Monitoring Committee

MEETING AGENDA

MONITORING COMMITTEE

Tuesday 27 May 2014

at 4 PM

Council Chamber

Chairperson: Cr Craig McFarlane Members: Cr Marie Pearce (Deputy) Cr Keith Allum Cr Shaun Biesiek Cr Murray Chong Cr Colin Johnston Cr Richard Jordan Cr John McLeod Cr Howie Tamati Mayor Andrew Judd

MONITORING COMMITTEE TUESDAY 27 MAY 2014

MONITORING COMMITTEE Objectives: a) Ensure effective and efficient implementation of the long-term plan and annual plan under the Local Government Act 2002. b) Ensure delivery of significant activities in accordance with approved plans and policies. c) Monitor the council’s performance, progress and financial position against, and to ensure compliance with, legislation, strategies, policies and plans.

Addressing the committee Members of the public have an opportunity to address the committee during the public forum section or as a deputation.

A public forum section of up to 30 minutes precedes all committee meetings. Each speaker during the public forum section of a meeting may speak for up to 10 minutes. In the case of a group a maximum of 20 minutes will be allowed.

A request to make a deputation should be made to the secretariat within two working days before the meeting. The chairperson will decide whether your deputation is accepted. The chairperson may approve a shorter notice period. No more than four members of a deputation may address a meeting. A limit of 10 minutes is placed on a speaker making a presentation. In the case of a group a maximum of 20 minutes will be allowed.

Definitions in reports The reports contained in this agenda address the requirements of the Local Government Act 2002 in relation to decision making. For the purpose of clarity, the following definitions apply:

Significance assessment refers to the degree of importance in terms of its likely impact on the current and future well-being of the district, as articulated by the seven Community Outcomes (Connected, Prosperous, Secure and Healthy, Skilled, Sustainable, Together and Vibrant); the persons likely to be affected by, or interested in, the matter; the extent to which strength of feeling exists or is known to exist on the issue; changes or potential changes to the levels of services currently offered to the community and therefore the current and future capacity of the council to perform its roles; and the financial and other costs of doing so.

Views of those affected refers to those persons, including tangata whenua, who are likely to be affected by, or have an interest in, the issue. A description of the affected parties, a description of the processes, methods and levels of consultation used to identity their views; along with a summary of those views provide a means of presenting the community viewpoint on the issue. Where the views of those affected have not yet been sought, the future means of seeking those views will be set out.

Tangata whenua considerations refers to those matters that the local authority must assess in relation to its undertaking of decisions. Where an option for the achievement of the objective of a decision involves a significant matter in relation to land or bodies of water, the local authority must take into account the relationship of Māori, and their culture and traditions with their ancestral land, water, sites, waahi tapu, valued flora and fauna and other taonga.

Monitoring Committee Tuesday 27 May 2014 MONITORING COMMITTEE TUESDAY 27 MAY 2014

APOLOGIES None advised.

DECLARATIONS OF INTEREST Elected members to indicate any conflicts of interest.

PUBLIC FORUM None advised.

DEPUTATIONS Gordon Graves – re Item A7 – Bell Street Streetscape Improvement Project

A ITEMS FOR DECISION BY COMMITTEE

A1 MINUTES Recommendation That the minutes of the Monitoring Committee meeting held on Tuesday 1 April be confirmed as a true and accurate record.

A2 PUKEKURA PARK TENNIS CLUB INC NEW LEASE The purpose of this report is to obtain the approval of the Council to issue a new ground lease to the Pukekura Park Tennis Club Incorporated for the continued operation of its sports club.

A3 PROPERTY (LAND) SALES REPORT The purpose of this report is to provide an update of land sales to 30 June 2014 and progress towards approval and sale of other Council owned properties.

A4 WATER RESTRICTIONS 2013-14 The purpose of this report is to seek ratification of water restrictions imposed during the 2013/14 summer.

A5 DELEGATED AUTHORITY CONTRACTS To inform the Council of contracts with a value in excess of $250,000 awarded since the last Council meeting.

Monitoring Committee Tuesday 27 May 2014 MONITORING COMMITTEE TUESDAY 27 MAY 2014

A6 QUARTERLY REPORT ON COUNCIL ENERGY MANAGEMENT & GREENHOUSE GAS REDUCTION PROGRAMME - 1 JANUARY TO 31 MARCH 2014 The purpose of this report is to table the Energy Management Services Team report on savings made across the spectrum of Council operations in respect of electricity, gas, and fuel consumption and consequential reduction in green house carbon emissions through an in-house Energy Management Programme first initiated in 2006.

The report covers the quarterly period 1 January – 31 March 2014.

A7 BELL STREET STREETSCAPE IMPROVEMENT PROJECT: APPROVAL TO PROCEED This report summarises the consultation undertaken to date on the Bell Street Streetscape Improvement Project and subsequent actions by officers as requested at the Monitoring Committee meeting of 25 February 2014. Approval for the project to proceed is now requested.

A8 MARCH PERFORMANCE REPORT The purpose of this report is to advise of the Council’s performance against the objectives in the Long-Term Plan 2012-2022 for the third quarter of the 2013/14 financial year (1 July 2013 to 31 March 2014).

A9 VENTURE TARANAKI QUARTER THREE REPORT 2013/14 The purpose of this report is to present the Venture Taranaki Trust (Venture Taranaki) Quarter Three Report for the period 1 January – 31 March 2014 to the Council.

A10 VENTURE TARANAKI TRUST – STATEMENT OF INTENT The report advises of the receipt of the Venture Taranaki Trust (VTT) Statement of Intent (SOI) for the year 1 July 2014 to 30 June 2015 and the following two financial years for the Council’s comments.

A11 2014 NRB COMMUNITRAK SURVEY RESULTS The purpose of this report is to present the summary results of the 2014 NRB Communitrak Survey for the New Plymouth District Council.

Monitoring Committee Tuesday 27 May 2014 MONITORING COMMITTEE TUESDAY 27 MAY 2014

A12 NEW PLYMOUTH AIRPORT: AMENDMENTS TO GROUND LEASES The purpose of this report is to seek the Council’s approval of a new ground lease at the New Plymouth Airport for Sky West Aviation Limited to construct an office and hangar building. This will also involve the termination of an existing lease to the O’Connor Family Trust and the variation of the existing lease to Taranaki Air Ambulance Trust.

B ITEMS FOR RECOMMENDATION TO COUNCIL

B1 ROAD STOPPING – 11 THE ENCLAVE, NEW PLYMOUTH The purpose of this report is to seek approval to stop and sell to the adjoining land owner at market value, a 680 square metre land parcel (subject to final survey) of unformed legal street comprising part of The Enclave, situated at Frankleigh Park. The freehold of the stopped road parcel would be amalgamated into the adjoining owners existing land title.

B2 ROAD LEGALISATION: KAIPIKARI & MATAPO ROADS, URENUI The purpose of this report is to seek approval for:

1. The legalisation of areas of land to be acquired for road widening as well as an area of road formed over private land on Kaipikari and Matapo roads, Urenui.

2. The stopping of unformed legal road (ceases to be road) and to dispose of the freehold road parcels and amalgamate with the adjoining property, as compensation in lieu for land acquired.

B3 ENERGY COST SAVINGS PROJECTS The purpose of this report is to: 1. Seek approval to implement a targeted Continuous Energy Optimisation Project.

2. Update the Council on work undertaken in relation to the feasibility of power generation using photovoltaics.

Monitoring Committee Tuesday 27 May 2014 MONITORING COMMITTEE TUESDAY 27 MAY 2014

B4 GOVETT-BREWSTER ART GALLERY ACQUISITIONS REPORT The purpose of this report is to outline the rationale for the acquisition of nine art works as identified by the Govett-Brewster Art Gallery for its collection. The focus in this suite of acquisitions of work by Taranaki artists tells important Taranaki/ New Plymouth stories. The work by Thomson and von Sturmer is inspired by Len Lye.

B5 ROAD NAMING – THE LINKS (STAGE 4B), LINKS DRIVE, BELL BLOCK The purpose of this report is to seek the Council’s approval to a new road name at Links Drive, Bell Block. The road is created by Stage 4B of subdivision consent SUB04/42084 for The Links subdivision.

B6 ROAD NAMING – THE PADDOCKS SUBDIVISION, WAIRAU ROAD, OAKURA The purpose of this report is to seek the Council’s approval to two new cul-de- sac names at Wairau Road, Oakura. The two new roads are consented by subdivision consent SUB10/45196 at The Paddocks subdivision development for Oakura Farm Park Limited.

B7 EXCLUSION OF THE PUBLIC FROM THE REMAINDER OF THE MEETING This report details items that are recommended should be considered with the public excluded, and the reason for excluding the public.

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MONITORING COMMITTEE FILE REFERENCE: DP-14-02 DM 1552031 MEETING DATE: Tuesday 1 April 2014 at 4.30pm. VENUE: Council Chamber MEMBERS PRESENT: Councillor Craig McFarlane (Chairperson); Mayor Andrew Judd, Councillors Marie Pearce, Keith Allum, Shaun Biesiek, Murray Chong, Colin Johnston, Richard Jordan, John McLeod, Howie Tamati.

NON-MEMBERS PRESENT: Councillors Grant Coward, Gordon Brown, Heather Dodunski

Community Board Chairpersons Ken Bedford (Clifton), Doug Hislop (Kaitake) and Community Board Member Andrew Larsen (Waitara).

STAFF IN ATTENDANCE: Barbara McKerrow, Jan Higley, Julie Straka, Jim Willson, Steve Taylor, Mary-Anne Priest, Mark Hall, Mark Bruhn, Peter Handcock, Nick Maybury, Delwyn Masters, Kimberly Hope, Steve Bowden, Ron Murray, Victoria McKay.

PART A MATTERS FINALLY DETERMINED BY THE COMMITTEE UNDER DELEGATED AUTHORITY AND REFERRED TO THE COUNCIL FOR INFORMATION AND RECORD

1. Minutes File Reference: DP-14-02 DM 1531763

Monitoring Committee Resolution: Cr Pearce ) Cr Biesiek ) That the minutes of the Monitoring Committee meeting held on Tuesday 27 November 2013 be confirmed as a true and accurate record. Carried 2. Minutes File Reference: DP-14-02 DM 1531759

Monitoring Committee Resolution: Cr Allum ) Cr Johnston ) That the minutes of the Monitoring Committee meeting held on Tuesday 25 February 2014 be confirmed as a true and accurate record. Carried

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3. Proposed Closure Date for Colson Road Landfill FILE REFERENCE: DM1531663 The purpose of this report is to provide an update on the predicted remaining life of Colson Road regional landfill and the intention to notify South Taranaki District Council of the closure date as required by the Regional Waste Services Management Agreement between New Plymouth District Council, Stratford District Council and South Taranaki District Council.

Monitoring Committee Resolution: Cr Jordan ) Cr Biesiek ) That having considered all matters raised in the report, it is noted that:

a) The estimated closure of Colson Road regional landfill is 30 June 2019.

b) Through the Regional Waste Services Management Agreement, NPDC has an agreement with South Taranaki District and Stratford District Council to take waste to the central landfill following the closure of Colson Road Regional Landfill.

c) Council officers will notify South Taranaki District Council of the estimated landfill closure date as required by the Regional Waste Services Management Agreement in order for South Taranaki District Council to have sufficient time to develop the central landfill to accept the region’s waste following closure of Colson Road regional landfill.

An amendment was moved at the Monitoring Committee Cr McLeod ) Cr Chong ) d) The facet of commercial organic waste being physically recycled be addressed at the Colson Road Landfill (within current budgets). The amendment was lost

Cr McLeod asked that his vote for the amendment be recorded.

The original motion was carried

Cr McLeod abstained from voting on the original motion.

4. Stormwater Easement – Recreation Reserve - 31 Fernbrook Drive, New Plymouth FILE REFERENCE: DM 1528849; ID 111491 & 110950 The purpose of this report is to obtain the Council’s approval as the administering body to grant a stormwater easement over Recreation Reserve land at 31 Fernbrook Drive, pursuant to the Reserves Act 1977, acting under a delegation from the Minister of Conservation dated 12 June 2013.

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Monitoring Committee Resolution: Cr Pearce ) Cr Johnston ) That having considered all matters raised in the report:

a) It is noted that in order to facilitate the private land development of Lot 1 DP 458067 that the Council grant a stormwater easement over Lot 50 DP 463750 contained in CFR 614400.

b) It is noted that agreement as to the stormwater easement over Lot 50 DP 463750 runoff is to be limited to stormwater drainage from the catchment areas as shown on Opus Plan 5/2985/1/17544.

c) The power delegated to the Council by the Minister of Conservation dated 12 June 2013 will be exercised.

d) It is noted that as the administering body of the Fernbrook Recreation Reserve, subject to the Reserves Act 1977, the Council is able to grant an easement to Summerset Villages (New Plymouth) Limited acting under a blanket instrument of delegation, from the Minister of Conservation, made to territorial local authorities and dated 12 June 2013.

e) As the administering body of the reserve the Council grant a stormwater easement to Summerset Villages (New Plymouth) Limited, in favour of Lot 1 DP 45806 held in Computer Freehold Register 595046, for the right to convey stormwater over that part of the Fernbrook Recreation Reserve identified as Lot 50 DP 463750 held in Computer Freehold Register 614400 pursuant to the provisions of Section 48(1) (f) of the Reserves Act 1977, acting under a delegation from the Minister of Conservation, subject to the terms and conditions of the stormwater easement instrument being satisfactory to the Manager Parks.

f) An easement fee of $8,000 plus GST (if any) to be paid by Summerset Management Group Limited, based on the easement being granted in perpetuity.

g) Easement conditions to specify that any remedial or maintenance work required on the stormwater pipe within the easement area will require full reinstatement of the Recreation Reserve.

h) All costs in association with formalising the easement to be paid for by Summerset Management Group Limited, including (but not limited to) legal fees, survey fees and valuation fees.

i) Subject to the transfer of Lot 1 DP 458067 contained in CFR 595046 from the current registered proprietor Fernbrook 2011 Limited to Summerset Villages (New Plymouth) Limited.

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Carried 5. Delegated Authority Contracts FILE REFERENCE: DP 08 01 01; DM 1531585 The purpose of this report is to inform the Council of contracts with a value in excess of $250,000 exclusive of GST that have been let since the last Council meeting.

Monitoring Committee Resolution: Cr Allum ) Cr Pearce ) That having considered all matters raised in the report in relation to contracts entered into under delegated authority for the period from 20 January to 12 March 2014, the report be received. Carried

6. 40km/H Variable Speed Limit Zones Outside Three Schools FILE REFERENCE: RT 12 08 05; DM 1531811 The purpose of this report is to recommend the creation of 40km/h variable speed limit zones outside three schools within the New Plymouth District

Monitoring Committee Resolution: Mayor Judd ) Cr Pearce ) That having considered all matters raised in the report, and pursuant to the New Plymouth District Council Speed Limits Bylaw 2005, the following 40km/h variable speed zones be created, and will take effect from 5 May 2014.

NEW PLYMOUTH Brooklands Road 1. Create a 40km/h variable speed limit zone on Brooklands Road from 80 – 337m measured in a southerly direction from the prolongation of the south kerb of Kaimata Street. Tukapa Street 2. Create a 40km/h variable speed limit zone on Tukapa Street from 0 – 150m measured in a northerly direction from the prolongation of the No. 359 / No. 361 property boundary. INGLEWOOD Kelly Street 3. Create a 40km/h variable speed limit zone on Kelly Street, Inglewood from 30 – 150.7m measured in a westerly direction from the prolongation of the west kerb of Miro Street.

Times 40km/hr variable speed limits are in force On any school day:

a) A period between 8.15am - 9.00am.

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b) A period of 20 minutes at the end of school, beginning no earlier than 5 minutes before the end of school, and c) Ten minutes at any other time when at least 50 children cross the road or enter, or leave vehicles at the roadside. d) When the 40km/hr signs are illuminated. Carried

7. Report on External Funding Achieved FILE REFERENCE: DM CM 04 20 01, DM 1531833 The purpose of this report is to advise the Council on the funding that has been obtained to limit the rates funding required for a range of significant activities.

Motion moved at Monitoring Committee: Cr Allum ) Cr McLeod ) That having considered all matters raised in the report the Council:

a) Accepts the report and requests that officers continue to coordinate their efforts to maximise opportunities for this Council and the community and to record and report staff costs associated with these activities. The motion was lost

Monitoring Committee Resolution: Cr Tamati ) Cr Pearce ) That having considered all matters raised in the report the Council:

a) Accepts the report and requests that officers continue to coordinate their efforts to maximise opportunities for this Council and the community.

b) Instructs the General Managers of Community Services and Infrastructure to continue to report to the Council on effort at six monthly intervals, being the end of December and the end of the financial year. The motion was put and carried

Crs McLeod, Chong and Allum requested that their votes against the motion be recorded.

8. Naming Of Right-Of-Way – 92-96 Smart Road Subdivision FILE REFERENCE: Property ID 9242, DM1517844 The purpose of this report is to seek the Council’s approval to the naming of a right of way at 92-96 Smart Road, New Plymouth, serving a recent subdivision by Kaitake Investments Limited.

Monitoring Committee Tuesday 27 May 2014 6 ITEM A1 ITEM FOR DECISION

Monitoring Committee Resolution: Cr McLeod ) Cr Pearce ) That having considered all matters raised in the report Rayner Way be approved and the General Manager Business Services allocate street numbers to the properties fronting this right of way. Carried

9. Road Naming – Naki Development Subdivision At Keene Drive, Bell Block FILE REFERENCE: Property ID 110249; DM1532155 The purpose of this report is to seek the Council’s approval to a new road name at Wills Road, Bell Block (accessed from Keene Drive, Bell Block), created by the recent subdivision consent SUB13/45969.

Monitoring Committee Resolution: Cr Johnston ) Cr Pearce ) That having considered all matters raised in the report Hawetaone Street be approved and the General Manager Business Services allocate street numbers to the properties fronting this street. Carried

PART B ITEMS FOR FINAL DETERMINATION BY THE COUNCIL

10. Consultation to Initiate the Disposal of Vacant Section - Standish Street Inglewood Township FILE REFERENCE: CM 08 28 01 v03, ID 108703, DM 1320283 The purpose of this report is to initiate public notice and consultation on the preferred option to undertake the sale of an identified surplus Council owned vacant section (formerly stopped road) for residential purposes, situated on Standish Street, Inglewood, subject to a plan change to rezoning the land to residential.

Monitoring Committee Recommendation: Cr Pearce ) Cr Jordan ) That having considered all matters raised in the report:

a) That initial consultation on the sale of Section 1 SO 399483 totalling an area of 1203m2 comprising a vacant allotment situated in Standish Street, Inglewood, be undertaken with the Department of Conservation to seek the Department’s approval to the transfer of the land to the Crown by way of purchase at market value or by way of gifting or nominal consideration for addition to the adjoining Joe Gibbs Scenic Reserve, that is administered by the Council by way of appointment to control and manage, from the Crown.

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b) That consideration is given to initially negotiate sale of Section 1 SO 399483 to the Crown for addition to the reserve, and that if the Department indicates that it does not wish to purchase the land that the land be subsequently offered by way of gifting or at nominal consideration. The motion was carried

11. Pukekura Park Water Quality Improvement Project FILE REFERENCE: DM 1533480 The purpose of this report is to update the Council on the progress in the Pukekura Park Water Quality Improvements project and identify that due to unforeseen issues that additional funding is required if the sediment removal work is to be completed.

Monitoring Committee Recommendation: Cr Allum ) Cr Biesiek ) That having considered all matters raised in the report:

a) The work completed to date is noted.

b) The work to be completed in the balance of the financial year (refer items 1.1, 1.2 & 1.3.) is noted.

c) It is resolved to not approve the sediment removal work and resolve that this element should be re-submitted as part of the next Long Term Plan for further consideration. Carried

Crs Tamati and Pearce requested that their votes against the motion be recorded.

12. Road Stopping – Little Lepper Road (Unformed) FILE REFERENCE: RT-13-03; DM 1531544 The purpose of this report is to seek approval for the stopping and sale of an area 3078m2 (subject to final survey) of unformed road, currently farmed by an adjoining owner.

Monitoring Committee Recommendation: Cr McLeod ) Cr Johnston ) That having considered all matters raised in the report, in relation to the proposal to stop an unformed part of Little Lepper Road, Lepperton for sale to the adjoining owner:

a) Officers be authorised to initiate the road stopping process under Section 342 and the Tenth Schedule of the Local Government Act 1974 in respect of the land identified in the plan attached as Appendix A.

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Schedule Shown as Area Adjoining Section 1 0.3078ha Pt Sec 194 Huirangi Dist

b) Subject to all statutory and Council requirements being met and no objections to the road stopping being received, the Chief Executive be delegated the power to:

a. Formally approve the road stopping and issue the public notice to declare the road stopped; and

b. Enter into a sale and purchase agreement for the stopped road with the adjoining land owner at the price determined by the Council’s valuer or the cost of the stopping, whichever is the greater, and otherwise on terms and conditions acceptable to the Chief Executive; and

c. Amalgamate the portion of stopped road with the adjoining property as described in the Schedule. c) It is noted that if any objections are received as part of the road stopping process under Section 342 and the Tenth Schedule to the Local Government Act 1974, a further report may be presented to the Council for consideration as follows:

a. If the objections are withdrawn, the road stopping proposal would be able to proceed and be completed.

b. If the objections are not withdrawn and the Council accepts them, the road stopping proposal would terminate.

c. If the objections are not withdrawn and the Council does not accept them, the road stopping proposal would be referred to the Environment Court for a final decision, which could confirm, modify or reverse the Council’s decision. Carried

13. Road Stopping - 55 Belt Road, New Plymouth FILE REFERENCE: ID 16172, RT 13-03, DM 1531315 The purpose of this report is to seek approval to stop and sell an 80 square metre unformed portion of Belt Road and amalgamate the freehold with the adjoining property.

Monitoring Committee Recommendation: Cr McLeod ) Cr Pearce ) That having considered all matters raised in the report:

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a) The stopping and sale of the land shown as Section 1 in DP 11214 outlined in the schedules below, pursuant to Section 114 (1), 116 (1), and 117 (3) of the Public Works Act 1981 is approved.

b) The land be sold at a price set by a registered valuer.

Shown Adjoining Adjoining Title Area Reference Section 1 Lot 2 DP 11214 CFR TND1/864 80m2

Carried

14. Road Legalisation: Motukawa Road, Tarata FILE REFERENCE: RT 13 02; ID 27965, 27966, 27966, DM 1530253 This report seeks the approval of the Council to legalise a new road alignment on Motukawa Road, Tarata.

Monitoring Committee Recommendation: Cr Biesiek ) Cr Pearce ) That having considered all matters raised in the report in relation to the acquisition of land from the three properties on Motukawa Road adjoining the Waitara River at Tarata for road:

a) Under the provisions of the Public Works Act 1981, acquisition of three areas of land comprising 6776 square metres and shown as Sections 1, 2 & 5 on SO Plan 460656 and the first schedule below to vest as road with compensation to be paid as assessed by a registered valuer,

b) And secondly that the two areas of road comprising 1717 square metres described in the second schedule shown as Sections 3 & 4 on SO Plan 460656 be stopped and amalgamated with the adjoining land as part compensation for the land acquired for road be approved.

c) The Minister of Land Information be requested to declare the land in the first schedule to be vested in New Plymouth District Council as road pursuant to Section 114 of the Public Works Act 1981 and the road described in the second schedule to be stopped and amalgamated pursuant to sections 116, 117 & 120 of the Public Works Act 1981.

FIRST SCHEDULE Land to be acquired SHOWN DESCRIPTION CFR AREA Section 1 SO Lot 1A DP 2138 TNK1/452 0.0507Ha 460656 Section 2 SO Kawau 1C Block TNH1/781 0.6016Ha 460656

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Section 5 SO Kawau 1C Block TNH1/781 0.0253Ha 460656

SECOND SCHEDULE Road to be stopped SHOWN DESCRIPTION CFR AREA Section 3 SO Lot 1A DP 2138 TNK1/452 0.0606Ha 460656 Section 4 SO Kawau 1B Block TNG2/839 0.1111Ha 460656

Carried

15. Road Legalisation: Plymouth Road, Oakura FILE REFERENCE: RT-13-02; ID 5910, 5875, 102562, DM 1517452. This report seeks the approval of the Council to legalise a new road alignment on Plymouth Road and to stop and dispose of road no longer required.

Monitoring Committee Recommendation: Cr Johnston ) Cr Pearce ) That having considered all matters raised in the report in relation to the acquisition of land from the three properties south of the intersection of Koru and Plymouth roads, Oakura for road:

a) Under the provisions of the Public Works Act 1981, acquisition of three areas of land comprising 615 square metres and shown as Sections 4, 6 & 8 on SO Plan 459418 and the first schedule below to vest as road with compensation to be paid as assessed by a registered valuer,

b) And secondly that the five areas of road comprising 1029 square metres described in the second schedule shown as Sections 1, 2, 3, 5 & 7 on SO Plan 459418 be stopped and amalgamated with the adjoining land as part compensation for the land acquired for road be approved.

FIRST SCHEDULE Land to be acquired SHOWN DESCRIPTION CFR AREA Section 4 SO 459418 Sec 84 Oakura Dist TN129/65Ltd 0.0099Ha Section 6 SO 459418 Sec 79 Oakura Dist TN129/63Ltd 0.0364Ha Section 8 SO 459418 Lot 1 DP 357792 235293 0.0152Ha

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SECOND SCHEDULE Road to be stopped SHOWN DESCRIPTION CFR AREA Section 1 SO 459418 Lot 1 DP 357792 235293 0.0276Ha Section 2 SO 459418 Sec 82 Oakura Dist TN129/65Ltd 0.0064Ha Section 3 SO 459418 Sec 82 Oakura Dist TN129/65Ltd 0.0346Ha Section 5 SO 459418 Sec 79 Oakura Dist TN129/63Ltd 0.0155Ha Section 7 SO 459418 Lot 1 DP 357792 235293 0.0188Ha

Carried

The Monitoring Committee meeting closed at 5.26pm.

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PUKEKURA PARK TENNIS CLUB INC NEW LEASE PREPARED BY: Warren Dalgleish (Reserves Planner), Catherine Croot (Team Leader Property Management) TEAM: Parks APPROVED BY: Mark Bruhn (Manager Parks) WARD/COMMUNITY: New Plymouth DATE: 4 April 2014 FILE REFERENCE: ID 108953; DM 1540074

PURPOSE The purpose of this report is to obtain the approval of the Council to issue a new ground lease to the Pukekura Park Tennis Club Incorporated for the continued operation of its sports club.

EXECUTIVE SUMMARY The Pukekura Park Tennis Club Incorporated’s ground lease at Pukekura Park expired on 30 September 2013. The lease was for an original term of 21 years and had one further 21 year right of renewal. The 42 year term of the lease exceeds the maximum term permitted under the Reserves Act 1977 and is considered a subdivision in terms of the Resource Management Act 1991. The club has requested to exercise the right of renewal for the continued occupation of the site. Given the legislative contravention it is recommended that a new lease be issued for a term of 21 years on the same conditions as the original lease.

RECOMMENDATION That having considered all matters raised in the report: a) Subject to Section 54(1)(c) of the Reserves Act 1977, the granting of a ground lease of approximately 8,900 square metres, more or less, being part of Pukekura Park (legally described as Pt Lot 1 DP 5670, Pt Section 48 Fitzroy District, Pt Lot 2 DP 5390, Section 207 Fitzroy District) to Pukekura Park Tennis Club Incorporated for the purpose of tennis club activities, for a term of twenty one years be approved subject to:

i) The Pukekura Park Tennis Club paying a portion of the legal costs to prepare the lease documentation.

ii) The final terms and conditions of the lease being consistent with the existing lease and approved by the Manager Parks. b) The concessional rental payable being $577 per annum (plus GST) noting that the concessional rental will be reviewed once the Council adopts a concessional rental policy.

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SIGNIFICANCE ASSESSMENT In terms of the Council’s Significance Policy this matter is of: Low significance Medium significance High significance

This matter has been assessed as low significance because granting of a new ground lease to an existing lessee of the land will have little effect on the Council’s ability to meet its statutory responsibilities and strategic objectives.

BACKGROUND The Pukekura Park Tennis Club (the club) has a ground lease in Pukekura Park off Upjohn Street, New Plymouth. The club has constructed nine tennis courts and club facilities at its own cost.

The current lease, subject to Section 54(1)(c) of the Reserves Act 1977, commenced on 1 October 1992 for a 21 year term expiring on 30 September 2013 with a right of renewal for a further term of 21 years. The lease has provisions for the rent to be reviewed at intervals of three years based on the movement in the Consumers Price Index (CPI) over the period; the current rental is $521 plus GST per annum increasing to $577 plus GST when adjusted by the CPI movement of 7.0 per cent from March 2010 to March 2013.

The club has requested to exercise the right of renewal for the further term of 21 years.

The club has also recently started construction on a new tennis court next to the two lower courts (as shown in Appendix One), which is within the club’s existing lease boundary.

DISCUSSION The Pukekura Park Tennis Club leases a site of approximately 8,900 square metres accessed off Upjohn Street, refer Appendix One. The site is Local Purpose (Community Purposes and Recreation) Reserve subject to the Reserves Act 1977.

The current 42 year lease comprises an initial term of 21 years with one right of renewal for a further term of 21 years. The total period of the lease exceeds the maximum term permitted (33 years) under Schedule 1 of the Reserves Act 1977. A 42 year lease term is also likely to be considered a subdivision in terms of Section 218(1)(a)(iii) of the Resource Management Act 1991 where subdivision of land means the division of an allotment by a lease of part of the allotment which, including renewals, is or could be for a term of more than 35 years.

The club has agreed to surrender its current lease to comply with the Reserves Act 1977 and to accept a new 21 year lease on essentially the same terms and conditions as its current lease.

The recommendation to issue a new 21 year lease is consistent with the Council’s Community Funding Investment Policy which recognises the value of clubs or organisations occupying Council-owned land through the award of a reduced lease fee.

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Although it is Council policy to ensure that all costs associated with the preparation of lease documentation are the responsibility of the lessee, the Council has discretion to agree to contribute towards the legal costs. To ensure the club is not adversely effected by accepting a new lease it is proposed that the Council contribute towards the lease preparation costs, paying the difference between the cost to prepare a lease variation documentation and the new lease, the difference is estimated at $350.

OPTIONS Option One Approve a lease on the basis set out in this report on essentially the same terms and conditions as the current lease. Under this option the legal fees would be split between the club and the Council with the Council paying the difference between the cost to prepare lease variation documentation and the new lease.

Option Two Decline to grant a new lease and allow the Pukekura Park Tennis Club to exercise its right of renewal contriving the Reserves Act 1977.

Option Three Approve the lease subject to the Pukekura Park Tennis Club Inc paying full legal costs to prepare the lease documentation.

Option Four Approve the lease subject to New Plymouth District Council paying full legal costs to prepare the lease documentation.

The first option is recommended. The club own substantial improvements on the site and has requested to exercise the right of renewal in its current lease for the site occupied by its club facilities. Under this option the club would be in the same position had it exercised its right of renewal without a whole new lease.

IMPLICATIONS ASSESSMENT Local Government Purpose The matter comes within the scope of the Council’s lawful powers, including satisfying the purpose statement in section 10 of the Local Government Act 2002. The matter will enable the Council to meet the current and future needs of communities for good quality (i.e. efficient, effective and appropriate to present and anticipated future circumstances):

Local Infrastructure Local public services Performance of regulatory function

Leasing the site to the Pukekura Park Tennis Club ensures the district continues to have access to sporting facilities.

As discussed under ‘Options’ above, the matter will be delivered in the way that is most cost- effective for households and businesses.

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Community Outcomes This matter contributes to the following community outcomes: Connected Skilled Prosperous Secure and Healthy

Together Vibrant Sustainable

The club contributes to the Health and Togetherness of the district by providing facilities for outdoor sport activities. As the club is an incorporated society it relies on support from club members and the community. The Council will continue to contribute to this support by entering into a new ground lease on a subsidised rent basis.

The consideration of community outcomes under section 77(1)(b)(ii) of the Local Government Act 2002 is addressed under 'Options' in this report.

LTP / Annual Plan Is this matter currently budgeted for? Yes No

It is recommended that the rental be set at the current level provided for in the existing lease agreement, adjusted by the rent review due at 30 September 2013 ($577). It is acknowledged that the market rental for this site is $21,125 and therefore the subsidy provided by the Council is $20,548. Determining this subsidy is an acknowledgment of support that the Council gives to the community and has no net-effect on the Council’s budgets.

Consistency with Policy and Plans The matter is consistent with the Council's plans and policies, including the Pukekura Park Management Plan which contemplates leases for facilities for public recreation including tennis courts (policy 5.1.2).

The recommendation is also consistent with the Council’s Community Funding Investment Policy which includes eligibility and criteria for concessional leases.

The recommendation reflects the policy contained within the ‘General Policies for Council Administered Reserves 2006’, section 2.3.4.3. The policy gives the Council the discretion to agree to contribute towards the cost of preparing the lease documentation.

Legal The Council’s solicitors would be engaged to prepare the lease documentation at the shared expense of the club and the Council, the Council’s share is estimated at $350. The land occupied by the tennis club is Local Purpose (Community Purposes and Recreation) reserve held under the Reserves Act 1977. The lease will be granted under section 54 of this Act.

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Tangata Whenua Maori Consultation was undertaken during preparation of the Pukekura Park Management Plan and the plan contemplated the issuing of a lease to the club.

Community Views and Preferences The club has requested to exercise its right of renewal under its current lease, because the total period of the lease exceeds the maximum term permitted under the Reserves Act 1977 it is proposed to grant a new lease on essentially the same terms and conditions as the right of renewal, therefore community views and preferences have not been sought. The public has had the opportunity to have input into the Pukekura Park Management Plan.

Risk Analysis Adopting the recommendation is considered low risk as the new lease would ensure the Council is complying with the Reserves Act 1977 and Resource Management Act 1991 and its rights are secured during the course of the proposed lease term.

APPENDICES Appendix One Lease plan.

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Appendix One - Lease Plan

Boundary

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PROPERTY (LAND) SALES REPORT PREPARED BY: Jeremy Wichman (Team Leader Asset Management) TEAM: Property Assets APPROVED BY: Peter Handcock (Manager Property Assets) WARD/COMMUNITY: District Wide DATE: 17 April 2014 FILE REFERENCE: CM 08 28 01 v05, DM 1540731

PURPOSE The purpose of this report is to provide an update of land sales to 30 June 2014 and progress towards approval and sale of other Council owned properties.

EXECUTIVE SUMMARY This report provides a categorised schedule summary of the Council Land Sales estimate to 30 June 2014, for reporting purposes. The report outlines properties sold, progress on approved sales, potential sales and relevant highlighted commentary on the status of sales of note.

RECOMMENDATION That having considered all matters raised in the report:

Appendix A Land Sales estimate to 30 June 2014 be noted:

. Sales since June 2013 and programmed for settlement by 30 June 2014.

- Category 1 - Properties Approved for Sale. - Category 2 - Properties that are being considered for sale, but have yet to be formally considered or a final decision yet to be made by Council.

- Category 3 - Properties with low sale potential. - Category 4 - Properties that have been considered for sale but to be retained.

COMMUNITY BOARDS RECOMMENDATIONS Kaitake, Inglewood, Clifton and Waitara Community Boards endorsed the officer’s recommendation.

SIGNIFICANCE ASSESSMENT In terms of the Council’s Significance Policy this matter is of: Low significance Medium significance High significance

This matter has been assessed as low significance in terms of the Local Government Act 2002, as the report is provided essentially as an update on land sales, noting that each individual land sale is subject to a Council report and sale decision.

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BACKGROUND This report provides a summary of land sales estimate to 30 June 2014, to meet the requirements of Council Policy P05 -019 Approval of Properties for Sale and Method of Sale.

DISCUSSION 1. Properties Sold Since 30 June 2013 and Forecast for Settlement by 30 June 2014. During the 2013/2014 year gross sales revenue of $3,588,000 is forecast for the disposal of eight properties as outlined more specifically in Appendix A to the report.

The bulk of the sales revenue comprise the sale of the former Watson Street Parkscape Depot to Eagars Funeral Services for $1.15m for the construction of a Funeral Home and Chapel and the sale of the Council’s freehold interest in its Ngarere Farm lease for $1.4m.

2. Commentary on Progress of Highlighted Properties Approved for Sale in Category 1. The sale sum total of $3.1m for properties approved for sale (as more particularly shown in Category 1 to Appendix A) that are programmed to occur over the next three financial years. In particular the following sales are highlighted:

. Sale of Stopped Road Messenger Terrace Oakura - Potential Sale Value $841,000 This sale involves the potential sale of 42 road parcels on stopping (cease to be road) to the adjoining owners on the seaward side of Messenger Terrace, subject to owners entering into formal contracts to bind purchasers (to be undertaken shortly) based on already agreed valuations with affected owners.

Disposal is pending confirmation of Telecom and Powerco easements, defined on survey plan and a final District Plan change decision to include the road parcel areas to fall within the jurisdiction and control of the Oakura Coastal Protection Area and View Shafts.

. Sale of Surplus Land Acquired for the Bell Block By Pass - Value $470,000 The sale of three parcels of surplus land acquired for the Bell Block By Pass to two former land owners is pending as a statutory offer back/acceptance under the Public Works Act 1981. Completion of the sales is dependent on state highway legalisation, the route finalisation and construction of a link road off Henwood Road and availability of land title. The indicative route of the link road is part of a District Plan change in process for Area N rezoning to light industrial/commercial.

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. Tawari Street Landlocked Residential Block Inglewood - Value $324,000 The method of sale of this block of land requires an in depth review of sale options, costing, economics and a decision on development for residential purposes as the land is landlocked and will require a land rationalisation/relocation of utility services with the land owner whose property bisects the Council land. A decision would be required to decide if the Council should take up the role of developer or leave that to the private sector. If the land is not developed for housing and sold as a block it will first be required to be offered back to the successor of the former owner under the Public Works Act 1981.

3. Commentary on Category 2 - Properties under consideration for Sale Under this category potential land sales of $1.4m have been identified. Worthy of note is:

. Properties surplus to the Vickers to City State Highway upgrade The Council acquired properties at 618/620/622 Devon Road for strategic purposes to facilitate the NZ Transport Agency upgrade in regard to the road widening associated with the new bridge at Waiwhakaiho and at 30/32 Northgate and 173 Lemon Street. The NZTA land requirement for these properties has now been established and the sale of residual land and buildings can now be initiated. The property at 618 has been purchased outright by NZTA, and the remaining properties can be sold subject to the state highway road land requirement and payment of compensation.

OPTIONS This is a progress report on land sales to 30 June 2014 and an update on lands that have been approved for sale.

The sales of properties are made on a case by case basis. The sale or retention of properties and options are considered through the provisions of the Local Government Act 2002, in terms of benefits and costs to the community, whether the land asset is required for retention as part of good quality infrastructure, and cost effectiveness to households and businesses.

Local Infrastructure Local public services Performance of regulatory function

The report is essentially a situation update, as each land disposal is individually decided on a case-by-case basis.

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Community Outcomes This matter contributes to the following community outcomes: Connected Skilled Prosperous Secure and Healthy

Together Vibrant Sustainable

Community outcomes are taken into account in considering land sales, which includes public notice and calling for submissions on proposed land disposals.

LTP / Annual Plan Is this matter currently budgeted for? Yes No

Proceeds from sale are a source of debt repayment and savings on debt servicing. Based on the land sales schedule appended to this report, it is noted that $3.2m in approved sales are programmed to occur over the next three financial years. In addition, a further $1.4m of potential sales has been listed for processing and future reports.

Consistency with Policy and Plans The matter is consistent with the Council Policy P05-019 Approval of Properties for Sale and Method of Sale.

Legal No legal issues are involved in this report update, but all land sales are made in compliance with the Local Government Act 2002, Public Works Act 1981 or Reserves Act 1977.

Tangata Whenua Maori The Council’s Sales Policy (P05-019) provides for iwi/hapu consultation and any views to make a case to seek a first right of refusal to purchase a property are included in the reports.

Community Views and Preferences There are no parties affected by this report. Proposals to sell property involve a public consultation process and submissions received are considered in any final decision to retain or dispose of property.

Risk Analysis No risks are identified in consideration and adoption of this report.

APPENDICES Appendix A Land Sales Schedule estimated to 30 June 2014 (DM 1540127).

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APPENDIX A - Land Sales Schedule : Estimate to 30 June 2014 Valn Category Prop ID Assessmnet Location Area (ha) Value Property Description/Comments Status Type part SOLD 13105 Ex Watson Street Depot 0.4733 SP $1,150,000 Proposed Funeral Chapel development. 11680/629.00 part of Local purpose reserve land sold to SOLD 9666 982 Devon Rd , Bell Blk 0.4148 SP $ 115,000 11661/432.00 adjoining owner for industrial use. Vacant sections adjoining Niger Terrace SOLD 13012 part 11680/56500 Niger Terrace 0.3000 SP $ 262,000 depot store. Lifestyle block formerly part Mangorei SOLD 5182 11610/164.02 553 Mangorei Road. 0.6956 SP $ 221,000 Reservoir site.

SOLD 27196 11661/432.00 170 King Road, Inglewood 24.1175 SP $ 290,000 Freeholding of rural ground lease.

Adjoins SOLD 07369 Hakirau Street $0 Stopped Road. Land exchange. 11720/269.00 Land purchased for Vickers to City SOLD 8979 11661/053.00 618 Devon Road 0.0379 M $150,000 NZTA compensation. widening. Dairy unit - Endowment land 21 year lease. SOLD SDC 12021/122.00 526 East Rd, Stratford 86.2435 M $1,400,000 SOLD PENDING SETTLEMENT. Total $3,588,000

Category 1: Properties that have been approved by the Council for sale Awaiting approval to Easement Road stopping project - sale to adjoining plan Telecom/Powerco 1-AFS W70 50 Multiple sites Messenger Terrace M $841,000 properties. easements/Plan change CPA and View Shafts.

Rural land to be re-zoned industrial -Public Unable to progress until 11661/286.49 & 1-AFS 9372 , 9370 6 Jersey Pl, Bell Block 6.3776 M $470,000 Works Act Offer back to former owner as through road has been formed 11661/286.73 Council resolution of 14/12/10. and final survey. Korito Road, Egmont Last Junction Road endowment ground Lessee has declined initial 1-AFS 5513 11610/372.00 23.8735 M $330,000 Village lease Up for enewal May 2018. offer.

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Residential land. Access needs addressing. Council resolution to sell on Access and offer back issues. 1-AFS 29133 11841/841.22 3 Tawari St, Inglewood 2.4918 R $324,000 the open market. Public Works Act offer Very difficult to progress. back first. Balance of land after road Part 11661/222.00 & 620 / 622 Devon - land for Dwelling purchased for Vickers to City 1-AFS 9209 0.1111 M $300,000 taking including two dwellings 1161/223.01 road widening. and associated garaging. Part 11661/222.00 & 620& 622 Devon - land for Dwelling purchased for Vickers to City S&P agreement signed for sale 1-AFS 9208 0.0311 M $255,000 1161/223.00 road widening. to NZTA. 153 Kent Rd, Korito Korito Domain - Rec Reserve. Attractive 1-AFS 5407 11610/295.00 1.6031 M $211,000 Under offer to Te Atiawa. Domain lifestyle property. Vacant residential section. Iwi have Follow up with iwi before sale 1-AFS 2751 11571/42400 2 North St Waitara 0.1012 B $90,000 declined offer to purchase. on open market. Reserve and stopped road to add to 1-AFS 9667 NA Paraite Road, Bell Blk 0.1135 R $78,000 Survey finalisation. industrial site. Pohutukawa Place, Bell 1-AFS 9322 Part 11661/286.77 0.6444 R $50,000 Road sidling. Crown to purchase. Settlement pending. Block Adjoins Possible sale of stopped road to adjoining To investigate offer to 1-AFS 15099 St Aubyn Street, NP 0.0071 M $41,000 11700/486.00 owner. Waterfront Hotel. Waterfront Hotel. Office building. Lessee (Ngati Mutunga) Crown Agents are dealing with 1-AFS 1302 11550/058.00 4 Ngakoti St, Urenui 0.0490 R $24,000 interested in purchase. the disposal. Adjoins Rural land - can only sell to adjoining Unable to agree on transfer 1-AFS 6432 246 Mountain Rd 0.7028 R $20,000 11641/252.00 owner. price. Redundant local purpose reserve access Both adjoining owners do not 1-AFS 21254 11742/070.58 21 Kipling Dr 0.0113 M $15,000 adjoins residential. Can only sell to want to purchase at Market adjoining owners. Valuation of $15,000. Adjoins 1-AFS 22411 5 Azalea Place 0.0158 E $ 10,000 Stopped road. Under action. 11750/344.03 Adjoins 1-AFS 9301 75 Katere Rd 0.0086 M $ 8,600 Unformed road to add to industrial site. Under offer to adjoining owner. 11661/272.00 Adjoins Rural land - stopped road to be added to Unable to agree on transfer 1-AFS 099233 Awai Road 0.0800 M $4,000 11800/036.02 lifestyle block. price. Transfer of ownership of Sugar Loaf 1-AFS 2866 part 11720/572.00 Centennial Drive 3.0000 SP $ - Pending Treaty Settlement. Islands, part of Paritutu Central Park. Adjoins Road stopping that contains burial sites, 1-AFS 6752 Part Corbett Road 0.0024 E $ 1,000 Pending Treaty Settlement. 11641/454.00 to Taumata Historic Reserve. Total $3,072,600

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Category 2: Properties that are being considered for sale - but have yet to be formally considered or a final decision yet to be made by the Council part of 2-CFS 4016 Memorial Pl, Waitara 0.2000 E $95,000 Vacant sections - Waitara Memorial Hall Open space. 11580/45100 Iwi reply 9/2012. No interest in Stopped Road. Proposed offer to adjoining 2-CFS 95913 11530/154.04 469 Mataro Rd, Urenui 0.4482 R $15,000 purchase. Offer yet to be made owner. to adjoining owner. Undertaking discussions with 39a Kaipi Rd, Egmont Old Waterworks site on Waiwakaiho River - Trust Power, iwi and adjoining 2-CFS 27146 11800/009.01 3.2805 R $25,000 Village no legal access. neighbour, prior to Council report . Old Quarry bush site. Offered to 355 Tariki Rd South, Former Taranaki Electricity land. To offer to 2-CFS 27878 11810/118.00 0.2808 M $22,000 adjoining owner but disputed Inglewood adjoining owner. valuation. Adjoins 18 Cutfield Street, Part Inglewood Depot. Offered to new 2-CFS 71621 11841/260.01 0.0123 R $28,000 To be actioned. Inglewood adjoining owner.

part of End of Pukenui Street. 2-CFS 13086 18 Pukenui Street 0.2385 E $100,000 Unused part of Hobson Street depot. 11680/61500 Industrial zone. 11642/112.00 & Ex Brixton Hall and Tennis courts. Iwi 2-CFS 6919,6918 6-8 Tate Road, Brixton 0.2356 E $150,000 Report to Council pending. 11642 /113.00 interest. Open space adjoinng Joe Gibbs Reserve. 2-CFS 108703 11841/580.03 Standish Street , Inglewood 0.1203 R $85,000 Council meeting 6 May. Iglewood CB , wish to retain as reserve. 2-CFS 7180 11642/312.00 Black Road 1.3152 R $14,000 Bare land adjoining Waitara River. Under investigation. 2-CFS 16172 11710/276.00 55 Belt Road 0.0080 E $15,000 Proposed road stopping. Council meeting 6 May. 2-CFS 6381 11641/206.00 862 Mountain Road 0.3078 E $10,000 Proposed road stopping. Council meeting 6 May. Dwelling & land purchased for northern 2-CFS 100616 11680/495.00 32 Northgate 0.053 E $310,000 Report to Council pending. arterial road widening. Dwelling & land purchased for northern 2-CFS 12909 11680/495.01 30 Northgate 0.0334 E $290,000 Report to Council pending. arterial road widening. Dwelling & land purchased for northern 2-CFS 12912 11680/496.01 173 Lemon St 0.0396 E $275,000 Report to Council pending. arterial road widening. Land on corner of Watson Street for Finalisation of Vickers to City 2-CFS 13105 part 11680/629.00 Northgate 0.0233 E $50,000 possible purchase by NZTA. land purchase requirements. Total $1,484,000

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Category 3: Properties with low potential for sale

Old landfill site. Retained for the required 3-LPFS 552 11520/315.00 30 Okoki Rd, Uruti 1.6218 B $30,000 stand down period.

Old landfill site. Retained for the required 3-LPFS 1048 11540/098.01 67 Waipapa Rd, Waitara 0.6692 R $57,000 stand down period. 3-LPFS 11640 11670/425.00 10a Mahoe St, NP 0.2096 R $175,000 Surplus northern outlet land. Swamp.

3-LPFS 5412 11610/301.00 2 Herbert Rd 33.5889 B $150,000 Forestry Block

3-LPFS 5517 11610/377.00 157 Alfred Rd 5.5121 B $55,000 Forestry Block

3-LPFS 6101 11632/004.01 867 South Rd, Okato 1.2141 R $160,000 Rural land

3-LPFS 9139 11661/163.01 2a Raniera St, NP 0.1340 R $40,000 Residential section with drainage issues.

Stopped road. Adjoining owner interests. 3-LPFS 000271 46 Uriti Rd, Uruti 0.5737 R $5,000 11510/06001 TRONM objection. Pohutukawa Place, Bell Possible retention as reserve. Part Lot 2 DP 3-LPFS 9370 0.7495 E $100,000 Block 14420. Total $772,000

TOTAL CATEGORIES 1-3 GRAND TOTAL $5,478,600

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Category 4 Properties that have been considered but are to be retained 38 Tasman Parade, L P Reserve. Separate title. Community 5-Retain 4767 11590/253.00 0.0840 R $147,000 Oakura Board preferred to retain. Watson St,Te Henui Former Waiwaka Bowling Club area. 5-Retain 13105 11680/628.00 0.5059 R $325,000 Cemetery Cemetery use. Quarry Site. Required for road realignment 5-Retain 27028 11790/114.00 203 Tarata Rd, Inglewood 0.3470 R $86,000 retain. Detention dam site - not required. Prone to flooding. Retain as included in Appendix 4 5-Retain 2012 11561/461.01 85 Blake St, Waitara 0.4083 R $58,000 Part D - Other Land - Te Atiawa Crown Settlement Package Council Resolution 30 March 2004. Windy Point (Maungaroa) open space 5-Retain 025439 11772/009.00 81 South Rd, NP 2.0310 R $640,000 block. Telecom were keen to sell in conjunction with. 11700/637.00, Powderham / Vivian St Strong objection from neighbours and 5-Retain 015290 0.2159 R $1,120,000 11700/637.01 Carpark Catholic church. 5-Retain 5289 11610/214.08 Junction Rd, Mangamahoe 202.4319 R $3,300,000 Forestry Block. Mangamahoe forest. Part of Karo Park. Potential to develop for 5-Retain 27384 Pt 11800/135.03 6A Karo St, Inglewood 0.4200 E $450,000 residential sections. 5-Retain 13012 part 11680/56500 Niger Terrace Depot 0.1502 R $330,000 Niger Terrace depot. Retain for now. part Dwelling removed -bare land leased to 5-Retain 9256 76 Colson Road 1.2500 M $245,000 11661/253.10 adjoining farmer. Developed as reserve until required for 5-Retain 12989 11680/545.00 27 Mangorei Road 0.0755 R $165,000 road.

CATEGORY 1 - Approved for sale (AFS) B = Book Value CATEGORY 2 - Considered for sale (CFS) M = Market Valuation CATEGORY 3 - Low potential for sale (LPFS) R = Rateable Value CATEGORY 4 - Sale considered. Retain E = Estimate

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WATER RESTRICTIONS 2013-14 PREPARED BY: Graeme Pool (Manager Operations TEAM: Water and Wastes APPROVED BY: Mark Hall (Manager Water & Wastes) WARD/COMMUNITY: District-wide DATE: 15 April 2014 FILE REFERENCE: WW 09 04 08 14; DM 1543520

PURPOSE The purpose of this report is to seek ratification of water restrictions imposed during the 2013/14 summer.

EXECUTIVE SUMMARY Due to a lack of rainfall between February and April 2014, water restrictions were imposed for 58 days under delegated authority by the Manager Water & Wastes and in accordance with New Plymouth District Council’s Consolidated Bylaw.

RECOMMENDATION That having considered all matters raised in the report it is resolved to ratify the water restrictions imposed between 21 February and 16 April 2014 for the reasons outlined in this report.

COMMUNITY BOARDS RECOMMENDATIONS Kaitake, Inglewood, Clifton and Waitara Community Boards endorsed the officer’s recommendation.

SIGNIFICANCE ASSESSMENT In terms of the Council’s Significance Policy this matter is of: Low significance Medium significance High significance

This matter has been assessed as medium significance because although the water supply is a significant asset in terms of the Council’s significance policy, this report seeks to obtain Council ratification of water restrictions imposed during the 2014 summer period and not to make any other changes to the service.

BACKGROUND Due to a lack of rainfall during February, March and early April 2014, under delegated authority the Manager Water & Wastes imposed water restrictions throughout the district. These water restrictions lasted for 58 days from 21 February to 16 April 2014.

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DISCUSSION The Council has four water supplies: Okato (supplied from the Mangatete Stream), Oakura (supplied from ground water bores), Inglewood (supplied from the Ngataro Stream) and New Plymouth (supplied from the Waiwhakaiho River via a tunnel to Lake Mangamahoe. This also supplies all towns from Omata to Urenui).

Clause 5.5.6 of the bylaw contains a clause which allows the Council to implement water restrictions, it states:

During an emergency the Council may restrict or prohibit the use of water for any specified purpose, for any specified period, and for any or all of its customers. Such restrictions shall be advised by public notice. The Council may enact penalties over and above those contained in these conditions to enforce these restrictions. The decision to make and lift restrictions, and to enact additional penalties, shall be made by the Council, or where immediate action is required, by the authorised officer of the council, subject to subsequent council ratification.

Water restrictions in NPDC take the following form:

1. Odds and evens – Use of unattended hoses and sprinklers is banned and handheld hoses can only be used by odd numbered houses on odd numbered days and by even numbered houses on even numbered days. Normal commercial use is unchanged. Commercial use is defined as the use of water by “water by meter” customers within the usual quantity of water used by that customer throughout the year.

2. Total hose ban - All non-essential use is prohibited. This includes a total ban on use of water for gardening. Large commercial users are requested to curb their water use.

When are water restrictions imposed? The Council has resource consents to take water from water sources for the community water supply. The resource consents state maximum water take allowances which cannot be exceeded. The water take consent for the Mangatete Stream also contains conditions with specific limits which require water restrictions to be implemented if the flow in the stream drops below these flows. If the flow drops below 180 l/s for seven consecutive days, odds and evens water restrictions are imposed. If it drops below 120 l/s total hose ban water restrictions are required to be imposed.

Apart from the trigger limits contained within the Mangatete water take consent, the decision to implement water restrictions is also based upon the need or otherwise to manage demand to minimise any negative impacts on the water supply. Negative impacts include: • Affecting the ability to ensure minimum fire fighting reserves are maintained in reservoirs (a minimum of 50% of a reservoir’s capacity needs to be maintained for fire fighting).

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• Reduction in minimum pressures at point of supply (as water demand increases those customers at the furthermost extents of the water network can suffer lower pressures). Low pressure within the reticulation also impacts on the ability to meet fire fighting standards. • Degrading the water quality due to sediments being re-suspended due to flows being significantly altered within the network. • Affecting the ability to meet demand. When supply available from the environment drops to such an extent that it threatens the ability to meet the water demand from the community (both are driven by lack of rainfall and so these often coincide during summer).

Reasons for Implementing Water Restrictions this Summer On 20 February demand within the New Plymouth water treatment district rose to 47.9 million litres over the 24 hours of 19 February. During this time flow from the NPWTP peaked at 610 l/s. This resulted in the water level within the Barrett Road reservoir dropping below 50% on 19 February. Due to the continued high demand the Barrett Road reservoir could not be replenished over night and the reservoir level fell below 50% again on 20 February.

It is known from previous summers that when demand increases customers in the Mountain Road and Tikorangi areas experience low pressure.

As a result the decision was made to implement odds and evens water restrictions effective from 21 February 2014.

In anticipation, and to avoid known issues in the Jans Terrace area of Oakura, odds and evens water restrictions were imposed in Oakura on the same day (21 February).

In anticipation of known dirty water issues in Inglewood, odds and evens water restrictions were imposed in Inglewood on the same day (21 February).

By 21 February the flow in the Mangatete Stream (which supplies Okato) had been below the water abstraction limit for imposing odds and evens water restrictions for seven consecutive days. Odds and evens water restrictions were therefore imposed on 21 February. From 6 March the flow started to drop below 120 l/s. On 11 March the flow remained below 120l/s for 24 hours for the first time. Some rain did fall which briefly raised the stream level above 120l/s. But by 29 March the flow again dropped below 120l/s and in conjunction with discussions with the TRC, and based on the long term forecast, total hose ban water restrictions were imposed on 1 April.

All restrictions were lifted on 16 April 2014 following rainfall and in light of forecasts of further rainfall to come.

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OPTIONS This report is for ratification purposes. The Council is asked to ratify the actions already undertaken by Council officers under delegated authority. There are no other practical options to this resolution.

Local Infrastructure Local public services Performance of regulatory function

Imposing water restrictions meets the purpose of the LGA by ensuring a minimum level of service for the whole community connected to the public water supply. This includes maintaining minimum fire fighting reserves in reservoirs and minimum water pressure throughout the reticulation for customers.

As discussed under ‘Options’ above, the matter will be delivered in the way that is most cost- effective for households and businesses.

Community Outcomes This matter contributes to the following community outcomes: Connected Skilled Prosperous Secure and Healthy

Together Vibrant Sustainable

Community outcomes are the outcomes that the Council aims to achieve in meeting the current and future needs of communities for good-quality local infrastructure, local public services and performance of regulatory functions. Managing water demand via water restrictions ensures these community outcomes for the whole community.

The consideration of community outcomes under section 77(1)(b)(ii) of the Local Government Act 2002 is addressed under 'Options' in this report.

LTP / Annual Plan Is this matter currently budgeted for? Yes No

The annual budget for advertising is $1,600. This year $7,880 was spent on advertising water restrictions.

Consistency with Policy and Plans The matter is consistent with the Council's plans and policies, including Long Term Plan and Consolidated Bylaws.

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The LTP contains performance measures which include the total number of days during a year for water restrictions. The target within the LTP is seven days. This year the target has been exceeded.

The Consolidated Bylaws provides the Council with the authority to implement water restrictions when necessary.

Legal Water restrictions were imposed under clause 5.5.6 of the NPDC Consolidated Bylaws 2008.

The decision to impose water restrictions was made by Mark Hall Manager Water & Wastes under delegated authority as per the NPDC Delegations Register, Part 5 section 2.1.1.

Section 647 of the LGA2002 requires the Local Authority to install fire hydrants in every part of the district where there is a water supply provided under Section 130, or in any part of the District that is included in a fire district under section 26 of the Fire Service Act 1975. Furthermore, section 648 of the LGA requires that the pipes are to be kept charged with water. In order to keep pipes charged with water adequate reserve storage is required to meet potential fire demands. This requirement is reinforced in SNZ PAS 4509:2008 New Zealand Fire Service Firefighting Water Supplies Code of Practice.

The need to maintain minimum pressures at the point of supply is a requirement of the Long Term Plan and is specified within NPDC Code of Practice for Subdivision 2013.

Tangata Whenua Maori No specific consultation has been undertaken with Tangata Whenua Maori on water restrictions. They are able to submit their views as part of consultation with the wider community (see next section).

Community Views and Preferences Water restrictions affect the level of service experienced by every resident within the water supply area. Residents may express their opinions via the annual consultation processes associated with the Annual Plan and LTP during which levels of service are set. The views and preferences of residents are considered during this process.

The Consolidated Bylaw which allows for water restrictions is also publically consulted on and resident’s views and preferences incorporated into the current bylaw.

The water section of the Consolidated Bylaw is currently under review.

Risk Analysis In the immediate term when water demand increases to such an extent that it affects the ability to maintain fire fighting obligations or minimum levels of service then water restrictions must be imposed to manage demand. If water restrictions are not implemented the Council is at risk of being unable to meet fire fighting obligations and level of service obligations to the community.

Monitoring Committee Tuesday 27 May 2014 6 ITEM A4 ITEM FOR DECISION

To manage the risk posed by dry summers the Water &Wastes Team is continually reviewing the performance of the Water Treatment Plant and water reticulation and increases in demand caused by future developments. Future planning for infrastructural upgrades are identified and included in the Water Asset Management Plan. The dry period experienced over the summer of 2012/13 and 2013/14 have highlighted further challenges in meeting peak demand.

Monitoring Committee Tuesday 27 May 2014 1 ITEM FOR DECISION ITEM A5

DELEGATED AUTHORITY CONTRACTS PREPARED BY: Leon Wee (Manager Infrastructure Support) TEAM: Infrastructure Support APPROVED BY: Jim Willson (General Manager Infrastructure) WARD/COMMUNITY: District Wide DATE: 22 April 2014 FILE REFERENCE: DP 08 01 01; DM 1545333

PURPOSE To inform the Council of contracts with a value in excess of $250,000 awarded since the last Council meeting.

EXECUTIVE SUMMARY Since the previous report, one contract with a value over $250,000 has been awarded under delegated authority.

RECOMMENDATION That having considered all matters raised in the report in relation to contracts entered into under delegated authority for the period from 13 March to 22 April 2014, the report be received.

SIGNIFICANCE ASSESSMENT In terms of the Council’s Significance Policy this matter is of: Low significance Medium significance High significance

This matter has been assessed as low significance because this report is in respect of the implementation, under delegated authority, of decisions that have already been made in the LTP, annual plans and asset management plans of the Council.

BACKGROUND The following contract was entered into under authority delegated to the General Manager Infrastructure/General Manager Community Services and the Chief Executive. This contract has a GST exclusive value in excess of $250,000 and has not been separately reported.

Contract Successful Estimated Contract Tender No. of Range of Tenderer Price (1) Price Method Tenders Prices 14/RM01 Fulton Hogan $5,909,000 $5,573,276.85 Public 2 $5,573,276.85 Urban Roads Tender2 to Maintenance $6,592,383.55 General 2014-17 1 These estimates are updated at the time tenders are invited, not necessarily those included in the LTP. 2 Using the evaluation method of price quality, Fulton Hogan was the tenderer with the highest non-price attribute and the lowest price.

Monitoring Committee Tuesday 27 May 2014 2 ITEM A5 ITEM FOR DECISION

DISCUSSION This tender has been evaluated and let in accordance with Council policy.

With regard to Contract 14/RM01, this contract is for a period of 3+1+1 years and the price reflects the value over a three year period. The majority of the work under this contract attracts financial assistance from the NZ Transport Agency at a FAR of 50%.

The successful tenderer, Fulton Hogan, holds the current contract for this work. The tender price, while slightly lower than the Engineer’s Estimate, is within budget and will enable opportunity to strive to maintain current levels of service.

OPTIONS The tender evaluation and letting procedures follow standard requirements set in the tender documents.

Local Infrastructure Local public services Performance of regulatory function

The reported contract has been let in accordance with the Council’s procurement policy and efficient and effective procurement practices. The goods, works and services purchased will also be in accordance with the Council’s asset management plans and agreed standards appropriate to present and anticipated future circumstances.

As discussed under ‘Options’ above, the matter will be delivered in the way that is most cost- effective for households and businesses.

Community Outcomes This matter contributes to the following community outcomes: Connected Skilled Prosperous Secure and Healthy

Together Vibrant Sustainable

Arguably the tendering process and awarding of contracts will deliver all of the above outcomes.

Monitoring Committee Tuesday 27 May 2014 3 ITEM FOR DECISION ITEM A5

The consideration of community outcomes under section 77(1)(b)(ii) of the Local Government Act 2002 is addressed under 'Options' in this report.

LTP / Annual Plan Is this matter currently budgeted for? Yes No

The policy does not allow an officer to enter into a contract under delegated authority unless funding is available in the Annual Plan and, for longer term contracts, in the LTP. Funding for all contracts scheduled above is available in the Annual Plan and/or the LTP.

Consistency with Policy and Plans A policy setting out the delegations to officers to enter into contracts and the reporting requirements was adopted at the Council meeting of 15 August 2006. This report is in accordance with that policy.

Legal This report is in respect of the implementation, under delegated authority, of decisions that have already been made in the annual plans and asset management plans of the Council. Any considerations specific to tangata whenua were considered in the approval of those plans and the detailed design phase for each project.

Tangata Whenua Maori This report is in respect of the implementation, under delegated authority, of decisions that have already been made in the annual plans and asset management plans of the Council. Any considerations specific to tangata whenua were considered in the approval of those plans and the detailed design phase for each project.

Community Views and Preferences This report is in respect of the implementation, under delegated authority, of decisions that have already been made in the annual plans and asset management plans of the Council. The views of those affected were considered in the approval of those plans and during the detailed design phase for each project.

Risk Analysis These contracts have already been let under delegated authority and this report is for information only.

Monitoring Committee Tuesday 27 May 2014 4 ITEM A5 ITEM FOR DECISION

Monitoring Committee Tuesday 27 May 2014 1 ITEM FOR DECISION ITEM A6

QUARTERLY REPORT ON COUNCIL ENERGY MANAGEMENT & GREENHOUSE GAS REDUCTION PROGRAMME - 1 JANUARY TO 31 MARCH 2014 PREPARED BY: Jon Seal (Energy Management Specialist / I&E Operational Support) TEAM: Projects APPROVED BY: Andrew Barron (Manager Projects) WARD/COMMUNITY: District wide DATE: 24 April 2014 FILE REFERENCE: CM 10 05 04 v03, DM 1546125

PURPOSE The purpose of this report is to table the Energy Management Services Team report on savings made across the spectrum of Council operations in respect of electricity, gas, and fuel consumption and consequential reduction in green house carbon emissions through an in- house Energy Management Programme first initiated in 2006.

The report covers the quarterly period 1 January – 31 March 2014.

EXECUTIVE SUMMARY The Council, through its operations, is a large user of energy including electricity, natural gas and liquid fuels (petrol and diesel). Energy use is primarily related to the operation of buildings; pumping of water (both potable and waste); wastewater treatment; and vehicle fleet running.

Current Council expenditure on energy exceeds $3.3m per annum (about 3% of total expenditure).

In 2006 the Executive Leadership Team (ELT) committed to a policy programme of energy management throughout the Council’s operations with the objective of optimising efficient energy use in order to reduce its impact on the environment; eliminate waste and reduce expenditure for the benefit (both current and future) of the community and ratepayers.

The Energy Management Programme is a continuous improvement programme including monitoring, tracking and reviewing results/targets using quarterly reporting. The active measures it takes are a combination of ‘soft’ and ‘hard’ activities:

• The ‘soft’ elements focus on behavioural changes such as turning off computers/lights etc; encouraging staff to come forward with ideas. • The ‘hard’ activities include audits of systems and making changes such as replacing old equipment with new energy efficient models such as modern condensing boilers, LED lamps, heat pumps; and altering how the Council procures its energy. Some capital projects such as the upgrade to the wastewater treatment plant have also had energy efficiency requirements built in which have resulted in significant energy savings.

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This report briefly outlines the energy programme and the quarterly report for the period 1 January – 31 March 2014 is attached as Appendix A.

RECOMMENDATION That having considered all matters raised in the report it is noted that: a) Since 2006, an Energy Management Policy Programme has been in place with the objective of optimising efficient energy use in order to reduce its impact on the environment; eliminate waste and reduce expenditure for the benefit (both current and future) of the community and ratepayers. b) The Energy Management Programme is a continuous improvement programme including monitoring, tracking and reviewing results/targets using quarterly reporting. c) The Energy Management Programme is a combination of behavioural change and alterations to existing infrastructure. d) The Energy Programme covers the spectrum of energy resources that includes electricity, natural gas and liquid fuels (petrol and diesel) used in buildings; pumping of water (both potable and waste); treatment of wastewater; and vehicle fleet running. e) Since inception of the Energy Management Programme actual savings of greater than $1.1m, and savings against “Business as Usual” of greater than $1.8m have been made in expenditure. f) The Energy Management Report for the quarterly period 1 January – 31 March 2014 is attached as Appendix A. g) Unless directed otherwise, further quarterly reports will be provided.

COMMUNITY BOARDS RECOMMENDATIONS Kaitake, Inglewood, Clifton and Waitara Community Boards endorsed the officer’s recommendation.

Monitoring Committee Tuesday 27 May 2014 3 ITEM FOR DECISION ITEM A6

SIGNIFICANCE ASSESSMENT In terms of the Council’s Significance Policy this matter is of: Low significance Medium significance High significance

This matter has been assessed as low significance in terms of Section 79 of the Local Government Act 2002, because the report is provided for information and monitoring purposes only. In addition the “in house” Energy Programme involves a singular assessed option of targeted energy cost savings, while directly benefiting the community, without the need to assess further options or seek the views of the community.

BACKGROUND Instigation of 2006 Council Energy Management Programme In 2006 the Executive Leadership Team (ELT) committed to a policy programme of energy management throughout the Council’s operations with the objective of optimising efficient energy resource use in order to reduce its impact on the environment; eliminate waste and reduce expenditure for the benefit (both current and future) of the community and ratepayers.

The Council, through its operations, is a large user of energy including electricity, natural gas and liquid fuels (petrol and diesel). Energy use is primarily related to the operation of buildings; pumping of water (both potable and waste); wastewater treatment; and vehicle fleet running.

Current Council expenditure on energy exceeds $3.3m per annum (about 3% of total expenditure).

Implementation of Energy Management Programme The first action was a Level 2 Energy Audit undertaken for the Civic Centre in November 2006. This provided the impetus for the Energy Management Programme.

. NPDC began to apply the Energy Management Programme in July 2007. . Started as Energy Manager pilot scheme in partnership with The Energy Efficiency and Conservation Authority (EECA). . EECA funded 50% of the costs of an Energy Manager for two years. . External expertise brought in from Power Solutions Ltd. . Programme continues today. . NPDC now has an In-House Energy Manager (0.5 full time equivalent).

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Energy Policy Objectives The Energy Policy objective is to ensure that energy use in the Council’s operations will be managed to optimise efficiency, cost-effectiveness and with least impact on the environment.

What has been done to meet Energy Policy Objectives? . Energy Management Services Team set up. . Energy Policy adopted. . Energy Management Plan reviewed annually. . Energy monitoring and reporting introduced. . Energy audits at main sites. . Active fleet management. . Strategic procurement. . Training for Property Team. . NPDC Energy Manager appointed (0.5 full time equivalent).

What has been achieved through the Energy Management Programme? . Energy consumption and cost reductions. . Rates minimisation. . A good news story for the Council. . A change of culture throughout the business. . National recognition e.g. 2012 EECA Award. . Requests to present at conferences e.g. The NZ Society of Local Government Managers (SOLGM) & Energy Management Association of New Zealand (EMANZ). . One of the leaders in Local Government Energy Management.

What have been the Critical Success Factors through the Energy Management Programme? . Executive Leadership Team support and buy-in. . Involvement by all high energy using business units. . Active Energy Management Team. . On-going monitoring and reporting. . Constant focus and review. . Continuous improvement. . Recognition of staff ideas – Council wide. . Training e.g. EMANZ Commercial Building Energy Specialist and Energy Management for Facility Managers courses.

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DISCUSSION Quarterly Energy Management and Greenhouse Gas Reduction Report for the Period 1 January – 31 March 2014 The report for the above period (Appendix A), prepared by the Council’s Energy Management Services Team, provides a current written/graphed update of the energy savings initiatives made to date over the period from 2007 to date in terms of kwh/yr and monetary savings and energy consumption breakdown; in addition to greenhouse emission reductions and the corporate aim to target reductions by 20% by June 2005.

In particular it will be noted that there are currently 37 active energy management initiatives identified for action.

The Energy Management Programme:

. Has provided and will continue to provide tangible cost and environmental benefits into the future in the interests of the district. . Has promoted and will continue to promote savings and community outcomes in a managed, integrated and efficient manner. . Improves the Council’s capacity to meet present and future statutory responsibility. . Contributes to the national interest in the energy sector, the efficient use of resources and in reducing greenhouse gases. . Contributes to efficient and effective performance in a way that is most cost effective for households and businesses.

Local Infrastructure Local public services Performance of regulatory function

The current Energy Management Programme is both effective in the efficient use of energy resources and in delivering a programme of proven and ongoing targeted cost benefits.

Community Outcomes This matter contributes to the following community outcomes: Connected Skilled Prosperous Secure and Healthy

Together Vibrant Sustainable

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LTP / Annual Plan Is this matter currently budgeted for? Yes No

Consistency with Policy and Plans The matter is consistent with the Council's plans and policies, including the Energy Management Policy and Energy Management Plan.

Legal The Council is performing its statutory obligation in respect of energy management in terms of its function as a territorial local authority under the Local Government Act 2002, to efficiently deliver infrastructure, services and regulatory functions that are cost efficient to both households and businesses.

Tangata Whenua Maori There are no known tangata whenua issues involved.

Community Views and Preferences While providing reductions in energy use and cost savings, the views and preferences of the community on the energy saving options have not been sought in exercising discretion on the level and need for consultation, as the matter is assessed as being of low significance in terms of Section 78 of the Local Government Act 2002.

Risk Analysis The main risk is lack of investment which will result in a reduction in the effectiveness of the overall programme.

APPENDICES Appendix A Quarterly Report for the period 1 January – 31 March 2014 on the Energy Management and Greenhouse Gas Reduction (DM 1546118).

Monitoring Committee Tuesday 27 May 2014 1 ITEM FOR DECISION ITEM A7

BELL STREET STREETSCAPE IMPROVEMENT PROJECT: APPROVAL TO PROCEED PREPARED BY: Carl Whittleston (Let’s Go Project Manager) TEAM: Projects APPROVED BY: Andrew Barron (Manager Projects) WARD/COMMUNITY: New Plymouth District DATE: 30 April 2014 FILE REFERENCE: RT 04-10-33; DM 1540355

PURPOSE This report summarises the consultation undertaken to date on the Bell Street Streetscape Improvement Project and subsequent actions by officers as requested at the Monitoring Committee meeting of 25 February 2014. Approval for the project to proceed is now requested.

EXECUTIVE SUMMARY The Bell Street Streetscape Improvement Project aims to foster an environment that encourages walking and cycling through improving the streetscape of Bell Street. This project is part of the Let’s Go project initiatives to enhance streetscapes and encourage walking and cycling in New Plymouth.

Extensive consultation occurred throughout the project, with the project team canvassing views both before and after the concept plans were developed. A report was put to the Monitoring Committee for discussion (25 February 2014) and to seek approval to proceed with the Bell Street Improvement Project. Approval was not granted to proceed with the project by this Committee with the following amendment carried at that meeting:

That further consultation be undertaken before a decision is made to proceed with the Let’s Go project in Bell Street.

Since then the following further consultations have been held: • A further letter drop. • A visit to the “The Most FM”. • Further discussions with WITT.

The project team believe that they have addressed all relevant concerns and issues raised by the stakeholders. The few remaining concerns cannot be addressed by this project or generally relate to on street parking for WITT staff or students.

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RECOMMENDATION That having considered all matters raised in the report, approval is given to progress the project to completion, funded from existing Let’s Go and Roading budgets.

SIGNIFICANCE ASSESSEMENT In terms of the Council’s Significance Policy this matter is of: Low significance Medium significance High significance

This matter has been assessed as low significance.

BACKGROUND Bell Street is located off Coronation Avenue, New Plymouth. It is a short residential street with approximately thirteen residential properties and has the main entrance to WITT at the end of the street. Of the thirteen residential properties, some are owned and managed by the Office of Treaty Settlements, some are owner-occupied and some are tenanted.

In November 2012 the Let’s Go Project Board approved $200,000 funding for a streetscape improvement project to be undertaken in Bell Street and the concept planning stage has been undertaken.

The project was approved (by the Let’s Go Project Board) on the understanding that WITT would be involved with travel planning and the promotion of walking, cycling and taking the bus. To achieve this WITT has installed bike racks, green cycle marking and promoted active travel to the students and included walking and cycling facilities in their property development plans.

Funding Funding has been provided in the current Long Term Plan for the project.

A total project budget of $200,000 was confirmed for the Bell Street project and was agreed at the Let’s Go Project Board meeting in November 2012. The project is 60% funded from New Zealand Transport Agency and the remainder from the approved Let’s Go Project’s budget.

Roading has some complementary renewal works (a new hot mix road surface, and kerb and channel replacements) programmed to align with the street upgrade, to a total of approximately $60,000, which will further enhance the new streetscape environment.

Separate Let’s Go funding may also be available for a way finding and information signage board on Coronation Avenue. These additional funds were committed from within existing Let’s Go budgets for this purpose.

No new or additional funds are requested, with the funding sources summarised in the table below:

Monitoring Committee Tuesday 27 May 2014 3 ITEM FOR DECISION ITEM A7

Funding Source Amount ($) New Zealand Transport Agency 120,000 Let’s Go Project Budget (NPDC Long Term Plan) 80,000 Roading Budget (Renewals) 60,000 Total 260,000

Construction was initially scheduled for the summer of 2013/14, however if approval is given to proceed, works could proceed over the 2014/15 summer period.

DISCUSSION A Project Manager was appointed in April 2013. Initial consultation was undertaken with residents, property owners and stakeholders to gather their views about the street. This focused on gaining an understanding of the issues with the existing street layout.

Concept plans were then produced which reflected the concerns and wishes of residents and property owners. The concept plans were then distributed to all parties (and the public) for feedback.

Twelve responses were received in total on the concept plans. Initially three of these were negative but after further discussion only two parties continue to object to the project.

Stakeholder response 25 February 2014 27 May 2014 For scheme 2 5 For (if minor changes 4 5 accommodated) Against the scheme 3 2 Total responses 9 12

Two residents continue to have significant objections to the project proceeding. It is noted however, that both of these residents are also very unhappy with the street situation at present. Additionally, these objections are largely on the basis of issues that are outside of the scope of the project (i.e. they are largely WITT- neighbour issues) and are not specific to the project scope. The objection continues despite continued efforts to assist and reassure the residents that their concerns have been heard and addressed where possible.

In summary, the consultation and information distributed to stakeholders about this project has included: • 4 x NPDC letters to all property owners, tenants and stakeholders. • 2 x workshops held with residents. • An “ideas” booklet distributed to households. • An on-line survey to gain feedback “have your say” on the concept plans. • A newspaper spread with concept plans included and a “have your say” form. • Displays at WITT and at NPDC’s main foyer.

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• Information provided on NPDC’s website. • A door knock (home visit) to those we did not hear from. • A large number of individual meetings, emails and phone-calls with a number of residents.

The concept plans have also been independently peer reviewed. The review found that the concept plans met the project objectives and addressed the relevant issues raised by residents and stakeholders.

In summary: • A thorough design process has been followed. • A thorough and extensive consultation process has been followed. • Traffic counts and other assessments have been undertaken. • Council staff have worked with WITT to address on campus student travel options. • Views were gathered from a wide range of stakeholders prior to developing the concept plans. • Concept plans have been developed, taking into account feedback from all stakeholders. • Concept plans have been circulated to all parties and an opportunity to give feedback on the proposed plans has occurred. • The project has significant support from residents, with one resident continuing to oppose the project. • The project team has addressed many of the concerns raised by residents. • The plans have been positively independently reviewed.

OPTIONS Three options have been identified:

1. Do nothing. 2. Make minor parking modifications to the street (line marking and signage only). 3. Undertake the Bell Street: Streetscape Improvement Project as proposed.

Option 3 is recommended. The street represents an opportunity for a “model” street for walking and cycling in a residential and campus entry environment to be showcased.

It resolves the greatest number of issues pertaining to car movements and parking related issues – a significant issue for residents.

It also most importantly addresses the residents’ clear wishes for a quieter, greener, calmer, and more peaceful, pleasant street environment.

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Local Infrastructure Local public services Performance of regulatory function

Improving the street improvement will provide a high quality, attractive, safer, civic amenity. Community Outcomes

This matter contributes to the following community outcomes: Connected Skilled Prosperous Secure and Healthy

Together Vibrant Sustainable

LTP / Annual Plan Is this matter currently budgeted for? Yes No

Consistency with Policy and Plans The concept plans are consistent with the District Plan and the recently adopted NPDC Infrastructure Standard. It supports the Council’s commitment to Let’s Go initiatives and objectives. It is also consistent with urban design best practice guidelines and principles for streetscape improvements and for walking and cycling environments

Legal There are no known legal issues.

Tangata Whenua Maori Several properties on the street are land banked for future treaty settlement. The Office of Treaty Settlement (OTS), through their nominated property managers have stated that they wish to see cars removed from parking on the grass berms outside their properties and support the concept plan in achieving this.

Community Views and Preferences The persons most likely to be directly affected are residents and property owners of Bell Street, and WITT staff and students. The affects are believed to be primarily positive.

Risk Analysis Adopting the recommendation is considered low risk.

APPENDIX Appendix 1 Concept plans.

Monitoring Committee Tuesday 27 May 2014 6 ITEM A7 ITEM FOR DECISION

APPENDIX 1

Monitoring Committee Tuesday 27 May 2014 1 ITEM FOR DECISION ITEM A8

MARCH PERFORMANCE REPORT PREPARED BY: Lucy Graydon (Manager Corporate Strategy & Policy) TEAM: Planning and Policy APPROVED BY: Simon Pickford (Manager Executive Services) WARD/COMMUNITY: District Wide DATE: 7 May 2014 FILE REFERENCE: PP-05-05, DM 1550082

PURPOSE The purpose of this report is to advise of the Council’s performance against the objectives in the Long-Term Plan 2012-2022 for the third quarter of the 2013/14 financial year (1 July 2013 to 31 March 2014).

EXECUTIVE SUMMARY This report advises of the Council’s performance against objectives for the third quarter of the 2013/14 financial year.

RECOMMENDATION That having considered all matters raised in the report, the report on the performance against objectives for the period ending 31 March 2014 be received.

SIGNIFICANCE ASSESSMENT In terms of the Council’s Significance Policy this matter is of: Low significance Medium significance High significance

This matter has been assessed as low significance because the report is for information purposes only.

BACKGROUND The Council’s Long-Term Plan 2012-2022 was adopted on 26 June 2012 setting out, amongst other things, performance targets and budgets for the 2013/2014 financial year. These are reported to the Council on a quarterly basis.

DISCUSSION The Council’s performance and progress towards meeting its objectives and key performance measures as set out in its community plan are reported on a quarterly basis. The quarterly reports also cover progress with significant capital projects and other capital expenditure and information on financial performance.

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This performance report reports on the financials and performance against objectives for the third quarter of the 2013/14 financial year (1 July 2013 to 31 March 2014). The highlights and issues are set out in the performance report attached as follows:

The highlights and issues are:

1. Ninety-one per cent of the performance measures have been achieved or are not yet measurable.

2. Significant capital projects expenditure programmed for the current year is projected to be running to budget but behind schedule and there will be significant carry- forwards.

3. The Statement of Financial Performance indicates that at the end of the year operational expenditure will be close to budget.

4. The Council’s liquidity risk position is within the target level and reflects the Council’s strong financial position.

5. Debt is within the target limits.

OPTIONS There are no practical options.

IMPLICATIONS ASSESSMENT Local Government Purpose The matter relates to the monitoring of the Council’s performance against the financials and objectives of the Long-Term Plan 2012-2022 and comes within the scope of the Council’s lawful powers, including satisfying the purpose statement in section 10 of the Local Government Act 2002. The matter will enable the Council to monitor its performance in meeting the current and future needs of communities for good quality (i.e. efficient, effective and appropriate to present and anticipated future circumstances) and ensure these are delivered in the way that is most cost effective for households and businesses.

Local Infrastructure Local public services Performance of regulatory function

Community Outcomes This matter contributes to the following community outcomes: Connected Skilled Prosperous Secure and Healthy

Together Vibrant Sustainable

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LTP/Annual Plan Is this matter currently budgeted for? Yes No

Consistency with Policy and Plans The report summarises activities to comply with various policies and plans.

Legal This report monitors compliance with various statutory requirements.

Tangata Whenua Maori There are no specific Tangata Whenua Maori considerations.

Community Views and Preferences The report is for information purposes and no affected parties are involved.

Risk Analysis This report is for information purposes only and there are no risks associated with the recommended decision.

APPENDICES 31 March 2014 Performance Report (attached as a separate document) DM1538299.

Monitoring Committee Tuesday 27 May 2014 4 ITEM A8 ITEM FOR DECISION

Monitoring Committee Tuesday 27 May 2014 1 ITEM FOR DECISION ITEM A9

VENTURE TARANAKI QUARTER THREE REPORT 2013/14 PREPARED BY: Kathryn Scown (Senior Policy Adviser) TEAM: Corporate Strategy and Policy APPROVED BY: Lucy Graydon (Manager Corporate Policy and Strategy) WARD/COMMUNITY: District Wide DATE: 12 May 2014 FILE REFERENCE: DM 1547094

PURPOSE The purpose of this report is to present the Venture Taranaki Trust (Venture Taranaki) Quarter Three Report for the period 1 January – 31 March 2014 to the Council.

EXECUTIVE SUMMARY Venture Taranaki is an economic development agency set up as a council-controlled organisation (CCO). Venture Taranaki is responsible for delivering New Plymouth District Council’s economic development initiatives as set out in its statement of intent and the Long- Term Plan 2012-2022. Venture Taranaki is also responsible for the management of the major events fund on behalf of council. The Venture Taranaki Quarter Three Report outlines Venture Taranaki’s performance for the period 1 January – 31 March 2014 in terms of its 2013-2014 Business Plan with the Council.

RECOMMENDATION That having considered all matters raised in the report, the Venture Taranaki Trust Business Plan 2013-2014: Quarter Three Report (1 January to 31 March 2014) including the accompanying appendices be received.

SIGNIFICANCE ASSESSMENT

In terms of the Council’s Significance Policy this matter is of: Low significance Medium significance High significance

This matter has been assessed as low significance because it is providing an outline of achievements and current status against performance measures and not making any decision regarding Venture Taranaki as a CCO and/or their business plan.

BACKGROUND The Venture Taranaki Trust has been responsible for delivering the New Plymouth District Council’s active economic development initiatives since July 1998. Due to its current CCO nature, the Council must purchase services from Venture Taranaki under a contract. Under the Local Government Act 2002, the Venture Taranaki Trustees (The Trustees) must present a draft Statement of Intent (SOI) each year for the Council to review. The 2013/14 SOI was

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adopted by the Council on 23 April 2013 and forms the strategic framework and outcomes that Venture Taranaki is required to deliver on behalf of the community. The 2014/15 SOI will also be considered by the Council at this meeting.

The Trustees develop an annual business plan outlining the outputs required to deliver on the SOI outcomes each financial year and this is submitted to the Council to form the basis of the quarterly performance monitoring reports. A summary of the current status against the performance measures for quarter three is included in appendix one.

DISCUSSION The Venture Taranaki Quarter Three Report for the period 1 January – 31 March 2014 on the 2013-2014 Business Plan was received by Council officers on 14 April 2014 (see appendix two).

During the third quarter, particular success has been achieved in the area of partnerships and leveraged funding from central government, including: • As central government’s Regional Business Partner, Venture Taranaki facilitated more than $150,000 of funding into Taranaki businesses during the quarter, with more than $2.1 million facilitated year to date. The Trust’s performance and recognition of the region’s growth potential also saw New Zealand Trade & Enterprise increase its capability funding budget for the region during the quarter. • Massey University – Venture Taranaki partnership resulting in launch of first Taranaki MBA. • Seven contracted events taking place over the quarter, including the ITU World Cup Sprint Distance Race funded in partnership with TSB Community Trust. • Continued support to Engineering Taranaki Consortium with a successful bid process to become a pilot pathway centre. • Assisting Treasury with the “Infrastructure Scenarios” they are currently developing, as well as providing briefings to a number of politicians and government officials during the quarter. • Continued preparation for the April 2014 trade mission to Australia’s premier oil and gas expo and conference “APPEA” continued in quarter – businesses accompanying Venture Taranaki are Oil and Gas Specialist Technologies (a group of 30 supply chain companies), ITL, Precision Helicopters, MetOcean Solutions and Metra Weather. • Launch of a report on the region’s horticulture sector “The Potential for Horticultural Development in Taranaki”. • Comprehensive analysis of Taranaki’s retail performance commissioned and released by Venture Taranaki in the quarter. Key findings were that from 1 July 2013 – 31 December 2013, Taranaki’s retail spend was up 8.4 percent on the same period in 2012, against a national increase of 1.7 percent.

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The following list of achievements provides an overview of other activities undertaken by Venture Taranaki in quarter three of the 2013/14 year across the six regional themes: Talented Taranaki, Team Taranaki, Gateway Taranaki, Foundation Taranaki, Frontier Taranaki and Desirable Taranaki.

Talented Taranaki • Venture Taranaki’s free regional website, www.taranaki.info/jobs, continued to be well utilised by both employers and job seekers during quarter three. • Employers registered with the regional jobs website database rose to 842 in the quarter, 74 of which registered during the period (45 from New Plymouth district). Of the employers registered, 582 or 69.1 percent are from New Plymouth district. • A further 210 job seekers registered with the site over the quarter, up from 128 the previous quarter. Of these, 53 percent were New Zealand based with the remainder coming from offshore locations including the United Kingdom, Singapore, Australia and India. The number of vacancies promoted on the website ranged between 90 and 100 during the quarter, with 316 job applications made via the site during the period. • Venture Taranaki continued to build a substantive library of talent and migrant case studies over the quarter, with two new profiles developed and published. These are used to showcase the region as a great place to live, work and visit. • The Swap Sides campaign, which recommends Taranaki as both a better option to bigger city living and a place full of job and lifestyle opportunities, continued to make inroads over the quarter, with response to the campaign steady. • The [Re]Discover Campaign continued into quarter three, concluding mid-January. The campaign targeted those returning to the region to visit friends and family for the holidays (plus their friends and family), encouraging them to return home to work and live in Taranaki. The campaign has received considerable positive feedback and fielded over 1,400 visits to the rediscovertaranaki.co.nz website during the course of the campaign. • Employer engagement continued steadily across the quarter. • The number of people employed year-on-year in Taranaki increased by 1,600 in the year to December 2013 as compared to the year to December 2012. The total labour force increased to 66,500 up from 64,200 the previous year.

Team Taranaki • Quarter three saw assistance provided to Government to contribute to upcoming national publications and economic analysis. • The Trust briefed central politicians from across the spectrum on regional development initiatives and opportunities, and has noted that following these briefings both parties have elevated discussion on development and investment into regional New Zealand. • The National Infrastructure Unit of Treasury was assisted by the Trust to hold an Evidence Base and Response Workshop in the region.

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• In response to the announced closure of iconic New Plymouth company Fitzroy Yachts, the Trust worked with a range of stakeholders to develop and produce a support publication to help keep as many of the staff as possible within the region. • Content was supplied to Whenua, the magazine of Parininihi Ki Waitotara, for an article focused on diversifying land use and reflected the findings of the Trust’s report The Potential for Horticultural Development in Taranaki. • Ongoing support was provided to the Parihaka community and ongoing investment was committed, in partnership with New Plymouth District Council, towards Te Ara Puawai – the bi-lingual signage project at Huatoki and Herekawe.

Gateway Taranaki • Venture Taranaki received a targeted briefing from UltraFast Fibre on the state of the rollout across Taranaki, and has undertaken an analysis of additional sites that could benefit beyond the urban network. • Discussions with national politicians and government officials about SH3 North and government funding towards regional state highways continued over the quarter.

Foundation Taranaki • The demand for business support services was strong across the quarter, with businesses from a wide range of sectors engaging with the Trust. • Eighteen business start-up clinics were offered in the quarter, attracting 77 attendees, 75 percent of whom attended the New Plymouth clinics. Fifty-seven business start-up clinics have been offered year to date, with 199 clients attending. • Eight business mentor matches were made in quarter three, bringing the total number of matches to 26 for the year. The Trust maintained its ‘A’ rating with Business Mentors New Zealand over the period. • The Trust also began work on a series of videos featuring mentoring clients in the quarter. These will be used to further market the programme and highlight the benefits of having a business mentor. • The Trust released a total of 20 subscriber newsletters over the quarter. • Venture Taranaki’s engagement with growth clients was steady over the quarter, as Taranaki businesses sought to grow their domestic markets and expand into, or strengthen, offshore markets. • Working with NZ Trade & Enterprise, the Trust provided support to a number of export businesses in the quarter, and also released on ExporTar newsletter to its subscribers. • Fifty-one capability training vouchers were issued to Taranaki businesses in the quarter, at a combined value of $95,697. Of these funds, $75,029 was awarded to businesses in New Plymouth district. Year to date, 153 vouchers at a collective value of $239,427 have been issued to Taranaki businesses by Venture Taranaki. • During the quarter, four investments in research and development (R&D) projects totalling $54,514 were facilitated by Venture Taranaki. Year to date, $1.9 million of R&D funding has been facilitated by Venture Taranaki.

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• Venture Taranaki worked with Callaghan Innovation’s PR company, SweenyVesty, and the Taranaki Daily News over the quarter with the result being a series of articles profiling innovative Taranaki businesses in the newspaper’s Monday Business section. • The Oil and Gas Specialist Technologies group met regularly over the quarter, with three meetings held. One new member joined the group during the quarter bringing the membership to 30 companies. • Support provided into the launch of the Futures Taranaki project. • The Trust commenced the 2014 contracted engineering demand-supply analysis in quarter three, with the objective of updating the inaugural piece of work undertaken in 2013. • The www.energystream.co.nz website, a free portal about the oil and gas industry, developed by Venture Taranaki, was regularly updated during the quarter. • Venture Taranaki hosted a ‘Lunch & Learn’ session in conjunction with Shell NZ and BECA in quarter three. The session focused on the construction of the world’s first Floating Offshore LNG facility, currently being built by Shell in Australia. More than 80 industry specialists attended with feedback extremely positive.

Frontier Taranaki • During the quarter, six new companies were added to the active client base managed by the Massey University – Venture Taranaki partnership. The partnership has worked with 33 organisations year to date, towards the resourcing of more than 40 research and development projects. • Venture Taranaki continued to work with the education sector during the quarter, with a presentation made to the next Taranaki principals meeting in March on the benefits of working together to promote the region and develop a business plan to increase education tourism uptake. This has resulted in the formation of a formal network that will work collaboratively in this sector. • The Trust continued working with Taranaki Chamber of Commerce on a pilot business retail association for New Plymouth city during the quarter, providing support, both financial and human resource, to the Chamber around the development of the group’s strategy and vision.

Desirable Taranaki • Venture Taranaki picked up a viral video theme that saw the region become the first New Zealand location to join a global movement of over 1,000 videos from 105 countries on the www.wearehappyfrom.com website, launched on World Happiness Day. Taranaki’s entry gained almost 10,000 views in the first two days and has had significant uptake beyond the We Are Happy From site. • To support the success of the Lionel Ritchie and John Farnham concert at the TSB Bowl of Brooklands, Venture Taranaki worked with New Plymouth District Council to develop a joint promotion campaign. The Trust also built and hosted a comprehensive sub-site for the event on the www.visit.taranaki.info website.

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• During the quarter the Trust provided media comment, liaison or releases to a range of local, national and international media channels. • Venture Taranaki, working in partnership with the New Plymouth District Council Events Team, devised, built and hosted the Summer of Cricket web presence to leverage the ICC Cricket World Cup qualifiers, and one-day and 20:20 matches over the quarter. • A 30-second television commercial format clip was produced to run alongside regionally-focused television show Garden Rambles, which features on SKY digital network channel Country99TV. • The Trust partnered with the New Plymouth i-SITE visitor information centre to again present an information and regional promotional presence during WOMAD. • During the third quarter the Trust’s www.taranaki.info website attracted a total of 92,509 visits from 68,048 unique visitors – growth of 3.4 and 9.4 percent over quarter two respectively. Almost two thirds of site visitors were visiting for the first time. • Taranaki’s digital footprint continued to expand during quarter three, and was effectively leveraged as a low-cost content channel to extend the messaging of the summer marketing campaign, as well as local event, lifestyle and activity promotion. • Growth continued across all channels with the Taranaki – Like No Other Facebook page follower numbers growing three percent from 28,540 to 29,418. Twitter follower numbers grew four percent over the quarter, and Venture Taranaki’s business-specific Facebook page grew five percent. • No new events were contracted during the quarter. Nine events have been contracted in the year to date. The quarter was a busy events period however, with seven contracted events taking place during the period. • During the quarter Venture Taranaki worked closely with Grabaseat to create a video as part of their ‘Grab A Random’ campaign. The resulting video has become the second-highest rated Grabaseat YouTube video. • Venture Taranaki represented the region at the Tourism New Zealand event Market Insights in Sydney in March. The trade-focused event was an opportunity to meet with 20 of the Australian market’s top travel resellers, as well as international Tourism New Zealand and Air New Zealand representatives. • The summer campaign featuring the ‘Summer Go-To Guide’ continued over the quarter and was proactively extended though a digital campaign. • The Trust continues to update the industry on statistics on a regional, sector and district basis as well as forecasts and information on visiting friends and relatives statistics and Regional Tourism Estimates. • The Visit section of the Taranaki website was moved to a new server to enhance the user experience, and was utilised to create landing pages for events like the Lionel Ritchie and John Farnham concert and Summer of Cricket series. Those pages, plus seasonal traffic enhanced by the summer campaign, drove substantial growth in traffic over the quarter, up 63 percent.

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• Promotional brochures were in high demand over the summer period necessitating a number of reprints. Particularly popular were the “Walks” and “Forgotten World Highway” brochures. During the quarter the following sectors received regional publications and collateral to the value of: Trade & Conferences - $25,000, New Plymouth operators (including Council and i-SITE) - $26,000 and other regional distribution - $8,000. • Twenty-eight Conferences were assisted over the quarter. • Preparations were undertaken during the quarter for a joint Venture Taranaki, New Plymouth District Council, TSB Showplace and South Taranaki District Council presence at Convene 2014 in April. • For the second quarter (latest available quarterly data) of the current financial year (September 2013 – December 2013), New Plymouth district data for accommodation reporting to the Commercial Accommodation Monitor numbered 52. Rooms sold for the quarter grew 4,983 to 76,515, reflecting a 7.0 percent increase on the same period last year. Guest nights for the district during the quarter were 126,273, an increase of 4.8 percent against the same period last year. The region’s guest nights totalled 156,299 for the quarter, which is a 7.4 percent increase on the same period last year.

OPTIONS The Council receives the Venture Taranaki Quarter Three Report (1 January 2014 to 31 March 2014) on the 2013-2014 Business Plan included in appendix two. Options and decisions are considered when Council sets the Venture Taranaki statement of intent and the Long-Term Plan.

This report fulfils Venture Taranaki’s monitoring requirements and shows the contribution to community outcomes, in particular connected, prosperous, skilled and vibrant.

Local Infrastructure Local public services Performance of regulatory function

As illustrated in the appendices, Venture Taranaki continues to contribute to current and future needs of the community for good quality local public services and infrastructure both directly and indirectly and in a cost-effective way. Some examples include the fee regional jobs website, funding from central government, work with Ultrafast Fibre, SH3 North discussions, and business start-up clinics and mentoring.

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Community Outcomes This matter contributes to the following community outcomes: Connected Skilled Prosperous Secure and Healthy

Together Vibrant Sustainable

LTP / Annual Plan Is this matter currently budgeted for? Yes No

This report satisfies monitoring requirements for Venture Taranaki as per the Long-Term Plan 2012-2022 and budget considerations.

Consistency with Policy and Plans The matter is consistent with the Council's plans and policies, including the Revenue and Financing Policy, Economic Development Strategy, and the section of the Long-Term Plan 2012-2022 outlining the Council-Controlled Organisations.

Legal The Council has legal authority and statutory obligations to monitor the performance of council-controlled organisations under the Local Government Act 2002.

Tangata Whenua Maori Tangata Whenua considerations have been included by Venture Taranaki in the development of the 2013-2014 Business Plan and the delivery of its activities. In particular the Trust has long recognised Maori enterprise as a sector with considerable growth potential and actively seeks to engage with Maori.

Community Views and Preferences Venture Taranaki consulted with affected parties in the development of their 2013-2014 Business Plan and council consults during the Long-Term Plan process on their involvement in economic development and contract of Venture Taranaki.

Risk Analysis There are no known risks associated with receiving the Venture Taranaki 2013-2014 Business Plan: Quarter Three Report 1 January 2014 to 31 March 2014.

APPENDICES Appendix one: Statement of Intent Performance Measures: Current Status Appendix two: Venture Taranaki Trust Business Plan 2013-2014: Quarter Three Report 1 January 2014 to 31 March 2014 (separate document)

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APPENDIX ONE

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VENTURE TARANAKI TRUST – STATEMENT OF INTENT PREPARED BY: Lucy Graydon (Manager Corporate Strategy and Policy) TEAM: Executive Services APPROVED BY: Simon Pickford (Manager Executive Services) WARD/COMMUNITY: District wide DATE: 14 May 2014 FILE REFERENCE: ED-05-02, DM1552648

PURPOSE The report advises of the receipt of the Venture Taranaki Trust (VTT) Statement of Intent (SOI) for the year 1 July 2014 to 30 June 2015 and the following two financial years for the Council’s comments.

EXECUTIVE SUMMARY VTT is the economic development agency for New Plymouth District Council. It is a Council-controlled Organisation and is required under the Local Government Act 2002 (LGA) to annually forward to the Council its Statement of Intent for the Council’s review and comment. The report recommends that VTT be advised that the Council does not seek any modification to the Statement of Intent at this time.

RECOMMENDATION That having considered all matters raised in the report, Venture Taranaki Trust be advised that the Council does not seek any modification to the Statement of Intent for the year to 30 June 2015 and the following two financial years.

SIGNIFICANCE ASSESSMENT In terms of the Council’s Significance Policy this matter is of: Low significance Medium significance High significance

This matter has been assessed as low significance because the opportunity at this stage is for the Council to merely comment on the draft SOI for VTT’s consideration. VTT is required under the LGA to consider any comments and deliver the completed SOI to the Council before 30 June 2013. At that time (and any time thereafter) the Council has the opportunity following consultation with VTT to require any modification.

BACKGROUND VTT is a New Plymouth District Council Council-controlled Organisation (CCO) and is required under the LGA to deliver to the Council a draft Statement of Intent on or before 1 March each year for the Council’s consideration.

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After considering any comments from the Council, VTT must deliver the completed SOI to the Council on or before 30 June each year.

The content of an SOI is set out in Schedule 8 of the LGA. An SOI is required to outline the organisation’s activities, intentions and objectives.

DISCUSSION Appendix 1 sets out the Venture Taranaki Statement of Intent for the year to 30 June 2015 and the following two financial years.

The SOI is set out in accordance with Schedule 8 of the LGA which specifies the contents of statements of intent.

These include the Trust objectives, the Board of Trustees’ approach to governance, policy for the appointment of trustees, statement of public benefit, the nature and scope of activities to be undertaken, VTT contract for services, accounting policies, performance measures and funding being sought from the Council.

VTT has worked closely with Audit New Zealand in developing its SOI template.

The SOI represents a continuation of the current business of VTT. It is noted in this respect that:

• It is consistent with the Council’s Long-Term Plan 2012-2022, in particular in respect of the levels of service and performance measures relating to economic development set out in the plan.

• It is consistent with the Council’s draft Annual Plan 2014/15, in particular in relation to the funding provision for VTT’s activities.

• It reflects the priority areas of the Council’s District Economic Development Strategy adopted by the Council on 6 May 2014.

• The other information in the SOI is consistent with the previous SOI and meets the information requirements set out in the LGA.

• The Council has been supportive of VTT’s current activities and performance, as reported through quarterly and annual performance reports, and recognises VTT as a leading economic development agency in New Zealand.

On the above basis there appears to be no reason at this time for the Council to request any modification to the SOI which has been forwarded for comment.

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OPTIONS The forwarding of VTT’s SOI to the Council for comment is a statutory requirement under the LGA. The Act sets out the matters to be covered in the SOI.

Option One: Provide no comment on VTT’s SOI

The Council may choose to provide no comment to VTT on the SOI. This would mean that the VTT adopts the SOI without modification for the year to 30 June 2015.

The Council adopted a district Economic Development Strategy at its meeting on 6 May 2014. VTT have amended their initial draft SOI to reflect the priorities contained within this strategy.

This is the recommended option.

Option Two: Provide comment to VTT and seek modification of the SOI

The Council may wish to make comments to VTT seeking modification of the SOI.

VTT provided their draft SOI to the Council in February 2014. The LGA requires any council comment on the SOI to be made to VTT by the end of April 2014. The Council recently adopted the district Economic Development Strategy and VTT have amended their initial draft SOI to reflect the priorities of this strategy. This means that the legislative timeframe for the Council to make comments on the SOI to VTT has past. VTT have advised that they are happy to consider any comments that the Council wishes to make on the SOI outside the legislative timeframe and by the end of May 2014.

IMPLICATIONS ASSESSMENT Local Government Purpose The matter comes within the scope of the Council’s lawful powers, including satisfying the purpose statement in section 10 of the Local Government Act 2002. The matter will enable the Council to meet the current and future needs of its community for continued sustainable economic development which will enable the continued provision of good quality local infrastructure and local public services.

Community Outcomes This matter contributes to the following community outcomes: Connected Skilled Prosperous Secure and Healthy

Together Vibrant Sustainable

LTP/Annual Plan Is this matter currently budgeted for? Yes No

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Consistency with Policy and Plans The SOI is not inconsistent with existing Council policies.

Legal The SOI has been prepared, and is being considered, in compliance with the provisions of the LGA.

Tangata Whenua Maori There are no known Tangata Whenua implications in this matter.

Community Views and Preferences There are no specific known persons likely to be affected in this matter as it is primarily a matter between the Council and VTT.

Risk Analysis The SOI is a statutory requirement and the main risk is in not complying with the requirements of the LGA.

APPENDICES Venture Taranaki Statement of Intent for the year to 30 June 2015 and the following two financial years.

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2014 NRB COMMUNITRAK SURVEY RESULTS PREPARED BY: Kathryn Scown (Senior Policy Adviser) TEAM: Corporate Strategy and Policy APPROVED BY: Lucy Graydon (Manager Corporate Strategy and Policy) WARD/COMMUNITY: District Wide DATE: 13 May 2014 FILE REFERENCE: DM 1552090

PURPOSE The purpose of this report is to present the summary results of the 2014 NRB Communitrak Survey for the New Plymouth District Council.

EXECUTIVE SUMMARY The NRB Communitrak Survey is one tool used to monitor community satisfaction with services and facilities provided by the Council and to help meet legal and audit requirements around consultation and performance measures. The 2014 survey was completed in February, via telephone with 400 randomly selected residents. The survey allows for national and peer group average comparisons and quota sampling was used to ensure an even balance of male and female respondents and sufficient numbers across the district to allow for analysis.

The 2014 survey results are similar to 2013 and show a high level of resident satisfaction with the services and facilities provided by council, particularly when compared to peer group and national average data.

RECOMMENDATION That having considered all matters raised in the report the Council receives the New Plymouth District Council 2014 NRB Communitrak Survey results.

SIGNIFICANCE ASSESSMENT

In terms of the Council’s Significance Policy this matter is of: Low significance Medium significance High significance

This matter has been assessed as medium significance because understanding the views of the community is an important element in the decision-making of the Council. The NRB Communitrak Survey is an integral part of the performance monitoring framework of the New Plymouth District Council and is used in annual reporting.

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BACKGROUND The National Research Bureau Ltd (NRB) has been engaged to conduct the Communitrak survey 18 times in the New Plymouth District since 1994. NRB also contract to other councils and complete a national survey to allow for national and peer group comparisons.

The NRB Survey is an important statistical tool for the council to measure resident satisfaction with the services provided and provide consistent and comparable survey data on a year by year basis. It is designed to help measure the viewpoints of residents and more effectively understand these opinions when making decisions. It is used in the Annual Report for monitoring purposes.

The NRB Survey is undertaken via telephone, typically involves 400 interviews with a representative spread across the five communities (New Plymouth, Inglewood, Clifton, Kaitake and Waitara) and takes 20 – 25 minutes. The use of quota sampling is used to ensure an even balance of male and female respondents and an appropriate number of responses in each community area.

The survey also asks residents about spend emphasis and if they would like to see more, about the same or less spent on each of the services/facilities measured. This can provide statistically useful information to council to help make decisions on services, facilities and levels of service, when used with other consultation such as through the Annual or Long- Term plans.

The 2014 NRB Survey was completed between 14 and 23 February 2013. This report presents a summary of the 2014 results, attached in appendix one.

DISCUSSION The NRB Survey results form part of the Council’s performance framework and many of the survey results are included in the Council’s annual report. There are various reasons that it is important to undertake a survey such as this, some of which are outlined under legal considerations.

The report to the Council on the audit of New Plymouth District Council for year ending 30 June 2013 (DM1498085) highlighted the importance of the Annual Report including comparative data. This was a ‘necessary’ recommendation and stated that “comparative information provides a more complete picture of performance as highlights emerging trends in the District Council’s operations and results”. The NRB provides this comparative data.

Also, the Office of the Auditor General report “Local Government: Examples of better practice in setting local authorities’ performance measures”, June 2010 stated:

• Satisfaction surveys and related performance measures were a common feature in LTCCPs.

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• The value of user and community feedback should not be underestimated. Surveys can be a useful and effective way to collect feedback on a range of aspects, such as service quality, responsiveness, and value. Where surveys are used, they should form part of the information that management and governors of an entity use to understand what is sought from services and to make improvements. • Satisfaction surveys are relevant and appropriate for measuring performance where the questions focus on what respondents can reasonably be expected to have a view on. • Surveys may not provide a complete view of performance on their own, and consideration should be given to whether there are other dimensions of performance that should also be included to provide a complete description of service performance. For example, a resident could be expected to have a view on how water tastes, but not on whether the water is fit to drink – the Council should already be ensuring, and know, that the water supplied is potable. • The purpose of survey questions should be clearly described – for example, to understand what needs to change and what to keep doing. The use of survey results are more powerful when interpreted alongside results from previous years or other comparative information so that trends can be identified.

The table on the following page sets out the overall satisfaction with council services and facilities exclusive of respondents who answered “don’t know/unable to respond” for 2014. This response is generally given by people who do not use the service or facility and feel unable to make a judgement on it. As such, the exclusion of these responses is likely to reflect a more accurate view of the community. The results in appendix one includes the ‘don’t know’ responses for comparison.

A good example of why it is important to consider the data excluding “don’t know” responses is District Libraries. Approximately 50 per cent of people interviewed have not visited one and as such significantly distort the actual satisfaction level. The Annual Report includes both sets of data –with and without “don’t know” responses for openness.

The NRB summary attached in Appendix 1 also includes information on the following: • Is there anything Council has done well in the past year? • Is there anything Council could have done better in the past year? • The services and facilities that residents want more spent on. • Satisfaction with how rates are spent on the services and facilities provided by Council. • Satisfaction with Council staff in terms of helpfulness, knowledge, followingthrough with action. • Satisfaction with overall service received when contacting the Council offices. • How residents contact the Council. • What services and facilities Council does best. • What services and facilities Council does worst. • Satisfaction with Council meeting the needs and aspirations of the district. • Perception of safety in the district.

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• Quality of life. • Levels of physical activity (walking and cycling). • Main source of information about the Council. • Information published by the Council.

Overall satisfaction with Council services and facilities Peer Very/Fairly Satisfied % National 2014 2013 2012 Group Excluding “don’t know” Average Average District Libraries 100 100 100 98 97 Library at Puke Ariki 98 98 99 98 97 Puke Ariki Museum 98 98 97 96 96 Access to natural environment 98 98 98 N/A N/A Parks and Reserves 97 97 95 96 98 Flood Protection 96 96 N/A N/A N/A Recreation & Events** 96 94 96 N/A N/A Urban landscapes 95 98 97 N/A N/A Sports Grounds & Playgrounds* 95 97 98 95 94 Living Environment 95 97 97 N/A N/A Wastewater 95 95 96 90 89 Community Development 95 92 94 88 87 Water Supply 93 95 96 88 88 Swimming Pools 93 95 95 88 86 Stormwater 91 89 86 85 84 Animal Control 88 91 91 79 81 Ability to drive around District 86 92 89 N/A N/A Govett-Brewster Art Gallery N/A 85 81 90 95 Roads (Overall) 86 85 84 74 77 Footpaths 83 85 85 75 78 Public Toilets 82 81 84 79 79 Cycleways 81 88 85 N/A N/A Solid Waste Management 80 85 81 84 87 Parking 72 77 77 72 67

* Sports Grounds and Playgrounds have been separated from 2013 and an average taken. Peer and National comparators are for both. ** The average of the measures for both venues and events.

The 2014 survey results are similar to previous year’s results and show a high level of resident satisfaction with the services and facilities provided by the Council particularly when compared to peer group and national average data.

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OPTIONS The NRB Communitrak Survey is a cost-effective method to help determine the views of residents for monitoring and planning purposes. It contributes to the community outcomes by providing information on services and facilities which the Council provides and where the community would like to see more spending.

This report is for information only and does not contain an options analysis.

Local Infrastructure Local public services Performance of regulatory function

Knowing the views of the community is an important part of the decision-making process of the Council and helps inform the current and future needs of the community. The NRB Communitrak Survey forms an integral part of the performance monitoring framework of the Council.

Community Outcomes This matter contributes to the following community outcomes: Connected Skilled Prosperous Secure and Healthy

Together Vibrant Sustainable

The consideration of community outcomes under section 77(1)(b)(ii) of the Local Government Act 2002 is addressed under 'Options' in this report.

LTP / Annual Plan Is this matter currently budgeted for? Yes No

The 2014 survey cost $30,500 + GST. Another similar product is currently being priced to ensure best value for money going forward, while still providing comparison data.

Consistency with Policy and Plans The matter is consistent with the Council's plans and policies, including the Long-Term Plan 2012-2022, Draft Annual Plan 2014/15 and Annual Report.

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Legal This survey helps to meet the requirements for community consultation as per section 78 of the Local Government Act 2002. This section states that a local authority must, in the course of its decision making process, give consideration to the views and preferences of persons likely to be affected by, or have an interest in, the matter.

The survey is also important for section 98 “Annual Report” and the purpose of the annual report “to compare the actual activities and the actual performance of the local authority in the year with the intended activities and the intended level of performance as set out in respect of the year in the long-term plan and the annual plan”. And section 42 “Chief executive” and the requirement for the Chief Executive to maintain “systems to enable effective planning and accurate reporting of the financial and service performance of the local authority”.

The Communitrak survey is one tool used to help achieve this in a cost-effective way for the services and facilities the council undertakes/provides.

Tangata Whenua Maori Views of Tangata Whenua Maori are included in this survey.

Community Views and Preferences The purpose of this survey is to determine the views of the community on the services and facilities provided by the Council. It is undertaken annually and quota sampling used to ensure an even balance of male and female respondents.

Risk Analysis If the Council chose not to report on the results of the survey in the Annual Report, it is at risk of receiving a qualified audit opinion.

APPENDICES NRB Communitrak Survey Summary Report 2014 – including 2013, 2012 and 2011

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NEW PLYMOUTH AIRPORT: AMENDMENTS TO GROUND LEASES PREPARED BY: Ben Hunt (Property Officer) TEAM: Property Assets APPROVED BY: Peter Handcock (Manager Property Assets) WARD/COMMUNITY: Waitara DATE: 13 May 2014 FILE REFERENCE: ID 7105; DM 1552268

PURPOSE The purpose of this report is to seek the Council’s approval of a new ground lease at the New Plymouth Airport for Sky West Aviation Limited to construct an office and hangar building. This will also involve the termination of an existing lease to the O’Connor Family Trust and the variation of the existing lease to Taranaki Air Ambulance Trust.

EXECUTIVE SUMMARY Sky West Aviation Limited (Sky West) was incorporated in 2012 to provide pilot training and charter flight services.

The O’Connor Family Trust (O’Connor) has requested Council approval to assign the ground lease of its 1200m2 site to Sky West. The site contains no improvements, however Sky West proposes making a substantial investment in the construction of a hangar and office building.

An initial 20 year commercial lease with 1 x 13 year right of renewal is proposed. This will enable Sky West to secure funding for its proposed development.

Taranaki Air Ambulance Trust (TAAT) has a ground lease over the 2752m2 site neighbouring the eastern boundary of the O’Connor site. The site was assigned to them in April 2012 by The Meteorological Service of New Zealand Limited (Met). TAAT no longer requires the use of 262m2 that adjoins the O’Connor site. It is proposed that this area be utilised as part of a new lease to Sky West. This new lease would cover the same 1200m2 land area as the existing O’Connor lease which would be cancelled. The TAAT lease would then be varied to recognise the reduction in its lease area.

The annual rental is to be set at a market rate. This is based upon external valuation advice, with the overall result being continuance of the existing annual rentals and the availability of additional leasable land to the west of the terminal building for future leasing opportunities.

The report recommends granting the new lease to Sky West along with variation of the existing TAAT lease and termination of the existing O’Connor lease.

Monitoring Committee Tuesday 27 May 2014 2 ITEM A12 ITEM FOR DECISION

RECOMMENDATION That having considered all matters raised in the report:

a) Termination of the existing lease to the O’Connor Family Trust be approved.

b) A variation of the existing lease to Taranaki Air Ambulance Trust by a reduction of lease area by 262m2 from 2752m2 to 2490m2 be approved.

c) The lease proposed to be granted at New Plymouth Airport to Sky West Aviation Limited, for a term of 20 years with one x 13 year right of renewal be approved subject to New Plymouth Airport ground lease standard lease terms and conditions, including commercial market rental basis.

d) Two elected members of the Council be authorised to execute a deed of this lease.

SIGNIFICANCE ASSESSMENT In terms of the Council’s Significance Policy this matter is of: Low significance Medium significance High significance

The granting of new leases, whilst significant to the airport in terms of the number and range of services and facilities being offered as well as maintaining or increasing revenue, would generally not be considered significant to the district.

BACKGROUND Sky West is a private company that was incorporated in 2012 to provide pilot training and charter flight services, operating out of New Plymouth Airport.

Sky West sub-leases space in the Taranaki Air Ambulance Trust premises and have experienced a steady increase in demand for their services. This now justifies the establishment of their own premises which would comprise office space and a hangar.

The O’Connor Family Trust has leased a vacant site located to the west of the main terminal building. They had intended constructing a hangar, but a change of circumstances now means that they now no longer require this site.

DISCUSSION New Plymouth Airport is a 50/50 joint venture between the Council and the Crown (Ministry of Transport). The Council holds the aerodrome operator’s certificate and operates the airport on behalf of the joint venture.

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In March 2004 the Council adopted a master plan for the airport. The master plan is a study of present and projected air-related activities, establishes what will be needed to service future activity and looks at the impact of airport activity on the environment and surrounding areas. The plan identifies areas to be set aside for future development of the runways, terminal, car parking and general aviation. The plan is currently the subject of a significant review. This is due to a significant increase in passenger numbers.

The Airport Authorities Act 1966 (as amended by subsequent legislation) and the New Plymouth City Council (now District Council) by-laws permit the Council to grant leases of land and/or buildings that will not interfere with the safe and efficient operation of the airport.

This report seeks approval of a new ground lease for an aircraft hangar site, along with the termination and variation of the two associated ground leases. The granting of new leases for existing tenancies and the granting of leases to new tenants requires the Council’s approval.

The new lease is in a location that conforms to the existing master plan and the preliminary draft 2013 master plan.

Sky West have made enquiries about purchasing hangars and buildings on other airport sites and having the associated ground leases reassigned. Sites have not been available due to high demand (current waiting list of 16 interested parties) for hangar sites.

The O’Connor site fronts the main runway and is located towards the western boundary of the airport. Sky West have indicated that the site would suit its needs for constructing a hangar and offices for passenger and trainee pilot transfer and aircraft parking.

The O’Connor Family Trust lease is for a term of 15 years. It commenced 1 April 2009 and expires on 30 June 2024, with no provision for a right of renewal. The Council has been informed that O’Connor wishes to reassign their ground lease. This comprises a vacant site located to the west of the main terminal building. They had intended constructing a hangar, but a change of circumstances now means that they now no longer require this site.

Sky West have requested that the existing lease be reassigned along with the addition of two 15 year rights of renewal. The Council has advised Sky West that this is not possible due the site being of long term importance to the airport and any possible future expansion plans. A new lease has been proposed with an initial term of 20 years and 1 x 13 year right of renewal. If approved, the lease termination in 2047 would coincide with the neighbouring TAAT lease.

The tenure of the proposed lease reflects Sky West‘s long term commitment to the lease by the significant investment that they will make in new improvements. The result of the investment is that the premises could easily be on-sold or reassigned, should this be required in the future.

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TAAT have a ground lease neighbouring the eastern boundary of the O’Connor site. They no longer require the use of part of the site which adjoins the O’Connor site. It is proposed that this area be utilised as part of a new lease to Sky West. This new lease would cover the same land area as the existing O’Connor lease which would be cancelled. The TAAT lease would then be varied to recognise the reduction in its lease area. The resultant surplus land area could then be utilised for future leasing and to earn additional rental income for the airport.

OPTIONS Option 1: Assign the existing lease. This is likely to result in Sky West not proceeding with the lease as they are unlikely to be able to obtain funding for their proposed development. The end result may be the loss of an aviation related business activity and as a consequence the airport would lose the opportunity of a significant commercial benefit.

Option 2: (Recommended) Enter into a new commercial lease for an initial term of 20 years with one x 13 year right of renewal. This would enable the Sky West development to proceed and the end result would be the improvement and continuance of an aviation related business activity. Vary the existing TAAT lease to free up additional land that can be utilised for future leasing and to earn additional rental income for the airport. Termination of the existing O’Connor lease.

This allows commercial opportunities for the airport to benefit over the term of the lease.

Option 3: Agree to Sky West’s proposal of being assigned the existing O’Connor lease to 2024, then a new variation to incorporate two rights of renewal of 15 years each. This would result in a total lease term of 39 years. This option is not recommended at this time as this is strategically important to the airport as it continues to experience significant growth. Losing control of this site could significantly impair future requirements for expansion.

Local Infrastructure Local public services Performance of regulatory function

Community Outcomes This matter contributes to the following community outcomes: Connected Skilled Prosperous Secure and Healthy

Together Vibrant Sustainable

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LTP / Annual Plan Is this matter currently budgeted for? Yes No

While this particular lease was not identified, the income from existing leases and rental growth via rent reviews and new leases was anticipated at the time of budget preparation.

Consistency with Policy and Plans The current Council delegations do not provide for Council officers to be able to enter into new leases or licences or major variations of leases without approval of the Council. This report therefore seeks approval of the new lease at New Plymouth Airport.

The proposed lease use is consistent with the Long Term Plan for this zone within the current Airport Master Plan and the revised Master Plan.

It is considered that the lease will not interfere with the safe and efficient operation of the airport, as required by the Airport Authorities Act 1966.

Legal It is proposed that the Council’s solicitors will prepare the lease document and that the lessee would be required to pay the Council’s reasonable legal costs of and incidental to the preparation of the lease and any variation.

Tangata Whenua Maori The leasing action has no apparent impact that is specific to tangata whenua. Consultation was undertaken with Puketapu as tangata whenua during the drafting and finalising of the 2004 Airport Master Plan and they were supportive of its content. Consultation is being undertaken on the revised Master Plan.

Community Views and Preferences The granting of new and replacement leases at the airport affects the public and business people of the district to the degree that it provides them with further or expanded services and facilities.

Risk Analysis There is a risk that the development is undertaken and that subsequent demand for Sky West’s services diminishes. However, there is strong demand for such premises at the airport, in the event that Sky West were to seek a sale and assignment of the premises.

APPENDICES Appendix A Submission from Sky West Aviation Limited dated 8 May 2014. Appendix B Aerial photograph of lease area.

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Appendix A Submission from Sky West Aviation Limited dated 8 May 2014.

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Appendix B Aerial Photograph of lease area

Sky West new lease total area 1200 sq m

262 sq m from TAAT lease area reductionS2 62 f AA

Resultant surplus 262 sq m from O’Connor lease. 938 sq m Available for future from leasing. O’Connor lease

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ROAD STOPPING – 11 THE ENCLAVE, NEW PLYMOUTH PREPARED BY: Steve Corlett (Property & Insurance Officer) TEAM: Property Assets APPROVED BY: Peter Handcock (Manager Property Assets) WARD/COMMUNITY: New Plymouth DATE: 14 April 2014 FILE REFERENCE: ID 99067, RT 13-03, DM 1542360

PURPOSE The purpose of this report is to seek approval to stop and sell to the adjoining land owner at market value, a 680 square metre land parcel (subject to final survey) of unformed legal street comprising part of The Enclave, situated at Frankleigh Park. The freehold of the stopped road parcel would be amalgamated into the adjoining owners existing land title.

EXECUTIVE SUMMARY The owners of a residential property situated at 11 The Enclave, Frankleigh Park, have approached the Council with a request to buy part of the unformed road fronting their property which they occupy and have in effect privatised. The freehold of the road parcel following stopping (ceases to be road) would be amalgamated with the adjoining owner’s freehold title land being Lot 6 DP 320744.

The land was originally vested as legal road in the Council on the deposit of plan DP320744 in 2003. The road at this point is thirty metres wide with the standard residential road width required being 20 metres; the extra width may be stopped and sold.

The Council’s Roading Assets Team has identified the land as surplus and given approval for disposal. The market value of the land will be assessed by a registered valuer for sale purposes. This report seeks the approval of the Council for this matter to proceed.

RECOMMENDATION That having considered all matters raised in the report:

a) It is noted that the owners of 11 The Enclave have made a request to purchase at current market value, 680m2 of unformed legal road that they occupy and have landscaped as part of their property. The Roading Assets Team has indicated that the road parcel is not required for any future road requirement.

b) Approval be given to the stopping (ceases to be road) of the 680m2 of unformed legal road and to the sale of the land shown as Section 1 and outlined in the schedules below, pursuant to Section 114 (1), 116 (1), and 117 (3) of the Public Works Act 1981.

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c) The road parcel land to be sold at a market value price set by a registered valuer:

Shown Adjoining Adjoining Title Reference Area Section 1 on SO plan Lot 6 DP 320744 CFR 82330 680m2 subject to be prepared to survey

SIGNIFICANCE ASSESSMENT In terms of the Council’s Significance Policy this matter is of: Low significance Medium significance High significance

The stopping of road is not a matter of significance in the Council’s Policy on Significance.

BACKGROUND 1. Application by Adjoining Land Owners to Purchase Unformed Legal Road The owners of the property at 11 The Enclave (Lot 6 DP 320744) Frankleigh Park approached the Council with a request to purchase an area of unformed legal road along the frontage of the property. The subject area of unformed road currently forms part of the owner’s property and is developed with shrubs, trees and lawn. The unformed road to be stopped has an average width of approximately 9 metres and length of 75 metres, providing an area for disposal of 680 square metres (see attached Plan 320744, an SO plan has still to be prepared).

2. Original Road Acquisition by Vesting on Subdivision in 2003 The unformed road portion was originally acquired for road in 2003 through vesting of private land on subdivision. The road, if stopped (ceases to be road), can only be sold to the owner of Lot 6 DP 320744 at 11 The Enclave.

3. Road Parcel Surplus to Requirements The Roading Assets Team has determined that the affected parcel of unformed legal road is surplus to requirements and that disposal would have no detrimental effect on the access to properties along The Enclave.

The road was surveyed at thirty metres wide to accommodate a future planned bridge over the Waimea Stream, however a culvert is now proposed in lieu and will not require the same road width.

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DISCUSSION The sale of unformed legal road is an ongoing activity within the New Plymouth District. As there is no adverse effect to the public and the land has been declared surplus and able to be sold, sale to the adjoining owners who have privatised the land is the most appropriate action. This stopping and disposal is proposed to be undertaken under the Public Works Act 1981, in this instance in preference to the Local Government Act 1974 based on a review by LINZ Accredited Agents.

OPTIONS The Council is required under the amended Local Government Act 2002, to identify and assess all reasonably practicable options. Options are assessed against the statutory requirements as follows:

Option 1 - Undertake the legalisation on Section 1 DP 320744 - Recommended It is recommended that road stopping be undertaken to facilitate the sale of stopped road to rectify a residential encroachment and to gain income from the sale. This option:

• Provides a cost effective option with the income from the sale covering the cost of the action.

• Benefits the Council now and into the future by disposing of an area of surplus unformed legal road (encroached by a residential garden) with proceeds from the sale to cover costs of the stopping action and surplus funds to be utilised for other road improvements.

• Promotes community outcomes in an integrated and efficient manner through the proposed road stopping action.

Option 2 – Do nothing – Not Recommended The landowner approached the Council with an offer to purchase the unformed legal road and officers agreed to that offer, conditional upon approval by the Council. If the offer is not approved the land will remain as unformed road as the Council no longer requires a thirty metre wide road and therefore will remain as unformed road as the land can only be sold to the owner of Lot 6 DP 320744.

• The opportunity to sell the land and utilise proceeds from the sale may be lost.

• The unformed road would continue to remain private garden.

• The land would not be used for the purpose it was acquired.

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Option 3 – Issue an Encroachment Licence - Not Recommended An encroachment licence would not bring in any revenue as the unformed road is used as garden and Council policy indicates there is no charge for unformed road utilised for residential garden.

• The opportunity to sell the land and utilise proceeds from the sale may be lost.

• The unformed road would continue to remain private garden.

• The land would not be used for the purpose it was acquired.

Local Infrastructure Local public services Performance of regulatory function

The road stopping action directly benefits the landowner, subject of the garden encroachment, who has instigated the stopping and acquisition of the freehold of unformed legal road as a means of securing ownership to rectify the encroachment of their garden on unformed road. Beyond that, the road stopping nevertheless contributes to the community outcomes by disposing of land no longer required for that purpose and disposed of in an effective and efficient manner.

Community Outcomes This matter contributes to the following community outcomes: Connected Skilled Prosperous Secure and Healthy

Together Vibrant Sustainable

The landowner involved is directly affected and would benefit by the road stopping, and has voluntarily agreed to proceed with the proposal. The excess income received from the sale would be utilised on future road improvement projects.

No other landowners are directly affected by this road stopping.

LTP / Annual Plan Is this matter currently budgeted for? Yes No

This matter has not been budgeted for; however the income from the sale of the stopped road will more than cover any costs incurred.

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Consistency with Policy and Plans All applications for the stopping of legal road parcels are considered individually on their merits.

Legal The proposed road stopping is consistent with the Public Works Act 1981.

Tangata Whenua Maori Planning Map D4 does not identify any waahi tapu sites on the area of road to be stopped.

The representatives of Ngati Te Whiti and Ngati Te Whiti Ahi Kaa have been made aware of this proposal and the relevant information and plans have been provided to them via email. A response was received by email from Ngati Te Whiti advising they have no objection to the stopping proposal.

Community Views and Preferences The landowner involved is directly affected and would benefit by the road stopping, and has voluntarily agreed to proceed with the proposal.

Property owners that use The Enclave for access and other casual public users of the road will not be inconvenienced by the stopping and sale of the unformed road. The linkage with Arundel Crescent has not been formed and there are no immediate plans to do so. The balance of the road will remain unformed until the road connection is developed some time in the future.

No other landowners are directly affected by this action.

Risk Analysis No risks have been identified.

APPENDICES Appendix A Copy of DP 320744. Appendix B Copy of Computer Freehold Register 82330. Appendix C Aerial overlay. Appendix D A location map.

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ROAD LEGALISATION: KAIPIKARI & MATAPO ROADS, URENUI PREPARED BY: Steve Corlett (Property and Insurance Officer) TEAM: Property Assets APPROVED BY: Peter Handcock (Manager Property Assets) WARD/COMMUNITY: Clifton DATE: 9 April 2014 FILE REFERENCE: ID 107567, ID 000660; DM 1538345

PURPOSE The purpose of this report is to seek approval for:

1. The legalisation of areas of land to be acquired for road widening as well as an area of road formed over private land on Kaipikari and Matapo roads, Urenui.

2. The stopping of unformed legal road (ceases to be road) and to dispose of the freehold road parcels and amalgamate with the adjoining property, as compensation in lieu for land acquired.

EXECUTIVE SUMMARY The Roading Assets Team has identified a need to create a turning point for heavy vehicles (truck and trailer units) on Kaipikari Road, Urenui. To achieve this, an area of 104 square metres of land is required to be acquired from the adjoining private property on Kaipikari Road to widen the legal road.

At the same time, an area of formed road on Matapo Road involving the same property and another adjoining property, can be legalised as road and vested in the Council. This will rectify an historical situation which has existed since the time the Clifton County Council was the local authority.

The two areas of road no longer required for road purposes are to be stopped and amalgamated as compensation for land so acquired for legal road. Compensation will also be assessed by a registered valuer in accordance with the Public Works Act 1981.

RECOMMENDATION That having considered all matters raised in the report: a) It is noted that the Roading Assets Team has indicated that a road legalisation needs to be undertaken to acquire additional land required for road, and to stop and dispose of road no longer required for road, and as compensation for land acquired in respect of Kaipikari and Matapo roads, Urenui.

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b) Approval be given for the acquisition under the Public Works Act 1981 of four areas of land comprising 237 square metres and shown as Sections 4, 5, 6 & 7 on SO Plan 458521 and the first schedule below to vest as road with compensation to be paid as assessed by a registered valuer. c) The stopping of two areas of legal road comprising 764 square metres described in the second schedule shown as Sections 3 & 8 on SO Plan 458521 and disposal by amalgamation with the adjoining land as compensation for the land acquired for road be approved. d) Approval be given for the Minister of Land Information’s delegate to be requested to declare the land described in the first schedule to be vested in New Plymouth District Council as legal road pursuant to Section 114(1) of the Public Works Act 1981 and to the road described in the second schedule being stopped and amalgamated pursuant to sections 116, 117 & 120 of the Public Works Act 1981.

FIRST SCHEDULE Land to be acquired SHOWN DESCRIPTION CFR AREA Section 4 SO 458521 Lot 1 DP 333614 463719 82m2 Section 5 SO 458521 Lot 1 DP 333614 463719 67m2 Section 6 SO 458521 Sec 1 SO 338939 463719 37m2 Section 7 SO 458521 Section 2 Block XII TNC2/555 51m2 Waitara SD

SECOND SCHEDULE Road to be stopped SHOWN DESCRIPTION CFR AREA Section 3 SO 458521 Lot 1 DP 333614 463719 440m2 Section 8 SO 458521 Section 2 Block XII TNC2/555 324m2 Waitara SD

COMMUNITY BOARD RECOMMENDATION Clifton Community Board endorsed the officer’s recommendation.

SIGNIFICANCE ASSESSMENT In terms of the Council’s Significance Policy this matter is of: Low significance Medium significance High significance

This matter has been assessed as low significance because funding has been allocated for this project.

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BACKGROUND Kaipikari and Matapo roads are very narrow and there are no suitable turning points for vehicles to turn, particularly heavy vehicles. To prevent vehicles from having to reverse into farm entranceways, a turning head has been identified as the best solution to the problem. An area of land on the west side of the road, part of a 1.64 hectare bare land property at 700 Kaipikari Road owned by M Young & B Newton, is required for road widening. The widening and slight realignment of the road will provide a safe area to accommodate turning vehicles and facilitate easier movement of traffic along this section of Kaipikari Road approaching the intersection with Matapo Road.

The Young/Newton property also fronts Matapo Road where an historic situation requires both road legalisation and road stopping action.

The property at 638 Kaipikari Road, a 80 hectare grazing block is also affected by the need to legalise the formed portion of Matapo Road and stop an area of road adjoining the property. This property has changed ownership recently, and while the previous owner was in agreement with the proposed legalisation, the new owner, Upclose Safaris (NZ) Limited, is yet to reply to a written request to acquire land and amalgamate the stopped road with their property.

A Survey Office Plan has been compiled to provide for the contemplated road legalisations.

DISCUSSION 1. Proposed Legalisation based on SO 458521 Following negotiations, the owner of the property at 700 Kaipikari Road, has agreed to sell 186 square metres of land (Sections 4, 5, 6 SO 458521) to the Council and accept 440 square metres (Section 3 SO 458521) of road to be stopped in lieu and amalgamated with the owner’s adjoining land as part compensation for the land so acquired for road.

The current owner of the property at 638 Kaipikari Road, has been informed that the Council needs to acquire a small area of land (51m2) for road and at the same time stop an unformed area (324m2) of legal road and amalgamate this with the property as compensation for the land acquired.

With regard to the impact of the legalisation on both of the private properties, the changes will be minimal, the area of road to be stopped and amalgamated is larger than the land to be acquired so there will be no negative impact.

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2. Physical Road Works The physical work on Kaipikari Road has now been completed and this report relates to the legalisation of the new road layout. On Matapo Road, the road has been formed for many years and there will be no physical change to the area of formed road or the need to move fences as the actions will be to legalise the Council’s existing historical utilisation of land as road.

It is noted that it is the Council’s policy to legalise formed road layouts when the opportunity arises.

OPTIONS Several possible options were identified and investigated to facilitate road improvements. In the end it has been determined that the development of a turning point (road widening) option, in conjunction with legalising formed road is the best option for the following reasons:

. It provides optimum benefits and costs in terms of the present and future interests of the district. Undertaking road legalisation and road stopping at the same time saves processing costs.

. Promotes community outcomes in an integrated and efficient manner.

. Provides the best method to meet present and future needs in relation to any statutory responsibilities.

. Is the safest road improvement option, for the users of Kaipikari and Matapo roads and the properties adjoining the area of the road.

Local Infrastructure Local public services Performance of regulatory function

Current and future community needs are met by undertaking required road improvements as they arise.

Community Outcomes This matter contributes to the following community outcomes: Connected Skilled Prosperous Secure and Healthy

Together Vibrant Sustainable

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LTP / Annual Plan Is this matter currently budgeted for? Yes No

Sufficient funds have been set aside for the completion of this road improvement project.

Consistency with Policy and Plans The matter is consistent with the Council's plans and policies, including the plan for road improvements.

Legal The legalisation can only be undertaken under the provisions of the Public Works Act 1981 and the proposal meets the legislative requirements under this Act and as applicable in terms of the Local Government Act 2002.

Tangata Whenua Maori There are no known tangata whenua implications; however, Te Runanga O Ngati Mutanga have been advised of this development. District Plan map D8 shows no Waahi Tapu sites in the vicinity of the roading development. No response has been received from the iwi at the time of writing of this report and officers will follow up shortly.

Community Views and Preferences Those directly affected by this issue are the land owners involved. The owner of the land to be acquired for the turn-around has agreed to the compensation and the physical work has been completed. The owner of the Matapo Road land to be legalised is yet to reply, however as there will be effectively no change to the current situation, no problems are envisaged.

Users of Kaipikari and Matapo roads will also enjoy the benefit of improved road safety, visibility and the increased width of the road at the turning point.

Risk Analysis No risks have been identified.

APPENDICES Appendix A Location map. Appendix B Site plan. Appendix C Survey Office Plan 458521. Appendix D Computer Freehold Register 463719. Appendix E Computer Freehold Register TNC2/555.

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ENERGY COST SAVINGS PROJECTS PREPARED BY: Jon Seal (Energy Management Specialist/I&E Operational Support) TEAM: Projects; Finance; Procurement APPROVED BY: Andrew Barron (Manager Projects), Phil Armstrong (Manager Finance), Murray Keast (Manager Procurement). WARD/COMMUNITY: District Wide DATE: 4 April 2014 FILE REFERENCE: CM 10 05 04 v03, ID 013928, DM 1511210

PURPOSE The purpose of this report is to: 1. Seek approval to implement a targeted Continuous Energy Optimisation Project.

2. Update the Council on work undertaken in relation to the feasibility of power generation using photovoltaics.

EXECUTIVE SUMMARY The Council has since 2006, been undertaking an “in-house” Energy Management Programme aimed at substantial real energy/cost savings across a spectrum of Council operations in respect of electricity, gas and fuel consumption and consequential reduction in green house/carbon emissions.

Current Council expenditure on energy exceeds $3.3m per annum (about 3% of total expenditure) and since the inception of the 2006 Energy Management Programme actual cost savings of greater than $1.1m and cost savings against “business as usual” of greater than $1.8m have been made in expenditure.

1 Continuous Energy Optimisation Project Based on the success of the above programme, further consultancy scoping undertaken by ECOsystems has indicated that further significant potential savings can be achieved through the implementation of a Continuous Energy Optimisation Project for Puke Ariki Museum/Library and the Civic Centre.

The project would involve setting an ambitious target of achieving energy savings for these Council facilities of 13% reducing current spend by an estimated $36,000 per annum, plus provide a pathway for further significant savings through reviewing the options for ventilation/air conditioning for the Civic Centre, optimising the condensing boilers, lighting and hot water optimisation.

Part of the consultancy funding would be met through a $36,000 subsidy through the Energy Efficiency and Conservation Authority (EECA) and a Council contribution of $176,000 with simple payback on the investment being achieved over 4.9 years.

This report outlines in detail the Continuous Energy Optimisation Project, and seeks approval of funding.

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2 Power Generation using Photovoltaics Feasibility investigations have commenced on electricity generation using photovoltaics. This reports summarises the work undertaken to date, and seeks guidance on future direction on the basis of this initial analysis work.

RECOMMENDATION That having considered all matters raised in the report:

1. Continuous Energy Optimisation Project

a) It is noted that external consultancy scoping advice from ECOsystems indicates that significant potential energy/cost savings (estimated at $36,000 per annum) can be achieved through the implementation of a Continuous Optimisation Project for the Puke Ariki Museum/Library and the Civic Centre buildings. b) It is noted that a further outcome would be to provide a pathway for further significant savings through reviewing the options for:

• Ventilation/air conditioning.

• Lighting systems.

• Optimising the management of condensing boilers.

• Reduction in use and cost of domestic hot water. c) It is noted that the project would be maintained by ECOsystems on an on-going contractual basis for three years to prove the energy savings. d) It is noted that the consultancy contract funding for the project would be met through a $36,000 subsidy from the Energy and Conservation Authority (EECA) and an in-house budget of $176,000. The payback on the $176,000 is 4.9 years.

e) The implementation of the Continuous Energy Optimisation Project for Puke Ariki Museum/Library and the Civic Centre be approved at a total cost of $212,000 based on funding through:

• $36,000 subsidy from EECA.

• $97,000 from renewal funding for the replacement of halogen lights with LED lights and installation of variable speed drives (all at Puke Ariki).

• $79,000 for building audits and consultancy and verification. This would be an operational budget for one year only and will require an amendment to the draft Annual Plan. Note if approved to be included in the Annual Plan 2014/15 the rates impact will be $61,000 (0.08% rates increase) and will recognise a half year of energy savings ($18,000).

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2. Power Generation using Photovoltaics (Solar Power)

a) It is noted that the work undertaken to date shows that installing photovoltaic panels at the Civic Centre gives a pay-back period of 18 years or greater. b) It is noted that this payback period would be similar at all the “time of use sites”. Time of Use (TOU) sites – A rate schedule in which the utility customer is charged different amounts for electricity consumed for a particular period (usually half- hourly), based on the time of day and season. There is also a price component which is dependent on the peak demand. c) It is noted that no further work is proposed to be undertaken at “time of use sites” as it is uneconomical at this time, unless directed otherwise by the Council. d) It is noted that further investigation work will be undertaken at “non-time of use sites” the results of which will be reported back to the Monitoring Committee. Non-Time of Use (NTOU) sites – A rate schedule in which the utility customer is charged the same amount for electricity consumed for all consumption.

SIGNIFICANCE ASSESSMENT In terms of the Council’s Significance Policy this matter is of: Low significance Medium significance High significance

This matter has been assessed as low significance in terms of Section 79 of the Local Government Act 2002. The proposal to implement a Continuous Energy Optimisation Project for Puke Ariki Muesum/Library and the Civic Centre, if approved is essentially an “in-house” savings initiative.

Implementation of the energy optimisation project, through existing renewal budgets, increased rates, and EECA subsidies, directly benefits the community through future pay back on investment, and seeking the views of the community does not add to the degree to which options, benefits and costs are quantified.

BACKGROUND 1 Continuous Energy Optimisation Proposal - Puke Ariki Museum/Library and Civic Centre

1.1 Overview Based on the success of the current Energy Management and Greenhouse Gas Reduction Programme, implemented in 2006, and in pursuit of further energy/cost savings initiatives, a proposal was sought and submitted by consultancy firm ECOsystems to provide professional energy management services for the primary public facilities comprising the Puke Ariki Museum/Library and Civic Centre.

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The Museum and Library share a central plant boiler and chillers, and are humidity controlled proving opportunities for energy savings through humidity control strategies, saving electricity consumption through replacing dichroic halogen display lamps with LED.

The objective with the Civic Centre would be to instigate HVAC and lighting improvements that are inadequate or obsolete to facilitate comfort and workspace utility without fundamental changes to the building’s heating and ventilation system.

1.2 Proposal ECOsystems propose to implement its CEO process in all three of these facilities. This involves a detailed inspection of all of the systems in the buildings that use energy, and then creates a targeted plan to produce the maximum energy savings for the lowest overall investment.

EECA provides some funding for this, but ECOsystems must guarantee adequate energy savings for EECA to subsidise the investment.

In addition to the low cost Energy Conservation Measures (ECMs) which ECOsystems must perform to achieve the guaranteed savings for EECA funding, ECOsystems shall provide additional energy saving options that emerge from in-depth analysis of the buildings’ systems. Some of these additional ECMs will be funded through New Plymouth District Council’s normal facility maintenance budgets, and other projects may require additional funding.

ECOsystems have included the CEO process for all three buildings. However, comfort, air quality, and facility management will be the primary focus at the Civic Centre. During a walk-through of the facility it was clear from the comments made by the occupants that there are at times significant comfort problems throughout that facility. ECOsystems believe that it is possible to improve comfort and reduce the effort required by building maintenance personnel to maintain comfort. It is hoped that this can be achieved while also achieving a small improvement in energy efficiency.

Council officers and two of ECOsystems’ engineers undertook a full day walk through of the site on 14 May 2013. Based on the on-site observations and subsequent analysis of energy consumption data, ECOsystems believe there is significant potential for energy savings.

1.3 ECOsystems track record ECOsystems as part of its credentials have implemented energy savings programmes which are maintained on an ongoing basis for:

. Te Papa Museum, Wellington. . Reserve Bank of New Zealand. . Sovereign House (5 Greenstar rated flagship of Smales Farm Technology). . SKYCITY Casino and Convention Centre. . Auckland International Airport. . Auckland City Council - Orewa Service Centre.

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Scope of Work

Issues Comment Significantly reduced energy As part of the CEO process itself, Ecosystems consumption expect to achieve a 13% reduction in energy usage across the three sites. Based on current energy rates this will reduce annual energy spend by approximately $36,065 per annum.(1) Provide a pathway for further significant Ecosystems will identify and present a range of energy savings energy conservation measures (ECMs), together with energy saving and payback calculations, to further reduce energy use. Work space comfort Ecosystems will carry out a site space usage survey to review whether the space is being best served and where energy is being wasted. Minor changes may be made to the BMS during this process. Ventilation and air conditioning The Civic Centre building currently provides very little outside air and likely would not meet the ventilation code if it were a new building. Ecosystems will investigate options to increase ventilation for the Civic Centre building to both improve air quality and increase the opportunity to use cool outside air to cool the building. They will provide a fully priced estimate for their recommendations.(2) Optimize the condensing boilers Ecosystems will investigate carefully how the boilers are currently controlled and how they are adjusted and will recommend any necessary improvements.(2) Optimise scheduling Scheduling will be optimised to only run HVAC or lighting equipment when necessary by implementing zone scheduling. Domestic Hot Water controls Ecosystems will make recommendations to reduce the use of and cost of producing domestic hot water.(2) Lighting recommendations Ecosystems will provide a complete evaluation of the lighting systems in all three buildings and will provide a fully priced estimate for all lighting and lighting control improvements.(2)

Notes: (1) If the 13% reduction is not achieved Ecosystems are not eligible for the 17% funding by ECCA. (2) Any physical works required will be in addition to the funding currently being applied for, with energy reductions resulting being in addition to the 13% reduction through this commission.

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For New Plymouth District Council buildings the CEO process will: • Expect to deliver minimum energy savings of 507,369kWh (13% of total usage). • Be funded by approximately 17% by EECA. • Deliver an expected 4.88 year payback and return on investment of approximately 20%.

1.4 Funding The total investment required to obtain the benefits of the ECOsystems process is $212,000.

• The Council can secure EECA funding for this project in the amount of $36,000. • The contribution required from New Plymouth District Council is $176,000. The breakdown is detailed in the table below:

Activity Cost (excluding GST) LED installation (Puke Ariki) 42,000 Variable speed drive installation for humidification 55,000 controls (Puke Ariki) Full audit of both buildings with the identification of 64,000 future opportunities 3-year measurement and verification ($5,000 per 15,000 annum) Total 176,000

This provides an expected payback of 4.88 years and a return on investment (ROI) of 20%.

Funding for the $176,000 is proposed as follows:

• $97,000 from renewal funding for the replacement of lights and installation of variable speed drives (both at Puke Ariki). • $79,000 for building audits and consultancy and verification. This will be an operational budget for one year only and will require an amendment to the draft Annual Plan. Note if approved to be included in the Annual Plan 2014/15 the rates impact will be $61,000 (0.08% rates increase) as we will recognise a half year of energy savings ($18,000). • Note for the Civic Centre the project will increase the net rental income (external tenants) as the gross rental is offset with energy costs. Currently the gross rental income is $414,000 per annum.

If the 13% energy reduction is not achieved then ECOsystems will not be eligible for the EECA funding, however NPDC will not get any reduction in its investment of $176,000 (for further details see risk analysis).

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2 Feasibility Assessment into using Photovoltaics to generate electricity at Council sites 2.1 Overview There is a growing trend within New Zealand for solar electricity generation (photovoltaic). Feasibility investigations have commenced to consider the feasibility of installing photovoltaic panels for properties owned by the Council.

2.2 Current locations with Photovoltaic Power Generation Currently the Urenui Domain Reservoir and the Mangatete Stream water intake are the only sites that generate electricity (to enable controls and telemetry systems to function) using photovoltaics. This is due to those sites not being on the electricity grid.

2.3 Opportunities for increasing the use of Photovoltaic Power Generation In order to assess the suitability of different types of buildings an initial broad-brush approach is required to split buildings into: • “Time of Use” sites. • “Non-time of Use” sites. Time of Use Sites Time of Use (TOU) sites – “A rate schedule in which the utility customer is charged different amounts for electricity consumed for a particular period (usually half-hourly), based on the time of day and season. There is also a price component which is dependent on the peak demand”.

There are two different load groups with different charges, based on the capacity of the supply: • E100 – commercial customers with installed capacity of 100 kVA or greater (up to and including 300 kVA, and; • E300 – commercial customers with installed capacity of greater than 300 kVA.

To summarise sites are characterised as TOU based on their installed electricity capacity. The following lists all the current “Time of Use” sites within NPDC:

Location New Plymouth Water Treatment Plant New Plymouth Wastewater Treatment Plant Waitara Wastewater Treatment Plant Corbett Park Pumping Station Te Henui Pumping Station TSB Showplace Puke Ariki Library and Museum Toss Energy Aquatic Centre Civic Centre Yarrow Stadium TSB Bowl of Brooklands Len Lye/GBAG

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Analysis of Civic Centre Discussions (including a site visit) have been held with PowerSmart Solar Electricity, who recently installed a large solar photovoltaic generation system in Palmerston North.

An analysis of the expected payback has been produced based on the following figures: • Capital Cost of Installation - $215,000 (excluding GST) [from PowerSmart]. • Current average marginal cost for daytime electricity is only 8.4c/KWh [NPDC]. • Operational/Maintenance costs – set to zero per annum [NPDC].

Using these criteria the resulting payback period was 18 years.

If realistic figures for operational/maintenance costs are added then the resulting payback period increases further.

PowerSmart themselves recognise that they could not suggest a suitable cost effective system for the Civic Centre building, as the very low marginal cost of electricity pushes the simple payback period towards the expected life of the hardware.

There would be a similar result at all the larger “installed capacity” sites which are charged as “Time of Use”.

Non-time of Use sites There may be better opportunities at some of the smaller sites which have high daytime demand and higher marginal electricity costs (25c/KWh).

In particular the water treatment plants at Oakura and Inglewood have the base load characteristics which may offer some sound energy saving investment. A data logger is due to be installed at the larger Oakura plant to enable further feasibility assessments to be undertaken on photovoltaic power generation at this site.

The airport terminal building (also a non-time of use site) may also offer an opportunity, as any larger re-fit or re-build would be a great time to install the latest technology at the lowest cost. ECOsystems have been engaged to look at energy saving installation as part of concept design stage. Planning work has commenced on this.

2.4 Conclusion From this analysis it can be concluded that for “Time of Use” sites it is not commercially viable, at the present time, to install photovoltaic equipment. However, from an environmental perspective it would put the Council in a good light and would further reduce the Council’s carbon footprint.

Further work will be undertaken at smaller sites which have high daytime demand and higher marginal electricity costs (25c/KWh). The initial work on this will focus at Oakura Water Treatment Plant and an update will be provided to a future Monitoring Committee meeting.

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DISCUSSION 1. Continuous Energy Optimisation The rationale for this project is highlighted in the background section above. The discussion required is whether to proceed or not with this project. If the decision to proceed is given then consideration needs to be given as to how the project will be funded.

2. Photovoltaic Power Generation The discussion required is around the payback period for “Time of Use Sites” and whether or not the Council wishes to proceed with this given that analysis has shown that it is not currently commercially viable given the very low marginal cost of electricity.

OPTIONS Section 77 of the Local Government Act 2002, requires the Council to identify and assess all reasonably practicable options based on the level of significance.

1. Continuous Energy Optimisation

Option 1.1 - Approve the Implementation of the Energy Optimisation Project with ECOsystems for Puke Ariki Museum/Library and Civic Centre (Recommended Option) This option is recommended because the Energy Optimisation Project is targeted at energy/cost saving of 13% reducing the current spend by $36,000 per annum, which:

. Provides for a targeted sustainable pay back investment with long term energy costs that are the most practicable long term cost effective option for households and business, while contributing to the reduction of greenhouse gases/carbon. . Promotes a proactive approach by the Council in seeking to secure long term budget savings that will benefit the community through sustained future cost savings. . Contributes to the Council’s existing successful energy/cost savings initiative programme. . Ultimately, allows for the application of savings to reduce future Council budgets and the reallocation of financial resources into other identified priority areas or works. Note this option will require a minor adjustment to the operational budget for the Annual Plan 2014/15 with a rates impact of $61,000 (0.08% rates increase) as explained above.

Option 1.2 – Do not approve the implementation of the Energy Optimisation Project with ECOsystems for Puke Ariki Museum/Library and Civic Centre By not proceeding with the Energy Optimisation Project:

. The opportunity is either deferred or lost to make further energy/cost savings to reduce the Council spend by $36,000 per annum that will need to continue to be funded annually on an ongoing basis. . Does not support the current programme in continuing to seek meaningful sustainable energy savings and reduce green house gas emissions.

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. Means that the potential financial savings currently locked up, as a “cost” in energy cannot be freed up to be reallocated to other Council areas of priority. 2. Photovoltaic Power Generation

Option 2.1 – Continue with feasibility assessments at a “non-time of use” sites only

. Most likely to be commercially viable, and gives best opportunity for success.

Option 2.2 – Continue with a project to install photovoltaics at a “time of use” site. In addition continue with feasibility assessments at “non-time of use” sites.

. Installation at a “time of use” site is not expected to be commercially viable. . Reduces the possibility of investment in energy savings schemes which are commercially viable.

Local Infrastructure Local public services Performance of regulatory function

Implementing the energy reduction/cost savings imitative proposed, contributes to the Council meeting its obligations to the community to deliver outcomes that are appropriate, efficient an effective.

Community Outcomes This matter contributes to the following community outcomes: Connected Skilled Prosperous Secure and Healthy

Together Vibrant Sustainable

LTP / Annual Plan Is this matter currently budgeted for? Yes No

• $36,000 subsidy from EECA. • $97,000 from renewal funding for the replacement of halogen lights with LED lights and installation of variable speed drives (all at Puke Ariki). • $79,000 for building audits and consultancy and verification. This would be an operational budget for one year only and will require an amendment to the draft Annual Plan. Note if approved to be included in the Annual Plan 2014/15 the rates impact will be $61,000 (0.08% rates increase) and will recognise a half year of energy savings ($18,000).

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Consistency with Policy and Plans The matter is consistent with the Council's plans and policies, including The Energy Management Policy and Energy Management Plan.

Legal The Council is performing its statutory obligation in terms of its function as a territorial local authority under the Local Government Act 2002, in respect of energy management savings, to efficiently deliver as part of its operations services that are cost effective to households and businesses.

Tangata Whenua Maori There are no tangata whenua issues involved.

Community Views and Preferences The energy optimisation project is an in-house initiative, where the options and benefits on whether or not to proceed with the project are known, and where there would be no benefit in further seeking the views and preferences of the community, before making a decision.

Risk Analysis This is an “invest to save” scheme. The risk in not undertaking the work is that energy savings will not be achieved. Undertaking this work also improves the Council’s image, promotes the ethos of being effective and efficient and the Council’s commitment to corporate social responsibility.

There is a risk that the 13% energy reduction will not be realised. It is believed that this risk is mitigated by:

• Using ECOsystems who have proven experience on this type of work. • The fact that ECOsystems will not be paid the ECCA funding ($36,000) if the 13% energy reduction is not achieved.

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GOVETT-BREWSTER ART GALLERY ACQUISITIONS REPORT PREPARED BY: Kelly McCosh (Registrar, Govett-Brewster Art Gallery) TEAM: Director Govett-Brewster Art Gallery APPROVED BY: Cathy Thurston (General Manager, Community Services) WARD/COMMUNITY: District-Wide DATE: 01 May 2014 FILE REFERENCE: CR-08-08-01, DM 1547402

PURPOSE The purpose of this report is to outline the rationale for the acquisition of nine art works as identified by the Govett-Brewster Art Gallery for its collection. The focus in this suite of acquisitions of work by Taranaki artists tells important Taranaki/ New Plymouth stories. The work by Thomson and von Sturmer is inspired by Len Lye.

EXECUTIVE SUMMARY This report recommends the acquisition of nine art works as identified by the Govett- Brewster Art Gallery for its collection.

RECOMMENDATION That having considered all matters raised in the report the Govett-Brewster Art Gallery Director be instructed to proceed with the following purchases:

a) Peter Peryer Lake, 2005 Digital print Edition of 10

b) Peter Peryer Pavilion, Rotorua 2010 Digital print Edition of 15

c) Peter Peryer Ratanui, 2002 Silver Gelatin print Edition of 15

d) Peter Peryer Carcass, 2010 Digital print Edition of 15

Monitoring Committee Tuesday 27 May 2014 2 ITEM B4 ITEM FOR RECOMMENDATION e) Peter Peryer Television, 2005 Digital print Edition of 10 f) Peter Peryer Drowned Forest, 2013 Digital print Edition of 10 g) Peter Peryer Combine Harvester, 2008 Digital print Edition of 10 h) Andy Thomson and Daniel von Sturmer Spin Theory, 2011 Mixed media installation i) Terry Urbahn The Sacred Hart, 2004-2007 Video installation (DVD), with audio.

SIGNIFICANCE ASSESSMENT

In terms of the Council’s Significance Policy this matter is of: Low significance Medium significance High significance

This matter has been assessed as low significance yet is in full accordance with the Council’s significance policy.

BACKGROUND The Gallery has been developing a permanent collection for a period of over 42 years resourced primarily from bequest funds and since 2004 with assistance from the Govett- Brewster Foundation and other sources. Developing a collection enables the Gallery to better provide exhibition, public and education programmes for current and future generations in the district, as well as attracting visitors to the region. The collection enables the Gallery to provide a focal point for New Plymouth by ensuring that the region maintains its exceptional national and international reputation in the arts.

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The Recommended art works are: a) Peter Peryer Lake, 2005 750 x1000mm Digital print Edition of 10 $5,217.39 b) Peter Peryer Pavilion, Rotorua 2010 270 x 200mm Digital print Edition of 15 $2,608.70 c) Peter Peryer Ratanui, 2002 350 x 265mm Silver Gelatin print Edition of 15 $2,608.70 d) Peter Peryer Carcass, 2010 330 x 250mm Digital print Edition of 15 $2,608.70 e) Peter Peryer Television, 2005 1000 x 1330mm Digital print Edition of 10 $4,347.83 f) Peter Peryer Drowned Forest, 2013 1000 x 1300mm Digital print Edition of 10 $4,347.83

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g) Peter Peryer Combine Harvester, 2008 530 x 400mm Digital print Edition of 10 $2,608.70

h) Andy Thomson and Daniel von Sturmer Spin Theory, 2011 1875 mm. x 3000 mm. x 1200 mm. (H. x W. x D.) Mixed media installation NZD$6,000 -This is a negotiated price with the Director, and represents a 73% discount from the original price of $21,723

i) Terry Urbahn The Sacred Hart, 2004-2007 Video installation (DVD), with audio. 2 hours, 35 minutes $21,739.13

NOTE: All prices are excluding GST

DISCUSSION The current recommendations for acquisitions of art work by Peter Peryer, Terry Urbahn, and Andy Thomson & Daniel von Sturmer have a strong connection to Taranaki and the Govett- Brewster Art Gallery. Both Peryer and Urbahn are from here (Peryer lives in New Plymouth) and amongst the suite of works by Peryer are several photographs of Taranaki subjects. Terry Urbahn’s installation is about the iconic White Hart Hotel, a brilliant example of late- Victorian colonial architecture that stands opposite the Govett-Brewster Art Gallery and once again, since refurbishment, plays a role in the cultural and social life of New Plymouth. The recommendation to acquire these works recognises the role the collection can play in conserving, capturing, and retelling Taranaki and New Plymouth stories today and in the future. Andy Thomson & Daniel von Sturmer’s work, meanwhile, is inspired by Len Lye – a bedrock of the Govett-Brewster’s identity. Again, this reinterpretation of Lye’s work by a younger generation of artists ensures the longevity of Lye’s influence and strengthens the Govett-Brewster’s role of researching and re-contextualising the work of Len Lye for new audiences.

Peter Peryer ONZM, Arts Foundation Laureate (b. 1941), who lives in New Plymouth, is one of New Zealand’s most celebrated and internationally regarded photographers – his work having been exhibited in museums in France, Germany and widely in Australia. Peryer has, in addition, been a Fulbright Scholar (that enabled him to live and work for a period in the United States) and a William Hodges Fellow ( for which he lived in Invercargill for four months, resulting in an exhibition of 31 images from that period at the Southland Museum & Art Gallery in early 2008) and a Henderson House Artist in Residence in 2009.

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Renowned for his critical eye, it can take years for Peryer to perfect an image and his output has been comparatively small and slow – something he now sees as a consequence of working with film and the silver gelatin process, rather than artistic temperament. The arrival of the digital camera and printer transformed his practice, allowing him to play with colour and scale and to move rapidly from concept to finished art work.

This suite of seven works engages three main ideas: pictorial surface tension; interplays of nature and culture; and the ability of photography/cameras to produce unlikely views (which may no longer exist). These themes connect to works by Peryer already in the Govett- Brewster Art Gallery collection, which enables cohesive exhibition in the future. For instance, his iconic image of the manmade and electrically powered waterfall in Pukekura Park (acquired in 2005) – looking in the picture like a naturally occurring landscape – connects to Carcass (2010), which for all intent-and-purpose appears to be a capon hanging in a butcher’s shop: it is actually a fibreglass prosthetic dummy hanging in a feature film set in Eltham, South Taranaki. The topiary in Pavilion, Rotorua is equally tricky. The Combine Harvester (2008) proves that nature can overcome the manmade in as much as man can sculpt nature – and is a classic Taranaki view. Meanwhile, the slide standing in Lake Rotoiti no longer exists and the affect of Television (2005) only exists if seen through a camera. The “surface tension” appears in Ratanui (2002) and Drowned Forest (2013); as the tendrils of the tree(s) press forward and makes it hard to determine what the foreground is and what the background is. In all these shared concerns make the suite read together in a satisfying way. In addition to the Govett-Brewster Art Gallery his works are held in all major New Zealand Institutions, and internationally, including the Bibliotheque Nationale in Paris and the Australian National Gallery in Canberra.

Andy Thomson. Born in Wiltshire, United Kingdom in 1952, lives and works in Auckland, New Zealand.

Andy Thomson’s art practice involves an interest in the nature and perception of reality. Thomson works predominantly as a collaborative artist, looking at how artists’ sense of ownership of their ideas and artwork can be extended and enriched through a collaborative process of art production and its reception by audiences. Recent collaborations include The Weak Force (2011) at NASCAD University, Halifax, Canada with Bruce Barber, Laresa Kosloff, Paul Cullen, Kim Morgan, and Andrew Burton; Fieldwork (2010) with Eugene Hansen at Dunedin Public Art Gallery and Short Term (1998) with Daniel von Sturmer at the Centre for Contemporary Photography, Melbourne.

Daniel von Sturmer. Born in New Zealand in 1972, lives and works in Melbourne, Australia.

Daniel von Sturmer studied at RMIT University. In 2007 von Sturmer represented Australia at the 52nd Venice Biennale. He has exhibited at numerous international public venues including the Australian Centre for Contemporary Art (ACCA), Melbourne; Museum of Contemporary Art, San Diego; the Gothenburg Museum of Art, Sweden; the Hamburger Bahnhoff Museum, Berlin and Auckland Art Gallery. Recent solo exhibitions include The Field Equation at ACCA, Melbourne (2006); Set Piece (2009) at Site Gallery, Sheffield and The Cinema Complex (2010) at Anna Schwartz Gallery, Sydney.

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In late 2011, the Govett-Brewster presented the exhibition Old Genes: Artists reading Len Lye, a fresh look at work of Len Lye that considered the influence of his practice within contemporary New Zealand art practice. Sound, vision and the language were frequently intertwined in the work of the New Zealand-born Lye (1901-1980) and contemporary works by Phil Dadson, Tessa Laird, Dane Mitchell, Daniel von Sturmer and Andy Thomson demonstrate a continuing legacy in modern practice.

A highlight of Old Genes: Artists reading Len Lye is Spin Theory, a collaborative piece by Andy Thomson (NZ/UK) and Daniel von Sturmer (NZ/AUS), reflecting the dazzling riots of colour and music of Lye’s abstract films in what is quite literally ‘a colour box’. A hazy paine of glass separates two worlds, a case of illusion or reality and the poetic or the prosaic. Like a television or movie screen, the face of Spin Theory presents a luminescent and mysterious dance of moving colours, shadows and words. On further inspection, behind the glass is a revelation that this fantasy is a construction of wire, mirrors and simple objects revolving on cheap mechanisms. The work raises the notion that our reality is ultimately grounded in perception. No matter where we stand, the deeper, truer existence of things might always be found on the other side of the glass.

The acquisition of Spin Theory recognises the Govett-Brewster’s ambition to build a strong collection of works reflective of the Pacific-Rim region. While both and Thomson and von Sturmer have strong connections to Aotearoa New Zealand, their practice has an international inflection with von Sturmer’s work represented in collections throughout Australia and Thomson’s collaborative practice extending to projects in Korea and Canada. The representation of von Sturmer in the Gallery’s collection is a particularly important opportunity to address and expand the holdings of Australian or Australia-based artist’s in the collection, the artist notable for representing Australia in the Venice Biennale (2007).

In addition, the Govett-Brewster’s exploration of the work of Len Lye continues to bring together Lye’s practice with the work of contemporary figures such as Thomson and von Sturmer. Several other works featured in Old Genes: Artists reading Len Lye were drawn from the Gallery’s collection (Dane Mitchell’s series of glass poems) or have been subsequently gifted by the artist (Tessa Laird’s Points of Agreement). Works such as these testify to the transmission of knowledge and ideas from one generation to the next and their presence in the collection deepens the visible relationship between contemporary practice and that of the modern past. With the establishment of the Govett-Brewster and the Len Lye Centre, acquisitions such these reinforce the expansive perspective towards which the combined museum is striving.

Terry Urbahn (b. 1961) is one of Aotearoa New Zealand’s significant artists and often creates art with communities he interacts with normally in his ‘non-art’ life - rugby teams, bar patrons or rock bands. With a Bachelor of Fine Arts from University of Canterbury, Urbahn’s works, often multi-media installations explore the relationship between art and popular culture. Urbahn has exhibited prolifically both nationally and internationally in solo and group exhibitions; including the 26th Sao Paulo Biennale, Brazil, 2004 and World Famous in New Zealand at the Canberra Contemporary Art Space Australia, 2005. Urbahn’s artwork is held in major private and public New Zealand collections.

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The Govett-Brewster presented New Plymouth born artist Terry Urbahn’s video installation work The Sacred Hart from 8 December 2007 – 2 March 2008. The exhibition captured the recent history of one of the city’s legendary local landmarks; the White Hart Hotel, at a crucial time in its life.

The addition of the work The Sacred Hart to the Collection strengthens the Gallery’s strong link to and acknowledgement of its immediate neighbourhood, communities and history. The White Hart occupying a unique place in the personal histories of generations of people in New Plymouth.

Urbahn’s large scale video projection reunites White Hart Hotel protagonists, patrons and their vibrant past for a ‘last supper’ of remembrance and celebration. Shot in the Public Bar, prior to the bar’s 2012 closure and now-complete renovations, the notorious drinking den cultivated raucous revelry, a wild music scene and garnered an unruly reputation. The video pans a laden table, tracing characters and plots as the guests revisit old lives, rituals, memories and what a community stood for.

In his characteristically political and playful style, Urbahn’s choreography, an idiosyncratic account of local history, both reflects and undermines perceptions of provincial city lives and regional communities. An un-conventional ‘documentary’, this sophisticated and complex work pieces together fragmentary conversations that reveal the rich interplay of collective interpretations and memory, the peculiarities of place and the shaping of culture in an alternative, suppressed history of New Plymouth.

The Govett-Brewster has supported Urbahn’s practice with a strong exhibition history at the Gallery since 1995, and the Govett-Brewster Collection holding a range of his work: the video work saLOON 1999, the geometric, architectural drawings Drawings #20 and #21, the installation Tracey’s World (Parts I and II) 1995 and his wall hung wooden sculptural work, Untitled Self Portrait II. The acquisition of this work supports the Govett-Brewster’s focus on artists from Aotearoa New Zealand and successfully strengthens the Gallery’s collection of works with specific relevance to its immediate urban environmental milieu.

OPTIONS The options are as follows:

Option1. Recommended Approve and progress the acquisitions. The benefits are for the enhancement of the collection as a valuable asset for the benefit of the people of New Plymouth District and visitors to the district. The costs are within allocated budgets and have been negotiated at discounted prices. The discounts to prices are offered on the basis of the level of goodwill extended to the Gallery as a foremost cultural organisation in New Zealand and internationally.

The community outcomes of Prosperous and Together and Vibrant would be enhanced by these acquisitions and gifts. The acceptance of the acquisitions and gifts allows the Council to meet present and future needs in relation to its statutory responsibilities to the community to enhance access to an outstanding collection and cultural infrastructure.

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Option 2. Not Recommended Not approve the acquisitions. The only perceivable benefit would be to not spend the allocated budget. The cost would be to the reputation of the Gallery if the negotiated discounted prices were rejected and the gifts to its collection were rejected. Significant savings of $32,381.40 have been negotiated through discounts and donations. The Govett- Brewster Art Gallery Policy approved by the Council has an art development objective “to research, maintain and develop the collections of the Gallery”

The community outcomes of Prosperous and Together and Vibrant would be diminished by the rejection of these acquisitions. The rejection of the acquisitions would not allow the Council to meet present and future needs in relation to its statutory responsibilities to the community to enhance access to an outstanding collection and cultural infrastructure.

Local Infrastructure Local public services Performance of regulatory function

Consonant with the Monica Brewster Trust Deed and Bequest of December 1962 the city of New Plymouth decided that it would benefit the people of the region of Taranaki and especially the city of New Plymouth to operate in perpetuity and art gallery that included a significant collection.

As discussed under ‘Options’ above, the matter will be delivered in the way that is most cost- effective for households and businesses.

Community Outcomes This matter contributes to the following community outcomes: Connected Skilled Prosperous Secure and Healthy

Together Vibrant Sustainable

The community outcomes of Prosperous and Together and Vibrant would be enhanced by the acceptance of these acquisitions in terms of the enhancement of an already valuable Collection (Prosperous); by forging stronger and new relationships with artists and collectors and offering new opportunities for the Gallery’s audience to experience these works both through exhibitions and online (Together); and by contributing to the Gallery’s Collection as an enhancement to the vibrancy of the New Plymouth community and as an attractor for tourists and visitors to the region (Vibrant).

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LTP / Annual Plan Is this matter currently budgeted for? Yes No

The Council and Trust Fund budget for acquisitions in 2013-2014 is $40,600 which includes a carry forward of $15,500 as a significant number of works were gifted to the collection in the last financial year.

Therefore funds can be accommodated within the existing budgets for acquisitions.

All proposed acquisitions have been negotiated by the Director to ensure the most advantageous price for the Gallery. It should be noted that:

• Peter Peryer’s original suite of six works has been expanded to seven works keeping to the initial pricing as a gesture of good faith between the artist and Gallery. This represents a $3,000 discount on the seven works. This purchase is further facilitated by an external donation of $12,000 from the Charnwood Trust LLC through the Govett-Brewster Foundation.

• Also to be noted is the $6,000 price for Spin Theory being a negotiated price with the Director and represents a 73% discount from the original price of $21,723.

The total value of the acquisitions is $67,809.98 excluding GST Discounts total $20,381.40 The cost of the proposed nine acquisitions is $47,428.58 excluding GST External donations $12,000 - through the Govett-Brewster Foundation

The cost to the Council and Trust Fund budget is: $35,428.58

Consistency with Policy and Plans The art works recommended for acquisition are by leading Taranaki and New Zealand/ Pacific Rim artists and are consistent with the Gallery’s New Zealand and Pacific focus and acquisitions provisions in the Policy P00-021 Govett-Brewster Art Gallery.

Legal There are no legal considerations although artist credits and permissions for reproduction use of images for advertising, publication and marketing purposes are noted and duly considered by the Gallery.

Tangata whenua Maori There are no specific tangata whenua considerations in these recommended acquisitions.

Community Views and Preferences As it is identified as low significance, is consonant with standard operating- including acquisition of works- and is assisted by a significant financial contribution over-and above rate-payer funds it is not cause for consultation. Note: the Trust Deed states the acquisition of works be recommended by the Director.

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Risk Analysis The identified risk associated with the non acquisition of these art works and the non acceptance of these gifts is that the Gallery would consequently lose the opportunity to acquire these important works to enhance its collection and would lose the opportunity to receive these significant and generous gifts for its collection.

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APPENDICES

Images of art works:

Peter Peryer Lake, 2005

Peter Peryer Pavilion, Rotorua 2010

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Peter Peryer Ratanui, 2002

Peter Peryer Carcass, 2010

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Peter Peryer Television, 2005

Peter Peryer Drowned Forest, 2013

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Peter Peryer Combine Harvester, 2008

Terry Urbahn The Sacred Hart (installation) 2004 – 2007

Andy Thomson and Daniel von Sturmer Spin Theory (installation) 2011

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ROAD NAMING – THE LINKS (STAGE 4B), LINKS DRIVE, BELL BLOCK PREPARED BY: Sarah Mako (Environmental Planner) TEAM: Consents APPROVED BY: Frank Versteeg (General Manager) WARD/COMMUNITY: New Plymouth DATE: 1 May 2014 FILE REFERENCE: DM1547919

PURPOSE The purpose of this report is to seek the Council’s approval to a new road name at Links Drive, Bell Block. The road is created by Stage 4B of subdivision consent SUB04/42084 for The Links subdivision.

EXECUTIVE SUMMARY This report recommends that the Council approve the road name for a new road off Links Drive, Bell Block. The proposed name has been evaluated in accordance with the criteria contained in Policy P11-002 Naming and Renaming of Roads, Private Roads and Rights-of- Way.

RECOMMENDATION That having considered all matters raised in the report Ryder Drive be approved and the General Manager Business Services allocate street numbers to the properties fronting this street.

SIGNIFICANCE ASSESSMENT In terms of the Council’s Significance Policy this matter is of: Low significance Medium significance High significance

This matter has been assessed as low significance because the proposed road name is likely to have little impact on current and future cultural, economic, environmental and social well- being of the district or region. All affected parties have been consulted on the proposed road name.

BACKGROUND The Links Coastal Development Limited is undertaking a 181 lot residential subdivision including eight roads from Pohutukawa Place referred to as ‘The Links’. The subdivision has been progressively developed since 2004 and is located to the Ngamotu Golf Course’s east.

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Road names for the eight roads were approved by the Council involving consultation with affected parties including Ngati Tawhirikura Hapu and are associated to the golfing community. These names include: - Links Drive; - St Andrews Parkway; - Glen Eagles Way; - Wentworth Lane; - Augusta Drive; - Pebble Beach Court; and - Vardon Way.

In 2007 the subdivision layout was varied and an additional cul-de-sac was created. This cul- de-sac has been developed from the Links Drive’s most northern end to the east as part of The Links subdivision Stage 4B. There is now a requirement for this road to be named.

Figure 1: The Links development locality

DISCUSSION In accordance with Council Policy 11-002 on Naming and Renaming of Roads, Private Roads and Rights-of-Way, the developer Links Coastal Development Limited has undertaken consultation with Ngati Tawhirikura Hapu regarding the proposed road name.

The Links Coastal Development Limited has proposed ‘Ryder Drive’. The proposed ‘Ryder Drive’ has been derived from the Ryder Cup. The Ryder Cup is a biennial men’s golf tournament between teams from Europe and United States of America. The competition venue alternates between golf courses in Europe and United States of America.

Ngati Tawhirikura Hapu has confirmed they have no issues with proposed ‘Ryder Drive.

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The Links Coastal Development Limited invited Ngati Tawhirikura to propose names for the playground and bush area within The Links subdivision. Ngati Tawhirikura has proposed names that have some meaning to Māori and the golf community.

Ngati Tawhirikura has proposed ‘Te Rua Kirikiri’ for the playground and translates to ‘sand hole/ pit’. It is also a reference to the rua kumara found in the archaeology, the subdivision’s proximity to the sand dunes; a sand pit is an area for children to play and a sand bunker for golf. ‘Tiipao Haere’ has been proposed for the bush area and means to wander about. This area will be for exploring, walking and wandering in and describes a sliced golf hit and the golf ball unintentionally landing in the overgrowth.

OPTIONS The proposed ‘Ryder Drive’ is the only suggested cul-de-sac name option. Ngati Tawhirikura Hapu has confirmed they have no issues with the proposed ‘Ryder Drive’.

‘Ryder Drive’ meets the criteria set out in the Council Policy for Road Naming Statement 9. ‘Ryder Drive’ reflects the social identity of the local area because of The Links’ proximity to the Ngamotu Golf Course. The existing road names within The Links development relate to the golf community.

Local Infrastructure Local public services Performance of regulatory function

As discussed under ‘Options’ above, the matter will be delivered in the way that is most cost- effective for households and businesses.

Community Outcomes This matter contributes to the following community outcomes: Connected Skilled Prosperous Secure and Healthy

Together Vibrant Sustainable

The consideration of community outcomes under section 77(1)(b)(ii) of the Local Government Act 2002 is addressed under 'Options' in this report.

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LTP / Annual Plan Is this matter currently budgeted for? Yes No

Consistency with Policy and Plans The matter is consistent with the Council's plans and policies, including Policy 11-002 Policy on Naming and Renaming of Roads, Private Roads and Rights-of-Way.

Legal Section 319 of the Local Government Act 1974 gives authority to the Council for the naming and renaming of roads.

Tangata Whenua Maori The developer Links Coastal Development Limited has consulted with Ngati Tawhirikura Hapu regarding the proposed road name. Ngati Tawhirikura Hapu advised in a meeting with Council offices on 28 March 2014 they had no issues with the proposed road name.

Community Views and Preferences The developer, Links Coastal Development Limited, and tangata whenua, Ngati Tawhirikura Hapu, are considered affected parties to the proposed road naming process.

Risk Analysis The naming of roads is required to be carried out at the time the subdivision nears completion. New residents require postal addresses and there are evident risks applicable in terms of advice to emergency services.

APPENDICES Appendix 1: The Links Stage 4B Approved Construction Scheme Plan

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Appendix 1

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ROAD NAMING – THE PADDOCKS SUBDIVISION, WAIRAU ROAD, OAKURA PREPARED BY: Sarah Mako (Environmental Planner) TEAM: Consents APPROVED BY: Frank Versteeg (General Manager) WARD/COMMUNITY: South-West DATE: 1 May 2014 FILE REFERENCE: DM1548191

PURPOSE The purpose of this report is to seek the Council’s approval to two new cul-de-sac names at Wairau Road, Oakura. The two new roads are consented by subdivision consent SUB10/45196 at The Paddocks subdivision development for Oakura Farm Park Limited.

EXECUTIVE SUMMARY This report recommends the Council approve the road names for two new cul-de-sacs at Wairau Road, Oakura. The proposed road names have been evaluated in accordance with the criteria contained in Policy P11-002 Naming and Renaming of Roads, Private Roads and Rights-of-Way.

RECOMMENDATION That having considered all matters raised in the report Pahakahaka Drive and Ekuarangi Place be approved and the General Manager Business Services allocate street numbers to the properties fronting these streets.

COMMUNITY BOARD RECOMMENDATION Kaitake Community Board endorsed the officer’s recommendation.

SIGNIFICANCE ASSESSMENT

In terms of the Council’s Significance Policy this matter is of: Low significance Medium significance High significance

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BACKGROUND Oakura Farm Park Limited are undertaking a 31 lot rural subdivision at Wairau Road including Lots 27 and 28 to be vest as road and requires road names. One cul-de-sac is accessed from Wairau Road and is the access road to the subdivision. The second cul-de-sac is served by the access road. Lot 30 will also be vest as road however is not required to be named as it will result in Wairau Road being widen. The subdivision is known as ‘The Paddocks’. Appendix 1 to this report shows the consented scheme plan.

The subdivision consent was a non-complying activity for allotment size and was publically notified for submissions on 8 April 2010. The Council received 33 submissions either in support or opposition. The hearing was held on 16, 17 and 20 December 2010 and heard by Independent Commissioner Ms Helen Tobin. The consent was approved with conditions on 8 March 2011.

DISCUSSION In accordance with Council Policy 11-002 on Naming and Renaming of Roads, Private Roads and Rights-of-Way, consultation has been carried out with mana whenua, Te Kotahitanga o Ngā Mahanga a Tairi and the developer, Oakura Farm Park Limited.

Te Kotahitanga o Ngā Mahanga a Tairi has suggested ‘Pahakahaka’ for the road name for the cul-de-sac accessed from Wairau Road (access road) and is the longer road within the development. ‘Ekuarangi’ has been proposed as the road name for the cul-de-sac served by the access road.

‘Pahakahaka’ is the name of a historic pā within the subdivision site. ‘Ekuarangi’ is the name of a historic pā in the Egmont National Park forest overlooking the new subdivision. Appendix 2 to this report to shows a historic Oakura District plan provided by Te Kotahitanga o Ngā Mahanga a Tairi identifying the Pahakahaka and Ekuarangi Pa localities.

The developer, Oakura Farm Park Limited, has suggested names for the two cul-de-sacs. Mike Mckie, on the Oakura Farm Park Limited’s behalf, has suggested ‘Blackbarn Drive’ for the road name for the cul-de-sac accessed from Wairau Road (access road) and is the longer road within the development. Mr Mckie agrees with Te Kotahitanga o Ngā Mahanga a Tairi name suggestion ‘Ekurangi Place’ for the road name for the cul-de-sac served by the access road.

Mr Mckie has described in his road naming request form that ‘Blackbarn’ “relates to the overall concept of the Oakura Farm Park development. The subdivision name The Paddocks evolved from the original farm which the development is part of. The existing farm buildings are being refurbished and painted black as well as post and rails surrounding the development. Blackbarn Drive allows the community to associate with the past and present land use in the surrounding environment for years to come. Black barns provide a link between town and country”.

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Mr Mckie ran a road naming competition through Oakura School. The name that won the competition was ‘Nikau Drive’. Mr Mckie was told that proposing ‘Nikau Drive’ would not be supported by the Council as there is an existing Nikau Street located in Inglewood. Another name proposed by the competition was ‘Whakahoahoa Drive’. Whakahoahoa translates to mean friendship, to be friendly or to make friends; however, was not proposed by Mr Mckie.

OPTIONS ‘Pahakahaka’ is accepted as a proposed road name as it is in accordance with the criteria for assessing proposed road names in Statement 9 of the Council’s Road Naming Policy. Pahakahaka is accepted because the name: • Reflects the historical, social and cultural identity of the local area; • Meet the guidance for choosing Māori names; • Is supported with sufficient and correct information including explanation and context of the name; • Does not resemble any road names already in use within the same urban area; • Is spelt correctly; • Is less than 15 letters in length (excluding the road descriptor); • Does not contain abbreviations, hyphens, apostrophes or initials; • Is not likely to give offence or are inappropriate to use; • Is not named after a living persons; and • Is proposed on a completed road name form. The Council Road Naming Policy Statement 7 states “if the proposed road name is not accompanied by a road type then the Council may determine an appropriate road type in accordance with the requirements of AS/NZS 4819: 2011”. It is determined that ‘Drive’ is the best road type descriptor for proposed ‘Pahakahaka’ as it is a main road without any cross- streets.

‘Ekuarangi’ is accepted as a proposed road name as it is in accordance with the criteria for assessing proposed road names in Statement 9 of the Council’s Road Naming Policy. Ekuarangi is accepted because the name: • Reflects the historical, social and cultural identity of the local area; • Meet the guidance for choosing Māori names; • Is supported with sufficient and correct information including explanation and context of the name; • Does not resemble any road names already in use within the same urban area; • Is spelt correctly; • Is less than 15 letters in length (excluding the road descriptor); • Does not contain abbreviations, hyphens, apostrophes or initials; • Is not likely to give offence or are inappropriate to use; • Is not named after a living persons; and • Is proposed on a completed road name form.

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The Council Road Naming Policy Statement 7 states “if the proposed road name is not accompanied by a road type then the Council may determine an appropriate road type in accordance with the requirements of AS/NZS 4819: 2011”. It is determined that ‘Place’ is the best road type descriptor for ‘Ekuarangi’ as it is a short, enclosed roadway.

‘Blackbarn Drive’ is accepted as a proposed road name as it is in accordance with the criteria for assessing proposed road names in Statement 9 of the Council’s Road Naming Policy. Blackbarn Drive is accepted because the name: • Reflects the historical and social identity of the local area and the Oakura community; • Is supported with sufficient and correct information including explanation and context of the name; • Does not resemble any road names already in use within the same urban area; • Is spelt correctly; • Is less than 15 letters in length (excluding the road descriptor); • Does not contain abbreviations, hyphens, apostrophes or initials; • Is not likely to give offence or are inappropriate to use; • Is not named after a living persons; and • Is proposed on a completed road name form

All three names are considered appropriate and in accordance with the criteria for assessing proposed road names.

The cul-de-sac names proposed by Te Kotahitanga o Ngā Mahanga a Tairi strongly represent the relationship of Māori and their culture and traditions with ancestral land, water and waahi tapu. It is considered that ‘Pahakahaka Drive’ and ‘Ekuarangi Place’ better reflect the historical, cultural and social identity of the local area and historic Māori association to the land. It is considered appropriate to recommend ‘Pahakahaka Drive’ and ‘Ekuarangi Place’ as Mr Mckie publically stated in the subdivision consent hearing that Te Kotahitanga o Ngā Mahanga a Tairi would be permitted to name the roads within the development should the subdivision be approved. Mr Mckie’s comments are reflected on page 22 of Ms Tobin’s, Independent Hearings Commissioner decision report. The report stated “Mr McKie discussed the consultation that had been undertaken with iwi including discussions on matters such as street naming, and in particular the permanent protection of the Pa site”.

Local Infrastructure Local public services Performance of regulatory function

As discussed under ‘Options’ above, the matter will be delivered in the way that is most cost- effective for households and businesses.

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Community Outcomes This matter contributes to the following community outcomes: Connected Skilled Prosperous Secure and Healthy

Together Vibrant Sustainable

The consideration of community outcomes under section 77(1)(b)(ii) of the Local Government Act 2002 is addressed under 'Options' in this report.

LTP / Annual Plan Is this matter currently budgeted for? Yes No

Consistency with Policy and Plans The matter is consistent with the Council's plans and policies, including New Plymouth District Council Policy 11-002 Policy of Naming and Renaming of Roads, Private Roads and Rights-of-Way.

Legal Section 319 of the Local Government At 1974 gives authority to the Council for the naming and renaming of roads.

Tangata Whenua Maori The land subject to subdivision is in an area of some significant, historic waahi tapu. Maori have a long association to the land subject to subdivision and the surrounding land. Council officers have consulted with Te Kotahitanga o Ngā Mahanga a Tairi.

Community Views and Preferences The developer, Oakura Farm Park Limited, and tangata whenua, Te Kotahitanga o Ngā Mahanga a Tairi, are considered affected parties to the proposed road naming process.

APPENDICES Appendix 1: The Paddocks consented scheme plan; and Appendix 2: Historic Oakura District Plan.

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Appendix 1

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Appendix 2

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EXCLUSION OF THE PUBLIC FROM THE REMAINDER OF THE MEETING PREPARED BY: Jan Higley (Democracy Advisor) TEAM: Democratic Services APPROVED BY: Julie Straka (Manager Democratic Services) WARD/COMMUNITY: District Wide DATE: 6 May 2014 FILE REFERENCE: DM 1549624

PURPOSE This report details items that are recommended should be considered with the public excluded, and the reason for excluding the public.

EXECUTIVE SUMMARY This report details items that are recommended should be considered with the public excluded, and the reason for excluding the public.

RECOMMENDATION That having considered all matters raised in the report, the Council hereby resolves that, pursuant to the Local Government Official Information and Meetings Act 1987, the public be excluded from the following parts of the proceedings of this meeting:

a) Confirmation of Previous Minutes Write off Unrecoverable Debts The withholding of the information is necessary to enable Council to carry out negotiations of a commercial nature, this particular interest being protected by section 7(2)(c)(i) of the Act.).

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987.

SIGNIFICANCE ASSESSMENT In terms of the Council’s Significance Policy this matter is of: Low significance Medium significance High significance

This matter has been assessed as low significance because the exclusion of the public is a statutory procedure that will have little or no impact on both Councils strategic issues.

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BACKGROUND This report details items that are recommended should be considered with the public excluded, and the reason for excluding the public.

DISCUSSION The items recommended for debate with the public excluded relate to information of a private and personal nature.

There is an option available to the council to not pass this resolution and to hold the meeting in the open or to release information regarding a public excluded decision following the meeting.

OPTIONS The Councils can choose to consider these matters in open meeting. However, excluding the public from meetings can prevent information becoming released, which may adversely affect those dealing with both Councils.

Local Infrastructure Local public services Performance of regulatory function

The exclusion of the public is a procedural matter.

Community Outcomes This matter contributes to the following community outcomes: Connected Skilled Prosperous Secure and Healthy

Together Vibrant Sustainable

Community outcomes are the outcomes that both Councils aims to achieve in meeting the current and future needs of communities for good-quality local infrastructure, local public services and performance of regulatory functions.

The consideration of community outcomes under section 77(1)(b)(ii) of the Local Government Act 2002 is addressed under 'Options' in this report.

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The exclusion of the public is a statutory procedure that will have a little or no impact on both Council strategic issues.

LTP / Annual Plan Is this matter currently budgeted for? Yes No

There are no budget considerations.

Consistency with Policy and Plans There are no policy implications.

Legal The Local Government Official Information and Meetings Act 1987 allows for the public to be excluded from the proceedings (or part thereof) of any meeting provided that the relevant parts are identified as follows: a) The general subject of each matter to be considered while the public is excluded. b) The reason for passing of a resolution for the exclusion of the public and the particular interest or interests protected by Section 6 or Section 7 of that Act or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public. c) The specific grounds under Section 48(1) of the said Act for the passing of any resolution excluding the public.

Tangata Whenua Maori This is a statutory procedure with no implications specific to tangata whenua.

Community Views and Preferences This is a statutory procedure that enables the councils to perform their functions legally.

Risk Analysis Excluding the public from meetings can prevent information becoming released, which made adversely affect those dealing with the council.

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Monitoring Committee Tuesday 27 May 2014