JAMBOREE 2017 Council Guide Table of Contents Revisions...... 3 Program Pre-Jamboree Training/Council Introduction Jamboree Shakedown...... 27 Dates and Location...... 4 Program Elements...... 27 Attendance...... 4 Adventure Areas...... 27 Work Schedule...... 4 Medical Requirements...... 29 Physical Fitness—Be Prepared!...... 30 People Medications...... 32 Unit Leader Positions...... 6 Tobacco Policy...... 32 Unit Configuration...... 6 Alcohol Policy...... 32 Registration Requirements...... 6 Insurance...... 32 Jamboree Applications...... 8 Religious Observances...... 33 Statement of Understanding...... 9 Visitors...... 33 Code of Conduct...... 9 Commitment to Safety...... 10 Equipment What to Bring...... 34 Organization Items Provided by the BSA...... 35 Promoting the Jamboree...... 11 Council Jamboree Committee...... 11 Appendices Committee Positions...... 12 Local Council Information Committee Teams...... 12 Sheet (Sample)...... 36 Venturing Organization...... 13 Suspected Child Abuse Unit Organization...... 15 Reporting Form (Sample)...... 37 Regional Coordinators...... 18 Daily Schedule...... 38 Base Camp and Subcamp Operations.....20

Money Financial Assistance...... 21 Fees...... 21 Refund Policy...... 23

Support Services Transportation...... 24 Telephone Communications...... 24 Trading Posts...... 24 Cooking and Eating...... 24 Staff Dining...... 26

410-028 2016 Printing 2 Revisions Revisions made as of April 2016:

• The “Work Schedule” section in the “Introduction” chapter was updated. • A date was revised in the “Staff Qualifications” subsection of the “People” chapter. • A “Commitment to Safety” section was added to the “People” chapter. • The “Fees” section in the “Money” chapter was updated. • The “National Refund Policy for Councils” subsection in the “Money” chapter was updated. • The “Adventure Areas” section of the “Program” chapter was updated. • The insurance section of the “Program” chapter was revised. • Items were added to the “Personal Gear” and “Clothing” lists in the “Equipment” chapter. • A revision was made and items were added to the “Items Provided by the BSA” section of the “Equipment” chapter. • The “Local Council Information Sheet” was updated in the “Appendices.” • The daily schedule was updated.

3 Introduction Dates and Location • Recruit youth participants, adult leaders, The 2017 National Scout Jamboree will be and staff. Wednesday, July 19, through Friday, July 28, • River rafting commitment process to 2017, at the Summit Bechtel Family National be communicated by the national Scout Reserve. Departure day is Friday, July service center. 28. No early departures will be accommodated. April–June Attendance • Implement camporee youth The 2017 Jamboree is being planned for up participant promotion. to 40,000 Boy Scouts, Venturers, and unit • Camporee youth participant promotion leaders, including more than 9,000 staff members. Each unit consists of 36 Boy Scouts • Recruit youth participants, adult leaders, and four unit leaders or 32 to 36 Venturers and staff. and four to eight unit leaders, not to exceed a July–September total of 40. Each Venturing crew will be made • Finalize collection of second fee payment up of groups of 10 that will be grouped from contingent members. together prior to the jamboree to form complete crews of 40. • Pay second payment to the national service center by September 30, 2016. Work Schedule • Continue promotion and recruitment The council should develop a work schedule during summer camp programs (Scouts for local participation in the jamboree. and Webelos). The following sample work schedule will • Recruit youth participants, adult leaders, help with this process. and staff. 2015 • Manage the allocation of river rafting slots. December October–December • Recruit youth participants, adult leaders, • Continue with monthly committee meetings. and staff. • All participants need jamboree medicals • Finalize collection of initial fee payment within one year of the jamboree. from contingent members. • Submit any changes to council • Deposit will be invoiced by mid-December. commitments, including river rafting slots, National payment will be due by by deadline of November 30, 2016. January 31, 2016. • Finalize collection of final fee payment. National fee is due by January 31, 2017. 2016 (Leadership age credits, camperships, and January–March river rafting fees will be incorporated into • Pay deposit to the national service center final December invoice.) by February 29, 2016.

4 • Recruit youth participants, adult leaders, May and staff. • Conduct third meeting of jamboree contingent. • Begin photo verification. • Deadline for Youth Protection training to be completed is May 31. 2017 January June • National payment is due by January 31, 2017. • Conduct pre-jamboree training weekend. • Begin verification of all Youth Protection July training for leaders. • Attend 19th National Scout Jamboree! • Verify medical submitted. September • Check all transportation and submit Final jamboree committee meeting tour and activity plans. • Recruit youth participants, adult leaders November and staff. Jamboree reunion • Continue to verify all contingent members have a clear headshot photo in their Summit account.

February • Submit tour and activity plan to council. • Recruit youth participants, adult leaders, and staff. • Continue to verify photos. • Continue to verify Youth Protection training. • Continue to verify medical has been submitted.

March–April • Photo deadline is March 31. • Conduct second meeting of jamboree contingent. • Recruit youth participants, adult leaders, and staff. • Continue to verify Youth Protection training. • Deadline for medical to be submitted is April 15.

5 People Unit Leader Positions Males may register with a troop and submit The only recognized unit leader positions the Scout application until the time they for the 2017 Jamboree are the Scoutmaster, meet the requirements to switch to a first assistant Scoutmaster, second assistant Venturing application. Scoutmaster and third assistant Scoutmaster, The solution for female applicants is to and the crew Advisor for the Venturing notify their local council that they are groups/crews. interested in attending the jamboree with their council. Councils should then put Unit Configuration the names of these applicants on a waiting Councils must adhere to a troop size consisting list to potentially hold a spot. Once the of 36 youth and four leaders. The 40-person interested party has met the requirements troop is ideal for housing in multiples of two and is successfully registered with a Venturing Scouts per tent, and for most tour buses that crew, she can submit an application online are 40 passengers in size. Each troop site in through the official jamboree website at the subcamps is designed to house a group www.bsajamboree.org. of 40. Registration Requirements Councils must also adhere to a Venturing group size of 10. This can consist of eight youth Scout Leader Qualifications and two adults or nine youth and one adult All jamboree Scoutmasters and first-, as determined by the council. The two-deep second-, and third-assistant Scoutmasters leadership requirements can be met during must meet the following requirements: travel by the Venturing groups traveling with • Possess a current BSA membership with the troops and sharing leadership. Please a Boy Scout troop or Varsity Scout team. keep in mind that should there be coed youth attendees, there must be coed leadership • Scoutmasters and first assistant Scoutmasters present during travel. Prior to arrival at the must be at least 21 years old by the first day jamboree, the groups of 10 from various councils of the jamboree. will be grouped together to form crews of 40, • Second assistant Scoutmasters must be which will meet the two-deep leadership and at least 18 years of age by the first day of coed requirements while on site. the jamboree. Because there is a requirement for applicants • Third assistant Scoutmasters must be at to be currently registered with the BSA to least 18 years old by the first day of the access the jamboree applications and at least jamboree but not yet 21 years old by the 13 years of age and a graduate of the eighth last day of the jamboree. grade or 14 years of age to join Venturing, • Scoutmaster applicants must be currently there is a small group of potential attendees serving as a Scoutmaster or Varsity Coach. that is currently blocked from submitting an application. • Second and third assistant Scoutmasters must be currently serving in any adult troop or team leadership position.

6 • Scoutmaster applicants must have completed Boy Scout Qualifications Scoutmaster or Varsity Scout Coach leader- All Scouts must meet the following specific training. requirements: • All adult leaders must complete BSA • Have a current BSA membership with a Youth Protection training within one year Scout troop or Varsity Scout team. of the last day of the jamboree. • Be at least a First Class Scout. • Applicants must meet the medical and • Be at least 12 years old by the first day of body mass index requirements. the jamboree or 11 years old and graduated • All adult leaders must have filed a jamboree from the sixth grade, but have not reached personal health and medical record by their 18th birthday by the last day of April 15, 2017. the jamboree. • All adult leaders must be approved by the • Be approved by the unit leader and local council. local council. • All adult leaders must submit all registration • Participated in a pre-jamboree fees per their local council’s payment schedule. training experience Venturing Leader Qualifications • Filed a jamboree personal health and medical record by April 15, 2017. All Venturing Advisors must meet the following requirements: • Submit all registration fees per their local council’s payment schedule. • Have a current BSA membership with a Venturing crew. • Meet the medical and body mass index requirements. • Be at least 21 years of age by the first day of the jamboree. • Complete the age-specific Youth Protection training course before the • Complete Venturing leader-specific training. first day of the jamboree. • Complete BSA Youth Protection training within one year of the last day Venturing Qualifications of the jamboree. All Venturing members must meet the • Be actively serving as a crew Advisor or following requirements: associate Advisor. • Have a current BSA membership with • Meet the medical and body mass a Venturing crew. index requirements. • Be at least 14 years old by the first day • File a jamboree personal health and medical of the jamboree or 13 years old and record by April 15, 2017. graduated from the eighth grade, but have not reached their 21st birthday by • All adult leaders must be approved by the the last day of the jamboree. local council. • Participate in a pre-jamboree • All adult leaders must submit all registration training experience. fees per their local council’s payment schedule. 7 • Be approved by the unit leader and • Complete any jamboree-specific training local council. deemed necessary by the service director • File a jamboree personal health and medical of the area selected to serve. record by April 15, 2017. • Complete Youth Protection training for • Submit all registration fees per their local both Boy Scout and Venturing programs council’s payment schedule. (two separate courses) within one year of jamboree. All staff must complete both • Meet the medical and body mass trainings, regardless of age. index requirements. • File a personal health and medical record • Complete the age-specific Youth as instructed by the deadline. Protection training course before the first day of the jamboree. • Meet the medical and body mass index requirements. Staff Qualifications Jamboree staff applications are submitted Multiple staff sessions are offered for the 2017 online from the official jamboree website, National Scout Jamboree to allow for more www.bsajamboree.org. staffing opportunities. Applicants will be able to select a session that best suits their Youth Staff Opportunities schedule when applying to serve at Youth staff will have the opportunity to serve the jamboree. in numerous assignments at the jamboree. Youth staff will be needed in many of the Session 1: July 15–29, 2017 jamboree groups and services listed on the Session 2: July 15–22, 2017 staff application. The list of staff choices posted Session 3: July 22–29, 2017 at www.bsajamboree.org under “Staff” reflects many areas that specifically request youth staff. July 22 and 29 departure dates are subject to change, depending on the position selected Jamboree Applications to serve. All applicants (youth, adult leader, and staff) Jamboree staff positions are open to youth must complete an application. The applications and adult men and women who meet the are located at www.bsajamboree.org. required qualifications. All applicants must: Applicants must have their current BSA • Have a current BSA membership. membership information to apply. A current passport-style photo showing only the full • Be able to arrive on site at the jamboree face of the applicant will be required prior to before opening day as deemed necessary the jamboree team ordering official credentials. by the service director. The photo should be uploaded to the applicant’s • Be at least 16 years old by the first day of Summit account by March 31, 2017. the jamboree. A detailed fee discussion is included in a later • Submit all registration fees online per the section; however, staff members pay published payment schedule. individually with their application; youth and

8 adult leader participants pay their fees to • In consideration of other unit participants, their council. Each council will determine I agree to follow the bedtime and sleep its own deposit amount and payment schedule of the unit. schedule keeping in mind the established • I will be responsible for keeping my tent national payment schedule. and personal gear clean and neat. Statement of Understanding • I will adhere to all jamboree recycling All participants (youth and leaders) are policies and regulations. I will not litter. selected to represent their local councils • I understand that the possession or based on qualifications in character, consumption of alcoholic beverages or camping skills, physical and personal fitness, illegal drugs is prohibited at the jamboree. and leadership qualities. Therefore, all adult and youth participants and their parents • I understand that serious and/or repetitive or guardians are asked to read the Code behavior violations, including cheating, stealing, of Conduct and Statement of Understanding dishonesty, fighting, and cursing, may result in as a condition of participation. expulsion from the jamboree or serious disciplinary action and loss of It is with the further understanding that privileges. The jamboree headquarters must be serious misconduct or infraction of rules contacted for the expulsion procedure to be and regulations may result in expulsion invoked. There are no exceptions. (at the participant’s own expense) from the jamboree or during the jamboree tour. • I understand that gambling of any form Each participant is responsible for his or is prohibited. her own behavior, and only when necessary • I understand that possession of lasers of will the procedure be invoked to send a any type and possession or detonation participant home from the jamboree. of fireworks is prohibited. Code of Conduct • I will demonstrate respect for unit and jamboree property and be personally The unit’s adult leaders are responsible for the responsible for any loss, breakage, or supervision of its membership, maintaining vandalism of property as a result of discipline, security, and the Jamboree Code my actions. of Conduct. • Neither the unit leaders nor the Boy Scouts Leaders will be guided by the Scout Oath of America will be responsible for loss, and Scout Law and will obey all U.S., local, breakage, or theft of personal items. I will and state laws. label all my personal items and check items • I will set a good example by keeping myself of value at the direction of unit leaders. neatly dressed and presentable and will wear Theft will be grounds for expulsion. my jamboree credentials at all times. • I will obey the safety rules and instructions • I will attend all scheduled programs and of all supervisors and staff members. participate as required in cooperation with other unit members and leaders.

9 • I understand that, in accordance with U.S., Commitment to Safety local, and state laws, firearms and weapons The safety and health of our youth, volunteers, are prohibited in the possession of all staff, and employees is a key component of jamboree participants unless otherwise the 2017 National Scout Jamboree experience. specifically authorized by Youth develop traits of citizenship, character, the Boy Scouts of America. All devices fitness, and leadership during age-appropriate categorized as dangerous weapons in West events when challenged to move beyond Virginia (see http://www.legis.state.wv.us/ their normal comfort level and discover new wvcode/code.cfm?chap=61&art=7) are abilities. In doing so, it is essential that risks are prohibited at the Summit. Knives in excess of identified and mitigated. 3.5 inches are among these items and, as such, are prohibited at the Summit. The 2017 National Scout Jamboree program, activities, and events integrate many safety • As a jamboree adult leader, I agree to features. However, no policy or procedure will complete the BSA Youth Protection training replace the review and vigilance of trusted within one year of the last day of the jamboree. adults and youth leaders at the point of (You need to complete the BSA Youth program, activities, and event execution. Protection training that directly relates to your registered Scouting membership. For In order to promote and secure a safe and example, if you are a registered Boy Scout healthy 2017 National Scout Jamboree leader, you will only need Boy Scout Leader environment, all leaders are asked to: Youth Protection training; registered • Know and execute the BSA program as Venturing leaders need to complete Venturing contained in appropriate jamboree Leader Youth Protection training.) publications and the Guide to Safe Scouting. • I understand that all participants and staff • Properly plan pre/post-jamboree tours, members may only bring items specified on activities, and events by completing a tour the equipment list provided by the Jamboree and activity plan and becoming familiar with Department, National Council. the Sweet 16 of BSA Safety. • I understand I must have a current photo ID • Set the example for safe behavior and in my possession at all times. equipment use during all programs, Violation of this Code of Conduct, or any activities, and events. other conduct deemed to be inconsistent with • Engage and educate participants in the values of Scouting, may result in expulsion discussions about hazards and risks, their from the jamboree at the participant’s own identification, and mitigation. expense and could result in revocation of • Report incidents in a timely manner to BSA membership. appropriate staff leadership. Together we will ensure the 2017 National Scout Jamboree provides an exciting and safe experience for everyone.

10 Organization Promoting the Jamboree • Start a news and feature story campaign— • Appointment of the council jamboree appointment of chairman and committee, committee should be a top priority, followed selection of leaders, approval of participants by the selection of your unit leaders. —to local news media. • Jamboree unit leaders and council jamboree • Have a jamboree reunion for the adults committee members should then be organized and youth who have attended previous into recruiting teams to visit each troop, jamborees, providing a reserve of team, and crew to promote jamboree enthusiastic salespeople. attendance. Committees should set up • Tie in jamboree promotion with your unit rallies and invite parents. summer camp with posters, displays, • An extensive council marketing toolkit is and fliers, including someone who can provided at www.bsajamboree.org. Use the electrify the crowd about the jamboree, promotional videos and brochures in all of especially at all gatherings where there is your communications. a significant Scouting presence. Show the jamboree video each week so that every • Each jamboree troop/crew leader should Scout, Venturer, and leader in camp knows be asked to participate in the recruiting about the jamboree. of Scouts and Venturers for the jamboree. • Include the jamboree in council shows, • When promoting the jamboree, each unit camporees, and all other council and leader should have instructions on where district events. and how to submit a jamboree application, list of critical information required in the Council Jamboree Committee application (BSA member ID number, Through the careful selection of its council DOB, and last name as they are listed with jamboree committee, the council can do a the council), the council payment schedule great deal to ensure its youth and leaders and refund policy, tour and activity plan, have a beneficial jamboree experience. All of contact information on where to send the following positions must be filled to allow questions, and any council-specific information. for effective administration of jamboree • Conduct an active publicity campaign on operations. Large councils will need to fill all the jamboree, particularly among youth the positions and consider additional depth to members, parents, leaders, and chartered meet their needs. Smaller councils may organizations. choose to combine the duties of multiple positions into a single position, if necessary, • Use the council news bulletin, council website, provided all duties are assigned. executive board meetings, roundtables, committee meetings, and unit meetings for a presentation or a short talk on the jamboree. • Provide material to your local newspapers, radio and television stations, and other media outlets in your area.

11 Committee Positions • Ensure the promotion of and recruit staff and youth participants for the national Jamboree Committee Chair jamboree at all council events—council Appointed by the council president, the meetings and workshops, camporees, merit jamboree chair is responsible for selecting, badge events, commissioner colleges, recruiting, officially appointing all jamboree resident camp, University of Scouting committee chairs, and assigning duties to the programs, and all other similar opportunities. following positions: • Become familiar with all national jamboree • Ambassador/Promotion chair promotional resources. • Transportation chair • Organize and conduct jamboree promotion • Personnel chair rallies for each district in the council, both in spring and fall. • Health and Safety chair • Work with selected jamboree unit leaders • Training chair to promote the jamboree. • Public Relations chair • Assist the jamboree public relations The chair coordinates and facilitates regular committee in creating and implementing meetings for all jamboree committee chairs, a council jamboree public relations plan. works closely with the appointed council jamboree staff adviser, frequently reviews Transportation Team assigned tasks and responsibilities of all • Develop complete transportation plans jamboree committee chairs, and assists for the council contingent. all jamboree committee chairs in recruiting • Develop tours before and/or after key personnel. the jamboree for the council jamboree contingent. Council Jamboree Staff Adviser This position is appointed by the Scout • Advise jamboree transportation service executive, works closely with the jamboree on arrival and departure date and time on committee chair, and assists in the coordination proper form. of jamboree unit promotion and preparation. Personnel Team Committee Teams • Select the jamboree troop leaders needed for the council’s jamboree troops. Jamboree Ambassador/Promotion Chair Appointed by the council jamboree committee (Preference should be given to those who chair, this person is responsible for selecting, have not attended a jamboree; only in recruiting, and assigning duties to council exceptional cases [specialized skills] jamboree ambassadors/promotions team should those who have attended two volunteers. The responsibilities of the times previously be considered.) ambassadors are as follows: • Responsible for screening and qualifying all jamboree participants, including applicants for jamboree staff positions. 12 Health and Safety Team • Responsible for crew first aid and contacts • Checks all tour and activity plans carefully the subcamp medical officer on serious cases. to see that they are adequate to protect • By example, serves as a role model for the health and safety of participants. others to follow. • Reviews and becomes familiar with the • Is responsible at all times for the proper Be Prepared policy. behavior and conduct of the members of Note: Physical fitness must be a consideration their crew. when approving jamboree leaders and staff • Receives a report from the crew president as it relates to the BMI requirements. on bed check each evening after taps and reports those present, accounted for, Training Team or missing to the designated subcamp • Develops plans and conducts the pre- staff member. jamboree training with other members of this subcommittee using the pre-jamboree • Works with the vice president of administration training/shakedown outline. in administering unit operations. • Coordinates with the council jamboree chair • Advises the treasurer and assists with the to ensure plans are complete. management of crew finances. • Arranges directly with the subcamp Public Relations Team repairs and main­tenance officer for • Works with the promotion subcommittee supplies with the support of the vice chairman to draw up and implement a president of administration. council jamboree public relations plan. • Works with the president to maintain general • Recruits and trains youth jamboree morale of crew, including distribution of mail news correspondents. and other communications. • Cooperates with subcamp leadership Venturing Organization at all times. Advisor • Participates in pre-jamboree training. Associate Advisor • Serves as the crew adult leadership in the • Assists in conducting jamboree promotion absence of the Advisor. rallies and in recruiting individual crew members to attend the jamboree. • Assists in conducting jamboree promotion rallies and in recruiting individual crew • Accompanies crew to and from members to attend the jamboree. the jamboree. • Participates in pre-jamboree training. • Maintains policies and coordinates efforts of associate Advisor and the crew president. • Works with the vice president of administration in the issuance of supplies. • Is personally responsible for the health, safety, and morale of their crew.

13 • Arranges directly with the subcamp • Appoints youth chairs for crew activities and repairs and main­tenance officer for special crew officers. supplies with the support of the vice • Maintains information on the whereabouts president of administration. of crew members. • Works through and with the president and • Is responsible for the appear­ance of crew vice presidents to train and oversee the members with regard to cleanliness and crew’s tasks of food supplies, preparation proper uniforming. and serving of food, and cleaning up. • Maintains schedules within the crew camp • Advises the vice president of program on covering rev­eille, meal hours, and other transportation of personal baggage to and special assignments received from from the jamboree. subcamp staff. • Works with the secretary in the handling of • Organizes all formations of the crew. crew re­cords. • Makes bed checks at taps each evening • Works with the vice president of program and reports and accounts for all members in handling the scheduling of crew of the crew to the Advisors. participation in jambo­ree activities. • Assesses on an ongoing basis whether the • Along with the secretary, encourages responsibilities of the officers are being crew news correspondents to send news considered and carried out effectively. to their hometowns. • Approaches Venturing and encourages • Maintains a relationship with the Jamboree others to approach Venturing in a spirit “Media Experience.” of fun and enjoyment.

President Vice President of Administration • Serves as the primary youth leader of • Serves as the administrative officer of the crew. the crew. • Assists in conducting jamboree promotion • Assists in conducting jamboree promotion rallies and in recruiting individual crew rallies and in recruiting individual crew members to attend the jamboree. members to attend the jamboree. • Plans and implements crew program in • Assumes responsibilities of the president cooperation with other officers, members, in his or her absence. and Advisors. • Leads the recruiting and admission of new • Leads their fellow crew members in pre- members during the year. jamboree training. • Works directly with the Advisors in • Assists the crew Advisor in conducting the administering crew operations. crew officers’ seminar (training and planning). • Coordinates directly with the Advisor on crew supplies, maintenance, and repair issues.

14 • Organizes and recognizes the achievements Secretary of crew members. • Manages all communications and publicity • Conducts opening and closing ceremonies of the crew. for meetings and special occasions. • Maintains crew membership and attendance • Encourages others to approach Venturing records and handles crew correspondence in a spirit of fun and enjoyment, and seeks and minutes. to reflect this spirit in the recruiting of • Coordinates crew publicity and communication new members and through recognizing through the Jamboree “Media Experience.” the achievements of crew members. • Works with the support of the Advisor in Vice President of Program han­dling registration procedures and in keeping such records as required. • Arranges the program planning process for the crew. • Encourages others to approach Venturing in a spirit of fun and enjoyment. • Handles the scheduling of crew participation in jambo­ree activities. Treasurer • Is responsible to the associate Advisor on • Is the financial officer of the crew, and in program and activities­ of the crew. that position maintains financial records • Is responsible to the Advisor for the crew’s and monitors the crew budget. physical arrangements. • Collects and disburses crew funds. • Consults regularly with crew cooks on • Communicates with the other officers and the most effective ways to prepare daily members on a regular basis to keep them food selections. informed about the crew’s finances. • Meets daily with the crew cooks, giving • Encourages others to approach Venturing briefings on food preparation and in a spirit of fun and enjoyment. safety precautions. • Oversees cleanup operations after Unit Organization each meal. Scoutmaster • Is responsible for the care and neat The personal leadership of the Scoutmaster is appearance of all equipment. one of the most important factors in effective • Is responsible for transportation of personal administration of the jam­boree. Good judgment baggage to and from the jamboree. and sensible controls will help make many camp regulations unnecessary. • Maintains an up-to-date calendar of crew meetings and activities. • Serves as the executive officer of the troop. • Approaches Venturing and encourages • Maintains policies and coordinates efforts of others to approach Venturing in a spirit assistant Scoutmasters. of fun and enjoyment.

15 • Assists in conducting jamboree promotion Second Assistant Scoutmaster rallies and in recruiting individual Scouts to (Physical Arrangements) attend the jamboree. • Assists in conducting jamboree promotion • Leads participants in pre-jamboree training. rallies and in recruiting individual Scouts to attend the jamboree. • Works through assistant Scoutmasters, senior patrol lead­er, and patrol leaders to • Participates in pre-jamboree training. ensure fulfillment of their duties. • Responsible to the Scoutmaster for the • Accompanies troop to and from troop’s physical arrangements. the jamboree. • Works with the troop quartermaster in the • Is personally responsible for the health, issuance of supplies. safety, and morale of troop. • Arranges directly with the subcamp repairs • By their example, serves as a role model and main­tenance officer for supplies. for others to follow. • Working through and with the quartermaster • Is responsible at all times for the proper and senior patrol leader, trains and oversees behavior and conduct of the members the troop’s tasks of drawing food and food of troop. supplies, preparation and serving of food, and cleaning up. • Receives a report from the senior patrol leader on bed check each evening after • Consults regularly with troop cooks on taps and reports those present, accounted the most effective ways to prepare daily for, or missing to the designated subcamp food selections. staff member. • Meets daily with the troop cooks, • Cooperates with subcamp leadership at giving briefings on food preparation and all times. safety precautions. • Oversees cleanup operations after First Assistant Scoutmaster (Troop Activities) each meal. • Serves as the troop leader in the absence of the Scoutmaster. • Is responsible for the care and neat appearance of all equipment. • Assists in conducting jamboree promotion rallies and in recruiting individual Scouts to • Is responsible for transportation of personal attend the jamboree. baggage to and from the jamboree. • Participates in pre-jamboree training. Third Assistant Scoutmaster • Works with the assistant senior patrol leader (Scheduling and Records) in administer­ing troop operations. • Assists in conducting jamboree promotion rallies and in recruiting individual Scouts to • Is responsible to the Scoutmaster for attend the jamboree. program and activities­ of the troop. • Participates in pre-jamboree training.

16 • Works with the troop scribe in the handling Quartermaster of troop re­cords and the scheduling of troop • Is responsible for troop equipment participation in jambo­ree activities. and supplies. • Encourages Scout news correspondents to • Works with the second assistant Scoutmaster send news to their hometowns. for storage and issuance of all equipment • Maintains a relationship with the Jamboree and supplies belonging to the troop or “Media Experience.” issued to it at the jamboree. • Responsible for troop first aid and contacts • Maintains an inventory of all equipment the subcamp medical officer on serious cases. and supplies, and is responsible through the second assistant Scoutmaster for the • Maintains the general morale of the troop, return in good repair of all equipment to including the distribution of mail and other the assigned subcamp staff member. communications. Scribe Senior Patrol Leader • Is the custodian of all troop records. • Serves as the top boy leader of their troop. • Works directly with the third assistant • Maintains information on the whereabouts Scoutmaster in han­dling registration of troop members. procedures and in keeping such records • Works directly with the Scoutmaster in as required. administering troop operations. • Keeps the log of the troop and carries out • Through the patrol leaders, is responsible other duties as may be assigned to him by for the appearance of Scouts with regard the Scoutmaster. to cleanliness and proper uniforming. • Assists the third assistant Scoutmaster • Maintains schedules within the troop in registering and helping Scout camp covering reveille, meal hours, and news correspondents. other special assignments received from subcamp staff. Chaplain Aide • Organizes all formations of the troop. • Helps with troop program planning, considering religious holidays and • Makes bed checks at taps each evening including religious observances during and reports and accounts for all members troop activities and travel­ing to and of the troop to the Scoutmaster. from the jamboree. Assistant Senior Patrol Leader • Assists in planning and carrying out • Acts in the absence of the senior patrol troop religious activities. leader and assists the senior patrol leader • Informs troop members about the religious as directed. emblem program of their faith • Works with the first assistant Scoutmaster and how it is earned. in administering troop activities.

17 • Encourages troop members to live up to the at events and to help recruit staff for the ideals of the Scout Oath and Scout Law. jamboree. The regional teams are led by the regional chairman (volunteer) and the regional Historian coordinator (professional). • Keeps a logbook about the troop’s meetings The regional chairman reports to the regional and activities. vice president of Outdoor Adventures • Keeps a scrapbook of newspaper clippings and must: and other items about the troop’s activities. • Work in collaboration with area and • Collects photographs from other troop council jamboree chairs. members to make a photo album of the • Disseminate information from the troop’s activities. jamboree administration. Patrol Leader • Schedule and chair monthly meetings/ • Receives assignments for patrol members teleconferences of area jamboree chairs. from troop leaders. • Ensure that all areas have active • Informs members of the patrol of jamboree chairs. assignments and sees that they are • Ensure that each area has a jamboree carried out. ambassador. • Sees that patrol tents, equipment, and the • Ensure that chairs and ambassadors have area around the tents are kept neat, clean, adequate training and current information. and orderly. • Schedule the appropriate ambassadors to • Knows the whereabouts of every member promote the jamboree and recruit staff at of the patrol. all scheduled regional events. • Manages the dynamics of the patrol to • Assist each area jamboree chair in scheduling the point where, when called upon by the jamboree ambassadors to promote and senior patrol leader, they can report and recruit staff and youth participants for the account for full membership. national jamboree at all area and council events including: area meetings and workshops, Assistant Patrol Leader council camporees, merit badge events, • Acts in the absence of the patrol leader. commissioner colleges, University of Scouting • Assists the patrol leader as directed. programs, and similar opportunities. • Monitor the engagement and performance Regional Coordinators of area jamboree chairs and area jamboree Regional and Area Support ambassadors. Each of the four regions has a team in place to assist the councils in filling their contingents through promotion programs and assistance

18 The regional coordinator reports to the • Attends monthly meetings/teleconferences regional director and: of area jamboree chairs. • Provides staff support to the volunteer • Ensures that all assigned councils have an regional, area, and council jamboree chairs. active jamboree chair. • Assists in disseminating information from • Ensures that all chairs and ambassadors have the jamboree department to the regional, adequate training and current information. area, and council chairs. • Schedules their area jamboree ambassador(s) • Assists the regional chair in scheduling to promote and recruit staff and youth monthly area jamboree chair meetings/ participants for the national jamboree at teleconferences. all area and council events including: area • Assists the regional chair in ensuring that meetings and workshops, council camporees, each area has an active jamboree chair. merit badge events, commissioner colleges, University of Scouting programs, and • Assists the regional chair in ensuring that similar opportunities. each area has an active jamboree ambassador. The area director reports to the regional • Ensures that all chairs and ambassadors have director and: adequate training and current information. • Provides staff support to the area jamboree • Assists each area jamboree chair in scheduling chair and ambassador(s). area jamboree ambassadors to promote and recruit staff and youth participants • Assists in disseminating information from for the national jamboree at all area and the jamboree department to the area council events including: area meetings and jamboree chair and ambassador. workshops, council camporees, merit badge • Assists the area chair in ensuring that events, commissioner colleges, University of all assigned councils have an active Scouting programs, and similar opportunities. jamboree chair. The area teams are led by the area jamboree • Assists the area chair in ensuring that all chair (volunteer), the area director (professional), chairs and ambassadors have adequate and the area jamboree ambassador (volunteer). training and information. The area jamboree chair reports to the • Assists the area chair in scheduling area regional jamboree chairman and: jamboree ambassadors to promote and recruit • Works in collaboration with the regional staff and youth participants for the national jamboree chairman and council jamboree at all area and council events. jamboree chairs. The area jamboree ambassador reports to • Disseminates information from the the area jamboree chair and: regional jamboree chairman and the • Works in collaboration with the regional, jamboree administration. area, and council jamboree chairs.

19 • Disseminates information from the regional • All individual Scouting units will be preparing and area jamboree chairs to assigned councils. their meals in their assigned living area. • Attends monthly meetings/teleconferences • All program activities will be occurring outside as scheduled by the regional jamboree chair. of the base camp and subcamp areas. • Promotes and recruits staff and youth • There will be one headquarters area within participants for the national jamboree at each subcamp for assistance. all area and council events, including: area • There will be medical facilities in each of meetings and workshops, council camporees, the five base camps. merit badge events, commissioner colleges, If you have additional questions, please contact University of Scouting programs, and the jamboree administration at similar opportunities. [email protected] Please call on these team members for If you find any item at the jamboree, take it assistance in your council. to the near­est “lost and found.” Mark the item Base Camp and Subcamp Operations with your name, unit number, and where it Consistent with the new model introduced at was found. the 2013 Jamboree, the base camps and subcamps will not be operated by specific regions. Here are some specifics to help you understand what to expect. • There will be five participant base camps. • There will be four subcamps per base camp. • The subcamps will be divided into five neighborhoods per subcamp (10 Scouting units per neighborhood). • Your troop/Venturing group will be camping beside other Scouting units from all over the country. • Each base camp and subcamp will have staff leadership from different regions. • Two youth participants will be rooming together in one tent. • Adult leaders will have individual tents. Both the youth and leader participant tents will be dome-style tents with cots provided.

20 Money Financial Assistance Fees Councils are urged to include in their planning The 2017 Jamboree participant fees are the impor­tance of having representative as follows: jamboree units. These units should take into account all race, ethnic, religious, and economic Youth participants—$975 conditions present in the population groups Adult leaders ages 18-25 through in the territory served by the council. Local July 18, 2017—$487.50 support is frequently available to provide Adult leaders age 26+ on or after camperships for youth who might not other- July 18, 2017—$975 wise be able to attend the national jamboree. An orderly plan should be developed to The payment schedule is as follows: accommodate needy participants. This plan A deposit of $7,000 per Scout troop and $1,750 should include: per Venturing group ($175 per person) is due to • A goal for representative participation the National Council on or before February 29, 2016. A late fee of $2,000 per Scout troop and • Requirements for scholarship aid $500 per Venturing group ($50 per person) will • Degrees of aid from partial to full scholarship be assessed on March 1, 2016. (including uniform and equipment needs) A payment of $16,000 per Scout troop and • Scholarship fundraising plan $4,000 per Venturing group ($400 per • List of selective prospects for funding person) is due to the National Council on or before September 30, 2016. A late fee of • Clearing and coordinating prospects with $2,000 per Scout troop and $500 per finance committee Venturing group ($50 per person) will be • Jamboree campership fundraising team assessed on October 1, 2016. (must follow guidelines of BSA fundraising) A final payment of $16,000 per Scout troop Prospective sources of funds may be found and $4,000 per Venturing group ($400 per in service clubs, civic clubs, chartered person) is due to the National Council on or organizations, corporations, founda­tions, before January 31, 2017. A late fee of $2,000 and selected major contributors. Information per Scout troop and $500 per Venturing to assist your committee may be found in: group ($50 per person) will be assessed on February 1, 2017. Guidelines on Product Sales and Policy Issues, No. 35-373 The payment schedule does not account for any leaders between the ages of 18 and 25 Foundation Resource Manual, No. 35-530 ($487.50 instead of $975). To allow time for all Project Sales Manual, No. 35-603 leadership roles to be filled within the council, Some national jamboree campership funds are these discounts will be applied to the amount available through your region coordinators. For due on the council’s final invoice. National more information, visit www.bsajamboree.org. campership awards will also be credited to the final council invoice.

21 Councils are invoiced by jamboree National Refund Policy for Councils administration through national accounting. This refund policy relates to the payment of Invoices are generated no later than the last funds between local councils to the jamboree day of the month prior to the payment due for troop and/or crew participants. date. Copies of the invoices will be mailed to Any refund requested by local councils must councils. They also may be requested from be approved by the Scout executive and then your state credit representative in the submitted in writing to Treasury Office. [email protected]. The national jamboree fee charged to the Requests for refunds resulting from a change councils covers the expense of program in the overall size of a council contingent, material, food, insurance, and equipment as which must be coordinated/approved through well as the use of a tent, cot, dining shelters, the appropriate region coordinator prior to stoves, fuel, and cooking utensils during your submission to the jamboree office, will be adventure at the jamboree. The national fee evaluated on a case by case basis through also includes a “Jambo 17 Kit,” the contents of April 30, 2017. which will be announced at a later date. No fees are refundable after April 30, 2017. Each council will set its own jamboree fee, including the deposit and payment schedule, Refund requests received through March 31, based on travel and tour expenses and the 2017 will be processed within eight weeks national payment due dates. following receipt of the request. Refund Policy* Refund requests received after March 31, 2017 will be processed between August 1, 2017 and If an individual has signed up to attend the September 30, 2017. jamboree and then finds he or she cannot attend, a refund may be processed by the Refund requests received after the jamboree local council only if they have a replacement will not be considered. contingent member. Individual refund National Refund Policy for Staff Volunteers requests should be submitted to the local This refund policy relates to the payment of jamboree coordinator. staff volunteer fees directly to the national jamboree office. *Local councils set their specific cancellation and refund policies for individual contingent members. Requests for refunds from In cases where the request involves shifting individual members of a council contingent are the between jamboree positions (e.g., a registered responsibility of the local council. staff member who is needed as a council contingent leader), a full refund will be made Requests for refunds from individuals are regardless of the date of the request. the council’s responsibility and will not be accepted. Staff member refund requests will be processed as follows: • If a position has not been offered, all submitted fees are refundable. 22 • If a position has been offered (regardless of whether or not it has been accepted): —$75 is nonrefundable through December 16, 2016 —$175 is nonrefundable from January 1, 2017 through April 30, 2017 —No fees are refundable in the case of requests received after April 30, 2017 • If the request is made as the result of military orders, a relocation caused by an employment change, or a documented medical condition: —100 percent is refundable through December 31, 2016 —$25 is nonrefundable from January 1, 2017 through March 31, 2017 —$50 is nonrefundable from April 1, 2017 through May 30, 2017 —$75 is nonrefundable from June 1, 2017 through June 30, 2017 —No fees are refundable in the case of requests received after June 30, 2017

23 Support Services Transportation Trading Posts Transportation information will be provided in There will be trading posts operating in 2016 as soon as it becomes available. This convenient locations throughout the jamboree. information will include transportation options The following services and types of items and contact information. will be available in each trading post: Telephone Communications Souvenirs. An attractive line of jamboree souvenirs and other materials will be available As the frequency of cell phone usage increases, to send or take back home. telephone usage is becoming less of an issue. There are multiple cell phone towers on the Sundries. A varied assortment of hardware, property, plus back-up capabilities in case over-the-counter drugs, and miscel­laneous of emergencies. items will be on sale. All emergency phone calls must be made to Snacks. Drinks, milk, candy, and light meals a specific number that will be sent to councils will be avail­able. before the jamboree. Payments accepted will include cash and Messages will then be delivered to the person’s credit card. subcamp headquarters. Persons will then Prices charged for all merchandise and return calls from predesignated locations services at jamboree trading posts will be throughout the site. similar to the prevailing prices of comparable It is important that someone be appointed to merchandise in cities and towns in the area. receive emer­gency calls that may come into Cooking and Eating the council service center during the jamboree. New to this jamboree, Scouts will have the Council service centers must have on file the opportunity to select their own food for names, ad­dresses, and phone numbers of breakfast, lunch, and dinner at jamboree parents or guardians of each youth member grocery stores. Products stocked in the and spouse or relative of each unit leader grocery stores will be sized for units to eat as a and staff member to contact in case of troop/crew for breakfast and dinner, not as an emergency. The home and business individual patrols. Lunch items in the grocery telephone numbers must also be on file. stores will be cases of individual products so Each council is asked to appoint someone participants may pack their own lunches to to be responsible for handling emergencies take with them as they leave their camping day and night during the jamboree. Your area for the day. jamboree unit leaders must have the name Proper training in food preparation techniques and phone numbers of the key persons to prior to the jamboree will help ensure an contact in the council. enjoyable experience for all unit members. It is the responsibility of the assistant Scoutmaster or adviser in charge of physical arrangements to give oversight to the

24 preparation and serving of meals within Special Diets the unit. Prior menu planning will be essential The Jamboree Food Team will aid Scouts, to ensure grocery shopping is completed leaders, and staff who have special dietary quickly and efficiently. Additional suggestions requirements in the following ways: on menu planning will be provided when the Scouts and leaders attending the jamboree jamboree grocery list is published. will be able to choose their meals under a new Duties will include: model of food distribution where units go to a • Ensuring safe practices are followed in the designated “grocery store” in or near their handling and preparation of food base camp area and select from a wide variety of common grocery items to prepare their • Working through and with the youth meals. The grocery store plan will include leadership to train and oversee the tasks products that accommodate kosher, halal, of selecting food and food supplies at the gluten-free, vegetarian, and vegan diets. A list grocery store, food preparation, serving, of items that the Jamboree Food Team plans and cleanup to carry in the grocery stores will be published • Consulting with youth cooks regularly on in advance of the jamboree and will indicate the most effective ways to prepare daily which items meet common dietary food selections restrictions. During the jamboree, those items • Meeting with the youth cooks and giving will be marked in the grocery store with briefings on food preparation and industry-standard labels and symbols, just as safety precautions one finds when shopping elsewhere. The Jamboree Food Team has also arranged for • Overseeing cleanup operations after food items meeting various dietary plans to each meal be included in the offerings at the staff Grocery Store Items and Menu Cookbook dining hall. In early 2017, the list of items that will be During online registration, each Scout, leader, stocked in the Jamboree Grocery Stores and and staff member will be asked whether he a jamboree menu cookbook with meal ideas or she has dietary preferences or restrictions. that can be made from stock items at the The Jamboree Food Team will then use this stores will be made available online. information to determine what foods are stocked at the grocery stores and what Cooking Equipment special diets will be supported at the staff The unit equipment package furnished by the dining hall. Therefore, it is important that jamboree will include propane stoves with the individuals indicate these needs during the fittings necessary to use the provided tanks registration process. and fuel for all meal preparation. Under no circumstances should participants bring The Jamboree Food Team recognizes that cooking appliances, fuel tanks, or fuel. there are many potential dietary restrictions as well as common diets (e.g., low-calorie and low-carbohydrate) and common food allergies

25 (e.g., to citrus fruit, dairy, eggs, fish, nuts/ peanuts, and shellfish). Individuals will need to consider this, and avoid such items in the grocery stores and when cooking in camp or in the staff dining hall. In addition, remember that the Food Team cannot feasibly plan for all specific dietary needs of all persons attending the jamboree. Therefore, anyone with special food requirements for medical reasons (after medical permission to attend jamboree is granted), or personal dietary beliefs, must make their own arrangements to meet those needs by bringing nonperishable food with them—just as they would bring their own medications. Staff Dining Staff will be dining at one centralized area in the Echo base camp. Meals served there will be breakfast and dinner. Staff will pack their own lunch to take with them once they leave for the day.

26 Program The national Scout jamboree showcases the produced by the BSA Jamboree broad range of activities available within Department and Supply Group. The Scouting. Those activities are conducted at shakedown provides the perfect opportunity many high-adventure venues found at the for both leaders and youth to view this video, Summit Bechtel Reserve. While Scouts and which details what to expect upon arrival, the Venturers attending the jamboree will have the equipment each unit will use, and other chance to experience some of these high- useful information to help prepare each adventure venues, capacity constraints and the unit for its jamboree experience. sheer number of attendees will make their • Emphasize the place of the Scout Oath experience very different than one received and Scout Law at the jamboree. during a Summit high-adventure experience. Contingent leaders should help Scouts, • Practice jamboree-style camping and Venturers, and parents understand that the cooking skills. jamboree is primarily a social event that celebrates Scouting, not a high-adventure Program Elements experience. The 2017 National Jamboree at the Summit will be filled with new programs that will Pre-Jamboree Training/ excite Scouts from all across the country. Council Jamboree Shakedown We will be delivering the jamboree program It is recommended that pre-jamboree training at the adventure activity areas on site, for Scouts and leaders be conduct­ed by the the Summit Center, the New River Gorge council jamboree committee and jamboree unit National River Area, communities throughout leaders under the direction of the council southern West Virginia, and the summit of the jamboree training chairman. When there is a Summit—Garden Ground Mountain. multicouncil unit, the area or regional jamboree coordinators will assist in the training program. Adventure Areas The adventure areas will offer 15- to 30-minute It is recommended that the training be activity experiences to get the Scouts’ and held in May or June 2017. The purpose and Venturers’ blood pumping. Most activities will objective of this shakedown training is to be available on a first come, first served basis help identify and select the leadership for and will be designed for maximum throughput. the jamboree unit contingent. Here are Certain activities that have very limited some other recommendations to ensure a throughput capacity will be scheduled by a successful shakedown to prepare your unit “lottery” system. More details on this system for the jamboree: will be provided to unit leaders at a later date. • Help the youth get to know one another. Adventure Valley will be home to The Rocks • Create team-building games and activities for (rock climbing), Low Gear (cross-country the youth which, in turn, will help select their mountain biking), High Gear (downhill jamboree youth leadership and mountain biking), The Ropes (challenge other positions. courses), The Zip, and lake kayaking. • All of the troop equipment, including tents, The Canopy is home to the Summit’s canopy dining flys, cooking materials, etc., will be tours. Soar through the trees on a series of zip provided upon your arrival. Each council lines 50 to 80 feet in the air. jamboree unit will be provided a tutorial video 27 Thrasher Mountain will be home to The Park Scout or Venturer when he or she arrives at the and The Trax. The Park houses the Summit’s specific adventure areas. Participants without a first-rate skateboarding facilities. At The Trax tag will be treated as nonswimmers. participants will find the Summit’s thrilling BMX and mountain board courses. A disc The Summit Center golf area will also be located a short stroll The Summit Center will be the hub of from The Trax. jamboree activity set between the villages and the activity areas, and the only area open to The Bows and Barrels shooting sports at the 2017 Jamboree will offer the widest variety of day visitors. On specific days, visitors may pay shooting sports activities ever. Shotguns, rifles, a fee and visit the Summit Center to pistols, 3-D archery, and sporting arrows. experience all it has to offer. The center will be open to regular jamboree participants, but Aquatics activities will be located at the day visitors may not visit the base camps or Summit’s man-made lakes (Goodrich Lake activity areas. The Summit Center will be and Lake B), as well as The Pools. Goodrich home to the stadium shows, the military Lake will be home to fishing, basic kayaking, exhibits, conservation trail, Disabilities paddleboarding, and an expanded Water Awareness Area, Sustainability Treehouse, Reality obstacle course. Lake B will be home merit badges, and a wide variety of other to advanced kayaking. The Pools will be home exhibits and displays. to scuba diving and free swim. The Conservation Trail is located in Summit The STEM Quest area will offer high-tech, Center (near Boulder Cove along Goodrich state-of-the-art exhibits. Lake) and features activities and exhibits from Aquatics Program and Swim Classifications conservation agencies and organizations. The In order for Scouts and Venturers to participate in Conservation Trail provides hands-on the unique aquatics activities at the Summit, education about the natural world and how we including the off-site River Rafting adventure, interact with it. they will need to be classified for swimming prior Also located in the Summit Center is Action to arrival at the jamboree. These classifications Point, which has smaller preview versions of are nonswimmer, beginner, and swimmer. activities taking place in the activity areas. Jamboree Scoutmasters are responsible for swim Jamboree Trek classification checks and issuing buddy tags to their Scouts or Venturers during the scheduled For one day of the jamboree, each unit will hike jamboree troop campout or pre-jamboree to Garden Ground Mountain, the summit of training. Each tag will be marked with the the Summit. Upon reaching the top, hikers will participant’s name and swim classification. take part in pioneering, buckskin games, Correct certification by Scoutmasters is a serious Highland Games, and Native American and trust, since the life of a boy or girl could depend other historical activities. on it. A single buddy tag will be issued to the participant for the supervised aquatics activities at the jamboree and must be presented by the

28 Messengers of Peace Day of Service water in reusable water bottles, not commercial The Messengers of Peace Day of Service bottled water. For any and all refuse generated, (MOPDOS) program during the 2013 recycling bins will be located throughout the national jamboree was a huge success for both Summit to make sure that everything is recycled the jamboree participants and the local that can be. communities where the projects were Unit Banners executed. For 2017 there will be two options Jamborees stir color and excitement! Every for units to complete the MOPDOS activity. troop and Venturing group is encouraged to Most units will do this activity during one day bring a troop or crew banner, identifying them of each of their jamboree experiences. Units by number, geography, and council. Banners with travel itineraries that allow for it will be must be vinyl, 1 foot by 8 feet, with grommets offered the chance to do their MOPDOS in each corner. They are to be erected in the project en route to the jamboree or possibly unit campsite. Have fun with this! Be creative on their way home after the jamboree. More and showcase your home area! details on these options will be provided to unit leaders at a later date. In either option, Medical Requirements Scouts and Venturers will visit one site in West Weather conditions at the jamboree can Virginia and perform service that will have a range from being hot and humid during the lasting impact in that local community. day to mild temperatures in the evenings. Messengers of Peace Day of Service Rain is more common at the Summit due to Equipment. For the Messengers of Peace Day its location in the Appalachian Mountains. of Service, participants will need to wear long Jambo­ree activities are very strenuous. It is pants, long-sleeved shirts, and hiking boots. crucial that everyone arrive fit and prepared, and drink plenty of water while at the jamboree. Scheduled and Unscheduled Time A few programs at the 2017 jamboree will be Physical Examination scheduled, but there will be plenty of time for All participants must submit certifica­tion Scouts and Venturers to choose those activities of physical fitness on the official BSA Annual that they most enjoy. Over the 10 days of the Health and Medical Record. Maintenance of jamboree, Scouts and Venturers will spend one good health in a jamboree camp is of utmost day on the jamboree trek, one day participating importance, and it is with this objective in in the Messengers of Peace Day of Service, and mind that the following must be enforced: one half-day in a scheduled technology activity. • Participants will be expected to get a The rest of the time, they will be able to complete examination by a licensed participate in the adventure programs or visit the health-care practitioner. Summit Center. • It is recommended that the examination Nature and Conservation take place not fewer than 30 days or It is the goal of the Summit and the 2017 more than 12 months before departure Jamboree to be as “green” an operation as is to the jamboree. possible. Scouts will be asked to carry drinking

29 • Participants will go through a medical These statements need to be submitted with screening prior to arrival. It is imperative the medical form. that all medical forms are submitted by the published deadlines so that prior approval Physical Fitness—Be Prepared! for participation occurs before you leave for The jamboree is a physically demanding the jamboree. In the event a leader is found experience. While much of the site is level, medi­cally unfit upon arrival at the Summit, there are regular changes in grade as part of he or she cannot serve and must return everyone’s daily schedule. A number of our home at his or her own expense. activities require more stamina and fitness, too—climbing, rappelling, rafting, mountain Immunizations biking, and skateboarding. It is essential that When attending Boy Scouts of America all participants and staff are prepared for their programs or activities that require an Annual Summit jamboree experience. Health and Medical Record or specialty Being overweight has been shown to increase physical exam to be completed, it is required to the likelihood of certain diseases and other have a current tetanus immunization. The health problems: hypertension, heart attack, following immunizations are strongly hyperlipidemia, and stroke. Anyone who recommended: is obese and has multiple risk factors for • Hepatitis A cardiovascular/cardiopulmonary disease would be at much greater risk of an acute • Hepatitis B cardiovascular/cardiopulmonary event • Diphtheria, pertussis imposed on them by the environmental • Meningococcal stresses of the Summit. The BSA’s goal is to prevent any serious health-related event • Polio from occurring, and ensuring that all of the • Measles, mumps, and rubella participants and staff are “physically strong.” • Varicella The Centers for Disease Control suggests using a body mass index as a screening tool • Influenza for obesity; it is easy and only requires Exceptions to Immunization on knowing your height and weight. The BMI Medical or Religious Grounds is a governmental calculation based on nationwide statistics that takes into account If there is a medical or religious reason why you variables that include geography, age, and cannot comply with vaccina­tion requirements, sex. The simple online calculator to determine obtain a statement to that effect from a your BMI can be found at www.cdc.gov/ physician if it is an exemption on medical healthyweight/assessing/bmi/. grounds. If you aren’t immunized due to religious reasons, you must also provide a statement to that effect that includes specific reasons, so it can be given full consideration by the jamboree medical staff.

30 The CDC defines the BMI Healthy Weight medical staff will have final determination as follows: of full jamboree participation. • If your BMI is less than 18.5, it falls within the The jamboree will consider for participation “underweight” range. applicants with a BMI of 32.0 to 39.9 and/or • If your BMI is 18.5 to 24.9, it falls within the one of the following risks: “normal” or Healthy Weight range. • Hypertension • If your BMI is 25.0 to 29.9, it falls within the • Diabetes mellitus “overweight” range. • Tobacco use • If your BMI is 30.0 or higher, it falls within • Dyslipidemia the “obese” range. The BMI is just one of the factors to be considered, and we will take • Prior heart attack those other “co-morbidities” into account as • Coronary angioplasty/stent we make our decisions about an individual’s • Prior stroke or transient ischemic inclusion in the jamboree. The national attack (TIA) jamboree at the Summit has some challenging adventure venues but is not a • Coronary artery surgery 24/7 high-adventure experience, so we have • Family history of premature modified the criteria for the jamboree. (before age 55) coronary artery disease Accordingly, it is the policy of the • Sleep apnea requiring CPAP or BiPAP 2017 National Scout Jamboree that: • COPD The jamboree will uphold a decision by an applicant’s personal health-care practitioner Applicants may be requested to provide to deny participation for medical reasons. further documentation, including cardiac testing, pulmonary testing, or further The jamboree will accept applicants who are information from their physician to ensure recommended for participation by a health the applicant’s ability to participate. care practitioner and who have a BMI of 31.9 or less. Jamboree medical services will provide specific instructions to the practitioner to The jamboree medical staff will review all determine eligibility. applicants with a BMI of 32.0 to 39.9 and consider jamboree participation based on The BSA cannot accept any applicant with 1) health history, 2) submitted health data, a BMI of 40.0 or higher. Youth applicants and 3) recommendation of the applicant’s with a BMI in excess of 40 will be evaluated personal health-care provider. For applicants on a case-by-case basis. with a BMI higher than 31.9, a recommendation of “no contraindications for participation” by the applicant’s personal health-care provider does not necessarily guarantee full jamboree participation. The jamboree

31 In order to plan, prepare for, and support in all jamboree buildings, tents, and vehicles. the participants who have these medical While in BSA uniform and/or on duty, conditions, an individual evaluation of each smoking or the use of smokeless tobacco is situation by the national medical team is not permitted. The use of tobacco by visitors required. There may be instances where or off-duty, non-uniformed staff or leaders proper medical support at the jamboree will be restricted to designated areas. site is impossible. Under such circumstances, participation may be denied. Alcohol Policy The following statement is approved by the Medications National Executive Board of the Boy Scouts Leaders need to treat youth medications as of America. they would on any unit campout or when The current Guide to Safe Scouting states: attending summer camp. Medications are to be secured and dispensed by the unit’s leaders “It is the policy of the Boy Scouts of America throughout the jamboree, as well as while that the use of alcoholic beverages and traveling to and from the Summit. It is controlled substances is not permitted at recommended that the unit bring a small lock encampments or activities on property owned box to store these medications. and/or operated by the Boy Scouts of America, or at any activity involving participation of Medications needing refrigeration while at the youth members.” jamboree can be stored at the medical service location nearest your assigned camping Accordingly, it is the policy of the 2017 location. While you are traveling to and from National Scout Jamboree that alcoholic the jamboree, you will need to keep these beverages and controlled substances are medicines at their required temperatures by not permitted. using a small cooler, etc., if needed. Insurance Tobacco Policy Accident and sickness insurance will be provided The current Guide to Safe Scouting states: to all those attending the 2017 Jamboree. The cost of this insurance is included in the “Adult leaders should support the attitude jamboree fee. that they, as well as youths, are better off without tobacco in any form and may not Jamboree coverage for registered members allow the use of tobacco products at any of the BSA will be effective during their stay at BSA activity involving youth participants. the jamboree. Council insurance policies cover All Scouting functions, meetings, and travel periods between their home and the activities should be conducted on a smoke- jamboree site. Scouts and adult leaders who free basis, with smoking areas located away are registered for official pre- or post-jamboree from all participants.” tourist trips will be covered during that period as well as part of their council’s insurance Accordingly, it is the policy of the 2017 coverage. There is no coverage for any National Scout Jamboree that smoking and unofficial pre- or post-jamboree tourist trips. the use of smokeless tobacco is prohibited

32 Scouts and adult leaders are also covered under this program during the time of their pre-jamboree training. Scouts and adult leaders attending the jamboree as representatives of international Scout associations will be covered from their time of arrival in the United States to their arrival at the jamboree site, during their stay at the jamboree, and during the return to the point of departure from the United States. Jamboree staff members are also covered on the same basis. Coverage is not applicable to employees of the BSA (national and local councils) while they are covered by any statutory workers’ compensation policy. Religious Observances Chaplains representing many faiths will be at the jamboree to conduct services and provide personal counseling. Participants and staff also are encouraged to visit the religious relationships tents in the Summit Center. Religious observances and chaplain services for Scouts, leaders, and staff of all faiths will be coordinated by a chaplain for each faith. There will be a daily devotional guide available for individual use. The schedule for religious services will be published as soon as it is available. Visitors The jamboree will be open to visitors on certain days. As soon as the schedule and fees are available, they will be published on www.bsajamboree.org.

33 Equipment What to Bring Four or five Scout/jamboree T-shirts/polo/ It is important that participants pack the activity shirts (antimicrobial synthetic is good) right items. Three or four BSA uniform shorts/longs • Personal Gear Three or four pairs of BSA uniform socks 2'x2'x3' duffel bag One BSA Scout belt Sleeping bag (lightweight in stuff sack with Two or three pairs of hiking socks 30 degree rating is good) Two or three other pairs of socks Eating kit (plate, bowl, and spork are adequate) Note: Arrival day, stadium show, Sunday Reusable lunch bag (Disposable plastic bags religious observances, and departure day are will not be provided.) uniform days; other times may be determined Two 1-liter water bottles by your staff leader. Other days are Scout/ jamboree T-shirts or activity shirts with Toiletry kit (keep it small) uniform shorts/longs. Two bath towels • Optional Two hand towels Air or travel pillow Two washcloths Swimsuit Flashlight Water shoes Sunscreen Sunglasses Non-aerosol insect repellent Solar camp shower (three-gallon) Day pack The Summit has a network of tanks, pipes, • Clothing and filters that serves as our greywater system. Two uniforms As a result of the greywater system and the Long pants (required for Messengers of Peace ambient-temperature showers, the amount of water required per person has been reduced Day of Service) by nearly two-thirds. And by reusing our water, Good, broken-in hiking boots the size of the wastewater system has been reduced by half. Lace-up shoes (lightweight sports) We are so excited that our Scouts and Scouters Rain gear (simple, lightweight) are finding inexpensive, renewable ways to heat Scout headgear the water for showers. We just ask that you remain respectful of the overall water-consumption One jacket or sweatshirt (synthetic is good) goals on-site. If you are considering a solar camp shower, please limit yourself to three gallons or Two sets of sleep clothes less in size. Your water-resourcefulness will go a Five pairs of underwear long way in making sure the Summit’s systems are not overstressed.

34 • Troop/Crew Equipment One first-aid kit One small medicine lock box One troop flag Unit banner

Items Provided by the BSA All tents with ground covers All cookware, except personal mess kits All cooking supplies All dining areas/facilities in each troop site All tools to set up tents, etc. Picnic tables Cots

35 2017 National Jamboree Local Council Information Sheet

DATES ____/____/2017 through ____/____/2017

TRAVEL PLANS The______Council jamboree contingent will leave ______(insert location) on ______(insert date) and fly to______(insert travel destination). Our tour will include ______(insert details).

The contingent will arrive at the Summit on July 19, 2017, and camp there through the morning of July 28, when we will return to______(departure airport/location) for the return flight to ______(final destination). (If additional travel is scheduled after the jamboree, include that information.)

ORGANIZATION The jamboree is on a first-come basis to everyone who qualifies. After troops have been filled, a stand-by list of alternates will be established. Scouts will be assigned to a jamboree troop consisting of 36 Scouts and four adult leaders, or a Venturing group consisting of eight to nine Venturers and one to two adult leaders. You will be a member of a patrol within the troop or crew. The council contingent will consist of ______(insert number) troops from the council and ______(insert number) Venturing groups from the council.

TOTAL COST $______(insert fee for all youth) $______(insert fee for all leaders)

PAYMENT SCHEDULE Deposit $______(deposit amount) Due ______/______/______(payment due date)

Second payment $______(Second payment amount) Due ______/______/______(payment due date)

Final payment $______(deposit amount) Due ______/______/______(payment due date)

FEE INCLUDES The jamboree fee covers all transportation, tours, admission fees, meals, lodging, patrol and troop equipment, insurance, and training camp before the jamboree. Your expenses will be personal equipment, uniforms, and spending money. The fee is based on an airfare of $______(estimate). If this increases, the total jamboree fee may increase accordingly.

REFUND POLICY If you sign up for the jamboree and cannot attend, you will receive a full refund from the ______Council (insert council name), as long as there is an alternate to take your place. In the event there is no alternate, ______(insert alternate refund policy).

36 Boy Scouts of America Suspected Child Abuse Reporting Form

The following information was provided to: (name/position)

______

Phone No. and address ______

Additional witness: ______(Name/Phone No./Address)

______

Name of suspected abuser ______

Address ______

Phone No. ______Scouting position______

Child’s name______Date of birth______

Jamboree unit number______Address ______

Parent’s name ______

Address ______Phone No. ______

Physical indicators observed ______

______

Behavioral indicators observed ______

______

Other indicators observed/known ______

______

Reporter’s name and position ______

Date of report ______Signature ______

Printed name ______37 to to Units None 5 a.m. 9 p.m. Friday NOON NOON Depart Closed Closed Last Day 7/28/2017 to Depart Staff Begins Staff Begins Show 4 p.m. 4 p.m. 4 p.m. 8 a.m. - 9 a.m. - 8 a.m. - 6 p.m. - Closing Closing 7:30 p.m. 7:30 7/27/2017 Thursday 5 p.m. 5 p.m. 5 p.m. 8 a.m. - 9 a.m. - 8 a.m. - 7/26/2017* Wednesday open per below below per open 5 p.m. 5 p.m. 5 p.m. 8 a.m. - 9 a.m. - 8 a.m. - Tuesday Raise Colors Points - 12 7/25/2017* Adventure areas and Summit Center Summit and areas Adventure Lower Colors Daily 5 p.m. 5 p.m. 5 p.m. 8 a.m. - 9 a.m. - 8 a.m. - 7-8 p.m. Monday OA Show 7/24/2017* ** Various dedication ceremonies will be scheduled be Jamboree throughout dedication ceremonies the will ** Various *** Jewish and Muslim services be to held during this period times during these **** available be not activities All may TAPS REVEILLE ALL QUIET Event 5 p.m. 5 p.m. 5 p.m. Closed 1 p.m. - 1 p.m. - 1 p.m. - Sunday Worship Stadium Stadium Services 7/23/2017 12:30 p.m. 12:30 7:30 a.m. - Show 5 p.m. 9 p.m. 5 p.m. 8 a.m. - 9 a.m. - 8 a.m. - 7 p.m. - Stadium Stadium Saturday 7/22/2017 Show close 5 p.m. 5 p.m. 5 p.m. Friday 8 a.m. - 9 a.m. - 8 a.m. - 2017 NATIONAL JAMBOREE DAILY SCHEDULE JAMBOREE DAILY NATIONAL 2017 Worship Worship 7/21/2017* Services*** Services*** DINNER Raise Colors Points - 12 None 5 p.m. 5 p.m. Colors 8 a.m. - 8 a.m. - Thursday 7/20/2017*

to Units None Arrive 6 a.m. 5 p.m. 5 p.m. 4 p.m. NOON - NOON NOON - NOON meeting meeting Leaders’ Leaders’ Welcome 7/19/2017 Activities Furst Day Base Camp Base Wednesday Live stream Live Noon Areas Hours 6 a.m. 7 a.m. 8 a.m. 9 a.m. 8 p.m. 9 p.m. 7 p.m. 1 p.m. 2 p.m. 3 p.m. 4 p.m. 5 p.m. 6 p.m. Visitor Center 11 a.m. 10 a.m. 10 p.m. 7:30 a.m. 7:30 p.m. 9:30 a.m. 8:30 p.m. 8:30 9:30 p.m. 11:30 a.m. 10:30 a.m. 12:30 p.m. Adventure **** Summit **** * Special program days: Whitewater rafting: **2,800 Scouts per day on the river Day of Service: **6,000 Scouts per day offsite on service projects Garden Ground Mountain Hike: 6,000 Scouts per day hike Garden to Ground Mountain Theme

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