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Commission Update ______ COMMISSIONERS: Teddy Manos, Chair Collin Bruner, Vice Chair Eduardo Curry, Secretary-Treasurer Dale Aren Lisa King Mattese Lecque Brad Taggart David Bennett, Executive Director Commission Update __________________________________________________________________________________ July 15, 2020 Important Dates Commission Regular Meeting – Monday, July 20, 2020 - CCPRC Headquarters at 5:30 pm & online at www.charlestoncountyparks.com Commission Meeting Agenda Highlights Old Business: None New Business: COVID19 Update: The current progress on the agency’s response to COVID19 will be presented. Planning and Capital Projects Update: An overall update on the Planning and Capital Projects as well as the approved 5-Year Capital Improvements Plan Projects will be presented. Action Items: Besides the meeting minutes, two items will require Commission action on Monday evening (supplemental information attached). 861 Riverland Drive Charleston, South Carolina 29412 (843) 762-2172 FAX (843) 762-2683 1 CHARLESTON COUNTY PARK AND RECREATION COMMISSION REGULAR COMMISSION MEETING 861 RIVERLAND DRIVE, CHARLESTON, SC, 29412 ONLINE AT WWW.CHARLESTONCOUNTYPARKS.COM MONDAY, JULY 20, 2020 AGENDA I.Call To Order And Welcome Manos A. Introduction of Guests and Notification to Media II. Public Comments & Presentations Manos III. Approval of Minutes Manos A. (ACTION) Approval of June 15, 2020 Regular Commission Meeting Minutes IV. Old Business A. None V. New Business A. COVID 19 Park & Recreation Update Macchia/Elliott/Hutton B. Planning and Capital Projects Report Bowie a. (INFO) Change Directive Wannamaker County Park Dog Park C. Financial Report McManus a. (ACTION) Folly Beach Groin Funds – Restriction Approval b. (ACTION) Consultant Services for Natural Resource Management, 2020-025 – Contract Award VI. Next Meeting A. Regular Commission Meeting, Monday, August 17, 2020, 5:30pm at CCPRC Headquarters, Charleston, SC 2 UNAPPROVED MINUTES CHARLESTON COUNTY PARK & RECREATION COMMISSION REGULAR COMMISSION MEETING VIRTUALLY VIA CHARLESTONCOUNTYPARKS.COM 861 RIVERLAND DRIVE, CHARLESTON, SC, 29412 MONDAY, JUNE 15, 2020 Commission Members Present: Mr. Teddy Manos, Ms. Mattese Lecque, Mr. Eduardo Curry, Ms. Dale Aren (via teleconference), Ms. Lisa King (via teleconference), and Mr. Collin Bruner (via teleconference) Commission Members Absent: Mr. Brad Taggart Staff Present: Mr. David Bennett, Mr. Kevin Bowie, Mr. Charlie McManus, Mr. Phil Macchia, Ms. Gina Ellis- Strother, Mr. Greg Elliott (via teleconference), Ms. Jan Coulter (via teleconference), Ms. Patty Newshutz (via teleconference), Ms. Renee Dickinson (via teleconference), Mr. Steve Hutton (via teleconference), Mr. Tommy Hale (via teleconference), Mr. Matthew Rosebrock (via teleconference), Ms. Marcie Chiappone, Ms. Melissa Muse, and Ms. Lisa Knisley-White. Legal Counsel Present: Mr. Dwayne Green Guests Present: None I. Call to Order and Welcome A. Introduction of Guests and Notification to Media The Charleston County Park & Recreation Commission met on Monday, June 15, 2020 at the CCPRC Headquarters, Charleston, SC and virtually via www.charlestoncountyparks.com. Mr. Manos, Commission Chair, called the meeting to order and welcomed those in attendance. Mr. Manos informed those present that notification of the meeting was sent to the local news media and others requesting notification. II. Public Comments and Presentations A. None III. Approval of Minutes A. (ACTION) Approval of minutes of May 18, 2020 Regular Commission Meeting Motion to approve the minutes of the May 18, 2020 Regular Commission Meeting was made by Ms. Lecque, seconded by Mr. Curry, and approved by the Commission. (#062-1920) IV. Old Business A. Executive Session: Contractual Matters Motion to enter into Executive Session to discuss a contractual matter was made by Mr. Curry, seconded by Ms. Lecque, and approved by the Commission. (#063-1920) Upon coming out of Executive Session, the Chair stated that contractual matters were discussed, and no action was taken. 3 Regular Commission Meeting June 15, 2020 Page 2 of 4 B. (ACTION) Baker Ground Lease Agreement Motion to terminate the lease with The United States Performance Center for use of the Baker site due to its failure to submit a satisfactory proposal which complied with the Commission’s RFP for the site was made by Mr. Curry, seconded by Ms. Lecque, and approved by the Commission. (#064-1920) V. New Business A. COVID 19 Re-Opening Plan Update Mr. Macchia reviewed the re-opening plans as follows. Summer camps are being offered in a limited capacity with a reduction in attendees. The agency is working with Charleston County School District (CCSD) and is hoping to be granted access to CCSD facilities in July. Recreation events are scheduled such as yoga, Wine Down, and the Sprint Triathlon Series with social distancing guidelines and with a reduction in attendees. All parks and playgrounds are entirely open, including all three waterparks which opened on June 15. Beginning in July, shelter rentals will become available. He noted that there has been positive feedback from the public complimenting the staff on doing a great job. He commended staff for a job well done in training and carrying out the re-opening plan. Mr. Bowie noted that the administrative offices are open with staff adhering to alternating schedules. There is a cleaning schedule and supplies in place as well as increased signage and rules for using fleet vehicles. Staff continue to utilize Microsoft Teams to have virtual meetings. He stated that he is proud of the staff and the progress that has been accomplished. Mr. Curry thanked Mr. Bennett and staff for carefully re-opening correctly and safely which showed the public that we have their health and best interest in mind. B. Planning and Capital Projects Report Mr. Bowie presented an update on the following Commission approved Capital Projects: • Currently Publicized RFPs: o Consultant Services for Natural Resource Management: Forestry and Wildlife • Ongoing Capital Projects: o Beachwalker Park: ▪ New boardwalk is now open. o Sol Legare Boat Landing: ▪ Now open. o Wannamaker County Park: ▪ Dog Park will open soon. o James Island County Park Fishing Dock: ▪ Closed to the public as of June 15 in order to remove the old dock and begin construction of the new dock that will feature concrete piles, composite decking, two fishing stations and a new canoe/kayak launch site. • Current Capital Project Commission Request: 4 Regular Commission Meeting June 15, 2020 Page 3 of 4 o Mr. Bowie reviewed the Old Towne Creek County Park Recreation Trail Grant acceptance request. o Mr. Bowie reviewed the Newkirk Environmental change order request for wetland permitting services at Bulow County Park. He stated that the additional $40,000 will increase the contract total to $107,000. o Mr. Bowie presented the Lowcounty Land Trust (LLT) construction time extension request. He stated that LLT exercised their option to purchase 4 acres of Old Towne Creek County Park in January 2017. The request is for an additional 2 years for construction to begin on their building. He clarified that LLT will need to begin construction by 2024 if the Commission agrees to the extension. C. Financial Report Mr. McManus presented and reviewed the checks over $7500 and financial reports for the month of April, and noted that the agency funds are currently in the positive. However, with the waterparks opening later in the season than usual, the reduction in capacity for both waterparks and summer camps, along with the additional cost of cleaning supplies, these factors will soon impact our financial status and we anticipate a loss in revenue. He noted that we are taking proactive measures to ensure financial stability for the future. There were no further questions from the Commission. Mr. Bennett noted that we understand our revenue will be less than expected due to the pandemic. Staff will evaluate hiring for open positions as well as pausing on COLA salary increases through December 31, 2020. Training will be online only and no travel will be approved at this time. The agency will reduce capital spending on large purchases such as vehicles, large equipment, furniture, etc. a. (ACTION) Lowcountry Land Trust – Request Motion to amend the current agreement with Ashem, LLC to allow 2 additional years for construction of their building was made by Ms. Lecque, seconded by Mr. Curry, and approved by the Commission. (#065-1920) Motion to amend the previous motion to clarify amending the current agreement with Ashem, LLC to allow 2 additional years for building construction to begin was made by Mr. Manos, seconded by Mr. Curry, and approved by the Commission. (#066-1920) b. (ACTION) Newkirk Environmental, Inc. Bulow Wetland Permitting Services – Change Order Request Motion to approve a contract change order increase of $40,000 with Newkirk Environmental, Inc. for a total contract amount of $106,946.67 with funds coming from the approved CIP Budget was made by Ms. Lecque, seconded by Mr. Curry, and approved by the Commission. (#067-1920) c. (ACTION) Recreational Trails Grant – Acceptance Request Motion to accept the 2020 Recreational Trails Program Grant of $100,000 to provide funding for the Old Towne Creek County Park Trails Project was made by Mr. Curry, seconded by Ms. Lecque, and approved by the Commission. (#068-1920) D. (ACTION) Charleston County Parks Foundation Board Member – Approval Request 5 Regular Commission Meeting June 15, 2020 Page 4 of 4 Motion to appoint Mr. John Warren to the Charleston County
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