Position description National Events Coordinator
About Redkite
Redkite is a leading national charity which provides essential support to children, teenagers and young adults (up to 24 years), and their families, through the difficult cancer journey.
Redkite’s purpose: To provide essential support to children, teenagers and young adults with cancer to ensure the best possible quality of life for them and their family – now and into the future
Our promise to children, young people and families: You are not alone with cancer. We will listen, respect and respond to you and your family with essential support from hospital to home.
Redkite’s services: Redkite provides information, counselling, financial assistance and education and career support. We are available from the moment of diagnosis, throughout treatment and beyond. Our services recognise the importance of hope, stability and dignity and we acknowledge the strengths, commitments and values that people bring with them into the cancer experience. We believe the best way to support a child or young person is to support their whole family and that all families across Australia should have equal access to support – no matter where they are located.
Reports to: National Project Manager - Events Location: Sydney/Melbourne Status: Full time Direct Reports: Contractors as required Date Effective: November 2016
Primary Purpose Describe why the role exists in 1 to 3 succinct statements
The National Events Coordinator is responsible for the effective support and execution of the national logistics and prize procurement of Redkite’s signature fundraising event, the Redkite Corporate Quiz as well as supporting the Partnership and Event Coordinators (PEC), Partnership Managers (PM) and Community Fundraising Coordinators (CFC) with the logistics of any large scale beneficiary events held across Australia in support of children and young adults with cancer and their families. This position will work with the National Project Manager -Events to deliver on agreed set of objectives and identify new opportunities to maximise income, reduce expenditure and ensure a national consistency around Redkite events.
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Significant Working Relationships
Most Frequent Internal / Nature or Purpose Contacts External National Project Internal Direct Manager Manager- Events Events Team ( Internal Team support and assistance with the delivery of Quiz events PEC’S, PM’S, across each State (Brisbane, Perth, Melbourne and Sydney) Marketing) Event Partners, External Ensure ongoing engagement and management of key Sponsors and logistical relationships with event venues, staging and AV Supporters whilst also working towards the ongoing development of sustainable partnerships with our event supporters.
Position Key Result Areas
Income Development Assist with the efficient management of the expenditure budget for the Redkite Corporate Quiz and other large fundraising events held in each state Work with National Project Manager – Events and Head of Fundraising to develop and implement plans to significantly grow and build the profile of Redkite’s Corporate Quiz events program Assist with the development and implementation of national event business and action plans to significantly increase income, ROI & reduce expenditure. Logistical coordination, delivery and execution of the Redkite Corporate Quiz nationally to maximise income and ROI in collaboration with the National Project Manager- Events.
Planning & Reporting Provide input into annual strategic planning, budget expense process and related logistical activities for the Redkite Corporate Quiz and large beneficiary events held across the country Assist with the development of strategies and delivery plans to increase the efficiencies and outcomes from the annual Corporate Quiz program Develop and implement the annual critical path for Redkite Corporate Quiz events in conjunction with the National Projects Manager- Events Assist with the evaluation of the overall success of each Redkite Corporate Quiz event against annual objectives, target income & KPIs and provide recommendations based on the delivery Provide regular and timely updates to Senior Management (including Direct Manager) on the current status pre event of the Corporate Quiz and other large events as requested. Provide post event analysis and recommendations to Senior Management (including Direct Manager) for the improvement of event logistics and delivery. Undertake other duties as required and directed by Direct Manager &/or Head of Fundraising
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Program Management In conjunction with the National Projects Manager- Events, support state-based Events team members in the development and delivery of national Redkite event opportunities. Program Administration Assist with the planning and execute the delivery of the Redkite Corporate Quiz in NSW, VIC, WA & QLD to reach relationship objectives and budget.
Key Competencies and Experience
Qualifications and training Essential Events and relationship management experience
Desirable Tertiary qualifications or experience in events, not-for-profit studies, communications, marketing or business
Experience and knowledge Essential Not-for-profit fundraising experience specialising in the area of events Budget management with proven results in meeting revenue and expenditure targets Proven success in working with senior stakeholders and networks to develop leads and opportunities for event partnerships and opportunities Proven experience in delivering complex events with key stakeholder involvement Proven sophisticated relationship management experience Experience with securing sponsorship and in-kind support Effective stakeholder, logistic and communication management and delivery of fundraising activities
Skills / Competencies Essential Team leadership and the ability to motivate and inspire Strategic approach to planning and partnership building Strong event management skills Outstanding communication skills - written, interpersonal and negotiation Sophisticated relationship management approach Attention to detail and commitment to excellence Teamwork and collaborative thinking, with the ability to also work autonomously Ability to work to deadlines and juggle priorities in a busy environment Ability to effectively communicate an organisation’s brand, values and vision Demonstrated excellence and success in written communications including submission and report writing Excellent project management: planning and organising skills with the ability to work to tight deadlines This position will also be required to represent Redkite at various events and meetings, with the understanding that some of these will occur outside normal work hours.
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