further down the line when we examine the fine detail of the draft maps, however it was felt that it was important to agree our principles first. It is evident that our work to date has raised awareness of the Belfast Hills but we are now at a stage where specific PM recommendations and direction is required in consultation, feedback and events.
9. Wildlife Connections Project PM went through a presentation; the budget for the project is £150,000 and will start PM as soon as an Officer is in post. This should be in March; shortlisting has been SM completed and interviews are to be held next week.
10. LPS and OBF Future Update Scheme Manager gave an update. Attendance of the OBF safeguarding conference in London. HLF visited in November and are happy with progress to date. Work has been completed with the QUB society which has been re-established. Four students were on placement to BHP office. The Horseshoe Bend path at Cave Hill Country Park is now almost complete and wildflower planting is due to start in spring 2017. The Heritage exhibition has been displayed in Newtownbreda library. The Launch event for Half Moon Lake’s art piece has taken place. Also the John Muir activities with various groups have now been completed. Up and Coming projects include growing wildflower seeds with local schools, the salmon in the classroom project and the Rocky road show which will go round local primary schools.
11. Planning Issues 1. Proposal LA03/2016/085/F PM discussed the proposed Biogas Combined Heat & Power unit that includes storage tank, NIE sub-station and associated works at Ballyutoag. BHP concerns ACTION include possible tonnage and visual impact. The Board approved the response that highlights these issues.
2. Proposal LA04/2016/2207/F Black Mountain Shared Space and the need to minimise impact on the river both during and after construction was highlighted. The Board agreed that staff study the proposal and respond accordingly. The Board approved the response dated 5/12/16 acknowledging our support for this project but requested that the possible loss of valuable hedgerows on the Ballygomartin Road boundary is kept to a minimum and reinstated where possible and that the stream is protected from pollution during site works and on its completion.
3. Proposal LA03/2016/1031/F Brian Grant Commercials, Ligoniel. The extension of existing hard standing area for parking of commercial vehicles and trailers adjacent to adjoining works premises. BHP has concerns about pollution of the adjacent stream. The Board approved the officer only letter dated 19/12/16 which requested a system is put in place to prevent any oil spillage from a parking area from making its way in to the Clady river which runs adjacent to the site.
3. Proposal LA04/2016/2618/F Community Regeneration & Housing, culvert extension and infilling of ravine. New road access, Forth River Business Park. BHP had written previously to Planning Service and then to the Minister Alex Attwood to express our concerns and asking that steps should be taken to ensure culverting did not happen again. This current proposal is to address the issue of a landslip of a section of the east bank adjacent to a proposed business park. Two surveys and reports were carried into this and their findings outlined a number of alternative options. BHP concerns are that this proposal is incompatible with Planning Policy Statement PPS 15. The option of re-grading the slope as outlined in both reports is seen as the better option while any suggestion that culverting a section of river, for the monetary value of additional lands for a proposed business park, would be a dangerous precedent. The long term value of open water in terms of not just biodiversity but also access, recreation and future added economic value for e.g. housing is not being taken into account. The recommendation that staff draft a letter of objection to this proposal was approved. HPO
4. Proposal: S/2014/0179/F Aughrim Landfill Ltd. BHP responded on 14/5/14 to this proposal to change the range of waste materials accepted at site which is linked to taking down the nets from the site. Permission was granted in 7th December 2016.
Items for Information
13. Working Sub-group Reports Community Directors meeting and walk on Divis, March 2017
14. Work Update BHP updates include recruitment process for the Wildlife Connections Project Officer post. A large number of important work task remain to be done before end of march, including completion of Invasive Species Action Plan, Colin River Watershed Management Plan, redrafting of Local Biodiversity Action Plan and drafting of Belfast PM, HPO Hills Integrated Management Plan. ACTION
LPS &OBF Updates include growing wildflower seeds with local schools, Salmon in the classroom project, LPS 10 year maintenance plans and legacy work. School ground tree planting works. Events planning and Rocky Roadshow out round SM local primary schools.
15. Any other business including Proposed Press Releases Proposed press includes new salmon in the classroom project and start of Wildlife Connections Project.
16. Date of next meeting The 93rd Board Meeting will take place 2pm Thursday 30th March 2017 at BHP offices.
Appendix 6 PA
Lough Neagh Partnership Minutes 22nd February 2017
Attendance Conor Corr Brian Duffin Conor Jordan Pat Close David Hollis Trevor Beatty William Burke Gerry Darby Malachy Quinn Shane O’Neill Charles Monaghan Aaron Swann
Apologies Kate McEldowney Alan Keys Rosemary Petrie May Devlin Roderick Swann Una Johnston
Minutes of Last meeting Conor Corr, Chairperson, welcomed everyone to the meeting and then asked for the minutes from the previous meeting to be approved. Minutes were proposed by Brian Duffin, seconded by Trevor Beatty and adopted.
Matters arising Brian Duffin raised a query regarding the Lough Neagh Landscape Partnership; William Burke confirmed that he will be detailing this under the Lough Neagh Landscape partnership Update.
Manager’s progress report
1. Lough Neagh Partnership Core Funding Charles Monaghan wrote to each of the Councils requesting a meeting to present the range of work which LNP carries out. Core funding of £22000 from ABC has been agreed and the indications are that they do not require a meeting. Core funding of £22000 has been included in the MUDC budgets and a presentation meeting has been arranged for 16th March.
Charlie Monagahan indicated that the reason the councils have reduced their contributions to core funding is due to the Digital Marketing Training being removed from the budget and being undertaken by the councils instead.
Antrim and Newtownabbey Borough Council will consider the request on completion of their Tourism Strategy at end of March.
Lisburn/Castlereagh have indicated that they will be in touch to arrange a date for a presentation.
We are awaiting a response from Mid and East Antrim.
2. LNP Strategy A first draft of the new LNP Strategy has been prepared. There are a number of areas which need development but members are asked to consider the draft and make suggestions. If necessary, another strategy meeting will be arranged to discuss and finalise the LNP Strategy.
3. Marketing
The Eel Eat campaign recently won the ‘Best Marketing Achievement’ award at the Belfast Telegraph NI Year of Food & Drink Awards, beating off competition from a number of much larger companies. Charlie Monaghan passed his congratulations to our Marketing Officer, Eimear Kearney.
Pat Close passed on his regards, congratulating Eimear Kearney on the award. Conor Corr felt there was unanimous praise from the board.
We are waiting on the outcome of our application to Tourism NI for funding for River to Lough Festival 2017. Match funding has been agreed in principle with ABC Council.
3.2 Tourism Cluster Groups
Conor Corr queried as to what cluster groups we are targeting. Charlie Monaghan confirmed that the areas that we are looking into for cluster group meetings are activities, food, eco tourism, heritage.
Conor Corr questioned whether Charlie throught that the work was worthwhile and Charlie confirmed that, while the initial reason that this is being carried out was to prove to Tourism NI that there is a genuine Lough Neagh Tourism offering, the work to date indicates that it can be a very valuable piece of work which is needed.
4. WaterPro
The letter of offer for Waterpro has eventually been approved and signed by LNP and returned. Reports were provided for the provision of first development funding but payment has still not been received. The first claim for the first quarter of the agreed programme can now be made. The next best practice meeting will be held in Donegal and Lough Neagh on May the 9th – May the 11th.
Gerry Darby confirmed that the visit to Lough Neagh consisted of a visit to the southern shores of Lough Neagh.
There was a suggestion by Gerry Darby that we may want to link in with NIEA Water catchment and get them involved.
5. Shoreline Management Plan Gerry Darby and Charlie Monaghan met with DAERA staff who oversee the implementation of the new Environmental Farm Scheme. DAERA indicated that Lough Neagh would not be a Pilot Group area but rather Lough Beg would be instead. Gerry asked for explanation of this and indicated that a farmers forum has already been set up for Lough and that the shoreline plan indicated that the priority area was the southern and western shores of the Lough and not Lough Beg. Feedback from NIEA was that RSPB had been working up in Lough Beg and that this was an important aspect.
We have sent a letter to Brian Ervine head of EFS policy asking for this decision to be reviewed. We have also asked for a meeting with the NIEA to clarify LNP strategic relationship with them vis a vis RSPB.
In the meantime Gerry has held another forum meeting and has been working with farmers to get ready for the scheme when its opens. The indication is that the scheme will open in March and guidance is already on the website. Gerry will help farmers fill in forms online.
Charlie and Gerry have sent a letter to NIEA asking them to reconsider South Lough Neagh. Trevor Beatty questioned the implications of this to which Charlie Monaghan suggested that there may be two sites considered by NIEA. Conor Corr felt that NIEA had led us in one direction and ignored the scientific evidence that would back up Lough Neagh as a priority site.
Shane O’Neill asked Gerry whether he got the indication that RSPB were pulling strings behind the site. Gerry was in no doubt that this was the case pointing to 3 of the special catchment areas being run by the RSPB. Gerry did however mention that there had been a discussion with Herbie Jones which had led to the belief that we may get something. Conor Corr suggested waiting to see the outcome before we escalate the issue any further.
Brian Duffin questioned why the RSPB need more money for Lough Beg when they have been working the site for four years now.
Charlie Monaghan finished by stating that a request for a review of the decision had been made and we are waiting to hear back.
6 Lough Neagh Landscape Partnership 6.1 Project Update
William Burke stated that there have been no new issues but that four of the projects are at medium risk.
Conor Jordan stated that his only concern is that in relation to the crannog project the engineering costs have been looked at in terms of viability and there is a concern that this is going to eat up finances if the consultancy work continues. Despite this, Conor believed that it was a good flagship project.
William Burke confirmed that the LNLP is working with the Centre For Archaeology Fieldwork, ABC council and Paul Logue.
There had been a proposal for a dry based crannog due to cost, ASSI and H&S constraints. ABC council have also confirmed the interest in using experimental archaeology.
Gerry Darby pointed out that the project began with Paul Logue and that the cultural aspect of the project should be regarded as important as the experimental aspect. William Burke confirmed that the discussions are still happening.
The current status of each of the LNLP projects is summarised below.
Key to progress rating:
Low risk Medium risk High risk Complete Project Status Saving nature around Lough Neagh Litter-less Lough Barn owl project Archaeology project goal 1 and 2 Cranfield Graveyard Back to Earth - Turmoyra A Song from Lough Shore South Lough Neagh Regeneration Programme Liban Film Liban Book Antrim Lough Shore Park Castlebay landscaping and cultural project Toome Lock-keeper’s cottage Moortown to Ardboe pilgrimage walk and car park Washing Bay access to nature and heritage project Lough Neagh Heritage Tours Archaeology project part of goal three Toome Eel Fishery Visitor Centre Volunteer and Apprenticeship Training Programme River Habitat Training Archaeology project goal 4 - heritage skills Biobltz Wild Life Recording In Search of the Cryptic Wood White Six Mile Water Surface Tension People and Hedges make Biodiversity Glenavy Heritage Project Heritage Signage
All projects with the exception of four are progressing as planned. Staff are putting measures in place to resolve issues for those flagged as being at risk.
Brian Duffin queried what stage the lock keepers project was at, to which William Burke informed him that the tenders are out, the information panels have been designed by Margaret Edwards. The completion date is anticipated to be Mid July with the opening being aimed for Mid August.
Castlebay Landscaping and Cultural Project ‐ Terms of Reference have been drafted to procure a consultant to undertake an extended NVC habitat survey and provide management recommendations that will promote the conservation interest of the site and to identify a suitable line for the development of a heritage trail around the site
Toome Eel Fishery Visitor Centre – A very constructive meeting was held with the Cooperative where match funding was discussed. It was agreed that Officers will identify if slippage from the LNLP programme could be used to increase the HLF contribution to the project (currently at 50%) and applications would also be submitted for external funding when identified.
Volunteer and Apprenticeship Training Programme – After review, the project has been reprofiled and the mechanisms for recruitment, training and certification have been revised. This revision is with HLF for approval.
Glenavey Heritage Project – An amended delivery programme will go ahead from Year 2 onwards. Officers are working closely with the group and hope to move this into “low risk” in the coming months.
6.2 Progress review by HLF David Mount (HLF Mentor) and Angela Lavin (HLF Manager) visited on 24th and 25th January to review progress across the programme, review concerns, discuss evaluation procedures and undertake site visits. David was very impressed with progress and sees our management and delivery approach as being “a model of good practice” and wants to share it with other schemes. Each project was critically reviewed with only minor points of clarification required regarding single tender issues, the provision of a more detailed cost breakdown for the Archaeology Goals 3 and 4 and provision of additional information on the volunteer and training programme. David also wants us to kickstart the evaluation process at an early stage in order that the maximum amount of data can be captured.
6.3 Lough Neagh Landscape Partnership Forum The second Landscape Partnership Forum was held at Oxford Island on the 18/01/17 and was attended by all key project partners and stakeholders. The quarterly progress report up to 31/12/16 was presented in detail with actions to date and projected works for the incoming quarter agreed and endorsed. The third forum meeting will be held at Antrim & Newtownabbey Council Offices on Wednesday 12th April 2017. Board Members are welcome to attend.
6.4 Lough Neagh Connections Symposium The Landscape Partnership hosted its first major symposium ‐ Lough Neagh Connections ‐ on 15/02/17 at Ballyronan. Guest speakers including Barry Devlin ( locally born musician, dramatist, scriptwriter and director) and Joe Mahon ( Lesser spotted Ulster) discussed and explored the history, heritage and society of the Lough Shore to a packed audience who attended from all around the Lough.
Conor Jordan passed on his regards for the “great” event. Gerry Darby commented that the event was something different and enjoyable, also noting that the vast majority of attendees were from around Lough Neagh.
7 Finance Charlie Monaghan explained that the money from WaterPro is not expected for quite some time. The We are coming to the end of the 1 year overdraft agreement which will need to be renegotiated.
William Burke confirmed that should the Lough Neagh Landscape Partnership go into overdraft, finance will be provided within two weeks. Charles Monaghan also noted that for big amounts, the landscape partnership can claim without having to wait for the quarterly claim.
Trevor Beatty asked Charlie whether the different accounts was making it easier to manage the accounts, to which Charles confirmed that he believed it was.
Trevor Beatty Proposed the Finance, Shane O’Neill Seconded.
8 Matters Arising
8.1 Memorandum & Articles Trevor Beatty raised the issue of the Memorandum and Articles and whether it has been changed. Charles confirmed that we are still waiting on finalisation of this.
8.2 Condolences Charlie Monaghan raised awareness on the recent passing of Conor Corr’s mother as well as the passing of Liam Campbell’s father. Brian Duffin proposed an offering of condolence which Trevor Beatty seconded.
8.3 Strategy Plan Trevor Beatty passed on his opinion that the mission statement is too bulky to which Charles confirmed that there is an intention to reduce this.
Conor Jordan noted that it is important to differentiate between the vision for Lough Neagh and the vision for the Lough Neagh Partnership. Conor Corr believes that there is room for both within the strategy. Conor Corr also added that the document will include everything though it will also need to provide a concise summary.
Charlie Monaghan raised the issue of governance and stated that at current there is nothing in the strategy that indicates our position towards governance of Lough Neagh to which Conor Jordan stated his opinion that we need to be involved to be seen as a governing body for Lough Neagh.
Conor Jordan also raised the issue of having someone dedicated to securing finance for the partnership.
Next Meeting LNP Board meeting: 22nd March 2017 at 2pm ` APPENDIX 3 REPORT OF HoS (CCS)
LISBURN & CASTLEREAGH CITY COUNCIL MEETING OF LEISURE & COMMUNITY DEVELOPMENT COMMITTEE – TUESDAY 6 JUNE 2017
REPORT BY MR RYAN BLACK, HEAD OF SERVICE (CULTURAL & COMMUNITY)
ITEMS FOR CONSIDERATION
1. To agree revisions to the Lisburn & Castlereagh Citizens Advice Services targets for the period 2017/ 2018 2. To agree the 2017/2018 Community Centre Development Plans for directly managed community facilities. 3. To agree the proposed approach for the formation of the Lisburn & Castlereagh Housing Forum. 4. To agree the amalgamation of the Cultural & Identity Grant into the Good Relations Grant Scheme and agree the budget re-allocation. 5. To agree the potential match funding contribution for the Rural Development Basic Services Scheme. 6. To agree the terms of lease for third party organisations at the Bridge Community Centre, Ballyoran Economic Units and Dungoyne Community Centre. 7. To agree the contribution towards storage costs associated with the Vulnerable Persons Relocation Scheme. 8. To consider the allocation options for the 2017/2018 Community Festival Fund and note the awards under the agreed option.
ITEMS FOR NOTING
9. To note the Tourism NI Four Star grading of the ISLAND Arts Centre by Tourism Northern Ireland. 10. To note the awards under the 2017 / 2018 Community Support Grant Scheme. 11. To note the update in relation to the Peace IV Programme. 12. To note the update in relation to Hillsborough Village Centre 13. To note the details in regard to the Development Trust NI & Building Change Trust information seminar.
ITEMS FOR CONSIDERATION
1. ADVICE SERVICES CONTRACT – LISBURN & CASTLEREAGH CITIZENS ADVICE
Members will be aware that at the Leisure & Community Development Committee meeting held 1st March 2016 members approved the Generalist Advice Services contract for Citizens Advice Lisburn Castlereagh for the period 1st April 2016 – 31st March 2019, with the flexibility to extend for a further two years. The tender detailed the request for a static full time service in Lisburn & Castlereagh City Council Area and programme of outreach clinics based in each District Electoral ` APPENDIX 3 REPORT OF HoS (CCS)
Area within the new city boundary. As a consequence additional outreaches were added in the following Electoral Areas:- Castlereagh South, i.e. Bradford Court Offices, Castlereagh East, i.e. Enler Community Centre, Downshire East, i.e. Hillhall resource Centre, and Killultagh, i.e. Stoneyford Parish Hall.
It was further agreed, in conjunction with the Manager of Citizens Advice Lisburn Castlereagh, to retain their historic two outreaches in Lisburn North, i.e. Derriaghy Community House and Seymour Hill. All of these venues had high outreach issue figures. As part of the tender outreach provision was to be reviewed after six months and then after a full operational year.
Officers have now received the attached report Appendix 1 (C&CS) from the Manager of Citizens Advice Lisburn & Castlereagh detailing the number of issues dealt with in relation to all the outreach clinics within the tender. Concern has been expressed that some of these outreaches are not performing as well as expected and consequently the following actions are recommended to optimise staff resources to the fullest capacity:
The Hillsborough, Old Warren and Seymour Hill outreaches remain the same. The Bradford Court provision is transferred to the Lough Moss Centre. The Killultagh provision is transferred from Stoneyford to Maghaberry Community Centre. The provision at Derriaghy and Trinity Church transferred from weekly to fortnightly provision and that the staff member transfers those hours to the static service based in the Bridge Community centre. The provision at the Enler Community Centre increases from 5 hours to a total 6 hours per week. The provision within Hillhall Resource Centre is relocated to the Bridge Community Centre.
If members are in agreement with the recommendation above it would result in 5 additional staff hours transferring from outreach clinics to the static service within the Bridge Community Centre. This would also enable Citizens Advice Lisburn Castlereagh to better meet the increasing demand at the Bridge Community Centre.
Within the tender document the client target figure was for 15,000 issues, this was dropped to 12,500 within 2016-2017 year as some outreach clinics suffered from lack numbers attending. Officers now recommend that members agree on a proposed new target of 13,000 issues for the 2017-18 year.
Recommendation Members are recommended to agree the changes to the Advice Services Outreach Provision and the amended target figure of 13,000 issues for the 2017 / 2018 financial year.
2. 2017/2018 COMMUNITY CENTRE DEVELOPMENT PLANS
Members are reminded of the Council’s commitment, as part of its Community Development Strategy, to produce Community Centre Development Plans (attached at Appendix 2 (C&CS)) to promote and further develop community ` APPENDIX 3 REPORT OF HoS (CCS)
centres which are directly managed by the Cultural & Community Services Unit, which includes;
Bridge Community Centre Enler Community Centre Moneyreagh Community Centre Ballyoran Community Centre
The purpose of the Community Centre Development Plans are to structure activities, initiatives, PR and communication that promotes community centres as localised hubs which are meeting local needs.
The plans focuses on the key outcomes of the Community Development Strategy, namely:
Resourcing Capacity & Change Building & Developing Capacity Support & Delivery Leading & Influencing
In addition the plans have identified partner organisations and inter-departmental working in the development of new programmes and initiatives, which include;
Health & Wellbeing Programmes Syrian community integration programme Business Startup programmes (Social Enterprises) Afterschool provision Educational programmes Local open days
The costs associated with the delivery of the Community Centre Development Plans have already been included as part of the 2017 / 2018 budgets.
Recommendation Members are recommended to approve the 2017 / 2018 Community Centre Development Plans.
3. LISBURN & CASTLEREAGH HOUSING LIAISON FORUM
Members are reminded of the decision taken at the Leisure & Community Development Committee a number of months ago to form a Lisburn & Castlereagh Housing Liaison Forum, to act as a platform for Members to engage with housing providers around housing related issues and to influence strategy and policy, excluding regulatory areas. Whilst this group has not yet been officially established, Officers have been reviewing the best mechanisms to achieve a group that has a clear purpose, links to other local and regional housing groups, and achieves desired representation from across the housing sector, including NIHE, Housing Associations, private rented sector etc.
Members may also be aware that Supporting Communities NI has recently been appointed as the Independent Tenant Organisation for Northern Ireland, by the ` APPENDIX 3 REPORT OF HoS (CCS)
Department for Communities, and has a wealth of experience setting up and managing housing forums on both a local and regional basis. Supporting Communities also has strong relationships with key housing providers and is represented and working closely with NIHE, Chartered institute of Housing, DfC, Housing Rights and Northern Ireland Federation of Housing Associations.
To move this piece of work forward, Officers are recommending that the Council engage Supporting Communities, through it’s new trading company Empowering Communities, to work on the establishment, membership development and agenda planning for the Lisburn & Castlereagh Housing Liaison Forum. Empowering Communities will work over the summer months to review the terms of reference, establish a membership base and devise an agenda programme and schedule, with a view to formally establishing the group in October 2017.
Recommendation Members are recommend to agree the engagement of Empowering Communities to further the establishment of the Lisburn & Castlereagh Housing Liaison Forum.
4. CULTURAL & IDENTITY GRANT SCHEME
Members will be aware of the Cultural & Identity Grant Scheme, a legacy scheme from the former Lisburn City Council, which has continued to be delivered by the Museum Service into the new Lisburn & Castlereagh City Council.
Officers have recently carried out a review of this scheme and looked at its objectives in line with the Council’s new Good Relations Audit and Action plan. The findings of this review included:
1. A reducing number of applications were being received under the Cultural & Identity scheme annually and the full allocation under the Good Relations Grant Scheme was not being fully utilised. 2. Duplication on the types of projects which can be funded under both the Cultural & Identity Grant Scheme & Good Relations Grant Scheme. 3. A reporting gap in terms of the Council’s contribution to the ‘Cultural Expression’ theme of the Together Building & United Community Policy (TBaUC). 4. Excess use of staff time, proportional to the value of the grant allocation, in the management and delivery of both schemes.
As a result of the above findings, Officers are recommending that the Cultural & Identity and Good Relations Grant Schemes are merged for the 2017 / 2018 financial year. The merger of these schemes, based on the applications sampled, should not result in any negative variances to applying organisations and the delivery of one scheme would be less ‘resource heavy’ in terms of staff time, grant claims and grant management. In addition amalgamation of the schemes would provide an additional £13,000 within the GR budget for 2017 / 2018, which officers are proposing be re-directed to support GR project development as part of the ‘Rural & Urban Communities Programme’. The delivery of this programme will focus on 4 identified Urban / Rural communities that the Good Relations Officer would work with to develop bespoke GR actions plans. The programme currently includes a small resource allocation which would allow for an element of the action plan to be delivered, however, the additional money available through the above ` APPENDIX 3 REPORT OF HoS (CCS)
proposal would allow for more elements to be delivered, resulting in greater GR outputs and outcomes being achieved.
Recommendation Members are recommended to consider the recommended changes to the Cultural & Identity Scheme and the re-direction of the budget into the Good Relations Rural & Urban Communities Programme.
5. RURAL DEVELOPMENT FUNDING – BASIC SERVICES SCHEME
Members are advised of the Rural Development Funding Measure, currently being administered through the Council’s Economic Development Unit. An element of the Rural Development Programme is the Rural Basic Services Scheme, which seeks to provide access to basic services by supporting capital investments or improvements in social infrastructure (including activities to reduce isolation and/or poverty) to improve the welfare and access to basic services of those living in rural areas and which are an integral part of and in line with the Council Community Plan and emerging priorities.
As part of the Basic Service Scheme criteria, there is a requirement for successful applications to secure 5% matching funding from the Council or a 25% match funding contribution where the Council is the lead applicant.
Members will be aware that provision has been made within the current Repairs & Renewal Programme for £5,000 match funding contribution during 2017/2018 with an additional £10,000 contribution during 2018/2019.
The Rural Development Programmes Manager has advised Officers within the Cultural & Community Services Unit of the following applications which are likely to be assessed under the above scheme. Members should be aware that none of the projects listed below are guaranteed any funding at this stage:
Organisation Project Anticipated Match cost funding requirement (Approx.) Glencare Community Group Refurbishment of St.Clares £50,000 £2,500 Community Hall Hillsborough Village Centre Internal expansion of £15,000 £750 Community Meeting Space Halftown Residents Refurbishment of £50,000 £2,500 Association Community Hall Dromara Connect. Refurbishment of hall for £50,000 £2,500 community use. Ballinderry War Memorial Refurbishment of hall for £50,000 £2,500 Hall community use. Lisburn & Castlereagh City Outdoor gym and Healthy £50,000 £16,500 Council (in partnership with Living Centre. Moneyreagh & District Community Association) TOTAL £27,250
` APPENDIX 3 REPORT OF HoS (CCS)
Members will note that the total match funding requirement, should all of the above projects proceed to letter of offer, equates to £27,250, which is £12,250 above the provision within the Repairs & Renewal Programme.
The Rural Development Programme Manager has advised that successful projects will be advised of the outcome of their applications in November 2017, with the majority of the project expenditure and match funding requirement taking place during the 2018/2019 financial year.
During the estimate process for 2017/2018 Officers will be aware of the detail of the successful applications, which will inform the final figure for the match funding requirement.
Recommendation Members are recommended to note the applications due for assessment under the Rural Development Fund Basic Services Scheme and agree an additional contribution of up to £12,250 into the R&R programme for 2018 / 2019 (this figure will be amended once the final assessment detail is known)
6. LEASES TO THIRD PARTY ORGANISATIONS
Members are advised that the Cultural & Community Services Unit currently lease / licence a range of internal spaces within community centres and external units to third party organisations/businesses, all of which have transferred over from the legacy Councils.
In order to streamline the approach taken to third party leasing across the Unit, Officers have been working with the Council’s legal advisors to make uniform the following lease agreements:
Organisation Leased space Dundonald Bowling Club Dungoyne Community Centre Lisburn & Castlereagh Citizens Advice Suite – Bridge Community Centre Advice Sea Cadets Sea Cadets Hall – Bridge Community Centre Ballybeen Men’s Motivational Group Units 2, 4, 7 & 8 Ballyoran Units East Belfast Sure Start Unit 1 Ballyoran Unit Neil Shield’s Auto Repairs Unit 3 Ballyoran Unit Valley Cabs Unit 6 Ballyoran Unit
The final terms of the leases are currently being finalised and will then be tabled at a future meeting of the Council for signing and sealing.
Recommendation Members are recommended to agree the progressing of the lease agreements for signing and sealing at a future meeting of the Council.
` APPENDIX 3 REPORT OF HoS (CCS)
7. VULNERABLE PERSONS RELOCATION SCHEME (VPRS)
Attached at Appendix 3 (C&CS) is a copy of correspondence received from the Department for Communities (DfC) in relation to a request for financial support towards annual storage costs for donated goods associated with the VPRS.
Members will be aware that the Council is currently represented on the operational working group for this scheme and have worked in partnership with other agencies and successfully settled a number of Syrian families within the Council area.
It is anticipated that further families may be settled within the Council area and access to donated goods from a central store would be beneficial.
Recommendation Members are recommended to approve an annual contribution of £273 towards the storage costs associated with the Vulnerable Persons Relocation Scheme.
8. 2017 / 2018 COMMUNITY FESTIVAL FUND SCHEME
Members are advised that at the closing date for the above fund 32 applications were received and assessed by a panel consisting of the Community Arts & Outreach Officer and the Peace Manager.
The total amount of budget available under the Community Festival Fund Programme is £65,000 and the total requested amount from applicants equates to £96,302.90, which, when assessed, resulted in an eligible amount of £81,268.52.
As a result of the scheme being oversubscribed by a total of £16,268.52, Members are asked to consider the following options to bring the scheme within the allocated budget;
Option 1 – Increase the pass mark to 54% Option 2 – Final allocation based on score award against eligible amount. Option 3 – Ranked % scoring against % allocation. Option 4 – 20% reduction applied to all eligible applications.
Attached at Appendix 4 (C&CS) is an analysis of all applications and the detail associated with each of the options listed above.
Members are reminded that groups deemed ineligible at the assessment stage will be afforded an opportunity to appeal. Should appeals be submitted and successful this will have an impact on the final allocation under the 2017/2018 scheme.
Recommendation Members are asked to consider the options for grant allocation under for the Community Festival Fund 2017 / 2018 and note the allocations under the agreed option.
` APPENDIX 3 REPORT OF HoS (CCS)
ITEMS FOR NOTING
9. TOURISIM NI GRADING – ISLAND ARTS CENTRE
Attached at Appendix 5 (C&CS) is a copy of correspondence from Tourism Northern Ireland regarding the tourism grading for the Island Arts Centre, which has been maintained at a four star rating.
The Tourism NI rating demonstrates the commitment of the Council’s Arts Service to providing opportunities for residents and visitors to access quality arts through a first class arts venue. The assessment made reference to the quality of the current ISLAND Arts Centre website, which is currently being re-designed to further improve the customer experience. Following the launch of the new site the service is hopeful of achieving a 5 star rating under the Tourism NI Scheme.
Recommendation Members are asked to note the Tourism NI 4 star grading of the ISLAND Arts Centre.
10. 2017/2018 COMMUNITY SUPPORT GRANT AWARDS
Members are advised that at the closing date for the above grant scheme, 61 applications had been received and are currently being assessed by Officers.
A detailed report on the assessment outcomes will be tabled at the meeting for Members information.
Recommendation Members are asked to note the awards under the 2017 / 2018 Community Support Grants Scheme.
11. PEACE IV PROGRAMME
Attached at Appendix 6 (C&CS) for Members information is a copy of the draft minutes from the Lisburn & Castlereagh Peace IV Partnership Meeting, which was held on 11th May 2017. Members will note the current updates on the Peace IV programme contained within the minutes.
Recommendation Members are asked to note the update in relation to the Peace IV Prorgamme. . 12. HILLSBOROUGH VILLAGE CENTRE
Members are reminded of the request received from Hillsborough Village Centre Ltd to present to the Leisure & Community Development Committee to appraise Members of their expansion and development plans. At the time it was agreed that in advance of any presentation that Officers, along with the Chair & Vice Chair, meet with the group and determine if a presentation is required.
` APPENDIX 3 REPORT OF HoS (CCS)
A meeting took place on 3rd May 2017 and attached at Appendix 7 (C&CS) is a copy of the outcome letter in relation to this. At this stage it is recommended a presentation to the Leisure & Community Development Committee is not required.
Recommendation. Members are asked to note the update in relation to Hillsborough Village Centre.
13. DEVELOPMENT TRUST NI & BUILDING CHANGE TRUST SEMINAR
Attached at Appendix 8 (C&CS) for Members information is detail in relation to the upcoming seminar, hosted by Building Change Trust & Development Trust NI, in regard to ‘How Legislation to Support Community Rights Can Help in our Regeneration Efforts’. Members will note that the seminar is due to take place on Thursday 15th June 2017 at the Duncairn Centre for Culture & Arts.
Should any Members be interested in attending the seminar they should contact Development Trust NI directly or by advising the Head of Service (Cultural & Community Services).
Recommendation Members are asked to note the detail in regard to the Development Trust NI & Building Change Trust information seminar.
Appendix 1 CCS Appendix 2 CCS
Community Centre Development Plan Community Centres
Bridge, Enler, Ballyoran Moneyreagh
APRIL 2017 – MARCH 2018 LCCC Community Centre Development Plans: – APRIL 2017 – MARCH 2018
Introduction
Community Centres act as places where members of the public can gather for group activities, learn new skills, have access to information and advice and gain social support. As public facilities they are open to everyone and opportunity should be given to members of the community who wish to have a say on the services provided.
With this in mind the purpose of this Development Plan is to provide a framework to develop and promote the Community Centres as a Community Hub which delivers needs based services to a high and professional standard. The aim will be to work with a range of stakeholders to identify gaps in current service provision, deliver needs based services and increase footfall.
The themes and outcomes are align with the themes outcomes of the Community Development Strategy and Action Plan 2016- 2019 including Resourcing Capacity and Change, Support and Delivery, Leading and Influencing and Building and Developing Capacity.
In line with Council’s Corporate and Community Plan the principles of high standards, accountability, diversity, partnership, inclusivity and empowerment run throughout the Community Centre Development Plan.
Our overall mission is to work together to deliver better lives for the whole community.
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LCCC Community Centre Development Plans: – APRIL 2017 – MARCH 2018
Bridge Community Centre
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LCCC Community Centre Development Plans: – APRIL 2017 – MARCH 2018
PRIORITY 1
Strategic Theme Service Standards – Resourcing Capacity and Change
Strategic Outcome High standard facility operating as a community hub working to full potential with the capacity to respond to existing and emerging local community need.
Outcomes Time Scale Key Outputs Performance Indicators Budget
A safe, clean, well maintained Health and Safety checks reviewed, updated Outputs completed and managed facility. May 2017 and monitored ensuring all are carried out and 100% External Audits/Checks recorded in the required manner. Passed Welcome efficient professional Cleaning rota to ensure cleaning is carried out environment in which to deliver to a high standard devised and implemented. % Customer satisfaction levels need based services. Repairs & Renewal programme compiled and implemented. Emergency evacuation procedures are reviewed and implemented.
Strong, well informed and well Practice standards developed for Community Outputs completed equipped team delivering an June 2017 Facilities. % Customer Satisfaction Levels efficient and professional service Day to day operation procedures reviewed, against agreed procedures and updated and implemented. standards. Staff Handbook produced and circulated for staff guidance. Staff fully understand and are compliant with Health and Safety requirements and procedures. Performance Management and monitoring standards agreed and implemented.
Optimum use of space available. Basement floor reconfigured providing Reconfiguration completed. June 2017 additional rooms for hire and free access to all % Increase in room bookings rooms simultaneously.
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LCCC Community Centre Development Plans: – APRIL 2017 – MARCH 2018
May 2017 Kitchen / dining area on basement floor % Diverse activities available provided for staff. (Potential outdoor sitting area possible.) Demolish garages. TBC Safe and secure area for Council archiving. Entertainments License obtained. Jan 2017 Pricing Policy: reviewed, updated, competitive.
Accessible, harmonised service April 2017 Microcache online booking system Number of hits to Online which meet community needs. implemented in the Bridge. Community Resource. Online Community Resource completed and June 2017 Number of grants administered Consistent standard of service launched. via the Grant Management delivery. Online Community Group and Grant July 2017 Management System re-built and launched. System. Full use of technology available. TBC Broadband upgraded. Number of updates and TBC Drop safe installed. relevance of community support Well informed and supported notes. Community and Voluntary Sector. Number of online room bookings.
Community members accessing May 2017 Advice Service lease renewed. Attendance at Advice relevant, high quality, Access to advice service through Workshops. collaborative direct programming. independent and free advice Level of marketing to promote Promotion of Advice Services. empowering them to deal with advice service provision. issues affecting their lives.
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LCCC Community Centre Development Plans: – APRIL 2017 – MARCH 2018
PRIORITY 2
Strategic Theme Serving the Community – Support and Delivery
Strategic Outcome Expertise, skills and relationships utilised to work together to deliver better lives for all.
Outcomes Time Scale Key Outputs Performance Indicators Budget
Facilities operating as community May 2017 Baseline of provision currently provided % increase of footfall % increase in community / voluntary hubs and delivering ‘needs based’ established. bookings. services. Ongoing Programme of activities to support increased usage, local partnership Level of satisfaction at programmes / events. development and building community % uptake at direct programming Communities taking an active role infrastructure. activities to further promote and develop Ongoing Develop strong working relationships local community facilities. with a range of stakeholders both within other Council Departments and outside Community Centre Staff the Council. empowered and taking an active role in centre development, promotion and relationship development.
Facilities operating as community 19 August Open Day – Saturday in August to open up Completion of direct programme £3000 hubs and delivering ‘needs based’ 2017 the Bridge to the community. Range of plan. activities including Arts and Crafts services. demonstrations, Health and Wellbeing Number of activities and level of checks and awareness, Family and uptake. Communities taking an active role Children’s activities, music, entertainment. Level of satisfaction at programmes to further promote and develop Participants: TBC Cost: Awaiting costs. / events. local community facilities. Use of Facility by other Council 8 weeks – 25 English Classes 20 week beginners class services, voluntary agencies and pre stage 1 ESOL for 20-25 participants. In
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LCCC Community Centre Development Plans: – APRIL 2017 – MARCH 2018
£4000 Increased awareness of different partnership with VPRS, Atlas, BURC, LCCC community organisations. April to 15 Good Relations. Costs £4000. cultures and identities in the Engagement in collaborative June 2017 community, dispelling myths and partnerships with a range of misperceptions. and 12 stakeholders. weeks 5 Sept % increase of footfall Increased skills and capacity of to 20 Nov % increase in community / voluntary local community and voluntary 2017 bookings. groups. £800 June 2017 / 2 Cultural Awareness Days. 22 June Health and Wellbeing awareness December Cultural Awareness and World Café event- raised. 2017 Welcome and Information Event for Syrian Families. December – Christmas event Community Centre Staff looking at the cultural aspects of Christmas. empowered and taking an active Numbers to be confirmed. £1740 role in centre development, 28 April – 23 Mindfulness Course to promote good promotion and relationship June 2017 mental health and stress reduction. 8 week course for 18 participants. Cost £580 development.
Sept 17- Progression Course(s) Mar18
September – Digital Assist Programme - Suited to No Charge
November adults with limited to no IT experience.
Participant lead on content of sessions 2017 3 sessions provided. Provided during office hours. Cost: Free of charge (to participants and Council). Start time post May 2017. £600 March 2018 International Women’s Day – celebration the contribution made by women. Partnership with Atlas Women’s Centre. 50 £600 participants. Cost £600. April- June 2 Taster / Demonstration Arts and Crafts session 20 participants per session (4) Cost £600.
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LCCC Community Centre Development Plans: – APRIL 2017 – MARCH 2018
2017 No Charge
Quarterly Community Group Training Calendar – provide a range of courses to promote Good Governance and build Community Group No Charge capacity. Participants 50. Costs covered by Community Development. September Go For It Small Business Programme 2017 – March Workshops. Go For It programme is going 2018 out to tender for outcome will not be known until June. 20 participants, cost free. Contact Eugene McGurkin, Manager Go For It Programme. TBA Women in Business Workshops / Fair Trade Steering Group Contact: Clora Gallagher Social Economy Workshops Contact: No Charge Patricia Mallon TBA September 4 week education programme re Irish 17 & March Culture and language 15 participants cost 18 covered by GR No Charge 4 week education programme about the Ulster Scots/Orange Culture and Language 15 participants cost covered by GR Oct 2017 & Key Institutions Programme encouraging January 2018 new groups to participant who haven’t participated in key institution work before eg No Charge Bands Forum, Orange Order, GAA 2 sessions of 20 people cost covered by GR. April-June Mediation Programme training a bank of 2017 mediator to work across the Council area on No Charge low level conflict issues in local communities. 20 participants over a 6 week course Cost covered by GR. June 2017 Decade of Centenaries Programme pre and No Charge post workshops for the 4 day residential to Messiness. 15 participants attending 4
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LCCC Community Centre Development Plans: – APRIL 2017 – MARCH 2018
workshops – 2 pre and 2 post. Cost covered by GR. TBC Community Worker Forum still to be developed. Opportunity to develop relationship with local community workers across Council area to identify gaps in provision and promote the Bridge. Quarterly meetings for 20 participants. Cost to be covered by Community Development. No Charge Meeting arranged with Community Development and Community Planning 23 March 2017. Oct/Now Good Relations Grant / Community Support £700 2017 Grant Programmes workshop to support community Groups applying for funding. 20 participants Costs covered by GR. January – New Year - New You Health and Wellbeing £600 March 2018 Awareness. 20 participants over 4 weeks. In Partnership with Caroline McGrath, Health Development Officer, SE Trust. Cost: £700 Either Free or TBA Up cycling Clothes / Furniture to be arranged.
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LCCC Community Centre Development Plans: – APRIL 2017 – MARCH 2018
September Stress Awareness and Emotional £350 2017- March Awareness Half Day Workshop In 2018 partnership with Employers for Disability for 20 participants. Cost: free if Employers for Disability application to Awards for All is successful; £350 if it is not. Outcome of application not before September 2017.
PRIORITY 3
Strategic Theme Marketing, Promotion and Information – Leading and Influencing
Strategic Outcome Connected, informed and empowered Community accessing relevant services.
Outcomes Time Scale Key Outputs Performance Indicators Budget
Facilities operating as community Develop and expand Community Group % increase of footfall No charge to hubs delivering on needs based Ongoing Contacts and reach out to Community % increase in community / voluntary Development information and services. and Voluntary groups across Lisburn and bookings. Plan Castlereagh. Level of satisfaction of current An active community accessing Promote widely the benefits of centre users. relevant services, activities and Ongoing registering with Community Services. % increase in community groups events which contribute to Once launched promote widely the registered. community infrastructure June 2017 Online Community Resource. development. Design, produce and promote quarterly
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LCCC Community Centre Development Plans: – APRIL 2017 – MARCH 2018
An informed, connected and Quarterly “What’s On” guides. empowered community. Design, produce and promote a room Annually hire brochure. Develop the contribution base to the E- zine by linking with internal and external stakeholders. Bi monthly Produce and deliver 6 Community Services E-zines. Ongoing Produce and circulate E-Bulletins as required. Ongoing Provide regular news, events and information updates through the Community Services website. Ongoing Utilise Council social media channels.
Facilities operating as community April 2017 Install Electronic Notice Board in the % increase of footfall Purchased in hubs delivering on needs based Bridge Reception area with a view to % increase in community / voluntary previous year. information and services. installation in other Community Facilities. bookings. May 2017 Install notice boards in appropriate Level of satisfaction of current An active community accessing oppositions throughout Community centre users. All Marketing relevant services, activities and Facilities. % increase in community groups costs coded to events which contribute to Display photographic and other evidence registered. Facilities and community infrastructure Ongoing of community services activities, events, Uptake of Direct Programming Resources development. exhibitions in Community Facilities. activities Marketing April 2017 Design, purchase and display pop up Code An informed, connected and stands. empowered community. May 2017 Develop information points in Receptions
to promote the work, activities and events of: Council Services, Arts & Museum Services, Council services and
Community & Voluntary Groups. Design, purchase and deliver branded May 2017 Community Services merchandise and materials.
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LCCC Community Centre Development Plans: – APRIL 2017 – MARCH 2018
PRIORITY 4
Strategic Theme Service Improvement – Building and Developing Capacity
Strategic Outcome Professional, consistently high quality service with all skills, systems and tools in place to support, deliver and continually improve services.
Strategic Actions Time Scale Key Outputs Performance Indicators Budget
Facilities operating as community Carry out service provision / needs % increase of footfall No Charge hubs and delivering ‘needs based’ Annual survey. % increase in community / voluntary services. Benchmark current service provision. bookings. Ongoing Identify current gaps in provision. Level of satisfaction at programmes Develop inter-team, Council and agency / events. Communities taking an active role Ongoing partnerships and complementary work % uptake at direct programming to further promote and develop practice to service gaps in provision. activities. local community facilities. Ongoing Forge strong collaborative working relationships with Community and Community Centre Staff Voluntary groups. empowered and taking an active Compile survey report and incorporate role in centre development, recommendations into development promotion and relationship plans. development.
Facilities operating as community Annual Carry out annual Customer Service % increase of footfall No Charge hubs and delivering ‘needs based’ Ongoing Survey. % increase in community / voluntary services. Carry out evaluations for every bookings. event/activity April 2017 Broadening of range of provision Actively encourage immediate feedback Communities taking an active role provided Ongoing via E-communications. to further promote and develop Level of satisfaction at programmes Continuously review service / events. improvement. Level of uptake at direct
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LCCC Community Centre Development Plans: – APRIL 2017 – MARCH 2018
local community facilities. Ongoing Complaints to be dealt with in programming activities accordance with the Council Complaints Community Centre Staff As required policy. empowered and taking an active Monitor complaints and incorporate role in centre development, Ongoing learning from dealing with complaints promotion and relationship into service improvement action plans. development. Customer Care training provided for To be staff. Confirmed April- September 2017
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LCCC Community Centre Development Plans: – APRIL 2017 – MARCH 2018
ENLER COMMUNITY CENTRE
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LCCC Community Centre Development Plans: – APRIL 2017 – MARCH 2018
PRIORITY
Strategic Theme Resourcing capacity and change
Strategic Outcome Local groups, facilities and resources are working to their full potential to deliver on existing and emerging local need
Shared Community Facilities Strategic Action
Outcomes Time Scale Objectives / Actions Performance Indicators Budget Coordinated by
Centres are managed effectively Centre Management & Outputs/outcomes completed st & efficiently 1 April 2017- Staffing 100% External Audits/Checks 31 March Review & implementation of Passed 2018 cleaning services % Customer satisfaction levels Increased usage of centres/room Conditions of hire & Pricing hire policy is implemented in Increased footfall at centres centres User satisfaction surveys Communities resourced to deliver needs based services to Maintenance issues Staff supervision their client community identified & works Maintenance checks pass completed through a Collaboration and partnership planned programme working with user groups to Staffing & Building related develop services to meet the Policies & procedures are needs of the community reviewed & implemented Monitoring & Evaluation of A safe, clean, well maintained programmes i.e. - Annual and managed facility. user satisfaction surveys,
Marketing & PR – design Welcome efficient professional booklet / promotional environment in which to deliver material need based services. Develop volunteering
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LCCC Community Centre Development Plans: – APRIL 2017 – MARCH 2018
opportunities Health and Safety checks reviewed, updated and monitored ensuring all are carried out and recorded in the required manner. Cleaning rota to ensure cleaning is carried out to a high standard devised and implemented. Repairs & Renewal programme compiled and implemented. Emergency evacuation procedures are reviewed and implemented.
Strong, well informed and well Staff receive mandatory Outputs completed equipped team delivering an training in policies and % Customer Satisfaction Levels efficient and professional service procedures & as per job against agreed procedures and roles and responsibilities standards. Practice standards developed for Community Facilities. Day to day operation procedures reviewed, updated and implemented. Staff Handbook produced and circulated for staff guidance. Staff fully understand and are compliant with Health and Safety requirements and procedures. Performance Management and monitoring standards agreed and implemented.
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LCCC Community Centre Development Plans: – APRIL 2017 – MARCH 2018
Optimum use of space available Develop additional storage Reconfiguration completed. space % Increase in room bookings Centres facilities & equipment Safe and secure area for % Diverse activities available are secure & safe spaces for Council archiving. community use. Entertainments License Number of online room obtained. bookings. Accessible, harmonised service Pricing Policy: reviewed, which meet community needs. updated, competitive. Secure areas where Consistent standard of service required delivery.
Full use of technology available.
Well informed and supported Community and Voluntary Sector.
Community members accessing May 2017 Advice Service lease Attendance at Advice relevant, high quality, renewed. Workshops. Access to advice service independent and free advice Level of marketing to promote through collaborative direct empowering them to deal with programming. advice service provision. issues affecting their lives. Promotion of Advice Services.
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LCCC Community Centre Development Plans: – APRIL 2017 – MARCH 2018
Afterschool’s provision in 1st June 2017 Afterschool’s programme – No of children participating Cost per child Ballybeen Ballybeen area addressing a gap (Partnership project LCCC & £2.00 per day Women’s centre in services 31 March Ballybeen Womens centre) No of sessions & LCCC Centre 2018 Venue hire staff Education & Skills development (Catering for 24 children) Programme of activities (Main hall (4 in arts, community safety, healthy Opening days & Minor activities days/ times - Educational visits to – No of families participating Hall 1 day) Monday- RADAR, Parents supported with caring Thursday 2-4 Open Farm, Feedback from participants & staff Staffing costs 2 responsibilities pm Museum BWC staff Easter & Summer covered by Communities resourced to Staffing hrs BWC - £6803.44 Activities deliver needs based services to 1.30-4.30pm their client community Administration, policies, & 1 x LCCC
procedures, inspection, family staff to support Collaboration and partnership information booklet, registration with cleaning & working with user groups to packs, Childcare Registration set up. develop services to meet the (board registered ) – BWC staff needs of the community Catering - £980 LCCC staff to provide support Educational with set up & clear down, risk visits entrance assessments, policy costs £1610 development etc. Equipment costs
£500
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LCCC Community Centre Development Plans: – APRIL 2017 – MARCH 2018
Outcomes Time Scale Objectives / Actions Performance Indicators/ Budget Co ordinated Beneficiaries by
Education & Skills development 9-1 Mon – Fri Toddlers group (coordinated No of children participating Facilitated by Ballybeen in arts, community safety, healthy by Ballybeen Womens centre) BWC who hire Women’s centre activities No of sessions main hall/use of kitchen Parents supported with caring Programme of activities responsibilities No of families participating Communities resourced to deliver needs based services to Feedback from participants & staff their client community
Collaboration and partnership working with user groups to develop services to meet the needs of the community
Communities resourced to Programmes coordinated by No of children, older people, young Income – room deliver needs based services to user groups people participating hire their client community Tuesdays Judo club 6.30-9.45 & ‐ Judo classes – No of sessions/events Collaboration and partnership Sat 10-12.30 Brownies/Girl Programme of activities working guides Mon 6.30- ‐ Brownie / Girl guides Emotional, physical and social 9pm Tues No of families participating health & wellbeing & interaction 6.30-7,30 Feedback from participants & staff Enhanced skills and capacity development Tues 7-8 & Tabernacle Reduced isolation, confidence Sun 11am- ‐ Community church church building, enhanced quality of life 9pm and community spirit Citizens advice Wed 10am- ‐ Citizens Advice Access to local services 3pm
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LCCC Community Centre Development Plans: – APRIL 2017 – MARCH 2018
Thur 10-6pm ‐ Lifeline Lifeline ‐ Bowls Tue 2-4pm Bowling club ‐ Birthday parties Ongoing Gymnastics club ‐ Gymnastics Thur 6-8pm ‐ Dancing class Dancing Tutor- Tue 6.30- Maxis dancers
9.45 & Sat 10-12.30 ‐ Deaf running club Deaf running club Wed 7-8 Ballet tutor Wed 2.30- ‐ Ballet 4.30 ‐ Dungoyne FC Dungoyne FC Sat/Sun
Outcomes Time Scale Objectives / Actions Performance Indicators/ Budget Coordinated by Beneficiaries
Programmes coordinated by No of children, older people, young Delivered as Leisure LCCC staff people participating part of Direct staff/Everybody programing / Active staff ‐ Exercise No of sessions/events classes/Bootcamp (in LCCC (LCCC) conjunction with LCCC Programme of activities programmes
everybody Active staff ) budget No of families participating
Feedback from participants & staff ‐ Cook it classes – led by CSAW/Health &
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LCCC Community Centre Development Plans: – APRIL 2017 – MARCH 2018
CSAW & LCCC Health wellbeing staff & wellbeing staff – Kerri Simms
Community Arts ‐ Arts & crafts classes/ & Outreach upcycling, painting / officer, singing
Economic ‐ Economic Development Development programmes into employment, workshops staff – Women into Business,
Go for it & social enterprise
Community ‐ Community Planning planning staff/ DEA meetings Community Services staff
Outcomes Time Scale Objectives / Actions Performance Indicators/ Budget Coordinated by Beneficiaries
Communities resourced to TBC ‐ Health & craft open No of children, older people, young Main hall/Minor Centre staff, deliver needs based services to day showcasing range people participating Hall room hire Community their client community of support providers, Centre No of sessions/events healthy eating, Catering £400 Collaboration and partnership Coordinator, complimentary working with user groups to Programme of activities CDO, GRO, develop services to meet the therapies, healthy eating Community Arts demonstrations, blood No of families participating & Outreach
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LCCC Community Centre Development Plans: – APRIL 2017 – MARCH 2018
needs of the community pressure/cholesterol Feedback from participants & staff officer, Health & checks wellbeing staff , Emotional, physical and social No of meetings/outcomes achieved Macmillan health & wellbeing needs met & interaction increased amongst coordinator community Community Enhanced skills and capacity Associations development BIG & Youth Reduced isolation, enhanced Service, quality of life and community Ballyoran Arts spirit group, Health Increased access to local Trust & services agencies, PSNI, PCSP, NIHE, Ballybeen Allotment group, BIG
Belfast Health Trust
Health Promotion agency
Action cancer, Chest heart & stroke
Ascert, CDHN
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LCCC Community Centre Development Plans: – APRIL 2017 – MARCH 2018
BALLYORAN COMMUNITY CENTRE
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LCCC Community Centre Development Plans: – APRIL 2017 – MARCH 2018
PRIORITY
Strategic Theme Resourcing capacity and change BALLYORAN
Strategic Outcome Local groups, facilities and resources are working to their full potential to deliver on existing and emerging local need
Shared Community Facilities Strategic Action
Outcomes Time Scale Objectives/Actions Performance Indicators Budget Coordinated by
1st April 2017- Centres are managed effectively Centre Management & Outputs/outcomes completed & efficiently 31 March Staffing 100% External Audits/Checks 2018 Review & implementation of Passed cleaning services % Customer satisfaction levels
Increased usage of centres/room Conditions of hire & Pricing hire policy is implemented in Increased footfall at centres centres User satisfaction surveys Communities resourced to deliver needs based services to Maintenance issues Staff supervision their client community identified & works Maintenance checks pass completed through a Collaboration and partnership planned programme working with user groups to Staffing & Building related develop services to meet the Policies & procedures are needs of the community reviewed & implemented Monitoring & Evaluation of A safe, clean, well maintained programmes i.e. - Annual and managed facility. user satisfaction surveys,
Marketing & PR – design Welcome efficient professional booklet / promotional environment in which to deliver material need based services.
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LCCC Community Centre Development Plans: – APRIL 2017 – MARCH 2018
Develop volunteering opportunities Health and Safety checks reviewed, updated and monitored ensuring all are carried out and recorded in the required manner. Cleaning rota to ensure cleaning is carried out to a high standard devised and implemented. Repairs & Renewal programme compiled and implemented. Emergency evacuation procedures are reviewed and implemented.
Strong, well informed and well Staff receive mandatory Outputs completed equipped team delivering an training in policies and % Customer Satisfaction Levels efficient and professional service procedures & as per job against agreed procedures and roles and responsibilities standards. Practice standards developed for Community Facilities. Day to day operation procedures reviewed, updated and implemented. Staff Handbook produced and circulated for staff guidance. Staff fully understand and are compliant with Health and Safety requirements and procedures. Performance Management
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LCCC Community Centre Development Plans: – APRIL 2017 – MARCH 2018
and monitoring standards agreed and implemented.
Optimum use of space available Safe and secure area for Reconfiguration completed. Council archiving. % Increase in room bookings Centres facilities & equipment Entertainments License % Diverse activities available are secure & safe spaces for obtained. community use. Pricing Policy: reviewed, Number of online room updated, competitive. bookings. Accessible, harmonised service Secure areas where which meet community needs. required
Consistent standard of service delivery.
Full use of technology available.
Well informed and supported Community and Voluntary Sector.
Afterschool’s provision in 1st June Develop Afterschool’s No of children participating Costs - £1.50 Ballybeen area addressing a gap 2017-Mar programme (incl Homework per child No of sessions in services 2018 club) – Room hire – Education & Skills development Programme of activities Catering for 24 children main hall in arts, community safety, healthy activities Monday, No of families participating Pool, snooker football, Staffing costs – Tuesday, PlayStation 3 centre staff & Parents supported with caring Wednesday responsibilities 1 volunteer - Cinema 2-4.15 pm Collaboration and partnership Tuck shop Catering working to meet the needs of the (opening community hours) Homework club Equipment costs Staffing hrs Easter & Summer Increased sustainability of 1.30-5pm 1 staff Direct
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LCCC Community Centre Development Plans: – APRIL 2017 – MARCH 2018
community organisations Catering schemes programming snack –at 3.15pm 1 volunteer Administration, polices & Communities resourced to procedures, inspection, family 2 centre staff deliver needs based services to their client community information booklet, registration packs
Outcomes Time Scale Key Actions Performance Indicators Budget Coordinated by
Communities resourced to 1st Nov 2017- ‐ Computer classes No of children participating Room hire Centre staff, deliver needs based services to 31 March facilitated by Digital Community their client community 2018 assist – Business in the No of sessions Wi-Fi – (tbc) Centre Community ) – how to Coordinator, Collaboration and partnership Programme of activities Equipment costs do your online shop, use Community Arts working with user groups to – laptops etc. develop services to meet the the internet No of families participating & Outreach needs of the community ‐ Install Wi-Fi in Ballyoran officer, Feedback from participants & staff Emotional, physical and social Develop policies with IT ‐ Wi-Fi installation health & wellbeing needs met & ‐ Link with SERC & interaction increased amongst Community Ballybeen Womens community Associations centre – Literacy, Enhanced skills and capacity numeracy and ECDL Business in the development classes, back into community employment Reduced isolation, enhanced quality of life and community Economic spirit Development
Increased access to local services
Communities resourced to Programmes coordinated by No of children, older people, young Delivered as Leisure deliver needs based services to part of Direct staff/Everybody
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LCCC Community Centre Development Plans: – APRIL 2017 – MARCH 2018
their client community LCCC staff people participating programing / Active staff LCCC (LCCC) Collaboration and partnership ‐ Exercise No of sessions/events classes/Bootcamp (in programmes working with user groups to develop services to meet the conjunction with LCCC Programme of activities budget needs of the community everybody Active staff ) No of families participating Emotional, physical and social CSAW/Health & health & wellbeing needs met & Feedback from participants & staff ‐ Cook it classes – led by interaction increased amongst wellbeing staff CSAW & LCCC Health community & wellbeing staff – Kerri Enhanced skills and capacity Simms development Community Arts
& Outreach Reduced isolation, enhanced ‐ Arts & crafts classes/ officer, quality of life and community upcycling, painting / spirit singing
Increased access to local Economic services ‐ Economic Development Development .0. programmes into staff employment, workshops
– Women into Business, Go for it & social
enterprise Community planning staff/ ‐ Community Planning Community DEA meetings Services staff
Communities resourced to Tue 7.30- ‐ Old Thyme dance No of children, older people, young deliver needs based services to 10pm people participating ‐ Cinema club
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LCCC Community Centre Development Plans: – APRIL 2017 – MARCH 2018
their client community 10-12am ‐ IFA coaching No of sessions/events (Ballyoran) Collaboration and partnership Ongoing Programme of activities working Sat 9.30- No of families participating Emotional, physical and social 12.30 ‐ Youth clubs Feedback from participants & staff health & wellbeing & interaction Wed 5.30- Enhanced skills and capacity 7.30 Kingdom Community ‐ development church Sun 9.30- Reduced isolation, confidence 1.30/ 6-8pm ‐ Dungoyne FC building, enhanced quality of life ‐ Indoor Bowls and community spirit Wed 7-8/ Sun 10-12 ‐ Birthday parties Access to local services Thurs 2-3.30 ‐ Army cadets
Ongoing Band ‐
Wed 7-9 ‐ Age NI Mon 7-9/ Thu 6-7
‐ Dungoyne toddlers With Community Mon 10-1 ‐ Football Arts staff
IFA
Mon 5-6 4 LCCC staff (1 from DP) & 1 Mon 8-9 volunteer
Monday 7th – Summer Scheme Programme No of children, young people Cost per child Staffing – Neil Friday 11th of activities –sports and leisure Dawn Naomi
April 2017 29 | Page
LCCC Community Centre Development Plans: – APRIL 2017 – MARCH 2018
August activities, arts and craft work, participating £30 Kellie, Matthew upcycling, (£8.10) per hr No of sessions/events £50 for family of Ella (volunteer) Music and dance. 2 Programme of activities
10.00am – No of families participating 25 hrs 4 staff & 3.00pm 9.45-2.45 Feedback from participants & staff 27.5 hrs leader in charge
Communities resourced to Summer ‐ Multicultural event No of children, older people, young Venue costs Centre staff, deliver needs based services to 2017 people participating Community ‐ (in conjunction with their client community Catering costs Centre Good relations No of sessions/events Coordinator, Collaboration and partnership Moneyreagh Cty Assoc , Facilitator costs working BIG & Youth Service, Programme of activities Good relations Ballyoran Arts group, Equipment costs officer, CDO, No of families participating Emotional, physical and social Health Trust & Community Arts health & wellbeing & interaction agencies, PSNI, NIHE, Feedback from participants & staff (Good relations & Outreach budget) officer, Enhanced skills and capacity Belfast Friendship development group, BIG) Reduced isolation, enhanced quality of life and community ‐ Football tournament Community Oct -Dec spirit ‐ Christmas Grotto event Associations 2017 for all communities Access to local services BIG & Youth (BAGIT, BIG( Design & Service, Increased skills, understanding build of a Christmas Ballyoran Arts & respect for other cultures & grotto depicting diverse diversity communities in group, Health
Ballybeen with Trust & Relationship building /easing Community Arts / Good agencies, PSNI, community tensions in the PCSP, NIHE,
April 2017 30 | Page
LCCC Community Centre Development Plans: – APRIL 2017 – MARCH 2018
community relations staff Ballybeen Allotment group July 2017 ‐ July Community festival Direct (BAGIT) request for programming Football clubs support for community festival
April 2017 31 | Page
LCCC Community Centre Development Plans: – APRIL 2017 – MARCH 2018
MONEYREAGH COMMUNITY CENTRE
April 2017 32 | Page
LCCC Community Centre Development Plans: – APRIL 2017 – MARCH 2018
PRIORITY
Strategic Theme Resourcing capacity and change
Strategic Outcome Local groups, facilities and resources are working to their full potential to deliver on existing and emerging local need
Shared Community Facilities Strategic Action
Outcomes Time Scale Key Actions Performance Indicators Budget Co ordinated by
1st April 2017- Centres are managed effectively Centre Management & Outputs/outcomes completed & efficiently 31 March Staffing 100% External Audits/Checks 2018 Review & implementation of Passed cleaning services % Customer satisfaction levels
Increased usage of centres/room Conditions of hire & Pricing hire policy is implemented in Increased footfall at centres centres User satisfaction surveys Communities resourced to deliver needs based services to Maintenance issues Staff supervision their client community identified & works Maintenance checks pass completed through a Collaboration and partnership planned programme working with user groups to Staffing & Building related develop services to meet the Policies & procedures are needs of the community reviewed & implemented Monitoring & Evaluation of A safe, clean, well maintained programmes i.e. - Annual and managed facility. user satisfaction surveys,
Marketing & PR – design Welcome efficient professional booklet / promotional environment in which to deliver material need based services. Develop volunteering
opportunities
April 2017 33 | Page
LCCC Community Centre Development Plans: – APRIL 2017 – MARCH 2018
Health and Safety checks reviewed, updated and monitored ensuring all are carried out and recorded in the required manner. Cleaning rota to ensure cleaning is carried out to a high standard devised and implemented. Repairs & Renewal programme compiled and implemented. Emergency evacuation procedures are reviewed and implemented.
Strong, well informed and well Staff receive mandatory Outputs completed equipped team delivering an training in policies and % Customer Satisfaction Levels efficient and professional service procedures & as per job against agreed procedures and roles and responsibilities standards. Practice standards developed for Community Facilities. Day to day operation procedures reviewed, updated and implemented. Staff Handbook produced and circulated for staff guidance. Staff fully understand and are compliant with Health and Safety requirements and procedures. Performance Management and monitoring standards agreed and implemented.
April 2017 34 | Page
LCCC Community Centre Development Plans: – APRIL 2017 – MARCH 2018
Optimum use of space available Safe and secure area for Reconfiguration completed. Council archiving. % Increase in room bookings Centres facilities & equipment Entertainments License % Diverse activities available are secure & safe spaces for obtained. community use. Pricing Policy: reviewed, Number of online room updated, competitive. bookings. Accessible, harmonised service Secure areas where which meet community needs. required
Consistent standard of service delivery.
Full use of technology available.
Well informed and supported Community and Voluntary Sector. Communities resourced to Dependent ‐ Computer classes (in No of children participating Venue costs Centre staff, deliver needs based services to on Wi-Fi conjunction with Community their client community installation in Moneyreagh Cty Assoc , No of sessions Wi-Fi - tbc Centre Nov 2017 & Digital assist) – how Collaboration and partnership Programme of activities Coordinator, to do your online shop, working Community Arts use the internet No of families participating Equipment costs & Outreach Educational attainment, ‐ Install Wi-Fi in – laptops etc. officer, enhanced skills and capacity Feedback from participants & staff Moneyreagh CC development already in centre
‐ Develop policies with IT available Reduced isolation, enhanced Community quality of life and community ‐ Link with SERC & Associations spirit Ballybeen Womens centre – Literacy, Business in the numeracy and ECDL community classes, back into employment Economic
April 2017 35 | Page
LCCC Community Centre Development Plans: – APRIL 2017 – MARCH 2018
Development
Communities resourced to ‐ Exercise No of children, older people, young Venue costs Centre staff, deliver needs based services to classes/Bootcamp people participating Community their client community Catering costs Centre (in conjunction with No of sessions/events Coordinator, Collaboration and partnership Moneyreagh Cty Assoc Trainer costs working ,link with application to Programme of activities Leisure staff (LCCC) Rural Development Emotional, physical and social No of families participating Community Arts health & wellbeing & interaction programme application Feedback from participants & staff Equipment costs & Outreach Enhanced skills and capacity ‐ Cook it classes officer, development ‐ Economic Development Reduced isolation, confidence programmes into building, enhanced quality of life employment, workshops Community and community spirit – Women into Business, Associations Go for it & social Access to local services enterprise Exercise tutor
‐ Moneyreagh Primary Cook it facilitator with Health ‐ WI Trust ‐ Tiny’s coffee morning
‐ Youth club (Youth Economic service Development ‐ Arts & crafts classes/ MDCA upcycling, painting / singing ‐ Community church School ‐ Gransha church
‐ Judo classes –
‐ Taekwondo
April 2017 36 | Page
LCCC Community Centre Development Plans: – APRIL 2017 – MARCH 2018
‐ Yoga
‐ Badminton
‐ Birthday parties (all centres)
‐ Gardening club (Moneyreagh) ‐ Book club MCDA, LCCC staff
‐ Tai chi
WI, Centre staff ‐ Older peoples table tennis WI, WI centre
‐ Spring event Open day staff WI – stalls , knitwear, £1 entrance health crafts, what’s on in centres £1 MCDA, ‐ Horse Charity Drive tea/coffee/cake Crothers, each person School,
£60 venue
Young farmers,
April 2017 37 | Page
LCCC Community Centre Development Plans: – APRIL 2017 – MARCH 2018
‐ Tea dance MCDA, LCCC staff, £1 per person/Cost LCCC with Judo £250 Federation Judo for adults £100 School parents & MCDA ‐ Yoga class
£180 ‐ Community Planning DEA meetings Communities resourced to Summer ‐ Multicultural event No of children, older people, young Venue costs Centre staff, deliver needs based services to 2017 delivered in partnership people participating Community their client community with Good relations Catering costs Centre No of sessions/events officer Coordinator, Collaboration and partnership Facilitator costs working ‐ (in conjunction with Programme of activities Good relations Good relations Equipment costs officer, CDO, No of families participating Emotional, physical and social Moneyreagh Cty Assoc , Community Arts health & wellbeing & interaction Youth Service, Feedback from participants & staff (Good relations & Outreach Enhanced skills and capacity Ballyoran Arts group, budget) officer, development Health Trust & agencies, PSNI, NIHE, Moneyreagh Reduced isolation, enhanced School quality of life and community Belfast Friendship spirit group)
Access to local services MDCA
Increased skills, understanding & respect for other cultures & diversity Community Associations Relationship building /easing
April 2017 38 | Page
LCCC Community Centre Development Plans: – APRIL 2017 – MARCH 2018
community tensions in the Youth Service, , community Health Trust & agencies, PSNI,
PCSP, NIHE,
Football clubs
Summer scheme provision in Monday 31st Facilitate 1 week Summer No of children, older people, young (Free Venue) LCCC staff Moneyreagh area addressing a July – Friday scheme - sports and leisure people participating 60 children MDCA gap in services 4th August activities, arts and craft work, 4 staff @3 hours Moneyreagh PS No of sessions/events 5 days Education & Skills development upcycling, 10am-3pm £515 Income in arts, community safety, healthy Programme of activities £1500 activities Music and dance. No of families participating Parents supported with caring responsibilities Feedback from participants & staff
Collaboration and partnership working
Increased sustainability of community organisations
Communities resourced to deliver needs based services to their client community
Communities resourced to To be ‐ Health & craft open day No of children, older people, young Main hall/Minor Centre staff, deliver needs based services to decided (part of health people participating Hall room hire Community their client community programme) Centre No of sessions/events showcasing range of Catering £400 Collaboration and partnership Coordinator, support providers, working Programme of activities CDO, GRO, healthy eating, Community Arts Emotional, physical and social complimentary & Outreach
April 2017 39 | Page
LCCC Community Centre Development Plans: – APRIL 2017 – MARCH 2018
health & wellbeing & interaction therapies, healthy eating No of families participating officer, demonstrations, blood Enhanced skills and capacity pressure/cholesterol Feedback from participants & staff development checks Community Reduced isolation, enhanced ‐ Associations quality of life and community spirit MDCA & Youth Access to local services Service, Health Trust & agencies, PSNI, PCSP, NIHE,
Belfast Health Trust
Health Promotion agency
Health & wellbeing staff at LCCC
April 2017 40 | Page
Appendix 3 CCS
Appendix 4 CCS Appendix 5 CCS Appendix 6 CCS
LCCC Peace IV Partnership
Minutes of the proceedings of the LCCC PEACE IV Partnership held in The Chestnut Suite, Lagan Valley Island, Thursday 11th May 2017 at 5pm
1. Attendance
Partnership:
Ald Stephen Martin (Vice Chair) APNI Cllr Uel Mackin DUP Cllr Ben Mallon DUP Cllr Rhoda Walker DUP Cllr Alexander Redpath UUP Cllr John Palmer UUP Ald Geraldine Rice MBE Independent Cllr Andrew Girvan TUV Patricia Lewsley‐Mooney TWN Pauline McMullan Lisburn YMCA Peter Crory Lagan Valley Vineyard Diane Ewart (5.20pm) TADA Rural Network Stephen Dallas Education Authority Ralston Perera South Eastern Health Trust Angela McCann Policing and Community Safety Partnership
Secretariat: Ryan Black Head of Service Niamh O’Carolan Peace Programme Manager Donna Casey Peace Audit and Verification Officer
2. Apologies: Cllr Johnathan Craig (Chair) DUP Cllr Luke Poots DUP Cllr Sharon Skillen DUP Mabel Scullion Early Intervention Lisburn Adrian Bird Resurgam Trust
Ald Stephen Martin welcomed everyone to the meeting and informed the group that he would be chairing the meeting in the absence of Cllr Jonathan Craig. He informed members that Cllr Craig’s sister had passed away suddenly and expressed sympathy with Cllr Craig and his family on behalf of the Partnership at this time. 3. Minutes of the Partnership Meeting held on 25th November 2016 and Matters Arising Ald Stephen Martin invited members to review the minutes of the Partnership meeting held on 25th November 2016 for accuracy.
RESOLVED: That the minutes of the Peace IV Partnership meeting of 25th November 2016 be adopted as a true and accurate record of proceedings. Proposed: Patricia Lewsley‐Mooney, Seconded: Ralston Perera
4. Conflict of Interest Ald Martin asked if anyone wished to declare a conflict of interest on any of the items on today’s agenda. No declarations were made.
5. Draft Conflict of Interest Policy Niamh invited members to review the draft Conflict of Interest Policy and asked members if they had any comments or questions in relation to the policy.
RESOLVED: That the draft Conflict of Interest Policy be adopted by the Partnership. Proposed: Ralston Perera, Seconded: Cllr Uel Mackin
6. Peace IV Update Niamh outlined the progress made from the last Partnership meeting: 1. The issue with the make‐up of the Partnership has now been resolved with SEUPB. 2. The SEUPB have pre‐populated the eMS (electronic monitoring system) database system with the approved outline projects and budgets. Niamh further explained that she was currently examining the detail on the database and is required to report back to the SEUPB with any issues / discrepancies. 3. Two of the projects detailed in the Action Plan have been disallowed: i. Building Positive Relations – Communication Project – Budget £47,817 ii. Children & Young People – Early Years Project – Budget £100,000
Niamh informed the group that other Local Action Plans with a communication/ development project included, also had this element disallowed. SEUPB intend to deliver some of this training themselves. In addition, the Early Years Project will now be delivered at a regional level and therefore to avoid duplication at local level, it has been removed from any Local Action Plans in which had it had appeared.
Niamh explained that the LCCC Peace Partnership can re‐bid for the expenditure within the themes, and therefore the funding had not been lost to the Council Area. She outlined that the approach other Councils have taken was to add the disallowed expenditure to previously approved projects. Ryan Black added that before that would be proposed to the Partnership, Council Officers would review the paperwork from the consultation process to ensure that no other project opportunities had been missed.
A few questions were raised about community engagement given that the consultation process concluded at the end of the summer 2016. Ryan Black stated that the launch of Peace IV would be an opportunity to re‐engage the community in the process. Patricia Lewsley‐Mooney also queried how the women’s project would be awarded. Niamh acknowledged that this had not been finalised at this stage but that a Partnership approach was envisaged.
7. Partnership Agreement Alderman Martin informed members that the Partnership Agreement had now been approved by the Leisure and Community Services Committee and would now be passed around each member to be signed.
8. Sub Working Groups Niamh advised members to form three subgroups to reflect the 3 themes of the Peace IV Local Action Plan. Alderman Martin asked members to nominate themselves if they wished to sit on any of the working groups and asked Niamh to forward an email to all Partnership Members to ensure everyone had an opportunity to get involved.
Members who wished to be considered for each working group is as follows:
Children & Young People Shared Space & Services Building Positive Relations ‐ Pauline McMullan ‐ Cllr Alexander ‐ Cllr Stephen Martin ‐ Stephen Dallas Redpath ‐ Cllr Rhoda Walker ‐ Cllr Ben Mallon ‐ Cllr Andrew Girvan ‐ Peter Crory ‐ Cllr Uel Mackin ‐ Patricia Lewsley‐Mooney ‐ Angela McCann
9. Launch of Peace IV
Niamh informed the group that as the Partnership was still waiting on a Letter of Offer, a date for the Peace Launch had not been finalised. She stated that she was hopeful of a draft Letter of Offer in the next few weeks, and that it is anticipated that the launch will take place in June 2017. Ryan Black added that it was important to stress that £2.5 million is being invested in the Council Area and that is good news for the local community. Alderman Martin asked if Niamh and Ryan could agree a date, and let members know as soon as it is possible.
10. Any Other Business
Pauline McMullan raised a query around the regionally funded projects in the Lisburn and Castlereagh Council Area. Niamh stated that LCCC had not forwarded a bid for any Regional Peace funds so there was no duplication with the Local Plan.
11. Date of Next Meeting
Ald Martin noted that given the upcoming elections, it would be prudent to leave the next meeting until after 8th June. Niamh agreed that she would email members with a confirmed date.
The meeting closed at 5.35pm
Appendix 7 CCS Appendix 8 CCS
LISBURN & CASTLEREAGH CITY COUNCIL MEETING OF LEISURE & COMMUNITY DEVELOPMENT COMMITTEE TUESDAY 6TH JUNE 2017
REPORT BY HEAD OF SERVICE (SPORTS SERVICES)
PURPOSE AND BACKGROUND
The purpose of this report is to set out for Members’ consideration a number of recommendations relating to the operation of the Council.
The following items are for decision:
1. Collection of Green Fees and Ancillary Services at Aberdelghy Golf Course 2. Heros 2017 – Formal request for Ice Time at Dundonald International Ice Bowl 3. East Point Entertainment Village Dundonald – Change of Postal Address 4. Castlereagh Hills Golf Course: Introduction of “Dynamic Pricing” approach. 5. Netball N.I. – Request for Assistance in Hosting International Test Series at Lisburn Racquets Club (19th – 23rd June 2017)
The following items are for noting:
6. 2017 Westminster Election – Use of Council facilities as Polling Stations 7. Sports Services – Financial Performance April 2016 – March 2017 8. Lisnagarvey Hockey Club: Hosting International Tournament – Request for Support in the form of Temporary Seating 9. Active Ageing Quarterly Report (January – March 2017) 10. Castlereagh Hills Golf Course Licence Agreement with Castlereagh Hills Golf Club
ITEMS FOR DECISION: -
1. COLLECTION OF GREEN FEES AND ANCILLARY SERVICES AT ABERDELGHY GOLF COURSE
Members may recall they previously agreed to the extension of the Contract for Collection of Green Fees and Ancillary Servicers at Aberdelghy with Lambeg Golf Shop up to 31st March 2017.
This extension was approved on the basis that the Local Facilities Manager post approved by Lisburn & Castlereagh City Council in the Sports Services Management Structure was to be filled and the officer responsible would carry out a review of management options at both Castlereagh Hills Golf Course and Aberdelghy Golf Course.
Unfortunately for a number of unforeseen reasons the recruitment of a Local Facilities Manager was only recently initiated and at present that process is on hold. Until such time as there is clarity on the Management Structure the review of Management options cannot take place. Therefore given the ongoing professional and efficient services provided by Lambeg Golf Shop it is recommended the existing contract is further extended to 31st March 2018, it being noted that if a review of Management options has not taken place procurement will have to be initiated in late 2017 to facilitate a new contract.
RECOMMENDATION
It is recommended the contract with Lambeg Golf Shop for the collection of Green Fees and Ancillary Services at Aberdelghy be further extended to 31st March 2018 it being noted that if a review of Management options has not taken place procurement will have to be initiated in late 2017 to facilitate a new contract.
2. HEROS (Hockey Education Reaching Out Society) 2017 – FORMAL REQUEST FOR ICE TIME AT DUNDONALD INTERNATIONAL ICE BOWL
Attached at Appendix (1 SS) is a formal request from ‘Beyond Walls’ to assist in their hosting of the Heros Programme in Dundonald International Ice Bowl. Members will recall approval was given at the Committee meeting in June 2016 to host the group last summer and 2017 represents the 10th anniversary of their first visit to Dundonald International Ice Bowl.
The group works with individuals and organisations to encourage transformation for people in places of conflict and they have requested a similar level of support as in previous years be afforded to them Monday 14th to Friday 19th August. In previous years ice time has been provided at times to ensure the least impact to the Centre’s income and operations.
RECOMMENDATION
It is recommended Members consider the request by ‘Beyond Walls’ for access to Ice Time at Dundonald International Ice Bowl.
3. EAST POINT ENTERTAINMENT VILLAGE DUNDONALD – CHANGE OF POSTAL ADDRESS
Attached at Appendix (2 SS) is a letter from TDK Commercial Property Consultants acting as agents for East Point Entertainment Village Dundonald requesting a change of postal address to Omni Park, Dundonald.
As the Council is the superior landlord of the site approval should be sought in principal from Leisure & Community Development before consideration in detail by the Development & Planning Committee. RECOMMENDATION
It is recommended Members consider the request for a change of street name and postal numbering layout from East Point Entertainment Village to Omni Park, Dundonald.
4. CASTLEREAGH HILLS GOLF COURSE: INTRODUCTION OF “DYNAMIC PRICING” APPROACH
Attached for Members’ information at Appendix (3 SS) is a background paper outlining a proposal to introduce a dynamic pricing approach to green fees at Castlereagh Hills Golf Course.
Given the proposal will assist the Council in ensuring it maximises revenue from green fees and it reflects the competitive market in which the facility operates. Members are recommended to approve the proposal.
RECOMMENDATION
It is recommended Members approve the introduction of a dynamic pricing approach to green fees at Castlereagh Hills Golf Course.
5. NETBALL N.I. – REQUEST FOR ASSISTANCE IN HOSTING INTERNATIONAL TEST SERIES AT LISBURN RACQUETS CLUB (19TH – 23RD JUNE 2017)
Attached at Appendix (4 SS) is a letter from the Chair of Netball N.I. requesting Council support to host an International Test Series involving Northern Ireland, Republic of Ireland, Singapore and Barbados to take place 19th to 23rd June 2017.
Netball N.I. have requested support to offset costs in relation to venue hire, P.R. and a potential reception for teams on the 22nd June. Given the timescales involved Members are asked to consider providing a contribution of £1,000 to the event and host a reception for visiting teams.
RECOMMENDATION
It is recommended Members approve financial assistance of £1,000 to Netball N.I. and host a reception for visiting teams taking part in the International Test Series to take place in Lisburn Racquets Club (19th – 23rd June 2017).
ITEMS FOR NOTING
6. 2017 WESTMINSTER ELECTION – POLLING STATIONS
Members are advised and asked to note the Northern Ireland Electoral Office have booked Lough Moss Leisure Centre and Kilmakee Activity Centre to be used as Polling Stations on Thursday 8th June 2017.
RECOMMENDATION
It is recommended Members note that Lough Moss Leisure Centre and Kilmakee Activity Centre will be used as Polling Stations on Thursday June 8th.
7. SPORTS SERVICES – FINANCIAL PERFORMANCE APRIL 2016 – MARCH 2017
Attached for Members information at Appendix (5 SS) is a breakdown of financial performance across the main income and expenditure cost code centres within Sports Services. Members will note that the Service continues to be delivered in an efficient manner with the quality of the service reflected in the encouraging income figures.
I will be happy to provide clarification on any issues arising to Members at the June Committee meeting.
RECOMMENDATION
It is recommended Members note the financial performance of Sports Services across its main income and expenditure codes 2016/17.
8. LISNAGARVEY HOCKEY CLUB: HOSTING INTERNATIONAL TOURNAMENT - REQUEST FOR SUPPORT IN THE FORM OF TEMPORARY SEATING
Lisnagarvey Hockey Club are due to host an International Hockey Tournament (1st to 4th June 2017) and have requested Council support in the form of supply of temporary seating. Given the timescales involved the request has been approved by the Chairman of the Leisure & Community Development Committee.
RECOMMENDATION
It is recommended Members note the request from Lisnagarvey Hockey Club and subsequent approval to supply temporary seating for the International Tournament they are hosting 1st to 4th June 2017.
9. ACTIVE AGEING QUARTERLEY REPORT (JANUARY TO MARCH 2017)
I attach at Appendix (6 SS) a report prepared for our funding partner Public Health Agency on the ongoing Active Ageing Programme. I would draw Members attention to the number and variety of different activities provided across a range of Lisburn & Castlereagh City Council facilities and the fact that thousands of sessions are being availed off by local residents. This can only be a good news story in terms of health, physical activity and community planning. The programme recently featured on UTV and Radio Ulster.
RECOMMENDATIONS
It is recommended Members note the quarterly report on the Active Ageing Programme.
10. CASTLEREAGH HILLS GOLF COURSE LICENSE AGREEMENT WITH CASTLEREAGH HILLS GOLF CLUB
For Members information the License Agreement between Lisburn & Castlereagh City Council, Castlereagh Hills Golf Course and Castlereagh Hills Golf Club is attached at Appendix (7 SS).
Following annual review two minor amendments are included at Point 18.3 in relation to suspension of restaurant levy and 17.3/4 to give the Club flexibility in dealing with grievances although Council still need to be notified.
RECOMMENDATION
It is recommended Members note the amended License Agreement between Lisburn & Castlereagh City Council and Castlereagh Hills Golf Course and agree the signing of same on behalf of the Council be the Mayor and Chief Executive. Appendix 1 SS
ON REACHI TI NG CA O U U D T E S Y O E C K I E C T O Y
H
L
X
E
U H
A O E C I
K C E O Y S
E S T E L L I ’É T D U U O C S AT EL IO RÉ N SONT DE
Louise Little Giant H.E.R.O.S 62 Springwell Avenue Groomsport BT19 6 JZ Tel: 07980 924424 Email: [email protected]
20th May 2017
RE: Dundonald International Ice Bowl - formal request for ice time - August 2017
Dear LCCC Member & Council Officers
I am a writing on behalf of the Giant H.E.R.O.S (Hockey Education Reaching Out Society) and the partners involved in it, they consist of: Army Welfare Services (Holywood and Lisburn), Cross Care (Dublin), Ballynafeigh Community Development Association (Belfast), Belfast Giants, HEROS (Canada) and DICE Project (Bangor). I have been the co-ordinator of the Giant HEROS programme since it started in 2007.
As this is the 10 year anniversary of the programme we recognise that nothing could have been achieved without the support of the legacy and current Council, as well as the amazing team we have worked with every year at Dundonald International Ice Bowl. We will always be incredibly grateful for such support. I am writing again to respectfully request that LCCC Council support the Giant HEROS programme by providing access to ice at Dundonald International Ice Bowl from Monday 14th - Friday 18th August 2017.
The overall aim of the Giant HEROS programme is to develop young people from young people (12-17 years old) from different community backgrounds who are considered ‘at risk’. The backgrounds of the 35-45 young people who participate each year range from young people from security force families in Lisburn and Holywood, through to young people experiencing severe deprivation from Belfast, Bangor and Dublin. All participants are ‘at risk’ in various ways and benefit by coming together to experience this unique personal development programme, which uses the experience of ice hockey to develop respect and understanding of difference, create team work, raise aspirations, overcome difficulties, develop confidence and build self esteem. The programme is underpinned by the 4 H.E.R.O.S behaviours: Respect, Listening, Discipline and Fun, and the partner organisation involved provide programmes and support for the participants throughout the year.
The 5 day residential camp includes a range of workshops and activities being delivered, but the ice hockey is a central catalyst for development and change, the support of the legacy Council in the past and from Lisburn Castlereagh City Council in 2016 has been invaluable in making the programme the success is has been in changing lives and providing such a unique experience when the programme climaxes in August during the camp phase. We would like to request that LCCC support the programme in 2017 to enable this unique experience to be provided to a further 45 young people. If you have any questions or queries, please do not hesitate to contact me.
Yours sincerely
Louise Little
Further information regarding impact: The Giant HEROS programme is making a valuable contribution to the lives of the young people involved. The programme is successfully supporting participants to realise and reach their full potential, with evidence of significant impacts on their understanding and respect of ‘others’ as well as greater awareness, empathy, and healthier life choices.
Participation in the programme has raised the young people’s aspirations for the future, with many keen to return as junior leaders. Others reporting motivation levels and greater confidence in their own ability. This is our fifth year and this year a junior leadership programme is in place with the Finglas young people participating in the Gaisce awards and the Belfast young people doing the same programme for the Duke of Edinburgh awards.
One young lady from Finglas who has been with us for five years came to us with extremely low self esteem and was missing a huge amount of school had started Third Level Education this September and is the first in her family to do so. Psychological Benefits: increased confidence and self esteem, coming from learning a new skill (skating) and sport (ice-hockey) which very few of the participants have ever experienced before. A greater self awareness from the workshop sessions and team building sessions have resulted in the young people understanding themselves and other people at a deeper level , thus making sustainable change more likely to achieve.
Benefits varying from person to person, but participants, their peers, schools and families have reported some of the following benefits:
Physical Benefits: from directed training in basic fitness techniques, and raised awareness of the link between diet, nutrition, well being, fitness and health, the young people are informed and encouraged to make healthier life choices.
Life Skills: participants learnt how to operate effectively as a team, develop co-operation skills, listening skills, self discipline and respect for themselves and others. The shared experiential learning process lead to improved awareness, tolerance and respect for those of other cultural identities or background, and removed the fear of those from other cultural/religious and learning divides.
Education Benefits: Many of the young people engaged within the programme are struggling with their academic studies and have low self- esteem. Many underestimate their potential and have little or no aspiration of going on to third level education. With nurture, support , and patience they flourish and grow into young adults with the tools to be a positive influence within our society. Appendix 2 SS Appendix 3 SS
Dynamic Pricing proposal for Castlereagh Hills Golf Course
Castlereagh Hills Golf Course has recently introduced an on line bookings at the facility. The BRS system went live to ‘Members only’ as a phased induction on the 1st May 2017. The BRS Bookings system is already operational in 95% of Golf Clubs Club across the UK and has proven to be a successful revenue management tool using a dynamic pricing strategy.
The dynamic pricing strategy ensures that the Golf Club simply promotes selling tee times at the right price, to the right Golfer, at the right time. The key is to adjust daily or weekly prices as demand changes. Every Tee time and every Club has a different value depending on the day of week, the time of day, how far someone out books, what sports team are in town and even the weather. Dynamic pricing allows you to make those changes “on the fly” to capture more revenue.
In order to compete with other local Clubs of selling tee times it is imperative that Castlereagh Hills embraces the dynamic pricing strategy by breaking up the day into smaller segments and prices those day parts based on known demand.
Permission is sought in line with the proposal to progress this strategy at the facility with a robust set of procedures agreed with audit prior to dynamic pricing going live.
Appendix 4 SS
Dear Brendan,
Following your email on 24 June, I am writing to the Lisburn and Castlereagh Council to ask for support in running an ‘International Test Series’ at Lisburn Racquets Club.
The International Series will consist of Northern Ireland (Ranked 11th in the world), Republic of Ireland (Ranked 24st in the world), Singapore (Ranked 19th in the world) and Barbados (Ranked 12th in the world)
The event will take place Monday 19th June until Friday 23rd June with two matches played each day with Thursday a rest day. In addition, Northern Ireland will play the Republic of Ireland on Saturday 24th and Sunday 25th June.
The ‘International Series’ is extremely important as it will determine who will qualify for the Commonwealth Games in Australia in 2018.
The main cost to host the game is £3,500 for the hire of the venue at Racquets.
I am asking if the Lisburn and Castlereagh Council would support this important event as follows:
1. Help with the running costs of the tournament by providing a 50% funding for the venue hire. Total £1,750 ex VAT 2. PR with the Mayor to promote the event 3. Mayor to potentially host a reception for the teams on Thursday 22nd June
In return, we can offer coverage on our digital channels. This will include covering the games live on facebook, Council branding at the event, tickets to the event, publicity and player appearances at one of your future events.
I look forward to hearing from you.
Yours in Sport
Geoff Wilson
Chair Netball Northern Ireland Appendix 5 SS
SPORTS SERVICES UNIT
Summary of Main Cost Drivers - Apr 2016-March 2017
Leisure Plex 2016/17 Budget 2016/17 Actual Variance Comments
Overspend due to the following: Increase in level of business; Staff absence and need for casual/agency cover; Coaching Costs and Health & Wellbeing Salaries/Wages 1,854,540 1,935,854 81,314 Officer Post not included in budget provision - budget for this post included in fees income Energy Costs 440,000 453,512 13,512 Bill paid in 2016/17 relating to previous year Water 130,000 75,273 - 54,727 Still awaiting bill to be accrued in 16/17 costs Maintenance Costs 382,000 426,616 44,616 Maintenance Costs rising year on year due to age of building.
Dundonald International Ice Bowl 2016/17 Budget 2016/17 Actual Variance Comments Salaries/Wages 1,516,450 1,388,867 - 127,583 Vacant posts at DIIB currently required to be filled Energy Costs 313,400 249,227 - 64,173 New energy provider Water 27,500 20,980 - 6,520 Maintenance Costs 163,820 220,471 56,651 Maintenance Costs rising year on year due to age of building.
Lough Moss 2016/17 Budget 2016/17 Actual Variance Comments Salaries/Wages 397,650 332,108 - 65,542 Receptionist Post Vacant and being covered by casual assistants. Shift allowance overstated in estimates process. Energy Costs 62,320 48,548 - 13,772 New energy provider Water 4,000 3,728 - 272 Maintenance Costs 47,510 60,481 12,971 Maintenance Costs rising year on year due to age of building.
Activity Centres 2016/17 Budget 2016/17 Actual Variance Comments Salaries/Wages 467,690 495,631 27,941 Leisure Asst on long term sick at Grove,Sat overtime not included in budgets Energy Costs 50,900 22,833 - 28,067 New energy provider Water 2,350 1,995 - 355 Maintenance Costs 30,821 25,366 - 5,455
Golf Courses 2016/17 Budget 2016/17 Actual Variance Comments Salaries/Wages 186,560 166,042 - 20,518 Energy Costs 46,900 36,470 - 10,430 New energy provider Water Budget held in Parks & Amenties Maintenance Costs 33,240 42,518 9,278 Sports Services Summary 2016/17 Budget 2016/17 Actual Variance Total Sports Services Expenditure 6,157,651 6,006,520 - 151,131
Total Expenditure for Sports Services YTD Budget YTD Actual Variance Salaries/Wages 4,422,890 4,318,502 - 104,388 Energy Costs 913,520 810,590 - 102,930 Water 163,850 101,976 - 61,874 Maintenance Costs 657,391 775,452 118,061 Income - Sports Services Period: April 2016-March 2017
2016/2017 against Budget Comparison with Previous Years Actuals Facility 16/17 Annual Budget 16/17 Actual Variance 15/16 Actual 16/17 Actual Variance Leisure Plex - 2,088,300 - 2,481,753 - 393,453 - 2,272,556 - 2,481,753 - 209,197 DIIB - 1,956,190 - 2,093,797 - 137,607 - 2,146,408 - 2,093,797 52,611 Glenmore Activity Centre - 73,260 - 71,792 1,468 - 50,904 - 71,792 - 20,888 Grove Activity Centre - 57,000 - 44,964 12,036 - 46,547 - 44,964 1,583 Kilmakee Activity Centre - 53,000 - 40,006 12,994 - 44,764 - 40,006 4,758 Lough Moss - 302,850 - 310,681 - 7,831 - 297,103 - 310,681 - 13,578 Aberdelghy Golf Course - 157,000 - 128,189 28,811 - 141,169 - 128,189 12,980 Castlereagh Hills Golf Course - 288,500 - 313,753 - 25,253 - 269,868 - 313,753 - 43,885 Total Facility Income - 4,976,100 - 5,484,935 - 508,835 - 3,133,803 - 3,353,088 - 215,616
£496,909 favourable variance against budget 16/17 16/17 £203,690 favourable variance compared to 15/16 Appendix 6 SS
Active AGEing Quarterly Report (Jan – Mar)
HOW MUCH DID WE DO? (Quantity)
# of service Users Lisburn Moira Ards PHLP North Down Down 1. Total number of clients per 9902 – quarter (THROUGHPUT) excluding gym memberships
# of Activities Lisburn & Moira Ards PHLP North Down Down Castlereagh 2. List Number of physical activity No. of sessions No. of sessions No. of sessions No. of sessions No. of sessions No. of sessions / No. of participants / No. of participants / No. of participants / No. of participants / No. of participants / No. of participants opportunities and class attendance (modify list below to suit) Swimming (Free Swim Sessions for Daily /1800 / / / / / persons 60 +) Gyms at the LeisurePlex, Grove, There are Glenmore and Kilmakee approximately 200 60 + gym members at these locations Swimming lessons / / / / / / Aqua fit @ LeisurePlex 36 / 482 / / / / / Active Ageing Morning @ 13 / 520 LeisurePlex Yoga @ LeisurePlex 48 / 780 / / / / / Group Cycling @ LeisurePlex 26 / 390 / / / / / Pilates (LeisurePlex) 9/126 / / / / / Tai Chi 1/20 / / / / / Line Dancing (LeisurePlex) 12/245 / / / / / Walking Group @ LeisurePlex 1 / 10 / / / / / Walking Football @ LeisurePlex 13/132 / / / / / Pickleball @ LeisurePlex 26 / 260 Circuit training @ LeisurePlex 12/180 / / / / / Carryduff Retirement Group @ 13 / 250 Lough Moss Young at Heart (Female) Group @ 13 / 547 Lough Moss Men’s Club @ Lough Moss 13 / 138 Mixed Yoga @ Lough Moss 13 / 115 50 + Zumba @ Lough Moss 13 / 260 Arts Club @ Lough Moss 12 / 248 CSAW Pilates @ Lough Moss 10 /57 / / / / / Carryduff Lifestyle Group @ Lough 10 / 60 Moss CSAW Women’s Group at Lough 12 / 77 Moss Cycling @ LeisurePlex 1 / 8 / / / / / Activity Morning @ Glenmore AC 12 / 120 / / / / / Circuit Training @ Glenmore AC 12 / 276 / / / / / Pilates @ Glenmore AC 12 / 456 / / / / / Indoor Bowls @ Kilmakee AC 52 / 1456 / / / / / Group Cycling @ Kilmakee AC 26 / 91 / / / / / Seymour Hill – 50+ Group @ 6 / 120 / / / / / Kilmakee AC Archery @ Kilmakee AC 13 / 78 Ten Pin Bowling at Dundonald 13 / 600 International Ice Bowl # of Activities Lisburn Moira Ards PHLP North Down Down 3. List Marketing and Promotion activities (modify list below to suit, add narrative in 8 below as required) Website presence √ Local Community Newsletter Local press √ Radio adverts Facebook √
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Twitter √ Other social media Bill boards Posters √ Flyers √ Active Ageing awareness talks Pull up display stands √ Banner displays Local shopping centre promotions List other promotional activity
HOW WELL DID WE DO IT? (Quality ‐ Sample size 25)
% Common measures Lisburn Moira Ards PHLP North Down Down 4. % service user satisfaction % 4 22 74 (score x 100 / sample size = %) Score 1 2 3 4 5 1 2 3 4 5 1 2 3 4 5 1 2 3 4 5 1 2 3 4 5 1 2 3 4 5 % Activity specific measures Key: 1=Very Poor, 2=Poor, 3=Satisfactory, 4=Good, 5=Very Good 5. % of users attending for 12 weeks 74% or more
IS ANYONE BETTER OFF (Quality ‐ Sample size 25)
Lisburn Moira Ards PHLP North Down Down 6. # and % of OP reporting to meet No. / % No. / % No. / % No. / % No. / % No. / % the physical activity guidelines 36/ 97% / / / / / (score x 100 / sample size = %) 7. # and % of OP reporting No % better health and wellbeing as a result of the service Score 1 2 3 4 5 1 2 3 4 5 1 2 3 4 5 1 2 3 4 5 1 2 3 4 5 1 2 3 4 5
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Key: 1=Strongly Disagree, 2=Disagree, 3=Neither, 4=Agree, 5=Strongly Agree
STORY BEHIND THE CURVE
8. Add text / issues / collect client story / data development / consent to share
The Active Ageing Programme within Lisburn & Castlereagh City Council continues to develop in a satisfactory manner.
The pickleball group at the Lagan Valley LeisurePlex is formed almost exclusively from 60 persons and they have in recent months featured on both UTV and BBC Radio Ulster. The group’s leader Stephanie Lynas has travelled to other leisure centres within NI to offer advice on coaching and setting up new pickleball groups. They also hosted a visit from two pickleball coaches from England, so delivered a clinic to the Lisburn group. The Lisburn Pickaholics recently competed in the Irish Championships where they won 5 medals.
A walking football group was established at the LeisurePlex in January 2016 and this group now has a regular attendance of 10 ‐12 individuals.
The Active Ageing morning gat he LeisurePlex now attracts 40 – 50 persons on a weekly basis. This group is almost exclusively made‐up of females however it is intended that a Men’s Activity morning be set‐up from September 2017.
An active and very popular U3A group is based at Kilmakee AC and they offer weekly bowling sessions.
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Appendix 7 SS