IMPORTANT:
Recommendations contained in this agenda are tentative and unofficial prior to Regents’ action at the scheduled meeting.
Final Agenda
Posted no later than 24 hours prior to the meeting time, as provided by Oklahoma Statutes.
The University of Oklahoma Board of Regents
Governing
The University of Oklahoma, Cameron University and Rogers State University
The OU Norman Campus The OU Health Sciences Center, Oklahoma City OU Tulsa Campus
®
AGENDA AGENDA SPECIAL MEETING THE UNIVERSITY OF OKLAHOMA BOARD OF REGENTS FRIDAY, AUGUST 11, 2017 – 3:00 P.M. ROBERT M. BIRD LIBRARY, HEALTH SCIENCES CENTER OKLAHOMA CITY, OKLAHOMA
NOT WITHSTANDING THAT AN ITEM MAY INDICATE FOR DISCUSSION AND/OR INFORMATION ONLY, ALL AGENDA ITEMS ARE FOR DISCUSSION AND WHATEVER FURTHER ACTION THE REGENTS DEEM NECESSARY OR ADVISABLE TO DISCHARGE THEIR CONSTITUTIONAL POWERS OF GOVERNMENT
Agenda Item
Ratification of Items Listed Below and Attached Hereto ...... A
MINUTES
Regular meeting held June 21, 2016
Regular meeting held October 25, 2016
CAMERON UNIVERSITY
Contracts and Grants ...... 1
Cameron Park Sewer Repair ...... 2
Easement for CU-Duncan Driveway ...... 3
Academic and Administrative Personnel Actions ...... 4
ROGERS STATE UNIVERSITY
Contracts and Grants ...... 1
Grants ...... 2
Flexible Benefit Plan Change ...... 3
Academic & Administrative Personnel Actions ...... 4
THE UNIVERSITY OF OKLAHOMA
Professional Service Agreement ...... 1
Naming ...... 2
General Obligation Refunding Bonds ...... 3
Consulting Services ...... 4
Proposals, Contracts and Grants ...... 5
Limited and Special Obligations ...... 6
General Revenue Refunding Bonds ...... 7
Bizzell Memorial Library, Neustadt Wing Lower Level 2 Renovation ...... 8
Physics and Astronomy Facilities ...... 9
Storm-Hardened Shelters ...... 10
Lloyd Noble Center Strength Training and Performance Center Addition ...... 11
Naming Golf Team Practice Facility and Renaming Par Drive ...... 12
Concession and Catering Services for Athletic Events ...... 13
Medical, Dental, Life and Disability Benefit Plans ...... 14
Retirement Plans ...... 15
Ground Lease ...... 16
Acquisition and Sale of Property, 510 Fleetwood Drive ...... 17
Acquisition and Sale of Property, 1412 George Avenue ...... 18
Acquisition and Sale of Property, 1327 Lincoln Avenue ...... 19
Academic Personnel Actions ...... 20
Administrative and Professional Personnel Actions ...... 21
Proposals, Contracts and Grants ...... 22
Posthumous Degree (Wheatley) ...... 23
Substantive Program Changes ...... 24
Center for Creation of Economic Wealth Naming ...... 25
Furniture for Student Housing Expansion/Residential Colleges ...... 26
Post Season Contest ...... 27
Acquisition of Property, 304 E. Lindsey Street ...... 28
*Hospital Affiliation ...... B
*An executive session may be proposed in regards to communication with the Board’s Attorney concerning a pending investigation, claim, or action on this matter pursuant to Section 307B.4. of the Open Meeting Act.
NOTE: The next regular meeting of the Board of Regents of The University of Oklahoma is currently scheduled for September 13-14, 2017 in Tulsa/Claremore. August 11, 2017
AGENDA ITEM A
ISSUE: RATIFICATION OF ITEMS LISTED BELOW AND ATTACHED HERETO
ACTION PROPOSED:
Chairman Bennett recommends the Board of Regents ratify and reauthorize the items originally presented in the September 14-15, 2016 and December 1, 2016 Board of Regents meetings as specifically listed below and attached hereto.
BACKGROUND AND/OR RATIONALE:
The Oklahoma Open Meeting Act states that “[a]ll public bodies shall give notice in writing by December 15 of each calendar year of the schedule showing the date, time and place of the regularly scheduled meetings of such public bodies for the following calendar year.” Governing boards of state institutions of higher education are required to give such notice to the Secretary of State. Due to a scrivener’s error, in its annual notice dated December 3, 2015 the dates of the September 2016 meeting of the Board were inadvertently listed as September 16th and 17th. The September 2016 meeting was actually held on September 14th and 15th.
Additionally, the Board’s December 1, 2016 meeting was originally stated in the December 3, 2015 notice to the Secretary of State to begin at 8 a.m. The Board gave subsequent public notice, both through a voluntary 48-hour courtesy distribution and through the required 24-hour agenda posting requirement, that the public portion of the meeting would take place at 2 p.m. Although the Board was meeting in committees in the same location throughout the day, and the public had both actual and constructive notice of the public meeting time, there exists the potential to interpret the initial December posting time and the actual time as being inconsistent.
A listing of each action to be considered, ratified and reauthorized in this item is provided below, and a copy of each corresponding action originally presented at the September 14-15, 2016 meeting and the December 1, 2016 meeting is attached hereto.
Although the September meeting posting error was the result of a scrivener’s error, and the public had actual notice of the December meeting, this action is taken out of an abundance of caution to ensure each and every action taken at the September 14-15, 2016 meeting and December 1, 2016 meetings (as listed below and attached) are appropriately listed, considered and approved such that they have the authoritative legal approval of the Board of Regents.
MINUTES
Regular meeting held June 21, 2016
Regular meeting held October 25, 2016
CAMERON UNIVERSITY
Contracts and Grants ...... 1
Cameron Park Sewer Repair ...... 2
A.0 August 11, 2017
Easement for CU-Duncan Driveway ...... 3
Academic and Administrative Personnel Actions ...... 4
ROGERS STATE UNIVERSITY
Contracts and Grants ...... 1
Grants ...... 2
Flexible Benefit Plan Change ...... 3
Academic & Administrative Personnel Actions ...... 4
THE UNIVERSITY OF OKLAHOMA
Professional Service Agreement ...... 1
Naming ...... 2
General Obligation Refunding Bonds ...... 3
Consulting Services ...... 4
Proposals, Contracts and Grants ...... 5
Limited and Special Obligations ...... 6
General Revenue Refunding Bonds ...... 7
Bizzell Memorial Library, Neustadt Wing Lower Level 2 Renovation ...... 8
Physics and Astronomy Facilities ...... 9
Storm-Hardened Shelters ...... 10
Lloyd Noble Center Strength Training and Performance Center Addition ...11
Naming Golf Team Practice Facility and Renaming Par Drive ...... 12
Concession and Catering Services for Athletic Events ...... 13
Medical, Dental, Life and Disability Benefit Plans ...... 14
Retirement Plans ...... 15
Ground Lease ...... 16
Acquisition and Sale of Property, 510 Fleetwood Drive ...... 17
Acquisition and Sale of Property, 1412 George Avenue ...... 18
Acquisition and Sale of Property, 1327 Lincoln Avenue ...... 19
Academic Personnel Actions ...... 20
A.1 August 11, 2017
Administrative and Professional Personnel Actions ...... 21
Proposals, Contracts and Grants ...... 22
Posthumous Degree (Wheatley) ...... 23
Substantive Program Changes ...... 24
Center for Creation of Economic Wealth Naming ...... 25
Furniture for Student Housing Expansion/Residential Colleges ...... 26
Post Season Contest ...... 27
Acquisition of Property, 304 E. Lindsey Street ...... 28
A.2 CAMERON UNIVERSITY August 11, 2017
Agenda Items for
CAMERON UNIVERSITY
CAMERON UNIVERSITY August 11, 2017
AGENDA ITEM 1
ISSUE: CONTRACTS AND GRANTS – CU
ACTION PROPOSED:
President McArthur recommends the Board of Regents ratify the awards submitted with this agenda item.
Award Title Grantor Award Period Award Amount
Student Support U.S. Dept. of 9/1/16 - 8/31/17 $386,995 Services Education
Upward Bound U.S. Dept. of 9/1/16 - 8/31/17 $296,334 Education
Talent Search U.S. Dept. of 9/1/16 - 8/31/17 $361,440 Program Education
BACKGROUND AND/OR RATIONALE:
In accordance with Board policy, a list of awards and/or modifications in excess of $250,000 or that establish or make policy for the University, or that otherwise involve a substantial or significant service to be performed by the University are shown below.
Student Support Services:
Grantor: U.S. Department of Education
Award Period: 9/1/16 - 8/31/17 $ 386,995
Performance Period: 9/1/15 - 8/31/20 $ 1,934,975
Remainder: 9/1/17 - 8/31/20 $ 1,160,985
Program Purpose: The Student Support Services (SSS) program provides opportunities for academic development, assists students with basic university requirements, and serves to motivate students toward the successful completion of their post-secondary educations. The SSS program may also provide grant aid to current SSS participants who are receiving Federal Pell Grants. The goal of SSS is to increase retention and graduation rates of its participants and facilitate the process of transition from one level of higher education to the next.
Services provided by the program include: Instruction in basic study skills Tutorial services Academic, financial, or personal counseling Assistance in securing admission and financial aid for enrollment in four-year institutions, graduate and professional programs Information about career options Mentoring Special services for students with limited English proficiency 1.0 CAMERON UNIVERSITY August 11, 2017