Local Government Performance Assessment
Nwoya District
(Vote Code: 606)
Assessment Scores
Crosscutting Minimum Conditions 59%
Education Minimum Conditions 100%
Health Minimum Conditions 90%
Water & Environment Minimum Conditions 65%
Micro-scale Irrigation Minimum Conditions 70%
Crosscutting Performance Measures 48%
Educational Performance Measures 46%
Health Performance Measures 56%
Water & Environment Performance Measures 46%
Micro-scale Irrigation Performance Measures 17% 606 Crosscutting Performance Nwoya Measures 2020 District
Summary of Definition of No. Compliance justification Score requirements compliance Local Government Service Delivery Results 1 4 Service Delivery • Evidence that The following projects were sampled, and the evidence from the Outcomes of DDEG infrastructure Field reviews indicates that the infrastructure projects investments projects implemented using DDEG funding are functional, and utilized as implemented using per the purpose of the projects by the beneficiaries. Maximum 4 points on DDEG funding are this performance functional and The sample 3 previously completed projects was as follows; measure utilized as per the 1) Drilling, Pump Testing and Installation of 1 Borehole at purpose of the Otengobweme - Got-Apwoyo S/Cty- NWOY606/WRKS/19- project(s): 20/00001. This Borehole was part of the General Contract with • If so: Score 4 or other 13 Boreholes (under DWSCG) in selected Sub Counties. else 0 The Borehole is complete and functional, at least as per the completion reports including pictorial evidences from the DWO
2) Construction of a 3-Stance Drainable Latrine with 2 Bathroom at Panockrach HC II - Lungulu S/Cty -NWOY606/WRKS/19- 20/00019. This is completed and fully functional.
3) Construction (Phase I) of District Commercial Office at Nwoya DLG HQtrs - Anaka T/C- NWOY606/WRKS/19-20/00027. The Phase I) is really complete as per Work Plan, however the structure cannot be utilized as the required as the finishing phases are planned in phase II whose procurements are yet to be done
2 0 Service Delivery a. If the average N/A Performance score in the overall LLG performance Maximum 6 points on assessment this performance increased from measure previous assessment :
o by more than 10%: Score 3
o 5-10% increase: Score 2
o Below 5 % Score 0 2 2 Service Delivery b. Evidence that There is evidence that the DDEG funded investment projects Performance the DDEG funded implemented were 100% completed as per performance investment projects contract. The 3 samples are hereby given as under; Maximum 6 points on implemented in the a. Borehole drilling, Page 101 of the AWP, page 101; page xxiv this performance previous FY were of the LG DP and page 51 of Approved budget estimate. measure completed as per b. Supply of desks to schools, AWP,page 35 of the budget performance estimates. contract (with c. Construction of latrine, AWP, page 26 of the budget estimates. AWP) by end of the FY.
• If 100% the projects were completed : Score 3
• If 80-99%: Score 2
• If below 80%: 0
3 2 Investment a. If the LG The LG budgeted Shs. 641,000,000 and spent Shs.331, Performance budgeted and 032,125 on all the DDEG on eligible projects/activities as per spent all the DDEG the DDEG grant, budget, and implementation guidelines which Maximum 4 points on for the previous FY the assessor witnessed. this performance on eligible measure projects/activities S/N Name of Project as per the DDEG Contractor Amount - Shs. Procurement grant, budget, and number implementation 01 Drilling Borehole Got-Apwoyo guidelines: EBOWA Investment LTD 21,000,000 NWOY606/WRKS 19-20/00001 Score 2 or else 02 Installation of Box Culverts Koch Goma score 0. Force Account 79,544,000 03 Construction of Commercial Office District HQ LACAN BIL UG LTD 116,662,470 NWOY606/ WRKS 19-20 00027 04 Construction of Latrine at Panokrach HC II AWOTO 21,106,000 NWOY606/ WRKS 19-20 00019 05 Completion of Teachers resource centre District HQ AWOTA FOUNDATION ULtd 68,719,655 NWOY606/WRKS 19-20/00111 06 Supply of 60 Desk at Goro Primary School Koch-Goma Norah Foundation UG LTD 12,000,000 NWOY606/ SUPLS 19-20 00017 07 Supply of 60 Desk at Olwiyo Primary School Olwiyo Norah Foundation UG LTD 12,000,000 NWOY606/ SUPLS 19-20 00017 3 0 Investment b. If the variations The AWP and Budget for the FY 2019/20 indicated a number of Performance in the contract price infrastructure projects funded under the DDEG and of those, the for sample of implemented projects had contract amounts according to Maximum 4 points on DDEG funded contract documents as follows: this performance infrastructure measure investments for the 1) Drilling, Pump Testing and Installation of 1 Borehole at previous FY are Otengobweme - Got-Apwoyo S/Cty- NWOY606/WRKS/19- within +/-20% of the 20/00001, with Engineers Estimates at UGX 18,790,000/=. The LG Engineers contract Price was UGX 19,041,528/-. The Variation was at estimates, 1.34%
score 2 or else 2) Construction of a 3-Stance Drainable Latrine with 2 Bathroom score 0 at Panokrach HC II - Lungulu S/Cty -NWOY606/WRKS/19- 20/00019, with Engineers Estimates (budget amount) at UGX 30,000,000/=. The contract Price was UGX 21,106,000/=. The Variation was at -29.65%
3) Construction (Phase I) of District Commercial Office at Nwoya DLG HQtrs - Anaka T/C- NWOY606/WRKS/19-20/00027, with Engineers Estimates (budget amount) at UGX 98,193,000/=. The contract Price was UGX 116,662,470/-. The Variation was at 18.81%
From the samples taken, the computations show that the Variations were NOT within +/-20% of the LG Engineers estimates
Performance Reporting and Performance Improvement 4 0 Accuracy of reported a. Evidence that Out the 8 Lower Local Governments (that include 7 Subcounties information information on the and 1 Town Council), the Assessor sampled 3 LLGs to establish positions filled in the accuracy of reported information. The sampled LLGs Maximum 4 points on LLGs as per included the Subcounties of; Kochgoma, Purongo and Anaka this Performance minimum staffing Town Council. Measure standards is accurate, The Assessor reviewed the approved and costed staff list available in the HRM office and conducted field visits to the score 2 or else sampled LLGs to compare and verify the accuracy of the score 0 reported information. On the overall, reported information about staff recruitment was accurate in all sampled LLGs. The Assessor noted however, that the LLGs did not meet the minimum standards for recruitment as per approved staff structure.
Details of staffing information at the sampled LLGs were as indicated below:
Anaka Town Council: The Town Council is headed by an acting Town Clerk, Mr. Odong Robert Omara a substantive Senior assistant secretary, appointed on assignment of duty as an acting Town Clerk for Anaka Town Council by letter dated 17th March 2017; Ref. CR/161/2. The positions of Community development Officer (occupied by Loum Alfred- Senior CDO) and Senior Accounts Assistant (held by Okello Robert- Senior Accounts Assistant) were substantively filled.
The approved and costed structure provides for 56 staff for Anaka Town Council. The actual number of staff appointed by the time of the assessment was 22, rendering 34 positions vacant. As such, Anaka Town Council did not meet the minimum staffing standards. The Assessor however, ascertained that the information regarding the names and titles of staff that were recruited and appointed at Anaka Town Council as per staff list was consistent with the information on the staff list at the Town Council.
Kochgoma Subcounty: The Subcounty is headed by a substantive Senior Assistant Secretary Ms. Acayo Peace Diana. The Positions of CDO (held by Ajok Annet Francisca) and Senior Accounts Assistant (held by Okeny P’Kat Abraham) were substantively filled.
Information on the positions filled as per minimum staffing standards ( indicated on the district approved and costed staff list for FY 2019/2020) as verified by the Assessor at the Subcounty headquarters was accurate. The Assessor also established that all positions at Kochgoma Subcounty were substantively filled including: 1 Agricultural Officer, 1 Veterinary Officer, 4 Parish Chiefs and 2 Office Assistants.
Purongo Subcounty: All positions at the Subcounty headquarters were substantively filled at the time of the assessment. The names and titles of the recruited staff were consistent with the details contained on the approved staff list. The staff list was also displayed at the Subcounty headquarter notice board at the time of the visit. The Subcounty is headed by Parmu Harriet Omach, who was substantively appointed on 5th April 2017: CR/156/3 and as directed by DSC. Min. No. 3/2017. The Senior Accounts Assistant; Banya Godfrey Okello was substantively appointed as directed by DSC Min. No. DSC/4/2015 and by letter dated CR/D/1008, while the Community Development Officer; Ayoo Paska, was substantively appointed as directed by DSC Min. No. DSC./4/2017 and by letter dated 5th October 2017; CR/156/3. All other positions including: 4 Parish Chiefs and two positions of Agricultural Officer and Veterinary Officer were filled substantively. The positions of Fisheries Officer, Entomology and Forestry are not provided for under the Subcounty structure but rather the staff are based at the district headquarters under the Production and Marketing department. The respective technical officers support the Subcounty as appropriate.
4 2 Accuracy of reported b. Evidence that The LG provided Supervision and/or completion Reports on information infrastructure infrastructure constructed as per the AWP. The information constructed using provided shows a random sample of 3 infrastructure projects Maximum 4 points on the DDEG is in 100% completed and as follows; this Performance place as per Measure reports produced 1) Drilling, Pump Testing and Installation of 1 Borehole at by the LG: Otengobweme - Got-Apwoyo S/Cty
• If 100 % in place: 2) Construction of a 3-Stance Drainable Latrine with 2 Bathroom Score 2, else score at Panokrach HC II - Lungulu S/Cty 0. 3) The Phase I Construction of District Commercial Office at Note: if there are Nwoya DLG Headquarters - Anaka Town Council no reports produced to review: Score 0 5 0 Reporting and a. Evidence that Performance the LG conducted a Improvement credible This indicator was considered inapplicable to this round of assessment of assessment Maximum 8 points on LLGs as verified this Performance during the National Measure Local Government Performance Assessment Exercise;
If there is no difference in the assessment results of the LG and national assessment in all LLGs
score 4 or else 0
5 0 Reporting and b. The District/ This indicator was considered inapplicable as the central Performance Municipality has government had not yet provided guidelines for Improvement developed assessment of LLGs and/or trained DLGs in the performance assessment procedures for LLGs. Maximum 8 points on improvement plans this Performance for at least 30% of Measure the lowest performing LLGs for the current FY, based on the previous assessment results.
Score: 2 or else score 0
5 0 Reporting and c. The District/ This indicator was considered inapplicable for this round of Performance Municipality has assessment. Improvement implemented the PIP for the 30 % Maximum 8 points on lowest performing this Performance LLGs in the Measure previous FY:
Score 2 or else score 0
Human Resource Management and Development 6 2 Budgeting for and a. Evidence that The Assessor confirmed that Nwoya DLG consolidated and actual recruitment and the LG has submitted staffing requirements for the coming FY to the MoPS deployment of staff consolidated and by September 30th, with copy to the respective MDAs and submitted the MoFPED included: Maximum 2 points on staffing this Performance requirements for The Assessor was presented with evidence in form of CAO’S Measure the coming FY to Request for Recruitment to PS MoPs dated 5th August, 2020 the MoPS by CR/ADLG/115/5, in respect of “Request to Recruit staff for FY September 30th, 2020/21, copied to MoFPED and was acknowledged receipt of with copy to the by MoPS on 28th August 2020. Various vacant positions per respective MDAs department were stated with the associated wage bills. The PS and MoFPED. MoPS responded via Circular no. PMD 80/80/1 wherein, interlia, MoPs committed to make a wage bill analysis for all DLGs and Score 2 or else advise them about the available wage bill to enable DLGs score 0 appropriately plan and budget for recruitment for FY 2020/21.
7 2 Performance a. Evidence that Substantial evidence was provided to the Assessor to confirm management the that Nwoya DLG conducted a tracking and analysis of staff District/Municipality attendance (as guided by Ministry of Public Service CSI). The Maximum 5 points on has conducted a HRO presented to the Assessor a “Staff attendance Book” this Performance tracking and (current book was first used on 20th October 2019 and was in Measure analysis of staff use by the time of the assessment on the 17th of November attendance (as 2020.) that staff signed daily. The book is usually placed at the guided by Ministry reception desk and withdrawn daily by the Deputy CAO at 8.30 of Public Service am and stored at the registry until the following morning. Staff CSI): attendance analysis was also done on a monthly basis by the PHRO and the reports were submitted to the CAO for approval. Score 2 or else The Assessor saw copies of approved monthly staff attendance score 0 reports for 9 months from July 2019 to March 2020 which were dully endorsed by the CAO copies of which were available at the central registry. 7 0 Performance i. Evidence that the The Assessor reviewed the personal files of the Heads of management LG has conducted Department (HoDs) that were provided by the HRO and an appraisal with established that NOT ALL HoDs were appraised by the CAO as Maximum 5 points on the following per guidelines issued by MoPS during the previous FY. The this Performance features: details of the reviewed files were as indicated below: Measure HODs have been 1. Chief Finance Officer. Ocitti Anying Godfrey Odoki was appraised as per appraised by the CAO on 24th July 2020 and the CAO endorsed guidelines issued the Performance Report on the same date. by MoPS during the previous 2. District Planner: Lakony Lino: There were no performance appraisal documents seen on file by the Assessor at the time of FY: Score 1 or the assessment. else 0 3. Acting District Engineer: Okumu Peter Anywar: No performance appraisal documents were seen on file by the Assessor at the time of assessment .
4. Acting District Natural Resources Officer: Omara Emmanuel: There were no performance appraisal documents seen on file by the Assessor at the time of the assessment .
5. Acting District Production and Marketing Officer. Dr. Ukwir James completed the Performance Agreement on 1st July, 2019 and was appraised by the CAO on 30th June, 2020. The Performance Report was endorsed by CAO on the same date.
6. District Community Development Officer: Akena Geoffrey, completed performance agreement on 31st July 2019, and was appraised by the CAO on 22nd July 2020. The Performance Report was endorsed by CAO on the same date.
7. Acting District Commercial Officer: Ocitti Anying Godfrey Odoki: No performance appraisal documents were on file for review by the Assessor at the time of the assessment.
8. District Health Officer: Dr. Janet Oola completed a Performance Agreement on 13th July 2019 and was appraised by the CAO on 13th July 2020. The Performances Report was endorsed on the same date.
9. District Education Officer; Mr. Ayiba George Butele, completed a Performance Agreement on 31st July 2019 and was appraised by the CAO on 30th June, 2020 and the Performance Report was endorsed by the CAO on the same date.
7 0 Performance ii. (in addition to “a” There was no evidence presented to the Assessor to confirm management above) has also that Nwoya district implemented rewards and Sanctions as a implemented result of perfomance appraisal exercises. Maximum 5 points on administrative this Performance rewards and Measure sanctions on time as provided for in the guidelines:
Score 1 or else 0 7 0 Performance iii. Has established Nwoya District had not yet constituted a functional Consultative management a Consultative Committee at the time of the assessment. Committee (CC) for Maximum 5 points on staff grievance this Performance redress which is Measure functional.
Score 1 or else 0
8 0 Payroll management a. Evidence that Not all newly recruited staff accessed the salary payroll not 100% of the staff later than two months after appointment. The staff list for Maximum 1 point on recruited during the newly recruited staff during FY 2019/2020 indicated that 60 staff this Performance previous FY have were recruited during the previous FY. The Assessor reviewed Measure or else score accessed the the assumption of duty letters against the pay slips for the first 0 salary payroll not salary after assumption of duty and established that not all staff later than two accessed the salary payroll. While 58 staff accessed the salary months after payroll not later than two months. Two newly recruited staff did appointment: not disclose that they formally worked at Pader and Amuru DLGs and consequently their appointment details were rejected Score 1. by the system and hence could not access the payroll until when the anomalies were rectified. The two staff that did not access the salary payroll were:
1. Okelllo Tito, a Town Agent, recruited at Anaka Town Council ; IPPS No. 000000001049482. 2. Lubanga Omiya Kevin, an Enrolled Nurse, IPPS No.00000000829188.
9 0 Pension Payroll a. Evidence that Not all the five (5) retired staff indicated on the list of retired management 100% of staff that staff provided to the Assessor by the PHRO accessed the retired during the Pension payroll not later than two months after retirement. The Maximum 1 point on previous FY have Assessor reviewed the list of retired staff ( indicates details of this Performance accessed the name of retiree, date of birth, date of retirement, position held at Measure or else score pension payroll not retirement among other details) and requested the PHRO to 0 later than two avail the Pension Pay Slips for each of the retired staff to months after ascertain whether they all accessed the pension payroll not later retirement: than two months after retirement. The Assessor established that not all the retired staff accessed the pension payroll not later Score 1. than two months of retirement. For example:
1. Ochen Andrew retired as a Nursing Assistant on 7th December 2019 and accessed the Pension Payroll in March 2020 under IPPS number 821595.
2. Odanda Emmy, retired as a Deputy Headteacher on 1st January 2020 and accessed the Pension Payroll in March 2020 under IPPS No. 275718
3. Odong David retired as an Education Assistant on 1st January 2020 and accessed the Pension payroll in March 2020.
Some of the reasons given included; delayed submission of relevant documents to the PHRO office and inaccuracies in the submitted documents by some of the retired staff.
Management, Monitoring and Supervision of Services. 10 2 Effective Planning, a. If direct transfers The LG direct transfers (DDEG) to LLGs budgeted was Shs. Budgeting and (DDEG) to LLGs 1,038,914,656 were executed in accordance with the Transfer of Funds for were executed in requirements of the budget and in full.The amount paid Service Delivery accordance with Shs.1,038,914,656 (print and extracts from IFMIS). the requirements of Maximum 6 points on the budget in The DDEG received were as follows; this Performance previous FY: Measure Q 1 Shs. 259,728,664 Score 2 or else Q 2 Shs. 259,728.664 score 0 Q 3 Shs. 259,728,664
10 0 Effective Planning, b. If the LG did The LG did not make timely warranting or verification of direct Budgeting and timely warranting/ DDEG transfers to LLGs for the last FY, in accordance to the Transfer of Funds for verification of direct requirements of the budget. Service Delivery DDEG transfers to LLGs for the last The release and warranting dates were as follows; Maximum 6 points on FY, in accordance Date of Waranting Date of Realease this Performance to the requirements Measure of the budget: Q 1- 27/07/2019 15/08/2019
Score: 2 or else Q 2- 24/10/2019 15/11/2019 score 0 Q 3 -24/01/2020 14/02/2020
10 0 Effective Planning, c. If the LG invoiced Three LLGs were sampled for the purpose of verifying whether Budgeting and and communicated Nwoya DLG invoiced and communicated all DDEG transfers for Transfer of Funds for all DDEG transfers the previous FY to LLGs within 5 working days from the date of Service Delivery for the previous FY funds release in each quarter. to LLGs within 5 Maximum 6 points on working days from The CFO revealed however, that MoFPED normally this Performance the date of funds communicates through phone calls to the CFOs to alert them of Measure release in each the transfers to the district accounts. Subsequently the district quarter: also publicizes the transfers to the LLGs on the district Public Notice Boards and thereafter communicate to the LLGs with Score 2 or else formal DDEG release letters score 0 Field visits were made to three sampled LLGs of Koch Goma Subcounty, Purongo Subcounty and Anaka Town Council. At all the sampled LLGs, the Assessor could not verify whether Nwoya DLG invoiced and communicated all DDEG transfers for the previous FY to LLGs within 5 working days from the date of funds release in each quarter. No copies of DDEG release letters were sent to/seen at the LLGs, so it was not possible for the Assessor to establish whether the communication was sent within five working. The SAS observed that the CFO informs them or the Senior Accounts Assistants through phone calls or whatsapp group messages of the release of the DDEG grants on the LLG account and subsequently the LLG acknowledges receipt of the funds by writing a receipt which submitted to the district . 11 2 Routine oversight and a. Evidence that There was evidence availed in hard copies to the assessor that monitoring the the District supervised all LLGs in the District at least once per District/Municipality quarter consistent with guidelines. Maximum 4 points on has supervised or this Performance mentored all LLGs The meetings were held as follows; for the Q 1-27th September Measure in the District up to 30th October 2019 /Municipality at Q2-25th to 29th November 2019. least once per quarter consistent Q 3- 11th, 12th ,25th and 26th March, 2020. with guidelines: Q 4 - 24th June up to 3rd July 2020. Score 2 or else score 0
11 2 Routine oversight and b. Evidence that The evidence provided indicate that the reports of support monitoring the results/reports supervision and monitoring visits were discussed in TPC of support meetings. The reports were and recommendations were made Maximum 4 points on supervision and for corrective actions. The TPC held meetings on the following this Performance monitoring visits dates;17/07/2019, 30/08/2019, 25/09/2019, 29/10/2019, Measure were discussed in 28/11/2019, 23/12/2019, 28/01/2020, 07/02/2020, the TPC, used by 09/03/2020,06/05/2020, 02/06/2020 and 01/07/2020. the District/ Municipality to Among the recommcendations made were; make 1. To ascertain that projects of FY2018/19 were completed and recommendations they are functional. for corrective actions and 2.Retentio funds are to be paid upon verifications that no defects followed-up: exist.
Score 2 or else 3. To monitor routine activities are conducted to ascertain the score 0 progress of work which the district planned in the financial year.
4. Management to take immediate remedies in case of any deviation from the target of activities.
5. Carrying out field work to monitor progress of projects and activities using the check list of programs.
6. Monitoring projects and activities conducted with the aim of getting information on the implementation planned.
7. The number of people involved in monitoring projects/activities have inadequate vehicles, therefore, transport was a challenge. The activity coincided with the COVID 19 lockdown and only a few staffs were allowed to work under a strict observance of SOPs.
Investment Management 12 2 Planning and a. Evidence that The assets register was maintained by the District up to-date by budgeting for the the time of assessment on 16th-17th November 2020. The investments is District/Municipality assets were land and buildings, motor-vehicles, motor cycles, conducted effectively maintains an up- furniture, office equipment and stores consumables. The copies dated assets of print outs were availed to the assessor. Maximum 12 points on register covering this Performance details on Measure buildings, vehicle, etc. as per format in the accounting manual:
Score 2 or else score 0
Note: the assets covered must include, but not limited to: land, buildings, vehicles and infrastructure. If those core assets are missing score 0
12 1 Planning and b. Evidence that The District availed the Board of Survey Report. The report budgeting for the included assets management decisions and actions on investments is District/Municipality procurement of new assets, maintenance of existing assets and conducted effectively has used the Board disposal of assets. The decisions recommended that some of Survey Report of assets be disposed because of high maintenance costs as a Maximum 12 points on the previous FY to result of wear and tear. The assets recommended to be sold this Performance make Assets were (page 190-196) which included, motor-vehicles, equipment Measure Management and furniture. decisions including procurement of The other matters were; new assets, 1. Most of the vehicles lack log-books mostly those donated. maintenance of existing assets and 2. All land accommodating government facilities should have disposal of assets: legal land ownership documents. Score 1 or else 0
12 2 Planning and c. Evidence that budgeting for District/Municipality There was evidence the District had a functional physical investments is has a functional planning committee in place which submitted at least 4 sets of conducted effectively physical planning minutes of Physical Planning Committee to the MoLHUD, dated; committee in place 23rd September 2019, 5th November 2019, 20th February 2020 Maximum 12 points on which has and 25th June 2020. this Performance submitted at least 4 Measure sets of minutes of Physical Planning Committee to the MoLHUD. If so Score 2. Otherwise Score 0. 12 2 Planning and d.For DDEG The LG provided evidence that the District conducted a desk budgeting for financed projects; appraisal for all projects in the budget and the prioritized investments is investments were derived from the LG Development Plan conducted effectively Evidence that the eligible for expenditure as per sector guidelines and funding District/Municipality source. The desk appraisal conducted 29 projects and 7 of this Maximum 12 points on has conducted a were DDEG projects implying 24% were derived from the this Performance desk appraisal for LGDP. This was as per desk appraisal dated 30th October Measure all projects in the 2018. budget - to establish whether the prioritized investments are: (i) derived from the LG Development Plan; (ii) eligible for expenditure as per sector guidelines and funding source (e.g. DDEG). If desk appraisal is conducted and if all projects are derived from the LGDP:
Score 2 or else score 0
12 0 Planning and For DDEG The LG did not provide evidence for conducted field appraisal budgeting for financed projects: to check for technical feasibility, environmental and social investments is acceptability and customized design for investment projects. conducted effectively e. Evidence that LG conducted field Maximum 12 points on appraisal to check this Performance for (i) technical Measure feasibility, (ii) Environmental and social acceptability and (iii) customized design for investment projects of the previous FY:
Score 2 or else score 0 12 1 Planning and f. Evidence that The LG provided evidence that project profiles with costing were budgeting for project profiles with developed and discussed by Technical Planning Committee for investments is costing have been all investments in the AWP for fy 2020/21, as per LG Planning conducted effectively developed and guideline and DDEG guidelines. These minutes dated 7th discussed by TPC October 2020 were provided as evidence. Maximum 12 points on for all investments this Performance in the AWP for the The project profiles costed and appraised were as follows with Measure current FY, as per page numbers from yhe Annual Workplan 2020/21; LG Planning 1. Construction of District Headquarters, Shs.874,948,000 (page guideline and 21). DDEG guidelines: 2. Construction of water schemes Shs.10,000,000 (page 11). Score 1 or else score 0. 3. Construction of classrooms in Primary Schools, Shs.915,543,000 (page 32).
4. Construction of latrines in primary schools, Shs.426,232,000 (page 34).
5. Rehabilitation of health centres, Shs.93,760,000 (page 58).
6. Rehabilitation of maternity wards, Shs.767,496,000 (page 25).
12 0 Planning and g. Evidence that The LG had not yet screened for environmental and social budgeting for the LG has risks/impact for the current FY investments is screened for conducted effectively environmental and The LG was still in the procurement process at the time of social risks/impact assessment Maximum 12 points on and put mitigation this Performance measures where Measure required before being approved for construction using checklists:
Score 2 or else score 0
13 1 Procurement, contract a. Evidence that all As per the Approved Budget Estimates, all infrastructure management/execution infrastructure projects (to be funded under DDEG) were incorporated in the projects for the AWP and Procurement Plans for the current FY including; Maximum 8 points on current FY to be this Performance implemented using 1) Construction of 1 block of 2 Classrooms with an Office at Measure the DDEG were Anaka P/S - Anaka T/C - Estimated (budget amount) at UGX incorporated in the 85,600,000/=. LG approved 2) Rehabilitation and construction of 1 deep Borehole at katinya. procurement plan - Got-Apwoyo S/Cty - Estimated (budget amount) at UGX Score 1 or else 21,000,000/= score 0 13 1 Procurement, contract b. Evidence that all The Contracts Committee approved, among others the management/execution infrastructure implementation of DDEG funded infrastructure projects current projects to be FY before commencement. The respective bidding documents Maximum 8 points on implemented in the were approved as well. For; this Performance current FY using Measure DDEG were Construction of 1 block of 2 Classrooms with an Office at Anaka approved by the P/S - Anaka Town Council - NWOY606/WRKS/20-21/00006, at Contracts a Contract Price of UGX 74,972,520/= Committee before commencement of construction: Score 1 or else score 0
13 0 Procurement, contract c. Evidence that the A copy of appointment of the DWO as contract supervisor for the management/execution LG has properly Drilling, Pump Testing and Installation of 14 Borehole in established the different Sub Counties; signed by CAO on 8/1/2020 was seen Maximum 8 points on Project by the Assessor . Also the appointment of CoW for Lungulu this Performance Implementation Seed SS was visible Measure team as specified in the sector However. No records of establishing full PITs were seen by guidelines: the Assessor for the sampled projects
Score 1 or else 0 The Contract Management Plans seen by the Assessor for the sampled projects by the Assessor were not sufficient as dates indicated did not tally well 13 1 Procurement, contract d. Evidence that all Infrastructure projects under DDEG Funding were found to be management/execution infrastructure compliant with the standard designs and specifications as projects provided by the LG engineer The sampled projects included; Maximum 8 points on implemented using this Performance DDEG followed the 1) Drilling, Pump Testing and Installation of 1 Borehole at Measure standard technical Otengobweme - Got-Apwoyo S/Cty; According to the technical designs provided specifications, the Borehole pedestal had to be installed with a by the LG stainless steel hand pump identical to the stand. In addition, the Engineer: area around the borehole had to have a circular concrete platform of 1700mm diameter, with a wastewater drain of about Score 1 or else 150mm wide with 2% slope channeling water away from the score 0 borehole.
The above specifications were fully met as per the DWO report for the borehole at Otengobweme - Got-Apwoyo S/Cty
2) Construction of a 3-Stance Drainable Latrine with 2 Bathroom at Panokrach HC II - Lungulu S/Cty followed Standard technical designs - that called for the block to have 3 stances for toilets and the other 2 stances as bathrooms. The access to the stances had to be ramped and an inspection cover had to be provided to allow for emptying. The door shutters (900x2100mm) to each stance had to be metallic, painted in suitable oil paint and the floor had to be finished smooth in cement screed. A 1000 litre RWH tank was to be fitted with a tap for hand-washing and tank installed on a 2m wide concrete base, completed with rain gutters. These conditions were met accordingly as per the completion report from the DE/DHO
3) The Phase I Construction of District Commercial Office at Nwoya DLG HQtrs was also up to standard with all masonry walls in being 220mm thick, etc. The changes along the rear side were due to the Structure being set along the Access road reserve as per by the DE report.
13 0 Procurement, contract e. Evidence that Only the DE and/or his representative (CoW), including line management/execution the LG has Departmental heads (e.g. DHO) were present during the provided supervision of works. Prior to verification and certification of Maximum 8 points on supervision by the Works the inspection reports seen were also not satisfactory for this Performance relevant technical all the projects sampled in regards to presence of the Measure officers of each Environmental Officer and CDO infrastructure project prior to verification and certification of works in previous FY. Score 2 or else score 0 13 1 Procurement, contract f. The LG has Interim and Completion certificates were after technical management/execution verified works supervision and issued/paid within the Specified times as per (certified) and the contracts Maximum 8 points on initiated payments this Performance of contractors For example; Measure within specified • Payment for the Drilling, Pump Testing and Installation of 1 timeframes as per Borehole at Otengobweme - Got-Apwoyo S/Cty; contract (within 2 NWOY606/WRKS/19-20/00001 to the Contractor - M/S Ebowa months if no Investments Ltd; the Invoice from the Contractor was raised on agreement): 15/6/2020, certification by the DWO and others on the 24/6/2020 Score 1 or else and the payment made on 30/6/2020 - UGX 15,587,198/= score 0 • Payment Certificate No.1 for the Phase I Construction of District Commercial Office at Nwoya DLG Headquarters; NWOY606/WRKS/19-20/00027 to the Contractor - M/S Lacan Bil (U) Ltd; the Invoice from the Contractor was raised on 23/6/2020, certification by the DWO and others on the 24/6/2020 and the payment made on 29/6/2020
13 1 Procurement, contract g. The LG has a From the Procurement Plan and procurement Files; there were management/execution complete complete procurement file for the sampled projects; including procurement file in the Contract documents, approved Evaluation reports, memos of Maximum 8 points on place for each Bid Acceptance and Award of Contract indicating the Contracts this Performance contract with all Committee approvals like Measure records as required by the PPDA Law: 1) Drilling, Pump Testing and Installation of 14 Boreholes in different sub counties - NWOY606/WRKS/19-20/00001; Score 1 or else 0 approved under Min No. 4/112/NCC/19-20 of the 112th C.C sitting held on 5/12/2019
2) Construction of District Commercial Office at Nwoya DLG Headquarters - NWOY606/WRKS/19-20/00027; approved under Min No. 4/117/NCC/19-20 of the 117th C.C sitting held on 15/5/2020
Environment and Social Safeguards 14 2 Grievance redress a. Evidence that The District had a designated person to coordinate response to mechanism the feed-back and establish a centralized Grievance Redress operational. District/Municipality Committee (GRC) in a letter dated 12th November has i) designated a 2020,CR/214/3 Ref; Assignment to chair Grievance committee, Maximum 5 points on person to addressed to DCDO and signed by CAO on 12th November this performance coordinate 2020 measure response to feed- back (grievance /complaints) and ii) established a centralized Grievance Redress Committee (GRC), with optional co- option of relevant departmental heads/staff as relevant.
Score: 2 or else score 0
14 2 Grievance redress b. The LG has The LG had a specified system for recording, investigating and mechanism specified a system responding to grievances, which included a centralized operational. for recording, complaints log with clear information .There was a complaints investigating and log with complaint, name of complaints, contact ,Time and Date Maximum 5 points on responding to and remarks example; this performance grievances, which measure includes a Land border conflict between Gwenotwom community and centralized Kamguru PS recorded on 16 October 2019. complaints log with Minutes of meeting of community store in Onyomtil village held clear information on 24th May 2020 in attendance were 9 members and and reference for recommendation was community store to be in hands of onward action (a community signed by chairperson and secretary defined complaints referral path), and public display of information at district/municipal offices.
If so: Score 2 or else 0
14 0 Grievance redress c. The LG did not publicize the grievance redress mechanisms so mechanism District/Municipality that aggrieved parties know where to report and get redress operational. has publicized the grievance redress Maximum 5 points on mechanisms so this performance that aggrieved measure parties know where to report and get redress.
If so: Score 1 or else 0 15 1 Safeguards for service a. Evidence that The evidence was seen by the assessor indicating that delivery of investments Environment, Environment, Social and Climate change interventions were effectively handled. Social and Climate integrated into LG Development Plans, annual work plans and change budgets complied with. This was in the LG DP, item, 2.2.2 Maximum 11 points on interventions have (pages 98-100). There were also Environmental and Social this performance been integrated Screening report dated 30th October 2019, 1.2.6. The measure into LG interventions are; Development Plans, annual work a. Planting of trees plans and budgets b. Trainings in HIV/ AIDS prevention. complied with: Score 1 or else c. Harvesting of water score 0 d. Non-employment of under age children.
e. Waste management
f. Reduction of illiteracy
The 3 samples are;
1. Construction of boreholes at Lii Tee Orum
2. Construction of latrine at Labyeu Anaka
3. Construction of HCIII at Koch Goma.
15 1 Safeguards for service b. Evidence that The LG disseminated to LLGs the enhanced DDEG guidelines delivery of investments LGs have that strengthened and included, environment, climate change effectively handled. disseminated to mitigation and adaptation and social risk management. This was LLGs the enhanced contained in a circular dated 31th October 2019 which was also Maximum 11 points on DDEG guidelines discussed in the Budget Framework. There was also a talk this performance (strengthened to barazas organized in the sub-counties. There was also measure include information in Budgetary Framework Paper which was environment, disseminated on 18th November 2019 to LLGs. climate change mitigation (green infrastructures, waste management equipment and infrastructures) and adaptation and social risk management
score 1 or else 0 15 0 Safeguards for service (For investments The LG had not incorporated or costed Environment and Social delivery of investments financed from the Management Plans (ESMPs) into designs, BoQs, bidding and effectively handled. DDEG other than contractual documents for other DDEG infrastructure projects health, education, other than health, education, and water Maximum 11 points on water, and this performance irrigation): measure c. Evidence that the LG incorporated costed Environment and Social Management Plans (ESMPs) into designs, BoQs, bidding and contractual documents for DDEG infrastructure projects of the previous FY, where necessary:
score 3 or else score 0
15 0 Safeguards for service d. Examples of There was no costing of the additional impact from climate delivery of investments projects with change from the infrastructure projects seen by the time of effectively handled. costing of the assessment additional impact Maximum 11 points on from climate this performance change. measure Score 3 or else score 0 15 1 Safeguards for service e. Evidence that all The LG had proof of ownership, access, and availability of land delivery of investments projects are without any encumbrances for, example; effectively handled. implemented on land where the LG Land agreement between the school management committee of Maximum 11 points on has proof of A paranga PS and community of Belkec village, area 15mx15m this performance ownership, access, witnesses head teacher ,treasurer,SMC,Rwot Kweri Ariya and measure and availability chairperson LCI signed and stamped on 23rd January 2019 (e.g. a land title, Land agreement between Odong Robert Amiya measuring agreement; Formal 15x15m for borehole in Lii sub county witnessed by councilor III Consent, MoUs, Lii sub county and LCI Chairman Pakiya village Lii Parish dated etc.), without any 25 January 2019. encumbrances: Land agreement between land owner and community of Dog Score 1 or else Acwa village bar Jere measuring 15x15m, for borehole in score 0 Lunguju sub county witnessed by LCI Dog Acwa, SAS Lungulu subcounty, chairperson LCIII dated 17th April 2019
Land offer agreement for Lungulu seed secondary school, n Lungulu subcounty, ownwer Odong Christopher of Dog Acwa village measuring 20 acres located in Bajere Lungulu sub county..Dated 26 July 2018 signed by 5 member witnesses and council 4 witnesses signed by Ojok Richard Loka LCI Bargere parish,lungulu sub county.
15 0 Safeguards for service f. Evidence that The Environmental officer and CDO conducted support delivery of investments environmental supervision and monitoring to ascertain compliance with effectively handled. officer and CDO ESMPs for infrastructural projects for example; conducts support Maximum 11 points on supervision and Social and environmental inspection of 10 education projects this performance monitoring to example St Luke te Olam PS, Amar primary school, Niwya PS measure ascertain .Issues got where, no child labour, recruiting of local workforce, compliance with No PPEs, clear waste disposals signed on 30th June 2020 by ESMPs; and Senior Environment officer and DCDO provide monthly Environmental and social inspection report of drilling pumping, reports: casting and hand pump installation of 14 deep boreholes in Score 1 or else Alero, Anaka, Purongo, Koch goma, Got Apwoyo,Lungulu and score 0 Lii sub counties. recommendations were plant vegetation by water users, soak away pits to mitigate soil erosion signed by Senior environment officer and DCDO on 24th June 2019
However there were no monthly reports seen at the time of assessment 15 0 Safeguards for service g. Evidence that The contract payment Certificates were not signed by the delivery of investments E&S compliance environment officer and DCDO for example; effectively handled. Certification forms are completed and Construction of phase 1 District commercial office at District Maximum 11 points on signed by HQs Ref No:NWOY606/WRKS/19-20/00027.certificate No this performance Environmental 1.Contractor ;Lacan Bil(U)Ltd signed by CFO and CAO on 24th measure Officer and CDO June 2020 prior to payments of Construction of staff house at Agung PS. Ref contractors’ No:NWOY606/WRKS/19-20/00010.Contractor ;M/S Sabel invoices/certificates Holdings contract price; UGX 53,802,000,Payable amount UGX at interim and final 27,742,000 dated 25 February 2020 signed by Asst Eng officer, stages of projects: Internal Audit,D/Eng CFO and CAO on 27th February 2020 Score 1 or else Construction of 2 Classroom block with office and store at Lalar score 0 PS Ref No:NWOY606/WRKS/19-20/00012.Contractor ;M/S Owen link Holdings contract price; UGX 74,882,500,Payable amount UGX 25,206,000 dated 25 February 2020 signed by D/Eng ,DEO ,CFO and CAO on 22ND March 2020
Financial management 16 2 LG makes monthly a. Evidence that The LG provided monthly bank reconciliations and were up to- Bank reconciliations the LG makes date at the point of time of the assessment. The months monthly bank reconciled were August, September and October 2020. Maximum 2 points on reconciliations and this Performance are up to-date at The District had 10 bank accounts and among those sampled Measure the point of time of were; the assessment: 1. Treasury Single Account-No. 006060528000000, Balance, Score 2 or else Shs,54,042,179 as on 9th November 2020. score 0 2. Nwoya District account, No. 0198350100803, Shs.71,526,720. as on 31st October 2020.
3. Nwoya District Revenue Collection Ac. No. 0060168, Shs.197,299,980, as on 11th November 2020.
17 2 LG executes the a. Evidence that LG The assessor was provided with evidence that LG produced all Internal Audit function has produced all quarterly internal audit (IA) reports. There were also minutes for in accordance with the quarterly internal internal auditor and dates for submission of reports were as LGA Section 90 audit (IA) reports for follows; the previous FY. Maximum 4 points on Q 1 – 12/01/2019 this performance Score 2 or else measure score 0 Q 2 – 10/02/2020
Q 3 – 27/04/2020
Q 4 - 17/8/2020 17 1 LG executes the b. Evidence that The LG provided information to Council and chairperson and the Internal Audit function the LG has LG PAC on the status of implementation of internal audit in accordance with the provided findings. Information was also availed on follow up on audit LGA Section 90 information to the queries on all quarterly audit reports. The follow-up were Council/ contained in the submission of the subsequent quarterly reports. Maximum 4 points on chairperson and this performance the LG PAC on the measure status of implementation of internal audit findings for the previous FY i.e. information on follow up on audit queries from all quarterly audit reports.
Score 1 or else score 0
17 1 LG executes the c. Evidence that Internal Audit function internal audit The LG provided evidence that internal audit reports were in accordance with the reports for the submitted to LG Accounting Officer. The LG PAC reviewed them LGA Section 90 previous FY were and made a follow up as per submitted to LG Maximum 4 points on Accounting Officer, reports dated 17/02/2020 and 14/ 8/2020 respectively. this performance LG PAC and that measure LG PAC has reviewed them and followed-up:
Score 1 or else score 0
Local Revenues 18 0 LG has collected local a. If revenue Actual Revenue collection for 2019/20 was Shs.350,884,864 revenues as per collection ratio (the and planned was Shs.829,006,171. This implies a difference of budget (collection ratio) percentage of local Shs.478,121,307 indicating a decrease of -42%. This was more revenue collected than -10%. Maximum 2 points on against planned for this performance the previous FY measure (budget realization) is within +/- 10 %: then score 2 or else score 0. 19 0 The LG has increased a. If increase in The actual OSR for the fy 2018/19 was Shs. 340,832,244 and LG own source OSR (excluding 2019/20 was Shs. 350,884,864. There was an increase of Shs. revenues in the last one/off, e.g. sale of 10,052,620. This indicates an increase of 3%, that was less financial year assets, but than 5%. compared to the one including arrears before the previous collected in the financial year (last FY year) from previous year but one) FY but one to previous FY Maximum 2 points on this Performance • If more than 10 %: Measure. score 2.
• If the increase is from 5% -10 %: score 1.
• If the increase is less than 5 %: score 0.
20 0 Local revenue a. If the LG remitted There was no evidence that the LG remitted the mandatory LLG administration, the mandatory LLG share of local revenues for the fy 2019/20. The Chief Finance allocation, and share of local Officer, Mr. Ocitti A.G. Odok confirmed the position that the LG transparency revenues during did not remit any funds to LLGs because they were paying the the previous FY: advance of Shs.100 million they had obtained from BOU. Maximum 2 points on score 2 or else this performance score 0 measure.
Transparency and Accountability 21 2 LG shares information a. Evidence that The Procurement Plan, and Awarded Contracts were duly with citizens the procurement published/displayed on the Nwoya DLG Notice boards for plan and awarded Public View. Maximum 6 points on contracts and all this Performance amounts are Examples of Projects considered in the 2 included; Measure published: Score 2 1. Contract to M/S Ebowa Investments Ltd; for Drilling, Pump or else score 0 Testing and Installation of 14 Boreholes in different sub counties – Under DWSCG/DDEG - Procurement Reference No. NWOY606/WRKS/19-20/00001; with a Contract sum - UGX 255,828,720/=. The display was signed (by CAO) and done/displayed on the 6/12/2019, and date of removal was 19/12/2019
2. Contract to M/S Owen Link Holdings Ltd; for Construction of 1 block of 2 Classrooms with an Office at Lalar P/S - Alero S/Cty - Procurement Reference No. NWOY606/WRKS/19-20/00012; with a Contract sum - UGX 74,882,500/=. The display was signed (by CAO) and done/displayed on the 6/12/2019, and date of removal was 19/12/2019 21 0 LG shares information b. Evidence that The LG performance results were not displayed anywhere at the with citizens the LG District Headquarters (notice-boards). Neither was it performance disseminated to the LLGs as District website is non-functional. Maximum 6 points on assessment results this Performance and implications Measure are published e.g. on the budget website for the previous year: Score 2 or else score 0
21 0 LG shares information c. Evidence that the The was no evidence provided o the assessor indicating that with citizens LG during the the LG conducted discussions with the public to provide feed- previous FY back on status on activity implemetation. Maximum 6 points on conducted this Performance discussions (e.g. Measure municipal urban fora, barazas, radio programmes etc.) with the public to provide feed-back on status of activity implementation: Score 1 or else score 0
21 0 LG shares information d. Evidence that The LG did not publicly avail information on, tax rates, collection with citizens the LG has made procedures, and procedures for appeal. The confirmation was publicly available confirmed with the Ag. CFO, Mr. Ocitti .A. G. Odok. Maximum 6 points on information on i) tax this Performance rates, ii) collection Measure procedures, and iii) procedures for appeal: If all i, ii, iii complied with: Score 1 or else score 0
22 0 Reporting to IGG a. LG has prepared The was no report provided on cases of fraud and corruption in an IGG report the District. The Clerk to Council was not available during the Maximum 1 point on which will include a period of assessment and no officer was assigned to provide the this Performance list of cases of same. Measure alleged fraud and corruption and their status incl. administrative and action taken/being taken, and the report has been presented and discussed in the council and other fora. Score 1 or else score 0
606 Education Performance Nwoya Measures 2020 District
Summary of No. Definition of compliance Compliance justification Score requirements Local Government Service Delivery Results 1 2 Learning Outcomes: a) The LG PLE pass rate has We obtained and reviewed the PLE results for The LG has improved improved between the previous 2018 and 2019 and calculated the percentage PLE and USE pass school year but one and the previous change in performance. We noted that the PLE rates. year performance increased by 2.4% as evidenced below: Maximum 7 points on • If improvement by more than 5% this performance score 4 1,320 out of 2,291 (57.6%) pupils who sat measure PLE in 2018 passed between grade 1 and 3 • Between 1 and 5% score 2 1,597 out 2,670 (60%) pupils who sat PLE in • No improvement score 0 2019 passed between grade 1 and 3