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CALIFORNIA STATE RAILROAD MUSEUM MANUSCRIPT COLLECTIONS MS 720 VIRGIL C. STAFF COLLECTION 1901-1976. 73.5 linear feet + 4 oversize boxes This collection has been divided into two record groups: RG 1. Western Pacific Railroad RG 2. Personal papers RG 1. Western Pacific Railroad records are arranged into four subgroups: Subgroup 1. Authorities for Expenditure Series 1. Western Pacific Series 2. Sacramento Northern Subgroup 2. Superintendent of the Western Division, Operating Department Series 1. Correspondence Series 2. Subjects Series 3. Train and engine crew Subseries 1. General Subseries 2. Time books Series 4. Roadway Subgroup 3. Mechanical Department Series 1. Correspondence Subseries 1. By file number Subseries 2. By person Series 2. Subject files Subseries 1. General subject files Subseries 2. "California Zephyr" train repair and operating manuals Subgroup 4. Sacramento Northern Railroad Series 1. Location files Series 2. Subject files Approximately 15 linear feet of published materials, trade catalogues, manuals, promotional brochures and public timetables were removed from the collection and catalogued separately. PROVENANCE Gift of Virgil C. Staff (387-501), 2004. HISTORICAL INFORMATION Virgil Clinton Staff was born on April 2, 1928 in Nevada, Iowa. As a child he watched Chicago & North Western trains coming through town. He graduated from Atlantic Union College in South Lancaster, Massachusetts and the University of California in Berkeley. A high school history teacher, Mr. Staff was a member of the American Historical Association, the Southern Historical Association and the Associates of the Institute of Early American History and Culture. Staff was also a member of the Bay Area Electric Railroad Association, the Pacific Locomotive Association, and the Railway & Locomotive Historical Society. He married his wife Lavada in 1949. Virgil C. Staff died on December 28, 2008. Filing Location: Statewide Museum Collections Center ID 2828 4/28/2015 p. 1 CALIFORNIA STATE RAILROAD MUSEUM MANUSCRIPT COLLECTIONS MS 720 VIRGIL C. STAFF COLLECTION RG 1. WESTERN PACIFIC RAILROAD SUBGROUP 1. AUTHORITIES FOR EXPENDITURE 1910-1956. 16 linear feet All railroads had a system for approval of capital expenditures by senior officers or, in some cases, by the board of directors. On the Western Pacific this approval process was known as Authority for Expenditure (AFE). Department heads, senior officers, the President, or the Board of Directors would propose capital expenditures as necessary to build new structures and other facilities such as depots, shops, and team tracks, to replace worn or obsolete equipment, upgrade track and structures, to buy locomotives and passenger cars. Each item or project was assigned an AFE number by the Finance or Accounting Department. On the WP, the AFE number was a serial number that started at 1 in 1910. Between December 26, 1917 when President Wilson assumed control of the nation's railroads under the United States Railroad Administration and March 1920, when control was returned to the railroads, some AFEs had a letter in front of the number. After WWI the number reset to each year and was followed by the last two digits of the year in which the AFE was activated. For example, 155 42 refers to the 155th project in 1942. The department proposing the expense would prepare a brief description to go with the AFE number. Each AFE number would have a corresponding file where project details and progress would be noted, including dates of commencement and completion. An AFE may include the following information: an AFE number, a CMO (Chief Mechanical Officer’s) number, a Chief Engineer's number, the date the AFE was approved, the date the project began, when it was completed, the location, and the project description. WP AFEs and Southern Pacific GMOs had the same function: to briefly describe a project or capital expenditure and to justify its inclusion in the yearly budget. To be approved, an AFE was transmitted from the Department where it originated to the Western Pacific Railroad President, who presented it to the Board of Directors (if necessary) for approval. Once approved, the AFE was sent to the Treasurer, who was responsible for generating the funds. The AFEs in the Virgil C. Staff Collection originated in the Engineering, Bridges and Roadway Department. Each AFE could be accompanied by correspondence, bills of lading, completion reports, record of material used and labor expended on the AFE, drawings or sketches, and specifications. Western Pacific AFE files can also be found in the records of other departments including: MS 43 RG 1 THE OFFICE OF THE PRESIDENT: Series 3. Branches and Subsidiaries, Sacramento Northern, 1966-1967, and WPX Freight System, 1979-1982, Series 7. Finance and Accounts, Budget, 1959-1980 and AFEs and capital expenditures, overruns, 1943-1981, Series 12. Local facilities, Salt Lake City Union Depot & Railroad, 1958-1960, MS 43 RG 2 THE OFFICE OF THE TREASURER, Additional AFEs for the years 1915-1921 can be found in boxes 93 and 94. CSRM Library maintains a database of WP AFEs which contains information about 375 AFEs issued from 1967-1983, pertaining to acquiring, building, applying, capitalizing, constructing, converting, installing, purchasing, and retiring: freight cars, locomotives, and shops machinery for the Stockton Diesel Shop, the Sacramento Shops and the Elko, Nevada Car Shop. The WP maintained indexes to the AFEs in various formats and in various offices between 1910 and 1983. Before 1910 the railroad was considered to be under construction and there were no AFEs. After 1983, WP merged into the Union Pacific and ceased to have its own AFE process. The AFEs in the Virgil C. Staff Collection have been arranged into two series: 1. Western Pacific 2. Sacramento Northern AFEs are arranged by year (second part of the AFE number) and then by project number (first part of the AFE number). Filing Location: Statewide Museum Collections Center ID 2825 4/28/2015 p. 2 CALIFORNIA STATE RAILROAD MUSEUM MANUSCRIPT COLLECTIONS MS 720 VIRGIL C. STAFF COLLECTION RG 1. WESTERN PACIFIC RAILROAD SUBGROUP 1. AUTHORITIES FOR EXPENDITURES 1910-1956. 15 linear ft. Series 1. Western Pacific The Western Pacific AFEs pertain to the construction, improvement, replacement and retirement of bridges, tunnels, culverts, tracks, spurs, crossings, drains, sidewalks, depots, sheds, and other buildings, tracks, spurs, crossings, and the purchase of construction equipment. Arranged by second part of the AFE then by AFE number. BOX LIST 1. Western Pacific 34 10 May 12, 1910 Proposed spurs for Oakland Brick Company, Box 1 California. Alameda County. Decoto 217 10 Jul. 26, 1910 Construct additional yard tracks at engine terminal Box 1 California. Alameda County. Oakland 593 11 Jun. 6, 1911 Construct 300 ft. spur to serve W. H. Donahue at Third and Webster Box 1 California. Alameda County. Oakland 605 11 Jun. 13, 1911 Extend team track on Third Street Box 1 California. Alameda County. Oakland 648 11 Jul. 26, 1911 Construct spur track serving California Fruit Canners Association Box 1 California. Alameda County. Oakland 668 11 Aug. 17, 1911 Construct 400 ft. spur track to serve Utah Fuel Company between Oak and Madison Streets Box 1 California. Alameda County. Oakland 723 11 Oct. 9, 1911 Construct warehouse at Palermo Box 1 California. Butte County. Palermo 645 12 Aug. 9, 1912 Construct passenger shelter with enclosed freight room Box 1 California. Alameda County. Sorenson 802 12 Jun. 7, 1912 Construct 270 ft. spur track to serve Cobbledick Glass Company at Third and Washington Streets Box 1 California. Alameda County. Oakland 817 12 Nov. 29, 1912 Construct spur track serving California Cotton Mills at 22nd and Livingston Streets Box 1 California. Alameda County, Oakland 982 1912 Additional water tank at Jeffery Shops Box 1 California. Sacramento County. Sacramento --- 1913 Team track and stock yards at Jeffery Shops Box 1 California. Sacramento County. Sacramento 42 1913 Additional yard tracks at Jeffery Shops Box 1 California. Sacramento County. Sacramento 42 1913 Cost to construct tracks Jeffery Shops Box 1 California. Sacramento County. Sacramento 92 1913 Construct depot, house track, addition to freight shed Box 1 California. Sacramento County. Glannvale 119 1913 Install deep well pump at Jeffery Shops Box 1 California. Sacramento County. Sacramento 788 1913 Bradford Winery Spur Pit Guards Box 1 California. Sacramento County. Cerro [renamed Glannvale] Station between Sacramento and Stockton 896 13 Mar. 3, 1913 Construct 2260-ft. spur track to serve C. A. Smith Lumber Company and wharf near engine terminal Box 1 California. Alameda County. Oakland 4/28/2015 p. 3 CALIFORNIA STATE RAILROAD MUSEUM MANUSCRIPT COLLECTIONS 133 14 Dec. 31, 1914 Pave Myers Street in Oroville Box 1 California. Butte County, Oroville 945 1914 Construction of team track Jeffery Shops Box 1 California. Sacramento County. Sacramento 1054 1914 Albert Spur MP 127 Box 1 California. Sacramento County 1023 14 Aug. 8, 1914 Construct spur track to serve Fuller & Company at Third and Jackson Streets Box 1 California. Alameda County. Oakland 67 15 Sep. 24, 1915 Construct 420 ft. extension to track serving Howard Company and relocate Southern Pacific interchange track at 1st and Linden Streets Box 1 California. Alameda County. Oakland 83 15 Dec. 10, 1915 Construct spur track serving Remillard Company Box 1 California. Alameda County. Oakland 110 16 Jan. 21, 1916 Construct sidewalks on 19th Street in Sacramento Box 1 California. Sacramento County. Sacramento 114 1916 Construct box drains at Jeffery Shops Box 1 California. Sacramento County. Sacramento 122 1916 Purchase portable welding outfit for Jeffery Shops Box 1 California. Sacramento County. Sacramento 159 1916 Install sewer pipe at Jeffery Shops Box 1 California. Sacramento County. Sacramento 173 1916 Construct spur track to scrap bins at Jeffery Shops Box 1 California. Sacramento County. Sacramento 73 17 Mar. 31, 1917 Bulkhead at Oakland Mole Box 1 California. Alameda County. Oakland 113 1917 Construct spur tracks for Mallet engines at Jeffery Shops Box 1 California.
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