Local Government Performance Assessment
Nwoya District
(Vote Code: 606)
Assessment Scores
Crosscutting Minimum Conditions 59%
Education Minimum Conditions 100%
Health Minimum Conditions 90%
Water & Environment Minimum Conditions 65%
Micro-scale Irrigation Minimum Conditions 70%
Crosscutting Performance Measures 48%
Educational Performance Measures 46%
Health Performance Measures 56%
Water & Environment Performance Measures 46%
Micro-scale Irrigation Performance Measures 17% 606 Crosscutting Performance Nwoya Measures 2020 District
Summary of Definition of No. Compliance justification Score requirements compliance Local Government Service Delivery Results 1 4 Service Delivery • Evidence that The following projects were sampled, and the evidence from the Outcomes of DDEG infrastructure Field reviews indicates that the infrastructure projects investments projects implemented using DDEG funding are functional, and utilized as implemented using per the purpose of the projects by the beneficiaries. Maximum 4 points on DDEG funding are this performance functional and The sample 3 previously completed projects was as follows; measure utilized as per the 1) Drilling, Pump Testing and Installation of 1 Borehole at purpose of the Otengobweme - Got-Apwoyo S/Cty- NWOY606/WRKS/19- project(s): 20/00001. This Borehole was part of the General Contract with • If so: Score 4 or other 13 Boreholes (under DWSCG) in selected Sub Counties. else 0 The Borehole is complete and functional, at least as per the completion reports including pictorial evidences from the DWO
2) Construction of a 3-Stance Drainable Latrine with 2 Bathroom at Panockrach HC II - Lungulu S/Cty -NWOY606/WRKS/19- 20/00019. This is completed and fully functional.
3) Construction (Phase I) of District Commercial Office at Nwoya DLG HQtrs - Anaka T/C- NWOY606/WRKS/19-20/00027. The Phase I) is really complete as per Work Plan, however the structure cannot be utilized as the required as the finishing phases are planned in phase II whose procurements are yet to be done
2 0 Service Delivery a. If the average N/A Performance score in the overall LLG performance Maximum 6 points on assessment this performance increased from measure previous assessment :
o by more than 10%: Score 3
o 5-10% increase: Score 2
o Below 5 % Score 0 2 2 Service Delivery b. Evidence that There is evidence that the DDEG funded investment projects Performance the DDEG funded implemented were 100% completed as per performance investment projects contract. The 3 samples are hereby given as under; Maximum 6 points on implemented in the a. Borehole drilling, Page 101 of the AWP, page 101; page xxiv this performance previous FY were of the LG DP and page 51 of Approved budget estimate. measure completed as per b. Supply of desks to schools, AWP,page 35 of the budget performance estimates. contract (with c. Construction of latrine, AWP, page 26 of the budget estimates. AWP) by end of the FY.
• If 100% the projects were completed : Score 3
• If 80-99%: Score 2
• If below 80%: 0
3 2 Investment a. If the LG The LG budgeted Shs. 641,000,000 and spent Shs.331, Performance budgeted and 032,125 on all the DDEG on eligible projects/activities as per spent all the DDEG the DDEG grant, budget, and implementation guidelines which Maximum 4 points on for the previous FY the assessor witnessed. this performance on eligible measure projects/activities S/N Name of Project as per the DDEG Contractor Amount - Shs. Procurement grant, budget, and number implementation 01 Drilling Borehole Got-Apwoyo guidelines: EBOWA Investment LTD 21,000,000 NWOY606/WRKS 19-20/00001 Score 2 or else 02 Installation of Box Culverts Koch Goma score 0. Force Account 79,544,000 03 Construction of Commercial Office District HQ LACAN BIL UG LTD 116,662,470 NWOY606/ WRKS 19-20 00027 04 Construction of Latrine at Panokrach HC II AWOTO 21,106,000 NWOY606/ WRKS 19-20 00019 05 Completion of Teachers resource centre District HQ AWOTA FOUNDATION ULtd 68,719,655 NWOY606/WRKS 19-20/00111 06 Supply of 60 Desk at Goro Primary School Koch-Goma Norah Foundation UG LTD 12,000,000 NWOY606/ SUPLS 19-20 00017 07 Supply of 60 Desk at Olwiyo Primary School Olwiyo Norah Foundation UG LTD 12,000,000 NWOY606/ SUPLS 19-20 00017 3 0 Investment b. If the variations The AWP and Budget for the FY 2019/20 indicated a number of Performance in the contract price infrastructure projects funded under the DDEG and of those, the for sample of implemented projects had contract amounts according to Maximum 4 points on DDEG funded contract documents as follows: this performance infrastructure measure investments for the 1) Drilling, Pump Testing and Installation of 1 Borehole at previous FY are Otengobweme - Got-Apwoyo S/Cty- NWOY606/WRKS/19- within +/-20% of the 20/00001, with Engineers Estimates at UGX 18,790,000/=. The LG Engineers contract Price was UGX 19,041,528/-. The Variation was at estimates, 1.34%
score 2 or else 2) Construction of a 3-Stance Drainable Latrine with 2 Bathroom score 0 at Panokrach HC II - Lungulu S/Cty -NWOY606/WRKS/19- 20/00019, with Engineers Estimates (budget amount) at UGX 30,000,000/=. The contract Price was UGX 21,106,000/=. The Variation was at -29.65%
3) Construction (Phase I) of District Commercial Office at Nwoya DLG HQtrs - Anaka T/C- NWOY606/WRKS/19-20/00027, with Engineers Estimates (budget amount) at UGX 98,193,000/=. The contract Price was UGX 116,662,470/-. The Variation was at 18.81%
From the samples taken, the computations show that the Variations were NOT within +/-20% of the LG Engineers estimates
Performance Reporting and Performance Improvement 4 0 Accuracy of reported a. Evidence that Out the 8 Lower Local Governments (that include 7 Subcounties information information on the and 1 Town Council), the Assessor sampled 3 LLGs to establish positions filled in the accuracy of reported information. The sampled LLGs Maximum 4 points on LLGs as per included the Subcounties of; Kochgoma, Purongo and Anaka this Performance minimum staffing Town Council. Measure standards is accurate, The Assessor reviewed the approved and costed staff list available in the HRM office and conducted field visits to the score 2 or else sampled LLGs to compare and verify the accuracy of the score 0 reported information. On the overall, reported information about staff recruitment was accurate in all sampled LLGs. The Assessor noted however, that the LLGs did not meet the minimum standards for recruitment as per approved staff structure.
Details of staffing information at the sampled LLGs were as indicated below:
Anaka Town Council: The Town Council is headed by an acting Town Clerk, Mr. Odong Robert Omara a substantive Senior assistant secretary, appointed on assignment of duty as an acting Town Clerk for Anaka Town Council by letter dated 17th March 2017; Ref. CR/161/2. The positions of Community development Officer (occupied by Loum Alfred- Senior CDO) and Senior Accounts Assistant (held by Okello Robert- Senior Accounts Assistant) were substantively filled.
The approved and costed structure provides for 56 staff for Anaka Town Council. The actual number of staff appointed by the time of the assessment was 22, rendering 34 positions vacant. As such, Anaka Town Council did not meet the minimum staffing standards. The Assessor however, ascertained that the information regarding the names and titles of staff that were recruited and appointed at Anaka Town Council as per staff list was consistent with the information on the staff list at the Town Council.
Kochgoma Subcounty: The Subcounty is headed by a substantive Senior Assistant Secretary Ms. Acayo Peace Diana. The Positions of CDO (held by Ajok Annet Francisca) and Senior Accounts Assistant (held by Okeny P’Kat Abraham) were substantively filled.
Information on the positions filled as per minimum staffing standards ( indicated on the district approved and costed staff list for FY 2019/2020) as verified by the Assessor at the Subcounty headquarters was accurate. The Assessor also established that all positions at Kochgoma Subcounty were substantively filled including: 1 Agricultural Officer, 1 Veterinary Officer, 4 Parish Chiefs and 2 Office Assistants.
Purongo Subcounty: All positions at the Subcounty headquarters were substantively filled at the time of the assessment. The names and titles of the recruited staff were consistent with the details contained on the approved staff list. The staff list was also displayed at the Subcounty headquarter notice board at the time of the visit. The Subcounty is headed by Parmu Harriet Omach, who was substantively appointed on 5th April 2017: CR/156/3 and as directed by DSC. Min. No. 3/2017. The Senior Accounts Assistant; Banya Godfrey Okello was substantively appointed as directed by DSC Min. No. DSC/4/2015 and by letter dated CR/D/1008, while the Community Development Officer; Ayoo Paska, was substantively appointed as directed by DSC Min. No. DSC./4/2017 and by letter dated 5th October 2017; CR/156/3. All other positions including: 4 Parish Chiefs and two positions of Agricultural Officer and Veterinary Officer were filled substantively. The positions of Fisheries Officer, Entomology and Forestry are not provided for under the Subcounty structure but rather the staff are based at the district headquarters under the Production and Marketing department. The respective technical officers support the Subcounty as appropriate.
4 2 Accuracy of reported b. Evidence that The LG provided Supervision and/or completion Reports on information infrastructure infrastructure constructed as per the AWP. The information constructed using provided shows a random sample of 3 infrastructure projects Maximum 4 points on the DDEG is in 100% completed and as follows; this Performance place as per Measure reports produced 1) Drilling, Pump Testing and Installation of 1 Borehole at by the LG: Otengobweme - Got-Apwoyo S/Cty
• If 100 % in place: 2) Construction of a 3-Stance Drainable Latrine with 2 Bathroom Score 2, else score at Panokrach HC II - Lungulu S/Cty 0. 3) The Phase I Construction of District Commercial Office at Note: if there are Nwoya DLG Headquarters - Anaka Town Council no reports produced to review: Score 0 5 0 Reporting and a. Evidence that Performance the LG conducted a Improvement credible This indicator was considered inapplicable to this round of assessment of assessment Maximum 8 points on LLGs as verified this Performance during the National Measure Local Government Performance Assessment Exercise;
If there is no difference in the assessment results of the LG and national assessment in all LLGs
score 4 or else 0
5 0 Reporting and b. The District/ This indicator was considered inapplicable as the central Performance Municipality has government had not yet provided guidelines for Improvement developed assessment of LLGs and/or trained DLGs in the performance assessment procedures for LLGs. Maximum 8 points on improvement plans this Performance for at least 30% of Measure the lowest performing LLGs for the current FY, based on the previous assessment results.
Score: 2 or else score 0
5 0 Reporting and c. The District/ This indicator was considered inapplicable for this round of Performance Municipality has assessment. Improvement implemented the PIP for the 30 % Maximum 8 points on lowest performing this Performance LLGs in the Measure previous FY:
Score 2 or else score 0
Human Resource Management and Development 6 2 Budgeting for and a. Evidence that The Assessor confirmed that Nwoya DLG consolidated and actual recruitment and the LG has submitted staffing requirements for the coming FY to the MoPS deployment of staff consolidated and by September 30th, with copy to the respective MDAs and submitted the MoFPED included: Maximum 2 points on staffing this Performance requirements for The Assessor was presented with evidence in form of CAO’S Measure the coming FY to Request for Recruitment to PS MoPs dated 5th August, 2020 the MoPS by CR/ADLG/115/5, in respect of “Request to Recruit staff for FY September 30th, 2020/21, copied to MoFPED and was acknowledged receipt of with copy to the by MoPS on 28th August 2020. Various vacant positions per respective MDAs department were stated with the associated wage bills. The PS and MoFPED. MoPS responded via Circular no. PMD 80/80/1 wherein, interlia, MoPs committed to make a wage bill analysis for all DLGs and Score 2 or else advise them about the available wage bill to enable DLGs score 0 appropriately plan and budget for recruitment for FY 2020/21.
7 2 Performance a. Evidence that Substantial evidence was provided to the Assessor to confirm management the that Nwoya DLG conducted a tracking and analysis of staff District/Municipality attendance (as guided by Ministry of Public Service CSI). The Maximum 5 points on has conducted a HRO presented to the Assessor a “Staff attendance Book” this Performance tracking and (current book was first used on 20th October 2019 and was in Measure analysis of staff use by the time of the assessment on the 17th of November attendance (as 2020.) that staff signed daily. The book is usually placed at the guided by Ministry reception desk and withdrawn daily by the Deputy CAO at 8.30 of Public Service am and stored at the registry until the following morning. Staff CSI): attendance analysis was also done on a monthly basis by the PHRO and the reports were submitted to the CAO for approval. Score 2 or else The Assessor saw copies of approved monthly staff attendance score 0 reports for 9 months from July 2019 to March 2020 which were dully endorsed by the CAO copies of which were available at the central registry. 7 0 Performance i. Evidence that the The Assessor reviewed the personal files of the Heads of management LG has conducted Department (HoDs) that were provided by the HRO and an appraisal with established that NOT ALL HoDs were appraised by the CAO as Maximum 5 points on the following per guidelines issued by MoPS during the previous FY. The this Performance features: details of the reviewed files were as indicated below: Measure HODs have been 1. Chief Finance Officer. Ocitti Anying Godfrey Odoki was appraised as per appraised by the CAO on 24th July 2020 and the CAO endorsed guidelines issued the Performance Report on the same date. by MoPS during the previous 2. District Planner: Lakony Lino: There were no performance appraisal documents seen on file by the Assessor at the time of FY: Score 1 or the assessment. else 0 3. Acting District Engineer: Okumu Peter Anywar: No performance appraisal documents were seen on file by the Assessor at the time of assessment .
4. Acting District Natural Resources Officer: Omara Emmanuel: There were no performance appraisal documents seen on file by the Assessor at the time of the assessment .
5. Acting District Production and Marketing Officer. Dr. Ukwir James completed the Performance Agreement on 1st July, 2019 and was appraised by the CAO on 30th June, 2020. The Performance Report was endorsed by CAO on the same date.
6. District Community Development Officer: Akena Geoffrey, completed performance agreement on 31st July 2019, and was appraised by the CAO on 22nd July 2020. The Performance Report was endorsed by CAO on the same date.
7. Acting District Commercial Officer: Ocitti Anying Godfrey Odoki: No performance appraisal documents were on file for review by the Assessor at the time of the assessment.
8. District Health Officer: Dr. Janet Oola completed a Performance Agreement on 13th July 2019 and was appraised by the CAO on 13th July 2020. The Performances Report was endorsed on the same date.
9. District Education Officer; Mr. Ayiba George Butele, completed a Performance Agreement on 31st July 2019 and was appraised by the CAO on 30th June, 2020 and the Performance Report was endorsed by the CAO on the same date.
7 0 Performance ii. (in addition to “a” There was no evidence presented to the Assessor to confirm management above) has also that Nwoya district implemented rewards and Sanctions as a implemented result of perfomance appraisal exercises. Maximum 5 points on administrative this Performance rewards and Measure sanctions on time as provided for in the guidelines:
Score 1 or else 0 7 0 Performance iii. Has established Nwoya District had not yet constituted a functional Consultative management a Consultative Committee at the time of the assessment. Committee (CC) for Maximum 5 points on staff grievance this Performance redress which is Measure functional.
Score 1 or else 0
8 0 Payroll management a. Evidence that Not all newly recruited staff accessed the salary payroll not 100% of the staff later than two months after appointment. The staff list for Maximum 1 point on recruited during the newly recruited staff during FY 2019/2020 indicated that 60 staff this Performance previous FY have were recruited during the previous FY. The Assessor reviewed Measure or else score accessed the the assumption of duty letters against the pay slips for the first 0 salary payroll not salary after assumption of duty and established that not all staff later than two accessed the salary payroll. While 58 staff accessed the salary months after payroll not later than two months. Two newly recruited staff did appointment: not disclose that they formally worked at Pader and Amuru DLGs and consequently their appointment details were rejected Score 1. by the system and hence could not access the payroll until when the anomalies were rectified. The two staff that did not access the salary payroll were:
1. Okelllo Tito, a Town Agent, recruited at Anaka Town Council ; IPPS No. 000000001049482. 2. Lubanga Omiya Kevin, an Enrolled Nurse, IPPS No.00000000829188.
9 0 Pension Payroll a. Evidence that Not all the five (5) retired staff indicated on the list of retired management 100% of staff that staff provided to the Assessor by the PHRO accessed the retired during the Pension payroll not later than two months after retirement. The Maximum 1 point on previous FY have Assessor reviewed the list of retired staff ( indicates details of this Performance accessed the name of retiree, date of birth, date of retirement, position held at Measure or else score pension payroll not retirement among other details) and requested the PHRO to 0 later than two avail the Pension Pay Slips for each of the retired staff to months after ascertain whether they all accessed the pension payroll not later retirement: than two months after retirement. The Assessor established that not all the retired staff accessed the pension payroll not later Score 1. than two months of retirement. For example:
1. Ochen Andrew retired as a Nursing Assistant on 7th December 2019 and accessed the Pension Payroll in March 2020 under IPPS number 821595.
2. Odanda Emmy, retired as a Deputy Headteacher on 1st January 2020 and accessed the Pension Payroll in March 2020 under IPPS No. 275718
3. Odong David retired as an Education Assistant on 1st January 2020 and accessed the Pension payroll in March 2020.
Some of the reasons given included; delayed submission of relevant documents to the PHRO office and inaccuracies in the submitted documents by some of the retired staff.
Management, Monitoring and Supervision of Services. 10 2 Effective Planning, a. If direct transfers The LG direct transfers (DDEG) to LLGs budgeted was Shs. Budgeting and (DDEG) to LLGs 1,038,914,656 were executed in accordance with the Transfer of Funds for were executed in requirements of the budget and in full.The amount paid Service Delivery accordance with Shs.1,038,914,656 (print and extracts from IFMIS). the requirements of Maximum 6 points on the budget in The DDEG received were as follows; this Performance previous FY: Measure Q 1 Shs. 259,728,664 Score 2 or else Q 2 Shs. 259,728.664 score 0 Q 3 Shs. 259,728,664
10 0 Effective Planning, b. If the LG did The LG did not make timely warranting or verification of direct Budgeting and timely warranting/ DDEG transfers to LLGs for the last FY, in accordance to the Transfer of Funds for verification of direct requirements of the budget. Service Delivery DDEG transfers to LLGs for the last The release and warranting dates were as follows; Maximum 6 points on FY, in accordance Date of Waranting Date of Realease this Performance to the requirements Measure of the budget: Q 1- 27/07/2019 15/08/2019
Score: 2 or else Q 2- 24/10/2019 15/11/2019 score 0 Q 3 -24/01/2020 14/02/2020
10 0 Effective Planning, c. If the LG invoiced Three LLGs were sampled for the purpose of verifying whether Budgeting and and communicated Nwoya DLG invoiced and communicated all DDEG transfers for Transfer of Funds for all DDEG transfers the previous FY to LLGs within 5 working days from the date of Service Delivery for the previous FY funds release in each quarter. to LLGs within 5 Maximum 6 points on working days from The CFO revealed however, that MoFPED normally this Performance the date of funds communicates through phone calls to the CFOs to alert them of Measure release in each the transfers to the district accounts. Subsequently the district quarter: also publicizes the transfers to the LLGs on the district Public Notice Boards and thereafter communicate to the LLGs with Score 2 or else formal DDEG release letters score 0 Field visits were made to three sampled LLGs of Koch Goma Subcounty, Purongo Subcounty and Anaka Town Council. At all the sampled LLGs, the Assessor could not verify whether Nwoya DLG invoiced and communicated all DDEG transfers for the previous FY to LLGs within 5 working days from the date of funds release in each quarter. No copies of DDEG release letters were sent to/seen at the LLGs, so it was not possible for the Assessor to establish whether the communication was sent within five working. The SAS observed that the CFO informs them or the Senior Accounts Assistants through phone calls or whatsapp group messages of the release of the DDEG grants on the LLG account and subsequently the LLG acknowledges receipt of the funds by writing a receipt which submitted to the district . 11 2 Routine oversight and a. Evidence that There was evidence availed in hard copies to the assessor that monitoring the the District supervised all LLGs in the District at least once per District/Municipality quarter consistent with guidelines. Maximum 4 points on has supervised or this Performance mentored all LLGs The meetings were held as follows; for the Q 1-27th September Measure in the District up to 30th October 2019 /Municipality at Q2-25th to 29th November 2019. least once per quarter consistent Q 3- 11th, 12th ,25th and 26th March, 2020. with guidelines: Q 4 - 24th June up to 3rd July 2020. Score 2 or else score 0
11 2 Routine oversight and b. Evidence that The evidence provided indicate that the reports of support monitoring the results/reports supervision and monitoring visits were discussed in TPC of support meetings. The reports were and recommendations were made Maximum 4 points on supervision and for corrective actions. The TPC held meetings on the following this Performance monitoring visits dates;17/07/2019, 30/08/2019, 25/09/2019, 29/10/2019, Measure were discussed in 28/11/2019, 23/12/2019, 28/01/2020, 07/02/2020, the TPC, used by 09/03/2020,06/05/2020, 02/06/2020 and 01/07/2020. the District/ Municipality to Among the recommcendations made were; make 1. To ascertain that projects of FY2018/19 were completed and recommendations they are functional. for corrective actions and 2.Retentio funds are to be paid upon verifications that no defects followed-up: exist.
Score 2 or else 3. To monitor routine activities are conducted to ascertain the score 0 progress of work which the district planned in the financial year.
4. Management to take immediate remedies in case of any deviation from the target of activities.
5. Carrying out field work to monitor progress of projects and activities using the check list of programs.
6. Monitoring projects and activities conducted with the aim of getting information on the implementation planned.
7. The number of people involved in monitoring projects/activities have inadequate vehicles, therefore, transport was a challenge. The activity coincided with the COVID 19 lockdown and only a few staffs were allowed to work under a strict observance of SOPs.
Investment Management 12 2 Planning and a. Evidence that The assets register was maintained by the District up to-date by budgeting for the the time of assessment on 16th-17th November 2020. The investments is District/Municipality assets were land and buildings, motor-vehicles, motor cycles, conducted effectively maintains an up- furniture, office equipment and stores consumables. The copies dated assets of print outs were availed to the assessor. Maximum 12 points on register covering this Performance details on Measure buildings, vehicle, etc. as per format in the accounting manual:
Score 2 or else score 0
Note: the assets covered must include, but not limited to: land, buildings, vehicles and infrastructure. If those core assets are missing score 0
12 1 Planning and b. Evidence that The District availed the Board of Survey Report. The report budgeting for the included assets management decisions and actions on investments is District/Municipality procurement of new assets, maintenance of existing assets and conducted effectively has used the Board disposal of assets. The decisions recommended that some of Survey Report of assets be disposed because of high maintenance costs as a Maximum 12 points on the previous FY to result of wear and tear. The assets recommended to be sold this Performance make Assets were (page 190-196) which included, motor-vehicles, equipment Measure Management and furniture. decisions including procurement of The other matters were; new assets, 1. Most of the vehicles lack log-books mostly those donated. maintenance of existing assets and 2. All land accommodating government facilities should have disposal of assets: legal land ownership documents. Score 1 or else 0
12 2 Planning and c. Evidence that budgeting for District/Municipality There was evidence the District had a functional physical investments is has a functional planning committee in place which submitted at least 4 sets of conducted effectively physical planning minutes of Physical Planning Committee to the MoLHUD, dated; committee in place 23rd September 2019, 5th November 2019, 20th February 2020 Maximum 12 points on which has and 25th June 2020. this Performance submitted at least 4 Measure sets of minutes of Physical Planning Committee to the MoLHUD. If so Score 2. Otherwise Score 0. 12 2 Planning and d.For DDEG The LG provided evidence that the District conducted a desk budgeting for financed projects; appraisal for all projects in the budget and the prioritized investments is investments were derived from the LG Development Plan conducted effectively Evidence that the eligible for expenditure as per sector guidelines and funding District/Municipality source. The desk appraisal conducted 29 projects and 7 of this Maximum 12 points on has conducted a were DDEG projects implying 24% were derived from the this Performance desk appraisal for LGDP. This was as per desk appraisal dated 30th October Measure all projects in the 2018. budget - to establish whether the prioritized investments are: (i) derived from the LG Development Plan; (ii) eligible for expenditure as per sector guidelines and funding source (e.g. DDEG). If desk appraisal is conducted and if all projects are derived from the LGDP:
Score 2 or else score 0
12 0 Planning and For DDEG The LG did not provide evidence for conducted field appraisal budgeting for financed projects: to check for technical feasibility, environmental and social investments is acceptability and customized design for investment projects. conducted effectively e. Evidence that LG conducted field Maximum 12 points on appraisal to check this Performance for (i) technical Measure feasibility, (ii) Environmental and social acceptability and (iii) customized design for investment projects of the previous FY:
Score 2 or else score 0 12 1 Planning and f. Evidence that The LG provided evidence that project profiles with costing were budgeting for project profiles with developed and discussed by Technical Planning Committee for investments is costing have been all investments in the AWP for fy 2020/21, as per LG Planning conducted effectively developed and guideline and DDEG guidelines. These minutes dated 7th discussed by TPC October 2020 were provided as evidence. Maximum 12 points on for all investments this Performance in the AWP for the The project profiles costed and appraised were as follows with Measure current FY, as per page numbers from yhe Annual Workplan 2020/21; LG Planning 1. Construction of District Headquarters, Shs.874,948,000 (page guideline and 21). DDEG guidelines: 2. Construction of water schemes Shs.10,000,000 (page 11). Score 1 or else score 0. 3. Construction of classrooms in Primary Schools, Shs.915,543,000 (page 32).
4. Construction of latrines in primary schools, Shs.426,232,000 (page 34).
5. Rehabilitation of health centres, Shs.93,760,000 (page 58).
6. Rehabilitation of maternity wards, Shs.767,496,000 (page 25).
12 0 Planning and g. Evidence that The LG had not yet screened for environmental and social budgeting for the LG has risks/impact for the current FY investments is screened for conducted effectively environmental and The LG was still in the procurement process at the time of social risks/impact assessment Maximum 12 points on and put mitigation this Performance measures where Measure required before being approved for construction using checklists:
Score 2 or else score 0
13 1 Procurement, contract a. Evidence that all As per the Approved Budget Estimates, all infrastructure management/execution infrastructure projects (to be funded under DDEG) were incorporated in the projects for the AWP and Procurement Plans for the current FY including; Maximum 8 points on current FY to be this Performance implemented using 1) Construction of 1 block of 2 Classrooms with an Office at Measure the DDEG were Anaka P/S - Anaka T/C - Estimated (budget amount) at UGX incorporated in the 85,600,000/=. LG approved 2) Rehabilitation and construction of 1 deep Borehole at katinya. procurement plan - Got-Apwoyo S/Cty - Estimated (budget amount) at UGX Score 1 or else 21,000,000/= score 0 13 1 Procurement, contract b. Evidence that all The Contracts Committee approved, among others the management/execution infrastructure implementation of DDEG funded infrastructure projects current projects to be FY before commencement. The respective bidding documents Maximum 8 points on implemented in the were approved as well. For; this Performance current FY using Measure DDEG were Construction of 1 block of 2 Classrooms with an Office at Anaka approved by the P/S - Anaka Town Council - NWOY606/WRKS/20-21/00006, at Contracts a Contract Price of UGX 74,972,520/= Committee before commencement of construction: Score 1 or else score 0
13 0 Procurement, contract c. Evidence that the A copy of appointment of the DWO as contract supervisor for the management/execution LG has properly Drilling, Pump Testing and Installation of 14 Borehole in established the different Sub Counties; signed by CAO on 8/1/2020 was seen Maximum 8 points on Project by the Assessor . Also the appointment of CoW for Lungulu this Performance Implementation Seed SS was visible Measure team as specified in the sector However. No records of establishing full PITs were seen by guidelines: the Assessor for the sampled projects
Score 1 or else 0 The Contract Management Plans seen by the Assessor for the sampled projects by the Assessor were not sufficient as dates indicated did not tally well 13 1 Procurement, contract d. Evidence that all Infrastructure projects under DDEG Funding were found to be management/execution infrastructure compliant with the standard designs and specifications as projects provided by the LG engineer The sampled projects included; Maximum 8 points on implemented using this Performance DDEG followed the 1) Drilling, Pump Testing and Installation of 1 Borehole at Measure standard technical Otengobweme - Got-Apwoyo S/Cty; According to the technical designs provided specifications, the Borehole pedestal had to be installed with a by the LG stainless steel hand pump identical to the stand. In addition, the Engineer: area around the borehole had to have a circular concrete platform of 1700mm diameter, with a wastewater drain of about Score 1 or else 150mm wide with 2% slope channeling water away from the score 0 borehole.
The above specifications were fully met as per the DWO report for the borehole at Otengobweme - Got-Apwoyo S/Cty
2) Construction of a 3-Stance Drainable Latrine with 2 Bathroom at Panokrach HC II - Lungulu S/Cty followed Standard technical designs - that called for the block to have 3 stances for toilets and the other 2 stances as bathrooms. The access to the stances had to be ramped and an inspection cover had to be provided to allow for emptying. The door shutters (900x2100mm) to each stance had to be metallic, painted in suitable oil paint and the floor had to be finished smooth in cement screed. A 1000 litre RWH tank was to be fitted with a tap for hand-washing and tank installed on a 2m wide concrete base, completed with rain gutters. These conditions were met accordingly as per the completion report from the DE/DHO
3) The Phase I Construction of District Commercial Office at Nwoya DLG HQtrs was also up to standard with all masonry walls in being 220mm thick, etc. The changes along the rear side were due to the Structure being set along the Access road reserve as per by the DE report.
13 0 Procurement, contract e. Evidence that Only the DE and/or his representative (CoW), including line management/execution the LG has Departmental heads (e.g. DHO) were present during the provided supervision of works. Prior to verification and certification of Maximum 8 points on supervision by the Works the inspection reports seen were also not satisfactory for this Performance relevant technical all the projects sampled in regards to presence of the Measure officers of each Environmental Officer and CDO infrastructure project prior to verification and certification of works in previous FY. Score 2 or else score 0 13 1 Procurement, contract f. The LG has Interim and Completion certificates were after technical management/execution verified works supervision and issued/paid within the Specified times as per (certified) and the contracts Maximum 8 points on initiated payments this Performance of contractors For example; Measure within specified • Payment for the Drilling, Pump Testing and Installation of 1 timeframes as per Borehole at Otengobweme - Got-Apwoyo S/Cty; contract (within 2 NWOY606/WRKS/19-20/00001 to the Contractor - M/S Ebowa months if no Investments Ltd; the Invoice from the Contractor was raised on agreement): 15/6/2020, certification by the DWO and others on the 24/6/2020 Score 1 or else and the payment made on 30/6/2020 - UGX 15,587,198/= score 0 • Payment Certificate No.1 for the Phase I Construction of District Commercial Office at Nwoya DLG Headquarters; NWOY606/WRKS/19-20/00027 to the Contractor - M/S Lacan Bil (U) Ltd; the Invoice from the Contractor was raised on 23/6/2020, certification by the DWO and others on the 24/6/2020 and the payment made on 29/6/2020
13 1 Procurement, contract g. The LG has a From the Procurement Plan and procurement Files; there were management/execution complete complete procurement file for the sampled projects; including procurement file in the Contract documents, approved Evaluation reports, memos of Maximum 8 points on place for each Bid Acceptance and Award of Contract indicating the Contracts this Performance contract with all Committee approvals like Measure records as required by the PPDA Law: 1) Drilling, Pump Testing and Installation of 14 Boreholes in different sub counties - NWOY606/WRKS/19-20/00001; Score 1 or else 0 approved under Min No. 4/112/NCC/19-20 of the 112th C.C sitting held on 5/12/2019
2) Construction of District Commercial Office at Nwoya DLG Headquarters - NWOY606/WRKS/19-20/00027; approved under Min No. 4/117/NCC/19-20 of the 117th C.C sitting held on 15/5/2020
Environment and Social Safeguards 14 2 Grievance redress a. Evidence that The District had a designated person to coordinate response to mechanism the feed-back and establish a centralized Grievance Redress operational. District/Municipality Committee (GRC) in a letter dated 12th November has i) designated a 2020,CR/214/3 Ref; Assignment to chair Grievance committee, Maximum 5 points on person to addressed to DCDO and signed by CAO on 12th November this performance coordinate 2020 measure response to feed- back (grievance /complaints) and ii) established a centralized Grievance Redress Committee (GRC), with optional co- option of relevant departmental heads/staff as relevant.
Score: 2 or else score 0
14 2 Grievance redress b. The LG has The LG had a specified system for recording, investigating and mechanism specified a system responding to grievances, which included a centralized operational. for recording, complaints log with clear information .There was a complaints investigating and log with complaint, name of complaints, contact ,Time and Date Maximum 5 points on responding to and remarks example; this performance grievances, which measure includes a Land border conflict between Gwenotwom community and centralized Kamguru PS recorded on 16 October 2019. complaints log with Minutes of meeting of community store in Onyomtil village held clear information on 24th May 2020 in attendance were 9 members and and reference for recommendation was community store to be in hands of onward action (a community signed by chairperson and secretary defined complaints referral path), and public display of information at district/municipal offices.
If so: Score 2 or else 0
14 0 Grievance redress c. The LG did not publicize the grievance redress mechanisms so mechanism District/Municipality that aggrieved parties know where to report and get redress operational. has publicized the grievance redress Maximum 5 points on mechanisms so this performance that aggrieved measure parties know where to report and get redress.
If so: Score 1 or else 0 15 1 Safeguards for service a. Evidence that The evidence was seen by the assessor indicating that delivery of investments Environment, Environment, Social and Climate change interventions were effectively handled. Social and Climate integrated into LG Development Plans, annual work plans and change budgets complied with. This was in the LG DP, item, 2.2.2 Maximum 11 points on interventions have (pages 98-100). There were also Environmental and Social this performance been integrated Screening report dated 30th October 2019, 1.2.6. The measure into LG interventions are; Development Plans, annual work a. Planting of trees plans and budgets b. Trainings in HIV/ AIDS prevention. complied with: Score 1 or else c. Harvesting of water score 0 d. Non-employment of under age children.
e. Waste management
f. Reduction of illiteracy
The 3 samples are;
1. Construction of boreholes at Lii Tee Orum
2. Construction of latrine at Labyeu Anaka
3. Construction of HCIII at Koch Goma.
15 1 Safeguards for service b. Evidence that The LG disseminated to LLGs the enhanced DDEG guidelines delivery of investments LGs have that strengthened and included, environment, climate change effectively handled. disseminated to mitigation and adaptation and social risk management. This was LLGs the enhanced contained in a circular dated 31th October 2019 which was also Maximum 11 points on DDEG guidelines discussed in the Budget Framework. There was also a talk this performance (strengthened to barazas organized in the sub-counties. There was also measure include information in Budgetary Framework Paper which was environment, disseminated on 18th November 2019 to LLGs. climate change mitigation (green infrastructures, waste management equipment and infrastructures) and adaptation and social risk management
score 1 or else 0 15 0 Safeguards for service (For investments The LG had not incorporated or costed Environment and Social delivery of investments financed from the Management Plans (ESMPs) into designs, BoQs, bidding and effectively handled. DDEG other than contractual documents for other DDEG infrastructure projects health, education, other than health, education, and water Maximum 11 points on water, and this performance irrigation): measure c. Evidence that the LG incorporated costed Environment and Social Management Plans (ESMPs) into designs, BoQs, bidding and contractual documents for DDEG infrastructure projects of the previous FY, where necessary:
score 3 or else score 0
15 0 Safeguards for service d. Examples of There was no costing of the additional impact from climate delivery of investments projects with change from the infrastructure projects seen by the time of effectively handled. costing of the assessment additional impact Maximum 11 points on from climate this performance change. measure Score 3 or else score 0 15 1 Safeguards for service e. Evidence that all The LG had proof of ownership, access, and availability of land delivery of investments projects are without any encumbrances for, example; effectively handled. implemented on land where the LG Land agreement between the school management committee of Maximum 11 points on has proof of A paranga PS and community of Belkec village, area 15mx15m this performance ownership, access, witnesses head teacher ,treasurer,SMC,Rwot Kweri Ariya and measure and availability chairperson LCI signed and stamped on 23rd January 2019 (e.g. a land title, Land agreement between Odong Robert Amiya measuring agreement; Formal 15x15m for borehole in Lii sub county witnessed by councilor III Consent, MoUs, Lii sub county and LCI Chairman Pakiya village Lii Parish dated etc.), without any 25 January 2019. encumbrances: Land agreement between land owner and community of Dog Score 1 or else Acwa village bar Jere measuring 15x15m, for borehole in score 0 Lunguju sub county witnessed by LCI Dog Acwa, SAS Lungulu subcounty, chairperson LCIII dated 17th April 2019
Land offer agreement for Lungulu seed secondary school, n Lungulu subcounty, ownwer Odong Christopher of Dog Acwa village measuring 20 acres located in Bajere Lungulu sub county..Dated 26 July 2018 signed by 5 member witnesses and council 4 witnesses signed by Ojok Richard Loka LCI Bargere parish,lungulu sub county.
15 0 Safeguards for service f. Evidence that The Environmental officer and CDO conducted support delivery of investments environmental supervision and monitoring to ascertain compliance with effectively handled. officer and CDO ESMPs for infrastructural projects for example; conducts support Maximum 11 points on supervision and Social and environmental inspection of 10 education projects this performance monitoring to example St Luke te Olam PS, Amar primary school, Niwya PS measure ascertain .Issues got where, no child labour, recruiting of local workforce, compliance with No PPEs, clear waste disposals signed on 30th June 2020 by ESMPs; and Senior Environment officer and DCDO provide monthly Environmental and social inspection report of drilling pumping, reports: casting and hand pump installation of 14 deep boreholes in Score 1 or else Alero, Anaka, Purongo, Koch goma, Got Apwoyo,Lungulu and score 0 Lii sub counties. recommendations were plant vegetation by water users, soak away pits to mitigate soil erosion signed by Senior environment officer and DCDO on 24th June 2019
However there were no monthly reports seen at the time of assessment 15 0 Safeguards for service g. Evidence that The contract payment Certificates were not signed by the delivery of investments E&S compliance environment officer and DCDO for example; effectively handled. Certification forms are completed and Construction of phase 1 District commercial office at District Maximum 11 points on signed by HQs Ref No:NWOY606/WRKS/19-20/00027.certificate No this performance Environmental 1.Contractor ;Lacan Bil(U)Ltd signed by CFO and CAO on 24th measure Officer and CDO June 2020 prior to payments of Construction of staff house at Agung PS. Ref contractors’ No:NWOY606/WRKS/19-20/00010.Contractor ;M/S Sabel invoices/certificates Holdings contract price; UGX 53,802,000,Payable amount UGX at interim and final 27,742,000 dated 25 February 2020 signed by Asst Eng officer, stages of projects: Internal Audit,D/Eng CFO and CAO on 27th February 2020 Score 1 or else Construction of 2 Classroom block with office and store at Lalar score 0 PS Ref No:NWOY606/WRKS/19-20/00012.Contractor ;M/S Owen link Holdings contract price; UGX 74,882,500,Payable amount UGX 25,206,000 dated 25 February 2020 signed by D/Eng ,DEO ,CFO and CAO on 22ND March 2020
Financial management 16 2 LG makes monthly a. Evidence that The LG provided monthly bank reconciliations and were up to- Bank reconciliations the LG makes date at the point of time of the assessment. The months monthly bank reconciled were August, September and October 2020. Maximum 2 points on reconciliations and this Performance are up to-date at The District had 10 bank accounts and among those sampled Measure the point of time of were; the assessment: 1. Treasury Single Account-No. 006060528000000, Balance, Score 2 or else Shs,54,042,179 as on 9th November 2020. score 0 2. Nwoya District account, No. 0198350100803, Shs.71,526,720. as on 31st October 2020.
3. Nwoya District Revenue Collection Ac. No. 0060168, Shs.197,299,980, as on 11th November 2020.
17 2 LG executes the a. Evidence that LG The assessor was provided with evidence that LG produced all Internal Audit function has produced all quarterly internal audit (IA) reports. There were also minutes for in accordance with the quarterly internal internal auditor and dates for submission of reports were as LGA Section 90 audit (IA) reports for follows; the previous FY. Maximum 4 points on Q 1 – 12/01/2019 this performance Score 2 or else measure score 0 Q 2 – 10/02/2020
Q 3 – 27/04/2020
Q 4 - 17/8/2020 17 1 LG executes the b. Evidence that The LG provided information to Council and chairperson and the Internal Audit function the LG has LG PAC on the status of implementation of internal audit in accordance with the provided findings. Information was also availed on follow up on audit LGA Section 90 information to the queries on all quarterly audit reports. The follow-up were Council/ contained in the submission of the subsequent quarterly reports. Maximum 4 points on chairperson and this performance the LG PAC on the measure status of implementation of internal audit findings for the previous FY i.e. information on follow up on audit queries from all quarterly audit reports.
Score 1 or else score 0
17 1 LG executes the c. Evidence that Internal Audit function internal audit The LG provided evidence that internal audit reports were in accordance with the reports for the submitted to LG Accounting Officer. The LG PAC reviewed them LGA Section 90 previous FY were and made a follow up as per submitted to LG Maximum 4 points on Accounting Officer, reports dated 17/02/2020 and 14/ 8/2020 respectively. this performance LG PAC and that measure LG PAC has reviewed them and followed-up:
Score 1 or else score 0
Local Revenues 18 0 LG has collected local a. If revenue Actual Revenue collection for 2019/20 was Shs.350,884,864 revenues as per collection ratio (the and planned was Shs.829,006,171. This implies a difference of budget (collection ratio) percentage of local Shs.478,121,307 indicating a decrease of -42%. This was more revenue collected than -10%. Maximum 2 points on against planned for this performance the previous FY measure (budget realization) is within +/- 10 %: then score 2 or else score 0. 19 0 The LG has increased a. If increase in The actual OSR for the fy 2018/19 was Shs. 340,832,244 and LG own source OSR (excluding 2019/20 was Shs. 350,884,864. There was an increase of Shs. revenues in the last one/off, e.g. sale of 10,052,620. This indicates an increase of 3%, that was less financial year assets, but than 5%. compared to the one including arrears before the previous collected in the financial year (last FY year) from previous year but one) FY but one to previous FY Maximum 2 points on this Performance • If more than 10 %: Measure. score 2.
• If the increase is from 5% -10 %: score 1.
• If the increase is less than 5 %: score 0.
20 0 Local revenue a. If the LG remitted There was no evidence that the LG remitted the mandatory LLG administration, the mandatory LLG share of local revenues for the fy 2019/20. The Chief Finance allocation, and share of local Officer, Mr. Ocitti A.G. Odok confirmed the position that the LG transparency revenues during did not remit any funds to LLGs because they were paying the the previous FY: advance of Shs.100 million they had obtained from BOU. Maximum 2 points on score 2 or else this performance score 0 measure.
Transparency and Accountability 21 2 LG shares information a. Evidence that The Procurement Plan, and Awarded Contracts were duly with citizens the procurement published/displayed on the Nwoya DLG Notice boards for plan and awarded Public View. Maximum 6 points on contracts and all this Performance amounts are Examples of Projects considered in the 2 included; Measure published: Score 2 1. Contract to M/S Ebowa Investments Ltd; for Drilling, Pump or else score 0 Testing and Installation of 14 Boreholes in different sub counties – Under DWSCG/DDEG - Procurement Reference No. NWOY606/WRKS/19-20/00001; with a Contract sum - UGX 255,828,720/=. The display was signed (by CAO) and done/displayed on the 6/12/2019, and date of removal was 19/12/2019
2. Contract to M/S Owen Link Holdings Ltd; for Construction of 1 block of 2 Classrooms with an Office at Lalar P/S - Alero S/Cty - Procurement Reference No. NWOY606/WRKS/19-20/00012; with a Contract sum - UGX 74,882,500/=. The display was signed (by CAO) and done/displayed on the 6/12/2019, and date of removal was 19/12/2019 21 0 LG shares information b. Evidence that The LG performance results were not displayed anywhere at the with citizens the LG District Headquarters (notice-boards). Neither was it performance disseminated to the LLGs as District website is non-functional. Maximum 6 points on assessment results this Performance and implications Measure are published e.g. on the budget website for the previous year: Score 2 or else score 0
21 0 LG shares information c. Evidence that the The was no evidence provided o the assessor indicating that with citizens LG during the the LG conducted discussions with the public to provide feed- previous FY back on status on activity implemetation. Maximum 6 points on conducted this Performance discussions (e.g. Measure municipal urban fora, barazas, radio programmes etc.) with the public to provide feed-back on status of activity implementation: Score 1 or else score 0
21 0 LG shares information d. Evidence that The LG did not publicly avail information on, tax rates, collection with citizens the LG has made procedures, and procedures for appeal. The confirmation was publicly available confirmed with the Ag. CFO, Mr. Ocitti .A. G. Odok. Maximum 6 points on information on i) tax this Performance rates, ii) collection Measure procedures, and iii) procedures for appeal: If all i, ii, iii complied with: Score 1 or else score 0
22 0 Reporting to IGG a. LG has prepared The was no report provided on cases of fraud and corruption in an IGG report the District. The Clerk to Council was not available during the Maximum 1 point on which will include a period of assessment and no officer was assigned to provide the this Performance list of cases of same. Measure alleged fraud and corruption and their status incl. administrative and action taken/being taken, and the report has been presented and discussed in the council and other fora. Score 1 or else score 0
606 Education Performance Nwoya Measures 2020 District
Summary of No. Definition of compliance Compliance justification Score requirements Local Government Service Delivery Results 1 2 Learning Outcomes: a) The LG PLE pass rate has We obtained and reviewed the PLE results for The LG has improved improved between the previous 2018 and 2019 and calculated the percentage PLE and USE pass school year but one and the previous change in performance. We noted that the PLE rates. year performance increased by 2.4% as evidenced below: Maximum 7 points on • If improvement by more than 5% this performance score 4 1,320 out of 2,291 (57.6%) pupils who sat measure PLE in 2018 passed between grade 1 and 3 • Between 1 and 5% score 2 1,597 out 2,670 (60%) pupils who sat PLE in • No improvement score 0 2019 passed between grade 1 and 3
Thus, the percentage increase was 2.4%
1 3 Learning Outcomes: b) The LG UCE pass rate has We obtained and reviewed the UCE results for The LG has improved improved between the previous 2018 and 2019 and calculated the percentage PLE and USE pass school year but one and the previous change in performance. We noted that the rates. year UCE performance increased by 15.6% as evidenced below: Maximum 7 points on • If improvement by more than 5% this performance score 3 130 out of 377 (34.5%) students who sat UCE measure in 2018 passed between grade 1 and 3 • Between 1 and 5% score 2 176 out 351 (50.1%) students who sat UCE in • No improvement score 0 2019 passed between grade 1 and 3
Thus, the percentage increase was 15.6%
2 0 Service Delivery a) Average score in the education To be scored Zero for all LGs in Y1 & Y2 Performance: Increase LLG performance has improved in the average score in between the previous year but one the education LLG and the previous year performance assessment. • If improvement by more than 5% score 2 Maximum 2 points • Between 1 and 5% score 1
• No improvement score 0 3 2 Investment a) If the education development There was evidence that the education Performance: The LG grant has been used on eligible development grant was used on eligible has managed activities as defined in the sector activities as per sector guidelines. The review education projects as guidelines: score 2; Else score 0 of the LG quarterly performance report (Q4) FY per guidelines 2019/20 (pages17) revealed that UGX 1,176,777,000 of 1,290,443,000 (approved Maximum 8 points on budget) was released in FY 2019/20 and spent this performance on capital investments as outlined below: measure Classroom construction and rehabilitation (output-078180) at a cost of UGX255,591,000
Latrine construction and rehabilitation (output- 078181) at a cost of UGX40,933,000
Teacher house construction and rehabilitation (output-078182) at a cost of UGX99,344,000
Provision of furniture to PS (output-078183) at a cost of UGX33,128,000
Secondary school construction and rehabilitation (output-078280) at a cost of 477,786,000
Laboratories and Science Room Construction (output078283) at a cost of UGX160,699,00
Etc.
The total accumulative development expenditure by end of QTR4 FY 2019/20 was UGX1,176,777,000 which is 91.2% of approved budget. We noted that the unspent balance of shilling meant for completion of Lungulu seed secondary school 3 0 Investment b) If the DEO, Environment Officer We established that the payment certificates Performance: The LG and CDO certified works on for the education construction projects has managed Education construction projects implemented FY 2019/20 were not certified by education projects as implemented in the previous FY the District Community Officer (DCO) and per guidelines before the LG made payments to the Environment Officer (EO) as required in the contractors score 2 or else score 0 LGPA manual (2020). Maximum 8 points on this performance For example: measure Payment certificate No.1: Construction of a block of 5 stance drainable latrine with urinal at Lubyango PS (NWOYA606/Wrks/2019- 20/00023 amounting to UGX18,166,735 was certified by Asst.Eng.Officer, District Engineer, DEO (vote controller), DIA, CFO and CAO dated 11th June 2020.
Payment certificate No.1-SFG: Partial construction of 2-uits staff house at St.Lukere Olam PS ((NWOYA606/Wrks/2019-20/00015 amounting to UGX44,723,367 was certified by Asst.Eng.Officer, District Engineer, DEO (vote controller), DIA, CFO and CAO dated 14th April 2020.
Etc.
3 2 Investment c) If the variations in the contract From the DE and DEOs offices, the following Performance: The LG price are within +/-20% of the MoWT Works contracts were sampled; and the has managed estimates score 2 or else score 0 Engineers estimates (Budgets) Vs. the education projects as Contract Prices are as listed with the per guidelines corresponding Variation percentages:
Maximum 8 points on • Construction of Lungulu Seed Sec School, this performance Lungulu S/County - MoES/WRKS/18-19/00119 measure with MoES (Engineers) Estimates (budget amount) at UGX 2,100,000,000/=. The contract Price was UGX 1,840,462,400/=. The Variation was at -12.36%
• Completion of the New Education Office and Rehabilitation of Teachers Resource Centre at Nwoya DLG HQtrs - Anaka T/C- NWOY606/WRKS/19-20/00111, with Engineers Estimates (budget amount) at UGX 70,000,000/=. The contract Price was UGX 68,719,655/=. The Variation was at -1.83%
• Construction of 1 block of 2 Classrooms with an Office at Lalar P/S - Alero S/Cty NWOY606/WRKS/19-20/00012, with Engineers Estimates (budget amount) at UGX 75,000,000/=. The contract Price was UGX 74,882,500/=. The Variation was at -0.16%
The variations were thus within +/-20% of the MoES/LG Engineers estimates 3 1 Investment d) Evidence that education projects • The Contract for Construction of Lungulu Performance: The LG were completed as per the work plan Seed Sec School, Lungulu S/County is has managed in the previous FY ongoing – 3 year Contract running from June education projects as 2019 to June 2021. The work seems to be per guidelines • If 100% score 2 behind schedule though as per the monthly reports sampled from the CoW with reference • Between 80 – 99% score 1 Maximum 8 points on to the submitted Contractor’s work Schedule. A this performance • Below 80% score 0 60% sore shall be used for the expected stage measure by the end of the previous FY
• The construction Completion of the New Education Office and Rehabilitation of Teachers Resource Centre, and
• Construction of a block of 2 Classrooms with an Office at Lalar P/S - Alero S/Cty - were completed as per work Plan and as evidenced by the project Completion reports from the DE and DEO.
With the sampled completion reports and physical verification of the above mentioned projects; 60%, 100%, and 100%. That translates to an average 86.67% Completion rate
4 The approved staff establishment for the 1 Achievement of a) Evidence that the LG has education department for Nwoya District standards: The LG has recruited primary school teachers as provides for a total of 569 teachers. The met prescribed school per the prescribed MoES staffing primary school teachers deployment list ( staffing and guidelines teachers in post) indicated a total of 396 infrastructure standards teachers. Therefore the percentage of filled • If 100%: score 3 staff positions at the time of assessment was Maximum 6 points on 396* 569 which constitutes a percentage of this performance • If 80 - 99%: score 2 70%. measure • If 70 – 79% score: 1
• Below 70% score 0 4 0 Achievement of b) Percent of schools in LG that meet standards: The LG has basic requirements and minimum met prescribed school standards set out in the DES The LG education department maintained a staffing and guidelines, consolidated schools asset register as of FY infrastructure standards 2019/20 dated 10th June 2020. The asset • If above 70% score: 3 register captured the number of classrooms, Maximum 6 points on number of latrines, number of desks and • If between 60 - 69%, score: 2 this performance teacher accommodation as per the format measure • If between 50 - 59%, score: 1 provided in the planning, budgeting and implantation guidelines for LGs for the • Below 50 score: 0 education sector (May 2019)
The review of the consolidated schools asset registers for FY 2019/20 revealed that:
• During FY 2019/20 (dated 10th June 2020)
o 22 out of 44 (50%) registered UPE schools met the prescribed DES minimum standards
o 4 out 5 (80%) registered USE schools met the prescribed DES minimum standards
o On average, 65% (both UPE and USE schools met the prescribed DES minimum standards for FY 2019/20
• During FY 2018/19 (dated 20th February 2019)
o It was noted that the consolidated schools asset register for FY 2018/19 was not in the required format and information on teacher accommodation not captured.
o Thus, score is zero
Performance Reporting and Performance Improvement 5 2 Accuracy of reported a) Evidence that the LG has The list of primary school teachers 2020, information: The LG accurately reported on teachers and obtained from the DEO’s office revealed that a has accurately reported where they are deployed. total of (398) teachers were deployed in 44 on teaching staff in UPE schools in FY 2020/21 place, school • If the accuracy of information is infrastructure, and 100% score 2 Verification was done in 3 sampled UPE service performance. school and the following was established as • Else score: 0 per the deployment list from the DEO’s office. Maximum 4 points on this performance The number of (19) teachers on the DEO’s measure deployment list was consistent with the number of teachers on the school staff list (19) in Anaka P7 primary school (Anka TC).
The number of (11) teachers on the DEO’s deployment list was consistent with the number of teachers on the school staff list (11) in Purongo Hill Primary school-Purongo Sub county
The number of (12) teachers on the DEO’s deployment list was consistent with the number of teachers on the school staff list (12) in Koch Goma Central Primary School (Koch Goma S/C)
It was noted that the total number of teachers as indicated on the DEO’s deployment list was consistent with the number of teachers on the school staff list in all the (3) sampled UPE schools. Therefore the information on deployment list of teachers is 100% accurate. 5 0 Accuracy of reported b) Evidence that LG has a school The review of the LG education department information: The LG asset register accurately reporting on consolidated school asset register for FY has accurately reported the infrastructure in all registered 2019/20 and school asset registers of the on teaching staff in primary schools. sampled 3 UPE schools, revealed that the place, school information in the LG consolidated School infrastructure, and • If the accuracy of information is Asset Register is not consistent with service performance. 100% score 2 information on school asset register for Anaka P7 school. Specific details are documented • Else score: 0 Maximum 4 points on below: this performance measure Anaka P7 School: The consolidated school asset register for FY 2019/20 indicated that the school had (13) classrooms, (28) latrines, (356) desks and (2) teacher houses while the school asset register had (13) classrooms, (28) latrines, (356) desks and (15) teacher houses
Purongo Hill PS: The consolidated school asset register for FY 2019/20 indicated that the school had (15) classrooms, (23) latrines, (177) desks and (4) teacher houses while the school asset register had (15) classrooms, (23) latrines, (177) desks and (4) teacher houses.
Koch Goma Central P7 School: The consolidated school asset register for FY 2019/20 indicated that the school had (11) classrooms, (14) latrines, (246) desks and (3) teacher houses while the school asset register had (11) classrooms, (14) latrines, (246) desks and (3) teacher houses
6 0 School compliance a) The LG has ensured that all There was noncompliance to MoES annual and performance registered primary schools have budgeting and reporting guidelines. There was improvement: complied with MoES annual no evidence of submitted Annual School budgeting and reporting guidelines Reports and budgets covering school Maximum 12 points on and that they have submitted reports performance and plans, a reconciled cash flow this performance (signed by the head teacher and statements, annual budget and expenditure measure chair of the SMC) to the DEO by report and asset register to DEO by January January 30. Reports should include 30th among others, i) highlights of school performance, ii) a reconciled cash We noted that copies of the budgeting and flow statement, iii) an annual budget implementation guidelines for primary and and expenditure report, and iv) an secondary schools (May 2019) were missing in asset register: the 03 sampled UPE schools
• If 100% school submission to LG, score: 4
• Between 80 – 99% score: 2
• Below 80% score 0 6 0 School compliance b) UPE schools supported to • There was no evidence that education and performance prepare and implement SIPs in line department supported the (44) UPE schools to improvement: with inspection recommendations: prepare and implement SIPs in line with inspection recommendations. Maximum 12 points on • If 50% score: 4 this performance • Verification was done in (3) UPE schools and measure • Between 30– 49% score: 2 it was found that 01 (Purongo Hill PS) out of the 03 sampled UPE schools had a copy of the • Below 30% score 0 school improvement plan developed with support of SMC. There was no evidence of SIPs in Anaka P7 school and Koch Goma Central P7 school
6 4 School compliance c) If the LG has collected and The list of government aided primary schools and performance compiled EMIS return forms for all (44) captured in Nwoya DLG Performance improvement: registered schools from the previous contract FY 2019/20 is consistent with the FY year: number of schools (44) in excel data sheet Maximum 12 points on (OTIMS) for FY 2019/20 this performance • If 100% score: 4: measure • Between 90 – 99% score 2
• Below 90% score 0
Human Resource Management and Development 7 4 Budgeting for and a) Evidence that the LG has Nwoya DLG budgeted for a head teacher and actual recruitment and budgeted for a head teacher and a minimum of (7) teachers per school or a deployment of staff: LG minimum of 7 teachers per school or teacher per school in all the (44) Government has substantively a minimum of one teacher per class aided primary schools as per the staff list for recruited all primary for schools with less than P.7 for the the FY 2020/21. The total wage bill provision school teachers where current FY: for teachers was UGX3,230,863,000as per the there is a wage bill Approved Budget Estimates for the FY provision Score 4 or else, score: 0 2020/21. The budget covers salaries for (398) primary teachers in the (44) primary schools as Maximum 8 points on per the staffing lists submitted in PBS FY this performance 2020/21 measure 7 0 Budgeting for and b) Evidence that the LG has The list of primary school teachers 2020, actual recruitment and deployed teachers as per sector obtained from the DEO’s office revealed that a deployment of staff: LG guidelines in the current FY, total of 398 teachers were deployed in 44 UPE has substantively schools in FY 2020/21 as per sector recruited all primary Score 3 else score: 0 guidelines. For example all the (44) UPE school teachers where schools had a minimum of (7) teachers as there is a wage bill required. However we noted that Pupil- provision Teacher Ratio (PTR) was higher than the standard ratio of 1:53 as evidenced by the 03 Maximum 8 points on UPE sampled schools i.e. Koch Goma Central this performance P7 school (1:68); Purongo Hill PS (1:88) and measure Anaka P7 School (1:68)
Verification was done in 3 sampled UPE school and the following was established as per the deployment/staff lists from the DEO’s office.
The number of teachers(12) on staffing list in PBS 2020/21 is not consistent with the number of teachers (11) on the deployment list and the number of teachers (11) on the school list for Purongo Hill PS
The number of teachers(19) on staffing list in PBS 2020/21 is consistent with the number of teachers (19) on both the deployment list and the school list for Anaka P7 school
The number of teachers(13) on staffing list in PBS 2020/21 is not consistent with the number of teachers (12) on the deployment list and the school staff list for Koch Goma Central P7 school
It was validated that the number of teachers on the staff lists in PBS 2020/21 was not consistent with the number of teachers on both the deployment list and school staff lists in Purongo Hill and Koch Goma Central primary schools. 7 1 Budgeting for and c) If teacher deployment data has The teachers deployment list displayed on actual recruitment and been disseminated or publicized on school notice boards was verified in 03 UPE deployment of staff: LG LG and or school notice board, schools: has substantively recruited all primary score: 1 else, score: 0 Koch Goma Central P7 school deployment school teachers where staff list displayed on the noticeboard had (12) there is a wage bill teachers provision Purongo Hill PS deployment staff list Maximum 8 points on displayed on the noticeboard had (11) this performance teachers measure Anaka P7 school deployment staff list displayed on the noticeboard had (19) teachers
We also reviewed the staff attendance books and it was validated that the teachers on deployment lists on the noticeboards are actually present in schools
8 0 Performance a) If all primary school head teachers A review of personnel files for primary school management: have been appraised with evidence head teachers was carried out to assess Appraisals have been of appraisal reports submitted to whether all the (44) head teachers were conducted for all HRM with copt to DEO/MEO appraised during the calendar year 2019. education management staff, Score: 2 or else, score: 0 There was evidence of submission of staff head teachers in the appraisal reports for (23) out of the 44 (52.3% registered primary and head teachers to HRM/DEO for calendar year secondary schools, 2019 and training conducted For example: to address identified capacity gaps. Omono Josephine (HT) at Kochamar PS was duly appraised by SAS, ad DEO on 8th Maximum 8 points on February and 3rd March 2020 respectively this performance measure Odog Walter (HT) at Alero PS was duly appraised by SAS and DEO on 31st January and 28th February 2020 respectively
Okello Philip (HT) at Anuka Kuluwamala PS was appraised by Town Clerk and DEO on 13th February 2020
Etc. 8 There was no evidence of submitted appraisal 0 Performance b) If all secondary school head reports for secondary school head teachers by management: teachers have been appraised with DCAO Appraisals have been evidence of appraisal reports conducted for all submitted by D/CAO (or Chair BoG) education to HRM management staff, head teachers in the Score: 2 or else, score: 0 registered primary and secondary schools, and training conducted to address identified capacity gaps.
Maximum 8 points on this performance measure
8 0 Performance c) If all staff in the LG Education The DEO conducted Performance Appraisal management: department have been appraised exercises for 5 out of 6 Education Appraisals have been against their performance plans management staff that had been recruited at conducted for all the time of the assessment. education score: 2. Else, score: 0 management staff, • Senior Education Officer (administration.): head teachers in the Okeny Francis was appraised by the DEO on registered primary and 30th June,2019 and the CAO endorsed the secondary schools, report on 31st July 2019. and training conducted • Senior Inspector of Schools: Kidega to address identified Phoenix was appraised by the DEO on 13th capacity gaps. July, 2020 and the CAO endorsed the report Maximum 8 points on on 29th July 2020. this performance • Inspector of Schools: Achola Harriet was measure appraised by the DEO on 14th July 2020 and the CAO endorsed the report on 15th July 2020.
• Sports Officer: Onyema Phillip was appraised by the DEO on 14th July 2020 and the CAO endorsed the report on 15th July 2020.
• Education Officer Special Needs: Onen Richard: No appraisal documents were on file at the time of the assessment.
• Education Officer Counselling and Guidance. The position was vacant at the time of the assessment. 8 2 Performance d) The LG has prepared a training There was a copy of training work plan management: plan to address identified staff developed during FY 2019/20 by the education Appraisals have been capacity gaps at the school and LG department. It included training of head conducted for all level, teachers on financial management, planning education and budgeting skills; induction of SMC management staff, score: 2 Else, score: 0 members on their roles and responsibilities; head teachers in the and training of senior women and male registered primary and teachers on their roles and responsibilities, etc. secondary schools, and training conducted to address identified capacity gaps.
Maximum 8 points on this performance measure
Management, Monitoring and Supervision of Services. 9 2 Planning, Budgeting, a) The LG has confirmed in writing We noted from DEO, that the DLG was and Transfer of Funds the list of schools, their enrolment, compliant hence there was no need of for Service Delivery: and budget allocation in the communicating corrections/revisions of school The Local Government Programme Budgeting System lists and enrolment numbers submitted in PBS has allocated and (PBS) by December 15th annually. as well as adjusting the IPFs for Nwoya DLG spent funds for service delivery as prescribed If 100% compliance, score:2 or else, in the sector score: 0 guidelines.
Maximum 8 points on this performance measure 9 2 Planning, Budgeting, b) Evidence that the LG made and Transfer of Funds allocations to inspection and There was evidence that the LG allocated for Service Delivery: monitoring functions in line with the UGX60,829,000 for inspection and monitoring The Local Government sector guidelines. functions during FY 2019/20. The review of the has allocated and LG quarterly performance report FY 2019/20 – spent funds for service If 100% compliance, score:2 else, QTR4 report (page 77) under output 078401 delivery as prescribed score: 0 Monitoring and supervision of primary and in the sector secondary education indicated that Shs guidelines. 57,414,000 was spent in FY 2019/20 representing 94% of budget performance. We Maximum 8 points on noted that a total of GX41,963,099 of this performance 57,414,000 (73%) was directly spent on measure inspection and monitoring functions during FY 2019/20
Specific details
A total of Shs.20,463,999 was spent on inspection activities during FY 2019/20. The expenditure is above the computed figure of UGX18,984,000 as per sector guidelines-page 18. The activities included Planning meeting, SDA for AAs, stationery, motor cycle services, fuel submission of inspection reports to DES, reporting and dissemination of inspection reports to schools
A total of Shs21,499,100 was spent on monitoring activities which is above the computed figure of UGX8,900,000 provided in the sector guidelines-page 17. Activities included SDA allowances, fuel, stationery, coordination and reporting
9 0 Planning, Budgeting, c) Evidence that LG submitted The evidence shows the LG did not submit and Transfer of Funds warrants for school’s capitation warrants for school’s capitation within 5 days for Service Delivery: within 5 days for the last 3 quarters for the last 3 quarters. They were warranted on The Local Government the following dates; has allocated and If 100% compliance, score: 2 else spent funds for service score: 0 Dates of Warranting Date of delivery as prescribed Release in the sector Q 1 - 27/07/2019 guidelines. 15/08/2019 Maximum 8 points on Q 3 - 24/10/2019 this performance 22/10/2019 measure Q 4 – 24/01/2020 14/02/2020. 9 2 Planning, Budgeting, d) Evidence that the LG has invoiced There was evidence that the DEO and Transfer of Funds and the DEO/ MEO has communicated capitation releases to schools for Service Delivery: communicated/ publicized capitation within three working days of release from The Local Government releases to schools within three MoFPED. For example, information obtained has allocated and working days of release from from CFO on EFT payment vouchers indicated spent funds for service MoFPED. that: delivery as prescribed in the sector If 100% compliance, score: 2 else, Capitation grant for QTR1 was transferred on guidelines. score: 0 15th August 2019 and the DEO communicated to head teachers on 18th August 2019. Maximum 8 points on this performance Capitation grant for QTR2 was invoiced on measure 22nd October 2020 and notification to schools done on 25th October 2020 by DEO which was within the timeframe of 3 days after transfer of funds.
We noted evidence of posting of non-wage recurrent grants on both LG and school noticeboards in all the (3) sampled UPE schools.
10 2 Routine oversight and a) Evidence that the LG Education There was evidence of inspection plan and or monitoring department has prepared an minutes of preparatory inspection and inspection plan and meetings monitoring meetings for the previous three Maximum 10 points on conducted to plan for school school terms as indicated below: this performance inspections. measure Inspection Work Plan for QTR1 (July- • If 100% compliance, score: 2, else September 2020)-FY 2020/2021 date 1st July score: 0 2020
Minutes of planning meeting for School Inspection Term 1 2020 held on 12th March 2020
Minutes for planning meeting for the distribution of home learning materials dated 22nd May 2020 10 0 Routine oversight and b) Percent of registered UPE School inspection reports for (2) school terms monitoring schools that have been inspected were obtained and reviewed to establish the and monitored, and findings number of schools inspected as indicated Maximum 10 points on compiled in the DEO/MEO’s below: this performance monitoring report: measure Second Term Inspection Report 2019 dated • If 100% score: 2 8th July 2019 prepared by the DIS. It covered 31 out of 44 (70.4%) UPE schools • Between 80 – 99% score 1 Third Term Inspection Report 2019 dated 9th • Below 80%: score 0 December 2019 prepared by Senior Inspector of Schools. It covered 25 out of 44 (57%) UPE schools
School Inspection Report First Term 2020 dated 25th March 2020 prepared by Senior Inspector of Schools. It covered 22 out of 44 (50%) UPE schools
School Monitoring and Support Supervision Report for QTR One FY 2019/20 dated 28th December 2019 by DEO and 25 out 44 (57%) UPE schools were visited
School Monitoring Report for QTR 3 FY 2019/20 dated 2nd June 2020 by DEO. It indicated all the 44 (100%) UPE schools were monitored by a team of (11) officials composed of politicians and technical staff.
Thus, the number of schools inspected were 147/220*100=67% 10 0 Routine oversight and c) Evidence that inspection reports • There was no evidence of minutes of monitoring have been discussed and used to departmental meetings held to discuss school recommend corrective actions, and inspection reports during FY 2019/20 at the Maximum 10 points on that those actions have time of the assessment. this performance subsequently been followed-up, measure • Verification was done in 3 sampled UPE Score: 2 or else, score: 0 schools and established that:
o Koch Goma Central P7 school in Koch Goma Sub-county had no evidence of inspection feedback report during FY 2019/20. We noted that school inspection was last done 19th March 2018 by Ocira Jacob-CCT-Koch Goma.
o Purongo Hill primary school in Purongo S/C was inspected twice i.e.28th November 2019 and 8th July 2019
o Anaka P7 school in Anaka TC had one evidence of inspection report date 5th August 2019 by Ocitti Odong (CCT)
There was no evidence of follow up on inspection recommendations during FY 2019/20. We also noted that school inspection was not done as expected i.e. at least once per term 10 0 Routine oversight and d) Evidence that the DIS and DEO There was evidence that the LG Education monitoring have presented findings from department had submitted (2) school inspection and monitoring results to inspection reports to the Directorate of Maximum 10 points on respective schools and submitted Education Standards (DES) in the Ministry of this performance these reports to the Directorate of Education and Sports (MoES) during FY measure Education Standards (DES) in the 2019/20 as shown below: Ministry of Education and Sports (MoES): Score 2 or else score: 0 Inspection Report for Term I 2020 quarter III FY 2019/20 was submitted and acknowledged by Ms. Winnie Kirenda (Secretary DES on 20th May 2020
Inspection Report for Term III FY 2019/20 submitted and received by Mr.Okidi George for MOESTS Assistant Commissioner-DES Northern Region on 18th November 2019
However it was established during the school visits that school inspection was not done as expected i.e. at least once per term as indicated below:
Koch Goma Central P7 school in Koch Goma Sub-county had no evidence of inspection feedback report during FY 2019/20. We noted that school inspection was last done 19th March 2018 by Ocira Jacob-CCT-Koch Goma.
Purongo Hill primary school in Purongo S/C was inspected twice i.e.28th November 2019 and 8th July 2019
Anaka P7 school in Anaka TC had one evidence of inspection report date 5th August 2019 by Ocitti Odong (CCT)
10 0 Routine oversight and e) Evidence that the council The LG did not provide evidence of sector monitoring committee responsible for education committee of council responsible for education met and discussed service delivery that met and discussed service delivery issues Maximum 10 points on issues including inspection and including inspection and monitoring findings, this performance monitoring findings, performance performance assessment results, LG PAC measure assessment results, LG PAC reports reports. The Clerk to Council was not available etc. during the previous FY: score 2 for the two days of assessment. or else score: 0
11 0 Mobilization of parents Evidence that the LG Education There was no evidence to show that education to attract learners department has conducted activities department conducted activities to mobilize, to mobilize, attract and retain attract and retain children at school Maximum 2 points on children at school, this performance measure score: 2 or else score: 0
Investment Management 12 0 Planning and a) Evidence that there is an up-to- There was no evidence of an up to-date LG budgeting for date LG asset register which sets out asset register. The review and validation of the investments school facilities and equipment LG consolidated register FY 2019/20 in the relative to basic standards, score: 2, sampled schools revealed that information in Maximum 4 points on else score: 0 the consolidated asset register not consistent this performance with school asset registers in (1) out of the (3) measure sampled schools as indicated below:
Anaka P7 School: The consolidated school asset register for FY 2019/20 indicated that the school had (13) classrooms, (28) latrines, (356) desks and (2) teacher houses while the school asset register had (13) classrooms, (28) latrines, (356) desks and (15) teacher houses
We noted that school asset registers not in the format prescribed in the budgeting and implementation guidelines for primary and secondary schools (May 2019).
12 1 Planning and b) Evidence that the LG has The LG has conducted a desk appraisal for all budgeting for conducted a desk appraisal for all sector projects in the budget and investments investments sector projects in the budget to were derived from the LGDP, eligible for establish whether the prioritized expenditure under sector guidelines and Maximum 4 points on investment is: (i) derived from the funding source. The sector project appraisal is this performance LGDP; (ii) eligible for expenditure in accordance to LG DP, 6.2.5 Education measure under sector guidelines and funding Department; The activities for Education source (e.g. sector development department to be undertaken include; grant, DDEG). If appraisals were conducted for all projects that were a. Provision of Safe Water in schools planned in the previous FY, score: 1 b. Classroom Construction or else, score: 0 c. Supply of desks
d. Teachers’ House construction
e. School Inspection and monitoring 12 1 Planning and c) Evidence that the LG has The LG conducted a field Appraisal for, budgeting for conducted field Appraisal for (i) technical feasibility, environmental and social investments technical feasibility; (ii) acceptability and customized designs. This is environmental and social as per report dated 9th - 25th September Maximum 4 points on acceptability; and (iii) customized 2019. The projects were all compliant in regard this performance designs over the previous FY, score to technical feasibility and environmentally measure 1 else score: 0 acceptable. There were also screening checklist forms availed and the three samples are;
1. Construction of 5 stance latrine in Opolacen P/S, in Lagwai Parish, Pader Twon Council at Shs.22,000,000.
2. Construction of I block 2 classroms at Oret P/S, in Oret Parish, Puranga Sub-county at Shs.60,010,000.
3. Drilling of a borehole at Lapainut P/S, in Pungole Parish, Angagur Sub-county.
13 1 Procurement, contract a) If the LG Education department As per the Approved Budget Estimates and the management/execution has budgeted for and ensured that Education Sector Work Plan, the following planned sector infrastructure projects projects were incorporated in the AWP and Maximum 9 points on have been approved and Procurement Plans for the current FY this performance incorporated into the procurement measure plan, score: 1, else score: 0 • Construction (continuation) of Lungulu Seed SS (UGX 640,770,000/=), for the continuing/Ongoing works on the project
• Construction of 1 block of 2 Classrooms with an Office at Anaka P/S - Anaka T/C - Estimated (budget amount) at UGX 85,600,000/=.
• Completion of 1 block of 4-Units Staff House with Kitchen at Lulyango P/S - Lungulu S/Cty; (Estimated at UGX 60,000,000/=)
13 1 Procurement, contract b) Evidence that the school • School infrastructure Projects were approved management/execution infrastructure was approved by the before commencement of Works. For example Contracts Committee and cleared by the Construction of Lungulu Seed SS was Maximum 9 points on the Solicitor General (where above approved under Min No. 4/105/NCC/18-19 of this performance the threshold) before the the 105th C.C sitting held on 17/4/2019 measure commencement of construction, score: 1, else score: 0 • The Solicitor General (S/G) cleared the contract Award (UGX 1,840,462,400/=) to M/S Davrich Co (U) Ltd for the construction of Lungulu Seed School project. The letter is dated and stamped 28th May, 2019, endorsed by Nyeko Joseph, on behalf of the S/G 13 0 Procurement, contract c) Evidence that the LG established Only Appointment of the Clerk of Works for the management/execution a Project Implementation Team (PIT) Amuru Seed School project noted by the for school construction projects Assessor. Maximum 9 points on constructed within the last FY as per this performance the guidelines. score: 1, else score: However, there was NO documentary measure 0 evidence on properly composed PIT as per LG PA 2020 manual guidelines
13 1 Procurement, contract d) Evidence that the school • The sampled projects as per the physical management/execution infrastructure followed the standard checks during the sites visits were technical designs provided by the implemented following MoES technical Maximum 9 points on MoES designs. (The number of Blocks (Classrooms, this performance Sci. Lab, ICT/Library Block, Main Hall, the twin measure Score: 1, else, score: 0 Staff houses including the corresponding Kitchen and latrine Blocks) at Lungulu Seed School Project.
• All the structural elements in beams and Columns were done,.
• The regular due reports from the Works supervisors – Clerk of Works, DE were as well documented.
Others like Completion of the New Education Office and Rehabilitation of Teachers Resource Centre, at Nwoya DLG HQtrs – Anaka T/C also followed Standard technical designs provided by the DE with input from the DEO as per the Departmental needs.
13 1 Procurement, contract e) Evidence that monthly site Site Meetings (as per records from the visitor’s management/execution meetings were conducted for all book) were held regularly at the Construction sector infrastructure projects planned of Lungulu Seed Secondary School; Maximum 9 points on in the previous FY score: 1, else 22/10/2019, including the 9/11/2019 Joint this performance score: 0 Monitoring involving MoES (CMU) team. measure Weekly Inspection reports from CoW (eg from 18/5/2020 - 27/5/2020, all through to the 23/9/2020 – 4/10/2020) were seen and reviewed.
13 0 Procurement, contract f) If there’s evidence that during There was NO proper documentary evidence management/execution critical stages of construction of that the Joint Technical supervisions at the planned sector infrastructure projects Construction of Lungulu Seed Secondary Maximum 9 points on in the previous FY, at least 1 monthly School have been regular (w.r.t Critical stages) this performance joint technical supervision involving As per the visitors book the Environmental measure engineers, environment officers, officer was only available on 14/6/2019) during CDOs etc .., has been conducted Site handover to the Contractor. score: 1, else score: 0 13 1 Procurement, contract g) If sector infrastructure projects The LG provided to the assessor indicates that management/execution have been properly executed and the sector infrastructure projects have been payments to contractors made within properly executed and payments to contractors Maximum 9 points on specified timeframes within the made within specified time-frames within the this performance contract, score: 1, else score: 0 contract. The projects were certified by the measure DEO and District engineer and also had certificates of site handover. The sample project were;
1. Blair Foundation-NWOY606/WRKS/2019- 2020/00015. Request on 11/04/2020. Certified on 11/04/2020. Paid on 25/6 2020 by EFT. No. 30461760, Shs.47,578,000.
2. Gwedi Holdings Ltd.- NWOY606/WRKS/2019-2020/00018. Request on 8/06/2020. Certified on 5/6/2020. Paid on 25/6/2020, by EFT. No. 30439006, Shs.20,233,100.
3. Morok Technical Services, NWOY606/2019- 2020/00016. Request on 2/6/2020. Certified on 8/6/2020. Paid on 25/6/2020 by EFT. No. 30439020, Shs.26,967,383.
13 0 Procurement, contract h) If the LG Education department No documentary evidence that the Education management/execution timely submitted a procurement plan Department timely submitted their Procurement in accordance with the PPDA Plan for the FY 2019/20 by April 30. LG PP Maximum 9 points on requirements to the procurement unit Form 1 R 65 (1) not seen by the Assessor. this performance by April 30, score: 1, else, score: 0 measure No Contract Management Plans were seen as well
13 1 Procurement, contract i) Evidence that the LG has a Complete Procurement files for all the school management/execution complete procurement file for each infrastructure projects with Evaluation Reports school infrastructure contract with all and Minutes of the Contract Committee were Maximum 9 points on records as required by the PPDA present, For example; this performance Law score 1 or else score 0 measure • Construction of 1 block of 2 Classrooms with an Office at Anaka P/S - Anaka T/C - NWOY606/WRKS/20-21/00006
• Completion of 1 block of 4-Units Staff House with Kitchen at Lulyango P/S - Lungulu S/Cty - NWOY606/WRKS/20-21/00008
Environment and Social Safeguards 14 0 Grievance redress: LG Evidence that grievances have been There were no log of grievances that were Education grievances recorded, investigated, responded to recorded investigated, responded to and have been recorded, and recorded in line with the redress reported. investigated, and grievance redress framework, score: responded to in line 3, else score: 0 No grievances recorded neither investigated in with the LG grievance education sector in the LG. redress framework.
Maximum 3 points on this performance measure
15 3 Safeguards for service Evidence that LG has disseminated There was a copy of the draft guidelines on delivery. the Education guidelines to provide environmental management in schools for access to land (without addressed to all head teachers signed by both Maximum 3 points on encumbrance), proper siting of the Senior Environment Officer and DEO. this performance schools, ‘green’ schools, and energy measure and water conservation We noted that the guide does not provide for access to land (without encumbrance) and Score: 3, or else score: 0 proper siting of schools.
16 2 Safeguards in the a) LG has in place a costed ESMP Environmental and social Safeguard delivery of investments and this is incorporated within the requirements were incorporated in the BoQs of BoQs and contractual documents, education projects contracts as seen on the Maximum 6 points on score: 2, else score: 0 BOQs .examples include; this performance measure Construction of 1 block of 2 classrooms with office at Lalar PS. Amount UGX 74,882,500. Contractor Owen link Holdings Ltd Under description 11.0 there is safety health and welfare of workers, contractor to provide safe regulations or union agreements at UGX 500,000
Construction of Lungula seed secondary school in Lungula subcounty.Contractor Davrich Co (U) Ltd. in BOQ ‘B’ Occupational health and safety costed UGX 4,000,000, HIV/AIDS STD prevention at UGX 2,500,000 ,Environmental safeguards compliance at UGX 1,000,000 which appeared on page 6 and 7
16 1 Safeguards in the b) If there is proof of land ownership, There is documentation on land acquisition delivery of investments access of school construction status for Education project. example; projects, score: 1, else score:0 Maximum 6 points on Land offer agreement for Lungulu seed this performance secondary school,in Lungulu sub county, measure owner Odong Christopher of Dog Acwa village measuring 20 acres located in Bajere Lungulu sub county..Dated 26th July 2018 signed by 5 member witnesses and council 4 witnesses signed by Ojok Richard Loka LCI Bargere Parish, Lungulu sub county. 16 0 Safeguards in the c) Evidence that the Environment There was monitoring and engagement delivery of investments Officer and CDO conducted support throughout the contract period by CDO and supervision and monitoring (with the Environment Officer for education projects. For Maximum 6 points on technical team) to ascertain example this performance compliance with ESMPs including measure follow up on recommended Social and Environmental inspection of 10 corrective actions; and prepared education projects example St Luke te Olam monthly monitoring reports, score: 2, PS, Amar primary school, Niwya PS .Issues else score:0 got where, no child labour,recruiting of local workforce, No PPEs, clear waste disposals signed on 30th June 2020 by Senior Environment officer and DCDO
There was follow up on rehabilitation of classroom block at Nwoya PS where workers had no PPEs, on second visit workers were with PPEs in an inspection report dated 30 June 2020
However, there were no monthly reports seen at the time of assessment
16 0 Safeguards in the d) If the E&S certifications were There were education contractor payment delivery of investments approved and signed by the certificates but were not signed by the environmental officer and CDO prior Environment Officer and CDO examples Maximum 6 points on to executing the project contractor include; this performance payments measure Construction of staff house at Agung PS REF Score: 1, else score:0 No NWOY606/WRKS/2019-20/00010 by contractor M/S Sabel Holdings, contract sum UGX 53,802,000 amount paid 27,742,000 dated 25th February 2020 ,signed by Asst Engineer, internal audit, DEO,CAO,CFO on 25th February 2020
Construction of two classrooms with office and store at Lalar PS. REF No NWOY606/WRKS/2019-20/00012 by the contractor M/S Owen Link Holdings contract sum UGX 74,882,500 ,amount paid UGX 25,206,500 dated 14 April 2020 Signed by DEng,DEO,CAO on 22nd April 2020
606 Health Performance Nwoya Measures 2020 District
Summary of No. Definition of compliance Compliance justification Score requirements Local Government Service Delivery Results 1 2 Outcome: The LG has a. If the LG registered Based on deliveries, Nwoya DLG registered a 24.3% registered higher Increased utilization of increase in the utilization of Health Care Services as percentage of the Health Care Services described below; population accessing (focus on total OPD health care services. attendance, and Overall, the OPD utilization registered an overall deliveries. increase of 14.6% While deliveries registered a 24.3% Maximum 2 points on increase. The assessment team reviewed health unit this performance • By 20% or more, score 2 annual reports (HMIS 107) for three sampled health measure facilities and the findings were as follows; • Less than 20%, score 0 OPD ATTENDANCE • Anaka General Hospital (FY 18/19 was 34,049 while 19/20 was 40,896=20.2% increase) • Alero HC III (FY 18/19 was 24,294 while 19/20 was 23,003=-5.3% decrease ) • Koch Goma HC III (FY 18/19 was 20,640 while 19/20 was 26,629= 29.0%).
The total OPD attendance for FY 18/19 was 78963 while FY 19/20 was 90528. (90528-78963)/ 78963*100=14.6%.
DELIVERIES • Anaka general hospital; increased by 50.9% (FY 18/19 was 1052 and FY19/20 While 1589) • Alero HC III; Increased by 18.3% (FY 18/19 378 while FY19/20=447) • Koch Goma HC III; Decreased by -10.8% (FY 18/19 =731 while FY19/20 = 652)
The total deliveries were; FY 18/19=2,161 and FY19/20=2,686 which represents an overall increase of 24.3% for the 3 sampled facilities. Therefore, based on deliveries, Nwoya DLG registered a 24.3% increase in utilization of Health Care Services hence the score 2.
2 NOT APPLICABLE 0 Service Delivery a. If the average score in Performance: Average Health for LLG score in the Health LLG performance assessment performance is: assessment. • Above 70%; score 2 Maximum 4 points on this performance • 50 – 69% score 1 measure • Below 50%; score 0 Note: To have zero wait for year one 2 2 Service Delivery b. If the average score in Nwoya DLG had five health facilities participating in Performance: Average the RBF quarterly quality result-based financing (RBF) programme. The score in the Health LLG facility assessment for HC assessment team reviewed Nwoya DLG reports on RBF performance IIIs and IVs is: Facility Assessment for the last quarter of the FY assessment. 2019/2020. It was established that the average score in • Above 75%; score 2 the RBF quarterly quality facility assessment for the Maximum 4 points on participating facilities was 86.4%. The details were as • 65 – 74%; score 1 this performance below; measure • Below 65% ; score 0 • Anaka General hospital: 81.7% Note: To have zero wait for year one • Alero HC III: 88.2%
• Koch Lii HC III: 70%
• Purongo HC III: 97.2%
• Koch Goma HC III: 95.1%
3 2 Investment a. If the LG budgeted and The LG budgeted Shs.93,760,000 (AWP, page 26) and performance: The LG spent all the health spent all Shs.76,749,600, health development grant on has managed health development grant for the eligible activities as per the health grant and budget projects as per previous FY on eligible guidelines. guidelines. activities as per the health grant and budget Maximum 8 points on guidelines, score 2 or else this performance score 0. measure 3 2 Investment b. If the DHO/MMOH, LG The DHO, LG Engineer, Environment Officer and CDO performance: The LG Engineer, Environment certified works on health projects before the LG made has managed health Officer and CDO certified payments to the contractors and suppliers. projects as per works on health projects guidelines. before the LG made This is followed by reports by the environment officer and payments to the CDO dated 25th September 2019.There were also Maximum 8 points on contractors/ suppliers reports by the community development officer dated, 20th this performance score 2 or else score 0 September 2019, 4th -6th June 2020, 15th-17th June measure 2020 and 22nd-23rd June 2020.
The payments made were as follows;
1. Arindua Investment Co. Ltd-MOH-UGIFT/WRKS/19- 20/0001-8(LOT 8), Requested on 1/6/2020, certified by environment officer , engineer and CDO on 22/6/2020, paid on 25/6/2020, by EFT. No. 30439021, Shs,227,419,040.
2. Awoto Foundation (U) Ltd.-NWOY606/WRKS/19- 20/0009. Requested on 15th June 2020, certified by environment officer, engineer and CDO on 18th June 2020, paid on 25/6/2020, by EFT. No. 30439862, Shs.21,106,000.
3. Davis & Shirtliff-NWOY606/SPPLS/19-20/00019. Requested on 22nd June 2020, certified by environment officer, engineer and CDO on 22/6/2020. Paid on 25/6/2020, by EFT. No.30490231, Shs.29,854,120.
3 0 Investment c. If the variations in the From the DE and DHOs offices, the following Works performance: The LG contract price of sampled contracts were sampled; and the Engineers estimates has managed health health infrastructure (Budgets) Vs. the Contract Prices are as listed with the projects as per investments are within +/- corresponding Variation percentages: guidelines. 20% of the MoWT Engineers estimates, • Partial Renovation of Staff (Nurses) House at Anaka Maximum 8 points on score 2 or else score 0 Hospital - Anaka T/C- NWOY606/WRKS/19-20/00014, this performance with Engineers Estimates (budget amount) at UGX measure 67,496,000/=. The contract Price was UGX 69,940,000/-. The Variation was at -3.57%
• Construction of a 3-Stance Drainable Latrine with 2 Bathroom at Panokrach HC II - Lungulu S/Cty - NWOY606/WRKS/19-20/00019, with Engineers Estimates (budget amount) at UGX 30,000,000/=. The contract Price was UGX 21,106,000/=. The Variation was at -29.65%
• Para HC II (Upgrade to HC III) - Lii S/County - MoH- UgIFT/WRKS/2019-2020/00001-8(LOT 8), with MoWT Estimates (budget amount) at UGX 650,000,000/=. The contract Price was UGX 649,768,685/-. The Variation was at -0.04%
From the samples taken, the computations show that the Variations were NOT within +/-20% of the MoWT/LG Engineers estimates 3 0 Investment d. Evidence that the 1. Upgrade of Koch Lii HC II to HC III (MoH- performance: The LG health sector investment UgIFT/WRKS/2018-19/00014) completed - partially has managed health projects implemented in (since NO Practical Completion Certificate was seen by projects as per the previous FY were the Assessor) and again, not as per Work plan. The guidelines. completed as per work said completion was delayed since the project was rolled plan by end of the FY out in early 2019 for a period of 6months. A check Maximum 8 points on through the Visitors book indicated that the Solar System this performance • If 100 % Score 2 - panels were installed on the 10th and 11th of measure September, 2020. Facility no handed over yet as well as • Between 80 and 99% the Medics around didn’t have the keys as well. The score 1 Assessor could only pip through the windows where • less than 80 %: Score 0 possible. 2. Upgrade of Para HC II to HC III (MoH- UgIFT/WRKS/2019-2020/00001-8) is not complete as per work plan – Contract was signed on 20/1/2020 for a period of 6months.
Other infrastructure were implemented (like the Latrine Block at Panokrach HC II - complete), but call to this indicator as per the LGPA 2020 manual reviews call for Ref. HC II to HC III Upgrade 4 1 Achievement of a. Evidence that the LG Evidence availed to the assessment team indicated that Standards: The LG has has recruited staff for all Nwoya DLG had four functional HC IIIs and no HC IV. met health staffing and HCIIIs and HCIVs as per There was evidence to confirm that Nwoya DLG infrastructure facility staffing structure recruited staff for all the 4 HCIIIs available as per staffing standards structure. The staff structure obtained from PHRO • If above 90% score 2 indicated that HC IVs required to have 48 staff while HC Maximum 4 points on IIIs required to have 19 staff. According to the FY • If 75% - 90%: score 1 this performance 2020/2021 approved budget, Generated on 19/06/2020 measure • Below 75 %: score 0 11:22; Page 22, the allocated conditional Sector Conditional Grant (Wage) was 3,138,551,000/= to cater for the 62 deployed staff out of the 76 staffing norm for the HC IIIs. This implies that only 81.6% position of health workers for HC IIIs were filled. The details of the percentage of health workers positions filled for facilities was as follows;
• Alero HC III; 15 staff were deployed out 19 required staffing norm. This represents 78.9% of filled positions.
• Koch Goma HC III; 19 staff were deployed out 19 required staffing norm. This represents 100% of filled positions.
• Purongo HC III; 16 staff were deployed out 19 required staffing norm. This represents 84.2 % of filled positions.
• Koch Lii HC III; 12 staff were deployed out 19 required staffing norm. This represents 63.2 % of filled positions.
Therefore the total recruited staff was; 62/76*100=81.6%. The low staffing level at Kochi Lii was because it was a newly upgraded facility ( Upgraded in the FY 2019/2020). 4 2 Achievement of b. Evidence that the LG • Upgrade of Koch Lii HC II to HC III is complete and Standards: The LG has health infrastructure was up to standard. The General Maternity Ward, the 4- met health staffing and construction projects meet Stance Latrine Block with Showers, the Placenta Pit infrastructure facility the approved MoH Facility were all done well accordingly. Some Door locks not standards Infrastructure Designs. fixed yet, and a few defects on Splash Apron Slabs were communicated to the Works Dept., and in the Exit Maximum 4 points on • If 100 % score 2 or else meeting were DWO – who doubled as the Project this performance score 0 supervisor was in attendance measure • Upgrade of Para HC II to HC III is not complete – However, the current status as per reports and pictorial update on the finished stages were up to standard; The general layout = maternity/delivery Ward, Pre-Natal and Post Natal wards, the Linen Store, Sluice Rooms, Assisted Bath and the general wards (Male, Female, and Pediatric). Nurse Station, and the In-charge/Night duty station rooms, etc. were all set according to the plan.
Other infrastructure were implemented, but call to this indicator as per the LGPA 2020 manual reviews call for Ref. HC II to HC III Upgrade
Performance Reporting and Performance Improvement 5 2 Accuracy of Reported a. Evidence that There was evidence to confirm that that information on Information: The LG information on positions of positions of health workers filled was accurate: The maintains and reports health workers filled is assessment team (AT) reviewed the approved staff list accurate information accurate: Score 2 or else for FY 2020/2021 obtained from DHO’s office and 0 compared it with the actual numbers of health workers at Maximum 4 points on the health facilities. In all the sampled facilities, their staff this performance lists was in agreement with staffing levels obtained from measure DHO. The details were as follows;
1. Anaka General Hospital: 139 staff were found at the facility. The staff list matched with the deployment list obtained from the DHO’s office.
2. Koch Goma HC III: 19 staff were found at the facility. The staff list matched with the deployment list obtained from the DHO’s office.
3. Purongo HC III: 16 staff were deployed out 19 required. The staff list matched with the deployment list obtained from the DHO’s office.
5 2 Accuracy of Reported b. Evidence that The information on health facilities upgraded or Information: The LG information on health constructed was functional and accurate. The list of maintains and reports facilities upgraded or upgraded or constructed health facilities for FY accurate information constructed and functional 2019/2020 available at the DHO’s office indicated is accurate: Score 2 or rehabilitation of staff House at Paraa HC II, and the Maximum 4 points on else 0 upgrade of Koch Lii HC III and the same facilities were this performance reported in quarter 4 for FY 2019/2020 PBS report on measure page135. 6 2 Health Facility a) Health facilities All the budgets and work plans for the 3 sampled Compliance to the prepared and submitted facilities conformed to the prescribed formats in the Budget and Grant Annual Workplans & provided in the MOH Primary Health Care Non-Wage Guidelines, Result budgets to the Recurrent Grant and Budget Guidelines to Health Centre Based Financing and DHO/MMOH by March II, III and IV, and General Hospitals. However, the Performance 31st of the previous FY as available evidence showed that health facilities Improvement: LG has per the LG Planning prepared and submitted their Annual Work plans and enforced Health Facility Guidelines for Health budgets to the DHO after the deadline of March 31st of Compliance, Result Sector: the FY 2019/2020 as reflected from the 3 sampled Based Financing and facilities below: implemented • Score 2 or else 0 Performance • Anaka General Hospital submitted a budget and work Improvement support. plan on 29th June 2019
Maximum 14 points on • Panokrach HC II; submitted a budget and work plan this performance on 2nd September 2020 measure • Koch Goma HC III; Submitted on work plan and budget, however, there was no reference submission date available.
The Score 2 was awarded because, budgets for the 3 sampled facilities conformed to the prescribed formats in the provided in the MOH Primary Health Care Non-Wage Recurrent Grant and Budget Guidelines to Health Centre II, III and IV, and General Hospitals.
6 0 Health Facility b) Health facilities There was no evidence to confirm that health facilities Compliance to the prepared and submitted to prepared and submitted to the DHO Annual Budget Budget and Grant the DHO/MMOH Annual Performance Reports after July 15th of the FY Guidelines, Result Budget Performance 2019/2020 as described below; Based Financing and Reports for the previous Performance FY by July 15th of the • Anaka general Hospital; Submitted the annual Improvement: LG has previous FY as per the budget performance report on 30th June 2020 enforced Health Facility Budget and Grant • Alero HC III; Submitted the annual budget Compliance, Result Guidelines : performance report 13th November 2020 Based Financing and • Score 2 or else 0 implemented • Wii- Anaka HC II; Submitted the annual budget Performance performance report on 6th November 2020. Improvement support. It was also observed that the annual budget Maximum 14 points on performance reports for the FY 2019/2020 did not this performance conform to the budget and grants guidelines and were measure submitted after July 15th of the FY 2019/2020 thus the score 0 6 2 Health Facility a) Health facilities have The health facilities had developed and reported on the Compliance to the developed and reported implementation of facility improvement plans that Budget and Grant on implementation of incorporated performance issues identified in Guidelines, Result facility improvement plans assessment reports. All the 3 sampled health facilities Based Financing and that incorporate had developed Performance Improvement Plans with Performance performance issues gaps identified during the DHT’s monitoring as reflected Improvement: LG has identified in monitoring in reports. Details of the 3 sampled health facilities are enforced Health Facility and assessment reports described below; Compliance, Result Based Financing and • Score 2 or else 0 • Anaka General Hospital; PIP was submitted on 7th implemented September 2020 and approved by CAO Mr Nkingwa N. Performance Robert on the same day. The PIP incorporated the issue Improvement support. on referral notes which were reported on page 8 of the un dated DHMT monitoring and support supervision report. Maximum 14 points on this performance • Alero HC III; PIP was prepared by the facility In- measure charge on 7th September 2020 and endorsed by DHO and CAO on 24th August 2020 on the same. PIP prioritized the extension of OPD waiting area with a budget of 8,000,000 /=. This addressed gap that had been identified in the second quarter DHMT monitoring and support supervision report dated 8th November 2019.
• Koch Lii HC III; PIP was prepared by the facility In- charge on 20th September 2020 and endorsed by DHO and CAO on 24th August 2020 on the same day. PIP prioritized conducting outreaches aimed at improving ANC and immunization uptake a gap that was identified in the 4th quarter DHMT monitoring and support supervision report dated 16th July 2020. .
6 2 Health Facility d) Evidence that health The health facilities submitted 100% up to date monthly Compliance to the facilities submitted up to and quarterly HMIS reports timely (7 days following the Budget and Grant date monthly and end of each month and quarter). Monthly and quarterly Guidelines, Result quarterly HMIS reports reports for the 3 sampled health facilities i.e. Koch Goma Based Financing and timely (7 days following HCIII, Todora HC II and Langol HC II were all submitted Performance the end of each month within 7 days following the end of each month and Improvement: LG has and quarter) If 100%, quarter. For instance; enforced Health Facility 1. Koch Goma HC III; Submitted the monthly HMIS Compliance, Result • score 2 or else score 0 April report on 6th May 2020, May report on 6th June Based Financing and 2020 and December report on 6th January 2020. implemented 2. Todora HC II; submitted the monthly HMIS March Performance report on 6th April 2020, May report on 5th June 2020 Improvement support. and February report on 7th March 2020. 3. Langol HC II; submitted the monthly HMIS May Maximum 14 points on report on 5th June 2020, August report on 4th this performance September and October reports on 2nd November 2019. measure 6 0 Health Facility e) Evidence that Health Nwoya DLG was enrolled to the RBF Programme in the Compliance to the facilities submitted RBF 3rd and 4th Quarters of FY 2019/2020. Budget and Grant invoices timely (by 15th of Guidelines, Result the month following end of Evidence availed to the assessment team indicated that Based Financing and the quarter). If 100%, Purungo HC III made the submissions for invoices for Performance score 2 or else score 0 the 3rd and 4th Quarter to the DHO on 5th October 2020 Improvement: LG has while Koch Goma HC III submitted it’s invoices on 8th enforced Health Facility Note: Municipalities October 2020. There was no evidence availed to confirm Compliance, Result submit to districts submission from the other three ( Anaka General Based Financing and Hospital, Koch Lii HC III and Alero HC III) participating implemented facilities. Performance Therefore, there was no evidence to confirm whether Improvement support. Health facilities submitted 100% RBF invoices timely (by Maximum 14 points on 15th of the month following the end of the quarter thus this performance the score 0 was well justified measure
6 0 Health Facility f) If the LG timely (by end Nwoya DLG did not timely (by end of 3rd week of the Compliance to the of 3rd week of the month month following the end of the quarter) verify, compile Budget and Grant following end of the and submit to MOH facility RBF invoices for all RBF Guidelines, Result quarter) verified, compiled Health Facilities. Evidence availed to the assessment Based Financing and and submitted to MOH team indicated that Nwoya DLG compiled, verified and Performance facility RBF invoices for submitted the facility RBF invoices for all RBF facilities Improvement: LG has all RBF Health Facilities, for the 3rd and 4th Quarter of FY 2019/2020 by email on enforced Health Facility if 100%, score 1 or else 18th August 2020. The RBF invoices were submitted to Compliance, Result score 0 Margret Katusiime by Based Financing and email;[email protected] with implemented [email protected] was in copy. Performance Improvement support.
Maximum 14 points on this performance measure
6 1 Health Facility g) If the LG timely (by end The LG compiled and submitted all 4 quarterly Budget Compliance to the of the first month of the Performance Reports. Budget and Grant following quarter) Guidelines, Result compiled and submitted The dates of submission as below; Based Financing and all quarterly (4) Budget Q 1 -12/10/2019 Performance Performance Reports. If Improvement: LG has 100%, score 1 or else Q 2 – 13/1/2020 enforced Health Facility score 0 Compliance, Result Q 3 – 10/4/2020 Based Financing and implemented Q 4 – 13/7/2020 Performance Improvement support.
Maximum 14 points on this performance measure 6 1 Health Facility h) Evidence that the LG The LG developed a Performance Improvement Plan Compliance to the has: (PIP) for the lowest-performing health facilities dated 7th Budget and Grant December 2019. The PIP included all the 5 health under Guidelines, Result i. Developed an approved the RBF Programme with Koch Lii HC III identified as the Based Financing and Performance weakest performing facility. Performance Improvement Plan for the Improvement: LG has weakest performing enforced Health Facility health facilities, score 1 or Compliance, Result else 0 Based Financing and implemented Performance Improvement support.
Maximum 14 points on this performance measure
6 1 Health Facility ii. Implemented The DHMT implemented the Performance Improvement Compliance to the Performance Plan for weakest performing facilities. For instance, the Budget and Grant Improvement Plan for four support supervisions were planned and conducted Guidelines, Result weakest performing as reflected from the reports dated; 27th September Based Financing and facilities, score 1 or else 0 2019, 17th December 2019, 23rd February 2020 and Performance quarter 4 report submitted to DHO on 25th September Improvement: LG has 2020. enforced Health Facility Compliance, Result Based Financing and implemented Performance Improvement support.
Maximum 14 points on this performance measure
Human Resource Management and Development 7 0 Budgeting for, actual a) Evidence that the LG There was no evidence to confirm that Nwoya DLG recruitment and has: health department Budgeted for health workers as per deployment of staff: The guidelines/in accordance with the staffing norms. Local Government has i. Budgeted for health According to the approved staff structure obtained from budgeted for, recruited workers as per DHO’s office, indicates an approved structure of 359 for and deployed staff as guidelines/in accordance the 17 health facilities. Out of these, only 261 positions per guidelines with the staffing norms have been filed representing 72.7% staffing level. score 2 or else 0 Maximum 9 points on According to the approved performance contract for FY this performance 2020/2021 (Generated on 19/06/2020 11:23, Page 16), measure the wage budgeted to cater for the 261 deployed staff/cadres was 3,138,551,000/=. Therefore the LG did not budget for health workers as per in accordance with the Staffing norms. 7 0 Budgeting for, actual a) Evidence that the LG All the sampled health facilities did not deploy at least recruitment and has: 75% of staff required in accordance with the staffing deployment of staff: The norms. The assessment team reviewed the approved Local Government has ii. Deployed health health workers’ deployment lists for FY 2020/20 for the budgeted for, recruited workers as per guidelines sampled health facilities and findings were as follows; and deployed staff as (all the health facilities to per guidelines have at least 75% of staff • Alero HC III: 15 health workers staff were deployed required) in accordance out 19 required staffing norm. This represents a 78.9% of Maximum 9 points on with the staffing norms staffing level this performance score 2 or else 0 measure • Aneka General Hospital: 139 staff were deployed out 190 required staffing norm. This represents a 73.2% staffing level.
• Aparanga HC II; 5 staff were deployed out 9 required staffing norm. This represents a 55.6% staffing level.
• Coo-Rom HC II; 5 staff were deployed out 9 required staffing norm. This represents a 55.6% staffing level.
There fore not all the sampled facilities ( Aparanga HC II and Coo-Rom HC II) did not deploy at least 75% of staff required in accordance with the staffing norms hence the zero score.
7 0 Budgeting for, actual b) Evidence that health Some of the health workers were not working in health recruitment and workers are working in facilities where they were deployed as reflected from the deployment of staff: The health facilities where sampled health facilities below: Local Government has they are deployed, score budgeted for, recruited 3 or else score 0 • At Anaka General Hospital; Ojok Jolly Joe (Enrolled and deployed staff as Nurse) and Akello Josephine (Nursing assistant) were per guidelines reported to be at the facility as per the deployment list obtained from the DHO, however, these were not Maximum 9 points on reflected in the attendance book found at the facility. this performance measure • At Koch Goma III; Okello Denis (Enrolled nurse) were reflected on the deployment list from the DHO’s office yet he had been transferred to Koch Lii HC III.
• At Purongo HC III, The deployed list obtained from DHO was in agreement with the work attendance register at the facility.
7 2 Budgeting for, actual c) Evidence that the LG The LG had publicized health workers deployment and recruitment and has publicized health disseminated by posting on sampled facility notice deployment of staff: The workers deployment and boards. For instance, there were staff lists and Local Government has disseminated by, among sometimes in form of a duty rosters on the notice boards budgeted for, recruited others, posting on facility of Anaka General hospital, Koch Goma HC III and and deployed staff as notice boards, for the Purongo HCIII at the time of the assessment. per guidelines current FY score 2 or else score 0 Maximum 9 points on this performance measure
8 1 Performance a) Evidence that the The Assessor reviewed personal files of Health Facility management: The LG DHO/MMOHs has: In- charges of HC III and HC II to establish whether the has appraised, taken i. Conducted annual DHO conducted Performance Appraisals for all health corrective action and performance appraisal of facility In-charges. The Assessor established that all the trained Health Workers. all Health facility In- Health Facility In- charges were appraised. Nwoya LG charges against the has no HC IV. The Former Nwoya HC IV was upgraded Maximum 6 points on agreed performance plans to a district Hospital. There are 4 Health Centres III and 8 this performance and submitted a copy to Health Centres II. ALL In-Charges were appraised by the measure HRO during the previous DHO as indicated below: FY score 1 or else 0 APPRAISAL OF HC III IN-CHARGES
1. Kochgoma HC III: Oloyo Geoffrey, a Senior Clinical Officer and In-charge Kochgoma HC III, was appraised by the DHO on 20th July 2020 and the CAO endorsed the report on 24 July 2020.
2. Kochilli HC III: Otto Charles, a Senior Clinical Officer and In-charge Kochilli HC III, was appraised by the DHO on 17th July 2020 and the CAO endorsed the report on 24th July 2020.
3. Alero HC III: Odokonyero MarK: a Senior Clinical Officer and In-Charge at Alero HC III, was appraised by the DHO on 17th July 2020 and the CAO endorsed the report on 24th July 2020.
4. Purongo HC III: Ojok David Okay: A Senior Clinical Officer, was appraised by the DHO on 17th July 2020 and the CAO endorsed the report on 24th July 2020.
APPRAISAL OF HC II IN-CHARGES.
1. Choromu HC II: Akoko Justine, an Enrolled Nurse and In-Charge at Choromu HC II was appraised by the DHO on 7th July 2020 and the CAO endorsed the report on the 24th July 2020.
2. Lagol HC II: Adot Wilfred, an Enrolled Nurse, and In- charge at Lagol HC II was appraised by the DHO on 17th July 2020 and the CAO endorsed the report on 24th July 2020.
3. Lulyango HC II: Komaketch Simon, an Enrolled Nurse, and In-Charge at Lulyango HC II was appraised by the DHO on the 17th July 2020 and the CAO endorsed the report on the 24 of July 2020.
4. Todora HC II: Nyerotoo Francis, an Enrolled Nurse and In-Charge at Lulyango HC II, was appraised by the DHO on the 17th July,2020 and the CAO approved the report on 24th July 2020.
5. Latoro HC II: Apiko James Malu, an Enrolled Nurse and In-Charge at Latoro HC II, was appraised by the DHO on the 17th July 2020 and the CAO endorsed the report on the 24th of July 2020.
6. Aparanga HC II: Auma Christine, an Enrolled Nurse and In-charge at Aparanga HC II, was appraised by the DHO on 17th July 2020 and the CAO endorsed the report on 24th July 2020.
7. Panacrach HC II: Opio Benson, an Enrolled Nurse and In-Charge at Panacrach HC II, was appraised by the DHO on 17th July 2020 and the CAO endorsed the report on the 24th July 2020. 8. Para HC II: Lakony Geoffrey, an Enrolled Nurse and In-charge at Para HC II, was appraised by the DHO on 17th July 2020 and the CAPO endorsed the report on the 24th of July 2020.
8 1 Performance ii. Ensured that Health The Assessor, after a review of the personal files of HC management: The LG Facility In-charges III and HC II In-charges and ascertained that they were has appraised, taken conducted performance all appraised by the DHO as reported in 8 A (i) above, corrective action and appraisal of all health took a random sample of 6 files of HC III and II Health trained Health Workers. facility workers against workers and ascertained that the In-charges the agreed performance appraised staff as indicated below: Maximum 6 points on plans and submitted a this performance copy through DHO/MMOH Appraisal of HC III Health Workers: measure to HRO during the Alero HC III: Apoko Hellen Charity, a Clinical previous FY score 1 or Officer, was appraised by the In-charge on 7th July else 0 2020; the DHO endorsed the form on 20th July 2020, while the CAO approved the report on 4th August 2020.
Kochgoma HC III: Ayamo Lilly Grace, an Enrolled nurse, was appraised by the In-charge on 28th June 2020; DHO endorsed the form on 20th July 2020, while the CAO approved the form on 29th July 2020.
Purongo HC III; Auma Jenesca, an Enrolled Nurse was appraised by the In-charge on 5th July 2020; the DHO endorsed the report on 20th July, 2020, while the CAO approved the report on 29th July 2020.
Appraisal of HC II Health workers
Chorom HC II: Ataro Stella, a Health Assistant, was appraised by the In-charge on 21st July 2020 and the DHO endorsed the report on 21st July, 2020.
Todora HC II: Aol Lucy, a Health Assistant, was appraised by the In-charge on 14th July, 2020, the Health Inspector endorsed the report on 15th July, 2020, while the CAO approved the report on 29th July 2020
Aparonga HC II: Irene Adong; a Health Assistant was appraised by the In-charge on 10th July 2020, while the CAO approved the report on 29th July 2020. 8 0 Performance iii. Taken corrective There was no evidence presented to the Assessor to management: The LG actions based on the confirm that Nwoya DLG took corrective actions -in terms has appraised, taken appraisal reports, score 2 of Rewards Sanctions-based on Performance Appraisal corrective action and or else 0 Reports. trained Health Workers.
Maximum 6 points on this performance measure
8 1 Performance b) Evidence that the LG: Nwoya DLG had conducted training of health workers management: The LG (Continuous Professional Development) in accordance has appraised, taken i. conducted training of with the training plans. There was a tentative training corrective action and health workers plan for the FY 2019/2020 dated 9th July 2019. There trained Health Workers. (Continuous Professional were also training reports available on file such as; Development) in Maximum 6 points on accordance to the training • There was a training report dated 5th June 2020 titled this performance plans at District/MC level, strengthening essential services in the era of COVID 19. measure score 1 or else 0 The training focused on the mentorship on the revised VL registers.
• The other training report availed was on PMTCT mentorship, Update of EMR database, APN. The training also involved targeted testing and follow-up of the lost clients.
• Nutrition mentorship, coaching and support supervision (NACs). This training was held in Nwoya town council starting from 21-28th August 2019.
8 0 Performance ii. Documented training There were no documented training (CPD) activities and management: The LG activities in the related databases at the DHO's office at the time of has appraised, taken training/CPD database, assessment. corrective action and score 1 or else score 0 trained Health Workers.
Maximum 6 points on this performance measure
Management, Monitoring and Supervision of Services. 9 2 Planning, budgeting, a. Evidence that the Nwoya DLG had a total of 17 health facilities receiving and transfer of funds for CAO/Town Clerk PHC NWR grant. The assessment team reviewed the service delivery: The confirmed the list of Nwoya DLG approved budget for FY 2020/2021 Local Government has Health facilities (GoU and Generated on 19/06/2020 11:22 Pages 24 to 25 and budgeted, used and PNFP receiving PHC Grants guidelines on page 153 under Vote 606. The disseminated funds for NWR grants) and notified assessment team established that the list of health service delivery as per the MOH in writing by facilities (GoU and PNFP facilities receiving PHC NWR guidelines. September 30th if a health grants) rhymes with the list the CAO submitted in the LG facility had been listed budget for FY 2020/2021. The letter from the CAO Maximum 9 points on incorrectly or missed in notifying the MOH in writing of the list of facilities this performance the previous FY, score 2 accessing the PHC NWR Grants (GoU and PNFP that measure or else score 0 received PHC NWR grants) for the FY 2020/2021 was not required since none of the 17 health facilities had been listed incorrectly or missed in the previous on the list.
9 0 Planning, budgeting, b. Evidence that the LG The LG did not make the 15% allocations towards and transfer of funds for made allocations towards monitoring service delivery and management of District service delivery: The monitoring service health services in line with the health sector grant Local Government has delivery and management guidelines (15% of the PHC NWR Grant for LLHF budgeted, used and of District health services allocation made for DHO/MMOH). disseminated funds for in line with the health service delivery as per sector grant guidelines The amount spent on PHC NWR Grant was guidelines. (15% of the PHC NWR Shs.154,083,000 (page 28) of the Annual Budget Grant for LLHF allocation Performance Report). Amount spent on monitoring and Maximum 9 points on made for DHO/MMOH), service delivery was Shs. 12,874,000 (ABPR-page-65), this performance score 2 or else score 0. which was 8.4%, which is less than 15%. measure
9 0 Planning, budgeting, c. If the LG made timely The evidence shows the LG did not timely warrant direct and transfer of funds for warranting/verification of transfers to health facilities in accordance to the service delivery: The direct grant transfers to requirements. The warrants were made on the following Local Government has health facilities for the last dates; Q 1 -15/8/2019; budgeted, used and FY, in accordance to the Q 2-20/10/2019; Q 3 -24/02/2020 and disseminated funds for requirements of the Q 4 -06/05/2020. service delivery as per budget score 2 or else guidelines. score 0
Maximum 9 points on this performance measure 9 2 Planning, budgeting, d. If the LG invoiced and The LG invoiced and communicated all PHC NWR Grant and transfer of funds for communicated all PHC transfers for the previous FY to health facilities within 5 service delivery: The NWR Grant transfers for working days from the day of funds release in each Local Government has the previous FY to health quarter. budgeted, used and facilities within 5 working The amount released per quarter was a s follows; disseminated funds for days from the day of funds Q 1- 4/8/2019- Shs. 38,157,048 service delivery as per release in each quarter, Q 2- 14/10/2019, Shs.38,157,048 guidelines. score 2 or else score 0 Q 3 -4/2/2020, Shs.38,157,048 Q 4 –27/4/2020-Shs.38,157,048 Maximum 9 points on this performance measure
9 0 Planning, budgeting, e. Evidence that the LG The LG had publicized all the quarterly financial releases and transfer of funds for has publicized all the to all the 17 health facilities that received PHC funds as service delivery: The quarterly financial showed from lists that were pinned on the DHO’s notice Local Government has releases to all health board dated, 4th August 2019, 20th October 2019, 29th budgeted, used and facilities within 5 working January 2020 and 29th April 2020. However, there was disseminated funds for days from the date of no evidence to confirm if this was done within the 5 service delivery as per receipt of the expenditure working days of receipt of the expenditure limits from guidelines. limits from MoFPED- e.g. Ministry of Finance, Planning and Economic through posting on public Development Maximum 9 points on notice boards: score 1 or this performance else score 0 measure
10 2 Routine oversight and a. Evidence that the LG The assessment team was availed and reviewed, four monitoring: The LG health department sets of DHMT quarterly review meetings dated; 16th monitored, provided implemented action(s) September 2019, 2nd December 2019, 7th January 2020 hands -on support recommended by the and 4th June 2020. For instance, during the quarter 1, supervision to health DHMT Quarterly the DHT was tasked to establish work improvement facilities. performance review team, in the DHMT 2nd quarter review meeting under meeting (s) held during minute 02, participants were informed that, these had Maximum 7 points on the previous FY, score 2 been put in place. this performance or else score 0 measure 10 1 Routine oversight and b. If the LG quarterly There was evidence to confirm that Nwoya DLG Health monitoring: The LG performance review department quarterly performance review meetings monitored, provided meetings involve all involved all health facilities in charges, implementing hands -on support health facilities in partners, DHMTs, key LG departments e.g. WASH, supervision to health charges, implementing Community Development, Education department as facilities. partners, DHMTs, key LG described below; departments e.g. WASH, Maximum 7 points on Community Development, During the 2nd quarter performance review meeting, this performance Education department, some of the participants included; Anena Irene Jane ( measure score 1 or else 0 Malaria consortium technical officer), Ms Ayo Stella and Lapeko Richard ( VHTs), Anaka hospital administrator, DCDOs among others.
During the 3rd quarter performance review meeting; Some of the attendees included Onen Joseph Alak (M&E officer – AVIS foundation), Okori Coxton (ANO Anaka general hospital), Okello Keneth Ben (VHT) among other DHT members and members of the DTPC.
10 1 Routine oversight and c. If the LG supervised Nwoya DLG had 1 general hospital and no HC IV. There monitoring: The LG 100% of HC IVs and was evidence to confirm Anaka General Hospital was monitored, provided General hospitals supervised at least once every quarter in the FY hands -on support (including PNFPs 2019/2020. supervision to health receiving PHC grant) at facilities. least once every quarter The assessment team was availed with four supervision in the previous FY (where reports submitted on the following days; Maximum 7 points on applicable) : score 1 or • 27th September 2019; Review of this report showed this performance else, score 0 measure that Anaka Hospital had been supervised and some of If not applicable, provide the gaps identified included; the vaccine store was the score mixed, staff roster was not on displayed and no copies of staff appraisal were seen on file.
• 17th December 2019; Review of this report showed that Anaka Hospital had been supervised and some of the gaps identified included; Staffing does not meet 75% of minimum required norm, Store not well ventilated among others.
• 23rd February 2020; Review of this report showed that Anaka Hospital had been supervised and some of the gaps identified included; No evidence of progress on action points, No monthly returns etc. The 4th Quarter supervision report involving Anaka general Hospital was submitted on 25th September 2020. 10 1 Routine oversight and d. Evidence that There was evidence that Nwoya DLG ensured that monitoring: The LG DHT/MHT ensured that Health Sub Districts (HSDs) carried out support monitored, provided Health Sub Districts supervision of lower-level health facilities within the FY hands -on support (HSDs) carried out 2019/2020. Nwoya had 16 lower-level health facilities (4 supervision to health support supervision of HC IIIs and 12 HC IIs). The assessment team reviewed facilities. lower level health supervision reports submitted on the following days; 8th facilities within the November 2019 (For Supervision conducted between Maximum 7 points on previous FY (where 21/10/2019 to 31/10/2019), 8/11/2019. The other support this performance applicable), score 1 or supervision of lower-level health facilities reports were measure else score 0 available on file but with not submission and supervision dates. • If not applicable, provide the score
10 1 Routine oversight and e. Evidence that the LG The LG used results of the support supervision and monitoring: The LG used results/reports from monitoring visits, to make recommendations for specific monitored, provided discussion of the support corrective actions as and followed up on their hands -on support supervision and implementation during the FY 2019/2020 as reflected in supervision to health monitoring visits, to make the supervisions. This was reflected in the HSD facilities. recommendations for supervisions at Purongo HC III (one of the 3 sampled specific corrective actions health facilities) conducted on 8th August 2019 and 23rd Maximum 7 points on and that implementation October 2019 in quarter 1, and 3rd December 2020 in this performance of these were followed up quarter 2 noted that there were no quarterly work plans measure during the previous FY, and budgets displayed. During the quarter 3 supervision score 1 or else score 0 whose report was submitted on 4th February 2020, reported being found available in the the facilities.
In addition, the Quarter 2 report submitted on 17th December 2019 also indicated that staffing at health facilities did not meet the 75% required minimum staffing level for the health workers. In response, the department recruited 37 new Caders as per the letter dated 20th August 2019; Ref CR 161/1.
10 1 Routine oversight and f. Evidence that the LG The Nwoya DLG conducted quarterly Performance monitoring: The LG provided support to all Assessment and Recognition Strategy (SPARS) in all monitored, provided health facilities in the the facilities. There was evidence in the report that hands -on support management of recommendations were made to the facility in-charges on supervision to health medicines and health secure, safe storage and disposal of medicines and facilities. supplies, during the health supplies. This was evidenced from the SPRS previous FY: score 1 or report covering all the health facilities for a period of 1 Maximum 7 points on else, score 0 July 2019 to 20th July 2020. The supervision visits also this performance looked at prescribing quality, dispensing quality, stock measure management plus reporting and ordering quality. 11 0 Health promotion, a. If the LG allocated at There were no funds allocated to Health Promotion and disease prevention and least 30% of District / Prevention. This was after a review of the Annual Budget social mobilization: The Municipal Health Office Performance Report 2019/20, page 62. This was also LG Health department budget to health confirmed by Dr. Janet Oola the DHO during the exit conducted Health promotion and prevention meeting who clarified that there were no activity on promotion, disease activities, Score 2 or else health care and promotion. prevention and social score 0 mobilization activities
Maximum 4 points on this performance measure
11 1 Health promotion, b. Evidence of DHT/MHT There was evidence that the DHT led health promotion, disease prevention and led health promotion, disease prevention and social mobilization activities. For social mobilization: The disease prevention and instance, the minutes for 3rd quarter DHT meeting LG Health department social mobilization submitted to the DHO on 7 January 2020 under Min conducted Health activities as per ToRs for 02/01/2020 (Communication from the chair), It was promotion, disease DHTs, during the previous reported that DHE had distributed IEC materials to all prevention and social FY score 1 or else score 0 health centres. In addition, the assessment team mobilization activities reviewed a report on integrated family planning outreach. This was held in August 2019 in communities within the Maximum 4 points on vicinity 10 health facilities. The facilities among others this performance included; Panokrac HC II, Okwoto, Ogelo, Gok HC II, measure Paraa HC II.
There were also other health promotion education activities documented in quarter 1 and quarter 4 reports. These undated reports highlighted among others; outcomes of the monthly meetings with VHTs, mobilization for family planning, immunization and ANC outreaches.
There were also other health promotion education activities documented in quarter 1 and quarter 4 reports. These undated reports highlighted among others; outcomes of the monthly meetings with VHTs, mobilization for family planning, immunization and ANC outreaches.
11 1 Health promotion, c. Evidence of follow-up There was evidence of follow—up actions taken by the disease prevention and actions taken by the DHT on health promotion and disease prevention social mobilization: The DHT/MHT on health issues. The evidenced was established in a report on LG Health department promotion and disease Health promotion education submitted to the DHO in conducted Health prevention issues in their 19th September 2019. It was reported that 3 VHT promotion, disease minutes and reports: meetings had been held in Purongo and, Anaka sub- prevention and social score 1 or else score 0 counties and Anaka town council. The Health promotion mobilization activities education for quarter 1 for FY 2019/2020 also indicated that health education information was communicated Maximum 4 points on were held through 2 radio talks shows. this performance measure
Investment Management 12 1 Planning and a. Evidence that the LG An updated asset register which sets out health facilities Budgeting for has an updated Asset and equipment relative to basic standards was available Investments: The LG register which sets out in the Nyowa DLG health department. The assest has carried out health facilities and register was last updated on 3rd July 2020. Planning and equipment relative to Budgeting for health basic standards: Score 1 investments as per or else 0 guidelines.
Maximum 4 points on this performance measure
12 1 Planning and b. Evidence that the The evidence of minutes dated 3rd December 2018 Budgeting for prioritized investments in availed to the assessor shows that the prioritized Investments: The LG the health sector for the investments in the health sector were derived from the has carried out previous FY were: (i) LG Development Plan, desk appraisal and eligible for Planning and derived from the LG expenditure under sector guidelines and funding source, Budgeting for health Development Plan; (ii) development grant, Discretionary Development investments as per desk appraisal by the LG; Equalization Grant DDEG. The TPC minutes dated 3rd guidelines. and (iii) eligible for December 2018 were based of priorities for the fy expenditure under sector 2019/20. These were from the AWP. The projects were Maximum 4 points on guidelines and funding accepted by the community. this performance source (e.g. sector measure development grant, The projects were; Discretionary 1. Anak Hospital Rehabiltation, Shs.67,496,000. Development Equalization Grant 2. Panokrach HCII, Shs.30,000,000. (DDEG)): score 1 or else score 0 3. Koch Goma HCIII, Shs.20,447,000.
4. Paraa HCII, Shs.650,000,000.
Koch Liz HCIII, Shs.50,000,000.
12 1 Planning and c. Evidence that the LG Budgeting for The LG conducted field Appraisal to check for technical Investments: The LG has conducted field feasibility, environment and social acceptability and has carried out Appraisal to check for: (i) customized designs to site conditions. Planning and technical feasibility; (ii) Budgeting for health environment and social This is contained in the appraisal dated 4th-5th June investments as per acceptability; and (iii) 2020. guidelines. customized designs to site conditions: score 1 or Maximum 4 points on else score 0 this performance measure 12 1 Planning and d. Evidence that the The health facility investments were screened for Budgeting for health facility investments environmental and social risks and mitigation measures Investments: The LG were screened for put in place before being approved for construction has carried out environmental and social example; Planning and risks and mitigation Budgeting for health measures put in place Construction of Paraa Health Center III , located in investments as per before being approved for Purongo sub county, impacts identified and mitigation guidelines. construction using the measures addressed such as use of PPEs, removal of checklist: score 1 or else debris/wastes after construction,revegetation of the area, Maximum 4 points on score 0 with recommendations signed by Senior Environment this performance officer on 11 March 2019 measure
13 0 Procurement, contract a. Evidence that the LG The Assessor did not see procurement input management/execution: health department timely submissions for the Health Department to PDU by April The LG procured and (by April 30 for the current 30th for all of its Infrastructure Procurement requests for managed health FY ) submitted all its the current FY. contracts as per infrastructure and other guidelines procurement requests to PDU for incorporation into Maximum 10 points on the approved LG annual this performance work plan, budget and measure procurement plans: score 1 or else score 0
13 0 Procurement, contract b. If the LG Health No documentary evidence in form of Letters and/or management/execution: department submitted memos to the PDU for the Health Infrastructure The LG procured and procurement request form Procurement requests for the current FY managed health (Form PP5) to the PDU by contracts as per 1st Quarter of the current guidelines FY: score 1 or else, score 0 Maximum 10 points on this performance measure
13 1 Procurement, contract c. Evidence that the • From the minutes of the Contracts Committee meeting management/execution: health infrastructure that sat on 8/10/2019, at Oyam DLG, Ref. No.; Min. The LG procured and investments for the Oyam572/CC/2019-2020/4/06, approved the Upgrade of managed health previous FY was Para HC II to HC III Project before commencement of contracts as per approved by the Contracts Works. The Approval was communicated to the CAO – guidelines Committee and cleared by Nwoya DLG from the CAO – Oyam DLG along with the the Solicitor General Solicitors General’s Clearance in a letter is dated and Maximum 10 points on (where above the stamped 9th December, 2019 this performance threshold), before measure commencement of • The Solicitor General (S/G) had cleared the contract construction: score 1 or Award (MoH-UgIFT/WRKS/2019-2020/00001-8) to M/S else score 0 Arindua Investments (U) Ltd for the construction Upgrade of health Centers under Lot 8 that included the Upgrade of Para HC II to HC III. The letter is dated and stamped 6th December, 2019, endorsed by Mr. Amuru Shaffi. A, on behalf of the S/G 13 0 Procurement, contract d. Evidence that the LG No documentary evidence for letters/memos of management/execution: properly established a establishment/ designation of PITs for health The LG procured and Project Implementation Infrastructure Projects for the current FY managed health team for all health projects contracts as per composed of: (i) : score 1 guidelines or else score 0
Maximum 10 points on If there is no project, this performance provide the score measure
13 1 Procurement, contract e. Evidence that the The sampled projects included the following, and were management/execution: health infrastructure Compliant as per Standard Technical Designs reviewed The LG procured and followed the standard during the site visits; managed health technical designs contracts as per provided by the MoH: 1) Construction of a 3-Stance Drainable Latrine with 2 guidelines score 1 or else score 0 Bathroom at Panokrach HC II - Lungulu S/Cty followed Standard technical designs - that called for the block to Maximum 10 points on If there is no project, have 3 stances for toilets and the other 2 stances as this performance provide the score bathrooms. The access to the stances had to be ramped measure and an inspection cover had to be provided to allow for emptying. The door shutters (900x2100mm) to each stance had to be metallic, painted in suitable oil paint and the floor had to be finished smooth in cement screed. A 1000 litre RWH tank was to be fitted with a tap for hand-washing and tank installed on a 2m wide concrete base, completed with rain gutters. These conditions were met accordingly as per the completion report from the DE/DHO.
2) Upgrade of Koch Lii HC II to HC III - Lii S/Ctyis complete and was up to standard. The General Maternity Ward, the 4-Stance Latrine Block with Showers, the Placenta Pit were all done well accordingly. Some Door locks not fixed yet, and a few defects on Splash Apron Slabs were communicated to the Works Dept., and in the Exit meeting were DWO – who doubled as the Project supervisor was in attendance
3) Upgrade of Para HC II to HC III - Purongo S/Ctyis not complete –However, the current status as per reports and pictorial update on the finished stages were up to standard; The general layout = maternity/delivery Ward, Pre-Natal and Post Natal wards, the Linen Store, Sluice Rooms, Assisted Bath and the general wards (Male, Female, and Pediatric). Nurse Station, and the In- charge/Night duty station rooms, etc. were all set according to the plan. 13 1 Procurement, contract f. Evidence that the Clerk Inspection and Status reports, the monthly progress management/execution: of Works maintains daily reports for Koch Lii HC II upgrade, etc were seen from The LG procured and records that are the designated Project Supervisor (Mr. Oloya Albert – managed health consolidated weekly to DWO) contracts as per the District Engineer in guidelines copy to the DHO, for each The reports are a consolidation of the daily/weekly health infrastructure records of site activities Maximum 10 points on project: score 1 or else this performance score 0 measure If there is no project, provide the score
13 0 Procurement, contract g. Evidence that the LG There was NO documentary evidence of regular/monthly management/execution: held monthly site site meetings for the health infrastructure projects The LG procured and meetings by project site implemented in the last FY as NO minutes were seen by managed health committee: chaired by the Assessor. As per the visitors book seen at Koch Lii HC contracts as per CAO/Town Clerk and III, one site meeting was held on 7/5/2019, and guidelines comprised of the Sub- unfortunately the attendance could not be clear at that. county Chief (SAS), the Maximum 10 points on designated contract and The sampled reports and general progressive this performance project managers, correspondences indicate to a seemingly regular measure chairperson of the HUMC, inspection of Infrastructure projects by the designated in-charge for beneficiary Project Supervisor (Mr. Oloya Albert – DWO); facility , the Community A few other correspondences regarding Contract Development and Management and reminders to the Contractor to expedite Environmental officers: works were seen including warnings on potential score 1 or else score 0 cancellation of the Contract If there is no project, provide the score
13 0 Procurement, contract h. Evidence that the LG The LG Engineer’s dept. /Project Supervisor (Mr. Oloya management/execution: carried out technical Albert – DWO) carried out regular technical supervision The LG procured and supervision of works at all as per Site Instructions’ books/records and the managed health health infrastructure supervision reports at Koch Lii HC III. contracts as per projects at least monthly, guidelines by the relevant officers However, there was NO record of regular participation by including the Engineers, other relevant officers including the Environment officers, Maximum 10 points on Environment officers, CDOs, at critical stages of construction. As per the this performance CDOs, at critical stages of visitors book seen, the LG Snr. Environmental Officer measure construction: score 1, or was on site on 22/8/2019 along the DWO else score 0 Another Visit at Koch Goma HC III (Cost Shared Project If there is no project, with JICA – Construction of Maternity Ward) did not yield provide the score different results in terms of the required Supervision 13 1 Procurement, contract i. Evidence that the The evidence provided to the assessor shows that the management/execution: DHO/MMOH verified DHO verified works and initiated payments of contractors The LG procured and works and initiated within specified timeframes. There were also certificates managed health payments of contractors of site hand over contracts as per within specified guidelines timeframes (within 2 The samples were; weeks or 10 working 1. Davis 7 Shirtliff International Ltd- Maximum 10 points on days), score 1 or else NWOY606/SUPPLS/19-20/00019. Requested on this performance score 0 measure 22/06/2020. Certified on, 22/6/2020 and paid on 25/6/2020,by EFT. No. 30439031, Shs.29,845,120.
2. Kast Engineering Wrks Ltd- MOH-UgIFT/WRKS/2018- 2019/0001-14. Requested on 6/3/2020, certified and paid on 7/4/2020 by EFT. No. 29316448, Shs.70,322,983.
3. Awoto Foundation Ltd., Requested on 15/6/2020, certified on 18/8/2020 and paid on 25/6/2020, by EFT. No. 30439862, Shs.18,996,000.
13 1 Procurement, contract j. Evidence that the LG Complete Procurement files the health infrastructure management/execution: has a complete contracts with Evaluation Reports and Minutes of the The LG procured and procurement file for each Contract Committee, and the very contract documents. managed health health infrastructure contracts as per contract with all records Upgrade of Para HC II to HC III in Purongo S/County - guidelines as required by the PPDA MoH-UgIFT/WRKS/2019-2020/00001-8 was sampled Law score 1 or else score accordingly Maximum 10 points on 0 this performance measure
Environment and Social Safeguards 14 0 Grievance redress: The a. Evidence that the Local There were no log of grievances neither investigated LG has established a Government has nor responded to at the time of assessment this is mechanism of recorded, investigated, because there was no Designated Grievance Officer, addressing health responded and reported sector grievances in in line with the LG line with the LG grievance redress grievance redress framework score 2 or else framework 0
Maximum 2 points on this performance measure 15 2 Safeguards for service a. Evidence that the LG Copies of the Uganda National Infection prevention and delivery: LG Health has disseminated control guidelines published in 2013 were found Department ensures guidelines on health care available in the sampled facilities. There were also safeguards for service / medical waste charts on medical segregation and sanitation displayed delivery management to health or available in the facility. The sampled facilities where facilities : score 2 points Anaka General Hospital, Koch Goma HC III and Purongo Maximum 5 points on or else score 0 HC III. this performance measure
15 0 Safeguards for service b. Evidence that the LG There was NO Evidence that Nwoya DLG had a delivery: LG Health has in place a functional functional system/central infrastructures with equipment Department ensures system for Medical waste for medical waste management and had a safeguards for service management or central dedicated/operational budget for health care waste delivery infrastructures for management. Of the sampled health facilities, only managing medical waste Anaka General hospital and Koch Goma HC III had Maximum 5 points on (either an incinerator or incinerators. Purungo HC III had a rubbish pit with no this performance Registered waste incinerator. There was also no evidence availed to measure management service confirm if there was a registered waste management provider): score 2 or else service provider. score 0
15 1 Safeguards for service c. Evidence that the LG There was evidence that the Nwoya DLG had conducted delivery: LG Health has conducted training (s) training and created awareness in healthcare waste Department ensures and created awareness in management as reflected in the “Sanitation week health safeguards for service healthcare waste promotion activities report" dated 23rd March 2020. It delivery management score 1 or was indicated that training of health workers on health else score 0 care waste management was undertaken. Trainees were Maximum 5 points on drawn from all the 17 health facilities in Nwoya DLG. this performance measure
16 2 Safeguards in the a. Evidence that a costed Contract documents for health infrastructure projects of Delivery of Investment ESMP was incorporated the previous FY had costed ESMPs and incorporated Management: LG into designs, BoQs, into designs, BoQs.examples include; Health infrastructure bidding and contractual projects incorporate documents for health Construction of latrine at Panokrach HC II REF No Environment and Social infrastructure projects of NWOY606/WRKS/19-20/00019.Contractor Awoto Safeguards in the the previous FY: score 2 foundation (U) Ltd. Under description in preliminaries delivery of the or else score 0 provide provisional sum of UGX 1,000,000 for investments environmental mitigation.
Maximum 8 points on this performance measure 16 0 Safeguards in the b. Evidence that all health No documents on land acquisition status on health Delivery of Investment sector projects are projects were availed by the time of assessment Management: LG implemented on land Health infrastructure where the LG has proof of projects incorporate ownership, access and Environment and Social availability (e.g. a land Safeguards in the title, agreement; Formal delivery of the Consent, MoUs, etc.), investments without any encumbrances: score 2 or Maximum 8 points on else, score 0 this performance measure
16 0 Safeguards in the c. Evidence that the LG No monitoring and engagements by the CDO and Delivery of Investment Environment Officer and environment officer for health projects for the FY 2019/20 Management: LG CDO conducted support were accessed at the time of assessment Health infrastructure supervision and projects incorporate monitoring of health Monthly reports could not be ascertained too at the time Environment and Social projects to ascertain of assessment Safeguards in the compliance with ESMPs; delivery of the and provide monthly investments reports: score 2 or else score 0. Maximum 8 points on this performance measure
16 0 Safeguards in the d. Evidence that No health contractor payment certificates signed by Delivery of Investment Environment and Social environment officer and CDO for the FY 2019/20 were Management: LG Certification forms were accessed at the time of assessment. Health infrastructure completed and signed by projects incorporate the LG Environment Environment and Social Officer and CDO, prior to Safeguards in the payments of contractor delivery of the invoices/certificates at investments interim and final stages of all health infrastructure Maximum 8 points on projects score 2 or else this performance score 0 measure
606 Water & Environment Nwoya Performance Measures 2020 District
Summary of No. Definition of compliance Compliance justification Score requirements Local Government Service Delivery Results 1 0 Water & Environment a. % of rural water sources that are The Nwoya DLG MIS records at the Outcomes: The LG has functional. beginning of the current year, FY 2020/21, registered high indicated that the functionality of rural water functionality of water If the district rural water source sources was 78%. sources and functionality as per the sector MIS is: management o 90 - 100%: score 2 committees o 80-89%: score 1 Maximum 4 points on this performance o Below 80%: 0 measure
1 2 Water & Environment b. % of facilities with functional water & MIS records at the beginning of the current Outcomes: The LG has sanitation committees (documented year, FY 2020/21, indicated that Nwoya registered high water user fee collection records and DLG had 274 functional WSCs out of the functionality of water utilization with the approval of the established 297 WSCs for water sources. sources and WSCs). If the district WSS facilities that management have functional WSCs is: This translates to (274/297) X 100 =92.3% committees functionality of WSCs. o 90 - 100%: score 2 Maximum 4 points on this performance o 80-89%: score 1 measure o Below 80%: 0
2 0 Service Delivery a. The LG average score in the water At the time of assessment, there had been Performance: Average and environment LLGs performance no prior LLG performance assessments score in the water and assessment for the current. FY. environment LLGs performance If LG average scores is assessment a. Above 80% score 2 Maximum 8 points on b. 60 -80%: 1 this performance measure c. Below 60: 0
(Only applicable when LLG assessment starts)
2 2 Service Delivery b. % of budgeted water projects Records indicated that 100% of the Performance: Average implemented in the sub-counties with budgeted water projects were implemented score in the water and safe water coverage below the district in sub-counties with safe water coverage environment LLGs average in the previous FY. below the district average in the FY 2019/20 performance as planned. assessment o If 100 % of water projects are implemented in the targeted S/Cs: Nwoya DLG MIS records, at the beginning Maximum 8 points on Score 2 of the FY 2019/20, indicated that the this performance average rural access to safe water was measure o If 80-99%: Score 1 69%.
o If below 80 %: Score 0 The same records indicated that the safe water coverage of each of the sub-counties in rural Nwoya District were as follows:
• Alero S/C: 53%
• Anaka S/C: 95%
• Koch Goma S/C: 73%
• Purongo S/C: 75%
Therefore one sub-county, Alero S/C, had safe water coverage below the district average of 69% at the beginning of FY 2019/20 in Nwoya District
The Annual Work Plan FY 2019/20 indicated under water development projects, that seven water development projects out of nineteen were planned in Alero sub-county, as indicated below:
1. Construction of 14 Boreholes; 13 boreholes under DWSCG and 1 borehole under DDEG, for a Total Budget of UGX 273,000,000/- (each for UGX 21 million) as follows:
Anaka S/C
1. Kamuguru (Anaka S/C), DWSCG
2. Okir Lapona A (Anaka S/C), DWSCG
Alero S/C (Including Lungulu)
3. Okura (Alero S/C), DWSCG
4. Got Ring Ringo (Alero S/C), DWSCG
5. Onyinya Central (Alero), DWSCG
6. Owee (Lungulu S/C), DWSCG
7. Owee West B(Lungulu S/C), DWSCG
Koch Goma S/C (including Lii)
8. Lakakac (Koch Goma S/C), DWSCG
9. Barolam (Koch Goma S/C), DWSCG
10. Koroba (Lii S/C), DWSCG
11. Orum Golo (Lii S/C), DWSCG
Purongo S/C (Including Got Apwoyo)
12. Pabit West (Purongo S/C) DWSCG
13. Otengowome (Got Apwoyo), DDEG
14. Layele (Got Apwoyo S/C), DWSCG
2. Feasibility Studies and Designs of Owee Piped water Solar Supply in Lungulu _Alero S/C for UGX 27,600,000 under DWSCG
3. Protection of 4 Springs for UGX 30,100,000 (each planned for UGX 7,525,000)
• Wang Abao spring in Bwonga Gwok village, Koch Goma S/C
• Wang Labeja in Koroba Vllage in Lii _Koch Goma S/C
• Tochi spring in Langol village in Alero S/C
• Wang Acama Reng Spirng, in Buga Village in Anaka S/C
The Annual Sector Performance report dated 1st July 2020 indicated that the above projects were completed. Therefore, this translates to seven projects planned in Alero S/C were implemented during the FY 2019/20:
[7 projects out of 7 projects] = 100% 2 2 Service Delivery c. If variations in the contract price of The projects implemented in FY 2019/20 Performance: Average sampled WSS infrastructure did not indicate contract variations score in the water and investments for the previous FY are exceeding +/-20%. environment LLGs within +/- 20% of engineer’s estimates performance The AWP and Budget for the FY 2019/20 assessment o If within +/-20% score 2 indicated that three of projects were planned under water supply and sanitation Maximum 8 points on o If not score 0 development and they were implemented this performance as follows: measure Construction of 14 Boreholes; 13 boreholes under DWSCG and 1 borehole under DDEG, for a total budget of UGX 273,000,000/-.
However, during implementation, the Construction of 14 boreholes was further sub-divided into two projects according to contract documents and the Annual Sector Performance report FY 2019/20 namely:
• Hydro-geological Surveys, Siting and Construction Supervision of 14 Boreholes for UGX 30,943,500/- , and
• Construction of 14 deep boreholes for UGX 255,828,720
Total cost of implementing 14 boreholes was UGX 286,772,220/-
Feasibility Studies and Designs of Owee Piped water Solar Supply in Lungulu_ Alero S/C was budgeted for UGX 27,600,000 under DWSCG. Contract documents indicated that the project was implemented and completed for UGX 26,919,334/-
Protection of 4 Springs was budgeted for UGX 30,100,000/- . Contract documents and the Annual Sector Performance report indicated that this project was implemented for UGX 28,304,000/-.
Therefore, the variations between budget amounts and contract amounts as follows:
Project Variation Amount % Variation
Borehole Drilling UGX 13,772,220 5.04%
Feasibility& Designs -UGX 680,666 -2.5%
Spring Protection -UGX 1,796,000 -5.97% 2 2 Service Delivery d. % of WSS infrastructure projects 100% of the WSS development projects Performance: Average completed as per annual work plan by which were planned were fully implemented score in the water and end of FY. in FY2019/20. environment LLGs performance o If 100% projects completed: score 2 According to the AWP and Budget of FY assessment 2019/20, three projects were planned under o If 80-99% projects completed: score WSS development projects namely: Maximum 8 points on 1 this performance 1. Construction of 14 Boreholes; 13 o If projects completed are below 80%: measure boreholes under DWSCG and 1 borehole 0 under DDEG
2. Feasibility Studies and Designs of Owee Piped water Solar Supply in Lungulu _ Alero S/C under DWSCG
3. Protection of 4 Springs under DWSCG
According to the Annual Sector Performance report for the FY 2019/20 dated 3rd July 2020, all three projects under WSS development were implemented and completed fully during the FY 2019/20.
This translates 100% of the projects were implemented.
3 0 Achievement of a. If there is an increase in the % of There was no change in functionality of Standards: The LG has water supply facilities that are rural water sources in Nwoya DLG between met WSS infrastructure functioning FY 2018/19 and FY 2019/20. facility standards o If there is an increase: score 2 The MIS records ending FY 2018/19 Maximum 4 points on indicated that functionality of rural water this performance o If no increase: score 0. supply facilities in Nwoya DLG was 78%. measure
The MIS records ending FY 2019/20 indicated that functionality of rural water supply facilities in Nwoya DLG remained as 78% 3 0 Achievement of b. If there is an Increase in % of There was no change in functionality of Standards: The LG has facilities with functional water & WSCs in Nwoya DLG between FY 2018/19 met WSS infrastructure sanitation committees (with and FY 2019/20. facility standards documented water user fee collection records and utilization with the The MIS records ending FY 2018/19 Maximum 4 points on approval of the WSCs). indicated the functionality of 262 WSCs out this performance of 284 WSCs established in Nwoya DLG. measure o If increase is more than 5%: score 2 This translated into a functionality of 92.3% for the FY 2018/19. o If increase is between 0-5%: score 1 The MIS records ending FY 2019/20 o If there is no increase: score 0. indicated the functionality of 274 WSCs out of 297 WSCs which had been established in Nwoya DLG. This translated into a functionality of 92.3% for the FY 2019/20.
Performance Reporting and Performance Improvement 4 3 Accuracy of Reported The DWO has accurately reported on Annual Sector Performance Report Information: The LG has WSS facilities constructed in the FY2019/20 dated 3rd July 2020 indicated accurately reported on previous FY and performance of the the following completed projects under constructed WSS facilities is as reported: Score: 3 WSS development projects: infrastructure projects and service 1. Construction of 14 Boreholes: 13 performance boreholes under DWSCG and 1 borehole under DDEG Maximum 3 points on this performance 2. Feasibility Studies and Designs of measure Owee Piped water Solar Supply in Lungulu _Alero S/C under DWSCG
3. Protection of 4 Springs under DWSCG
The report also included the respective form ones (F1s) of the borehole sites which had been recently constructed.
Three of the WSS sites visited confirmed the existence of the projects, fully constructed and 100% functional as reported namely:
Kamuguru BH (Anaka S/C)
Labeled DWD 64628
Completed: 20 June 2020
Contractor: Ebowa Investment Ltd
Pabit BH (Puronga S/C)
Labeled DWD 64631
Completed: 12 June 2020
Contractor: Ebowa Investment Ltd
Onyenya BH (Alero S/C)
Labeled DWD 64637
Completed: 17 June 2020
Contractor: Ebowa Investment Ltd 5 0 Reporting and a. Evidence that the LG Water Office There was insufficient evidence of quarterly performance collects and compiles quarterly compilations of sub-county water supply improvement: The LG information on sub-county water supply and sanitation facilities and WSCs, safe compiles, updates WSS and sanitation, functionality of facilities water collection and storage hygiene, and information and and WSCs, safe water collection and community involvement included in supports LLGs to storage and community involvement): quarterly reports listed below. improve their Score 2 performance • Quarter 1 report dated 26th September 2019: Indicated that sanitation statistics at Maximum 7 points on the close of FY 2018/19 and water coverage this performance of 69.6% as well as WSC functionality of measure 80%
• Quarter 2 report dated 16th December 2019: Did not provide quarterly update on coverage, functionality of WSS facilities or WSCs.
• Quarter 3 report: Did not provide quarterly update on coverage, functionality of WSS facilities or WSCs.
• Quarter 4 report dated 1st July 2020: Provided information about the completed projects including 14 boreholes constructed, 11 boreholes rehabilitated, 4 springs protected. In addition, F1s attached to the report indicated information about recently constructed boreholes. A soft ware report indicated that 11 WSCs were trained during the quarter.
5 0 Reporting and b. Evidence that the LG Water Office There was no evidence provided to the performance updates the MIS (WSS data) quarterly assessors of District Water Office MIS in improvement: The LG with water supply and sanitation which quarterly updates on new facilities, compiles, updates WSS information (new facilities, population population served and functionality etc were information and served, functionality of WSCs and made. supports LLGs to WSS facilities, etc.) and uses compiled improve their information for planning purposes: However, information on WSS facilities was performance Score 3 or else 0 collected during monitoring exercises on the Form 4s and Form 1s once during FY Maximum 7 points on 2019/20. this performance measure 5 0 Reporting and c. Evidence that DWO has supported At the time of assessment, there had been performance the 25% lowest performing LLGs in the no prior LLG performance assessments improvement: The LG previous FY LLG assessment to compiles, updates WSS develop and implement performance information and improvement plans: Score 2 or else 0 supports LLGs to improve their Note: Only applicable from the performance assessment where there has been a previous assessment of the LLGs’ Maximum 7 points on performance. In case there is no this performance previous assessment score 0. measure
Human Resource Management and Development 6 The Assessor reviewed the approved and 2 Budgeting for Water & a. Evidence that the DWO has costed staff list for Nwoya district for the FY Sanitation and budgeted for the following Water & 2020/2021 and ascertained that the critical Environment & Natural Sanitation staff: 1 Civil staff of the DWO were dully included on the Resources: The Local Engineer(Water); 2 Assistant Water list. Secondly the Assessor reviewed the Government has Officers (1 for mobilization and 1 for approved Performance Contract for FY budgeted for staff sanitation & hygiene); 1 Engineering 2020/2021, generated on 19th June 2020 Assistant (Water) & 1 Borehole and confirmed that a budget provison was Maximum 4 points on Maintenance Technician: Score 2 made for staff salaries/wages for DWO staff this performance as indicated on page 19 of the approved measure Perfomance conttact.
6 2 Budgeting for Water & b. Evidence that the Environment and The Assessor reviewed the approved and Sanitation and Natural Resources Officer has costed staff list for Nwoya district for the FY Environment & Natural budgeted for the following Environment 2020/2021 and ascertained that the critical Resources: The Local & Natural Resources staff: 1 Natural staff of the Environment and Natural Government has Resources Officer; 1 Environment Resources, were dully included on the list. budgeted for staff Officer; 1 Forestry Officer: Score 2 Secondly the Assessor reviewed the approved Performance Contract for FY Maximum 4 points on 2020/2021, generated on 19th June 2020 this performance and confirmed that a budget provision was measure made for staff salaries/wages for the Environment and Natural Resources staff as indicated on page 20 of the approved Performance Contract. 7 3 Performance a. The DWO has appraised District The Assessor reviewed the personal files of Management: The LG Water Office staff against the agreed DWO staff and ascertained that they were appraised staff and performance plans during the previous appraised against the agreed performance conducted trainings in FY: Score 3 plans as indicated below: line with the district training plans. 1. Civil Engineer Water: Oloya Albert, was appraised by the Senior Engineer Maximum 6 points on on 30th June 2020 and the report was this performance approved by the CAO on 1st July measure 2020.
2. Borehole Technician: Okumu Francis, was appraised by the Senior Engineer on 30th July 2020 and the CAO endorsed the report on the same date.
3. Assistant Engineering Officer: Nyeko Geoffrey, was appraised by the Senior Engineer on 30th June 2020 and the CAO endorsed the report on 30th July 2020.
7 0 Performance b. The District Water Office has At the time of assessment, no record of Management: The LG identified capacity needs of staff from capacity needs assessment or training plan, appraised staff and the performance appraisal process and or training reports pertaining to training and conducted trainings in ensured that training activities have capacity needs of the DW office for the FY line with the district been conducted in adherence to the 2019/20 was made available to the training plans. training plans at district level and assessors. documented in the training database : Maximum 6 points on Score 3 this performance measure
Management, Monitoring and Supervision of Services. 8 0 Planning, Budgeting a) Evidence that the DWO has The budget allocation for water and Transfer of Funds prioritized budget allocations to development to the sub-county with safe for service delivery: The sub-counties that have safe water water coverage below district average was Local Government has coverage below that of the 23.4% for the FY 2020/21. allocated and spent district: funds for service Nwoya DLG MIS records at the beginning of delivery as prescribed • If 100 % of the budget allocation the FY FY2020/21 indicated that the in the sector guidelines. for the current FY is allocated to average rural access to safe water was S/Cs below the district average 65%. Maximum 6 points on coverage: Score 3 The same records indicated that the safe this performance • If 80-99%: Score 2 water coverage of each of the sub counties measure • If 60-79: Score 1 in rural Nwoya District, were as follows: • If below 60 %: Score 0 • Alero S/C: 50%
• Anaka S/C: 95%
• Koch Goma S/C: 68%
• Purongo S/C: 71% Therefore only Alero sub-county had safe water coverage below the district average at the beginning of FY 2020/21.
The AWP and Budget for the FY 2020/21 planned for water supply development as follows in the different sub-counties. (It was noted that new sub-counties had been formed from the older ones, but not reflected in the MIS including Lii, Lungulu and Got Apwoyo sub-counties):
Boreholes for Construction in FY 2020/21 was planned as follows:
Koch Goma S/C (including Lii),
Barakwich -21m (DWSCG)
Lot Litiki: 21m (DWSCG)
Tee Opok: 21m (DWSCG)
Alero S/C (including Lungulu):
Panokrach- 21m (DWSCG)
Lebengec Lower: 21m (DWSCG)
Gotokwara Booster: 21m (DWSCG)
Owee West A: 21m (DWSCG)
Purongo S/C (including Got Apwoyo):
Pabit -21m (DWSCG)
Pawatomero East/Ariya East: 21m (DWSCG)
Katinya: 21m (DDEG)
Wii Anaka: 21m (DWSCG)
Anaka S/C:
Headquarters: 35,120,000 (External Financing)
Bolboom: 21m (DWSCG)
Okura Ajubi: 21m (DWSCG)
Kamguru Labworomo: 21m (DWSCG)
Feasibility studies for piped water system at Agung Rural Growth Centre in Anaka S/C: 29,400,000/- (DWSCG)
Total Budget for water development in Rural Nwoya District was therefore UGX 358,520,000/- of which UGX 84,000,000/- for four boreholes was budgeted for Alero S/C.
This translates to a percentage budget allocation of :
[84,000,000 / 337,520,000] X 100 = 23.4%
8 3 Planning, Budgeting b) Evidence that the DWO There was ample evidence of dissemination and Transfer of Funds communicated to the LLGs their of budget allocations per source to for service delivery: The respective allocations per source to be respective LLGs for the current year FY Local Government has constructed in the current FY: Score 3 2020/21 in Advocacy meetings and notices allocated and spent on notice boards. funds for service delivery as prescribed Advocacy meeting minutes held on 16 in the sector guidelines. September 2020: the meeting minutes indicated the following: Maximum 6 points on this performance 1. The safe water coverage was about measure 70.9%, there were 432 holes in Nwoya DLG of which 367 are functional, so functionality is at 85%.
2. The district had 7 piped water schemes,
3. The planned priority projects for FY 2020/21 included:
• Owee solar powered system in Lungulu S/C (Phase I)
• Drilling of 14 boreholes, each budgeted for 21m
• Rehabilitation of 19 Boreholes under DWSCG
A notice dated 20th August 2020 was also observed at the Nwoya District headquarters notice board indicating the budget allocation for the planned 14 boreholes for construction and 19 boreholes for rehabilitation during the FY 2020/21.
9 0 Routine Oversight and a. Evidence that the district Water There was insufficient evidence of Monitoring: The LG has Office has monitored each of WSS monitoring all 618 water sources at least monitored WSS facilities at least quarterly (key areas to once quarterly during the FY 2019/20. facilities and provided include functionality of Water supply follow up support. and public sanitation facilities, The form four slips (F4s) which were used environment, and social safeguards, to collect monitoring information indicated Maximum 8 points on etc.) that the water sources were monitored once this performance during the FY 2019/20 measure • If more than 95% of the WSS facilities monitored quarterly: score 4 Quarter 4 report dated 1st July 2020 also had F1s of the recently constructed water • If 80-99% of the WSS facilities sources included in it. All other quarterly monitored quarterly: score 2 reports did not include evidence of quarterly monitoring of water sources. • If less than 80% of the WSS facilities monitored quarterly: Score 0 The district monitoring plan for the FY 2019/20 was not made available to the assessors for review during assessment. 9 0 Routine Oversight and b. Evidence that the DWO conducted The records provided indicated that two out Monitoring: The LG has quarterly DWSCC meetings and of the required four quarterly DWSCC monitored WSS among other agenda items, key issues meetings were held during the FY 2019/20 facilities and provided identified from quarterly monitoring of as follows: follow up support. WSS facilities were discussed and remedial actions incorporated in the DWSCC meeting held on 28th October Maximum 8 points on current FY AWP. Score 2 2019: this performance measure Key issues discussed included:
• USHA (Uganda Sanitation for Health Activity, Project financed by USAID)was going to trigger 100 villages in CLTS, to improve on latrine coverage, hand-washing with soap and support HCIII with latrine blocks and incinerators
• Panokrach HC II needed to benefit from the above project, and a meeting to engage USHA to consider it was planned
DWSCC meeting held on 24th March 2020 in the Engineering Boardroom
Key issues discussed included:
• The COVID-19 restrictions; caretakers of boreholes had to be vigilant at boreholes, communities had to be sensitized, a tentative budget was necessary for building community sensitization.
• In addition NWSC informed the meeting about the completion of a number of projects in the district. 9 2 Routine Oversight and c. The District Water Officer publicizes There was evidence of dissemination of the Monitoring: The LG has budget allocations for the current FY to current year’s budget allocation to LLGs monitored WSS LLGs with safe water coverage below with safe water coverage below the district facilities and provided the LG average to all sub-counties: average. follow up support. Score 2 Nwoya DLG MIS records beginning the FY Maximum 8 points on FY 2020/21 indicated that the average rural this performance access to safe water was 65%. measure The same records indicated that the safe water coverage of each of the sub counties in rural Nwoya District were as follows:
• Alero S/C: 50%
• Anaka S/C: 95%
• Koch Goma S/C: 68%
• Purongo S/C: 71%
Therefore only Alero sub-county had safe water coverage below the district average at the beginning of FY 2020/21.
A notice dated 20th August 2020 was observed at the Nwoya District headquarters notice board indicating the budget allocations by location for the planned 14 boreholes for construction during the FY 2020/21. According to the notice, 4 boreholes were planned for Alero S/C, each budgeted for 21 million.
10 0 Mobilization for WSS is a. For previous FY, the DWO allocated The budget for mobilization activities was conducted a minimum of 40% of the NWR rural 37.0% of the NWR rural water and water and sanitation budget as per sanitation budget for the FY 2019/20. Maximum 6 points on sector guidelines towards mobilization this performance activities: According to the AWP and Budget of FY measure 2019/20, under the DWSG, the Non Wage • If funds were allocated score 3 Recurrent (NWR) budget was UGX 46,989,000/- of which the community • If not score 0 mobilization activities were planned under Promotion of Community Based Management, including the following:
Workshops and Seminars: UGX 17,405,000
Total: UGX 17,405,000 10 3 Mobilization for WSS is b. For the previous FY, the District Soft ware report stamped 12th June 2020, conducted Water Officer in liaison with the indicated that WSCs training was carried Community Development Officer out from 29th May -12th June 2020, Maximum 6 points on trained WSCs on their roles on O&M of conducted by CDO, ADWO, HAs and DWO. this performance WSS facilities: Score 3. measure The WSCs were trained on the roles and responsibilities of WSCs, Composition of WSCs, COVID19- WASH response, Safe water chain and cross cutting issues. The report also included the composition of the eleven trained WSCs. and photographs of the training.
The three sampled WSS facilities with WSCs were as follows:
Kamuguru BH (Anaka S/C)
One member of the WSCs, the Secretary, Mr Ojok Vincent, was interviewed by the assessor. The interview revealed that the Secretary kept records pertaining to the WSC and funds which were collected were kept by the Treasurer. Each household served by the boreholes contributed 1,000/- per month and these funds were collected to cover O&M expenses. The borehole was found in good working condition and the area around it was well kept.
Pabit BH (Puronga S/C)
Ms. Aciro Christine, the caretaker was interviewed by the assessor. The caretaker collected 1,000/- per household per month which contributed to O&M. Funds were given to the treasurer, who kept them until there was need to carry out repairs. The water source was protected, in good working condition and the area around it was clean, which was an indication of good O&M practice.
Onyenya BH (Alero S/C)
One member of the WSC, Mr. Olok Mark, also the sub village VHT member was available for interview. The caretaker collected 1,000/- per household per month which contributed to O&M. Funds were given to the treasurer, who kept them until there was need to carry out repairs. The community was reportedly very happy with new water source. The water source was protected, in good working condition and the area around it was clean, which was an indication of good O&M practice.
.
Investment Management 11 0 Planning and a. Existence of an up-to-date LG asset At the time of assessment, no WSS asset Budgeting for register which sets out water supply register was made available to the Investments is and sanitation facilities by location and assessors for review. conducted effectively LLG:
Maximum 14 points on Score 4 or else 0 this performance measure
11 4 Planning and b. Evidence that the LG DWO has The LG District Water Officer conducted a Budgeting for conducted a desk appraisal for all desk appraisal dated 30th October2018 and Investments is WSS projects in the budget to signed by engineer, Okello John, for all conducted effectively establish whether the prioritized WSS projects in the budget and established investments were derived from the the prioritized investments that were derived Maximum 14 points on approved district development plans from the approved district development this performance and are eligible for expenditure under plans and were eligible for expenditure measure sector guidelines (prioritize under sector guidelines, i.e., prioritize investments for sub-counties with safe investments for sub-counties with safe water water coverage below the district coverage below the district average and average and rehabilitation of non- rehabilitation of non-functional facilities and functional facilities) and funding source funding source (sector development grant, (e.g. sector development grant, DDEG). The desk appraisal was conducted DDEG). If desk appraisal was and all projects were derived from the conducted and if all projects are LGDP and are eligible. derived from the LGDP and are eligible: The following projects were appraised for Water Supply and Sanitation Services and Score 4 or else score 0. were recommended for the following Sub- counties;
1. Drilling, pump testing and installation of boreholes in 15 subcounites; Alero, Anaka, Purongo, Koch Goma, Gotapwoyo, Lungulu, Orum and Lii Sub-counties-Shs.255, 828,720.
2. Design and Feasibility study for Owee Mini Solar Powered Supply, Shs.26,919,334.
3. Protection of 4 spring wells at Alero, Anaka, Lii AND Koch Goma Sub counties.
Shs.28,304,000.
4. Rehabilitation of 11 Deep boreholes by;
a. Henritah Investment (U)Ltd, Shs.43,483,000.
b. De-Wats Co. Ltd., Shs.11,350,000.
c. Nwoya Hand Pumps Mechanics- Shs.23,100,000.
5. Aquatech Enterprises (U) Ltd., Hydrogeological Survey of 14 deep boreholes and supervision, Shs.30,943,554.
11 0 Planning and c. All budgeted investments for current Records indicated that some community Budgeting for FY have completed applications from application files for planned projects for the Investments is beneficiary communities: Score 2 FY 2020/21 were not made available at the conducted effectively time of assessment.
Maximum 14 points on According to the AWP FY 2020/21, fourteen this performance boreholes were planned for development. measure However, some sites for planned projects in FY 2020/21 had no community application letters such as:
Lungulu S/C
Lebengec Lower
Gotokwara Booster
Purongo S/C:
Pabit
Pawatomero East/Ariya East
Anaka S/C
Bolboom
Okura Ajubi Kamguru Labworomo
The following community application letters were made available to assessors for review including:
Alero (including Lungulu) S/C
• Owee Village, Lungulu Sub county: 12 May 2020
• Dog Achwa, Lunguu S/C: 9 June 2019
Anaka S/C
• Akago Village, Anaka S/C: 01 July 2020
• Olony West, Pangora Parish, Anaka S/C: 27 January 2019
• Agung B Pabali Village, Pabali Parish, Anaka S/C: 25 August 2019
Koch Goma (including Lii) S/C
• Bar-Akwici sub-village, Okir village, Koch Goma S/C: 6 July 2018
• Agonga A village, Koch Goma S/C: 11 August 2020
• Goro Village, Lii S/C: 21June 2020
• Got Area in Lii Bungu, Lii S/C: 15 March 2020
• Agonga A village, Koch Goma S/C: 23 March 2020 • Goro Village, Orum Parish, Lii S/C:7 September 2019
• Lapem Village, Coo-rom parish, Koch Goma S/C: 24 July 2019
Puronga (including Got Apwoyo) S/C
• Te-Got Village, Got Apwoyo S/C: 30th October 2020
• Purongo Seed Secondary School, Purongo S/C: 02 November 2020
• Wii Anaka Central, Got Apwoyo S/C: 15 March 2020
• Katinya Village, Got Apwoyo S/C: 17 March 2020
• Alokiwinyo village, Te Got Parish, Got Apewpyo S/C: 9 Feb 2019
However, some sites for projects in FY 2020/21 had no community application letters such as:
Lungulu S/C
Lebengec Lower: 21m (DWSCG)
Gotokwara Booster: 21m (DWSCG
Purongo S/C:
Pabit -21m (DWSCG)
Pawatomero East/Ariya East: 21m (DWSCG)
Anaka S/C
Bolboom: 21m (DWSCG)
Okura Ajubi: 21m (DWSCG)
Kamguru Labworomo: 21m (DWSCG )
In addition, the reviewed community applications were not completed; i.e., did not include the community's written commitment to contribute the required amount for O&M of the boreholes, nor the evidence of any such contributions. 11 2 Planning and d. Evidence that the LG has conducted The LG conducted field appraisal to check Budgeting for field appraisal to check for: (i) technical technical feasibility, environmental social Investments is feasibility; (ii) environmental social acceptability and customized designs for conducted effectively acceptability; and (iii) customized Water Supply and Sanitation Services designs for WSS projects for current projects. The field appraisal was carried out Maximum 14 points on FY. Score 2 as per report dated 9th-25th September this performance 2019. measure The appraisal outlined benefits and challenges of the projects.
Amid benefits were;
1. The community will have safe and clean water.
2. Saving the public from walking long distances.
3. Reduces underground water contamination.
The challenges are;
-Communities are not maintaining their boreholes as directed
- Infrastructure to the sites during times of maintenance
- Delay in accessing funds in time to run such activities.
11 0 Planning and e. Evidence that all water infrastructure There was no screening done for current Budgeting for projects for the current FY were water projects in the LG.The procurement Investments is screened for environmental and social process was still ongoing at the time of conducted effectively risks/ impacts and ESIA/ESMPs assessment prepared before being approved for Maximum 14 points on construction - costed ESMPs this performance incorporated into designs, BoQs, measure bidding and contract documents. Score 2
12 2 Procurement and a. Evidence that the water As per the Approved Budget Estimates, the Contract infrastructure investments were following projects among others were Management/execution: incorporated in the LG approved: incorporated in the AWP and Procurement The LG has effectively Score 2 or else 0 Plans for the current FY managed the WSS procurements • Construction of a 3-Stance Drainable Public Latrine at Wii Polo Market - Anaka Maximum 14 points on S/Cty; Budgeted for UGX 28,190,000/= this performance measure • Drilling, Installation and Rehabilitation of Deep Boreholes in different Sub Counties, . in 1 at katinya. - Got-Apwoyo Sub county 12 2 Procurement and b. Evidence that the water supply and The water supply and public sanitation Contract public sanitation infrastructure for the infrastructure Projects for the Previous FY Management/execution: previous FY was approved by the were approved before commencement of The LG has effectively Contracts Committee before Works. managed the WSS commencement of construction Score procurements 2: For Example; Drilling, Pump Testing and Installation of 14 Boreholes in different sub Maximum 14 points on counties - NWOY606/WRKS/19-20/00001; this performance was approved by the 112th Contracts measure Committee meeting held on 5/12/2019 - under Min No. 4/112/NCC/19-20 .
12 0 Procurement and c. Evidence that the District Water Appointment of DWO – dated 8/1/2020, by Contract Officer properly established the Project the CAO as the Contract Supervisor for Management/execution: Implementation team as specified in Drilling of 14 Boreholes The LG has effectively the Water sector guidelines Score 2: (NWOY606/WRKS/19-20/00001) was seen managed the WSS by the Assessor. Also the involvement of the procurements Environmental Officer especially the ESSF signed 0n 30/1/2019 was visible as per the Maximum 14 points on Procurement File for the Prroject. this performance measure However, No proper establishments of Project Implementation Team by the . DWO/CAO were seen by the Assessor
12 2 Procurement and d. Evidence that water and public According to the technical specifications, Contract sanitation infrastructure sampled were the borehole pedestal had to be installed Management/execution: constructed as per the standard with a stainless steel hand pump identical to The LG has effectively technical designs provided by the the stand. In addition, the area around the managed the WSS DWO: Score 2 borehole was had to have a circular procurements concrete platform of diameter 1700mm with a waste water drain of about 150mm wide Maximum 14 points on with 2% slope channeling water away from this performance the borehole. measure The above specifications were fully met in . the two sampled boreholes visited at Kamuguru BH (Anaka S/C) , Pabit BH (Puronga S/C) and Onyenya BH (Alero S/C) 12 2 Procurement and e. Evidence that the relevant technical The DWO carried out regular technical Contract officers carry out monthly technical supervision as per the supervision reports of Management/execution: supervision of WSS infrastructure WSS infrastructure projects along with the The LG has effectively projects: Score 2 LG Borehole Maintenance Technician. managed the WSS procurements Regular supervision meetings were held and minutes of the District WSS – Advocacy Maximum 14 points on meeting held 11-12/9/19, WSS – this performance Coordination meeting held 24/3/20 were measure seen.
. Supervision Drilling reports by the Borehole Technician and DWO dated 27/6/2020
The involvement of the Environment officer was visible including the ESS Form signed 0n 30/1/2019
Some Contract Management Plans were also seen
12 2 Procurement and f. For the sampled contracts, there is The evidence provided shows that the Contract evidence that the DWO has verified DWO reviewed and sampled contracts, Management/execution: works and initiated payments of verified works and initiated payments of The LG has effectively contractors within specified timeframes contractors within specified timeframes in managed the WSS in the contracts the contracts. Among those paid in time procurements were; o If 100 % contracts paid on time: Maximum 14 points on Score 2 1.Reddy’sBorehole and Technical Services, this performance -NOY606/WRKS/18-19/0003, Requested measure o If not score 0 on 17/2/2020, certified on 2/3/2020 and paid on 22/5/2020 by EFT No. 13202825, . Shs.13,202,825.
2. Henritah Investments (U)Ltd., requested on 18/2/2019, certified on 18/2/2020and paid on 22/2/2020 by EFT. No. 28021826, Shs.43,483,000.
3.DE-WATS Co. LTD., Requested on 26/3/2020, certified on 26/3/202, paid on 10/6/2020 by EFT. No. 29853552, Shs. 11,350,000. 12 2 Procurement and g. Evidence that a complete Complete Procurement files for all water Contract procurement file for water infrastructure infrastructure investments are in place with Management/execution: investments is in place for each Evaluation Reports and Minutes of the The LG has effectively contract with all records as required by Contract Committee, and the very contract managed the WSS the PPDA Law: documents procurements Score 2, If not score 0 For example; Drilling, Pump Testing and Maximum 14 points on Installation of 14 Boreholes in different sub this performance counties - NWOY606/WRKS/19-20/00001; measure approved under Min No. 4/112/NCC/19-20 of the 112th C.C sitting held on 5/12/2019 . after thorough evaluation
The contract document was signed on 30th January 2020 with a Contract price of UGX 255,828,720/= awarded to M/S Ebowa Investments Ltd
Environment and Social Requirements 13 0 Grievance Redress: Evidence that the DWO in liaison with There was no Grievances Redress The LG has established the District Grievances Redress Committee appropriately recorded, a mechanism of Committee recorded, investigated, investigated, responded to and reported on addressing WSS responded to and reported on water all water and environment related related grievances in and environment grievances as per the grievances by the time of assessment line with the LG LG grievance redress framework: grievance redress framework Score 3, If not score 0
Maximum 3 points this performance measure 14 0 Safeguards for service Evidence that the DWO and the There were water source and catchment delivery Environment Officer have protection and natural resource disseminated guidelines on water management guidelines seen in the LG .for Maximum 3 points on source & catchment protection and example; this performance natural resource management to measure CDOs: Report on community sensitization to fulfill critical requirements for new boreholes in Score 3, If not score 0 Te-Orum Lii, Okir Laprono Anaka, Amar center community, Purongo, Koch goma,Te acan Purongo and Got Awoyo sub counties was done. In the recommendations atleast 80% of the water sources identified met requirements and households without hygiene requirements promised to work accordingly. Report signed by Borehole maintenance technician on 12th November 2019.
However,the guidelines on water source & catchment protection and natural resource management were not dessiminated to CDOs 15 0 Safeguards in the a. Evidence that water source There was insufficient evidence of water Delivery of Investments protection plans & natural resource source protection plans and natural management plans for WSS facilities resource management plans for WSS Maximum 10 points on constructed in the previous FY were infrastructure projects constructed during this performance prepared and implemented: Score 3, If the previous FY . measure not score 0 However,there was a report on formation of water source committee for the 10 boreholes to be drilled in Lii, Koch goma, Apwoyo, Lungulu ,Anaka, Alero, Purongo subcounties.report dated 24th October 2019 signed by Borehole maintenance technician and;
A report on training water user committees to ensure sustainability facilities under community based water systems to identify roles and responsibilities of WUC example operating and maintenance of water sources by imposing bye laws including fees and fines dated 12th June 2020 by DWO.
15 0 Safeguards in the b. Evidence that all WSS projects are Records availed to assessors indicated only Delivery of Investments implemented on land where the LG one land agreement related to WSS has proof of consent (e.g. a land title, development projects implemented in FY Maximum 10 points on agreement; Formal Consent, MoUs, 2019/20 was available at the time of this performance etc.), without any encumbrances: assessment measure Score 3, If not score 0 According to Annual Sector Performance report FY 2019/20, fourteen boreholes were constructed in Nwoya DLG as follows:
Anaka S/C
1. Kamuguru (Anaka S/C), DWSCG
2. Okir Lapona A (Anaka S/C), DWSCG
Alero S/C(Including Lungulu)
3. Okura (Alero S/C), DWSCG
4. Got Ring Ringo (Alero S/C), DWSCG
5. Onyinya Central (Alero), DWSCG
6. Owee (Lungulu S/C), DWSCG
7. Owee West B(Lungulu S/C), DWSCG
Koch Goma S/C (including Lii)
8. Lakakac (Koch Goma S/C), DWSCG
9. Barolam (Koch Goma S/C), DWSCG
10. Koroba (Lii S/C), DWSCG
11. Orum Golo (Lii S/C), DWSCG
Purongo S/C (Including Got Apwoyo) 12. Pabit West (Purongo S/C) DWSCG
13. Otengowome (Got Apwoyo), DDEG
14. Layele (Got Apwoyo S/C), DWSCG
Proof ownership in the form of three land agreements was made available to the assessors for review, of which only one matched one of the facilities that were constructed in the FY 2019/20.
The land agreements reviewed included the following:
Do Acwa Village, Lungula S/C: 17 April 2019: Owner: Okweka Julius offered land for the borehole, in the presence of 2 witnesses and LCI: Ojok Julius signed 19th June 2019.
Aparanga P/S, Belkec Village in Purongo S/C: Both school management and WSC of the village agreed to construct a borehole in the school and both community and school would benefit from the borehole.
Owee Village, Panokrach Parish, Lungulu S/C: Families of Okwera John and Omara Patrick offered 25X25m for a public water tank. Witnessed by LCIII: Atube Dennis and 5 witnesses on 4th June 2020. This was the only land agreement reviewed which matched one of the projects implemented in the FY 2019/20.
No other documents were availed for proof of ownership of land for projects implemented in the FY 2019/20.
15 2 Safeguards in the c. Evidence that E&S Certification Evidence was availed to the assessor that Delivery of Investments forms are completed and signed by showed E&S Certification forms (dated Environmental Officer and CDO prior to 30/10/2019) were completed and signed by Maximum 10 points on payments of contractor Environmental Officer and CDO prior to this performance invoices/certificates at interim and final payments of contractor invoices and measure stages of projects: certificates at interim and final stages of projects. The 3 samples are Score 2, If not score 0 1. 14 deep boreholes drilled and constructed, Shs.255,828,720.
2. Rehabilitation of 11 boreholes by Henritah Investment (U) Ltd, De-Wats Co. Ltd and Nwoya Hand Pumps Mechanics. Shs.77,935,000.
3. Protection of 4 spring wells at Alero, Anaka, Lii and Koch Goma sub counties, Shs.23,804,000. 15 0 Safeguards in the d. Evidence that the CDO and The CDO and Environment Officers Delivery of Investments environment Officers undertakes undertook monitoring to ascertain monitoring to ascertain compliance compliance with ESMPs example Maximum 10 points on with ESMPs; and provide monthly this performance reports: There was an Environmental and social measure inspection report of drilling ,pump testing, Score 2, If not score 0 casting and hand pump installation of 14 deep Boreholes in Alero,Anaka,Purongo, Koch goma, Got Apunyo, Lungulu and Lii sub counties dated 24th June 2020
In the monitoring report of water points by the CDO and environment officer dated 24th June 2019, planting vegetation by water users, soak pit for mitigating soil erosion was put in place as a compliance measure
However, no monthly reports on compliance of water projects were seen by the time of assessment
606 Micro-scale irrigation Nwoya performance measures District
Summary of No. Definition of compliance Compliance justification Score requirements Local Government Service Delivery Results 1 The Production office did not avail Data on 0 Outcome: The LG has a) Evidence that the LG has up to-date irrigated Land for the last two FYs. increased acreage of data on irrigated land for the last two newly irrigated land FYs disaggregated between micro- scale irrigation grant beneficiaries and Maximum score 4 non-beneficiaries – score 2 or else 0
Maximum 20 points for this performance area
1 0 Outcome: The LG has b) Evidence that the LG has increased The Production office did not avail Data on increased acreage of acreage of newly irrigated land in the irrigated Land for the last two FYs. newly irrigated land previous FY as compared to previous FY but one: Maximum score 4 • By more than 5% score 2 Maximum 20 points for this performance area • Between 1% and 4% score 1
• If no increase score 0
2 The district planner did not avail 0 Service Delivery a) Evidence that the average score in performance assessment report for LLGs. Performance: Average the micro-scale irrigation for LLG score in the micro-scale performance assessment is: irrigation for the LLG performance • Above 70%; score 4 assessment. Maximum • 60 – 69%; score 2 score 4 • Below 60%; score 0
Maximum score 4
3 0 Investment a) Evidence that the development Not applicable because the micro-scale Performance: The LG component of micro-scale irrigation irrigation grant is 100% for complementary has managed the grant has been used on eligible activities. supply and installation activities (procurement and installation of micro-scale of irrigation equipment, including irrigations equipment as accompanying supplier manuals and per guidelines training): Score 2 or else score 0
Maximum score 6 3 Not applicable because no payments were 0 Investment b) Evidence that the approved farmer made since no equipment were supplied Performance: The LG signed an Acceptance Form and installed. has managed the confirming that equipment is working supply and installation well, before the LG made payments to of micro-scale the suppliers: Score 1 or else score 0 irrigations equipment as per guidelines
Maximum score 6
3 Not applicable because no contracts were 0 Investment Evidence that the variations in the awarded since the grant is 100% for Performance: The LG contract price are within +/-20% of the complementary activities. has managed the Agriculture Engineers estimates: supply and installation Score 1 or else score 0 of micro-scale irrigations equipment as per guidelines
Maximum score 6
3 Not applicable because no contracts were 0 Investment d) Evidence that micro-scale irrigation awarded and no equipment were supplied Performance: The LG equipment where contracts were and installed. has managed the signed during the previous FY were supply and installation installed/completed within the of micro-scale previous FY irrigations equipment as per guidelines • If 100% score 2
Maximum score 6 • Between 80 – 99% score 1 • Below 80% score 0
4 0 Achievement of a) Evidence that the LG has recruited According to the staffing structure availed by standards: The LG has LLG extension workers as per staffing HRM department, each of the 8 LLGs is met staffing and micro- structure supposed to have a veterinary Officer and an scale irrigation Agricultural officer while Entomology and standards • If 100% score 2 Fisheries officers are only at the District level to provide the necessary support to the LLGs • If 75 – 99% score 1 Maximum score 6 as and when need arises. • If below 75% score 0 The staff list obtained from production department and HRO had 8 Agricultural officers,2 veterinary officers and 3 Assistant veterinary officers. The explanation for recruiting assistant veterinary Officers was that the DLG had failed to attract Veterinary Officers. The staffing level is thus 62.5% as per the approved staffing structure. 4 Not applicable because no equipment were 0 Achievement of b) Evidence that the micro-scale supplied and installed. standards: The LG has irrigation equipment meets standards met staffing and micro- as defined by MAAIF scale irrigation standards • If 100% score 2 or else score 0
Maximum score 6
4 0 Achievement of b) Evidence that the installed micro- Not applicable because no equipment were standards: The LG has scale irrigation systems during last FY supplied and installed. met staffing and micro- are functional scale irrigation standards • If 100% are functional score 2 or else score 0 Maximum score 6
Performance Reporting and Performance Improvement 5 2 Accuracy of reported a) Evidence that information on There was evidence that information on information: The LG has position of extension workers filled is position of extension workers filled is reported accurate accurate: Score 2 or else 0 accurate. For the sampled LLGs of Alero, information Nwoya and Nwoya Town council, the staff in post were the ones on the staff list obtained Maximum score 4 from the HR office as indicated below.
(1) Alero S/C : Wokorach Samuel Opiyo (Agricultural Officer) & Otim Boniface (Assistant veterinary Officer)
(2) Anaka S/C: Anena Angella Kidega (Agricultural Officer) & AKello Harriet Kilama (Assistant veterinary Officer)
(3) Anaka T.C.: Kinyera Godfrey (Agricultural Officer) & AKello Harriet Kilama (care taker Assistant veterinary Officer)
5 Not applicable because no equipment were 0 Accuracy of reported b) Evidence that information on micro- installed. information: The LG has scale irrigation system installed and reported accurate functioning is accurate: Score 2 or information else 0
Maximum score 4 6 2 Reporting and a) Evidence that information is information is collected quarterly provision of Performance collected quarterly on newly irrigated complementary services. Irritrack Information Improvement: The LG land, functionality of irrigation on Expression of interest, and awareness has collected and equipment installed; provision of raising were availed by the Production office entered information into complementary services and farmer for assessment. MIS, and developed Expression of Interest: Score 2 or else and implemented 0 performance improvement plans
Maximum score 6
6 The SAE availed up to-date information as 1 Reporting and b) Evidence that the LG has entered maintained on the Irritrack app. Performance up to-date LLG information into MIS: Improvement: The LG Score 1 or else 0 has collected and entered information into MIS, and developed and implemented performance improvement plans
Maximum score 6
6 No Quarterly report was yet compiled using 0 Reporting and c.Evidence that the LG has prepared a the irritrack information. Performance quarterly report using information Improvement: The LG compiled from LLGs in the MIS: Score has collected and 1 or else 0 entered information into MIS, and developed and implemented performance improvement plans
Maximum score 6
6 No PIP was availed. 0 Reporting and d) Evidence that the LG has: Performance Improvement: The LG i. Developed an approved has collected and Performance Improvement Plan for the entered information into lowest performing LLGs score 1 or MIS, and developed else 0 and implemented performance improvement plans
Maximum score 6 6 No PIP implementation report was vailed for 0 Reporting and ii. Implemented Performance assessment. Performance Improvement Plan for lowest Improvement: The LG performing LLGs: Score 1 or else 0 has collected and entered information into MIS, and developed and implemented performance improvement plans
Maximum score 6
Human Resource Management and Development 7 1 Budgeting for, actual a) Evidence that the LG has: According to the performance agreement for recruitment and 2020/21, the DLG allocated UGX deployment of staff: The i. Budgeted for extension workers as 826,640,000 towards extension Local Government has per guidelines/in accordance with the services(crop, veterinary, fisheries and budgeted, actually staffing norms score 1 or else 0 entomology sectors), including recruited and deployed UGX465,906,000 for general staff salaries. staff as per guidelines
Maximum score 6
7 0 Budgeting for, actual ii Deployed extension workers as per The production office provided an up to-date recruitment and guidelines score 1 or else 0 list of the extension staff and their duty deployment of staff: The stations. However, there were gaps of Local Government has unfilled positions of Veterinary officer for 6 budgeted, actually LLGs. recruited and deployed staff as per guidelines
Maximum score 6
7 2 Budgeting for, actual b) Evidence that extension workers From The three sampled LLGS (Anaka recruitment and are working in LLGs where they are S/C,Alero S/C and Anaka TC), the staff list deployment of staff: The deployed: Score 2 or else 0 obtained from the production office and HR Local Government has department were 100% consistent with the budgeted, actually lists at the LLGs noticeboards and the recruited and deployed Extension staff were found on ground. staff as per guidelines
Maximum score 6 7 Whereas no circulars from CAO were 2 Budgeting for, actual c) Evidence that extension workers availed, the lists of extension workkers were recruitment and deployment has been publicized and posted on the noticeboards of all the three deployment of staff: The disseminated to LLGs by among sampled LLGs(Alero, Anaka S/C and Anaka Local Government has others displaying staff list on the LLG T.C). budgeted, actually notice board. Score 2 or else 0 recruited and deployed staff as per guidelines
Maximum score 6
8 0 Performance a) Evidence that the District Of the 10 sampled extension staff, only four management: The LG Production Coordinator has: were appraised in the previous FY. The has appraised, taken following Files were sampled and the dates corrective action and i. Conducted annual performance the appraisals were endorsed by CAO are trained Extension appraisal of all Extension Workers as reflected; Workers against the agreed performance plans and has submitted a copy to HRO 1. CR/NDLG/10399-Mayende Isaac & Maximum score 4 during the previous FY: Score 1 else 0 CR/D/10332 Oola Geoffrey Maxwell- 20/07/2020
2. CR/D/10333-Otim Boniface-2/7/2020
3. CR/D/10334-Wokorach Samuel Opiyo- 3/7/2020
4.CR/D/103134/10/2016-Omony Moses Okumu-08/07/2019
5.CR/D/10312-Kinyera Godfrey-05/10/2017
6.CR/D/10315-Abwola Charles-31/07/2020
7.CR/D/10327-Akello Harriet Kilama- 13/08/2019
8. CR/D/10328-Akongo Pamela-24/07/2020
9. CR/D/10329-MAktunu Benard-03/10/2019
8 1 Performance a) Evidence that the District There was no evidence of corrective action management: The LG Production Coordinator has; having been taken by the DPO. All the has appraised, taken appraisal reports of the sampled extension corrective action and Taken corrective actions: Score 1 or staff did not indicate performance gaps to trained Extension else 0 necessitate corrective action. Workers
Maximum score 4 8 No training reports were availed for the 0 Performance b) Evidence that: assessment. management: The LG has appraised, taken i. Training activities were conducted in corrective action and accordance to the training plans at trained Extension District level: Score 1 or else 0 Workers
Maximum score 4
8 No training database was availed for the 0 Performance ii Evidence that training activities were assessment. management: The LG documented in the training database: has appraised, taken Score 1 or else 0 corrective action and trained Extension Workers
Maximum score 4
Management, Monitoring and Supervision of Services. 9 Not applicable because the grant was 100% 0 Planning, budgeting a) Evidence that the LG has for complementary activities(awareness and transfer of funds for appropriately allocated the micro raising). The DLG received a grant of UGX service delivery: The scale irrigation grant between (i) 48,345,710 all of which was allocated to Local Government has capital development (micro scale complementary activities. budgeted, used and irrigation equipment); and (ii) disseminated funds for complementary services (in FY service delivery as per 2020/21 100% to complementary guidelines. services; starting from FY 2021/22 – 75% capital development; and 25% Maximum score 10 complementary services): Score 2 or else 0
9 0 Planning, budgeting b) Evidence that budget allocations According to the approved expenditure plan and transfer of funds for have been made towards for the production sector dated 10/07/2020, service delivery: The complementary services in line with the production department budgeted for Local Government has the sector guidelines i.e. (i) maximum UGX48,345,710 allocated as follows; budgeted, used and 25% for enhancing LG capacity to awareness raising of local leaders was disseminated funds for support irrigated agriculture (of which 17.7%(8,545,710 ), procurement was 10% service delivery as per maximum 15% awareness raising of (4,800,000) and 72.3% (35,000,000) was for guidelines. local leaders and maximum 10% enhancing farmer capacity for uptake of procurement, Monitoring and microscale irrigation activities. Maximum score 10 Supervision); and (ii) minimum 75% for enhancing farmer capacity for uptake of micro scale irrigation (Awareness raising of farmers, Farm visit, Demonstrations, Farmer Field Schools): Score 2 or else score 0 9 0 Planning, budgeting c) Evidence that the co-funding is Not applicable because no farmers have and transfer of funds for reflected in the LG Budget and been selected, thus no co-funding accrued. service delivery: The allocated as per guidelines: Score 2 or Local Government has else 0 budgeted, used and disseminated funds for service delivery as per guidelines.
Maximum score 10
9 0 Planning, budgeting d) Evidence that the LG has used the Not applicable because no farmers have and transfer of funds for farmer co-funding following the same been selected, thus no co-funding accrued. service delivery: The rules applicable to the micro scale Local Government has irrigation grant: Score 2 or else 0 budgeted, used and disseminated funds for service delivery as per guidelines.
Maximum score 10
9 0 Planning, budgeting e) Evidence that the LG has Not applicable because no farmers have and transfer of funds for disseminated information on use of been selected, thus no co-funding accrued. service delivery: The the farmer co-funding: Score 2 or else Local Government has 0 budgeted, used and disseminated funds for service delivery as per guidelines.
Maximum score 10
10 Not applicable because no equipment were 0 Routine oversight and a) Evidence that the DPO has supplied and installed to necessitate monitoring: The LG monitored on a monthly basis installed monitoring. monitored, provided micro-scale irrigation equipment (key hands-on support and areas to include functionality of ran farmer field schools equipment, environment and social as per guidelines safeguards including adequacy of water source, efficiency of micro Maximum score 8 irrigation equipment in terms of water conservation, etc.)
• If more than 90% of the micro- irrigation equipment monitored: Score 2
• 70-89% monitored score 1
Less than 70% score 0 10 Not applicable because farmers have not yet 0 Routine oversight and b. Evidence that the LG has overseen been selected and equipment not installed monitoring: The LG technical training & support to the monitored, provided Approved Farmer to achieve servicing hands-on support and and maintenance during the warranty ran farmer field schools period: Score 2 or else 0 as per guidelines
Maximum score 8
10 No reports were availed for review during the 0 Routine oversight and c) Evidence that the LG has provided assessment. It was not possible to interview monitoring: The LG hands-on support to the LLG all the extension workers since only 1 was monitored, provided extension workers during the found at station, the rest had gone to the hands-on support and implementation of complementary field. ran farmer field schools services within the previous FY as per as per guidelines guidelines score 2 or else 0
Maximum score 8
10 Not applicable because the Micro-scale 0 Routine oversight and d) Evidence that the LG has irrigation program had not advanced to the monitoring: The LG established and run farmer field farmer field school stage. monitored, provided schools as per guidelines: Score 2 or hands-on support and else 0 ran farmer field schools as per guidelines
Maximum score 8
11 2 Mobilization of farmers: a) Evidence that the LG has Irritrack records maintained by the SAE The LG has conducted conducted activities to mobilize indicated that farmers were mobilized to activities to mobilize farmers as per guidelines: Score 2 or participate in Irrigation activities. Additional farmers to participate in else 0 evidence were copies of the farmer irrigation and irrigated application/EOI forms. agriculture.
Maximum score 4 11 2 Mobilization of farmers: b) Evidence that the District has The District Production Office conducted The LG has conducted trained staff and political leaders at trainings with both the local leaders at LLGs activities to mobilize District and LLG levels: Score 2 or and farmers. Some of the documents farmers to participate in else 0 accessed and reviewed to this effect irrigation and irrigated included; awareness raising report for Got agriculture. Apwoyo sub-county dated 22/19/2020 including attendance sheets for awareness Maximum score 4 raising with subcounty executive committee members dated 15/09/2020 and awareness raising with local leaders dated 17/09/2020. For Koch Goma Subcounty, attendance list for awareness creation with local leaders dated 24/09/2020 and awareness raising with STPC attendance list dated 25/09/2020.
Investment Management 12 Not applicable because the grant was 100% 0 Planning and budgeting a) Evidence that the LG has an for awareness raising hence no equipment for investments: The LG updated register of micro-scale were procured and installed. has selected farmers irrigation equipment supplied to and budgeted for micro- farmers in the previous FY as per the scale irrigation as per format: Score 2 or else 0 guidelines
Maximum score 8
12 All the 10 Sampled application forms were 2 Planning and budgeting b) Evidence that the LG keeps an up- found captured in the database/Irritrack, last for investments: The LG to-date database of applications at the updated on 10th November, 2020. has selected farmers time of the assessment: Score 2 or and budgeted for micro- else 0 scale irrigation as per guidelines
Maximum score 8
12 No farm visit reports and commitment forms 0 Planning and budgeting c) Evidence that the District has were aviled for review during the for investments: The LG carried out farm visits to farmers that assessment. has selected farmers submitted complete Expressions of and budgeted for micro- Interest (EOI): Score 2 or else 0 scale irrigation as per guidelines
Maximum score 8 12 No evidence of publicizing on the notice 0 Planning and budgeting d) For DDEG financed projects: board because there were no DDEG for investments: The LG financed Irrigation Projects. has selected farmers Evidence that the LG District and budgeted for micro- Agricultural Engineer (as Secretariat) scale irrigation as per publicized the eligible farmers that guidelines they have been approved by posting on the District and LLG noticeboards: Maximum score 8 Score 2 or else 0
13 Not applicable because the micro-scale 0 Procurement, contract a) Evidence that the micro-scale Irrigation grant was 100% for awareness management/execution: irrigation systems were incorporated raising. The LG procured and in the LG approved procurement plan managed micro-scale for the current FY: Score 1 or else irrigation contracts as score 0. per guidelines
Maximum score 18
13 0 Procurement, contract b) Evidence that the LG requested for Not applicable because the micro-scale management/execution: quotation from irrigation equipment Irrigation grant was 100% for awareness The LG procured and suppliers pre-qualified by the Ministry raising. and MAAIF dis not provide a list of managed micro-scale of Agriculture, Animal Industry and pre-qualified suppliers. irrigation contracts as Fisheries (MAAIF): Score 2 or else 0 per guidelines
Maximum score 18
13 Not applicable because no equipment 0 Procurement, contract c) Evidence that the LG concluded the supplier was selected. management/execution: selection of the irrigation equipment The LG procured and supplier based on the set criteria: managed micro-scale Score 2 or else 0 irrigation contracts as per guidelines
Maximum score 18
13 0 Procurement, contract d) Evidence that the micro-scale Not applicable because the irrigation management/execution: irrigation systems was approved by systems were installed The LG procured and the Contracts Committee: Score 1 or managed micro-scale else 0 irrigation contracts as per guidelines
Maximum score 18 13 Not applicable because no procurements 0 Procurement, contract e. Evidence that the LG signed the were undertaken. management/execution: contract with the lowest priced The LG procured and technically responsive irrigation managed micro-scale equipment supplier for the farmer with irrigation contracts as a farmer as a witness before per guidelines commencement of installation score 2 or else 0 Maximum score 18
13 Not applicable because there were no sites 0 Procurement, contract f)Evidence that the micro-scale to sample management/execution: irrigation equipment installed is in line The LG procured and with the design output sheet managed micro-scale (generated by IrriTrack App): Score 2 irrigation contracts as or else 0 per guidelines
Maximum score 18
13 Not applicable because there were no sites 0 Procurement, contract g) Evidence that the LG have to sample. management/execution: conducted regular technical The LG procured and supervision of micro-scale irrigation managed micro-scale projects by the relevant technical irrigation contracts as officers (District Agricultural Engineer per guidelines or Contracted staff): Score 2 or else 0
Maximum score 18
13 Not applicable because there were no sites 0 Procurement, contract h) Evidence that the LG has overseen to sample management/execution: the irrigation equipment supplier The LG procured and during: managed micro-scale irrigation contracts as i. Testing the functionality of the per guidelines installed equipment: Score 1 or else 0
Maximum score 18
13 Not applicable because there was no 0 Procurement, contract ii. Hand-over of the equipment to the irrigation equipment supplied and no sites to management/execution: Approved Farmer (delivery note by the sample. The LG procured and supplies and goods received note by managed micro-scale the approved farmer): Score 1 or 0 irrigation contracts as per guidelines
Maximum score 18 13 0 Procurement, contract i) Evidence that the Local Government Not applicable because there were no management/execution: has made payment of the supplier contracts awarded, hence no payments The LG procured and within specified timeframes subject to made. managed micro-scale the presence of the Approved farmer’s irrigation contracts as signed acceptance form: Score 2 or per guidelines else 0
Maximum score 18
13 Not applicable because procurements were 0 Procurement, contract j) Evidence that the LG has a undertaken, hence no files to review. management/execution: complete procurement file for each The LG procured and contract and with all records required managed micro-scale by the PPDA Law: Score 2 or else 0 irrigation contracts as per guidelines
Maximum score 18
Environment and Social Safeguards
14 0 Grievance redress: The a) Evidence that the Local There were no micro scale irrigation projects LG has established a Government has displayed details of therefore no displayed details on notice mechanism of the nature and avenues to address boards to address grievances in multiple addressing micro-scale grievance prominently in multiple public areas irrigation grievances in public areas: Score 2 or else 0 line with the LG grievance redress framework
Maximum score 6
14 0 Grievance redress: The b) Micro-scale irrigation grievances There were no log of grievances Recorded LG has established a have been: ,investigated or responded to and reported in mechanism of line with LG grievance redress framework addressing micro-scale i). Recorded score 1 or else 0 irrigation grievances in ii). Investigated score 1 or else 0 line with the LG grievance redress iii). Responded to score 1 or else 0 framework iv). Reported on in line with LG Maximum score 6 grievance redress framework score 1 or else 0 14 0 Grievance redress: The b) Micro-scale irrigation grievances There were no Micro-scale irrigation LG has established a have been: grievances ,investigated or responded and mechanism of reported to in line with LG grievance redress addressing micro-scale ii. Investigated score 1 or else 0 framework irrigation grievances in iii. Responded to score 1 or else 0 line with the LG grievance redress iv. Reported on in line with LG framework grievance redress framework score 1 or else 0 Maximum score 6
14 0 Grievance redress: The b) Micro-scale irrigation grievances There are no Micro-scale irrigation LG has established a have been: grievances have been responded to and mechanism of reported at the time of assessment addressing micro-scale iii. Responded to score 1 or else 0 irrigation grievances in iv. Reported on in line with LG line with the LG grievance redress framework score 1 grievance redress or else 0 framework
Maximum score 6
14 0 Grievance redress: The b) Micro-scale irrigation grievances There are no Micro-scale irrigation LG has established a have been: grievances have been reported to at the mechanism of time of assessment addressing micro-scale iv. Reported on in line with LG irrigation grievances in grievance redress framework score 1 line with the LG or else 0 grievance redress framework
Maximum score 6
Environment and Social Requirements 15 0 Safeguards in the a) Evidence that LGs have There were no Micro- scale irrigation delivery of investments disseminated Micro- irrigation guidelines (including E & S guidelines to provide for proper siting, requirements)that were issued to the Maximum score 6 land access (without encumbrance), beneficiary small-holder farmers at the time proper use of agrochemicals and safe of assessment disposal of chemical waste containers etc.
score 2 or else 0 15 0 Safeguards in the b) Evidence that Environmental, There was no Environmental, Social and delivery of investments Social and Climate Change screening Climate Change screening carried out and have been carried out and where ESMPs developed because there were no Maximum score 6 required, ESMPs developed, prior to micro-scale irrigation projects installation of irrigation equipment.
i. Costed ESMP were incorporated into designs, BoQs, bidding and contractual documents score 1 or else 0
15 0 Safeguards in the ii. Monitoring of irrigation impacts e.g. There was no monitoring of irrigation delivery of investments adequacy of water source (quality & impacts e.g. adequacy of water source quantity), efficiency of system in terms (quality & quantity), efficiency of system in Maximum score 6 of water conservation, use of agro- terms of water conservation because there chemicals & management of resultant were no micro-scale irrigation projects chemical waste containers score 1 or else 0
15 0 Safeguards in the iii. E&S Certification forms are E&S Certification forms were not completed delivery of investments completed and signed by and signed by Environmental Officer prior to Environmental Officer prior to payments of contractor invoices/certificates Maximum score 6 payments of contractor at interim and final stages of projects invoices/certificates at interim and because there were no micro-scale irrigation final stages of projects score 1 or else projects 0
15 0 Safeguards in the iv. E&S Certification forms are E&S Certification forms were not completed delivery of investments completed and signed by CDO prior to and signed by CDO prior to payments of payments of contractor contractor invoices/certificates at interim and Maximum score 6 invoices/certificates at interim and final stages of projects because there were final stages of projects score 1 or else no micro-scale irrigation projects 0
606 Micro-scale irrigation minimum conditions Nwoya District
Definition of No. Summary of requirements Compliance justification Score compliance Human Resource Management and Development 1 The LG recruited a senior agricultural 70 Evidence that the LG has recruited or If the LG has Engineer, Mr. Tabu Justin ( file No. requested for secondment of staff for all recruited the Senior CR/NDLG/10522) appointed on critical positions in the District Production Agriculture Engineer 20/10/2017 under minute number Office responsible for micro-scale irrigation score 70 or else 0. DSC/5/2017/dd24/5/2017-26/5/2017
Maximum score is 70
Environment and Social Requirements 2 There were no micro-scale irrigation 0 Evidence that the LG has carried out If the LG: projecs in the LG at the time of Environmental, Social and Climate Change assessment screening have been carried out for a. Carried out potential investments and where required Environmental, costed ESMPs developed. Social and Climate Change screening, Maximum score is 30 score 15 or else 0.
2 0 Evidence that the LG has carried out b. Carried out Social There were no micro-scale irrigation Environmental, Social and Climate Change Impact Assessments projects in the LG at the time of screening have been carried out for (ESIAs) where assessment potential investments and where required required, score 15 or costed ESMPs developed. else 0.
Maximum score is 30
606 Water & environment minimum conditions Nwoya District
Definition of No. Summary of requirements Compliance justification Score compliance Human Resource Management and Development 1 15 Evidence that the LG has recruited or If the LG has recruited: Nwoya District did not substantively formally requested for secondment of staff recruit all the essential staff for the water for all critical positions. a. 1 Civil Engineer department. Out of the 6 positions under (Water), score 15 or review for the assessment, only 3 else 0. positions of: Civil Engineer-Water, Engineering Assistant/Borehole Technician and Assistant Engineering Officer were substantively recruited while the positions of Forestry Officer, Environment Officer and Natural Resources Officer were vacant. A review of the personal files the water sector staff revealed the following appointment details
Civil Engineer (water): Mr Oloya Albert; a substantive Water Office, was substantively appointed as a Civil Engineer-Water; as directed by DSC Min. No. 25/06/2012 and by letter dated 25th January 2013; CR/156/3
1 0 Evidence that the LG has recruited or b. 1 Assistant Water Assistant Water Officer- Mobilization: formally requested for secondment of staff Officer for mobilization, The position was vacant at the time of the for all critical positions. score 10 or else 0. assessment.
There was no evidence provided to the Assessor to confirm that the District requested for secondment from the Central government to fill the position of Assistant water Officer- Mobilization.
1 10 Evidence that the LG has recruited or c. 1 Borehole Borehole Maintenance Technician: Mr. formally requested for secondment of staff Maintenance Okumu Francis was substantively for all critical positions. Technician/Assistant appointed as Engineering Assistant Engineering Officer, (Borehole Maintenance Technician) as score 10 or else 0. directed by DSC. Min. No. 04/04 and by letter dated 6th May 2015; CR/159/1.
1 0 Evidence that the LG has recruited or d. 1 Natural Resources Natural Resources Officer: The position formally requested for secondment of staff Officer , score 15 or was still vacant at the time of the for all critical positions. else 0. assessment.
There was no evidence provided to the Assessor to confirm that the District requested for secondment from the Central government to fill the position of Natural Resources Officer. 1 0 Evidence that the LG has recruited or e. 1 Environment Environment Officer: The position was formally requested for secondment of staff Officer, score 10 or else vacant at the time of the assessment. for all critical positions. 0. There was no evidence provided to the Assessor to confirm that the District requested for secondment from the Central government to fill the position of Environment Officer.
1 10 Evidence that the LG has recruited or f. Forestry Officer, score Forestry Officer: Mr Omara Emmanuel : formally requested for secondment of staff 10 or else 0. CR/D/309 , was substantively appointed for all critical positions. as a Forestry Officer, as directed by DSC. Min. Minute No. DSC/3/2009 and by letter dated 21st March, 2009 Re. Ref: CR / 156/4 .
Environment and Social Requirements 2 10 Evidence that the LG has carried out If the LG: The LG carried out Environmental, Social Environmental. Social and Climate and Climate Change screening for water Change screening/Environment and a. Carried out projects ,Example; Social Impact Assessment (ESIAs) Environmental, Social (including child protection plans) where and Climate Change Construction of deep borehole in Amar applicable, and abstraction permits have screening/Environment, trading center measuring 10x10m in, been issued to contractors by the score 10 or else 0. Koch Goma sub county signed by senior Directorate of Water Resources environment officer on 11 November Management (DWRM) prior to 2019 commencement of all civil works on all Construction of deep borehole in water sector projects Onyenya central measuring 10x10m in Alero sub county signed by senior environment officer on 12 November 2019
ESMP for 14 boreholes was costed at UGX 6,000,000 impacts and mitigation measures addressed which are of small scale examples include;
channeling waste water into a soak pit, ensuring proper solid waste disposal and fencing off the site. signed by senior Environment officer on 17th December 2019
There was climate change screening for clearing of vegetation and air pollution for water projects 2 10 Evidence that the LG has carried out b. Carried out Social The water projects in the LG did not do Environmental. Social and Climate Impact Assessments ESIAs and were not required. Most of the Change screening/Environment and (ESIAs) , score 10 or boreholes are hand pump and of low Social Impact Assessment (ESIAs) else 0. intake of underground water volume of (including child protection plans) where m3 applicable, and abstraction permits have been issued to contractors by the Environmental impacts are minimal and Directorate of Water Resources identified during the screening process of Management (DWRM) prior to the project commencement of all civil works on all water sector projects
2 10 Evidence that the LG has carried out c. Ensured that The LG ensured that contractors got Environmental. Social and Climate contractors got drilling permits issued by DWRM. The Change screening/Environment and abstraction permits contractor Ebowa investments Ltd with Social Impact Assessment (ESIAs) issued by DWRM, permit No DP09733/DW/2019, was (including child protection plans) where score 10 or else 0. granted Drilling Permit from 1st July 2019 applicable, and abstraction permits have to 30 June 2020 signed by Director DWD been issued to contractors by the dated 26th July 2019 Directorate of Water Resources Management (DWRM) prior to commencement of all civil works on all water sector projects
606 Health minimum conditions Nwoya District
No. Summary of requirements Definition of compliance Compliance justification Score Human Resource Management and Development 1 10 Evidence that the District has If the LG has District Health Officer: CR/D/10001; Dr. substantively recruited or formally substantively recruited or Janet Oola was substantively appointed as requested for secondment of staff for formally requested for District Health Officer as directed by DSC. all critical positions. secondment of: Min.No. 25/06/2012 and by appointment letter dated 6th February 2018; Ref. Applicable to Districts only. a. District Health Officer, CR/156/3. score 10 or else 0. Maximum score is 70
1 10 Evidence that the District has b. Assistant District Assistant DHO Maternal and Child substantively recruited or formally Health Officer Maternal, Health: CR/NDLG/10404; Mr. Okello Isaac requested for secondment of staff for Child Health and Nursing, Munyime was substantively appointed as all critical positions. score 10 or else 0 Assistant DHO Maternal and Child Health, as directed by DSC. Min. No. 5/2017 and by Applicable to Districts only. letter dated 2nd June 2017, Ref. CR/156/3. Maximum score is 70
1 10 Evidence that the District has c. Assistant District Health Assistant DHO Environment Health: Mr. substantively recruited or formally Officer Environmental Obong Okot Samuel, was substantively requested for secondment of staff for Health, score 10 or else 0. appointed as Assistant DHO Environment all critical positions. Health , as directed by DSC Min. No.3/2017 and by letter dated 5th April 2017; CR/156/3 Applicable to Districts only.
Maximum score is 70
1 0 Evidence that the District has d. Principal Health Principal Health Inspector: The position substantively recruited or formally Inspector (Senior was vacant/ not in the customized structure requested for secondment of staff for Environment Officer) , for Nwoya DLG., all critical positions. score 10 or else 0.
Applicable to Districts only.
Maximum score is 70 1 10 Evidence that the District has e. Senior Health Senior Health Educator: Ms. Adiyo substantively recruited or formally Educator, score 10 or else Nestor Lilly was substantively appointed on requested for secondment of staff for 0. transfer of service from Amuru District to all critical positions. Nwoya district as a Senior Health Educator, as directed by DSC. Min. No. GD/7/2005 Applicable to Districts only. and by letter dated 5th July 2012, CR/156/3.
Maximum score is 70
1 10 Evidence that the District has f. Biostatistician, score 10 Biostatistician: Mr. Ochira Dennis, was substantively recruited or formally or 0. substantively appointed as a District requested for secondment of staff for Biostatistician as directed by DSC. Min. No. all critical positions. 606/04/2015 and by letter dated 6th May 2015, CR/159/1. Applicable to Districts only.
Maximum score is 70
1 10 Evidence that the District has g. District Cold Chain District Cold Chain Technician: Mr. substantively recruited or formally Technician, score 10 or Okello Micheal, was substantively requested for secondment of staff for else 0. appointed as a District Cold Chain all critical positions. Technician, as directed by DSC Min. No. DSC/3/2017, and by letter dated 5th April Applicable to Districts only. 2017; CR/156/3 Maximum score is 70
1 Evidence that the Municipality has in h. If the MC has in place place or formally requested for or formally requested for secondment of staff for all critical secondment of Medical positions. Officer of Health Services /Principal Medical Officer, Applicable to MCs only. score 30 or else 0. Maximum score is 70
1 Evidence that the Municipality has in i. If the MC has in place or place or formally requested for formally requested for secondment of staff for all critical secondment of Principal positions. Health Inspector, score 20 or else 0. Applicable to MCs only.
Maximum score is 70 1 Evidence that the Municipality has in j. If the MC has in place or place or formally requested for formally requested for secondment of staff for all critical secondment of Health positions. Educator, score 20 or else 0. Applicable to MCs only.
Maximum score is 70
Environment and Social Requirements 2 15 Evidence that prior to If the LG carried out: There were Environmental, Social and commencement of all civil works for Climate Change screening for health all Health sector projects, the LG has a. Environmental, Social projects for the previous FY 19/20 in the carried out: Environmental, Social and Climate Change LG. examples include; and Climate Change screening/Environment, screening/Environment Social score 15 or else 0. Construction of Paraa Health Center III Impact Assessments (ESIAs) located in Purongo sub county, impacts identified and mitigation measures Maximum score is 30 addressed with recommendations signed by Senior Environment officer 11th March 2019
Construction of Latrine at Panokrach Health Center II REF NWOY606/WRKS/19- 20/00019 located in Panokrach HC II, impacts identified and mitigation measures addressed with recommendations signed by Senior Environment officer 11th March 2019
climate change screening addressed impacts from air pollution and land clearing of vegetation
2 15 Evidence that prior to b. Social Impact The LG did not require Environment and commencement of all civil works for Assessments (ESIAs) , Social Impact Assessments (ESIAs) carried all Health sector projects, the LG has score 15 or else 0. out for the previous FY 19/20 for health carried out: Environmental, Social projects and Climate Change screening/Environment Social Mitigation measures were addressed in the Impact Assessments (ESIAs) screening forms as proposed in the environment and social checklist as per Maximum score is 30 environmental guidelines for contracts and clauses contained in bidding documents
606 Education minimum conditions Nwoya District
Definition of No. Summary of requirements Compliance justification Score compliance Human Resource Management and Development 1 30 Evidence that the LG has If the LG has The approved staff structure for Nwoya district substantively recruited or substantively recruited provides for 7 staff, including the District Education formally requested for or formally requested Officer, Senior Education Officer-Administration, secondment of staff for all for secondment of: Senior Inspector of Schools, Sports Officer, critical positions in the Education Officer Special Needs, Inspector of District/Municipal Education a) District Education Schools, and Education Officer Counseling and Office namely: Officer/ Principal Guidance. The Assessor ascertained that 6 out of the Education Officer, 7 positions were filled substantively filled at the time The maximum score is 70 score 30 or else 0. of the assessment. Details of appointment are indicated below:
District Education Officer: Mr. Ayiba George Butele: CR/NDLG/10440, was substantively appointed as a District Education Officer as directed by DSC. Min. No. NDLG/2/2018 and by letter dated 6TH February 2018, Ref.CR/156/3.
1 40 Evidence that the LG has If the LG has District Inspector of Schools : The approved substantively recruited or substantively recruited structure of Nwoya District provides for a Senior formally requested for or formally requested Inspector of Schools. Mr. Kidega secondment of staff for all for secondment of: Phoenix; CR/D/10250 was substantively appointed critical positions in the as a Senior Inspector of Schools, as directed by District/Municipal Education b) All District/Municipal DSC. Min. No 2/2019 and by letter dated 19th July Office namely: Inspector of Schools, 2019; Ref.19th March 2019: Ref; CR/156/3. score 40 or else 0. The maximum score is 70
Environment and Social Requirements 2 15 Evidence that prior to If the LG carried out: The LG Filled Environmental and Social and Climate commencement of all civil Change Screening Form for the Education projects works for all Education sector a. Environmental, for the previous FY .Examples include; projects the LG has carried Social and Climate out: Environmental, Social Change Completion of teachers resource centre at district HQ and Climate Change screening/Environment, REF No NWOY606/WRKS/1920/000111 located at screening/Environment Social score 15 or else 0. district HQs, impacts identified and mitigation Impact Assessments (ESIAs) measures addressed with recommendations signed by Senior Environment officer on 12 January 2020
Construction of 2 unit staff house at Agung PS, REF The Maximum score is 30 NWOY606/WRKS/19-20/00010 ESMP costed UGX 2,038,900 signed by CDO and environment officer on 25th September 2019
Construction of seed secondary school Gwot Awoyo sub county, impacts and mitigations identified and recommendations made. signed by senior environment officer on 13 November 2019
Climate Change Screening addressed vegetation loss in education projects
2 15 Evidence that prior to If the LG carried out: The Education projects in the LG did not require commencement of all civil ESIAs as the mitigation measures were minimal and works for all Education sector b. Social Impact categorized as category C. projects the LG has carried Assessments (ESIAs) , out: Environmental, Social score 15 or else 0. Implementation of mitigation measures as proposed and Climate Change in the environment and social checklist as per screening/Environment Social environmental guidelines for contracts and clauses Impact Assessments (ESIAs) contained in bidding documents
The Maximum score is 30
606 Crosscutting minimum conditions Nwoya District
Definition of No. Summary of requirements Compliance justification Score compliance Human Resource Management and Development 1 0 Evidence that the LG has a. Chief Finance Nwoya District had not yet filled all Heads of Department recruited or formally Officer/Principal (HoD) positions substantively by the time of conducting the requested for secondment of Finance Officer, LGPA exercise. Five (5) out of Nine (9) HoD positions had staff for all critical positions score 3 or else 0 been filled substantiuvely. The Assessor reviewed in the District/Municipal personal files of HoDs and established their appointed Council departments. status as indicated below:
Maximum score is 37. Acting Chief Finance Officer: Ocitti Anyingi Godfrey Odoki, CR/D/1013 (b) a Substantive Senior Accountant was appointed on assignment of duty as acting Chief Finance Officer, by letter dated 2nd July 2018; Ref: CR/153/1.
There was no evidence to confirm that the DLG asked for secondment from the central government to fill the position of Chief Finance Officer.
1 0 Evidence that the LG has b. District Acting District Planner: Lakony Lino, CR/D/10523 a recruited or formally Planner/Senior substantive Senior Planner was appointed on assignment requested for secondment of Planner, score of duty as a District Planner by letter dated 10th September staff for all critical positions 2019. in the District/Municipal 3 or else 0 Council departments. There was no evidence to confirm that the DLG asked for secondment from the central government to fill the position Maximum score is 37. of District Planner.
1 0 Evidence that the LG has c. District Acting District Engineer: Okum Peter Anywar, recruited or formally Engineer/Principal CR/D/10175, a substantive Senior Engineer, was requested for secondment of Engineer, appointed on assignment of duty as acting District staff for all critical positions Engineer, by letter dated 22nd July 2018. in the District/Municipal score 3 or else 0 Council departments. There was no evidence to confirm that the DLG asked for secondment from the central government to fill the position Maximum score is 37. of District Engineer.
1 0 Evidence that the LG has d. District Natural Acting District Natural Resources Officer: Omara recruited or formally Resources Emmanuel, CR/D/10248, a substantive Forest Officer, was requested for secondment of Officer/Senior appointed on assignment of duty as an acting District staff for all critical positions Environment Natural Resources Officer, by letter dated 2nd July 2018; in the District/Municipal Officer, Ref: CR/153/1. Council departments. score 3 or else 0 There was no evidence to confirm that the DLG asked for Maximum score is 37. secondment from the central government to fill the position of District Natural Resources Officer. 1 3 Evidence that the LG has e. District District Production Officer: Dr. Ukwir James; recruited or formally Production CR/D/10273, was substantively appointed as a District requested for secondment of Officer/Senior Production Officer, as directed by DSC min. No.05/06/2015) staff for all critical positions Veterinary Officer, and by letter dated 24th June 2015, Ref. CR/156/3. in the District/Municipal Council departments. score 3 or else 0
Maximum score is 37.
1 3 Evidence that the LG has f. District District Community Development Officer: Akena recruited or formally Community Geoffrey; CR/D/10035, was substantively appointed as requested for secondment of Development District Community Development Officer as directed by staff for all critical positions Officer/ Principal DSC. Min. No. DSC/04/2016/03 and by letter dated 22nd in the District/Municipal CDO, July 2016; CR/156/1. Council departments. score 3 or else 0 Maximum score is 37.
1 3 Evidence that the LG has g. District District Commercial Officer: Acitti Anying Godfrey, recruited or formally Commercial CR/D/10001, was substantively appointed as a substantive requested for secondment of Officer/Principal District Commercial Officer as directed by DSC. Min. No. staff for all critical positions Commercial 25th June 2012 and by letter dated 25th February 2013; in the District/Municipal Officer, CR/156/3. Council departments. score 3 or else 0 Maximum score is 37.
1 2 Evidence that the LG has other critical staff Senior Procurement Officer: Achiro Jane: CR/D/1008, recruited or formally was substantively appointed as a Senior Procurement requested for secondment of Officer, as directed by DSC. Min. No. NDSC/6/2017 and by staff for all critical positions h (i). A Senior appointment letter dated 21st September 2017; CR/156/3 in the District/Municipal Procurement Council departments. Officer (Municipal: Procurement Maximum score is 37. Officer)
score 2 or else 0.
1 2 Evidence that the LG has h(ii). Procurement Procurement Officer: Ms. Lalin Chan Alex: CR/D/10111, recruited or formally Officer (Municipal was substantively appointed as a Procurement Officer as requested for secondment of Assistant directed by DSC. Min. No. NDSC/2/2018 and by staff for all critical positions Procurement appointment letter dated 6th February 2018; CR/156/3 in the District/Municipal Officer), Council departments. score 2 or else 0 Maximum score is 37. 1 0 Evidence that the LG has i. Principal Human Principal Human Resource Officer: Ms Alanyo Alice, recruited or formally Resource Officer, CR/D/10043, was appointed on assignment of duty as requested for secondment of acting Principal Human Resources Officer, by letter dated staff for all critical positions score 2 or else 0 16th September 2019, Ref; CR/156/4. in the District/Municipal Council departments. There was no evidence to confirm that the DLG asked for secondment from the central government to fill the position Maximum score is 37. Principal Human Resource Officer.
1 2 Evidence that the LG has j. A Senior Senior Environment Officer: Ms. Acaa Evelyn, recruited or formally Environment CR/D/1004, was substantively appointed as a Senior requested for secondment of Officer, Environment Officer, as directed by DSC min. No. staff for all critical positions NDLG/6/2017 and by letter dated 24th January 2018; in the District/Municipal score 2 or else 0 CR/156/3 Council departments.
Maximum score is 37.
1 2 Evidence that the LG has k. Senior Land Senior Land Management Officer: Mr.Ocwa Simon recruited or formally Management Peter; CR/NDLG/10400, was substantively appointed as a requested for secondment of Officer, score 2 or Senior Land Management Officer, as directed by DSC Min. staff for all critical positions else 0 No. DSC/5/2017 and by appointment letter dated 2nd June in the District/Municipal 2017; CR/153/6. Council departments.
Maximum score is 37.
1 2 Evidence that the LG has l. A Senior Senior Accountant: Mr. Awang Samuel was recruited or formally Accountant, substantively appointed as a Senior Accountant as directed requested for secondment of by DSC .Min. No.4/2019 and by appointment letter dated staff for all critical positions score 2 or else 0 8th August 2019. in the District/Municipal Council departments.
Maximum score is 37.
1 0 Evidence that the LG has m. Principal Acting Principal Internal Auditor: Mr. Owomo James a recruited or formally Internal Auditor for substantive Internal Auditor, was appointed on assignment requested for secondment of Districts and of duty as acting Principal Internal Auditor by letter dated staff for all critical positions Senior Internal 8th August 2018, Ref.CR/153/1. in the District/Municipal Auditor for MCs, Council departments. There was no evidence to confirm that the DLG asked for score 2 or else 0 secondment from the central government to fill the position Maximum score is 37. of Principal Internal Auditor. 1 0 Evidence that the LG has n. Principal Principal Human Resource Officer (Secretary DSC): Ms. recruited or formally Human Resource Achola Florence Akena; CR/NDLG/10433; a substantive requested for secondment of Officer (Secretary Senior Human Resources Officer, was appointed on staff for all critical positions DSC), score 2 or assignment of duty as Principal Human Resource Officer- in the District/Municipal else 0 Secretary to the DSC- by letter dated 4th September 2019. Council departments.
Maximum score is 37.
2 0 Evidence that the LG has If LG has recruited Nwoya District is constituted of eight (8) Lower Local recruited or formally or requested for Governments (LLGs) including 7 sub counties and one (1) requested for secondment of secondment of: Town Council. staff for all essential positions in every LLG a. Senior The Assessor reviewed the approved and costed staff list Assistant for 2019/2020 and the approved staff structure by Ministry of Maximum score is 15 Secretaries in all Public Service dated 14th April 2017: ARC/35/306/01, and LLGS, established that Nwoya District did not substantively fill all the essential positions of Senior Assistant Secretaries, score 5 or else 0 Community Development Officers and Senior Accounts Assistants. While the 7 sub counties had substantively appointed Senior Assistant Secretaries, the position of Town Clerk Anaka, Town Council was not filled substantively. A summarized analysis of the staffing status of essential LLG staff was as indicated below:
Senior Assistant Secretaries: All positions of Senior Assistant Secretaries at the 7 sub counties were substantively filled as per customized staff structure. The position of Town Clerk at Anaka Town Council however, was not substantively filled at the time of the assessment. Examples of SAS that were substantively filled include: Acayo Peace Diana- SAS Koch Goma Subcounty, appointed as directed by DSC. Min. No. DSC/3/2017/ dd 13-23/2017 and by letter dated 5th April 2017; CR/156/3. The SAS Alero Subcounty; Ochan Debob was appointed as directed by DSC. Min. No. DSC/3/2017/ dd 13-23/2017, and by appointment letter dated 5th April 2017; CR/156/3, while the SAS for Got Apwoyo Subcounty; Mr. Okong Ben Ajabi was appointed as directed by DSC. Min. No. NDSC /4/2018 dd 27/6/2018 and by appointment letter dated 15th February 2013; CR/156/3 . 2 5 Evidence that the LG has If LG has recruited Community Development Officer: All the 7 positions of recruited or formally or requested for Community Development Officers were substantively filled requested for secondment of secondment of: at all the 7 sub counties and a Senior Community staff for all essential development Officer at Anaka Town Council. The Assessor positions in every LLG b. A Community reviewed the appointment letters of all Community Development Development Officers and confirmed that the CDOs were Maximum score is 15 Officer or Senior substantively appointed. For example; the Senior CDO for CDO in case of Anaka Town Council; Abalo Dorothy was substantively Town Councils, in appointed as directed by DSC. Min. No. DSC/4/2017 dd all LLGS 19/4/2017 and by appointment letter dated 4th May 2107, CR/156/3; Ms. Ayoo Pasca, was substantively appointed score 5 or else as CDO Purongo Subcounty, as directed by DSC Min. 0. No. DSC/4/2017 dd 19/4/2017 and by letter dated 5th October 2017; CR/156/3 while, Olanya David, was substantively appointed as CDO Lungulu Subcounty, as directed by DSC Min. No. DSC/4/2017 dd 19/4/2017.
2 5 Evidence that the LG has If LG has recruited A review of the personal files of the Senior Accounts recruited or formally or requested for Assistants at the 8 LLGs revealed that all positions of requested for secondment of secondment of: Senior Accounts Assistants were substantively filled at all staff for all essential the 8 LLGs. At Koch Goma Subcounty, Mr. Okeny positions in every LLG c. A Senior Abraham P'Ilkat was substantively appointed SAA as Accounts directed by DSC. Min. No. 37 (v) /8/2014 and by letter Maximum score is 15 Assistant or an dated 10th November 2014; CR/156/3. The SAA of Alero Accounts Subcounty Mr. Akena Godfrey Ayera, was substantively Assistant in all appointed as directed by DSC. Min. No. DSC/3/2017 dd 13- LLGS, 23/3/2017, and by letter dated 5th April 2017, CR/156/3 while the SAA for Got Apwoyo Subcounty was score 5 or else 0. substantively appointed as directed by DSC. Min. no. NDSC/4/2018 dd 27/6/2018, and by letter dated 01/08/2018 CR/156/9.
Environment and Social Requirements 3 2 Evidence that the LG has If the LG has LG released 100% of funds allocated for the Natural released all funds allocated released 100% of Resources Department. The amount warranted was for the implementation of funds allocated in Shs.144,209,890 and expenditure was Shs.143,082543 environmental and social the previous FY (page 11 of the financial statement fy 2019/20). The safeguards in the previous to: balance of Shs.1,127,347 transferred to treasury. FY. a. Natural Maximum score is 4 Resources department,
score 2 or else 0 3 2 Evidence that the LG has If the LG has LG released 100% of funds allocated for Community Based released all funds allocated released 100% of Services department. The amount warranted was for the implementation of funds allocated in Shs.283,029,935 and expenditure was Shs.242,542,195 environmental and social the previous FY (page 11 of the financial statement fy 2019/20). The safeguards in the previous to: balance of Shs.4,047,740, transferred to treasury. FY. b. Community Maximum score is 4 Based Services department.
score 2 or else 0.
4 4 Evidence that the LG has a. If the LG has The LG carried out Environmental, Social and Climate carried out Environmental, carried out Change screening for 29 infrastructural projects according Social and Climate Change Environmental, to procurement report dated 14 October 2019 implemented screening/Environment and Social and for the previous year 19/20 using DDEG funds. Social Impact Assessments Climate Change (ESIAs) and developed screening, ESMPS were costed indicating the environmental issues, costed Environment and mitigation measures, specific action, lead responsible Social Management Plans score 4 or else 0 person, monitoring agency, budget and responsible person. (ESMPs) (including child The Environmental, Social and Climate Change screening protection plans) where was signed by both senior environment officer and applicable, prior to CDO.Example of projects include; commencement of all civil Construction of 2 unit staff house at Agung PS, REF works. NWOY606/WRKS/19-20/00010 located in Anaka sub Maximum score is 12 county impacts identified and mitigation measures addressed with recommendations signed by Senior environment officer on 12th January 2020
Construction of Paraa Health Center III REF NWOY606/WRKS/19-20/ located in Purongo sub county, impacts identified and mitigation measures addressed with recommendations signed by Senior Environment officer 11th March 2019
Completion of teachers resource centre at district HQ REF No NWOY606/WRKS/1920/000111 located at district HQs, impacts identified and mitigation measures addressed with recommendations signed by Senior Environment officer on 12th January 2020
There was climate change screening for vegetation loss ,air pollution and change of natural forest habitats 4 4 Evidence that the LG has b. If the LG has The projects were screened in the LG. The projects did not carried out Environmental, carried out require ESIAs as the mitigation measures categorized as Social and Climate Change Environment and category C. Implementation of mitigation measures as screening/Environment and Social Impact proposed in the environment and social checklist as per Social Impact Assessments Assessments environmental guidelines for contracts and clauses (ESIAs) and developed (ESIAs) prior to contained in bidding documents costed Environment and commencement of Social Management Plans all civil works for Stakeholder engagements were carried out during site (ESMPs) (including child all projects visits of the sites as per the screening forms for the projects protection plans) where implemented applicable, prior to using the commencement of all civil Discretionary works. Development Equalization Grant Maximum score is 12 (DDEG),
score 4 or 0
4 4 Evidence that the LG has c. If the LG has a The LG costed ESMPs for the projects implemented using carried out Environmental, Costed ESMPs for the DDEG.The ESMPs costed include; Social and Climate Change all projects screening/Environment and implemented Construction of 2 unit staff house at Agung PS, REF Social Impact Assessments using the NWOY606/WRKS/19-20/00010 ESMP costed UGX (ESIAs) and developed Discretionary 2,038,900 signed by CDO and environment officer on costed Environment and Development 25th September 2019 Social Management Plans Equalization Grant Construction of 2 unit staff house at Koch Amar PS, ESMP (ESMPs) (including child (DDEG);; costed UGX 1,796,000 signed by CDO and environment protection plans) where officer on 25th September 2019 applicable, prior to score 4 or 0 commencement of all civil works.
Maximum score is 12
Financial management and reporting 5 0 Evidence that the LG does If a LG has a clean N/A- The audit results will be ready by the end of not have an adverse or audit opinion, December. Therefore, this will be issued January 2021. disclaimer audit opinion for score 10; the previous FY. If a LG has a Maximum score is 10 qualified audit opinion, score 5
If a LG has an adverse or disclaimer audit opinion for the previous FY, score 0 6 10 Evidence that the LG has If the LG has Evidence of a letter dated 14th February 2020, provided information to the provided Ref.IIA/260/01 show, the LG provided information to the PS/ST on the status of information to the PS/ST on the status of implementation of Internal Auditor implementation of Internal PS/ST on the General and Auditor General findings. The statement Auditor General and Auditor status of included issues, recommendations, and actions against all General findings for the implementation of findings where the Internal Auditor and Auditor General previous financial year by Internal Auditor recommended the Accounting Officer to act (PFM Act end of February (PFMA s. 11 General and 2015). The key issues raised and responded to by the Chief 2g). This statement includes Auditor General Administrative Officer in the response dated, 14th February issues, recommendations, findings for the 2020 and were as follows; and actions against all previous financial findings where the Internal year by end of 1. There was a shortfall of Shs. 0.067 billion representing Auditor and Auditor General February (PFMA 0.3%. recommended the s. 11 2g), 2. LG remained with Unspent balance of Shs. 0.477 billion, Accounting Officer to act level of 97.69%. (PFM Act 2015). score 10 or else 0. 3. Partially implemented projects under UgIFT, URF, maximum score is 10 NUSAF 3 and UWEP.
4. Backlog of unresolved 5 cases regarding land and others as in Annex 5.
5. Non-disclosure and non-accountability of Shs.21 million.
6. Delayed implementation of NUSAF3 project.
7. Slow recovery of YLP funds of only 305 and not transferring Shs.99 million to National Revolving account in Bank of Uganda.
8. UWEP had recovery challenges as the outstanding balance at 77% was Shs.0.203 billion.
9. Non-functional water sources and lack of maintenance due to non-active water sources committee.
7 4 Evidence that the LG has If the LG has The LG in Pursuant to the Public Financial Management submitted an annual submitted an Act of 2015, Part VII Accounting and Audit, Section 45 (3), performance contract by annual the Accounting Officer submitted an annual budget August 31st of the current performance performance contract acknowledged by the PS/ST. The FY contract by August hard copy availed to the assessor dated 9th August 2019 31st of the current was received by MoFEP on 16th August 2019 as per date Maximum Score 4 FY, stamp.
score 4 or else 0. 8 0 Evidence that the LG has If the LG has The LG submitted the Annual Performance Report on 3rd submitted the Annual submitted the September 2020 and is reflecting on the IFMIS online on Performance Report for the Annual 3rd September 2020. It was signed by the Chief previous FY on or before Performance Administrative Officer Mr. Nkugwa Nobert Robert. August 31, of the current Report for the Financial Year previous FY on or before August 31, maximum score 4 or else 0 of the current Financial Year,
score 4 or else 0.
9 0 Evidence that the LG has If the LG has The LG submitted Quarterly Budget Performance Reports submitted Quarterly Budget submitted for all the four quarters as follows; Performance Reports Quarterly Budget (QBPRs) for all the four Performance Q 1 - 19/12/2019 quarters of the previous FY Reports (QBPRs) Q 2 - 31/01/2020 by August 31, of the current for all the four Financial Year quarters of the Q 3 - 23/04/2020 previous FY by Maximum score is 4 August 31, of the Q 4 - 03/09/2020 current Financial Year, The QBPRs were submitted after 31st August
score 4 or else 0.