TOWN OF HARDISTY

AGENDA

July 13, 2021

The Regular Council meeting for the Town of Hardisty will be held on July 13, 2021, in the Council Chambers, Municipal Office, Hardisty, Alberta, commencing at 7:00 PM. The meeting is open to the public, still following guidelines of CMOH-34-2021 effective June 30, 2021. The Town of Hardisty will grant access to this meeting by teleconference as well. Members of the Public attend by calling (780)888-3623. When directed by the auto attendant enter extension 700 and when asked for the conference ID number enter 100.

Page

1 CALL TO ORDER & RELATED BUSINESS 1.1 Call to Order

1.2 Adoption of Consent Agenda

a) Adoption of Minutes 5 - 9 Regular Council - 08 June 2021 - Minutes Regular Council - 08 Jun 2021 - Minutes - Pdf

b) Reports 10 - 41 Mayor Irving - Flagstaff Regional Housing Group - FRHG Financial Statement 2020 - FRHG Organizational Minutes - December 1, 2020 - FRHG Minutes - December 1, 2020 - FRHG Minutes - February 2, 2021 - FRHG Minutes - March 30, 2021 - FRHG Minutes - May 2021

Flagstaff Regional Housing Dec 20 FS signed FRHG Organizational Meeting Minutes - December 1 2020 FRHG Minutes - December 1 2020 FRHG Minutes - February 2 2021 FRHG Minutes -March 30 2021 FRHG Minutes -May 4 2021

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42 - 45 Councillor Wurz - Hardisty Public Library - FFCS - Interagency Minutes July 2021 Hardisty Public Library - April 28 2021 Meeting Minutes Interagency Minutes July 2021

c) Financial Reports 46 May Financial Report 2021 2021 May Financial 47 - 58 May Budget May Budget

d) Correspondence 59 Alberta Transportation - Strategic Transportation Infrastructure Program (STIP) - Resource road Component - Town of Hardisty T of Hardisty- ML 60 Aqueduct Foundation Aquaduct 61 Flagstaff Regional Emergency Services Society (FRESS) - News Release News Release 62 - 64 Hardisty School Transportation Hardisty School Transportation 65 - 91 RCMP Letter of Support - Various Municipalities 2021-05-25 RCMP Support Letter 2021-06-16 - Turner Valley Letter of Support for RCMP Caroline RCMP Letter of Support CoFS Letter Supporting the RCMP Cypress County - Support for RCMP Fairview - RCMP Letter of Support Letter for Support for the RCMP Letter of Support for RCMP Nanton RCMP Letter of Support RCMP Letter of Support from Lac La Biche County RCMP Letter of Support RCMP Support - Signed 2021-02-26 RCMP Support Letter Red Deer County Support for RCMP Support Letter - RCMP - Madu Signed Town of Thorsby Signed RCMP Letter - May 31 2021

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92 Town of Daysland - Extension Fire Services Agreement 2021 Daysland - Extension Fire Services Agreement 93 Town of Sedgewick - Fire agreements extension 2021 Fire agreements extension 2021_Sedgewick 94 - 95 Town of Ponoka - Local Business - Rural Municipalities Support Letter to Rural Municipalities 96 Village of Heisler - Extension Fire Service agreement June 28, 2021 VoH Extension Fire Service agreement June 28, 2021 97 Village of Lougheed - Extension of Fire Services Agreement 2021 letter of extension for Fire Agreement & Fire Chief

1.3 Adoption of Regular Agenda

2 ITEMS FOR DISCUSSION & RELATED BUSINESS 2.1 Public Hearings

2.2 Presentations (Delegations)

a) Brian King - Town of Hardisty Financial Report 2020 2.3 Public Question Period

2.4 Requests for Decision

98 - 99 a) RFD 21-07-053 Transfer of Funds to Community Hall & Emergency Preparedness Reserve RFD 21-07-053 Transfer of Funds to Community Hall & Emergency Preparedness Reserve 100 - 102 b) RFD 21-07-054 Extension of Fire Services Agreement RFD 21-07-054 Extension of Fire Services Agreement RFD 21-07-054 (info #1) Extension of Fire Services 103 - 105 c) RFD 21-07-055 Request to Erect Monument at Hardisty Cemetery RFD 21-07-055 Request to Erect Monument at Hardisty Cemetery RFD 21-07-055 (info #1) Placement of Monument 106 - 116 d) RFD 21-07-056 Alberta Transportation - Strategic Transportation Infrastructure Program Grant Fund Approved

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RFD 21-07-056 Alberta Transportation - Strategic Transportation Infrastructure Program Grant Fund Approved RFD 21-07-056 (info#1) Alberta Transportation Letter- Agreement 117 - 118 e) RFD 21-07-057 Designated Officer extend agreement RFD 21-07-057 Designated Officer extend agreement

3 REPORTS 3.1 Mayor Irving

3.2 Deputy Mayor Baumgartner

3.3 Councillor Beringer

3.4 Councillor Lane

3.5 Councillor Wurz

3.6 Administration and Public Works

4 CORRESPONDENCE

5 CLOSED SESSION 5.1 Labour

a) Report - DCG (Davies Consulting Group) 5.2 Legal

5.3 Land

a) RFD 21-07-058 Tax Recovery Payment Arrangement Request b) RFD 21-07-059 Purchase Offer c) RFD 21-07-060 Offer of Land Sale d) RFD 21-07-061 Gift Property to Town - Minimum Tax Rate

6 ADJOURNMENT

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Town of Hardisty June 8, 2021 Regular Council

A Regular Council meeting was held in Council Chambers at 7:00 PM on Tuesday, June 8, 2021. Pursuant to CMOH Order 04-2021 Effective March 1st, 2021, to deal with the continuing pandemic mandatory public health measures are in effect across Alberta to protect the health system and slow the spread of COVID-19. Based on the Chief Medical Officer of Health’s recommendations public access was granted to this meeting by teleconference. Members of the Public attended by calling (780) 888-3623. When directed by the auto attendant they entered extension 700 and when asked for conference ID number they entered 100.

MEMBERS PRESENT: Mayor Irving, Deputy Mayor Baumgartner, Councillor Beringer, Councillor Lane, and Councillor Wurz REGRETS:

OTHERS PRESENT: INTERIM CAO and Recording Secretary Jackie Fenton, Marge Gausvik, Utilities & Development Assistant, Ivan Lesmeister Public Works Foreman

CALL TO ORDER & RELATED BUSINESS:

CALL TO ORDER: Mayor Irving called the meeting to order at 7:03pm

ADOPTION OF CONSENT AGENDA:

114/21 MOVED by Councillor Beringer THAT Council accept the consent Agenda as presented. CARRIED

ADOPTION OF MINUTES: Regular Council - 18 May 2021 - Minutes

REPORTS: Board Member Ricci Matthews - Parkland Library Board 2020 Financial Statement

Councillor Wurz - FFCS June Interagency Minutes

FINANCIAL REPORTS:

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CORRESPONDENCE: Alberta Coal Policy

C21 Municipalities information update

Flagstaff County - FRESS Resolutions

Parkland Reginal Library Services Board Talk - May 20, 2021

Town of Daysland - FRESS Resolution

Town of Hardisty - FRESS Resolution

Town of Killam - FRESS Resolutions

Village of Forestburg - FRESS Resolution

Village of Heisler - FRESS Recommendations

Village of Lougheed - FRESS Approval

RCMP - Letters of Support

ADOPTION OF REGULAR AGENDA:

115/21 MOVED by Mayor Irving THAT Council accept the Regular Agenda as presented CARRIED

ITEMS FOR DISCUSSION & RELATED BUSINESS:

PUBLIC HEARINGS:

PRESENTATIONS (DELEGATIONS):

PUBLIC QUESTION PERIOD:

REQUESTS FOR DECISION: RFD 21-06-046 Decision Regarding Cemetery Gazebo

116/21 MOVED by Mayor Irving THAT Council directs Administration to send a copy of the building inspection to the contractor, along with letter stating that the gazebo must have all deficiencies corrected at no extra cost. Only once the structure meets all building codes and is deemed complete by the building inspector, will final payment be sent out. CARRIED RFD 21-06-049 - ICF AGREEMENT - Recreation Funding

117/21 MOVED by Councillor Wurz THAT Council accepts the letter from Flagstaff County regarding ICF Agreement – Review of Recreation Funding and to proceed with an Intermunicipal Collaboration Committee to discuss the agreement. CARRIED Page 6 of 118 a) Page 3 of 5

118/21 MOVED by Mayor Irving THAT Council advise administration to reply to Flagstaff County and set up a meeting time to Review the Recreation Funding through the Intermunicipal Collaboration Committee (ICC). CARRIED RFD 21-06-050 - Storm Water Improvements to Basin 1 & 2 - Maintenance

119/21 MOVED by Councillor Wurz THAT Council directs the Administration and public works to move forward with the maintenance of the Stormwater Improvements project and reallocate a portion of the funding from 2020 & 2021 MSI Grant allocations and the 2021 FGTF allocation to future capital projects for Stormwater, water and sewer, roads. CARRIED RFD 21-06-051 - Municipal Stimulus Program - 48th Street Rehab & Hwy 881 Intersection

120/21 MOVED by Councillor Lane THAT Council advise Staff to combine the tenders for the 48th Street Rehab and the 881 intersections to go out mid January 2022 for the projects to commence in the Spring of 2022. CARRIED RFD 21-06-052 Bylaw #1221-16 Amend Reduction of Number of Councillors Bylaw

121/21 MOVED by Councillor Wurz THAT the Town of Hardisty Council direct Administration to draft an updated bylaw for the Reduction of Number of Councillors Bylaw with changes to Sec 3 of the Bylaw 1221-16. CARRIED RFD 21-06-002 - Request for Direction - Road Repairs

122/21 MOVED by Councillor Beringer THAT Council direct the Administration and Public works to repair Luken Avenue and the Boat Launch Road as arrangements can be made. CARRIED REPORTS:

MAYOR IRVING: Alberta Health Services - Transfer of patients from Galahad to other long-term facilities in and around the region - this was initiated by shortage of staff - Hardisty Hospital - Emergency Room Services - AHS is working on the shortage of Staff to fill the positions necessary to re-open

DEPUTY MAYOR BAUMGARTNER: No Report Page 7 of 118 a) Page 4 of 5

COUNCILLOR BERINGER: No Report

COUNCILLOR LANE: No Report

COUNCILLOR WURZ: Interagency with FFCS - Meeting with the County regarding the Galahad and Hardisty Extendicare - Galahad Extendicare was closed due to staffing - Residents were moved to other places, Hardisty was able to accommodate a few residents - It was short notice for families - At risk seniors the position has be cut in the Rural area Library Meeting - The Board will wait to build the ramp until they are able to apply for a grant - Meat Fundraiser went very well

ADMINISTRATION/PUBLIC WORKS: House Clean up - Garbage Container for July 19 clean up - Clean up outside and inside of house Gibson - Gibson will be working on the clean up of the cable installation

CORRESPONDENCE:

CLOSED SESSION: Closed Session - Pursuant to The Freedom of Information and Protection of Privacy Regulations Section 17 (2) (g), 18 (1) (a, b)

123/21 MOVED by Mayor Irving THAT Council move into a closed session of Council at 8:59 pm with all members of Council and Staff pursuant to the Freedom of Information and Protection of Privacy Act Sec 17 (2) (g) and Freedom of Information and Protection of Privacy Regulation sec. 18 (1) (a, b) CARRIED

124/21 MOVED by Mayor Irving THAT Council move out of closed session of Council at 9:31 pm to resume into session of Council.

CARRIED

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LABOUR: Town of Hardisty engage services of a Human Resources Group

125/21 MOVED by Deputy Mayor Baumgartner THAT the Town of Hardisty Council engage in an agreement with Davies Consulting Group to assist Council in securing a Chief Administrative Officer (CAO). CARRIED

LEGAL: RFD 20-06-048 Letter of Complaint

126/21 MOVED by Mayor Irving THAT Council directs Administration to contact Legal for advisement on how to proceed with a stop order for Lot 37, Block 1, Plan 072 9501. CARRIED

LAND: RFD 21-06-047 Request to Remove Minimum Tax Bylaw for Property

127/21 MOVED by Councillor Wurz That Council instruct administration to reply to the property owners and advise to consolidate Lots 33 and 34, or to gift Lot 33 to the Town of Hardisty. CARRIED

128/21 MOVED by Deputy Mayor Baumgartner THAT Council accept the email from Brent Dion and to have Administration check into the legal requirements for the town to receive the following property as a gift to the Town of Hardisty and the Hardisty Community Hall Board. CARRIED

ADJOURNMENT: Mayor Irving adjourned the meeting at 9:40 pm

CEO Doug Irving

INTERIM CAO Jackie Fenton

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FLAGSTAFF REGIONAL HOUSING GROUP FINANCIAL STATEMENTS FOR THE YEAR ENDED DECEMBER 31, 2020

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CONTENTS

Independent Auditors' Report Statement of Financial Position Statement of Changes in Net Assets

Statement of Operations Statement of Cash Flow Notes to the Financial Statements

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Independent Auditor's Report

To the Board of Directors of Flagstaff Regional Housing Group:

Opinion

We have audited the financial statements of Flagstaff Regional Housing Group (the "Management Body"), which comprise the statement of financial position as at December 31, 2020, and the statements of operations, changes in net assets and cash flows for the year then ended, and notes to the financial statements, including a summary of significant accounting policies.

In our opinion, the accompanying financial statements present fairly, in all material respects, the financial position of the Management Body as at December 31, 2020, and the results of its operations and its cash flows for the year then ended in accordance with Canadian accounting standards for not-for-profit organizations.

Basis for Opinion

We conducted our audit in accordance with Canadian generally accepted auditing standards. Our responsibilities under those standards are further described in the Auditor’s Responsibilities for the Audit of the Financial Statements section of our report. We are independent of the Management Body in accordance with the ethical requirements that are relevant to our audit of the financial statements in Canada, and we have fulfilled our other ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion.

Responsibilities of Management and Those Charged with Governance for the Financial Statements

Management is responsible for the preparation and fair presentation of the financial statements in accordance with Canadian accounting standards for not-for-profit organizations, and for such internal control as management determines is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error.

In preparing the financial statements, management is responsible for assessing the Management Body’s ability to continue as a going concern, disclosing, as applicable, matters related to going concern and using the going concern basis of accounting unless management either intends to liquidate the Management Body or to cease operations, or has no realistic alternative but to do so.

Those charged with governance are responsible for overseeing the Management Body’s financial reporting process.

Auditor's Responsibilities for the Audit of the Financial Statements

Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditor's report that includes our opinion. Reasonable assurance is a high level of assurance, but is not a guarantee that an audit conducted in accordance with Canadian generally accepted auditing standards will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements.

As part of an audit in accordance with Canadian generally accepted auditing standards, we exercise professional judgment and maintain professional skepticism throughout the audit. We also:

 Identify and assess the risks of material misstatement of the financial statements, whether due to fraud or error, design and perform audit procedures responsive to those risks, and obtain audit evidence that is sufficient and appropriate to provide a basis for our opinion. The risk of not detecting a material misstatement resulting from fraud is higher than for one resulting from error, as fraud may involve collusion, forgery, intentional omissions, misrepresentations, or the override of internal control.

ACCOUNTING › CONSULTING › TAX 4922 - 53 ST., RED DEER AB, T4N 2E9 1 (877) 500-0779 T: (403) 346-8878 F: (403) 341-5599Page 12MNP.ca of 118 b)

 Obtain an understanding of internal control relevant to the audit in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the Management Body’s internal control.  Evaluate the appropriateness of accounting policies used and the reasonableness of accounting estimates and related disclosures made by management.  Conclude on the appropriateness of management's use of the going concern basis of accounting and, based on the audit evidence obtained, whether a material uncertainty exists related to events or conditions that may cast significant doubt on the Management Body’s ability to continue as a going concern. If we conclude that a material uncertainty exists, we are required to draw attention in our auditor's report to the related disclosures in the financial statements or, if such disclosures are inadequate, to modify our opinion. Our conclusions are based on the audit evidence obtained up to the date of our auditor's report. However, future events or conditions may cause the Management Body to cease to continue as a going concern.  Evaluate the overall presentation, structure and content of the financial statements, including the disclosures, and whether the financial statements represent the underlying transactions and events in a manner that achieves fair presentation.

We communicate with those charged with governance regarding, among other matters, the planned scope and timing of the audit and significant audit findings, including any significant deficiencies in internal control that we identify during our audit.

Red Deer, Alberta

March 30, 2021 Chartered Professional Accountants

Page 13 of 118 b)

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FLAGSTAFF REGIONAL HOUSING GROUP STATEMENT OF CHANGES IN NET ASSETS For the year ended December 31, 2020

2020 2019 (Restated Note 15) Internally Net Assets Unrestricted Restricted Invested in Total Total Net Assets Net Assets Capital (Note 10)

Beginning balance, as previously stated $ 698,404 89,120 $ 76,963 $ 864,487 $ 872,226

Prior period adjustment (Note 15) (20,950) (20,950) Beginning balance, as restated 698,404 68,170 76,963 843,537 872,226

Excess (deficiency) of revenues over expenses 4,046 - - 4,046 (28,689)

Purchase of capital assets (48,750) - 48,750 - -

Amortization of tangible assets 7,421 - (7,421) - -

Transfer to internally restricted (2,073) 2,073 - - -

Ending balance $ 659,048 $ 70,243 $ 118,292 $ 847,583 $ 843,537

The accompanying notes are an integral part of these financial statements.

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FLAGSTAFF REGIONAL HOUSING GROUP STATEMENT OF OPERATIONS For the year ended December 31, 2020

2020 Budget 2020 2019 (unaudited) (Restated Note 15) Revenue Accommodation $ 427,200 $ 395,758 $ 397,052 Grants (Note 12) 19,000 76,532 28,974 Donations - 15,000 - Recoveries 30,300 41,799 39,406 Interest and Miscellaneous 12,600 22,752 26,347 $ 489,100 $ 551,841 $ 491,778

Expenses Wages and Benefits $ 475,000 $ 501,057 $ 512,504 Utilities 76,350 73,878 76,906 Food and Kitchen Supplies 68,100 67,984 66,568 Administration Management 61,500 61,500 69,756 Building and Ground Maintenance 14,200 17,990 19,016 Resident Life Enhancement - 15,000 5,221 General Adminstration 23,750 13,778 17,364 Telephone 5,650 11,423 5,551 Professional Fees 9,000 9,469 9,325 Laundry and Linen Supplies 4,536 9,415 6,354 Covid 19 - 5,077 - Conference and Travel - 1,782 4,655 Insurance 712 984 956 Equipment Repairs and Maintenance - 756 3,209 Small Equipment 302 280 157 $ 739,100 $ 790,374 $ 797,542 Deficiency of revenue over expenses before municipal (250,000) (238,533) (305,764) requisitions and other items

Municipal Requisitions (Note 13) 250,000 250,000 300,000 Extraordinary Expenses - - (14,679) Excess (deficiency) of revenue over - 11,467 (20,443) expenses before amortization Amortization of Tangible Capital Assets - (7,421) (8,246)

Excess (deficiency) of revenue over $ - $ 4,046 $ (28,689) expenses

The accompanying notes are an integral part of these financial statements. Page 16 of 118 b)

FLAGSTAFF REGIONAL HOUSING GROUP STATEMENT OF CASH FLOW For the year ended December 31, 2020

2020 2019 (Restated Note 15)

Cash flows from operating activities Excess (deficiency) of revenue over expenses $ 4,046 $ (28,689) Adjustments for items which do not affect cash Realized gains on disposal of investment Amortization of tangible capital assets 7,421 8,246 11,467 (20,443)

Change in non-cash working capital items Accounts receivable (41,169) 11,153 Prepaid expense 2,581 (3,614) Deferred revenue 37,344 20,951 Accounts payable and accrued liabilities (19,496) 63,742 (20,740) 92,232 Cash flows from investing activity Purchase of short term investment - (540,000) Proceeds on sale of investment 540,000 536,627 540,000 (3,373)

Increase in cash and cash equivalents 530,728 68,416

Cash and cash equivalents, beginning of year 331,957 263,541

Cash and cash equivalents, end of year $ 862,685 $ 331,957

The accompanying notes are an integral part of these financial statements.

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Flagstaff Regional Housing Group Notes to the Financial Statements For the Year Ended December 31, 2020

1. Nature of operations: Flagstaff Regional Housing Group (FRHG), the management body, was established as a management body by Ministerial Order, pursuant to the Alberta Housing Act. It is responsible for the operation and administration of Big Knife Lodge in Forestburg, Alberta and Flagstaff Lodge in Sedgewick, Alberta. During the course of 2016 Flagstaff Lodge in Sedgewick ceased operations and was demolished to make room for a self-contained housing project. The management body qualifies as a not-for-profit organization in the Income Tax Act, and as such, is exempt from income taxes.

2. Significant accounting policies: These financial statements have been prepared in accordance with Canadian accounting standards for not-for-profit organizations. The significant accounting policies are detailed as follows: (a) Revenue recognition: The management body follows the deferral method of accounting for contributions. Under this method, contributions restricted for future period expenses are deferred and are recognized as revenue in the year in which the related expenses are incurred. Unrestricted contributions, including accommodation, donations, recoveries and health services funding, are recognized as revenue when received or receivable if the amount to be received can be reasonably estimated and collection is reasonably assured. Externally restricted contributions for the purchase of capital assets that will be amortized are deferred and recognized as revenue at the same rate of amortization as the related acquired capital assets. Externally restricted donations for other purposes are recognized when the terms are met. Provincial government grants are recognized as revenue in the year in which the funding is requisitioned. Government assistance grants are recognized when there is reasonable assurance that it will comply with the conditions required to qualify for the assistance and that the assistance will be received. Government assistance is recognized as income when the conditions have been met. Requisition revenue is recognized as income in the year for which the funding is requisitioned. Investment income is recognized when received if the amount to be received can be reasonably estimated and collections is reasonably assured.

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(b) Cash and cash equivalents: Cash and cash equivalents include cash on hand and balances with banks and guaranteed investment certificates with original maturities of three months or less. (c) Tangible capital assets: Tangible capital assets acquired are recorded at cost. When the organization receives contributions of tangible capital assets, their cost is equal to their fair value at the contribution date. When fair value cannot be reasonably determined, the tangible capital asset is recorded at a nominal value. These assets are then amortized on a declining balance method over the estimated useful life of each asset using the following annual rates:

Buildings 10% Equipment 10%

When the management body recognizes that a tangible capital asset no longer has any long- term service potential, the excess of its net carrying amount over any residual value is recognized as an expense in the statement of operations. A full year of amortization is calculated in the year of acquisition, no amortization is calculated in the year of disposal (d) Net assets invested in capital assets The management body has chosen to present net assets invested in capital assets as a separate component of net assets. (e) Contributed materials and services: Contributions of materials and services are recognized in the financial statements at fair value at the date of contribution, but only when a fair value can be reasonably estimated and when the materials and services used in the normal course of operations, and would otherwise have been purchased. (f) Financial assets and liabilities: The management body initially measures its financial assets and liabilities at fair value, except for certain non-arm’s length transactions. The management body subsequently measures all its financial assets and liabilities at amortized cost (including any impairment in the case of financial assets). The financial instruments measured at amortized cost. Financial instruments measured at amortized cost include cash and cash equivalents, accounts receivable and accounts payable. Transaction costs and financing fees directly attributable to the origination, acquisition, issuance or assumption of financial instruments subsequently measured at fair value are immediately recognized in excess (deficiency) of revenue over expenses for the current period. Conversely, transaction costs and financing fees are added to the carrying amount for those financial instruments subsequently measured at cost or amortized costs.

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With respect to financial assets measured at amortized cost, the management body assesses whether there are any indications of impairment. When there is an indication of impairment, and if the management body determines that during the year there was a significant adverse change in the expected timing or amount of future cash flows from the financial asset, it will then recognize a reduction as an impairment loss in operations. The reversal of a previously recognized impairment loss on a financial asset measured at amortized cost is recognized in operations in the year the reversal occurs. (g) Use of estimates: The preparation of these statements requires the management body to make estimates and assumptions that affect the reported amounts of assets and liabilities and disclosure of contingent assets and liabilities at the date of the statements, and the reported amounts of revenues and expenses during the reporting period. Significant accounting estimates include estimated useful lives of tangible capital assets, and current portion of long-term debt. Actual results could differ from these estimates.

3. Cash and cash equivalents:

2020 2019

Cash and cash equivalents consist of: Cash on hand and balances with banks, $ 719,235 $ 242,835 net of outstanding cheques and deposits

Restricted cash 143,449 89,121 $ 862,684 $ 331,956

4. Short term investment: The Management Body holds no guaranteed investment certificates. In 2019, a guaranteed investment certificate (GIC) of $540,000 was held at the Alberta Treasury Branch which earned interest at rates between 2.37% and 2.46% and the GIC matured in April and May 2020.

5. Account receivable:

2020 2019 Alberta Social Housing Corporation $ 57,211 $ - GST Receivable 7,302 15,196 Other Receivables 523 - Accrued interest receivable - 8,671 $ 65,036 $ 23,867

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6. Tangible capital assets:

2020 2019 Accumulated Net Book Net Book Cost Amortization Value Value Land $ 2,750 $ 2,750 $ 2,750 Buildings 301,638 257,050 44,588 49,540 Equipment 146,916 75,961 70,955 24,673 $ 402,554 $ 325,590 $ 118,292 $ 76,963

During the year tangible capital assets were acquired at an aggregate cost of $48,750 (2019 $0) of which $48,750 ($2019 – 0) is included in accounts payable and the remainder $0 (2019- $0) was acquired through cash.

7. Accounts payable and accrued liabilities:

2020 2019 Trade payables $ 64,279 $ 872 Due to Bethany Nursing Home of Camrose, Alberta 53,352 72,118 Accrued expenses and prepaid rent 16,356 9,450 Wages and benefits remittances payable 7,823 30,115 $ 141,810 $ 112,555

8. Related party transactions: The Bethany Nursing Home of Camrose, Alberta acts as Chief Administrative Officer (CAO) for Flagstaff Regional Housing Group providing management, administrative, and operational support for the organization. Bethany Nursing Home of Camrose, Alberta pays all expenditures on behalf of the lodges and is reimbursed monthly. As at December 31, 2020, the amount due (from) to the management body for expenditures incurred for the lodges amounted to $45,992 (2019 - $72,118) The management body paid $61,500 (2019 - $69,756) for management fees. These transactions were in the normal course of operations and were recorded at the exchange amount, which is the amount agreed upon by the related parties.

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9. Deferred Revenue: Funds from donations are received and are designated to be used for specific purposes related to specific purposes which are not available for unrestricted purposes. Funds held for the Big Knife Villa Van Project are held on behalf of the Big Knife Villa Resident Society.

2020 2019 (Restated Note 15) Funds Held for the following use: Big Knife Villa Handi Van $ 58,295 $ 20,951

2020 2019

Balance January 1 $ 20,951 $ -

Donations received during the year 52,344 20,951

Funds used (15,000) - $ 58,295 $ 20,951

10. Internally restricted: Internally restricted funds are not available for unrestricted purposes without the approval of the Flagstaff Regional Housing Group Board of Directors. Funds are restricted for resident life enhancement purposes. In 2020, donations received and interest income earned less expenditures funded from reserves amounted to an increase of $2,073 (2019 - $17,309) in internally restricted net assets for the year.

11. Financial instruments: The management body maintains a risk management framework to monitor, evaluate, and manage the principal risks assumed with financial instruments. The risks that arise from financial instruments include liquidity and market risk; market risk arises from changes in interest rates and other price risks. Accounts receivable from two government agencies (2019 – one government agency) in connection with trade receivables represents 99.2% (2019 – 63.7%) of total accounts receivable at December 31 2020. The management body believes there is minimal risk associated with the collection of these amounts. Credit risk The management body is exposed to credit risk as it grants credit to its residents in the normal course of operations. The risk is mitigated by the fact that the receivables are from various residents and government agencies.

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Market risk The management body's financial instruments expose it to market risk, in particular interest rate risk and other price risk, resulting from its operations. There has been no significant change in risk from the prior year. The guaranteed investment certificates bear interest at a fixed rate and the management body is therefore not exposed to the risk of changes in fair value resulting from interest rate fluctuations. There has been no significant change in risk from the prior year. Liquidity risk Liquidity risk is the risk that the management body may encounter difficulty in meeting its obligations associated with its financial liabilities as they become due. The management body's exposure to liquidity risk is dependent on the receipt of funds from a variety of sources, whether in the form of revenue or advances. There has been no significant change in risk from the prior year. Emerging Risk - COVID The recent outbreak of the Coronavirus (COVID-19) pandemic may affect the Management Body’s operations. The extent to which the Coronavirus impact’s operations will depend on future developments, which are highly uncertain and cannot be predicted at this time. In particular, the continued spread of the Coronavirus could materially and adversely impact operations, including without limitation employee health and productivity, service demand and collectability of accounts receivable.

12. Grants: Throughout the year funds were received from others for specific purposes as follows:

2020 2019 Lodge Assistance Program $ 14,484 $ 28,974 Covid Costs 3,783 - Covid Lost Revenue 58,265 - $ 76,532 $ 28,974

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13. Municipal requisitions:

2020 2019

County of Flagstaff $ 190,100 $ 227,580 Town of Hardisty 13,350 15,570 Town of Killam 12,600 14,880 Town of Sedgewick 11,625 13,590 Town of Daysland 9,300 12,810 Village of Forestburg 8,600 10,110 Village of Lougheed 2,350 2,820 Village of Heisler 1,050 1,260 Village of Alliance 1,025 1,380 $ 250,000 $ 300,000

14. Emerging Risk – COVID The recent outbreak of the Coronavirus (COVID-19) pandemic may affect the Management Body’s operations. The extent to which the Coronavirus impact’s operations will depend on future developments, which are highly uncertain and cannot be predicted at this time. In particular, the continued spread of the Coronavirus could materially and adversely impact operations, including without limitation employee health and productivity, service demand and collectability of accounts receivable. These factors may have a material and adverse effect on the Management Body, it future financial condition and results of operations. In 2020, the Management Body was in receipt of grant funding provided by the Government of Alberta to offset lost revenue and additional eligible costs incurred related to operations. These amounts of funding received and costs incurred are reported within these financial statements. It is unknown if such grant funding will be available in future periods.

15. Restatement: During the year, the management body determined that deferred revenue was not correctly recorded in the previous year, causing prior year revenue to be overstated by $20,951, deferred revenue to be understated by $20,951, internally restricted net assets to be overstated by $20,951 and deficiency of revenue over expenses to be overstated by $20,951. The nature of the funds are related to donations to the Big Knife Villa Van Project which is described in Note 9 of these financial statements. 16. Comparative figures: Certain comparative amounts for the prior year have been reclassified in this year’s financial statements. The reclassification has no effect on the surplus (deficiency) from operations or the net assets of the organization as previously reported.

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Flagstaff Regional Housing Group Meeting Held Via Zoom December 1, 2020 @ 5:00 pm

MINUTES

Attendees: Dell Wickstrom Village of Alliance Murray Candlish Town of Daysland Rick Manning Flagstaff County Jeanette Herle Flagstaff County Blaise Young Village of Forestburg Doug Irving Town of Hardisty Bonnie Wood Village of Heisler Ben Kellert Town of Killam Debra Smith Village of Lougheed Grant Imlah Town of Sedgewick Mike Leathwood The Bethany Group - CEO Carla Beck The Bethany Group - Interim CEO Alecia Magwood The Bethany Group - Director Patti D’Amico The Bethany Group - Manager Michelle Wideman Recorder

1. CALL TO ORDER The meeting was called to order at 5:09pm by Chair Debra Smith.

2. ORGANIZATIONAL MEETING

a. Board Chair

The Chair was handed over to Melodie Stol who called for nominations for the position of Board Chairperson. Blaise Young nominated Debra Smith, who accepted the nomination. A second and third call for nominations with no further nominations received. Debra Smith was declared Board Chair.

b. Vice Chair

A call for nominations for the position of Board Vice Chair was made. Bonnie Wood nominated Blaise Young, who declined the nomination. Doug Irving nominated Grant Imlah, who accepted the nomination. A second and third call was made with no further nominations received. Grant Imlah was declared Vice Chairperson of the Flagstaff Regional Housing Group.

Page 25 of 118 b)

Flagstaff Regional Housing Group Meeting Held Via Zoom December 1, 2020 @ 5:00 pm

3. REVIEW OF HONORARIUM No changes are recommended to the Board Honourarium, of $85.00 for meetings ½ day or less, and mileage at $0.54/km. MOVED by B. Young that the CAO may sign the Expense Claims on behalf for the Board for a Zoom meeting. CARRIED

4. SIGNING AUTHORITY There are no changes to signing authority at this time.

5. 2020 MEETING DATES MOVED by R. Manning to accept the 2021 Meeting Schedule as presented. CARRIED

6. ADJOURNMENT MOVED by J. Herle that the Organizational Meeting adjourn at 5:16pm. CARRIED

Debra Smith Carla Beck, Interim CEO or Board Chair Outi Kite, Director of Housing

July 2, 2021 July 5, 2021 Date Date

Page 26 of 118 b)

Flagstaff Regional Housing Group Meeting Held Via Zoom December 1, 2020 @ 5:00 pm

MINUTES

Attendees: Dell Wickstrom Village of Alliance Murray Candlish Town of Daysland Rick Manning Flagstaff County Jeanette Herle Flagstaff County Blaise Young Village of Forestburg Doug Irving Town of Hardisty Bonnie Wood Village of Heisler Ben Kellert Town of Killam Debra Smith Village of Lougheed Grant Imlah Town of Sedgewick Mike Leathwood The Bethany Group - CEO Carla Beck The Bethany Group - Interim CEO Alecia Magwood The Bethany Group - Director Patti D’Amico The Bethany Group - Manager Michelle Wideman The Bethany Group - Recorder

1. CALL TO ORDER The meeting was called to order at 5:17pm by Chair Debra Smith.

2. APPROVAL OF AGENDA Addition of CEO Transition under New Business. FRHG 20-11-01 MOVED by B. Kellert to accept the Agenda for November 30, 2020 as revised. CARRIED

3. MINUTES OF PREVIOUS MEETING FRHG 20-11-02 MOVED by G. Imlah to accept the Minutes from October 6, 2020, 2020 as presented. CARRIED

4. CORRESPON DENCE

a. The Bethany Group Vision, Mission & Values For information. FRHG 20-11-03 MOVED by B. Wood to accept the Correspondence as information. CARRIED

Page 27 of 118 b)

Flagstaff Regional Housing Group Meeting Held Via Zoom December 1, 2020 @ 5:00 pm

5. FINANCIAL STATEMENTS Unaudited for 10 the months ended October 31, 2020 − Overall operations are quite positive given the reduced occupancy (25 vacancies) and other impacts of covid. FRHG 20-11-04 MOVED by B. Kellert to accept the Financial Statements for the 10 months ended October 31, 2020 as information. CARRIED

6. OCCUPANC Y REPORT & ACTIVITIES Occupancy Report to October 31, 2020 − Currently 29 vacancies across the self-contained portfolio. Have advertised for Hardisty, with no responses yet. There are three potential residents who have expressed an interest in Parkland Manor. Administration will further explore the pet policy. − Discussion regarding an overall marketing plan for the portfolio, including contacting local videographers to create promotional videos for the buildings. FRHG 20-11-05 MOVED by R. Manning to accept the Occupancy Report as information. CARRIED

7. NEW BUSINESS

a. Budget 2021 Review of budget package and assumptions. FRHG 20-11-06 MOVED by M. Candlish to reduce the 2021 requisition by $50,000. CARRIED FRHG 20-11-07 MOVED by D. Irving to accept the 2021 Budget as presented, with the projected budgeted shortfall to come from retained earnings/ unrestricted funds. CARRIED

b. Covid-19 Update - Communications Plan An update was provided by Carla Beck on the Covid outbreak at Rosealta Lodge in Camrose. FRHG 20-11-08 MOVED by B. Kellert to accept the Co-vid Update as information. CARRIED

c. CEO Transition Mike Leathwood has announced his retirement for early spring 2021. Carla Beck has accepted the role of Interim CEO, to guide the organization through the transition. FRHG 20-11-09 MOVED by R. Manning to accept the CEO Transition as information. CARRIED

Page 28 of 118 b)

Flagstaff Regional Housing Group Meeting Held Via Zoom December 1, 2020 @ 5:00 pm

8. PREVIOUS BUSINESS

a. Tractor Purchase Three quotes were obtained by Forestburg Maintenance, and were circulated for Board consideration. FRHG 20-11-09 MOVED by B. Young to proceed with the purchase of the tractor and attachments as per the quote from Battle River Implements, funded from retained earnings/unrestricted funds. CARRIED

b. Van Update – Request for Funds Transfer to Big Knife Villa’s Resident Club The Resident’s Association raised enough funds to completely cover the purchase the new van. FRHG 20-11-10 MOVED by J. Herle to transfer from retained earnings/unrestricted funds a total of $66,247 over 2 transactions to the Big Knife Villa Resident Club, for deposit and delivery of the resident van. CARRIED

9. NEXT MEETING DATE Optional Zoom Meeting or Email Update Tuesday February 2, 2020 @ 5:00pm Tuesday March 30, 2021 @ 5:00pm

10. ADJOURNMENT The December 1, 2020 FRHG meeting was declared adjourned at 6:20pm.

Debra Smith Carla Beck, Interim CEO or Board Chair Outi Kite, Director of Housing

July 2, 2021 July 5, 2021 Date Date

Page 29 of 118 b)

Flagstaff Regional Housing Group Meeting Held Via Zoom February 2, 2021 @ 5:00 pm

MINUTES

Attendees: Dell Wickstrom (regrets) Village of Alliance Murray Candlish Town of Daysland Rick Manning Flagstaff County Jeanette Herle (regrets) Flagstaff County Blaise Young Village of Forestburg Doug Irving Town of Hardisty Bonnie Wood Village of Heisler Ben Kellert Town of Killam Debra Smith, Board Chair (regrets) Village of Lougheed Grant Imlah, Vice Chair Town of Sedgewick Mike Leathwood The Bethany Group - CEO Carla Beck The Bethany Group - Interim CEO Outi Kite The Bethany Group - Director Patti D’Amico The Bethany Group - Manager Melodie Stol The Bethany Group - Stakeholder Relations Michelle Wideman The Bethany Group - Recorder

1. CALL TO ORDER The meeting was called to order at 5:05pm by Vice Chair Grant Imlah.

2. APPROVAL OF AGENDA FRHG 21-01-01 MOVED by B. Young to accept the Agenda for February 2, 2021 as circulated. CARRIED

3. MINUTES OF PREVIOUS MEETINGS FRHG 21-02-02 MOVED by B. Kellert to accept the Minutes from the December 1, 2020 Regular Meeting and the Organizational Meeting as presented. CARRIED

4. CORRESPONDENCE

a. ASCHA Call for Resolutions

b. ASCHA Regional Meeting February 19 Board Members interested in attending the Regional Meeting or Convention may contact Melodie.

5. OCCUPANCY REPORT & ACTIVITIES

Page 30 of 118 b)

Flagstaff Regional Housing Group Meeting Held Via Zoom February 2, 2021 @ 5:00 pm

Review of Occupancy Report to December 31, 2020 & Year End Summary. Are seeing high vacancies across the entire portfolio due in part to the pandemic - 32 vacancies in the Self-Contained portfolio including 17 in Hardisty; 25 vacancies in Big Knife Lodge. Pet survey was circulated to the self-contained buildings. Will be discussed under Pet Policy, below. FRHG 21-02-03 MOVED by R. Manning to accept the Occupancy Report as information. CARRIED

6. NEW BUSINESS

a. Signing Authorities to Operating, Investments and CRA Access FRHG 21-02-04 MOVED by M. Candlish to approve the Signing Authorities as follows: Signing Authority for operating accounts to be Chief Executive Officer, Director Corporate Services, Director Housing and Lodges, Director Finance, Manager Big Knife Villa: • Interim Chief Executive Officer - Carla Beck • Director Corporate Services - Judy Lowe • Manager, Big Knife Villa - Patti D’Amico • Director Housing and Lodges - Outi Kite • Director Finance - Darryl Diletzoy • Board Chairperson - Debra Smith • Board Vice Chairperson - Grant Imlah Alberta Treasury Branch also requires that an Administrator be named for operating accounts to process Electronic Funds transfers, download bank statements, etc.- Primary position is to be Director, Finance with secondary position to be Director, Corporate Services. These positions may delegate to other staff as approved by the Chief Executive Officer in writing: • Director Finance - Darryl Diletzoy • Director Corporate Services - Judy Lowe Canada Revenue Agency - CRA requires a “Super User” to be named. Primary position is to be Director Finance. The Director may delegate to other staff as approved by the Chief Executive Officer in writing: • Director Finance - Darryl Diletzoy

Signing Authority for Investment Accounts to be Chief Executive Officer, Board Chairperson, Board Vice Chairperson and 1 other Board members as approved by the Board: • Interim Chief Executive Officer - Carla Beck Page 31 of 118 b)

Flagstaff Regional Housing Group Meeting Held Via Zoom February 2, 2021 @ 5:00 pm

• Board Chairperson - Debra Smith • Board Vice Chairperson - Grant Imlah • Board Member - Blaise Young CARRIED

FRHG 21-02-05 MOVED by B. Kellert to nominate Blaise Young as the additional Board Member Signing Authority for Investment Accounts. CARRIED

b. Delegation of Authority and Expenditure Limits Policy Minor adjustments to policy were provided for information.

c. Pet Policy Policy was provided for review, to provide clarity and guidance around pets. The policy reflects the general rules, further details would be outlined in an addendum specific to each building. Suggestion to begin slow, by designating one floor in Hardisty as pet-friendly. In other buildings where interest is expressed, several units could be designated as pet-friendly. FRHG 21-02-06 MOVED by D. Irving to accept the pet policy as presented, with the addition of an addendum specific to each building. CARRIED

d. Covid Update Covid numbers in Flagstaff County remain low. An update was provided on vaccines and recent outbreaks. Unfortunately, Lodge residents are not yet eligible for the vaccine.

7. PREVIOUS BUSINESS

a. Tractor Purchase Tractor was purchased and arrived on site January 7th.

b. Van Update Residents have received the cheque for the van and are waiting for Mobile to complete the paperwork and inspection. Expect to receive it within the next month - a photo op will be arranged and a decal campaign will be arranged with local merchants.

8. NEXT MEETING DATE March 30, 2021, likely via Zoom.

9. ROUND TABLE DISCUSSIONS Thank you was expressed to Mike Leathwood for his time spent with the Board as he prepares for retirement.

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Flagstaff Regional Housing Group Meeting Held Via Zoom February 2, 2021 @ 5:00 pm

10. ADJOURNMENT The February 2, 2021 FRHG meeting was declared adjourned at 5:47pm.

Debra Smith Carla Beck, Interim CEO or Board Chair Outi Kite, Director of Housing

July 2, 2021 July 5, 2021 Date Date

Page 33 of 118 b)

Flagstaff Regional Housing Group Meeting Held Via Zoom March 30, 2021 @ 5:00 pm

MINUTES

Attendees: Dell Wickstrom Village of Alliance Murray Candlish Town of Daysland Rick Manning (regrets) Flagstaff County Jeanette Herle Flagstaff County Blaise Young Village of Forestburg Doug Irving Town of Hardisty Bonnie Wood Village of Heisler Ben Kellert Town of Killam Debra Smith, Board Chair Village of Lougheed Grant Imlah, Vice Chair Town of Sedgewick Carla Beck The Bethany Group - Interim CEO Outi Kite The Bethany Group - Director Patti D’Amico The Bethany Group - Manager Melodie Stol The Bethany Group - Stakeholder Relations Michelle Wideman The Bethany Group - Recorder

1. CALL TO ORDER The meeting was called to order at 5:04pm by Board Chair Debra Smith.

2. APPROVAL OF AGENDA Addition of Sedgewick Community Garden under New Business, and Letter from Forestburg Golden Age Club under Correspondence. FRHG 21-03-01 MOVED by B. Kellert to accept the Agenda for February 2, 2021 with additions. CARRIED

3. DELEGATION – Presentation of the 2020 Audited Financial Statements Lindsey Schmidt and Melissa Milne from Meyers Norris Penny (MNP) joined the meeting to review the 2020 Audited Financial Statements, and overall a clean audit opinion was received. Restricted funds received in 2019 related to donations for the van purchase were re-stated to clarify the intention of those funds, as per note 9. Further related to the van donations, FRHG did issue charitable receipts for those donations, although the CRA would not be supportive of those donations collected on behalf of another organization. Darryl Diletzoy, Director of Finance reviewed the draft Financial Statements, and the impacts of covid were highlighted.

Page 34 of 118 b)

Flagstaff Regional Housing Group Meeting Held Via Zoom March 30, 2021 @ 5:00 pm

FRHG 21-03-02 MOVED by G. Imlah to approve the 2020 Audited Financial Statements as presented. CARRIED

4. MINUTES OF PREVIOUS MEETING FRHG 21-03-03 MOVED by B. Wood to approve the Minutes for February 2, 2021 as circulated. CARRIED

5. CORRESPONDENCE

a. Ministry of Seniors and Housing – Budget 2021

b. ASCHA Online Convention April 7-9 FRHG 21-03-04 MOVED by B. Young to assign FRHG’s voting ballots to Jeanette Herle for the upcoming ASCHA convention. CARRIED

c. ASCHA 21/22 Budget Analysis

d. Seniors Income Amounts Jan 2021

e. Changes to Public Reporting Guidelines

f. Letter from Forestburg Golden Age Club The Forestburg Golden Age Club appreciates the space made available in the lodge, however due to the pandemic the drop-in center has been closed for the past year and the club is requesting a rebate on rent. Current rent is approximately $1,200-$1,500/month during winter and less than $1,000 in summer months, calculated on $200/month for maintenance (grass, snow, maintenance checks), 50% of utilities, 60% of garbage bill and $30/month for cable. It is unknown whether the Club applied for or received any co-vid funding or grants. Further financial information will be requested before the Board proceeds with a decision. Blaise will meet with Patti to work out a dialogue with the Club’s Executive. − Ben Kellert left the meeting at 5:48pm.

6. OCCUPANCY REPORT & ACTIVITIES

a. Financial Report – for the 2 months ending February 28, 2021 FRHG 21-03-05 MOVED by M. Candlish to accept the Financial Reports as information. CARRIED

Page 35 of 118 b)

Flagstaff Regional Housing Group Meeting Held Via Zoom March 30, 2021 @ 5:00 pm

b. Occupancy Report to February 28, 2021 Lodge currently has 13 occupied suites and 28 vacancies; there has been some interest but no move-ins. In the self-contained buildings there are 75 occupied and 35 vacancies, with 2 move-ins scheduled. FRHG 21-03-06 MOVED by B. Wood to accept the Occupancy Report as information. CARRIED

c. Directors Report Review of report prepared by Outi Kite, Director of Housing. Capital Maintenance upgrades to the water and sewer lines at West Side Manor in Daysland were approved last year and the tender is underway. FRHG 21-03-07 MOVED by G. Imlah to approve the tagline ‘Caring Communities’ for FRHG. CARRIED FRHG 21-03-08 MOVED by J. Herle to approve the Directors Report as information. CARRIED

d. Covid-19 Update Residents are scheduled to receive their second vaccine dose for April 9th, and all staff are now eligible to receive theirs as well.

7. NEW BUSINESS

a. Strategic/Business Planning Discussion The Board will proceed with the Business Planning session in May and a Strategic Planning session later in the fall after the election.

b. Sedgewick Community Garden Request came to council for the development of a community garden project on the grounds directly west of Prairie Rose Place, to be built and maintained by the Community at no cost to FRHG. FRHG 21-03-09 MOVED by G. Imlah to approve the development of a Community Garden on the land directly west of Prairie Rose Place in Sedgewick, until such time as the land is needed for other purposes. CARRIED

Page 36 of 118 b)

Flagstaff Regional Housing Group Meeting Held Via Zoom March 30, 2021 @ 5:00 pm

8. PREVIOUS BUSINESS

a. Pet Policy Update Review of revised policy, which includes a Pet Agreement and site-specific exhibit. For the five units in Parkland Manor that are being identified as pet-friendly, the $25/month fee will be waived for the duration of the pilot project.

9. NEXT MEETING DATE − Tuesday May 4, 2021 from 1:00pm – 3:00pm.

10. ADJOURNMENT

FRHG 21-03-10 MOVED by B. Wood to adjourn the March 30, 2021 FRHG meeting at 6:00pm. CARRIED

Debra Smith Carla Beck, Interim CEO or Board Chair Outi Kite, Director of Housing

July 2, 2021 July 5, 2021 Date Date

Page 37 of 118 b)

Flagstaff Regional Housing Group Meeting Held Via Zoom May 4, 2021 @ 1:00 pm

MINUTES

Attendees: Dell Wickstrom Village of Alliance Murray Candlish Town of Daysland Rick Manning Flagstaff County Jeanette Herle Flagstaff County Blaise Young Village of Forestburg Doug Irving Town of Hardisty Bonnie Wood (regrets) Village of Heisler Ben Kellert Town of Killam Debra Smith, Board Chair Village of Lougheed Grant Imlah, Vice Chair (regrets) Town of Sedgewick Carla Beck The Bethany Group - Interim CEO Outi Kite The Bethany Group - Director Melodie Stol The Bethany Group - Stakeholder Relations Michelle Wideman The Bethany Group - Recorder

1. CALL TO ORDER The meeting was called to order at 1:03pm by Board Chair Debra Smith.

2. APPROVAL OF AGENDA FRHG 21-05-01 MOVED by B. Young to accept the Agenda for May 4, 2021 as circulated. CARRIED

3. MINUTES OF PREVIOUS MEETING FRHG 21-05-02 MOVED by B. Kellert to accept the Minutes for March 30, 2021 as circulated. CARRIED

4. CORRESPONDENCE

a. Ministry of Seniors and Housing – Rent Supplement Program

b. ASCHA Online Convention – Report An updated was provided by Melodie Stol and Jeanette Herle on their attendance at the recent online ASCHA Convention.

Page 38 of 118 b)

Flagstaff Regional Housing Group Meeting Held Via Zoom May 4, 2021 @ 1:00 pm

c. Seniors Income Amounts April 2021

d. Faith and Communication Symposium

FRHG 21-05-03 MOVED by J. Herle to accept the Correspondence as information. CARRIED

5. REPORTS & UPDATES

a. Financial Reports – for the 3 months ending March 31, 2021 Operations are currently over-budget due to reduced occupancy and the resulting loss of revenue. The covid funding is reported in two separate lines, to reflect the two pools of funding received – one for loss of revenue and one for covid expenses. Salaries and Benefits are over-budget as well, but the majority of it is for the one time Critical Worker Benefit that was received from government for lodge workers. Outi will look into the trending for the June meeting. FRHG 21-05-04 MOVED by M. Candlish to accept the March 31, 2021 Financial Reports as information. CARRIED

b. Occupancy Report to March 31, 2021 Several units in the self-contained portfolio have been rented for end of April, which is positive. FRHG 21-05-05 MOVED by B. Kellert to accept the Occupancy Report as information. CARRIED

c. Operational Update Annual rent reviews are underway for the self-contained buildings. Also the annual unit inspections are in progress, which includes all buildings – inside units, common areas, as well as building exteriors. FRHG 21-05-06 MOVED by D. Wickstrom to accept the Operational Update as information. CARRIED

d. Covid-19 Update Are closely watching the Variants of Concern across the province, and are working on implementation of Order 16, which relates to safe visitation. Are also expecting updates to Order 32 which relates to restrictions upon move-in and perhaps a lifting of the 14 day isolation period for new admissions. Appreciation was expressed for the staff at the lodge for their excellent work throughout the pandemic; comments in the community have been very positive.

Page 39 of 118 b)

Flagstaff Regional Housing Group Meeting Held Via Zoom May 4, 2021 @ 1:00 pm

FRHG 21-05-07 MOVED by B. Young to accept the Covid Update as information. CARRIED

6. NEW BUSINESS

a. Business Planning 2021 Review of Business Planning document provided and discussion on the Capital Maintenance Requests (CMR) that were made but not approved in previous years. The unit inspections that are currently underway will feed into the CMR requests for this year’s submission. Discussion regarding vacancy concerns. Several residents have been moved to higher levels of care, for what some would consider minor health concerns and families have expressed their disappointment that no medical care is provided. The Village of Forestburg will be approaching the Ministries regarding a level of medical service in the Lodge. Carla and Outi will work with Patti and Shelly to review the details and contribute to the proposal, potentially with increased Home Care services in the Lodge. The Bethany Group has been working with the Province on a proposal to the Minister for a re-design of the Home Care program, with a more holistic approach and a community hub model, which would fit very well with Big Knife Lodge. The potential for a respite service was also discussed, as well as adult day support programs. Will also look at marketing options for the community, to highlight the lodge and amenities. Administration will continue work on the Business Plan, to be brought back for approval at the June meeting.

b. Forestburg Letter Request As related to the Village of Forestburg’s request to government for health services in the Lodge. Administration will begin work on gathering information.

7. PREVIOUS BUSINESS

a. Request from Forestburg Golden Age Club The Golden Age Club did apply for grants but were not willing to provide a financial statement. The Ag Society is re-working their budget to determine if there would be funds available but Council will not proceed without the financial statement. FRHG 21-05-08 MOVED by B. Young to table the Forestburg Golden Age Club request until further information is forthcoming. CARRIED

8. ROUND TABLE DISCUSSIONS Pet Policy - 5 rooms on the main floor of Parkland Manor in Hardisty have been designated as pet- friendly and the pilot project is underway with no timelines attached as we are trying to attract people to the building.

Page 40 of 118 b)

Flagstaff Regional Housing Group Meeting Held Via Zoom May 4, 2021 @ 1:00 pm

9. NEXT MEETING DATE − June 29, 2021 at 5:00 pm

10. ADJOURNMENT FRHG 21-05-09 MOVED by B. Kellert to adjourn the May 4, 2021 FRHG Meeting at 2:01pm. CARRIED

Debra Smith Carla Beck or Outi Kite Flagstaff Regional Housing Group The Bethany Group

July 2, 2021 July 5, 2021 Date Date

Page 41 of 118 b)

TOWN OF HARDISTY PUBLIC LIBRARY MINUTES FOR April 28, 2021 MEETING

Meeting called to order at 7:07 pm Attending: RicciMatthews, SharonPerrault,Anne Hackney,SharleenMoore.Carol MacRae, Penny Wurz, Ann Spiller, Jon Cepeda Ricci made a motion to approve the agenda with additions, 2ndSharon. Carol made a motion to adopt the minutes as read, 2ndAnn S. Business Arising: -The board is currently working on ?nding another companyto do the community calendars. \/ The Boosterin Camrose has provided a quote for them: 100 calendars - $1900.00 ($19 per calendar) 150 calendars - $2070.00 ($13.80 per calendar) 200 calendars - $2282.00 ($11.41 per calendar) There are only 38 squares for advertisingon these calendarscompared to 51 on the Lindmark calendar so that would be quite a substantialloss in advertising. We will revisit this at the next meeting. Minor Ball has decidednot to do the calendarsthis year and will provide a letter to their intentions. advise us of -A copy of the Plan of Service has \/ been sent to the Town Office for approval. When the Plan of Service is approved it be will sent to KenAllen at Governmentof Alberta and to Jordan De Soussa, a consultant with ParklandRegional Library. -Our ?nancialledger has gone to J the Town of?ce for Brian King to audit. We have not been contacted that they have been completed yet. -Kelly said the Easter Bags were a big hit and that the Mother’sDay Bags are ready for pickup. As well, the Mother’s Day 50/50 ticketsare selling well. ,/ -There has been no word from the l-lardistyHospitalAuxiliaryabout the purchase of 5 senior memberships. There seems to be some health issueswith book borrowingbecauseof IPC (Infection Prevention Control). Sharonwill check into it with the hospitaland we will discuss f rther at the next meeting. -‘ has looked into the co?‘ \/lu?icci AlbertaLibraryTmst Associationand feels it would be worth joining T again. The fee is about $95 annually. U’ Page 42 of 118 Anne H. made a motion to join, 2ndJon, can'ied. Librarians Report: - What an U CurbsidethinkIvolunteersgreatFirsthaveofoverallwereceivedall,shouldpick-upsandEasterpicturetheahighlyestimateBags,haveboardof theconsiderbeentheywasofI-Iardistyagoingawesome,were8x10it. awellLishedhitbraryllandtheandwithkids38booksallwerewerethehavehandedbellsso beenhappya whistles,out.goingandAllpleased,out.thethathardof wewhichworkare wemakingfromo\I02(want,thea I% m b)

-roux ?g I‘/1"‘-" "¢:"

several issues that need to be addressed. He will submit a ?nal report of ever thatneedsto be ?xed. ythin -An annual outline of our activities and programs was submitted to Friendsg of Libtheyso could do a budget. It was estimated that we spend approximately$200 per pr doandwerar about 7 programs each year for a total of $1400. We will also continue givingogBoardFriy of Directorsour bank balance each month. ra end m -Kelly asked if 2 printers we don't use anymore could be sold. Jon wasn't sur wougets much for thembecausethey are outdated and cartridgesmight not be available ld -Bill Zimmer from Nutrienin Lougheed contacted Ricci about applyinge for ontheigrants.o Ricci filled out the applicationand it has been sent in, so we might get a donae them.frorf -Ricci lookedinto where the AED’s are locatedin town. There are 6 in totaltionl theatm CommunityHall, Elks Hall, Arena, Library, Golf Course, Fire Hall on the ResoTru Meeting adjourned @ 8:20pm cuecck. Next meetingWednesday.Ma . 021 a j-|.g.h-L 9 \ \ 7*” 1"‘ t e d Ptce.L C\r\o--rte-a.~rs¢~—

Board of Directors: Ricci Matthews 2021, Anne Hackney 2022, Sharlene Moore 2022, Carol Mac 202 Jon Cepeda 2021, PennyWurz.2023.Sharon Perrault2023.Ann Spiller 2023Rae 2, Page 43 of 118 b)

Interagency Minutes July 6th, 2021

Name Organization Karen Bovencamp Manning FFCS Counsellor Lynne Jenkinson FFCS Executive Director Joanne Stewart AHS Abigail Ness FFCS Donna Coombs Seniors FIRST Leslie Lindballe Camrose Women’s Shelter Merin Johnson AHS Karen Knull Service Canada Naomi Dechaine AHS

Donna Coombs

 Continuing to assist seniors throughout Flagstaff; helping them access and/or apply for any additional support.  Touring to Alliance, Killam, Hardisty and Lougheed.

Naomi

 Both Naomi and Merin work under AHS at Killam Mental Health.  Provide counselling services to adults in our community.

Karen

 Service Canada now has a support number for seniors to reach out to and gain assistance. Quite a few seniors are reaching out.  With tax deadlines changing, Service Canada reached out to seniors who were yet to submit/collect tax and make sure they continue to get their GIS Leslie

 Mostly focused on outreach throughout the summer.  Hope program is on “pause” throughout the summer

Page 44 of 118 b)

Lynne Jenkinson

 People have been calling for coupons which we unfortunately have not been able to distribute again.  Damien Kurek (M.P.) came to visit the office and learn about our programming, as “The Hill” was curious where our federal funding and grants are going.  Gibson place just opened this past week!

Joanne

 Had previously received a grant for REAP program, and is now receiving more funding to take “the next steps”  Elder abuse is a pressing issue and this program should help bring awareness and a sense of safety and support where it may be lacking.

Karen Bovencamp Manning

 Quite busy throughout June- slowing down a bit this month though.  Offering both in person or over the phone sessions.

Next meeting is Tuesday September 7th at 12:00pm, both virtual and in person.

Page 45 of 118 c)

Town of Hardisty - Financial Position As of May 31, 2021

28-Feb 31-Mar 30-Apr 31-May Closing Closing Closing Closing Cash $1,710,168.85 $1,384,299.11 $1,345,028.19 $1,265,336.25

RECEIVABLES Property Tax Receivable $63,887.35 $95,842.90 $120,186.53 $1,212,210.70 Utility Receivable $66,082.33 $55,505.46 $57,326.94 $61,108.40 Trade Accounts Receivable $9,332.04 $9,133.85 $11,566.21 $12,725.86

Grant(s) Receivable $0.00 $0.00 $0.00 $0.00 GST Receivable $0.00 $0.00 $7,075.06 $7,049.31 Total of all Receivables $11,527.02 $31,203.59 $44,218.32 $1,278,995.65

LOANS & PAYABLES

Trade Accounts Payable $217.68 $251.05 $344.25 $768.17 Other Payables $2,330.34 $103.79 $0.00 $33,239.24 Total Short Term Liabilities $2,548.02 $354.84 $344.25 $32,471.07

Loans: ACFA - #3100004 $43,315.52 $34,749.41 $34,749.41 $34,749.41 Total o/s to ACFA $43,315.52 $34,749.41 $34,749.41 $34,749.41

RESERVE HOLDINGS Deferred Revenue Holdings Arena Retro Fit Project $52,845.16 $52,885.55 $52,924.67 $52,965.12 Community Hall $18,511.67 $18,527.39 $18,542.62 $18,558.37 Water Resources $12,795.89 $12,806.01 $12,815.82 $12,825.96 Recreation $31,444.28 $31,468.32 $31,491.60 $31,515.67 Land Development $23,955.34 $23,973.65 $23,991.38 $24,009.72 Public Works - Mobile equip $30,795.79 $30,819.33 $30,842.13 $30,865.71 Cemetery $14,945.76 $15,005.99 $15,005.99 $15,005.99 Water Reserve "Water for Life" $450.00 $450.00 $450.00 $450.00 Water/Wastewater $1,143,657.34 $1,144,531.53 $1,145,378.17 $1,146,253.68 Emergency Preparedness $180,232.89 $180,385.96 $180,534.22 $180,687.55 Jt. Emergency Preparedness (short term res) $14,124.09 $14,133.41 $14,142.43 $14,151.76 Joint Safety Proj (short term res) $14,601.97 $14,611.91 $14,621.54 $14,631.49 Land Tax Sale Funds (short term res) $29,711.14 $29,731.64 $29,751.49 $29,772.02 FIP FUNDING (Short Term Res) $32,999.91 $33,022.28 $33,043.94 $33,066.34 Beautification Sign Project(Gen Acct) $15,072.94 $20,072.94 $20,072.94 $20,072.94 Beautification Sign Project $6,311.47 $6,316.83 $6,322.02 $6,327.39 Total Holdings $1,622,455.64 $1,628,742.74 $1,629,930.96 $1,631,159.71

Page 46 of 118 Page 47 of 118 of .47 Page TOWN OF HARDISTY P39912I°f wcoaaz 2021-Jun-16 HARDISTY 2021 OPERATING& CAPITALBUDGET 2I03I15PM FOR THE PERIOD ENDINGMAY31,2021 COUNCILMOTION#90/21

General Description 2020 Budget 2020 Actual 2021 Budget May 202 2021 Ledger 2021BudgetYTD Actual1 %RemainingActual

TAXATIONREVENUE

101-00-110-00 MUNICIPALRES/FARMTAXES (606,156.00) (6B6,156.54) (651 ,650.00) (651 , 0.00,075.14)(651 1-01-00-112-00 MUNICIPALNON-RES TAX (392,251.00) 075 (392,251.22) (373,777.00) (373,7770.00(373,777.46) 1-01-00-190-00 ELECTRIC.POWER, PIPELINETAXS (24,279.00) .46) .14) (24,279.20) (23 105.00) (23 10 0.0020)105(23 1-01-00-191-00 DESIGNATEDINDUSTRIALPROPERTY TAx (137.00) 5. (136.74) (130 00 13 (0.20)(130.27) 101-00111-00 SENIOR FOUNDATIONTAX (13,350.00) 0.20) (13,353.70) (10 200.00) (10 2600.00200.12)(10 1-01-01-11000 SCHOOLRES/FARMTAx (106,297.00) .1227) (10629659) (102 910 00 (102 9100.00910.32)(102 1-01-02-110-00 SCHOOL - NON-RESTAX (109,763.00) .32) (109,763.45) (101 143.00 (101 14 0.00149.04)(101 1-01-03-110-00 SCHOOL - ELECTRIC,POWER, PIPELINE (6,067.00) )0. (5,057.40) (5 546 00) (5 546 0.00546.20)(5 TAX .26)04) - TOTAL TAXATION(1-01) (1,410,3o0.00) (1,410,304.02) (1,340,741.00) (1,340,7730.00(1,34a,773. .91) 01) REQUISITIONS EXPENSES

2-01-00-751-00 ASFF SCHOOL REOUISITION 302,124.00 299,701.63 209 597 00 074.12945.4174 2-01-00-752-00 FLAGSTAFFLODGEREOUISITION 13,350.00 . 13,350.00 10 200 00 00.0010200.00 2-01-00-753-00 FIP REOUISITION 0 500.00 0.00 500 00 0. 0.00 201-00-754-00 0100.00 DESIGNATEDINDUSTRIALPROPERTYTAX 137.00 0.00 130 00 .0 0100.000.00 REO. .0 - 0 TOTAL REOUISITIONS(2-01) 316,111.00 313,131.63 300,507.00 071.6405,225.41 -' NETMUNICIPALTAXES (1,102,109.00) (1,105,173.29) (1,040,234.00) (1,340,713.(20.54)(1,263,540 91) .s0) FEESIPENALTIESIOTHERREVENUE 1-01-00-510-00 PENALTIESAND COSTS (15,000.00) (21 ,562.64) 15 000 00) 695.32.7000207)(10 1-01-00-540-00 ATcO FRANCHISEPORTION ONLY (65,700.00) 00) (57,607 44) (67 357 00 6 563.40.01470.07)(34 1.01-00-541-00 POWER - FRANCHISEPORTION (52,750.00) 12) (52,5a5.69) (60 000 00 6 364.49.35305.11)(30 1-01-00-550-00 INTERESTINCOME (3,000.00) (20,090 74) 90 (3 000 00 0 40)(145364.60)(7 - . TOTAL FEESIPENALTIESIOTHER(1- (136,450.00) (152,734.75) (145,357.00) (13,622.0 43.37(02,310.65) 06) 0 LEGISLATIVE EXPENSES

2-11-00-151-00 COUNCILLORSREGISTRATIONS' Mlsc. 5,000.00 200.00 10 000.00 0 100.000.00 2-11-00-211-00 COUNCIL- GENERALMISC EXPENSES 2,000.00 . 135 94 2 000 00 0 100.000.00 2-11-00-216-OD COUNCILTABLETSIINTERNET 0.00 530.00 .0 0 00 52.0 0.00200.00 2-11-02-151-00 IRVING - cOuNcIL FEE 10,000.00 0,575 00 000 10 000 00 725.0 63.75362500 2-11-02-211-00 IRVING - MILEAGEISUBSISTENCE 1,500.00 00 21 74 1 500 00 0.100000 0

0 c) Page 48 of 118 of . 48 Page TOWN OF HARDISTY P395212°f wgaagz 2021-Jun-16 HARDISTY 2021 OPERATING& CAPITALBUDGET 2305515”/I FOR THE PERIOD ENDING MAY31,2021 COUNCILMOTION#90/21

General Description 2020 Budget 2020 Actual 2021 Budget May 2021 BudgetYTD202120 Ledger Actual %RemainingActu21 al 2-11-07-151-00 BERINGER- COUNCILFEES 3 500 00 7,375.00 3,500.00 625.00 63.233,12500 2-11-07-211-00 BERINGER- MILEAGE /SUBSISTENCE 750 00 0.00 750.00 0.00 100.000.00 2-11-03-151-00 wURz - COUNCILFEES 3 500 00 7,375.00 3,500.00 625.00 63.233,12500 2-11-03-21100 wURz - MILEAGE /SUBSISTENCE 750 00 0.00 750.00 0.00 100.000.00 2-11-09-151-00 GAEIZMAN - COUNCILFEES 3 500 00 2,060.00 0.00 0.00 0.00 2-11-09211-00 GAETZMAN- MILEAGE ISUBSISTENCE 750 00 0.00 0,00 0.00 0.00 2-11-12-151-00 LANE- COUNCIL FEE 3 500 00 7,375.00 6,500.00 625.00 63.233,125.00 2-11-12-211-00 LANE- MILEAGEISUBSISTENCE 750.00 0.00 750 00 0.00 100000.00 2-11-15-151-00 BAUMGARTNER-COUNCILFEES 0 00 3,750.00 3,500 00 625.00 63233,125.00 2-11-15-211-00 BAuMGARTNER-MILEAGE‘ 0,00 SUBSISTENCE 0.00 750 00 0.00 100000.00 - TOTAL LEGISLATIVE(2-11) 55,500.00 37,405.63 60,500.00 3,277.00 73.0016,333.00 ADMINISTRATIONREVENUE 1-12-00-341-00 ADMINFEES FOR APPLICATIONS (900.00) (26,043 49) (900 00) (160.00) 2055(715.00) 1-12-00410-00 GEN SERVICEAND SUPPLIES REV (1a,000.00) (30,317.05) (13,000 00) (120.00) 3070(3,472.57 1-12-00-520-00 DEMOLITIONI BUILDINGPERMITS (3,000.00) (5,339.50) (3,000 00) (150.00) 7625(712.50)) 1-12-01-520-00 SAFETYCODES PERMITFEES (10,000.00) (34,544 03) (10,000 00) 0.00 3357,642.65)(1 (COLLECTED) 1-12-00-522-00 BUSINESS LICENSES (3,000.00) (4,290.00) (3,000 00) (100.00) 33)(20(3,610.00) 1-12-11-140-00 PROF. BLDG. RENT 0.00 0.00 (4.300 00) (400.00) 66,600.00)(1 ' TOTALADMINISTRATION(1-12) (34,900.00) (100,534.12) (39,700.00) (930.00) 70.40(11,752. 72) ADMINISTRATIONEXPENSES 2-12-00-110-00 OFFICE SALARIES 190,000.00 166,433 36 190,000 00 141 217 31 04)(5199,590 2-12-00-111-00 ARB/SDAB- BOARD MEMBERS 3,300.00 4,303.75 4,300 00 1 765.00 12443,765.00.11 2-12-00-120-00 CLEANINGCONTRACT 3,900.00 4,050.30 3,900 00 139 61 59651,573.45 2-12-00-130-00 EMPLOYERS CONTRIBUTIONS 26,000.00 26,737.31 30,000 00 3 696.15 13543613,753 2-12-00-135-00 WORKERS COMPENSATIONBOARD 9,500 00 6,630.07 9,500 00 1 743.00 3056791,346 2-12-00-140-00 LOCALAUTHORITIESPENSION PLAN 22,000 00 16,701.47 22,000 00 460 29 7151656,267 2-12-00-200-00 BANKCHARGES 15,000.00 12,137.51 15,000 00 649 55 3233052,649 2-12-00-211-00 TRAVEL‘ SUBSISTENCE 7,500.00 1,791.63 7,500 00 66 92 9493375 2-12-00-215-00 POSTAGE FREIGHT AND 6,000.00 6,773.21 7,000 00 1 037 91 6632352,357 2-12-00-216-00 TELEPHONEIINTERNET 3,000.00 6,412.97 3,000 00 435 15 6534012,772 2-12-00-220-00 ADVERTISING, PRINTING,SUBSCRIPTIONS 10,000.00 9,933.31 10,000 00 0 00 7053942,941 2-12-00-230-00 AUDITFEES 10,000.00 9,300.00 10,000 00 0 00 100000 2-12-00-250-00 ADMINIT CONTRACTS 24,000.00 25,956 61 26,000 00 1 901 60 11566011,409 2-12-00-251-00 CONTRACTED SERVICES 3,300.00 2,990.24 3,300 00 0 00 369700100 2-12-00-252-00 ADMIN- BLDGREPAIR I MAINT 1,500.00 352 43 1,500 00 0 00 713142274

2-12-00-510-00 GENERALOFFICE SUPPLIES

6,000.00 5,873 35 6,000 00 339 37 7175141,457 c) Page 49 of 118 of 49 Page TOWN OF HARDISTY 12Page3of 2021-Jun-16 EJHARDISTY 2021 OPERATING& CAPITALBUDGET 2:08:15PM FOR THE PERIOD ENDING MAY31,2021 COUNCIL MOTION#90/21

General Description 2020 Budget 2020 Actual 2021 Budget May 2021 BudgetYTD2021202 Ledger Actual %RemainingActu1 al 2-12-00274-00 ADMININSURANCE 0,100 00 0,029.31 0,100.00 0.00 (1.09)0,253.65 2-12-00-511-00 CLEANINGSUPPLIES 600 00 1,103.33 600.00 0.00 130603.19 2-12-00-512-00 PROMOTIONALSUPPLIES 1,500 00 0.00 1,500.00 0.00 100.000.00 2-12-00-550-00 BAD DEBTEXPENSE 1,500 00 0.00 1,500.00 0.00 100.000.00 2-12-00-990-00 DONATIONSTO OTHER GROUPS 3,500 00 1,210.43 3,500.00 0.00 92.05250.00 2-12-01-230-00 ASSESSMENT SERVICES 15,000 00 12,672.00 15,000.00 1,063.00 56645,315.00 2-12-01-520-00 SAFETYCODES PERMITFEES (CLOSED) 10,000 00 26,721.65 10,000.00 3,135.00 61.503,041.95 2-12-01-540-00 ADMINPOWER 5,700.00 2,913.63 4,500.00 242 74 00.40070.15 2-12-02-230-00 LANDTITLEFEES 500.00 515.00 500.00 0 00 03.0005.00 2-12-02-277-00 OFFICE PHOTOCOPIER 0,000.00 5,502.30 0,000.00 156 42 76.921045.93 2-12-02-540-00 NATURALGAS 2,500.00 1,621.39 2,500.00 103 04 63.97900.55 2-12-03-23000 LEGAL' TRAINING 20,000.00 1,349.05 10,000.00 3 197 40 62.37762.403 2-12-04-99000 1ST CALLEXPENSES 000.00 426.00 000.00 10 90 92.9156.70 2-12-05-277-00 MUNIWAREAGREEMENT 12,000.00 11,450.56 12,000.00 954 00 51.035779.20 2-12-05-990-00 ECONOMICDEVELOPMENTEXPENSES 15,000.00 3,056.52 15,000.00 350 00 77.92310.053 2-12-O6-277-O0 WEB SITE EXPENSE 7,600.00 7,131.35 7,600.00 0 00 12.026625.44 2-12-11-150-00 PROF. BLDG.CONTRACTEDSERV 3,000.00 2,640.00 3,000.00 220 00 63.33100.001 2-12-11-275-00 PROF. BLDG.INS. 2,100.00 2,032.16 2,100.00 0 00 (4.76)2,200.14 2-12-11-520-00 PROF. BLDG.MATERIALSIGOODS/SERV 7,000.00 4,390.94 7,000.00 429 09 73.37064.021 2-12-11-290-00 ELECTIONS ' CENSUS COSTS 2,000.00 360.00 2,000.00 0 00 100.000.00 - TOTALADMINISTRATION(2-12) 472,900.00 400,396.57 469,700.00 163,454.43 36.67297,439. 92 -1 NETADMINISTRATION 357,050.00 104,403.30 345,143.00 152,170.57 36.34219,709. 55 PROTECTIVE SERVICES REVENUE 1-23-00-410-00 FIREFIGHTINGFEES CHARGED (4,000.00) (23,615.00) (4,000.00) (3 690 00) (331.60)264.00)(17 1-23-00-415-00 FIRESERVICE FEES (06,373.00) (04,021.03) (06,373.00) (7 104 31) 50.02564.57)(35 1-23-00-590-00 FIREDONATIONS 0.00 (450.00) 0.00 0 00 0.00 1-23-00-05000 FIREGRANTS 0.00 0.00 0.00 0 00 0.00 1-Z3-O0-B60—OO GRANTS - OTHER MUNICIPALITIES (10,000.00) (42,976.00) (10,000.00) 0 00 20.00000.00)(0 - TOTAL PROTECTIVE SERVICES (100,373.00) (151,062.03) (100,373.00) (10,794.31) 39.40(60,020. 57) PROTECTIVE SERVICES EXPENSES 2-23-00-11000 ADMINISTRATION 500.00 0.00 500.00 0 00 100.000.00 2-23-00-140-00 IN SERVICE TRAINING' DEVELOP. 3,500.00 071.71 3,500.00 0 00 94.05100.00 2-23-00-159-00 FIREFIGHTERS FEES (VOLUNTEERS) 12,000.00 16,020.00 12,000.00 0 00 100.000.00 2-23-00-215-00 POSTAGE, FREIGHT 300 00 40 34 300.00 0 00 100.00000 2-23-00-216-00 TELEPHONEIINET 4,000.00 3,002.74 4,000 00 313 91 53.40163063

2-23-00-250-00 REPAIRS ANDMAINTENANCE(FIREHALL)

7,500.00 7,571.04 7,500 00 35 00 66.50251230 c) Page 50 of 118 of 50 . Page TOWN OF HARDISTY Pa9e4°f12 2021-Jun-16 EDHARDISTY2021 OPERATING & CAPITALBUDGET 20815PM FOR THE PERIOD ENDING MAY31, 2021 COUNCIL MOTION#90/21

General Description 2020 Budget 2020 Actual 2021 Budget May 2021 Budget2021YTD Ledger Actual %RemainingActual

2-23-00-27400 FIREINSURANCE 11,000 00 9,020.00 11,000 00 0 0 14999379 2-23-00-275-00 LICENSES/COMMUNICATIONS 0 PROJECT 3,100 00 3,610.00 3,100 00 0 0 743206945 2-23-00-510-00 SUPPLIES 0 5,000 00 2,947.09 5,000 00 052 4 1203601026 2-23-00-521-00 FUEL 1,000 00 532.06 1,000 00 62 4 603939606 n. 2-23-01-540-00 PowER 2,700 00 2,396.93 2,700 00 329 05 696326900 2-23-02-540-00 HEATINGFUEL 3,500 00 3,102.10 4,200 00 372 41 5001176319 2-23-00-751-00 PURCH FR OTHER GOVTS 65,055 00 1,153 99 65,055 00 0 001 100000 ' TOTALPROTECTIVESERVICES (2-2 119,155.00 51,950.40 119,055.00 1,965. 03.1019,540.42 15 " NET PROTECTIVE SERVICES 10,702.00 (99,103.55) 19,402.00 (0,020.56 311.93(41,200.15) ) BYLAWENFORCE I POLICING REV 1-26-00-525-00 ANIMALLICENSES ' FINES (400.00) (200.00) (400.00) 0.0065.00(140.00) 1-26-00-526-00 BYLAWENFORCEMENT] FINES (4,000.00) (497.00) (4,000.00) (190.00 93.00(240.00) 1-26-00-527-00 BYLAWENFORCESERVICE FEES ) (1,500.00) (1,225.00) (1,500.00) 0.00100.000.00 ' TOTALENFORCE I FINE REV(1-20 (5,900.00) (1,922.00) (5,900.00) (190.00 93.42(300.00) ) BYLAW ENFORCE / POLICING EXP 2-26-00-110-00 PROVINCIAL REQUISITION FoR RCMP 11,941.00 0.00 17,925.00 0.0033.5011,920.00 Zyr requisition amt based on 15% 2-26-00-211-00 MILEAGE' EXPENSES/ANIMAL CONTROL 250.00 0.00 250.00 0.00100.000.00 2-26-00-Z12-00 - BY-LAWENFORCE GEN SERVICES 500.00 0.00 500.00 0.000.00 PURCHASED 100.00 2-26-00-510-00 BYALWENFORCE - CONTRACTED SERV. 4,000.00 2,599.00 4,000.00 0.00100.000.00 - TOTAL BYLAWENFORCEIPOLICING E 16,691.00 2,599.00 22,675.00 0. 47.4311,920.00 00 ~' NETBYLAWENFORCE / POLICING 10,791.00 677.00 16,775.00 (190.00 31.2511,532.00 ) COMMONSERVICES EXPENSES 2-31-00-11000 COMMONSERV SALARIES 100,000.00 02,701.70 100,000.00 9,011.66 79.6820,311.36 2-31-00-13000 EMPLOYERCONTRIBUTIONS 11,000.00 9,360.92 11,000.00 1,163.29 74.702,702.06 2-3100-140-00 EMPLOYERCONTRIEUTIONILAPP 3,500.00 3,076.62 3,500.00 224.05 65.921,192.54 2-31-00-211-00 TRAVELANDsuaSISTENcE 1,000.00 511.47 1,000.00 0.00 100.000.00 2-31430-215-00 FREIGHT,TELEPHONE, POSTAGE 4,000.00 2,321.66 4,000.00 339.10 77.91003.24 2-31-00-250-00 REPAIRS ' MAINTENANCE 20,000.00 0,225.21 15,000.00 0.0097.70332.95 2-3100-251-00 CONTRACTED 0 MAINTENANCE REPAIR 4,000.00 9,705.00 4,000.00 0.00 69.751,210.00 2-31-00-274-00 COMMONSERVICES INSURANCE 9,000.00 7,622.70 9,000.00 0.00 21.207,004.02

2-31-00-510-00 SUPPLIES- COMMONSERVICES

22,000.00 17,397.78 22,000.00 1,202.52 52.943,751.30 c) Page 51 of 118 of 51 . Page TOWN OF HARDISTY §ggf_jujf_}§ 2DH‘AItan:Isirv 2021 OPERATING & CAPITALBUDGET 2=08:15PM FOR THE PERIOD ENDING MAY31,2021 COUNCILMOTION#90/21

General Description 2020 Budget 2020 Actual 2021 Budget May 2021 YTDBudget2021 Ledger Actual %RemainingActual

2-31-01-540-00 POWER - COMMON SERVICES 1,000 00 1,332.07 1,000.00 126 73.70473.37 2-31-02-540-00 NATURALGAS - COMMON SERVICES 3,000 00 2,721.39 3,700.00 209..91 60.021,470.99 77 1 TOTAL COMMONSERVICES (2-31) 179,300.00 145,057.40 175,000.00 12,357 77.4339,499.03 .30 " MEI’COMMONSERVICES 179,300.00 145,057.40 175,000.00 12,357.77.4339,499.03 30 ROADWAYS EXPENSES

2-32-00-110-00 SALARIES- STREETS 20,000.00 22,558 85 20,000 00 3 327 724610655.89 2-32-00-130-00 EMPLOYERCONTRIBUTIONS 2,500.00 2,803.08 2,500 00 403. 59411460.18 2-32-00-140-00 EMPLOYER CONTRIBUTIONSILAFP 1,500.00 1,824 91 1,500 00 0191 2649760.99 2-32-00-250-00 ROADS B.STRTS - CONTRACTED 75,000.00 83,520.55 80,000 00 2 460 3389535.008 SERVICES 2-32-00-510-00 SUPPLIES - STREETS 30,000.00 17,746.14 30,000 00 281 1597854.37 2-32-00-520-00 REPAIRS, MAINTENANCE- STREET 12,000.00 19,644.00 12,000 00 0 100000.00 2-32-01-540-00 POWER - STREET LIGHTS 65,000.00 62,051.58 65,000 00 5 243 673721206.53 2-32-00-830-00 DEBENTURE INTERESTPAYMENT 3,200.00 3,123.94 3,200 00 0 5909309.091 " TOTAL ROADWAYS(2-32) 209,200.00 213,273.05 214,200.00 11,807.79.0944,782.05 07 "' NETROADWAYS 209,200.00 213,273.05 214,200.00 11,807 79.0944,182.05 .07 AIRPORT REVENUE 1-33-00-850-00 AIRPORT GRANTS 0.00 0.00 0 00 0 0000.00 " TOTAL AIRPORT (1-33) 0.00 0.00 0.00 0 0.00 . 0 AIRPORT EXPENSES 0 2-33-00-110-00 SALARIES-AIRPORT 6,000.00 9,168.29 6,000 00 977 3697781.233 2-33-00-130-00 EMPLOYER CONTRIBUTION 650.00 1,084.81 650 00 125 2064515.84 2-33-00-140-00 EMPLOYER ILAPP 300.00 591.69 300 00 42 684285.95 2-33-00-215-00 FREIGHT, TELEPHONE,POSTAGE 125.00 0.00 125 00 0 100000.00 2-33-00-250-00 REPAIR ' MAlNTENANCE- AIRPORT 10,000.00 3,646.00 10,000 00 0 946253.13 2-33-00-251-00 CONTRACTEDSERVICES 7,000.00 5,905.98 7,000 00 0 100000.00 2-33-00-274-O0 |NSURANCE- AIRPORT 1,800.00 1,730.75 1,800 00 O (2716)288.972 2-33-01-540-00 POWER - AIRPORT 1,500.00 1,086.20 1,500 00 101 7367394.95 2-33-02-540-00 NATURALGAS - AIRPORT 800.00 689.14 932 00 52 6383337.10 ' TOTALAIRPORT (2-33) 28,175.00 23,902.86 28,307.00 1,299.71.248,141.17 58 "" NETAIRPORT

28,175.00 23,902.86 28,307.00 1,299. 71.248,141.17

58 c) Page 52 of 118 of 52 Page TOWN OF HARDISTY 12Of6Page away; 2021-Jun-16 HARDISTY 2021 OPERATING& CAPITALBUDGET 25°3515F'M FOR THE PERIOD ENDING MAY31,2021 COUNCIL MOTION#90/21

General Description 2020 Budget 2020 Actual 2021 Budget May 2021 YTDBudget2021202 Ledger Actual %RemainingActua1 l

WATER REVENUE 141-01-410-00 SALE OF METEREDWATER (150,000 00) (171,100.79) (195,00o.00) (15,239.01) 64.35(69,509. 1-41-00-59000 - WATER SERVICE FEES (2,500 00) (11,790.70) (2,500.00) (200.00) (10.46)(2,761.60)10) - TOTAL WATER(1-41) (152,5o0.00) (102,971.49) (197,500.00) (15,439.01) 63.41(72,270. 7o) WATER EXPENSES

2-41-00-110-00 - SALARIES WATER 75,000.00 56,071.62 75,000.00 6,556.14 63.5627,327.06 241-00130-00 EMPLOYERCONTRIBUTION 10,000.00 7,341.73 10,000.00 030.20 60.963,903.46 2-41-00-140-00 EMPLOYERCONTRIBUTION/LAPP 6,000.00 4,911.05 6,000.00 490.09 61.022,290.30 2-41-00-145-DO IN SERVICE TRAINING0 DEVELOP 2,300.00 040.13 2,300.00 190.00 70.43600.00 2-41-00-211-00 TRAVEU SUB 2,500.00 420.90 2,500.00 0.00 100.00000 2-41-00-215-00 FREIGHTIPHONEIINET 0,000.00 4,005.06 0,000.00 1,937.63 56.763,450.95 ' MA|NTENANCE- 241-00-250-00 REPAIRS WATER 45,000.00 53,712.65 45,000.00 11,031.47 53.0920,747.04 2~41-O0-274«OO - INSURANCE WATER 13,000.00 12,705.32 13,000.00 0.00 (200)13,270.00 2-41-00-510-00 SUPPLIES- WATER 20,000.00 24,920.01 20,000.00 1,060.70 56940,611.66 2-4100-030-00 DEBENTUREINTERESTPAYMENT 750.00 0.00 750.00 0.00 100000.00 24101-54000 - POWER WATER 30,000.00 22,605.41 30,000.00 2,011.52 74.767,569.60 2-41-02-540-00 - NATURALGAS WATER 7,500.00 5,703.37 7,700.00 699.70 72593,101.09 2-41-03-761-00 FLAGSTAFFREG. scADA 4,000.00 3,600.47 4,000.00 1,449.00 (30.41)5,216.40 - TOTALWATER(2-41) 224,050.00 190,704.20 224,250.00 26,265.33 57.1196,176.64 -- NETWATER 71,550.00 15,732.71 26,750.00 10,025.52 10.6623,905.94

WASTEWATER REVENUE

142-00-410-00 SEWER CONSUMPTIONCHARGES (65,000.00) (72,390.41) (70,000.00) (6,403.77) 6194(29,60243) 142-00-590-00 SEWER - FEES FOR SERVICE (2,500.00) 0.00 (2,500.00) 0.00 6900(775.00) - TOTALWASTEWATER(1-42) (67,500.00) (72,390.41) (00,s00.00) (6,403.77) 62.16(30,457. 43) WASTEWATEREXPENSES

2-42-00-110-00 SALARIES- SEWER 20,000.00 23,697.04 20,000.00 3,677.64 537512,940.61 2-4200-130-00 EMPLOYERCONTRIBUTION 4,200.00 3,306.29 4,200.00 420.13 56001,01434 24200-14000 EMPLOYER CONTRIBUTION/LAPP 2,600.00 2,312.55 2,000.00 322.97 5750041,109 2-42-00-250-00 REPAIRS AND MAINTENANCE 15,000.00 13,515.43 15,000.00 0.00 91001,350 242-00-274-00 INSURANCEON LIFT STATION 3,500.00 3,264.54 3,500.00 0.00 1534092,963 2-42-00-510-00 SUPPLIEs- SEWER 2,500.00 2.477.73 2,500.00 0.00 100000

2-42-01-540-00 POWER -

SEWER 7,600.00 6,716.40 7,600.00 501.92 2464232,717 c) Page 53 of 118 of 53 . Page TOWN OF HARDISTY 12°‘Page 2021-Jun-16 HARDISTY 2021 OPERATING& CAPITALBUDGET 20315F’M FOR THE PERIOD ENDING MAY31, 2021 COUNCIL MOTION#90/21

General Description 2020 Budget 2020 Actual 2021 Budget May 202BudgetYTD2021 Ledger Actual1 %RemainingActual

- TOTALwASTEwATER (2-42) 63,600.00 55,290.65 53,600.00 4, 63.661122,963 92 - NET wAsTEwATER (3,900.00) (17,099.55) (15,9o0.00) (1,2. 55.71(7,474.32) 461.65 WASTE DISPOSAL REVENUE 11) 1-43-00-410-00 GARBAGESERVICE FEES (127,000 00) (124,607 10) (127 000 00) 10 3 591a5184001 - 4 TOTAL WASTE DISPOSAL (1-43) (127,000.00) (124,607.10) (127,000.00) (10, 6 59.16(51,640.01) 346. WASTE DISPOSAL EXPENSES 51)

2-43-00350-00 DISPOSALFEES - COMM. ' GEN. 6,000.00 5,513.62 5,000.00 9131521100 2-43-00-770-00 FLAGSTAFFREG. S.VII.M- REQ. 0 91,636.00 91,637.76 91,636.00 496504516460 - 0 TOTALWASTE DISPOSAL (2-43) 97,636.00 96,351.36 97,636.00 52.4046,556.25 - NET wAsTE DISPOSAL (29,162.00) (26,455.72) (29,162.00) (10, 61.92(5,273.75) 346. FLAGSTAFF Fcs EXPENSES 51) 2-51-00751-00 FLAGSTAFFCOMM/SOCIAL SERVICES 4,620.00 4,619.60 4,620.00 000604,619 - 0 TOTAL FLAGSTAFF Fcs (2.51) 4,620.00 4,619.60 4,620.00 0.004,619.60 -- NETFFCS 4,620.00 4,619.60 4,620.00 0.004,619.60 MEDICALCLINIC REVENUE 1-53-00410-00 FEES & CHARGES 0.00 0.00 0.00 000 1-53-00-590-00 OTHER REVENUE (9,000.00) (9,000.00) (9,000.00) (1, 005050000)(40 500 0 - TOTAL cLINIc REV (1-53) (9,000.00) (9,000.00) (9,000.00) (1, 50.00(4,500.00)) 500 .00 MEDICALCLINIC EXPENSE ) 2-53-00274-00 INSURANCE 725.00 716.54 725.00 00)(7775760 2-53-00-510-00 GENERALGOODS & SUPPLIES 13,000.00 1,527.49 13,000.00 6 95931076630 2-53-00-543-00 NATURALGAS-HEATING 7 0 1,600.00 1,630.52 2,200.00 14 6635246961 2-53-00544-00 ELECTRICITY 9 9 1,300.00 1,259 51 1,300.00 105661434030 0 2 - TOTAL CLINICEXP (2-53) 15,625.00 5,134.06 17,225.00 3 64.372,692.13 3 -- NETMEDICALCLINIC 7,625.00 (3,665.94) 6,225.00 (1, 6. 121.96(1,607.67) 163.5

49)1 c) Page 54 of 118 of .54 Page TOWN OF HARDISTY P399123°‘ cdcaaez 2021-Jun-16 HARDISTY 2021 OPERATING& CAPITALBUDGET 21°3315F'M FOR THE PERIOD ENDING MAY31,2021 COUNCILMOTION#90/21

General Description 2020 Budget 2020 Actual 2021 Budget May 2021 YTDBudget2021 Ledger Actual %RemainingActual

CEMETERY REVENUE 1-56-00-410-00 SALEOF CEMETERYPLOTS (1 000 00 1,117.50 (1,000.00) (450.00)(14.50),145.00)(1 1-56-00-415-00 GRAVEOPENINGS ' CLOSINGS (2 000 00 (4,307.50) (2,000.00) 0.00 35.00,300.00)(1 1-56-00-591-O0 SIRKOTRUST REVENUE (1 500 00 0.00 (1,500.00) 0.00 00.00(300.00) 1-56-O0-592-O0 GEN REV - RECOV PROJ COST 0 00 0,00 0.00 0 00 0.00 ' TOTAL CEMETERY(1-55) (4,50o.00) (3,270.00) (4,500.00) (450.00) 39.00(2,745.00) CEMETERYEXPENSES

2-56-O0-110-00 SALARIES- CEMETERY 15 000 00 13,005.72 15,000.00 2,501 09 52.40535.955 2-55-00-130-00 EMPLOYERCONTRIBUTION 1 000 00 1,220.70 1,000.00 245 19 35.57534.25 2-55-00-140-00 EMPLOYERCONTRIBUTIONILAPP 700 00 579 90 700.00 70 80 50.34347.57 2-55-00-250-00 CEMETERYMAINTENANCE 1.000 00 125.00 1,000.00 0 00 100.00000 2-55-00-350-00 GRAVEOPENING/CLOSINGFEES 1 000 00 1,035.00 1,000.00 0 00 65.5034500 2-55-00510-00 SUPPLIES - CEMETERY 3 500 00 240.00 3,500.00 0 00 100.00000 1 TOTAL CEMETERY(2-55) 22,200.00 15,314.32 22,200.00 2,905.95 50.525,955.77 " NETCEMETERY 17,700.00 13,044.32 17,700.00 2,455.95 75.154,220.77

LAND USE PLAN/DEVELOPREV. 1-51-00-410-00 PLANNING/ZONING/DEVELOPCHGS (1 000 00) 0.00 (1,000.0o) 0 00 100.00000 1-55-00-410-00 LANDSALES/'|'OWN (25 000 00) (50,000.00) (25,000.00) 0 00 100.000.00 1-55-00590-00 LANDLEASEREVENUE (12.000 00) (12,000.92) (1200000) (750 00)50.43370750) ' TOTAL LAND (1-51- 55) (30,000.00) ($2,000.92) (30,000.00) (750.00) 90.03(3,707.50) LANDISUBDIVISIONEXPENSES 24-3100-200-00 GEN. SERV CONTRACT-PLANNING 15 000 00 9,045.21 5,000.00 0 00 100.00000 2-51-00-510-00 GEN - GOODS/SUPPLIES 2 000 00 1,711.73 2,000.00 300 00 94050 PLAN/DEVELOP/ZONING 52.97 2-66-O0-270—00 GEN. SERV CONTRACTED- ENGINEERING 10 000 00 4,374.00 5,000.00 0 00 54.30220500 2459-00-41000 LANDSALE EXPENSES 15 000 00 1,503.79 5,000.00 0 00 95.0020905 245900-420-00 RESIDENTIALREHAB 10 000 00 5,603.50 30,000.00 0 00 100.3750)(112 2-59-00-430-00 LANDDEVELOP (NON EXP RES TAX 0 00 0.00 25,606 00 0 00 000 INCENTIV) 100.00 Non-Res Tax Incentive - Yr 1 8. 2 @ 75% (Gibson's Op Center) -

TOTAL LANDISUBDIVISION(2-59)

52,000.00 23,130.23 72,505.00 300.00 95.423,322.05 c) Page 55 of 118 of 55 . Page TOWN OF HARDISTY P393129°’ cdcaam 2021-Jun-16 HARDISTY 2021 OPERATING & CAPITALBUDGET 0315PM2 FOR THE PERIOD ENDING MAY31,2021 COUNCIL MOTION #90/21

General Description 2020 Budget 2020 Actual 2021 Budget May 2021 BudgetYTD2021 Ledger Actual %RemainingActual

- NET LAND 14,000.00 (39,750.59) 34,505.00 (450. 101.34(454.54) 00) RECREATION REVENUE

1-72-00-55500 PROVINCIALGRANT- OPERATING (19,000 00) (19,295 00) (19 000 00) 0100000

1 0 TOTAL RECREATION(1-72) (19,000.00) (19,295.00) (19,000.00) 0. 100.000.00 00 REC. FACILITY EXPENSES

2-71-00-274-00 INSURANCE(ARENA) 12,000.00 11,515.05 12,000.00 0. 1491(312,470 2-71-01-274-00 00 INSURANCE(CURLING CLUB) 5,500.00 7,543.12 5,500.00 0. 254595,274 2-71-00-250-00 REPAIRMAINT.ARENA FACILITY 5,000.00 9,145.55 5,000.00 350.00 21103,94473 2-72-01-274-00 INSURANCE(LAKE) 2,000.00 1,901.24 2,000.00 930. 44)(112,22555 2-72-02-274-00 INSURANCE(GOLF COURSE) 4,000.00 3,301.53 4,000.00 0.00 1099153,550 2-72-03-274-00 INSURANCE(RODEO) 4,000.00 3,799.35 4,000.00 0.00 753555545 00 - TOTAL RECREATIONARENA(2-71) 35,500.00 37,305.95 35,500.00 350. 11.7131,344.23 93 PARKS I REC EXPENSES

2-72-00-253-00 WATERRESOURCES EXPENSES 10,000.00 3,555.30 5,000.00 153. 955422252 2-72-00-753-00 PARKS BEAUTIFICATION 20,000.00 42,023.22 25,000.00 000. 2.177912950 2-72-00-754-00 STRT FAIR 5,000.00 0.00 5,000.00 0.00 100000 00 1 TOTAL RECREATIONCAMPILAKE(2- 35,000.00 45,911.52 35,000.00 153. 93.332,400.12 00 -1 NETRECREATION 52,500.00 53,925.45 52,500.00 503. 35.7333,744.35 93 CULTURE REVENUE

1-74-00-410-00 HALLRENTALS (10,000.00) (2,955.00) (10,000.00) (3,40o. 550000)(3,400 1-7400411-00 HALLBOARDEVENTREVENUES (10,000.00) 0.00 (10,000.00) 00) 0. 001000 1-74-00-415-00 POP/CORKAGEIICEREVENUES (2,000.00) (393.50) (2,000.00) 0.00 100000 1-74-01490-00 HISTORYBOOKSALES (1,000.00) (700.00) (1000.00) 0.00 500000)(200 1-7401-590-00 DONATIONS/GRANTSHISTORYBOOK 0,00 0.00 0.00 0.00 000 1-74-01-930-00 HISTORYBOOK - TRANSF IN OF DEF REV. 0.00 0.00 0.00 0.00 000 1-74-03-154-00 POWER - LIBRARY (3,000.00) (5,175.53) (3900.00) (454.00 455595)(2,025 1-74-03-254-00 NATURALGAS - LIBRARY (1,500.00) 0.00 (2,010.00) 30)0. 100000 - 00 TOTAL CULTURE (1-74) (27,50o.00) (9,255.03) (2a,010.00) (3,II54. 50.47(5,525.95) 30)

CULTURE EXPENSES c) Page 56 of 118 of 56 Page TOWN OF HARDISTY P39°1°°”2 idcaaevz 2021-Jun-16 HARDISTY 2021 OPERATING& CAPITAL BUDGET 2303i15F’M FOR THE PERIOD ENDING MAY31,2021 COUNCIL MOTION#90/21

General Description 2020 Budget 2020 Actual 2021 Budget May 2021 YTDBudget2021 Ledger Actual ‘/11RemainingActual

2-74-00-110-00 CLEANINGCONTRACT- HALL 10,000 00 3,449.56 10,000.00 257.23 36.621,337.22 2-74-00-215-00 HALLPHONE, FREIGHT‘ POSTAGE 1,300 00 1,919.41 1,300.00 146.64 46.50962.90 ADVERT|S|NG- 2-74-00-220-00 HALL 500 00 0.00 500.00 0.00 100.00000 ' 2-74-00-250-00 REPAIRS MAINTENANcE-HALL 10,000 00 3,699.53 10,000.00 0.00 79.652,034.63 2-74-00-274-00 INSURANCE(HALL) 3,300 00 3,172.02 3,300.00 0.00 229.623,434 2-7400-510-00 SUPPLIES - HALL 3,500 00 1,013.33 3,500.00 0.00 96.40125.94 2-74-00511410 HALLBOARDEVENT B(PENSES 3,000 00 754.33 3,000.00 0.00 100.000.00 2-74-00-512-00 POP DISPENSER EXPENSE 1,900.00 356.99 1,900.00 0.00 100.000.00 2-74-01-540-00 HALL- POWER 7,000.00 4,370.43 7,000.00 364.10 31.131,317.21 2-74-02-540-00 NATURALGAS - HALL 3,000.00 2,432.03 3,300.00 275.77 59.061,350.34 2-74-01-511-00 HISTORY BOOK- GOODS 3.SERVICES 200.00 0.00 200.00 0.00 100.000.00 2-74-00-770-00 CONTRIBUTIONTO LIBRARYBOARD 7,500.00 7,060.46 7,500.00 15.00 39.04321.32 2-74-03-274.00 INSURANCE(LIBRARY) 2,000.00 1,369.35 2,000.00 0.00 (1.19)2,023.37 2-74-03-154.00 POWER - LIBRARY 3,000.00 3,690.53 3,300.00 311.09 65.521,309.97 2-74-03-254-00 NATURALGAS - LIBRARY 1,500.00 1,436.03 2,010.00 153.21 64.32717.02 2-74-03-770-00 PARKLANDLIBRARYREOUISITION 4,737.00 4,736.70 4,737.00 0.00 50.002,363.36 2-74-04-77000 HARDISTYTHRIFT SHOP (5101 FUNDING) 1,000.00 692.50 1,000.00 0.00 100.000.00 - TOTAL CULTURE(2-74) 69,437.00 40,703.30 71,047.00 1,523.0974.9417,304.05

-' NETCULTURE 41,937.00 31,453.77 42,237.00 (2,341.21) 71.1712,177.07

'1' NET OPERATING BUDGET (121,613.o0) (595,073.39) (103,543.00) (1,132,153.06) (145.13)(917,324. 70) CAPITAL GRANTIDONATIONREV.

1-12-D0-B50-00 PROVINCIALGRANTS - OTHER 0.00 (61,097.00) 0.00 0.00 0.00 1-31-D0-762-00 SALEOF PHYSICALASSETS (2,000.00) 0.00 (2,000.00) 0.00 100.000.00 1-32-00-B50-00 PROVINCIALCONDITIONALGRANT 0.00 (10,000.00) 0.00 0.00 0.00 1-41-O0-850-00 PROVINCIALCONDITIONALGRANT 0.00 (20,000.00) 0.00 0.00 0.00 1-41-00-120-00 LOCALIMPROVEMENTCHARGES (15,000.00) (1B,954.25) (15,000.00) (15,615.05) (13.00)(16,951.21 1-41-D2-410-00 INFRASTRUCTUREREPLACEMENTFUNDS (100,000.00) (106,242.60) (100,000.00) (9,023.56) 54.81(45,1B0.56) 1-42-01-410-00 STORMWATERIMPROVEMENTCOSTS - (80,000.00) 0.00 0.00 0.00 0.00) RECOVERED 1-42-02-410-O0 INFRASTRUCTUREREPLACEMENTFUNDS (B9.450.00) (92,316.00) (B9,450.00) 0,865.36) 55.97(39,3B1.36 1-42-00-B50-00 PROVINCIALCONDITIONALGRANT (280,036.00) (20,000.00) 0.00 0.00 0.00) 1-56-00-590-00 CEMETERYDONATIONS 0.00 (Z,495.00) (33,000.00) (14,000.00) (0.01)(33,005.00) Donation fr. D. Guodrich - Gazebo 3. Monument 1-56-00-B50-O0 CEMETERYPROV. GRANT 0.00 0.00 0.00 0.00 0.00 1-66-00-B50-00 Provincial Gov‘!Transfers 0.00 0.00 0.00 0.00 0.00 1-72-00-590-00 RECREATION REVENUE 0.00 (22,890.00) 0.00 0.00 0.00(£1,585.00)

1-72-00-841-00 PROVINCIALCONDITIONALGRANTS 0.00 0.00 0.00 0.00 0.00 c) Page 57 of 118 of 57 Page TOWN OF HARDISTY 1211Pageof 2021-Jun-16 2DHARDISTY 2021 OPERATING& CAPITALBUDGET 2:08:15PM FOR THE PERIOD ENDING MAY31, 2021 COUNCIL MOTION #90/21

General Description 2020 Budget 2020 Actual 2021 Budget May 2021 YTDBudget2021 Ledger Actual %RemainingActual

1-74-00590-00 DONATIONSTO THE HALL/SIRKOTRUST 0 00 (3,100.00) 0.00 0.00 0.00 REV 1-74-00-591-00 CASINOPROCEEDS - HALLBOARDSOC 0 00 0.00 0.00 0.00 0.00

' TOTAL CAPITALGRANTIDONATIONR (566,4a6.00) (357,094.a5) (239,450.00) (46.504.77)41.49(140,103. 13) CAPITAL EXPENDITURES

2-12-00-762-OD CONTRIBUTIONSTo CAPITAL 0.00 0.00 0.00 0.00 0.00 2-23-00-762-00 CONTRIBUTIONTo CAPITAL 0.00 7,500.00 0.00 0.00 0.000,314.68 2-31-00-762-O0 CONTRIBUTIONTO CAPITAL 55,000.00 42,460.81 0.00 0.00 0.00 2-32-00-752-00 CONTRIBUTIONTO CAPITAL 0.00 11,722.51 0.00 8,816.58 29.561370.00 2~41-00-762-O0 CONTRIBUTEDTO CAPITAL 25,000.00 31 ,568.32 0.00 0.00 0.0010,873.33 2-42-00-762-00 CONTRIBUTEDTO CAPITAL 350,000.00 34,011.67 0.00 0.00 0.0029,203.33 2-53-00-762-00 MEDICALCLINICCAPITALFJ(PENDITURE 0.00 0.00 0.00 0.00 0.00 2-56-00-251-00 CEMETERYPROJ. EXPENSES 5,000.00 0.00 33,000.00 7,619.05 22.0625,719.05 Gazebo & Monument 2-55-00-762-O0 CONTRIBUTEDTo CAPITAL 0.00 0.00 0.00 0.00 0.00 2-7200-590-01 ARENARETRO FIT PROJ. EXP. 0.00 0.00 0.00 0.00 0.00 2-74-00-251-00 CAPITALEXPENSES-HALL 10,000.00 0.00 10,000.00 0.00 100.000.00

' TOTAL CAPITAL EXPENDITURES 445,000.00 127,263.31 43,000.00 16,435.63 (141.80)103,971.94

'- NET CAPITALGRANT/DON.8. EXP. (1z1,486.00) (229.831.54) (196,45o.00) 130,059.14 31.61(36,131.19 ) ) CAPITAL LOAN PRINCIPLE PAYMENT

2-32-00-831-00 DEBENTUREPRINCIPALPAYMENT 14,000.00 14,008.28 14,000.00 0.00 48.167,257.02 - TOTALCAPITALLOAN PRINCIPLE P 14,000.00 14,008.26 14,000.00 0.0048.157,257.02

-1 NET LOANADVANCES VERSUS LOAN 14,000.00 14,008.26 14,000.00 0.0048.167,257.02

CAPITAL RESERVE TRANSFERS IN

1-41-00-764-00 CONTRIBUTEDFROM RESERVES (25,000.00) 0.00 0.00 0.00 0.00 1-42-D0-764-00 REVENUEFROM RESERVE 0.00 0.00 0.00 0.00 0.00 1-56-O0-764-D0 REVENUEFROM RESERVE (5,000.00) 0.00 (5,0o0.00) 0.00 100.000.00 - TOTAL CAPITAL RESERVE TRANSFER (30,000.00) 0.00 (5000.00) 0.00100.000.00

CAPITAL RESERVE TRANSFERS OUT

2-23-00-764-D0 ADDEDTo RESERVES 0.00 84,021.03 0.00 0.00 0.00

2-32-OO~764-O0 ADDEDTo RESERVES 0.00 0.00 0.00 0.00 0.00 c) Page 58 of 118 of 58 Page . P§g§1[ju<;f_}§HARDISTYTOWNOF EDHARDIST BUDGETCAPITALOPERA&202:0B:14PM MAY31,2021ENDINGTHEPERIODTING21 #90/21MOTIONCOUNCI Y L General Description YTDBudget2021MayActual2020 Ledger %RemainingActual

2-41-00-764-00 ADDED To RESERVES 100.000.00100,000.00106,242.6000100,000 2~42-O0-764-O0 To ADDED RESERVES 100.000.0039.45039,450.0092,316.0000 2-74-02-764-00 TO - ADDED RESERVE COM HALL 0.00000 ' TOTAL CAPITAL RESERVE TRANSFER 100.000.00139,450.00232,579.63 " NET RESERVE TRANSFERS 100.000.00134,450.00232,579.63159,450.00 "- NET CAPITAL2020 BUDGET 1,543.71(23,374.17)(30,0s9.14)2,000.0066,756.3751,964.00 "" NETTOTAL BUDGET BALANCE (733.09)(946,193.37)11.212.223.00)(106.5-43.00)(523,322.52)($9,549.00)

ReportEndof""'"“ c) d)

ALBERTA TRANSPORTATION

Office ofthe Minister

June 21,2021 AR 85587

His Worship Douglas Irving Mayor Town of Hardisty PO Box 10 Hardisty, AB TOB 1V0

Dear Mayor Irving;

I am pleased to advise your council that the following project will be funded under the Strategic Transportation Infrastructure Program (STIP).

Resource Road Program; Based on your submitted application, the approved grant is 50 per cent of the eligible project cost. • Industrial Business District Access, maximum grant: $771,900

The final grant amount will be based on the actual eligible costs at the time of project completion, up to the approved maximum grant. Given the current fiscal situation, no cost increases can be considered. Please do not publicly communicate this project approval until provincial announcements are made.

Budget 2021 focuses on protecting lives and livelihoods. Our government continues to make investments in hospitals, schools, roads, bridges, transit, and water infrastructure to support municipalities in improving critical local transportation infrastructure, creating jobs, and stimulating the economy.

Alberta Transportation staff will be In contact with your administration to formalize the funding agreement to undertake this work.

Sincerely,

Ric Mclver Minister

cc; Jackie Lovely, MLA, Camrose Mike Damberger, Regional Director, Central Region

320 Legislature Suilding. 10800 - 97 Avertue, Edmonton. Albena T5K 2B6 Canada Telephone 780-d27-2080 Fax 780-422-2722

Pnncfdan rffyeifd Classification; Protected A Page 59 of 118 d)

A U D UC Kelly Hernandez June 23. 2021 [ "\-I d AMOUNT $4,500.00 Senior Foundations A ServicesPhilanthropicAdvisoryManag METHOD ChequeP FOUN T Scotiatrust as Agentc er, DATIO FoundationA IN ALLOCATI AssociationHardistyRodeo$1,000.00A N c qu Telephone 604-678- Town of Hardisty ON Lit?gyHardisty$3,500.00Y kelly hernandez@8609 o ed DAttention: Sandy Otto, Finance Of?cerM u ACKNOWLRaymondG.FlanaganFund wwwscotiawea|th.comaqueductfoundati uc 4807-49 Street, P.O. Box 10 E ntt EDGEMEN onca Hardisty, AB TS N TOB1V0 T Enclosures

Dear Ms. Otto:

Aqueduct Foundation (BN 866087034RR0001) is pleased to facilitate this charonbehalfofgrant the Raymond G. Flanagan Fund. itab le The details of the grant as follows;

An official charitable tax receipt is not reguired, as this is an Inter- Trans Charity fer. Should you have any questions about this grant or Aqueduct Foundation, plea fefreetomecontact se el

:\qucduc( F()| ll) Sincerely, Suite .')l0 - d5llIG SlrcclGeorgia\ V:u1c0u\'cr,()l]50B V C e V615 1N7 sl 8(ili08 703 Page 60 of 118 d)

News Release

FOR IMMEDIATE RELEASE June 17, 2021

Sedgewick, AB – The Flagstaff Regional Emergency Services Society (FRESS) is pleased to announce their formal ratification upon holding their Inaugural Meeting on June 15th, 2021.

At the meeting Mayor of the Village of Lougheed, Debra Smith and Division 6 Councillor of Flagstaff County, Erik Skoberg were confirmed as President and Vice-President, respectively.

On the ratification of FRESS, Debra Smith said, “This is a proud moment for the Flagstaff region. It is the result of years of commitment and contribution by a number of people including elected officials, CAO’s and Fire Chiefs”.

Background - The Flagstaff region has a long history of working collaboratively in emergency services and the concept of an independent and collective emergency services governing entity has been discussed for some time. An Emergency Services Committee (ESC) was first established in 2005 to formally explore a regional fire services model. Later in 2018, after considerable consultations and analysis work, a final Flagstaff Regional Emergency Services Society Business Plan was developed and approved. The plan produced recommendations for the implementation of a regional fire service through a society-based model. In 2021 the Emergency Services Committee commenced work on a Master Agreement which will facilitate a staged transition to the Society assuming control of all fire services. In addition, the Committee proceeded with the recruitment of a Regional Manager as outlined in the Business Plan.

On June 15th, 2021, at its Inaugural Meeting, FRESS confirmed their selection of Mr. Derek Homme as the Regional Manager, Emergency Services. Mr. Homme possess 25+ years of progressive business management leadership experience in the private industrial emergency services sector combined with 15 years experience as a volunteer fire fighter. Mr. Homme will officially start on July 5th, 2021.

Debra continued, “While this is indeed a significant milestone for the Flagstaff Regional Emergency Services Society and all residents of the region, there remains considerable work to be done with all invested partners to get to the final transition stage of a regional fires services structure”.

The Flagstaff Regional Emergency Services Society is represented by and governs the fire services for nine municipalities: Flagstaff County, including the Hamlets of Strome and Galahad; the Towns of Hardisty, Sedgewick, Killam and Daysland; and the Villages of Forestburg, Alliance, Lougheed and Heisler.

Page 61 of 118 d)

June 4, 2021

Honourable Adriana LaGrange Minister of Education Office of the Minister Education 228 Legislature Building 10800 - 97 Avenue Edmonton, AB T5K 2B6

Re: School Transportation – Hardisty, Alberta

Dear Minister LaGrange,

I am writing on behalf of the Hardisty and District Development Group and parents of the former Allan Johnstone School in Hardisty, Alberta. Our school was closed by the Battle River School Division (BRSD) on June 30, 2020. Throughout the 2020/2021 school year, 32 students from our community have traveled via private bus, 30 km North to Irma School in the Buffalo Trail School Division (BTPS). This bus comes at a cost of $48,178 annually and is paid for by parents and subsidized by donations from within our community.

Earlier this year, 18 families (34 students) from our community submitted Cross Jurisdictional (Non- Resident) Boundary Exemption Requests to Buffalo Trail for the 2021/2022 school year; asking to be picked-up and transported to Irma from Hardisty. Battle River School Division has ruled that they will not allow Buffalo Trail busses to cross the division boundary and transport Hardisty students back to Buffalo Trail schools (see correspondence in Appendix A). Board Chair Belich states this is “to protect our own and each others’ student enrollments”.

Battle River School Division’s primary concern is clearly enrolment funding, and not the educational choices nor the wellbeing of students. Our families and community have been left to bear the brunt of an inefficient and fiscally constrained school division, whose focus is on funding rather than education and doing what is right for students. Battle River has shown no interest in working with our community regarding student enrolment, transportation issues, or community use of the now-closed school building.

The recent Student Transportation Task Force: Report to the Minister, released publicly May 2021, specifies that

Currently, 43 of 61 school boards in the province (70 per cent) have entered into a cooperative transportation agreement to provide transportation services with a neighbouring board.

Page 1 of 3 Page 62 of 118 d)

Additionally, recommendations 11, 12, and 13 of this same report recommend that Alberta Education take steps to ensure and encourage co-operative transportation arrangements between school jurisdictions such that they work together as equitable partners.

We ask that Alberta Education and The Minister: • Intervene and instruct Battle River School Division to allow access to Buffalo Trail Public School busses within the Hardisty area.

We remind The Minister that it is within the purview of her office to intervene in such a matter as per Section 59(2) of the Education Act, “where in the opinion of the Minister it is reasonable to do so, the Minister may direct a board to co-operate with another board with respect to the transportation of students”. Additionally, our request aligns with the current transportation practices of 70 per cent of Alberta school boards and 3 of the 21 recommendations outlined in the Student Transportation Task Force report.

Respectfully,

Blake Moser Chairman

Cc: Jackie Lovely, MLA – Camrose Nate Horner, MLA – Drumheller Stettler Jason Kenney, Premier – Province of Alberta Kristie Foster, Former President – Allan Johnstone School Parent Advisory Jackie Fenton, Interim CAO – Town of Hardisty Maureen Melnyk, Field Services Manager – Alberta Education Karen Belich, Board Chair – Battle River School Division Lanie Parr, Board Chair – Buffalo Trail Public Schools

Page 2 of 3 Page 63 of 118 d)

Appendix A: Response to Transportation Request from Battle River School Division

Page 3 of 3 Page 64 of 118 d) @ Mfi?) ALBERTA

May 25, 2021

Honourable Kaycee Madu Minister of Justice and Solicitor General 424 Legislature Building l0800—97A venue Edmonton, Alberta TSK 286

RE: Village of Milo Support for the RCMP

Dear Minister Madu,

This letter is presented as a token of support on behalf of the Village of Milo towards the Royal Canadian Mounted Police (RCMP) and also as a motion of opposition to the Provincial Govemment‘s recent proposal for an Alberta Provincial Police Force.

Upon review of information made available by AUMA it has become abundantly clear to our entire council that blindly forging forward would come at an enormous cost to our province, and speci?cally its residents. The newly established Police Funding Model has already delivered a hit to small rural urban municipal budgets with a relatively small impact felt in terms of day—to-daydeliverables in our communities. Continuing with a Provincial Police Force would come at an exorbitant cost with no assurance with a bene?t in service.

Just today, S&P Global Ratings has downgraded Alberta's credit rating from 'A+' to ‘A’ while cautioning that additional downgrades in the near future are very possible if new ?scal measures are not adopted in a post-COVID 19 Alberta. The exploration of an Alberta based Police Force was merely ?nancial as there is no evidence suggesting a dissatisfaction with the quality of service offered by the RCMP to the magnitude that would warrant such an expense. To ask any and all residents of this province to fund such an ill-advised endeavor can only be viewed as an un—sounddecision based on an act of ignoring facts, and more importantly, the voice of Albertans.

With the Provincial Government's reduction into MSI funding over the next few years and considering the infrastructure maintenance investments that all Canadian municipalities face over the coming years, local government budgets are already being stretched beyond their limits. Where exactly does the Provincial government envision the funding of a Provincial Police Service coming from? Undoubtedly, they will ask municipalities to pay, ultimately forcing local councils to play ‘bad cop‘ by increasing municipal taxes in order to fund Provincial downloading. It is our opinion that the Provincial government needs to seriously re-evaluate its priorities.

The Village of Milo council stands with:

P.0. Box 65 Milo, Alberta, Canada TOL 1L0 www.vil|ageofmi|o.ca Tel: (403) 599-3883 Page 65 of 118 d) @ VILLAGE OF MILO ALBERTA

- The 65% of respondents to the Fair Deal Panel survey that voiced opposition to a Provincial Police Force. - Town of Falher - The County of Paintearth No. 18 - The County of St.Paul - Municipality of Crowsnest Pass - Town of Didsbury - Town of Magrath - Town of Edson - Village of Hill Spring - Town of Morinville - Town of Redcliff - Village of Rycroft - Any and all other citizens, municipalities, and organizations who have not Voiced their opinions, yet.

The Provincial Government continually encourages (and legislatively mandates) that municipal governments work together in a cohesive manner, perhaps they should take a page from their own book rerouting the funds allocated for research of an Alberta Police Service towards building stronger relationships with the RCMP and with Federal Partners. S Scott Schroeder Mayor

cc: The Honourable Jason Kenney, Premier The Honourable Ric Mciver, Minister of Municipal Affairs Rachel Notley, Leader of the Official Opposition Todd Loewen, MLA Central Peace—Not1ey AUMA Members RMA Mernbers

P.0. Box 65 Milo, Alberta, Canada TDL1LD www.vi|lageofmilo.ca Tel: (403) 599-3883 Page 66 of 118 E39. m8_. $6 5 83m2Q_.m<.oQ

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Our Wiage developed a collaborativerelationship with our local RCMP detachment over many years and is satis?ed withthe level of service and degree of responsiveness received and their involvement.Council encourages the Government of Albertato abandon the transition study and continue efforts to work withthe RCMP to achieve better outcomes. 148 5004- Yours Truly Caroline,50 AB OM T: (403) O \/illage of Caroline F: (403722é Email:info@)781 caroIine722- .ca 4050 Page 68 of 118 MayAUMATheRMAMr.heJ HonourableCurtisHonourableMembersMembersZabiockl,JasonJasonCommandingNixon.Kenney.MinisterPremierOl?cerforAiberlaof EnvironmentRCMP8. Parks d)

10005 — 102 STREET FORT SASKATCHEWAN,ALBERTA CANADA T8L 2C5 TEL 780.992.6220 FAX 780.998.4774 S/\S|(ATC|‘|E\X/ANgka‘°*‘“'@l°'““’“” www.f0rtsasl<.ca

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June 8,2021

Honourable Kaycee Madu Minister oflustice and Solicitor General Government of Alberta 424 Legislature Building

10800 — 97 Ave Edmonton, Alberta TSK 2B6

RE: City of Fort Saskatchewan Support of the RCMP

Honourable Minister Madu,

City of Fort Saskatchewan City Council unanimously supports the RCMP as our City's law enforcement agency. This letter is in opposition of the Alberta Government's proposed provincial police force.

As the City of Fort Saskatchewan has a |ong—standinghistory and relationship with the RCMP, we have no desire to transition to a new model. We have an excellent working relationship with our Detachment and the Officer in Charge who consults council annually for our priorities for our community and provides regular and appropriate updates. Community challenges are addressed collaboratively and citizen respect and support for the RCMP remains high in Fort Saskatchewan. Our city has the longest serving police committee in the province which services as an additional community referent group for the RCMP. We find the RCMP to be progressive and receptive in meeting the needs of our city.

As Alberta looks at recovering from the pandemic economy, we strongly believe any efforts focused on a provincial police force are not what municipalities in Alberta need right now. The cost of a provincial police force is not something that municipalities can withstand and nor are we interested in exploring it any further. The City of Fort Saskatchewan currently pays 90 percent of our policing costs and we believe that investment serves our community well now and in the future. We believe the decision of our police force should remain at the local level.

The Alberta Police Federation Survey from October of 2020 found that replacing the RCMP is viewed as the least helpful measure tested to improve Alberta's place in Canada. Only 8 percent say replacing the RCMP helps a lot, only 6 percent support replacing the RCMP, and 81 percent of Albertans served by RCMP are satisfied with the service they receive.

Page 69 of 118 d)

...2

The survey also stated that 70 percent of Albertans opposed replacing the RCMP with an expensive new provincial police force. We are with the majority of Albertans in stating that we have no interest in the creation ofa new provincial police force.

In closing, we confirm our support of the RCMP and are opposed to any further exploration of a provincial police force.

Respectfully /,,/9

7GaleKatchur Mayor of Fort Saskatchewan

cc: The Honourable Jason Kenney, Premier The Honourable Ric Mclver, Minister of Municipal Affairs Barry Morishita, President Alberta Urban Municipalities Association Paul McLauchlin,President of Rural Municipalities Association Rachel Notley, Leader of the OfficialOpposition Jackie Armstrong-Homeniuk, MLA Fort Saskatchewan-Vegreville

Page 70 of 118 d)

CYPRESSCOUNTY

816 - 2"“Avenue, Dunmore, Alberta T1B 0K3 Phone: (403) 526-2888 Fax: (403) 5268958 www.cypress.ab.ca

June 16, 2021

Honourable Kaycee Madu Minister of Justice and Solicitor General 424 Legislature Building 10800-97 Avenue Edmonton, Alberta TSK 2B6

RE: Cypress County Support for the RCMP

Dear Minister Madu:

On behalf of Cypress County Council, Iam writing to express our support for the continuation ofthe Royal Canadian Mounted Police as our provincial police force.

After reviewing the Fair Deal Panel: Report to Government, along with the many letters we have now received from other municipalities, Cypress County will stand with those municipalities in opposition of creating an Alberta Provincial Police Service.

The recommendation to create a provincial police service despite only 35% of respondents supporting the idea is troubling, especially coupled with an increase in cost to our ratepayers with no guarantee of any advancement in service. Alberta is a democracy, asking Albertans to fund a police service they are opposed to goes against the basic definition of democracy, to ‘rule by the people’. We ask you to listen to your constituents and be our voice.

In Cypress County we are appreciative of the relationship we have with our local RCMP detachment and enhanced officer. We wish to continue this relationship for many years. We ask the Government of Alberta to listen to Albertans, continue forward with the RCMP and build an improved more cohesive relationship.

Sincerely,

Dan Hamilton, Reeve Cypress County

cc. The Honourable Jason Kenney, Premier The Honourable Ric Mclver, Minister of Municipal Affairs Drew Barnes, MLA Cypress—Medicine Hat Michaela Glasgo, MLABrooks—MedicineHat RMA Members

Pho7ne:(403)526—2888’/”Fax:(403) / www.rypress.ab.ca Page 71 of 118 d)

Town of Fairview P.O. Box 730, Fairview, Alberta TOH ILO ^Fairview Provincial Building, 101,10209 - 109 Street Phone: 780-835-5461 Fax: 780-835-3576 Heart of the Peace Email: [email protected] Web: www.fairview.ca

June 7, 2021

Premier Jason Kenney Office of the Premier 307 Legislature Building 10800-97 Avenue Edmonton, Alberta T5K2B6

Dear Premier Kenney,

Re: Town of Fairview Support for the Royal Canadian Mounted Police

At the June 1st, 2021 regular meeting of Council, the many letters of support received from across the province in support of the RCMP were discussed. Council of the Town of Fairview would also like to express their support for the RCMP. The RCMP has, for decades, provided policing to Alberta. The Town of Fairview has a very good relationship with the local detachment and appreciates the care and commitment these members show in the community.

Rather than starting an entirely new police service and the burden of cost and management that would come with that, we believe it would be better for the Alberta government to investigate ways that the RCMP could receive more support. From 1917 to 1932, Alberta had its own provincial police force, called the Alberta Provincial Police. Economic hardships led to this police force being unsustainable and the RCMP policing services taking over. We believe that financial realities would also end up with the same result if this were tried again.

Our local RCMP detachment is well respected in our community. They are visible in the community and take part in community events and initiatives. Recently, the detachment Sergeant held a Town hall on Facebook to allow the region to submit questions and concerns and have them answered during the meeting. One of the most common comments during the meeting was expressions of appreciation for our detachment and all they do for the community.

Moreover, with many municipalities, including our own, indicating a good relationship with the current RCMP detachments in their area, we do not feel that a new police service would serve the best interests of our

Community of Choice in the Peace Country

Page 72 of 118 d)

residents. With only 35% of respondents supporting the recommendation to create an Alberta Police Service, we believe that Albertans as whole have also shown their support for the RCMP. We ask for the Provincial government to listen to the voice of the people and redirect the time, energy and funds being used to investigate an Alberta Police Service be used for other needs, such as RCMP support or enhanced social supports.

Sincerely,

(. Gordon MacLeod Mayor, Town of Fairview

Cc: Ric Mclver, Minister of Municipal Affairs Kacee Madu, Minister of Justice & Solicitor General Todd Loewen, MLA, Central Peace-Notley Rachel Notley, Leader of the Opposition RCMP, Fairview Detachment AUMA Member Municipalities

Community of Choice in the Peace Country

Page 73 of 118 d)

Page 74 of 118 d)

Page 75 of 118 d) Village of Rockyford

Box 294, Rockyford, Alberta TOJ 2R0 Telephone: (405) 553-5950 Fax: (403) 535-3744 Email: [email protected]

June 14,2021

Honourable Kaycee Madu Minister oflustice and Solicitor General 424 Legislature Building

10800 — 97 Avenue Edmonton, AB TSK2B6

Dear Minister Madu

RE: Support for RCMP

to the multiple municipalities that The Councilof the Village of Rockyford has chosen to add our voices working relationship with our local have spoken out in full support of the RCMP. We have an excellent provincial police service are not detachment and the costs associated with replacing them with a measured in dollars alone. operating budget because of the funding We have recently had to add the cost of policing into our annual be expected to help bear the costs of changes and that was difficult enough, if we are now going to with no indication of what the implementing a new police service, it will stretch us beyond our ability, new police force willimprove any aspect excessive costs willactually achieve. There is no indication that a us all. of policingfor the citizens or the municipalities but willin fact cost

opinion that we can see, as the The Fair Deal Panel's recommendationdoes not factor in any public proposal is indicative that a majority of number of letters that we are receiving speaking out against the that hear directly from the taxpayers the municipalities are against it. The municipal leaders are the ones letters. on a base level and are sharing those views with you through these

Respectfully,

Mayor Darcy J. Burke Mayor Village of Rockyford

cc: The HonourableJason Kenney. Premier —;)_rL§rr£@J,i%_t),.c_a —lll1l5_L€Ll11lil§_lp@ic?§QPgO\[@lL.Cd The HonourableRic Mclver, Minister of Municipal Affairs Nathan Cooper, MLAOlds, Didsbury, Three Hills—l\latl\an.@g§@s;?ly;Q@ Mr. Martin Shields, MP —@tm._sl1iii:ls;g&@;e;_.g K—Division,RCMP AUMAand RMAmembers

Page 76 of 118 d)

NANIMM Town of Nanton 1907 21 Avenue, PO Box609, Nanton, Alberta TOL 1R0 ?T_ E P 403.646.2029 F 403.646.2653 nanton.ca

June 9”‘,2021

Honourable Kaycee Madu Minister of Justice and Solicitor General Office of the Minister Justice and Solicitor General 424 Legislature Building

10800 — 97 Avenue Edmonton, AB T5K 2B6

E—mail:[email protected]

Dear Honourable Minister:

RE: Town of Nanton Support for the RCMP

As similarly noted by many other municipalities in recent weeks, Council is disappointed by the Province of Alberta's reluctance to acknowledge the outcome of its own consultative process by continuing with apparent plans to replace the RCMP with an Alberta Provincial Police Service. In this context, we add our support to those positions critical of such plans.

There is little doubt that those employed by either service would provide an acceptable level of police services to Albertans, but the rationale for a transition like this, and the costs it brings, is not at all clear. The local detachment model for small town and rural policing is hanging by a

thread — would that be any different under an Alberta Provincial Police Service? Would itgenerate any more ‘boots on the ground’ in towns with a population of less than 5,000 or lead inexorably to the precise same urban hub centralization pressures that we are witnessing right now’? If

Page 77 of 118 effectively recruited and staffed, Nanton’s RCMP detachment would serve the local area’s needs

perfectly well ~ the hub model of service delivery also deserves a chance to prove itself forregions of the Province where recruitment is really struggling.

The Province‘s approach to funding the Rural Crime Initiative is arguably a greater threat to local services than the RCMP continuing as the provider of police services. The creation of the “Police Chargeback”, which inexplicably lacks the fiscal transparency of a property tax requisition, will eventually hit our municipal tax base hard when the tax room generated by the 2020 cut to the whenyear,withoutservicespropertyChargebackprovincialtheevidenceintaxPoliceruralwouldbill forAlberta.requisitionsChargebackorpresumablytheguaranteelast threeandAUTHENTICisremainagainofchargesyears.anyincreasedwhetherimprovementThehavejourneyorrepresentedsignificantly.notALBERTAtowardtothepoliceRCMP20-2330ThisservicesperremainedperchargecentcentinlikelytheNanton.hasofproviderbeginsNanton‘sbeen TheintroducednextofoverallPolicepoliceyear d)

You are encouraged to once again review the findings of the Fair Deal Panel’s consultations and instead work with the RCMP to boost recruitment, retention and commitment to its detachments in such a way that makes the Police Chargeback look like a fiscally defencible fee for service in our communities.

Yours sincerely, Town of Nanton

ennifer Handley Mayor

:NS

cc: Roger Reid, MLA Livingstone Macleod John Barlow, MP AUMA President and Board RMA President and Board MD of Willow Creek Chief Superintendent Trevor Daroux S/Sgt Greg Redl Page 78 of 118 d)

Lac La Biche County 4//‘Uwelcoming by nature.

W » . Officeofthe Mayor June 23, 2021

Honourable Kaycee Madu Minister of Justice and Solicitor General 424 Legislature Building

10800 — 97 Avenue Edmonton AB T5K 2B6

Dear Minister Madu:

On behalf of Lac La Biche County Council, I wish to express our support for the continuance of the Royal Canadian Mounted Police (RCMP) service as Alberta’s primary law enforcement agency. The RCMP are an iconic and well—respectedlaw enforcement agency that Canadians turn to in times of need throughout our country—Alberta should not be an exception to this rule.

Moreover, we are concerned that the change from RCMP services to provincial police would mean a signi?cant increase in the amount of taxes for the average citizen, whether through a rise in provincial taxes or a new burden placed on municipalities to pay for the policing that they need. This is especially important as we aim for a significant economic recovery as the end of the COVID-19 pandemic nears.

Lac La Biche County has also spent a significant amount of time building a collaborative, productive and positive relationship with the local RCMP detachment. Introducing a new police force at this time would put the fruitful dialogue and signi?cant improvements in our local Page 79 of 118 policing in jeopardy.

We look forward to having an open dialogue with the Province as to the outcome of the continuance of the Royal Canadian Mounted Police. Thank you for taking our concerns into consideration

Mayor,Omer MoghrabiLac La BicheBox 1679County- Lac La Biche, Alberta TOA 2C0 0 780-623-1747 - www.|ac|abichecounty.com d)

Lac La Biche County " ' » MT we ICOITIIHQ h Y I15 Kure . ‘V’V

cc: Lac La Biche County Council

Ken Van Buul, Chief Administrative Of?cer

Premier Jason Kenney

MLA Laila Goodridge, Fort McMurray ~ Lac La Biche

MP David Yurdiga, Fort McMurray — Cold Lake

Barry Morishita, President, Alberta Urban Municipalities Association (AUMA)

Paul McLauchlin, President, Rural Municipalities of Alberta (RMA)

Honourable Ric Mclver, Minister of Municipal Affairs

RMA Members

AUMAMembers Page 80 of 118 d)

Dear Premier Kenney, May 22, 2021

Re: Royal Canadian Mounted Police and Provincial Policing Premier Jason Kenne Of?ce of the Premiery LougheedVillof Council for the Village of Lougheed strong y opposes the establishment of a pr police 307 Legislature Buil Lougheed,2V0PO.BoxABTOB5, force and unanimously supports the continuation of the Royal Canadian MountovPol ding in 10800 — 97 Avenue age (RCMP) as Alberta's primary law enforcement agency. ed ice Ph:Fax:780-386-2136780-386-- ci Edmonton, Alberta T 2 3970 al S B [email protected]: The Royal Canadian Mounted Police are the foundational law enforcement age ournationin K 6 and in Alberta. The RCMPare as iconic and recogn'zed as the Canadian Flag.ncy Ro Canadian Mounted Police service continues to be a beacon for people of all na yal fleeing from the lawlessness of other countries. The agency continues to betioh inaposition na of utmost respect throughout the world. el litid es Village of Lougheed Councildoes not support the Fair Deal Panel recommendation toisha provincial police force. We acknowledge that the province has contracted Price Wate Cooper to complete an analysis and we antic‘pate further information on this topic. rhou s se

In addition, the 2020 Alberta Police Federation survey concluded that “replacing the viewedis as a least helpful measure tested to improve Alberta's p ace in Canada.” 81 % of Alservedby the RCMPare satis?ed with the service they receive, and 70 % of Albertans opposebe the rta RCMPwith an expensive new provincial police service. ns

In closing, Villageof Lougheed does not foresee where a new police force would impeffici or quality of life for our res‘dents and ratepayers. In fact, as economic challengesrovre onourency e municipalityand taxpayers in the Province of Alberta. m ai n Page 81 of 118 d)

Villageof Lough Y trul We ask andabandonthereassesstransitionprioritiesstudythroughAlbertaofGo eed o y, PoliceAtowardscriminalrefocuseffortstheandsocialtojusticesupportupgradessystemsver nm Debra Smith, M ur ctvi s in the prentachievebettertooutcomes. ay o e or viw Cc: Alberta Mun n icipa c lities e W Xwr? Page 82 of 118 d) Box30, Beaverlodge,AB T0H0C0 Phone: 780.354.2201 Fax: 780.354.2207

)4 Maceto (Bui&{(D1£am:

Feb 25, 2021

Honorable Premierlason Kenney 307 Legislature Building 10800-97 Ave NW Edmonton, AB TSK2B6

Dear Honourable Premier Kenney,

At the February 22 Town of Beaverlodge Council meeting, Council passed a resolution to forward a letter in support of the RCMP. Specifically, Council wanted to express its satisfaction for the level of service our community receives from the RCMP detachment in Beaverlodge and the regional support from the detachment in Grande Prairie. Additionally, the Town of Beaverlodge strongly believes that the RCMP should remain as the foremost policing force in the Province of Alberta and that Alberta should not transition to a Provincial PoliceService.

We strongly believe that there is opportunity to greatly improve our Province’s Judicial System and the apparent gaps due to the lack of Prosecutors and the subsequent return of repeat offenders to our community.

Respectfully,

Gary Rycroft, Mayor, Town of Beaverlodge

cc: Minister oflustice and Solicitor General Kaycee Madu cc: Minister of Finance and MLATravis Toews cc: AUMA President & Chair Barry Morishita

www.beaverlodge.ca Page 83 of 118 d)

Town of Viking Of?ce of the CA0 5120-45 Street, Viking Viking, AB, TOB 4N0 Phone: 780-336-3466 www.viking.ca Email: don.mc|[email protected]

Honourable Kaycee Madu Minister ofJustice and Solicitor General 424 Legislature Building 10800-97 A venue Edmonton, Alberta T5K 286

Re; Proposed Provincial Police Force.

The Town of Viking joins the many other communities, both urban and rural voicing their opposition over the proposed Provincial Police Force. The RCMP have been a core in Viking for many years and have served our community with great distinction. They coach our sports teams, belong to clubs, and participate in various Town activities.

The Provincial Government's is reducing the MSI funding for the foreseeable future. Many urbans are struggling with infrastructure maintenance deficits over the coming years. Most localgovernment budgets are already being stretched beyond their limits. How are we going to fund a Provincial Police Force? The Province will mandate municipalities to pay, thereby forcing local councils to increase municipal taxes to fund Provincial downloading.

The Town of Viking respectfully suggests that there are much more serious issues that your government should be dealing with. This council does not see the current policing model as broken Therefore, why does your government see the need to fix it? It is our opinion that the Provincial government needs to seriously re—evaluateits priorities.

Many other Towns expressed the following sentiment, and this Council endorses the statement:

The Provincial Government continually encourages (and legislatively mandates) that municipal governments work together in a cohesive manner, perhaps they should take a page from their own book rerouting the funds allocated for research of an Alberta Police Service towards building stronger relationships with the RCMP and with Federal Partners.

The Town of Viking also council stands with: 0 The 65% of respondents to the Fair Deal Panel survey that voiced opposition to a Provincial Police Force. 0 The County of Paintearth No.18 - The County of St. Paul Municipality of Crowsnest Pass Town of Didsbury Town of Magrath

0

A Progressive Crossroads Community Page 84 of 118 d)

Town of Viking Of?ce of the CA0 5120-45 Street, Vjking Viking, AB, TOB4N0 Phone: 780-336-3466 wvvw.viking.ca Email: don.mc|[email protected]

0 Village of HillSpring Town of Morinville Town of Redcliff Village of Rycroft 0 Town of Edson 0 Town of Claresholm Town of Mayerthorpe 0 Smokey Lake County - Any and all other citizens, municipalities, and organizations who have not voiced their opinions, yet.

Respectfully

Don R. McLeod CAOgewa?wé cc The Honourable Jason Kenney, Premier The Honourable Ric Mclver, Minister of Municipal Affairs Rachel Notley, Leader ofthe Official Opposition Jackie Lovely, MLACamrose AUMA Members

A Progressive Crossroads Community

Page 85 of 118 d)

Red Deer County OFFICE OF THE MAYOR 38106 Range Road 275 Red Deer County, AB T4S 2L9 Phone: 403.350.2152 Fax: 403.350.2164

June 4, 2021

sent via email: ministrvoflustice.gov.ab.ca

Honourable Kaycee Madu Minister of Justice and Solicitor General 424 Legislature Building 10800 - 97 Avenue Edmonton, AB T5K 2B6

Dear Minister Madu

RE: Proposed Alberta Provincial Police Services

Red Deer County stands in solidarity with fellow municipalities across Alberta in our support of the Royal Canadian Mounted Police (RCMP) as the premier choice for our province's police force. In reviewing the Fair Deal Panel: Report to Government, it is with displeasure that Council notes the proposal did not consider current provincial challenges such as struggling economies and tighter budget realities. Please be advised that Council vehemently opposes the creation of an Alberta Provincial Police Service (APPS).

Council has concerns that the Alberta government would charge forward with a plan to replace the RCMP with APPS when the National Police Federation notes that a new provincial force would cost Alberta taxpayers at least $112 million more a year than they are currently paying. Focused efforts should not be on causing further economic burden to County residents and ratepayers. The implementation of the Police Funding Model (PFM) in April 2020 has already stripped our municipality and many others of the opportunity for input and consultation powers with regard to local policing through the suspension of municipally-funded enhanced policing positions.

The Fair Deal Panel recommendation is to proceed with developing a proposal for a provincial police force, despite only 35% of Albertans believing it would contribute to the desired outcome of helping Alberta improve its position in the federation.

In addition, the 2020 Alberta Police Federation survey concluded that "replacing the RCMP is viewed as a least helpful measure tested to improve Alberta's place in Canada." Eighty-one percent of Albertans served by the RCMP are satisfied with the service they receive, and 70% of Albertans oppose replacing the RCMP with an expensive new provincial police service.

www.rdcounty.ca Page 86 of 118 d)

Honourable Kaycee Madu June 4, 2021 Page 2

In closing, Red Deer County Council does not foresee where a new police force would improve efficiency or quality of life for our residents and ratepayers. In fact, as economic challenges remain coming out of a pandemic, changing out of the current system would only increase economic burden on our municipality and taxpayers in the Province of Alberta.

Red Deer County wholeheartedly appreciates our strong working relationships with all five (5) of our local RCMP detachments, recognizing the hard work over the years building trust and working relationships on the foundation of respect. We ask that the Government of Alberta reassess priorities and abandon the transition study through the Police Act review to focus efforts towards upgrades to the criminal justice and social support systems in the Province to achieve better outcomes.

There needs to be an opportunity for open dialogue between the Province and municipal stakeholders on this issue — we strongly encourage all efforts should be focused on working with the RCMP to achieve the desired community results all Albertans need.

Yours truly

ER COUNTY ~ i

Mayor

c A~erta Municipalities

www.rdcounty.ca Page 87 of 118 d)

Steve REEVE Coun ofMileNo.8Fort J23,2021 ty y Honorable Kaycee Madu u n Minister of Justice and Solicitor General e P. 0. 160,ForemostABTelephone:TOKOX0867-3530(403)Fax:(403)867-2242- 424 Legislative Building NO.B , 10800-97 Avenue Edmonton, Alberta T5K 2B6

Dear Minister Madu; RE: SUPPORT FOR THE ROYAL CANADIAN MOUNTED POLICE C ofMileN0.Forty8 o The County of Forty Mile No. 8 Council stand alongside our neighboring municip in the province in saying we strongly oppose the creation of an Alberta Provinciaalities P u Service and feel that working towards revising the current Police Act wouldl be f mo nt advantageous for Albertans in improving current policing strategies in the provina oli Council is also concerned that despite the fact that 65% of respondents arece.notr rec e y support of creating an Alberta Provincial Police Service that the current level of being provided by the federal government will,along with transitioning costs wh are unknown at this time, be borne by municipalities, whom are already bearing addich policing costs. itio nal The County of Forty Mile has developed a positive relationship with the local detachments in our community and are satis?ed with their efforts towards respo times and the level of service currently provided, we continue to look forwardnseto collaborating with the RCMP and urge the Government of Alberta to abandon thst to transition to a Provincial Police Service and put their efforts into working towae u improving the current RCMP service. rds d y

Sincerely, Page 88 of 118 d)

P.160,BoxForemost,AB0.Telephone:TOK0X0867-2242Fax:(403)867-3530(403)- SW/jv

Cc: Premier Ja Ken Minister ofsoRicMclverAffairs,ny Minister nofTravisToews MLAWarn Grant-Hunter RMAerMemTa bers be r, C of8MileNo.Forty o u nt y Page 89 of 118 d)

Thorsby

r II li 1} 1- > I I »i Bo i II U'() Ki.n •>

May 31, 2021

Premier Jason Kenney Office of the Premier 307 Legislature Building 10800 - 97 Avenue Edmonton, Alberta T5K 286

Dear Premier Kenney,

RE; Royal Canadian Mounted Police and Provincial Policing

This letter is presented as a token of support on behalf of the Town of Thorsby towards the Royal Canadian Mounted Police (ROMP) and also as a motion of opposition to the Provincial Government's recent proposal for an Alberta Provincial Police force. After reviewing the Fair Deal Panel's Report to Government (as well as the many letters currently circulating from Municipal elected officials) the Council of Town of Thorsby is voicing its firm opposition to the APPS (Alberta Provincial Police Service).

There are several particularly concerning items identified in the Fair Deal Panel's report, namely: The Fair Deal Panel's recommendation to proceed with developing a proposal for a Provincial Police force, despite only 35% of Albertans believing the police force would contribute to the desired outcome of helping Alberta better assert itself with the Canadian federation. Provincial and municipal governments possibly absorbing $112.4 million policing costs currently covered by the federal government (which would be in addition to the increasing policing costs incurred by municipalities under the Police Funding Model).

Furthermore, and perhaps most importantly, we have an excellent relationship with our local RCMP detachment and feel no need to replace them with a Provincial force. The RCMP in Town of Thorsby have always been responsive to community needs and feedback, and have consistently delivered professional, quality public safety services in our communities. In addition, ongoing collaboration between both Detachment and Thorsby's Council has resulted in a positive and adaptive presence in the region.

We have not been provided with adequate proof that the formation of the APPS would result in better outcomes for Albertans, especially when considering the Provincial Government's reduction into MSI funding over the next few years and considering the infrastructure maintenance investments that all Canadian municipalities face over the coming years. Town of Thorsby Council is urging the Government of Alberta to listen to Municipal Leaders as well as the results of the Fair Deal Panel's report and shift efforts to Improving RCMP relationships and resource in the Province. Please do not hesitate to contact me with any comments or concerns.

Respectfully,

Rod Raym

1 I P a 9 e Box 297 Thorsby, Alberta TOG 2P0 j Tel: (780) 789 - 3935

Page 90 of 118 d)

Page 91 of 118 P.O. B 6 d) Dayslao berta1 TOBnd, 1x 0 A Rod Kri A June 29, 2021 0 ps, Flagstaff County cc: Municipa lities Box 358 Daysland, AB TOB4C0

Re: Extension of Fire Services Agreement and Regional Fire Chi SerAgreement ef's vic es The Certificate of Incorporation for the Flagstaff Regional Emerg wasServiSociety(FRESS), received and the first board meeting was held on June 15,ency2021; transitionwillbeathereasces period until the Flagstaff Regional Emergency Services Society ( fireandbeginsisoperationalfully ‘ /1(6ea0 protection services, an extension of the existing Regional Fire CF FireandServiAgreement R T Services Agreement is required. hi ce Days ef'E o sS l2md At the June 28, 2021 Council Meeting a motion was made by CoS CouncilthatRobertsDaysland w ) ; approve extending the Fire Services Agreement and the Regionaun toServicesAgreementChiefon n l cill's December 31, 2021, and that the agreement be terminated imor withouttherequirementand of written notice at the time that the Flagstaff Regional EmergenmedtheabsorbsSerSociety iatel associated contracted services. cy vic y es wvvw.da s1and.ca rds, [email protected]

513Street Teleph -374-780- one: 37677805550 -

Page 92 of 118 374 -2

[ rt d)

\ June 18, 2021

Flagstaff County Box 358 Sedgewick, AB T0B 4C0

Attention: Shelly Armstrong, CLGM

Re: Extension of Fire Agreements

Dear Shelly,

At their June 17th, 2021 regular meeting, Sedgewick Town Council approved the following motion to extend the Fire Services and Regional Fire Chief Agreements to the end of this year.

9.4. EMERGENCY SERVICES COMMITTEE - MINUTES FROM JUNE 15, 2021

2021-113 That Council approve the extension of the Fire Services Agreement and the Regional Fire Chief Services Agreement with Flagstaff County until December 31st, 2021, but that the agreements be terminated immediately and without the requirement of written notice at the time that the Flagstaff Regional Emergency Services Society absorbs the associated contracted services. RESULT: CARRIED. MOVER: Councillor Grant Imlah

Warm regards,

Jim Fedyk CHIEF ADMINISTRATIVE OFFICER TOWN OF SEDGEWICK

cc: Flagstaff Municipalities Deb Smith, FRESS Chair

Page 93 of 118 d)

June 24, 2021

Dear Mayor/Reeve:

Ponoka Town Council is reaching out to other smaller rural communities like ours to voice our concerns regarding the COVID-19 pandemic. We wish to share with you our concerns for our business community as we believe you may be experiencing similar issues. We would also like to propose a solution for these concerns and are requesting your support.

Over the last sixteen months, our small town businesses have experienced an extremely tough rollercoaster ride amid a long string of lockdowns and restrictions. As we all know they, unlike urban businesses, already face a different kind of challenge because they do not have the larger population base that businesses in the larger cities can draw on.

Even now that restrictions are being lifted, it takes much longer for these small, rural businesses to recover and bounce back; and given that they have been hit with successive waves of shut downs over the past several months, the damage has been cumulative. We worry that a number of our small businesses may not survive. And we worry about the terrible impact that losing these businesses would have on our community considering they are an integral part of our town’s economy. They not only run businesses, they are consumers too. They buy houses and pay taxes. They are also an important part of our social fabric, as many of them sponsor sports teams, coach our young athletes, and are leaders, friends and neighbours in our community. We are deeply concerned about the potential loss of these businesses.

In response to these concerns, we have begun writing letters to the Premier, our MLA, and our MP. We are requesting additional funding be given to rural municipalities. This money would be specifically earmarked for small businesses and distributed to them through municipal councils. Our position is that local municipal councils understand the unique needs of their communities and their businesses, and therefore are in the best position to distribute these additional dollars most effectively.

Our frustration with government has been that their actions and solutions always appear to be a one-size-fits-all measure with the emphasis tilted toward the larger cities in our province. We understand that we are all hurting, but we also can see that there is a tone deafness in particular when it comes to small businesses in rural Alberta. Our concern is that these small, rural businesses are the lifeblood of this province yet they have always contributed disproportionately more to our GDP than they have ever received back in compensation. They are struggling and hurting now. It is time we do something for them or we will soon find that not only will some of them be gone, but small towns in this province may start to disappear along with them.

…/2

Follow Town of Ponoka online at: Town of Ponoka www.ponoka.ca 200, 5604 – 50 Street Ponoka, AB T4J 1G5 Main: 403-783-4431 Fax: 403-783-6745

Page 94 of 118 d)

Rural Municipalities June 24, 2021 Page 2.

Ponoka Town Council is asking for your support by simply requesting that you join us in writing letters to our Premier, your MLA and MP requesting more financial help for small, rural businesses. This will remind our provincial and federal governments that the rural communities in this province are hurting, and hurting badly.

Finally, please feel free to contact the Mayor’s Office in the Town of Ponoka for further discussion on how we could collectively pursue other possible solutions in the future.

Yours sincerely,

Ponoka Town Council.

Follow Town of Ponoka online at: Town of Ponoka www.ponoka.ca 200, 5604 – 50 Street Ponoka, AB T4J 1G5 Main: 403-783-4431 Fax: 403-783-6745

Page 95 of 118 d)

Hei CAO lune28, 2021 Villa ofHeis

ge \oler ______Flagstaff County ______‘ ___ Flags Mu . The ‘ Box 358 of ]oetaff HeislChiefFirenici erpali Sedgewick, AB ties TOB4C0 4

I Re:Extension of current Fire Services and Regional EireQhiefAgr eem 9 ent At the June24, 2021 Village ofHeisler regular council meeting, C passefollowingthe resolution: oud nc il Fire.S‘ervicesA reementand Re ion I Fir hie A reement Motion 21-06-134 Moved by Mayor Wood that Heisler VillageCouncil approves a moti exServicestheFire on Agreement and Regional Fire ChiefAgreement to December 31, 202te 1. nd CARRIED in g Please contact the undersigned with any questions or concerns.

Yours sincerely, BoxP.O60 AB,T082A0

780- Fa780-889- x:889-3774 2280 Email: admmistrahon r.cas @villageofhe Page 96 of 118 d)

cc MunicipalitieFlag caIouheed.caKaren O' Sincer June 18, 2021 : sstaff o Co ely, Chief Ad Officer On betheofCouncilVillageLougheed nn ha Villagemiorof Flagstaff County VillLougheedof nist lf rati Emergency Service Committee Lougheed,P.O.BoxAB5,TOB2V0 ve Box 358 age Ph:Fax:780-386-2136780-386-- Sedgwick, AB [email protected]:3970 TOB4C0

RE:Extension of Existing Fire Services Agreement and Regional FireAgree ment

Dear Deb, At the Village of Lougheed Regular Council meeting held June 17"‘,2 withtheCoagrees 0 unc recommendations from the Regional Emergency Services Committee exttheFireServicetcurrent 2 il Agreement and the Regional Fire Chief Agreements until December1 202en 1.d

"RFD21-06-047 Fire Services Agreement and Regional ChiAgreemen eft 093/21 MOVED by Deputy Mayor Armer TH theapprovesmotionC to extend the F re Serv'ce AgreementAT theChiefFireRegionalou nc Agreement to December 31, 2021 il CARRIED” Page 97 of 118 2.4 a)

Town of Hardisty

REQUEST FOR DECISION 21-07-053

July 13th, 2021

SUBJECT: Transfer of funds to Emergency Preparedness and Community Hall Reserve

RECOMMENDATION:

THAT council directs the CAO to transfer funds to Hardisty Community Hall Reserve (GL #4-74-00-764-00) in the amount of $4,017.00 and Emergency Preparedness Reserve (GL #4-23-00-720-00) in the amount of $4,017.00 for 2021 based on the revenue generated from the AFFRCS Lease.

CAO COMMENTS:

RECOMMENDATION REPORT/DOCUMENT: Attached X__ Available____

KEY ISSUE(S)/CONCEPTS DEFINED:

The Town of Hardisty has received the 2021 AFRRCS (Alberta First Responders Radio Communications System) Contract payment in the amount of $8034.00 on May 1, 2021.

Back in 2013 the Town of Hardisty negotiated a lease agreement with the Alberta Solicitor General’s Office to become a hub for the new AFRRCS. This agreement was renewed and accepted at the September 11, 2018, Council Meeting with a 3% CPI adjustment. As of January 1, 2019, the town is currently paid lease funds in the amount of $669.50/mth, $8,034/year. Pursuant to motion #108/13 these funds are to be transferred to reserve for future capital expenditures and maintenance. 50% of the site lease revenue is to go to the Community Hall Reserves for Capital upgrades for the Hall and the other 50% of the site lease revenue is to go into our Emergency Preparedness Reserve to help fund future costs associated with being a Prepared Community and Disaster Service Mitigation.

The funds are to be transferred to the Reserve Savings for the Community Hall (GL #3-74-00-121-00) and Town of Hardisty Emergency Preparedness Reserve Savings (GL#3-23-00-321-00) for investment purposes.

RELEVANT POLICY/PRACTICES/LEGISLATION:

Town of Hardisty Policy #1523 Emergency Preparedness Reserve

Town of Hardisty Policy # 1524 Hardisty Community Hall Reserve

Municipal Government Act Sec. 243 - 1 Contents of an Operating Budget (e)

STRATEGIC RELEVANCE:

RESPONSE OPTIONS and DESIRED OUTCOME(S):

Page 98 of 118 2.4 a) 1. Approve 2. Defeat 3. Approve with amendments.

IMPLICATIONS OF RECOMMENDATION: .

GENERAL:

ORGANIZATIONAL:

FINANCIAL: Operating Funds earned in 2021 to be transferred to Reserve Savings pursuant to Council’s motion.

ENVIRONMENTAL:

FOLLOW UP ACTION/COMMUNICATIONS: Advise Finance & Legislative Assistant to move funds for investment purposes.

Submitted By: Jackie Fenton – Finance and Legislative Asst

Page 99 of 118 2.4 b)

Town of Hardisty

REQUEST FOR DECISION 21-07-054 July 13th, 2021

SUBJECT: Extension of Fire Services Agreement to Flagstaff County for an additional 6 months

RECOMMENDATION:

Motion #1:

THAT Council directs Administration to advise Flagstaff County THAT the Town of Hardisty agrees to extend the existing Joint Fire Services Agreement up until December 31st, 2021, while the Flagstaff Regional Emergency Services Society continues the transition and set up. This agreement will be terminated at the time that the FRESS transition is complete.

ADMIN COMMENTS:

In order to continue Fire Services to Flagstaff County while the RESC is in a transitional state to move into the Society, and due to the delay in getting the Society set up prior to the end of 2020, Flagstaff County wishes to renew and extend their existing Fire Service Agreements with all the Urban municipalities.

RECOMMENDATION REPORT/DOCUMENT: Attached _X_ Available__ Nil __

KEY ISSUE(S)/CONCEPTS DEFINED:

Require an extension to the existing Fire Services Agreement with Flagstaff County due to expire Dec. 31st, 2021, due to the delay in getting the Flagstaff Regional Emergency Services Society up and running.

RELEVANT POLICY/PRACTICES/LEGISLATION:

Jt. Fire Service Agreement between Town of Hardisty & Flagstaff County

STRATEGIC RELEVANCE:

RESPONSE OPTIONS and DESIRED OUTCOME(S):

1. Approve as presented 2. Reject with reason

IMPLICATIONS OF RECOMMENDATION: .

GENERAL:

ORGANIZATIONAL: Page 100 of 118 2.4 b) FINANCIAL:

ENVIRONMENTAL:

FOLLOW UP ACTION/COMMUNICATIONS: Advise Flagstaff County & Regional Emergency Services Committee members of Council’s decisions.

Submitted By: Marge Gausvik, Utilities & Development

Page 101 of 118 2.4 b)

June 29, 2021

Town of Hardisty Box 10 Hardisty, AB TOB 1VO

Dear Marge and Jackie:

RE: Extension of Regional Fire Chief' s Services Agreement and Fire Services Agreement

At the June 23, 2021 Flagstaff County Council meeting, Council reviewed and discussed the extension of the current Fire Services Agreements and Regional Fire Chief Services Agreements.

Please be advised that Council confirmed the decision to request that the current Fire Services Agreements and Regional Fire Chief Agreements be extended until the transition phase of the Flagstaff Regional Services Society ( FRESS) is complete.

The Certificate of Incorporation for the Flagstaff Regional Emergency Services Society FRESS) was received and the first board meeting was held on June 15, 2021; however, as there will be a transition period until the Flagstaff Regional Emergency Services Society ( FRESS) is fully operational and begins fire protection services for the towns and villages and Flagstaff County, we ask that you please confirm your approval of this extension.

If you have any questions, please contact the office.

Yours truly,

Shelly Armstrong, CLGM Chief Administrative Officer

sg

FLAGSTAFF COUNTY Box 358, Sedgewick, Alberta TOB 4C0 Phone: ( 780) 384- 4100

Fax: ( 780) 384- address: 3635 E-mail cormty@flagstaf£ ab. ca Page 102 of 118 2.4 c)

Town of Hardisty

REQUEST FOR DECISION 21-07-055

July 13th, 2021

SUBJECT: Request for a Monument to be Erected at Hardisty Cemetery

RECOMMENDATION:

Motion 1:

THAT Council rescinds the April 13th motion for the placement of a black granite monument that will have Jesus etched on one side and the 23rd Psalm on the other. The total height of the monument should be 5’ 6”, 3’ wide and 8” thick. The monument will be placed just inside the main gate where it will be seen by everyone, which would remove the sale of plots B-39 1-2 & 7-8.

Motion #2

That Council approve the placement of the black granite monument to go across from the old columbarium, in line with the row of trees.

ADMIN COMMENTS:

This is an open area, so it will not take away the sale of any plots.

RECOMMENDATION REPORT/DOCUMENT: Attached X Available____

KEY ISSUE(S)/CONCEPTS DEFINED:

RELEVANT POLICY/PRACTICES/LEGISLATION:

Town of Hardisty Cemetery Bylaw No. 1136/08

Town of Hardisty Cemetery Policy No. 5601

STRATEGIC RELEVANCE:

RESPONSE OPTIONS and DESIRED OUTCOME(S):

1. Approve 2. Defeat 3. Approve with amendments.

IMPLICATIONS OF RECOMMENDATION: . Page 103 of 118 2.4 c) GENERAL:

ORGANIZATIONAL: Administrative time & public works time to mark out area for erecting a monument 8 hrs.

ENVIRONMENTAL: Beautification of cemetery

FOLLOW UP ACTION/COMMUNICATIONS: Advise Mr. Goodrich of Council’s decision & follow- up with the granite contractor.

Submitted by Marge Gausvik – Utilities & Development Assistant

Page 104 of 118 2.4 c)

7

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Town of Hardisty

REQUEST FOR DECISION 21-07-056

July 13th, 2021

SUBJECT: Grant funding received under Strategic Transportation Infrastructure Program (STIP) – Resource Road Component. (Initiating the “Partnering to Relaunch Alberta” Proposal Under the Town of Hardisty & Flagstaff County ICF (Intermunicipal Collaboration Framework))

RECOMMENDATION:

Motion 1:

THAT Council accepts the agreement between Alberta Transportation and Town of Hardisty for the Strategic Transportation Infrastructure Program (STIP) – Resource Road component for Industrial Business District Access.

Motion 2:

THAT Council directs Administration to send a formal letter to Flagstaff County attention CAO Armstrong advising Flagstaff County that the Town of Hardisty as been approved to the STIP grant – Resource Road component for Industrial Business District Access has been approved. Approval of the grant is an opportunity to revisit the proposal to partner with the Town of Hardisty by participating in a project to make Hardisty and the Flagstaff region a future business destination based on the proposal drafted by the Town of Hardisty’s administration and approved by Council on August 11th, 2020, via motions #153 & #154/20. WHEREAS the project identified for partnership is Part B and C in the Hardisty/Flagstaff County Relaunch Alberta Proposal and for the project to be initiated under the Town of Hardisty and Flagstaff County ICF Sec. 3.3 – future Collaboration Opportunities.

ADMINISTRATION COMMENTS:

With the approval of the grant funding as previously discussed the Town of Hardisty will move forward on the completion of drawings to tender the road project in early 2021. The agreement is to complete the project by 2024, this is a great opportunity to re-engage with Flagstaff County.

Previous information for council, previous CAO sent a request to Flagstaff County to partner in assisting through funding the completing of intersection improvments and constructing of the new 48th Strt road intersecting with highway 13 back in August as directed by Council. The original intent of this request was built around the use of Municipal Stimulus Funding granted to all municipalities as part of the Province’s mandate to restart Alberta. With the time frame to have the funds used by the end of 2021, Flagstaff County felt that this was a fairly large project and in order to meet the time frame and get all the “moving parts” lined up we may not meet the MSP deadline. However, Flagstaff County still wished to take the proposal under further review and asked their Administration to obtain a few more details regarding the project.

Page 106 of 118 2.4 d) RECOMMENDATION REPORT/DOCUMENT: Attached _x_ Available__ Nil __

KEY ISSUE(S)/CONCEPTS DEFINED:

Intermunicipal Collaboration Frameworks (ICFs) were introduced by the Province of Alberta as part of the Modernized Municipal Government Act in 2018. All municipalities that share a common border (and are not part of a Growth Management Board) are required to adopt an ICF.

The purpose of an ICF is to facilitate communication and cooperation between neighbouring municipalities to ensure municipal services are provided to residents in an efficient and cost-effective manner.

The purpose of the Intermunicipal Collaboration Framework (ICF) is to establish formalized protocols for intermunicipal cooperation, communication, and service delivery.

RELEVANT POLICY/PRACTICES/LEGISLATION:

Town of Hardisty Bylaw 1251/20 Town of Hardisty & Flagstaff County ICF

STRATEGIC RELEVANCE:

RESPONSE OPTIONS and DESIRED OUTCOME(S):

1. Approve

2 Other

IMPLICATIONS OF RECOMMENDATION: .

GENERAL:

ORGANIZATIONAL: Engaging with Flagstaff County and sending supporting documentation.

FINANCIAL:

ENVIRONMENTAL:

FOLLOW UP ACTION/COMMUNICATIONS: As per Council’s motion

Submitted & Reviewed By: Jackie Fenton, Interim CAO/Legislative and Financial Asst.

Page 107 of 118 2.4 d)

C AProtected la ss if ic at Telephone 403/3 io Fax 403/340481 n: 1560-HARD-RR T Of?ce 0! meInfrastruct Ma ureCenlralra nag June 25w2021 nser w p wj or Ms. Jackiera Fenton Financial/Legislativens Assistant ta go ti Town ofrtHardisty PO Boxati10 o Hardisty.onAB TOB 1V0 .a| Dear Ms.beFenton: rt Den Lea 401. 4 Street a. Red D9 Alb Infrette Technolosk Re: Strategicca Transportation Infrastructure Program (STIP) Canadee2 6K8erta gist a r,0- astr Resource Road Component 5 uctu ‘ 1 re nt I am writing with respect to the Industrial Business District Access project that h h recently been approved for the Town of Hardisty under the Resource Road Componeas of the Strategic Transportation Infrastructure Program (STIP). nt

Enclosed is an agreement for this important project. Please have the agreement signed. witnessed and returned to this of?ce at your earliest convenience. T document will be dated when ?nalized by the department and a copy willhe returned to you for your records.

Please submit any updated project estimates to our of?ce to update our record Q - Further information on the STIP as well as our other grant programs. is availables on t F =2 Internet at . lf you have any questions or concernh !- please D 0? contact me at (403) 340-5069. s 5209 e

Page 108 of 118 - Sincerely, 05 5

at 2.4 d)

C AProtected la ss if ic at io fth n: e T tation Strategic Transportatio ProgramInfr n astr Resource Comuct Memorandum of Agre poneure eme fnt betweennt o Industrial Busi AccessDistrr Alberta Transportati ness ict on and

Town of Hardist y Page 109 of 118 2.4 d) AProtected

MEMORANDUMOF AGREEMENT made as of the of , 2021

BETWEEN:

HER MAJESTY THE QUEEN, in right of Alberta, as represented by MinisterofTransportation (“Alberta”)

-and-

Town of Hardisty

in the Province of Alberta (the “Municipality’‘)

The Municipality has proposed construction of intersection improvements at Highway 881 and 46"‘Street and the new construction of 48"‘Street from Highway 13 to 43'“ Ave; (in this document referred to as the "Project"); and

Ownership of the said industrial business district access is vested in the Crown in right of Alberta; and

Pursuant to Transportation Grants Regulation 79/2003, ("Grant Regulation"), Alberta may enter into a grant agreement with an urban or rural municipality for the construction of any street or road, other than a highway, withinthe boundaries of an urban or rural municipality;and

Alberta, as a condition to the use of Provincial funds for the construction of the said IndustrialDistrict Business access under the Strategic Transportation Infrastructure Program — Resource Road Component, deems it necessary to enter into an agreement with the Municipalityto ensure the preservation and protection of the 48"‘ Page 110 of 118 Street as an efficient means of transportation.

2.parties1. ThethishundredshownandPercenttheHighwayagreement.detailedformingMunicipalitymaximumasin(50%)seventythefollows:881planpartScheduleandofcontributionshallofandtheone46"‘thisactualspeci?cationsundertakethousandStreetAgreement.of Costs,shareablebyandAlbertathenineconstructioninasNoconstruction"Schedulecosts,approvedhundredadditionalshall forbeofeligiblebydollarsoflimitedA",48"‘fundingintersectionAlberta.attachedStreetproject<$771,900.00>towilltheinbetoimprovementsexpenditures,accordancelesserprovidedthis documentoforsevenunderFiftywithasat 2.4 d) C AProtected la ss i? c at io n: Alberta may advance, in its sole discretion, a portion or all of the funds speci?ed in Clause 2 in trust or provide payments upon submission of invoices submitted by the municipality based on actual expenditures incurred on the project.

Nothing in this Agreement willpreclude the Municipalityfrom using other sources of funding to complete the work agreed.

The Municipalityaccepts the funds granted conditionally by Alberta on the following additional terms and conditions:

a) the Municipalityshall maintain a separate accounting for costs incurred on the project and all funds granted conditionally by Alberta;

b) the Municipalitywillensure expenditures accounted for against the principal funding amount of any advance and the interest earned is only for eligible project costs;

c) any interest earned on the provincial funds held by the Municipalitywillonly be applied to the total eligible project expenditures so as to reduce the total sharable cost; and

d) "|nterest Earned" shall be based on the actual interest earned by the municipalityto maximize the interest on such money, subject to provisions of the Municipal Government Act or a method agreeable to Alberta;

e) all funds advanced conditionally and accumulated interest not expended prior to December 31st in any year. will be retained conditionally by the Municipality and expended on the Project in the following year(s). The Municipality agrees that any funds and accrued interest unexpended on

Page 111 of 118 completion or termination of the Project willbe returned to Alberta or may be treated as an advance on other Transportation programs as may be ThetoallaccordancecostmaterialsrequireMunicipalityrecordsanywithsuppliedof modi?cationthetheagreesMunicipality,speci?cationsor usedthatorAlbertainalterationconnectiontheformingworkshallinspeci?edhavepartwiththe theofthisworkthisinrightwork,thistoAgreement.atensuredocument,andall timesshallits completionhavetoandinspecttheany rightandthein 2.4 d) C AProtected la ss if ic at The Municipalityagrees that: io n: 3) it is responsible for all costs of the project, including cost overruns, if any;

b) it willutilize competent engineering consultants registered and licensed to practice in the Province of Alberta, in this document referred to as the "Engineer", for the design including preparation of the plans and speci?cations and for the quality control activities and supervision of the contract during construction; and

it will undertake the construction on a contract basis, and shall invite tenders; and where the Municipalityrecommends that any tender other than the low tender be accepted, shall submit to Alberta for its written approval its recommendation respecting such awarding, together with details of all tenders received; and

d) it will ensure that the accepted work is carried out in accordance with the rules, regulations and laws governing such works and in accordance with the best general practice, and in a manner agreeable to Alberta; and

it willsatisfy itself that the costs proposed and submitted by the Engineer for their services are considered fair and reasonable; and

it will provide Alberta with con?rmation of construction completion; and a certi?ed ?nancial statement of all costs incurred; and revenues received with respect to the project; along with copies of all relevant invoices; and

9) it willschedule the work to be completed by Dec.31“ 2024.

Upon completion of the work, the Municipalityshall allow free and complete use of Page 112 of 118 the said intersection improvements at Highway 881 and 46"‘ Street and construction of 48"‘ Street to and by any lawfully licensed vehicle operated in Theasconstructionmaintenancerequired.Municipalityofon48"‘theagreesintersectionStreet thatincludingitimprovementsshallupkeepat its ofownatsignageHighwayexpenseand881performpavementand 46"‘subsequentStreetmarkings,and 2.4 d) C AProtected la ss if ic at The Municipalityshall indemnify and hold harmless Alberta, his employees and io agents from any and all n: claims, demands, actions and costs or whatever may arise, directly or indirectly, out of any act or omission of the Municipality, its employees or agents, in the performance by the Municipalityof this Agreement. Such indemni?cation shall survive termination of this Agreement.

11. The Municipality acknowledges that this Agreement, including without limitation the name of the Municipality,fees payable, the Term, and details of the Services may be subject to disclosure under the FOIP Act.

12. Nothing in this Agreement in any way relieves the Municipality from strict compliance with the Grant Regulation or otherwise impacts the interpretation or application of the Grant Regulation.

13. Default

l. The followingevents constitute events of default under this Agreement: (a) the Recipient has not complied with one or more of the terms and conditions of this Agreement;

(b) the Recipient has not completed the Project in accordance with the terms and conditions of this Agreement;

(c) the Recipient has submitted false or misleading information to the Province or made a false or misleading representation in respect of the Project or in this Agreement, except for an error in good faith, demonstration of which is incumbent on the Recipient, to the Province's satisfaction;

(d) the Recipient has neglected or failed to pay the Province any amount due in accordance with this Agreement. Page 113 of 118 2. The Province may declare a default if: (b)(c) the'5tonotice,opinionremedysatisfactionProvinceRecipienteitherconstitutesthegavetohasEventofremedythenoticefailed,ofProvince,anDefault.theEventtowithintheEventofthatRecipientthirtyDefault;ofitDefaulthas(30)takenofandbusinesstheor tosucheventnotifystepsdayswhichandasofdemonstrate,inarereceiptthenecessaryProvinceof theto 2.4 d) C AProtected la ss if ic at 3. In the event the Province declares a default under Section 13.2, the Province may io exercise one or more of the following n: remedies, without limitingany remedy available to it at law: (a) suspend any obligation by the Province to contribute or continue to contribute funding to the Project. including any obligation to pay an amount owing prior to the date of such suspension;

(b) terminate any obligation of the Province to contribute or continue to contribute funding to the Project, including any obligation to pay any amount owing prior to the date of such termination;

(c) require the Recipient to reimburse the Province all or part of the funding paid by the Province to the Recipient;

(d) terminate the Agreement.

GENERAL

14. In the case of conflicts or discrepancies among this document and any schedules attached to this document the documents shall take precedence and govern in the following order:

a. The body of this document, and b. The schedules to this document.

15. Time is of the essence of this Agreement.

16. This Agreement contains the entire agreement of the parties concerning the subject matter of this Agreement and except as expressed in this Agreement, there are no other understandings or agreements, verbal or otherwise, that exist between the parties. Page 114 of 118 17. Any waiver by either party of the performance by the other of an obligation under this Agreement must be in writing, and such waiver does not writing.20.oneby19.18.theorjurisdictionThisThelawsparties.morePartiesrightsAgreementinmayforceandbeofmayincourtsexercised.remediesAlberta,shallamendinbeAlberta.andthisgovernedof AlbertatheAgreementpartiesbyunderandirrevocablyonlythisinterpretedbyAgreementmutualattorninwrittenaccordancetoarethecumulativeagreementexclusivewithandthesignedany 2.4 d) CAProtected la s si fi IN WITNESS WHEexecutedbybeendulyhasthisAgreement 21. The headings in this Agreeconvenienceofinsertedforare c DatSignedDateS VlVV/tness Re MayorDirect theparties referenceonly at gio or hereto as of the date REO?rst awritt and shall not affect the meaningment thisofAgreement.c e ig // F i n tn nal en. o o 22. In this Agreement words i pluralandincludethetsingn n e es theinpluralwords d SIGNED ON BEHALF OFBEHALFOFONSIGNED include the singular. n ularst s r Her Majesty the 23. The parties u Queen i ofr agree to give ctandtointerpretationliberalfairaAgr Alberta as represented nthi negotiate with fairness aniobemayalterationthatormodi?cationanycaeem Minister of Transportation HardistyTownofeg rendered necessary by chd nconditindent byrepresentedAsh an ons.or, ttheMayor: This Agreement may ginbethe(i)inwhichcasecounterparts,e g counterparts together shal communicationofand(ii)onecagreement,x execution by e-mail in PDl delivery.goodconstioe F tutenc su tte id t u t e Page 115 of 118 2.4 d) AProtected

roject I Municipality Tonof f Har Project Name: wn IndoDistrictAccessBusidist Project Detailed Location: Higustrr Street48"‘Street,881/Lness hwial 46 c°"t"3°t°"5 Toay bd Consultant: eet " e knor Financialwn Pigject/Construction Cost $ 1 Schg“A” Engineering Costs (Eligible Costs Only) ,$ gglg Total Eligible Cost $5 Sched of 74 Qosts other (Please Specify) 73$ ule 1, ,8 90 0 0. .0 0 0 Page 116 of 118 2.4 e)

Town of Hardisty

REQUEST FOR DECISION 21-05-057

July 13th, 2021

SUBJECT: Designated Officer – Interim CAO – Extend Agreement

RECOMMENDATION:

THAT Council appoints Jackie Fenton as Interim CAO with the support of Marge Gausvik and Ivan Lesmeister to carry out the duties of Interim CAO to extend the agreement until a new CAO is in place.

ADMIN COMMENTS:

The staff will work diligently to help council move forward in their quest for a new CAO by keeping up on the office and outside running as efficiently as possible during this time.

Administration and Public Works had agreed to a 3-month term, with the time growing closer, it would be best to extend the agreement to until a New CAO is in place.

The staff has helped council with the information regarding the CAO position for the Town of Hardisty. As of the June council meeting, council passed a motion to engage Davies Consulting Group to help with the search. Administration has assisted James Davies of Davies Consulting Group with information of the Town, office, Benefit plan, documents such as policies and bylaws.

RECOMMENDATION REPORT/DOCUMENT: Attached _x__ Available___ Nil __

KEY ISSUE(S)/CONCEPTS DEFINED:

Signing or authorization of municipal documents 213 (1) Minutes of council meeting must be signed by a) the person presiding at the meeting and b) a designated officer. (2) When council has delegated a power, duty or function to a council committee, the minutes of a council committee meeting that deal with the power, duty or function must be signed by a) the person presiding at the meeting, and b) a designated officer. (3) Bylaws must be signed by a) the chief elected official, and b) a designated officer (4) Agreements and cheques and other negotiable instruments must be signed or authorized

Page 117 of 118 2.4 e)

a) by the chief elected official or by another person authorized by council to sign them, and b) by a designated officer, or by a designated officer acting alone if so, authorized by council (5) A signature may be printed, lithographed or otherwise reproduced if so, authorized by council.

RELEVANT POLICY/PRACTICES/LEGISLATION:

Municipal Government Act Part 6 Municipal Organization and Administration

STRATEGIC RELEVANCE:

RESPONSE OPTIONS and DESIRED OUTCOME(S):

1. Approve

2. Approve with amendments

3. Defeat

IMPLICATIONS OF RECOMMENDATION: .

GENERAL:

ORGANIZATIONAL: 2 hrs to review documents, sign authority

FINANCIAL: Interim Payments

ENVIRONMENTAL: NIL

FOLLOW UP ACTION/COMMUNICATIONS: To work with Council and assist with the search of a New CAO.

Submitted by Jackie Fenton, Legislative/Financial Assistant

Page 118 of 118