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February 2020

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February 2020 SECRETARY’S BOARD REPORT February 2020 SECRETARY’S UPDATE: Penix of the Criminal Detention Facilities Review As January 2020 was a busy month with Committee held with LaSalle regarding the DOC leadership meetings as well as proposed regional jail. division meetings on topics such as: The Department staff spent another half-day • Wellpath contract amendment for on- with VIP2 on the Department’s goals, values, and site chemotherapy mission statement which was then sent to staff via email along with a satisfaction survey! • Entegrity meeting regarding Solar • Specialty Court funding The Secretary toured the Omega Unit in Malvern and attended the Division of Correction’s 2019 • Pulaski County Jail reentry program Pinnacle Awards dinner and ceremony. • RLUPA Chief of Staff Graves represented the Secretary at • Standard Parole conditions the beginning of the current PPO Academy class. • State resources for Vo-tech The Secretary will be the keynote speaker during The Secretary attended the American the graduation cermony for the class on February Correctional Association Conference and 28. chaired the Performance-Based Standards Largely, the focus has been on the vocational meeting where the Correctional Leaders program with the retirement of Riverside’s Association was also assembled. Director. We have met with ASU, Cody Waits The Tucker, Benton, and Wrightsville Units with the Office of Skills Development, and viewed were all reaccredited at the conference! the Future Fit Program. Future Fit is a resource available in the community at no charge to Chief of Staff Solomon Graves attended the participants looking for employment or for those American Probation and Parole Association who are underemployed. (APPA) meeting during January. Transformation continues to be a work in POLICY: progress and the report on Department During the month of January the following policies was submitted to the Governor’s secretarial policies were issued: Office. • Secretarial Directive 20-01 Dress Code for Non- Martin Luther King events were attended, Uniformed Personnel (Effective: January 2, 2020) including the prayer breakfast at the • Secretarial Directive 20-02 Secondary Governor’s Mansion where the Governor Employment (Effective: January 21, 2020) thanked employers who are hiring • Secretarial Directive 20-03 Employee Orientation, offenders released from prison. Training, and Certification (Effective: January 27, Staff attended a meeting that Sterling 2020) DOC SECRETARY’S BOARD REPORT, February 2020 2 COMMUNICATIONS: Incidents reported to the Company Nurse for the At the end of January, the Facebook page had 22,225 month are as follows: followers and 21,515 “likes” (an increase of 1,772 DIVISION OF CORRECTION from the number reported at the end of December). The page contains the happenings from all of the January 2020 55 entities under the Department. Our Twitter account had 537 followers at the end of the month. It also Total for CY2020 55 includes posts highlighting the entire department. SHARED SERVICES: DIVISION OF COMMUNITY CORRECTION DIVISION OF CORRECTION PROCUREMENT: January 2020 11 For January 2020, Purchase Orders and Contracts in excess of $10,000 amounted to $3,461,865.02 Total for CY2020 11 (see chart on Page 8 for details). Of this amount, $1,774,364.20 was for Inmate Care and Custody- related items (food, shoes, clothing, etc.). Bulk fuel BENEFITS – costs for the month of January were $10,404.89 A total of 116 FMLA requests were processed for – average cost for E-10 was $2.07/gallon. No bulk the Division of Correction. Of those, 86 were diesel was purchased for this reporting period. approved, 13 were denied, and 17 are pending. A total of 23 catastrophic leave requests were DIVISION OF COMMUNITY CORRECTION received – 15 of which were approved, four denied, PROCUREMENT: and four are pending. For January 2020, Purchase Orders and Contracts in excess of $10,000 amounted to A total of 29 FMLA requests were processed for the $998,576.32 (see chart on Page 9 for details). Division of Community Correction. Of those, 22 were approved, four denied, and three are pending. CURRENT BIDS – Five catastrophic leave requests were received; two • Powdered Milk (Farm) were approved and three are pending. • Aerial (Tucker Unit Farm) • Hauling (EARU Farm) PHYSICAL ASSESSMENTS – • Flour (Division of Correction) A total of 200 Division of Correction applicants and incumbent personnel were assessed in ABA CONTRACTS – the month of January. Of those, 87 incumbent • EARU Recreation Yard Precast personnel passed their physical assessments and RENEWED CONTRACTS/OSP – one did not. That individual rescheduled and • Falls (ACC) passed after receiving a physician’s release. The • Eaton Agency (ACC) number of applicants who successfully passed their physical assessment totaled 112. • Chem Aqua (ADC) HUMAN RESOURCES UPDATE: EMPLOYMENT – The Division of Correction processed: WORKPLACE SAFETY – • 67 Non-Security applications During the month of January, the modified version of the Health and Safety Plan for the • 68 CO I applications Division of Correction was presented to two The number of Correctional Officers hired totaled Basic Training classes with a total of 94 cadets in 76, while the number of Correctional Officer attendance. rehires totaled 32. DOC SECRETARY’S BOARD REPORT, February 2020 3 HUMAN RESOURCES (continued): Division of Correction Correctional Officer interviews conducted in January at the following: The Division of Community Correction processed: • 23 Non-Security applications Date Unit Date Unit 1/2/20 EARU 1/16/20 McPherson • 18 Parole and Probation Officer applications Grimes Tucker 1/3/20 Cummins Varner • 18 CO I applications. MAX 1/17/20 McPherson Nine Correctional Officers were hired. 1/6/20 Tucker Tucker 1/7/20 EARU Varner VACANCIES, HIRES, AND TERMINATIONS – Grimes 1/21/20 Tucker MAX Varner JANUARY 2020 Varner 1/22/20 MAX 1/8/20 Cummins Tucker DIVISION OF CORRECTION EARU Varner Grimes 1/23/20 EARU Total Vacancies 610 McPherson Varner Varner 1/24/20 EARU New Hires 112 1/9/20 McPherson Grimes Ouachita MAX Terminations 94 Tucker Tucker 1/10/20 EARU Varner Retirements 9 Varner 1/28/20 Grimes 1/14/20 Grimes Varner MAX 1/29/20 Cummins DIVISION OF COMMUNITY CORRECTION McPherson EARU Tucker Tucker Varner Total Vacancies 4 1/15/20 Cummins 1/30/20 McPherson MAX Varner New Hires 0 McPherson 1/31/20 Tucker Terminations 0 MISCELLANEOUS FUND REPORTS: Retirements 0 DIVISION OF CORRECTION– • GIFTS, GRANTS, AND DONATIONS made DOC personnel attended the following in the month of January totaled $630.00 [Books: Recruitment Events during the month: $150.00; AKC Registered Red Male Bloodhound: Date Unit Location $480.00]. • The INMATE WELFARE FUND balance on 1/10/20 Cummins WIN Job Center/Greenville, MS January 31, 2020, was $9,113,760.45. 1/15/20 Tucker Arkansas Workforce Center/Pine Bluff • The PAWS IN PRISON FUND total on January 1/17/20 EARU Arkansas Workforce Center/Forrest City 31, 2020, was $296,365.06: ADC account (NDC0500/Recycling) $111,314.62, and ADC 1/21/20 EARU WIN Job Center/Clarksdale, MS account (QUICKBOOKS) $185,050.44. 1/21/20 Wrightsville Arkansas Workforce Center/Little Rock DIVISION OF COMMUNITY CORRECTION– 1/23/20 Tucker Arkansas Workforce Center/Lonoke • The SPECIAL REVENUE FUND balance was $8,702,804.34 (Budget)/Cash Balance 1/24/20 Cummins Arkansas Workforce Center/Monticello $10,368,299.28 on January 31, 2020. 1/26/20 Wrightsville St. Mark Baptist Church/Little Rock • The RESIDENTIAL CASH FUND balance was $2,810,699.30 (Budget)/Cash Balance 1/29/20 Ouachita Bismarck High School Career Fair $2,662,378.37 on January 31, 2020. 1/31/20 Ouachita Arkansas Workforce Center/Hot Springs • The DRUG COURT ACCOUNTABILITY GRANT FUND balance was $539,318 (Budget)/ 1/31/20 Varner WIN Job Center/Greenville, MS Cash Balance $564,888.93 on January 31, 2020. DOC SECRETARY’S BOARD REPORT, February 2020 4 INFORMATION TECHNOLOGY: – Imported assets from TMS INMATE TABLETS – Within the Division of – Created/closed test tickets Correction, a total of 2,740 inmate tablets were – Tested reporting functions leased during January. – Set up email alerts INMATE VIDEO VISITS – Inmates completed – Created work orders 4,823 video visits during the month and missed 136 • ServicePRO within the Division of Correction. – Online demo with sales team DIS DATACENTER OPTIMIZATION (DCO) – Set up trial version for testing (in-progress) PROJECT – A meeting was held that included a discussion concerning Service Level Offerings FUELMASTER – Fuelmaster software was updated regarding Disaster Recovery and different on the server as well as all clients given access to proposed support-level tiers. Much of the the latest version. Work continues with Syntech conversation pertained to the three proposed to make the pumps at ORCU operational with levels of service and six proposed tiers of disaster Fuelmaster. Completion of firmware updates recovery services offered by DIS. Departments remain on the Pine Bluff Unit and Tucker or Divisions will have the option to select the Fuelmaster units. level of service DIS will provide once servers and applications are moved for DIS hosting. COMPUTER MIGRATION FROM THE DIVISION OF COMMUNITY CORRECTION CYLANCE – At the request of DIS and to TO THE DIVISION OF CORRECTION protect against network security threats, work is DOMAIN – Prior to migration, each site is underway to remove McAfee and install Cylance prepped to include either a new imaged computer Endpoint protection on all department computers. or a new imaged hard drive installed with a Currently, there is a total of 3,463 endpoints on minimum of 8GB ram. The status box identifies which Cylance has been successfully installed. proposed dates for migration. The date may Out of more than 3,000 of those endpoints, 2,860 change depending on the time required for are reporting to the server. Those not currently migration for each office or facility. Sites that reporting will require a reboot.
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