MEETING AGENDA MONITORING COMMITTEE Tuesday 27 May 2014 at 4 PM Council Chamber Chairperson: Cr Craig McFarlane Members: Cr Marie Pearce (Deputy) Cr Keith Allum Cr Shaun Biesiek Cr Murray Chong Cr Colin Johnston Cr Richard Jordan Cr John McLeod Cr Howie Tamati Mayor Andrew Judd MONITORING COMMITTEE TUESDAY 27 MAY 2014 MONITORING COMMITTEE Objectives: a) Ensure effective and efficient implementation of the long-term plan and annual plan under the Local Government Act 2002. b) Ensure delivery of significant activities in accordance with approved plans and policies. c) Monitor the council’s performance, progress and financial position against, and to ensure compliance with, legislation, strategies, policies and plans. Addressing the committee Members of the public have an opportunity to address the committee during the public forum section or as a deputation. A public forum section of up to 30 minutes precedes all committee meetings. Each speaker during the public forum section of a meeting may speak for up to 10 minutes. In the case of a group a maximum of 20 minutes will be allowed. A request to make a deputation should be made to the secretariat within two working days before the meeting. The chairperson will decide whether your deputation is accepted. The chairperson may approve a shorter notice period. No more than four members of a deputation may address a meeting. A limit of 10 minutes is placed on a speaker making a presentation. In the case of a group a maximum of 20 minutes will be allowed. Definitions in reports The reports contained in this agenda address the requirements of the Local Government Act 2002 in relation to decision making. For the purpose of clarity, the following definitions apply: Significance assessment refers to the degree of importance in terms of its likely impact on the current and future well-being of the district, as articulated by the seven Community Outcomes (Connected, Prosperous, Secure and Healthy, Skilled, Sustainable, Together and Vibrant); the persons likely to be affected by, or interested in, the matter; the extent to which strength of feeling exists or is known to exist on the issue; changes or potential changes to the levels of services currently offered to the community and therefore the current and future capacity of the council to perform its roles; and the financial and other costs of doing so. Views of those affected refers to those persons, including tangata whenua, who are likely to be affected by, or have an interest in, the issue. A description of the affected parties, a description of the processes, methods and levels of consultation used to identity their views; along with a summary of those views provide a means of presenting the community viewpoint on the issue. Where the views of those affected have not yet been sought, the future means of seeking those views will be set out. Tangata whenua considerations refers to those matters that the local authority must assess in relation to its undertaking of decisions. Where an option for the achievement of the objective of a decision involves a significant matter in relation to land or bodies of water, the local authority must take into account the relationship of Māori, and their culture and traditions with their ancestral land, water, sites, waahi tapu, valued flora and fauna and other taonga. Monitoring Committee Tuesday 27 May 2014 MONITORING COMMITTEE TUESDAY 27 MAY 2014 APOLOGIES None advised. DECLARATIONS OF INTEREST Elected members to indicate any conflicts of interest. PUBLIC FORUM None advised. DEPUTATIONS Gordon Graves – re Item A7 – Bell Street Streetscape Improvement Project A ITEMS FOR DECISION BY COMMITTEE A1 MINUTES Recommendation That the minutes of the Monitoring Committee meeting held on Tuesday 1 April be confirmed as a true and accurate record. A2 PUKEKURA PARK TENNIS CLUB INC NEW LEASE The purpose of this report is to obtain the approval of the Council to issue a new ground lease to the Pukekura Park Tennis Club Incorporated for the continued operation of its sports club. A3 PROPERTY (LAND) SALES REPORT The purpose of this report is to provide an update of land sales to 30 June 2014 and progress towards approval and sale of other Council owned properties. A4 WATER RESTRICTIONS 2013-14 The purpose of this report is to seek ratification of water restrictions imposed during the 2013/14 summer. A5 DELEGATED AUTHORITY CONTRACTS To inform the Council of contracts with a value in excess of $250,000 awarded since the last Council meeting. Monitoring Committee Tuesday 27 May 2014 MONITORING COMMITTEE TUESDAY 27 MAY 2014 A6 QUARTERLY REPORT ON COUNCIL ENERGY MANAGEMENT & GREENHOUSE GAS REDUCTION PROGRAMME - 1 JANUARY TO 31 MARCH 2014 The purpose of this report is to table the Energy Management Services Team report on savings made across the spectrum of Council operations in respect of electricity, gas, and fuel consumption and consequential reduction in green house carbon emissions through an in-house Energy Management Programme first initiated in 2006. The report covers the quarterly period 1 January – 31 March 2014. A7 BELL STREET STREETSCAPE IMPROVEMENT PROJECT: APPROVAL TO PROCEED This report summarises the consultation undertaken to date on the Bell Street Streetscape Improvement Project and subsequent actions by officers as requested at the Monitoring Committee meeting of 25 February 2014. Approval for the project to proceed is now requested. A8 MARCH PERFORMANCE REPORT The purpose of this report is to advise of the Council’s performance against the objectives in the Long-Term Plan 2012-2022 for the third quarter of the 2013/14 financial year (1 July 2013 to 31 March 2014). A9 VENTURE TARANAKI QUARTER THREE REPORT 2013/14 The purpose of this report is to present the Venture Taranaki Trust (Venture Taranaki) Quarter Three Report for the period 1 January – 31 March 2014 to the Council. A10 VENTURE TARANAKI TRUST – STATEMENT OF INTENT The report advises of the receipt of the Venture Taranaki Trust (VTT) Statement of Intent (SOI) for the year 1 July 2014 to 30 June 2015 and the following two financial years for the Council’s comments. A11 2014 NRB COMMUNITRAK SURVEY RESULTS The purpose of this report is to present the summary results of the 2014 NRB Communitrak Survey for the New Plymouth District Council. Monitoring Committee Tuesday 27 May 2014 MONITORING COMMITTEE TUESDAY 27 MAY 2014 A12 NEW PLYMOUTH AIRPORT: AMENDMENTS TO GROUND LEASES The purpose of this report is to seek the Council’s approval of a new ground lease at the New Plymouth Airport for Sky West Aviation Limited to construct an office and hangar building. This will also involve the termination of an existing lease to the O’Connor Family Trust and the variation of the existing lease to Taranaki Air Ambulance Trust. B ITEMS FOR RECOMMENDATION TO COUNCIL B1 ROAD STOPPING – 11 THE ENCLAVE, NEW PLYMOUTH The purpose of this report is to seek approval to stop and sell to the adjoining land owner at market value, a 680 square metre land parcel (subject to final survey) of unformed legal street comprising part of The Enclave, situated at Frankleigh Park. The freehold of the stopped road parcel would be amalgamated into the adjoining owners existing land title. B2 ROAD LEGALISATION: KAIPIKARI & MATAPO ROADS, URENUI The purpose of this report is to seek approval for: 1. The legalisation of areas of land to be acquired for road widening as well as an area of road formed over private land on Kaipikari and Matapo roads, Urenui. 2. The stopping of unformed legal road (ceases to be road) and to dispose of the freehold road parcels and amalgamate with the adjoining property, as compensation in lieu for land acquired. B3 ENERGY COST SAVINGS PROJECTS The purpose of this report is to: 1. Seek approval to implement a targeted Continuous Energy Optimisation Project. 2. Update the Council on work undertaken in relation to the feasibility of power generation using photovoltaics. Monitoring Committee Tuesday 27 May 2014 MONITORING COMMITTEE TUESDAY 27 MAY 2014 B4 GOVETT-BREWSTER ART GALLERY ACQUISITIONS REPORT The purpose of this report is to outline the rationale for the acquisition of nine art works as identified by the Govett-Brewster Art Gallery for its collection. The focus in this suite of acquisitions of work by Taranaki artists tells important Taranaki/ New Plymouth stories. The work by Thomson and von Sturmer is inspired by Len Lye. B5 ROAD NAMING – THE LINKS (STAGE 4B), LINKS DRIVE, BELL BLOCK The purpose of this report is to seek the Council’s approval to a new road name at Links Drive, Bell Block. The road is created by Stage 4B of subdivision consent SUB04/42084 for The Links subdivision. B6 ROAD NAMING – THE PADDOCKS SUBDIVISION, WAIRAU ROAD, OAKURA The purpose of this report is to seek the Council’s approval to two new cul-de- sac names at Wairau Road, Oakura. The two new roads are consented by subdivision consent SUB10/45196 at The Paddocks subdivision development for Oakura Farm Park Limited. B7 EXCLUSION OF THE PUBLIC FROM THE REMAINDER OF THE MEETING This report details items that are recommended should be considered with the public excluded, and the reason for excluding the public. Monitoring Committee Tuesday 27 May 2014 1 ITEM FOR DECISION ITEM A1 MONITORING COMMITTEE FILE REFERENCE: DP-14-02 DM 1552031 MEETING DATE: Tuesday 1 April 2014 at 4.30pm. VENUE: Council Chamber MEMBERS PRESENT: Councillor Craig McFarlane (Chairperson); Mayor Andrew Judd, Councillors Marie Pearce, Keith Allum, Shaun Biesiek, Murray Chong, Colin Johnston, Richard Jordan, John McLeod, Howie Tamati. NON-MEMBERS PRESENT: Councillors Grant Coward, Gordon Brown, Heather Dodunski Community Board Chairpersons Ken Bedford (Clifton), Doug Hislop (Kaitake) and Community Board Member Andrew Larsen (Waitara).