Rochford District Council Minutes

INDEX

1984

January - December DWTE IN 194

4110TP'ThTS Competition: 362,703 ,ANGLIAN WA AU'iH0RITY Rayleigh Town Centre, Flood Relief Scheme: 136,383,631 704,727,821 Capital Programme 1984/85: 247 Consultation Cojanittees: 300 EIEK) Direotive — Quality of Water 480 ADDIT Interim Audit 1981/82 & 1982/83: 76(32 The Grange, Rayleigh: 76(33 Ebcternal Audit: 271 (2)547(3)(9),771 Report on 1ffective Use of Resources: 773 Council Grounds and Open Spaces: 125 Removal of House Refuse: 346,850 Straw and Stubble — Burning: 347,427,599,851 Tattoolets: 348 Pleasure Grounds: 378,809 CAR PARKING Websters Way: 52,161 ,261,425(16),872 Survey of: 53 Charges: 1 6o Offence — Mr. P. Grove: 200 Back Lane: 275,434,87 Oxford Parade: 425(13 Golden Cross Parade: 425(14) ,833 Replacement of Ticket Machines: 536 Future. Requirements: 537 Market Car Park: 871

CARAVAN SITES Bramblehurst Farm, Canewdon: 109 Halcyon Caravan Park, Hullbridge: 110 Gypsy Caravan Sites: 174(6) Sites for Touring Caravans: 226,726 Crouch Caravan Park, Hullbndge: 345 Caravan Storage: 397 Land Adj. Rectory Avenue, Hawkwell: 479,717 Site Licence No. 19 — Transfer: 6oo Land Adj. Clifton Road, Ashangdon: 605 Distances between Caravans: 721 - Review of Site Licences: 852 - Site Licence Conditions: 861-

CHARGES :Equipment Hur& (Sports): 124,489,542 Car Parking: 160 Sports Centre Vending Machines: 223,263 Clements Hall: 234,263 Hire of Playing Fields: 227,263 Recreation Grounds - Charges: 801 CIflYIENTS HALL LEISURE CENTRE Sports Goods Franchise: 82,91,729 Snooker Exhibition: 132 Phase IV: 234,240,370, 371,425(4), 626 flower Arranging Festival 1986: 174,361 Advertising: 372 Second Access: 431 ,443,564, 567,675,783,830 Climbing Wall: 490,542 Licensed Bar: 728 Spencers Nursery — Use of: 807,922 Exclusive Use Of Pool By Disabled Perm': 814 Health Education in Workplace: 874 COMMITTM]S - PANELS OF Joint Staff and Safety: 55,409,771,880 Appeals Panel: 56 Rayligh Grange: 62,405,528 Chairman's 76,174,271,425,547.669,771,893 Audit: 76,174271,547, 669 771, 093 Hackney Carriage: 137,290 Joint Works & Safety: 168,258,771 UMinning: 174,669 Community Centres: 271 District Plan Working Party: 425 (5 ) , 516

Contd. . . . . ¶j'F "fl • 'w rr '

— imms o (C0N!rD.....)

Music and. Dancing: 558,596 Rayleigh Consultative: 658 Dutch Cottage Management: 893 Rate Consultation: 393

COMMITTEES and EXPORTS OP Rayleigh Consultative and. Liaison: 181 Appointment of Standing Committees: 311,559 Appointment of Chairmen and Vice-Chairmen of Committees and Panels of Committees: 312 COMMUNITY CERTITh2S Rayleigh Grange: 39,236,612,613,799,800,897 freight House: 121, 179,232,369,493,815 Great Wakering: 271(2),426,7898 CQ1PULSCRY IMPR0TE2ENT See: UNFIT HOUSES COMPULSORY PURCHASE ORDERS Clementa Hall (Second Access): 443 Grange Village, Rayleigh: 443 Lancaster Road, Rayleigh; 496 COMPUTERS - USE OF Computerisation of Land Charges: 883 Computer Development: 899 CONFERENCES Recreation Management: 225 Essex Business Exhibition, Basildon: 274 C.I.P.F.A: 554 Association of District Councils: 680 CONSERVATION GRANTS Expenditure 1984/85: 4 Hochford Hall Barns: 182 CON!IERACTS Hardwick House, Rayleigh (lois) 13 Oxford Parade Car Parking, Ashingdon Road: 71 Castle Hall, Rayleigh: 122,233,238 Tender Opening: 174(3 Standing Orders: 174(5 Wheeled Bin Scheme: 216 Clements Hall — Phase TV: 240 Day Centre, Back Lane, Rochford: 291,421,906 Spa Court Lift Installation: 339,476,674,722 Repainting and Repairs, Gt.Wakering (1047): 355 Window Replacements, Essex Close (ioi): 355 Painting and Redecorating, Rayleigh (1048): 420 Housing at Pearsons Farm: 438,446 Painting — Little Wheatleys Estate (1050): 481 Goose Cottages, 5/22 Essex Close and Stambridgo Road (1057): 461 Replacement of Wooden Windows (1058): 431 Replace Central Heating Boilers (1056): 593 Bntton Court (Extension)(1O1O): 660,691,347,863 Contd CONTRACTS (CONT .)

Resurface Freight House Car Park 815 Land adjoining 64 Nelson Road, Rayleigh 836 Replacement of Windows (Contract 1080): 848 Invitation to Quote (Contract 1084 — Cleaning of Public Conveniences): 849 Supply of Black Refuse Sacks: 888

CONTRAVENTIONS See 'TOWN AND COUNTRY PLANNING - CONTRAVENTIONS'

COUNCI LLORS Mrs. P. Hawke: 77 P.J. Himfen - Resignation: 197 M.CL. Warner — Resignation: 197 A.L. Tate 288 t!Teach_Intl for new Members: 551 Role of Councillors in the Planning System: 642 Representative — Essex L.A. Supplies Consortium; 776

COUNCIL PROPERTY, PREMISES Selecting Contractors: 15 Painting Programme: 16 Function Catering: 40, 368 Rayleigh Civic Suite: 51, 539 Rayleigh Grange: 62, 84, q4 118 High Street, Great Wakering: 111, 336 Cleaning Staff: 167 Castle Hall, Rayleigh: 239, 271 (2) Commercial Sales: 369 Playing Fields: 487 Ashingdon Playing Fields: 501 , 804 C.E.D.A.R. Centre, Rayleigh: 543 Hockley Public Hall: 549 Gardens, Rochford Offices: 625 Betts Farm Estate, Hockley: 639 Fairview Playing Field, Rayleigh: 640, 704 Dutch Cottage, Rayleigh: 669 Freight House — Conservation Award: 702 Highmead Court, Rayleigh: 743 Rochford Depot — Central Store: 778 Hockley Primary School — Playing Field: 806 Day Centre, Rochford: 906

CRIME PREVENTION: 11 Glue Sniffing — Legislation: 199, 555, 854

CROUCH HARBOUR ACT 1974: 177, 199 DEEMED PLANNING CONSENTS Land Adjacent 64 Nelson Road, Rayleigh: 33, 320, 380 Great Wakering Playing Field: 99, 119, 443 Clements flail Playing Field: 99, 119 Rochford Information Technology Centre: 99, 176 A.P. Flats, Bramerton Road, Hockley: 99, 113 Market, Pooles Lane Car Park, Hulibriclge: 99, 155 Freight House, Rochford: 186, 199, 567, 610 A.P. Flats, Britton Court, Rayleigh: 320 Temporary Car Park, Grove Road, Rayleigh: 320, 380 Spa Court: 339, 763, 839 Britton Court, Rayleigh: 351 Back Lane, Rochford: 434 5 Wymarc Crescent, Rayleigh: 482, 700, 719 Spencers Nursery Site; 491 Turret House Farm, Rayleigh: 498, 732 Mill Hall, Rayleigh: 567, 610 312 Rectory Road, Rawkwell: 567 Clements I-Tall — Second Access: 675 Rawreth Playing Fields, Rawreth Lane: 763, 798 North Street, Great Wakering: 765 Purdeys Industrial Estate: 770 Rochford Depot - Central Store: 778

DELEGATION SCHEME Access to Council Property: 523

I ELECTIONS District Council: 429, 678 Register of Electors — Prosecutions: 679

EMPLOYMENT AND INDUSTRIAL DEVELOPMENT INITIATIVES See ROCHFORD ENTERPRISE MANPOWER SERVICES COMMISSION

ESSEX COUNTY COUNCIL Essex County Bill: 175, 514, 677, 704, 774 Coastal Protection Plan: 517 Womeris Aid Refuges: 853

ESTIMATES I Capital Programme 1984/5 4, 12, 37, 47, 69 80, 179, 435, 556, 673 Mill Hall Development: 36 Street Lighting: 417 Day Centre, Rochford: 421 The Drive and The Walk, Hullbridge: 636 Summer Play Schemes: 655 MEC Mobile Patrol Transport: 655 Architectural and Engineering: 688 FOOWAPHS No. 10 Canewdon: 243, 392 Essex Bill — Establishment of new Footpaths: 514 No. 10 Hockley: 635, 829 Footpath 23 (Ualwkwell): 830

PUI?AL ARRANGB!J}1NTS Mrs LL. Sampson: 350 GRABP MID LOAN REQUESTS Grant Aid to Outside Bodies: 49, 869 Rayleigh Grange Association: 39 Mr M. Smith (Athlete): 222, 263 Christmas Lighting - Rochi'ord Parish Council: 651 Assistance towards Litigation Costs: 870 GYPSIES 619, 699, 704, 746, 823, 907, 922 HACKNEY OMtRIAGES See also COMNITPEES Thorease in Pares 137(4), 173, 253, 290 Terms of Reference: 137 1 Licence Fees: 137 3 Plate No. 28: 137 2 Consultation Paper: 637

B1P.ATTH and SM'ETY Storage of Liquified Petroleum Gazes: 18 Noise Nuisance, 34/36 High Street, Great Wakering: 601

HIGHWAYS See also ThABTIC REGULATION ORDERS

General: 61, 64, 75, 91, 736, 831 Street Lighting: 61, 390, 417 The Drive and The Walk, Hulibridge: 66, 391, 636 Road Safety Review: 72, 140 Consultations with Essex County Council: 245 Consultation dttafts — Transport Policy 1985/86: 249 Heavy Lorry Routes: 254 B1013 —Access to Southend: 301, 389, 529, 638, 670, 704 Eastwood Road Improvements: 507 Ashingdon Park Estate: 507 Bramerton Road, Hockley: 508 South Fambridge Works: 510 Rayleigh Downs Road, Rayleigh: 644

HOUSING See: IWROVIIHffiNT GRANTS TJNPIT HOUSES MUNICIPAL HOUSING HOUSING BENEFITS HOUSE PURCHASE LOANS

Protection from Eviction: 353 Housing Strategy: 354 Housing and Building Control Act 1984: 592, 711

HOUSING BENEFITS General: 105 Benefits Review: 756

HOUSE PURCHASE LOANS Case 2786F: 24, 115 General: 103 Mortgage Interest Rate: 104 IMPROT4EMT GRANTS (:ousING) Capital Programme 1984/85: 12 Roof Insulation 14, 591 4 Russell Row, Canewdon: 26 King Georgets Close, Rayleigh: 478 2 Russell Row, Canewdon: 588 17 Queen flizabeth Chase, Roohford: 589 KEEP BRITAIN TIDY Report: 208, 840 Sponsored Litter Bins: 856 LAND Albert Road and Alexandra Road, Rayleigh: 6 Land adjacent to64 Nelson Road, Rayleigh; 55, 581, 661, 836 Land South of Woodlands Road, ilockley: 67 flaws Heath Allotment Site: 68 Land H/C Council Offices, Rochford: 81, 91 Kingley Wood: 126 Land between Rawreth and London Road, Rayleigh: 144, 193, 395 Land between Ethelbert and Tilverston Road: 146 Land between 108—110 High Street, Great Wakering: 251 Land adj. 21 London Hill, Rayleigh: 252, 744 Land at Bedloes Corner: 399, 497, 518 Land adj. Smuggler's Den, Hullbridge: 401 Land adj. 181 Rochford Garden Way: 402 Hambro Hill, Rayleigh: 425(6) Council's Land Requirements — Next 10 Years: 634, 671 t2unett House Farm and. Plumberow Avenue: 618 Purdeys Industrial Estate: 741 Land opp. Cagefield Road, Stambndge: 605 Play area - Cavershwn Parkmanns Way: 624 Land H/C 36 Pulpits Close, Hockley: e6o LEISURE FACILITIES Grove Road Open Space: 30, 31, 91, 127, 230, 373, 495 Rochford Pair: 34, 78, 91, 816 Wheelers Cycling Club: 35, 616 Tennis Centre, Temple Farm Industrial Estate, Southend: 98, 282 Indoor Bowls Centre Petition: 123, 231, 492 Equipment Hire Charges: 124 Kingley Wood, Rayleigh: 126 Hockley Woods: 128, 376,385, 499, 620, 621, 740 Inter-Ward Sports Competition: 129 Will�VIC Arts Week: 130, 63 Leisure Bus: 131 Rayleigh Mayday Fair; 145 Soap Box Derby: 261 Eastern Counoil for Sport and Recreation: 224, 731, 797 Playing Fields for Football Coaching: 227 Members and Officers Keep—Pit: 276 Essex Games Management: 271, 608, 669 Photographic Competition: 362 Allotment Competition: 364 Festival of Sport: 366, 486 Summer Play Scheme: 367, 617 Circuses: 374, 424 Cbildrens Playgrotind: 375 Rawreth Playing Field: 377 Future Land Requirements—Recreation: 500 Martin Girvan; 503 Tony Bishop: 504 St. John Fisher Playing Field: 627 Caravan Rally: 726 Recreation Grounds — Charges: 801 Gb. Wakering Recreation Ground: 802, 803 Asblrigdon P1ayinPield - BNX Track: 804 Spenoers Nursery: 807 Cleinents Hall — Use of Pool by Disabled Persons: 814 Rochford Show 1985: 818 Health Education in Workplace 874

LICENCES and LEASBS See also LAN]

Daws Heath Allotment Site: 68 118 High Street, Great Wakering: 111 Brocklands Gardens, Rayleigh: 133 Rochford Fire Station, South Street: 147 The Pitt Toothbrush, Rayleigh: 217, 597 Fish Ponds, Fendale Road, Rayleigh: 228 Crouch Caravan Park, Hulibridge: 345 Ashingdon Mcwiorial Hall: 379 Access to Council Property: 523 301 Ferry Road, Hullbridge: 525 ¶Purrett House Fan and Pluntberow Mount: 618 Garage in Quys Lane: 825

LISTEII)BUILDINGS (HISToRIc) Campaign for Registration: 284 Grant Aid: 557 MANPO SERVICES COMMISSION Roohford ITS: 44, 45

Community Programme: 63(3), 134, 168, 258(40), 272, 780, 902

Review of Thiployment Services 553, 900

ITS Workshop: 901

MABEETS Pooles Lane Car Park, Hallbridge: 83, 548

MSLLS ON W}HBII15 Rayleigh Meals on 1wheels: 885

MILL HALL Pu.ture Development, Estimates: 36 SJiIEVIC Arts Week: 130

MUNICIPAL HOUSING - 118 Housing Investment Programme: 106, 107 Britton Court, Rayleigh: 108, 218, 660, 691, 847, 863 Playing field site Great Wakering: 271(2) "Bell House", High Street, Gteat Wakering: 713, 775

MUNICIPAL HOUSING - GENERAL Rent Arrears: 11, 105, 212, 332, 472, 586, 843 L.A. Mortgage Interest Rates: 104, 471 House Renovation Grants: 107, 590 Housing for Mentally Handioapped: 116, 335, 443, 844 Lift Pembroke House: 214 D.O.E. Ciroular on Land for Housing/Green Belts: 248 Claim for Damages — Little \?dheatleys Estate: 267 Letting: 333 Housing Waiting Lists: 334 Rousing Investment Programme: 474 Housing and Building Control Aot 1984: 711 Painting to Counoil Dwellings 1985/86: 712 Homes for Er—mental Patients: 857

MUNICIPAL HOUSING - INI)]!VIDUAL 14 St. John's Road, Great Wakering: 338 Tenanoy No. 9236: 603 Tenancy No. 8381: 604 36 Pulpits Close, Hookley: 860

MUNICIPAL HOUSING - SALES 17 and 19 Southend Road, Roehford: 262 Sweyne Avenue, Hawkwell: 271, 340, 419 Contributions Towards Legal Costs: 846 OUTSIDE BODIES Subscriptions 1984/85; 48 Grant Aid: 49 Southend Health Council: 77, 178, 428 Grove Junior and Infants School: 178 Rochford. Port Health Authority: 207 Appointment of Representatives: 314, 315, 428, 896 N.E. Thames Regional Health Authority: 343 Essex Local Authorities Supplies Consortium: 776 National Housing and Town Planning Council: 777 Rayleigh Consultative Committee: 894 Rayleigh Chamber of Thads and Commerce: 895 PARKS SPORTS CENTRE Licensed, Bar: 38 Future Operations: 494, 811 Colf Practising Machine: 502, 725

PLMINING See TOIdN and COUNTRY PLAENTNG

PUBLIC CONVNIENCE Cleaning of: 849

PUBLIC 1ThALTR Piping of Ditches: 209 Straw Burning: 19, 599 Suspected Case of Anthrax: 574, 606 Castle Joiners, 34/36 High Street, Great Wakening: 718 Glue Sniffing — Legialation: 199, 555

PUBLIC OPEN SPACE Great Wakening: 32, 75, 375, 802 Brocklands Open Space: 41 Bye—Laws: 125 Hullbnidge Foreshore: 229 Plumberow Avenue: 400 Cagefield Road, Stambridge; 403 Pluxnberow Nount(N.A.F.P.): 425(8) Spencers Nursery: 491, 542, 807 Lancaster Road, Rayleigh: 496 Turret 'House Fan, Rayleigh: 498, 808 Seaview Drive, Great Wakening: 526 Land Acquisition — Turret Rouse Farm and Plum'berow Mount: 618, 732 Security: 622 Hockley Primary School - Playing Field: 806 RATES - GENEELAI District Rate 1984/85: 152, 169, 170 Irrecoverable Items 1983/84: 534 Consult at ions with Commercial Bate payers: 672 Rates Act 1984: 751 Rating and. Valuation Association Conference: 752 Discount for Prompt Payment of: 867 District Rate 1985/86: 904, 922 RATE U5JIEF Charities: 50, 158, 535 Bock ]Jene Church Committee: 650 Hockley Pu.blic Hall: 750 Charitable and other Organisations: 868, 887

RAYLEIGH, PARISH STATUS: 79

RAYLEIGH CONSERVATION .ABEA Removal of Telephone Pole, High Street, Rayleigh: 65

RII[B'USE COLLECTION and DISPOSAL Save—a—Can Scheme: 20 Wheeled Bin Scheme: 112, 216, 263, 585, 704 Sponsored Litter Bins: 856 Wheeled Bin Cleansing Service: 858

RIGHTS OF WAY Rear of 52 Rochefort Drive, Rochford: 594 Maintenance of: 826

ROACH VALLEY CONSERVATION ZONE Community Programme: 63(5), 134 Grove Road Woodland Management: 63 4 Verges: 63 7 Waters Edge Campaign: 6 5 Countryside Week: 356, 385 Report: 385, 512, 738 Countryside Commission — Grants: 513, 542, 556, 739

ROCEFOR]) ENTERPRISE R.I.P.A. — Hay Competition: C—View: 430, 552 Loan to Matchbox Toys: 444 &hibitions Working Party: 669(6)

ROCEPORD INFORMATION TECENOLOGY CENTFtE(I. T.E.C.) Use of Hockley School: 149, 273, 277, 289, 433, 540

781, 903 SEWERS See also SURFACE WATER

Poyttens/Spring Garden: 250 Provision of Foul Water Sewage: 404

SOtflMUTh AIRPORT: 550

SOUTEEiND IIF1LLTH ATJThORITY: 342, 598 Family Practitioner Committees: 681 Operational Plans 1985/87: 842

SPORT See LEISURE PACILITIFS

STAFF - ASP.T. and C. Post 1114: 57 supervisor(L. S. ): 58 Removal Expenses for Residential Wardens: 165 Sports Centre Manager: 235 I.T.E.C. Manager; 271, 425 Community Doctors: 344 S.E.E.cII.E.C. Superannuation Scheme; 415 Staffing Review - Planning and Leisure: 439, 656 Chief Officers — Conditions of Service: 440, 657, 784 Principal Assistant — Leisure: 560 Wardens - Wedgeiood Court: 654 Computer Directorate — Staffing: 686 Recreation Supervisor: Clements Hall: 689 Staffing — Finance Directorate: 758 Assistant Director Architecture: 759 Structural Engineer: 759

— GaThiRAL Authority to enter land: 3, 148 Appeals Panel: 56 Accomri4dation: 55(2), 409(5 Car Allowance Review: 55(3), 162, 409(6 Management Restructuring: 88, 95, 687, 757 Authority to Recover Rates: 159 Authority to Prosecute Car Parking Offences: 159 Staff Car Parking - Back Lane, Rochford: 275, 409(4) Racial Equality — Code of Practice: 416 Secondary lThBployment: 409(2) Honorary Examiner(Mr Stanford): 684 Presentation of Paper(Chief Executive): 685 Secretaries — Academie de Nontpellier: 753 Christmas Leave: 772 Report on Effective use of Resources: 773 Manpower Statement: 878 Staff Vacancies: 879 Two Month Dilbargo on Post Filling: 880 National Scheme of Conditions of Service: 881 D.T.P. — Revised Management Structure: 759, 882 Chief Officers Conditions of Servioe: 910, 924 - 1IAMLAL Cleaning Staff, Council Offices: 167 Staff Review — Leisure: 439 CA 23 — Premature Retirement: 541 DL 7 — Premature Retirement: 541

STMFDNG OIWERS ,ànien&nents to Financial 3.0.: 690

S!EREFT NAJ4IbTG Victoria Road, Rayleigh: 393, 511 Wedgewood Way, Ashingdon: 632 Development at Spencers Nurseries: 827

STREET TRADDIG: 349

SURFACE WATER See also SEJEB2 Rayleigh flood Relief Programme: 138, 383, 704, 727, 821 Kingsmans Pa Ditch; 139 Razreth Lane area: 246, 641 Poyntens/Spring Garden: 250 TO14N and COUNTRY PILAENING See also: CONSERVATION GRANTS R.V.C.Z. T & O.P. CONTI?AYENTIONS

Land r/o Council Offices, Rochford: 81, 91, 191 A.P flats, Braxuerton Road, Hockley: 99, 113, 714, 908 D.O.E. Circular on Planning Applications: 142, 180, 185 Rankins Fans - Development: 174 Acacia House, Rocthford: 184 The Rose Garden, Hockley: 187, 296 Comet Warehouse, Rayleigh: 194 Painbridge Works, South Panbrid.ge: 202, 289, 398, 510, 542 D.O.E. Ciroular on Land for Housing/Green Belts: 248 County Consultation draft — Transport Policy and Prograninies 1985/86: 249 Joint Housing Land Availability -. Study Group: 255, 270 Hotel — Locks Hifl, Roohford: 279, 434, 454 Houses, The Gattens, Rayleigh: 283 Booseys Nursery, Southend Road, Roohford: 293 Reliance Fan, Hullbridge Road, Rayleigh: 294 "TreehurstT' 28 Western Road, Rayleigh: 297 Land South of 66 Woodlands Road, Hockley: 304 Roohford. Telephone Exchange: 327, 425(9) N25 - Land Use Planning: 396 Grange Village, Rayleigh: 432, 443 Plots 1 to 9, Princess Gardens, Roohford: 450 29 to 49, Juableside Gardens, Hullbridge: 451 Land r/o The Beeohes, Western Road, Rayleigh: 457 296 Ask'ingdon Road, Iloohford: 458 Railway Goods Yard, Crown Hill, Rayleigh: 461 Rectory Farm, Fambridge Road, South Fambridge: 463 "Tinkers Field't, Hullbridge Road, Rayleigh: 465 Nurseries/Garden Centres — Policy: 520 Programme of Works (1Ingineering): 527, 832 Rawreth Industrial Estate: 582 Swimming Pool Covers: 577, 643 Draft District Local Plan: 664, 665, 704, 705 Scout Hall, Ark Lane, Roohford: 699 Tipping — Barling Hall, Barling: 716 Purdeys Industrial Estate: 741, 770 Power Plant, Basildon: 745 Land r/o 5 Fountain Lane, Hookley: 762 Orchard View, Wakering Road, Southend: 767 Town & County Planning, Basildon: 918

T01)N and COUNTRY PLANNTh& - CONThAVENTIONS Ribbonsdale Nursery, Rayleigh: 5 Shangri—La West Caravan Site, Hullbridge: 25, 151 25—29 West Street, Roohford: 299 Barling House, Barling Road, Little Wakering: 322 83 Alexandra Road, Great Wakering: 462 31A Seaview Drive, Great Wakering: 462 57 High Street, Rayleigh: 462 25 Abbey Road, Hullbridge: 462, 694 72 High Road, Hullbridge: 467 Lfllyville, Burlington Gardens, HuJibridge: 569 1 to 7 Timberwharf Cottages, Battlesbridge: 570 Rawreth Garage, Chelmaford Road; 571 Green, Rayleigh: 3 Warwick L 577, 643 Carport, adj to"Carpautexs Azins" gthrage, Rawreth: 578 493 Little Wakering Road, Barling: 579 54 Main Road., Hockley: 695 65 Coldsworbhy Drive, Great Wakering: 791, 917 Ricbra, Lower Road, Hockley: 912 Rayleigh Indoor Market, 89 High Street: 913 Land North of Little Wheatleys Chase: 914 Newhall Farm, Lower Road, Hockley: 220 TOURISM Development of: 365, 730 Salon IDe Gastromie — Brugges; 683 Rochford Railway Station: 742

TRAEPIC EGD1ATION ORDERS See also HIGHWAYS

Eastwood Road Crossing: 61, 75, 91 Hulibridge Road/Rawreth Lane junction: 61, 75, 91, 189, 507, 736 Heavy Lorry Routes: 143, 254 Hambro Parade, Rayleigh: 189 Nortimer Road, Rayleigh: 189 Various Highway/Traffic Matters(See Report): 245, 386, 387, 831 Rayleigh Traffic Experiment: 387, 835 Purdeys Industrial Estate: 388 Junction Plumberow Avenue/Greensward Lane: 406, 737 Oxford Parade, Ashingdon: 509, 834 High Street, Rayleigh: 530, 645 Prohibition & Restriction of Waiting Orders: 828

¶L'R'gE]S Tree Preservation Orders: 148 Land South of 66 Woodlands Road, Hockley: 326 Beolcuey Wood: 524 Land adjacent AWA Depot, Creeksea Road, Canewdon(T.P.O. 6/83): 693

TWINNING - Report: 174(1 Haltern Visit: 174(1 Burgermeister of Haltern — Council Visit: 706 TJNYIP IIOUSES 3 Russell Bow, Canewdon: 22 Policy: 85 49 St. Jobnts Road, Great Wakering: 337, 477 2 Russell Row, (Janewdon: 841

UNTIDY SITES Land junction of Grove Road/Trinity Road, Rayleigh: 321 Statutory Powers: 519 VEETOLES and. PLANT Replacement mind: 54 Wheeled Bin. Lifting System: 263, 875 Photocopier — Old House: 412 Replacement of Oar Park Ticket Machines: 536 Sale of Surplus Plant: 538, 877 Refuse Vehicles — Maintenance: 755 Replacement of Motor Mower: 876 Reversing Accidents Involving Refuse Vehicles: 884

V]]CEFIENTS TV (AN01mT) Kingamans Pam Ditch Scheme(3,OOO): 139 Rayleigh Flood Relief Scheme(€2,400): 138 Freight House(€3,000): 156 Salaries and Wages(Health and Housing)(6,7oo & £7,900): 211, 263 Housing Revenue Account(1138,000 & £229,000): 211, 263 Members' Express/salaries and Wages(3,80O): 260 Concessionary Fares(2, 300): 260 0tr Park Pees/Websters Way and Approach(Z6, 500): 260 Printing, Stationary and Advertising (Finance Department) (7,000): 260 Wheeled Bin Lifting System(6,400): 263 Leisure Services (fl7,400): 263 WAflIRDTG SPORTS CENThE Extension: 271(2), 810 ROCHFORD DISTRICT COUNCIL MINUTES

1984

March (Part 1) ROCHFORD DISTRICT COUNCIL

Minutes of the Policy and Resources Committee

At a Special Meeting held on 1st March, 1984. Present: Councillors A.J. Harvey (Chairman), M.N. Anderson, R.H. Boyd, Mrs. L.M.A. Campbell—Daley, Mrs. P. Cooke, L.K. Cope, B.A. Crick, R.D. Foster, J.A. Gibson, Mrs. Jo Jones, Miss B.G.J. Lovett, Mrs. J.M. Munson, R.A. Pearson, J.A. Sheaf, C. Stephenson, A.L. Tate, B. Taylor, J.P. Taylor, T.J. Warner and D.C. Wood.

ApoIoges: Counciilors T. Faweli and J.E. Nokes.

Visiting: Councillors C.B. Alger, W.H. Budge, E.E. Daley, Mrs. J. Faw'ell, B.T. Grigg, Mrs. P.E. Hawke, M.J. Jones and R.T. Stephens.

169. MAKING THE RATE 1984/85 (Minute 152/84)

Consideration was given to the report of the Director of Finance as contained in the Revenue Estimates Book 1984/85.

Various items in the budget were discussed by Members and the Committee congratulated the Director of Finance and his staff on the preparation of the estimates.

RECOMMENDED That the General Rate, including the requirements 6f the Parish Councils, be fixed for the year ending 31st March, 1985 for all purposes chargeable according to law, such General Rate to be charged on each pound of rateable value in the Valuation List or proposal to amend such list and levied on such hereditaments within the district of Rochford at the rate in the £ for the respective areas, all as specified in the appended schedule. (708) (DF)

D98256 C p GENERAL RATE LEVIES — 1984/85

1Pih or District County Parish TOTAL Mixed + Mixed + Mixed + Domestic ÷ GENERAL 'jlistrict Purposes Purposes Purposes Properties Properties Properties Properties RATE (Class 1(8) (Class 1(4) (Class 1(2) (Class D) p p p p p p p p

Ashingdon 16.1 141.0 2.6 159.7 157.4 155.1 150.5 141.2 Canewdon 16.1 141.0 1.9 159.0 156.7 154.4 149.8 140.5 Gt. Wakering 16.1 141.0 3.7 160.8 158.5 156.2 151.6 142.3 Hawkwell 16.1 141.0 2.0 159.1 156.8 154.5 149.9 140.6 Hockley 16.1 141.0 3.0 160.1 157.8 155.5 150.9 141.6 Hullbridge 16.1 141.0 2.0 159.1 156.8 154.5 149.9 140.6 Rayleigh * 16.5 141.0 — 157.5 155.2 152.9 148.3 139.0 Roach Group 16.1 141.0 2.2 159.3 157.0 154.7 150.1 140.6 Rochforcl 16.1 141.0 2.1 159.2 156.9 154.6 150.0 140.7 Staimbridge 16.1 141.0 1.9 159.0 156.7 154.4 149.8 140.5 Sutton 16.1 141.0 2.4 159.5 157.2 154.9 150.3 141.0

* O.4p is levied in Rayleigh as a special + Section 48, General Rate Act 1967 as amended by Section 33, Local expense to cover expenditure on concurrent Government, Planning and Land Act 1980 provides for the reduction functions, i.e., Allotments, in General Rate Poundages levied on domestic and mixed hereditaments Cemeteries, Footway Lighting, Public by the following amounts:— — Halls, Recreation Grounds and Bus Class D Domestic hereditaments — Shelters (Minute 567/75). Grant the standard amount 18.5p Class M2 — A mixed hereditament in respect of which the rateable value attributable to the parts used for domestic purposes is greater than one half Grant — half the standard amount 9.2p Class 1(4 — A mixed hereditament in respect of which the rateable value attributabla to the parts used for domestic purposes is greater than one quarter but not greater than one half Grant — one quarter of the standard amount 4.6p Class MB — In the case of other mixed hereditaments Grant — one eighth of the standard amount 2.3p

S . . S ROCE-IFORD DISTRICT COUNCIL

Minutes of the Council

Atan Extraordinary Meeting held on 1st March 1984. Present: Councillors Miss B.G.J. Lovett (Chairman), C.B. Alger, H.N. Anderson, R.H. Boyd, W.H. Budge, T.H. Burt, Mrs. L.14.A. Campbell—Daley, Mrs. P. Cooke, L.K. Cope, B.A. Crick, 5.11. Daley, T.L. Dean, Mrs. .J. Fawell, R.D. Foster, LA. Gibson, B.T. Grigg, P. Owinnell, A..]. Harvey, Mrs. P.11. Hawke, P.R. Helson, Mrs. Jo Jones, M.J. Jones, Mrs. J.M. Munson, R.A. Pearson, J.A. Sheaf, R.T. Stephens, C. Stephenson, A.L. Tate, B. Taylor, J.P. Taylor, T.J. Warner, and D.C. Wood.

Apologies: Councillors T. Fawell, J.E. Nokes and 11.8. Whitworth. I

170. MINUTES OP COMMITTEES

Committee Date Minute No.

Policy & Resources 1st March 169

Making the Rate 1984/85 (Minute 169)

The Chairman of the Policy and Resources Committee made the following statement :—

"Once again I have pleasure in presenting for approval the Council's budget.

This year's exercise has proved the most difficult since the reorganisation of local government in 1974. Although it is now widely acknowledged that the national economy is growing at a healthy rate, the latest Government Public Expenditure White Paper which was published two weeks ago, proposes a continuing squeeze on local authority spending. Grant aid through the Rate Support Grant has been reduced and penalties for overshooting Whitehall spending targets have been increased significantly for 1984/85. In the current year, Rochford's block grant will meet about 40% of net General Rate Fund expenditure, but for the next year this will reduce to only 36%. This gap must be bridged by the local ratepayer and the 7% district rate increase which is before you this evening is attributable largely to the grant reductions which have taken place. Nevertheless, Cotncil spending in 1984/85 is within both the centrally assessed target figures and, unlike many other local authorities, no grant penalties will be incurred.

This situation has only been achieved after a most critical examination of expenditure and income which has resulted in some desirable capital projects having to be deferred and some growth items being deleted from the revenue budget. Despite this, the Council's plans for next year still include a range of service improvements and capital schemes of which the District can be justifiably proud. Council

Before making reference to these, I should like to mention two most welcome features which have helped to keep the Council's costs within the Government target. Interest rates are a full percentage point lower than last year, which reduces the cost of servicing existing debt and also controls the impact of borrowing to meet the cost of the Council's ambitious capital works programme. Secondly, the general rise in prices has slowed down since last year and reflects the Government's determination to reduce inflation.

Turning to the Council's plans for next year, I should like to deal separately with capital and revenue. Despite Government restraints, the Council's capital programme provides for an investment of more than £3 million. 1984/85 will see the completion of three Aged Persona housing schemes in the High Street, Great Wakering, Saucerfield, Ashingdon and Britton Court, Rayleigh. These projects will provide 94 units of much—needed accommodation. In addition, nearly £400,000 will be spent on a number of general Council house improvement schemes which will maintain the high standards achieved for our tenants. On General Rate Fund projects, the completion of the Day Centre in Rochford will take place, together with improvement works at Castle Hall in Rayleigh and the next phase of lmprovement8 to the Mill Hall. The completion of the fourth phase of Clements Hall will take place in September 1984, representing an investment of £1.4 million and the construction of the second access to the Complex will provide considerable relief for residents in the area.

A number of service improvements are also included in the revenue budget, although at a time when public expenditure is under increasing scrutiny, it is inevitable that some desirable developments have been deferred for the time being. Improvements include better standards of verge maintenance and street cleansing. Manpower Services Commission schemes on the Community Programme, Youth Training and the opening of the Rcchford Information Technology Centre represent a considerable contribution to employment in the District. The permanent introduction of the wheeled bin refuse collection system; in the pilot scheme area and the extension of the system into another part of the District will mean that by the end of 1984/85 nearly one third of domestic properties will be covered by the scheme. I am delighted that 1984 will see Rochford acting as hosts to the Essex Games in September and continuing our trail—blazing on computer services the Computer Centre will take over the running of the "C—View" community intonation project. Increased provision will also be made for the maintenance of the Council's housing stock.

So much for our achievements — but what about the cost? The district rate increase of fractionally over a penny in the pound will cost "Mr. Average" ratepayer just another five pence a week. The County precept has also increased by 77, giving an overall rate rise of a little over 50 pence per week to the average ratepayer. Without the reduction in S OOO33 Council

Government Grant, the increase would have been much lower, but it still represents good value for the ratepayer's money.

Insofar as the District Council is concerned, I am delighted as your Leader to be associated with such a forward—looking organisation which is still achieving a growth in facilities when so many other authorities are charging more for a lower standard of service provision.

Madam Chairman, Members of the Council, I now formally move the General Rate for Rochford District Council for the year ending 31st March 1985 as set out in Page (vi) of the budget presented before you."

The motion having been formally seconded, and having discussed Members' suggestions, it was

Resolved that Minute 169/84 be received and the recommendation contained therein be adopted. (708) ROGHFORD ISTRICT .COUNCIk

Minutes of the Policy and Resources Cmittee

At a meeti& held on 6th March 1984. Present: Councillors A.J. Harvey (Chairman), M.N. Anderson, R.1-I. Boyd, Mrs. L.M.A. Campbell—Daley, Mrs. P. Cooke, L.K. Cope, T. Pawell, R.D. Foster, J.A. Gibson, Mrs. E.M. Heath, Miss B.G.J. Lovett, Mrs. .J.M. Munson, R.A. Pearson, C. Stephenson, A.L. Tate, B. Taylor, J.P. Taylor and D.C. Wood.

Apologies: Councillors Mrs. Jo Jones, J.E. Nokes, J.A. Sheaf

and TJ. Warner. - Visiting) Councillor E.E. Daley. 171. MINUTES

Resolved that the Minutes of the meetings of 24th January, 23rd February and 1st March 1984 be approved as a correct record and signed by the Chairman.

172. MONITORING OF PERFOR�1ANCE

j) Policy and Resources Committee—Meetings of 4th October and 13th December

Q) Council — Meetings of 18th October and _OthDe

The Committee were satisfied that all necessary action had been taken. Minutes 163, 417, 646, 648, 647, 844, 847 (b), 854, 856, 858, 863, 868 and 869 (b) were carried forward.

With regard to the proposed housing development on the Great Wakering former School Playing Field site (Minute 860) the Committee agreed a suggestion of the Chairman that it would be valuable for the Council's Community Centres Panel to discuss this scheme and the Community Centre proposals with the Great Wakering Parish Council, if possible on 28th March.

The Committee noted that tenders for the wheeled refuse bins (Minute 866) had been opened and that a report would be made to the next meeting of Health and Housing Services Committee. (21210)

173. MINUTES OF CQNITTEES

The Committee received the following Minutes:— Policy and Resources Committee

Committee Date Minute Nos.

Planning Services 7th February 96—100

Health and Housing Services 14th February 101—116

Leisure Services 16th February 117—134

Development Services 21st February 134A—151

Hackney Carriage Panel (Minute 137/84)

At the request of the Chairman of the Development Services Committee it was,

RECOMMENDED That the following Recommendation (2) be added to Minute 137:—

11(2) That with effect from 1st April 1984 the authorised fares in Rochford District for Hackney Carriages and those Private Hire Vehicles fitted with meters be as follows:—

For the first mile or the first 10 minutes (or a combination of parts of such distance and time) £1.00

For each additional 1/16th mile or each one minute (or a combination of parts of such distance and time) Sp

EXTRA charges in respect of luggage, animals and additional persons to be discontinued.

ADVANCE booking charge to be discontinued.

EXTRA charges for hirings begun between 10 p.m. and 6 a.m. and also on Sundays and Bank Holidays and at Christmas and New Year to remain the same." (897) (SEC)

Finance & Personnel 28th February 153—168

174. PANEL REPORTS

RECOMMENDED That the following appended reports and the recommendations contained therein be adopted.

Panel Date Recommendations in Paragraphs Numbered

Chairman's 2nd February 2,5 aqd 6

Twinning 2nd February 1

Audit 15th February 5 and 8

Twinning 24th February 1

M001J32 Policy and Resources Committee

175. PROPOSED ESSEX COUNTY BILL

The Committee considered the appended report of the Solicitor to the Council.

The Chairman mentioned that concern had been expressed over the proposal to introduce new powers to prohibit horse riding on public footpaths as there was already a shortage of riding facilities in the District and that these new restrictions could lead to road safety problems with more riders taking to the roads. He therefore suggested that the County Council should be urged to expedite the commencement of the review of public paths to achieve more riding facilities.

RECONMENDED That the provisions of the Essex County Council Bill be noted, and the County Council be informed that this Council has no comments to make thereon other than those previously made by the Solicitor, save that the County Council be urged to commence the review of public paths with a view to the establishment of more bridleways. (2191) ' (SOL)

176. DEEMED PLANNING CONSENT — ROCHEORD INFORMATION TECHNOLOGY CENTRE (ITEC) (Minute 9974)

The Secretary to the Council reported that this application had now been considered by the Planning Services Committee.

Resolved that, for the purposes of Regulations 4 (5) of the Town and Country Planning General Regulations 1976, the development referred to above be carried out subject to the condition in Minute 99/84. (917) (DTP)

177. CROUCH HARBOUR ACT 1974

The Solicitor reported that Section 15 (1) of the Crouch Harbour Act 1974 provided that Essex County Council might, at the request of the Crouch Harbour Authority, include in any Bill which they might promote in Parliament provisions for the benefit of the Authority, or related to the exercise of the Authority's powers and functions. At a recent meeting of the Harbour Authority it had been decided to consult all bodies represented on the Authority to consider whether there were any provisions which they wished the Authority to request the County Council to include in the proposed Essex County Bill.

The Crouch Harbour Authority's jurisdiction extended over all salt water rivers in the District, inland as far as Stambridge Mills on the River Roach and near to Wickford on the Crouch, and included all river banks and sea shores below high water mark. The various areas of the rivers and creeks within the District were adequately managed by the Harbour Authority and in recent years there had been few, if any, matters connected with the rivers which had given the Council cause for concern.

9283 Policy and Resources Committee

RECOMMENDED That the Crouch Harbour Authority be informed that this Council does not wish to suggest any items for inclusion in the proposed Essex County Bill. (2191) (SOL)

178. REPRESENTATION ON OUTSIDE BODIES

The Committee considered the vacancies in the Council's representation on the Southend Community Health Council and the Grove Junior and Infants' School Governing Body.

RECOMMENDED That Councillor Mrs. P.Cooke be appointed to the Southend Community Health Council and that Mr. I.M.Edwards be nominated as a Governor of the Grove Junior and Infants' School. (231) (SEC)

179. CAPITAL PROGRAMME 1984/85 — FREIGHT HOUSE, ROCHYORD (Minute 121/84)

The Secretary reported that the Leisure Services Committee were recommending approval to a scheme of alterations to tht Freight House which would provide for a store and compound area and for an additional staircase linking the main hall with the bar in the Pullman Suite.

Whilst the cost of the store and compound could be met from current estimates, no provision existed for the installation of the staircase. The Leisure Services Committee had therefore asked this Committee to agree to the admission of the staircase worlsto the Capital Programme for 1984/85 in the event of there being any slippage in the approved programme.

RECOMMENDED That this project together with the other deferred schemes, be considered further in the event of any slippage occurring in the 1984/85 Capital Programme. (435) (Ifl)

180. CENTRAL GOVERNMENT ADVICE ON TI "PUBLICATION BY LOCAL AuTHORITIES OF INFORMATION ON THE HANDLING OF PLANNING APPUCmONS"çptinute 142/84)

Further to Minute 142 it was,

RECOMMENDED That in future annual cycles of meetings provision be made for 14 or 15 meetings of the Planning Services Committee and that an additional meeting of that Committee be held on 26th April 1984. (158) (SEC)

181. RAYLEIGH CONSULTATIVE/LIAISON COMMITTEE

The Commitee considered the appended report of the Chief Executive on the proposed establishment of a Consultative/Liaison CommIttee for Rayleigh. S 009264 Poliy and Resources Committee

Members welcomed the proposals and felt that the new Counniteee should make its own arrangements for proper records to be kept of its proceedings. If required, the District Council might appoint a small number of Members to meet occasionally with the new Committee to discuss matters of joint interest. It was suggested that this facility was not available to Parish Councils but the Chairman indicated that he felt that the District Council would always wish to have discussions with any Parish Council who sought liaison. He added that he had accompanied the Chairman of the Council on visits to the different Parish Councils in the District and that a meeting with the Parish Councils Liaison Committee might provide a fitting conclusion to the Chairman of the Council' s initiative.

It was agreed that the new Committee should be added to the circulation list for the supply of Council documents and information.

Members were concerned that the Council should assist the dew body with free meeting accommodation at the Civic Suite and authorised the Chief Executive to approve reasonable requests for photocopying or other office services.

The Chairman of the Committee mentioned that representations had been received from the Louis Drive Estate Residents' Assoctiation that they should be represented on the new Committee but Members took the view that, whilst it- was a matter for the new body, the three organisations were already representative of Rayleigh interests in general and that there was a danger of the new organisation becoming unwieldy and unrepresentative.

RECOMMENDED (1) That the arrangements for the establishment of the Consultative/Liaison Committee for Rayleigh be approved.

(2) That the Chief Executive be authorised to approve reasonable requests for assistance with photocopying and other office services.

(3) That the new Committee be allowed to meet at the Civic Suite at no charge for the accommodation. (4481) (CE)

182. LOCAL AUTHORITIES HISTORIC BUILDINGS ACT 1962 APPLICATION FOR FINANCIAL ASSISTANCE. ROCHFORD HALL BARNS (GRADE f LISTED - SCHEDULED MCTMON1JITI) CONVERSION TO FOUR RESIDENTIAL UNITS. MR. M. E. CINNS

The Directors of Finance and Town Planning reported in confidence on an application for financial assistance with the proposed renovation of Rochford Hall Barns which the

applicant was seeking in view of the refusal of the - Poliqy and Resources Committee • Department of the Environment to make any grant towards the cost. It was noted that the Council's funds were fully committed in 1984/85 and that the capital allocations for future years were an unknown quantity. In seeking additional assistance from the Council, the applicant was also asking to be exempted from the grant condition requiring re—imbursement on sale of the grant—aided property.

Members were reminded that thc Barns formed part of a Grade I Listed complex which had national as well as local interest and that the areas to be converted under the scheme comprised a scheduled ancient monument. The disposal of the four residential units to be created under the conversion scheme was vital to the viability of the applicant's project.

The Committee considered that in view of the Council's financial position and the historic importance of the Barns, a further approach should be made to the Department of the Environment stressing this Council's support of the proposals and seeking their financial involvement.

RECOMliENDED That the Officers pursue the matter with the Department of the Environment accordingly and report further in due course. (ROC/578/83) (DTP)

. 000266 AGENDA ITEM 6

ROCHFORD DISTRICT COUNCIL

POLICY AND RESOURCES COMMITTEE — 6TH MARCH 1984

REPORT OF THE CHAIRMAN? S PANEL

At a meeting held on 2nd February 1984. Present: Councillors A.J. Harvey (Chairman), Mrs. P. Cooke, L.K. Cope, R.D. Poster, J.A. Gibson, Mrs. Jo Jones, Miss B.G.J. Lovett, Mrs. J.N. Munson, R.A. Pearson, J.A. Sheaf, A.L. Tate, B. Taylor, J.P. Taylor and

D.C. Wood. -

1. COUNCIL CYCLE ENDING — 13TH MARCH1984

The Panel noted that the following reports would be made to Committee in the current cycle:—

Committee Date Report

Health and Housing (i)Housing Investment Programme. Services 14.2.84 (MT)

(ii)Mortgage arrear case.(DHII)

Audit Panel 15.2.84 (i)Auditors? report. (CE)

Leisure Services 16.2.84 (i)Grove Road P03. (DL)

(ii)Visual display on work progress undertaken by MSC in woodland areas. (DL)

Policy and Resources (Special Meeting) 21.2.84 (i)Rate target 1984/85. (IC)

Development Services 23.2.84 (i)DOE planning circular. (DTP)

(ii)Road Safety Review report. (DTP)

(iii)P4lic consultation on the proposea Grange Development; MAFF land between Rawreth Lane and London Road and French Kier suggestions for their land off Little Wheatleys Chase. (DTP)

(iv)Virements — Pearsons Farm Culvert and Kingsman Farm Ditch. (DF)

Finance and Personnel 28.2.84 (i)Rochford YTS Consortit.mi.(CE)

9267 2. CLEMENTS HALL — EXHIBITION FACILITIES

It was reported that the National Flower/Horticultural Association was seeking a venue for its National Exhibition in June 1986. The organisers had visited Clements Hall and were impressed with the building.

The booking would run from Monday to Saturday and many of the facilities normally available would have to be closed. Members were concerned that the recreational use would not be available to the public. Visitors to the Exhibition were expected to number over 20,000 and whilst there would be some loss of revenue from the closure of the sports uses there would be considerable increases in income from the bar and cafeteria.

The organisers had sought information as to the likely hire charges and the Director of Leisure was to have further discussions with them.

REC0MMENDEI That the Council indicates its interest in staging this Exhibition at Ciements Hall, subject to a report being made to the appropriate Committee on the letting charges and other arrangements. (6441) (DF and DL)

3. MANUAL WORKERS' PAY— 1983 AWARD

A question was raised regarding the 1983 National Pay Award for manual workers and Councillor J.P. Taylor reported on the current position of negotiations.

4. PROGRESS CHARTS

The Panel received progress charts on the Council's land transactions; contracts; planning and enforcement action and court work and litigation.

The Solicitor stated that he intended to submit future progress charts showing the position overall as opposed to the legal situation only, and the Panel agreed to this change of format.

5. RANKINS FARMS - PICK—YOUR-OWN/LEISURE DEVELOPMENT

The Director of Town Planning reported upon an approach from Rankins Farms Limited for a "Pick—your—Ownt' farm produce development with leisure facilities adjoining Stainbridge Mills.

Members were cautious about the possible precedent for development on any scale of this site, bearing in mind its Green Belt location in the Roach Valley Conservation Zone and the Essex Coastal Protection Zone.

In flew of the attractive character of the site and its buildings it was thought that a Building Preservation Notice on 'Broomhills' and appropriate Tree Preservation Orders should be served.

Some sympathy was expressed for enhancing the "Pick—your Own" facility1 an activity directly related to the farming activities, but since there were no definite proposals against which to judge this the Officers were authorised to investigate the matter further.

RECOMMENDED That the Officers report further following consultations. (8315) (DTP) OOtL6B 6. GYPSY CARAVAN SITES — PROVISION OF SITE(S)

The Management Team reported that a Working Party of Officers had been considering the need to provide a permanent gypsy caravan site within the District. The position had changed since the matter was previously before the Council in that the County policy was to provide a site itself if a District Council had not done so.

Having examined the number of occasions when gypsies had stopped in the District it seemed that there was no justification for providing a site for Rochford on its own but that a site provided jointly with Southend on the District boundary might be the proper course to follow.

Members considered a suggested location which they asked be considered with Southend—on--Sea Borough Council to learn their initial reaction to the proposals before reporting further on the matter to the Health and Housing Services Committee.

RECOMMENDED That the Officers proceed accordingly. (13823) (MT) ROCHFORD DISTRICT COUNCIL

POLICY AND RESOURCES COMMITTEE —_611 MARCH 1984

MINUTES OF THE TWINNING SUB—COMMITTEE

At aNeeting held on 2nd February 1984. Present: Councillors Miss B.G.J. iJ&'€t (Chairiiian), R.H. Boyd, Mrs. Jo Jones, 3. A. Sheaf, B. Taylor and D.C. Wood.

1. HALTERN — ROCI{FORD TWINNING The Chief Executive reported upon provisional arrangements which have been made for the Twinning visit of the Haltern delegation to Rochford on the week—end 9th—lith March 1984.

The Panel were advised that a party of approximately 50 representatives of the Haltern Council and interested organisations from that District would be visiting Rochford, and would be accommodated, with the exception of the off icidi Civic, party in the homes of residents of Rochford with a similar interest in twinning.

The purpose of the week—end was to enable the people of the two communities to meet and get to know one another, to enable the visitors to have a brief glimpse of the Rochford District and to formalise the twinning links.

With these aims in mind, a draft programme of events had been prepared, details of which were circulated to each member of the Panel for discussion.

The Chief Executive reported that the total estimated cost of the arrangements, including preparation of appropriate official gifts of exchange to the Haltern town, Civic hospitality and refreshments for the ilaltern visitors and their hosts during the visit, coach hire, hotel accommodation etc. was £1,500, which would be met through virement from another expenditure head where there was an appropriate saving in the current year. In addition, it was anticipated that a substantial grant would be forthcoming from the British Council towards the authority's expenditure in this connection.

The Panel discussed the arrangements and programme in detail indicating that they would wish to include within the itinerary, so far as was possible within the limited time available, wide a cross—section of activities and characteristics of the District of Rochford. Where possible, the programme should include such features as the rich historical heritage of the District, by way of local churches etc., equestrian and sailing activities, unusual

000270 features such as Foulness Island, agriculture and woodland areas, and a limited period to visit local shops. En this connection, the Chairman referred to enquiries she had made in an endeavour to elicit the involvement and ccroperation of local traders.

The members of the Panel expressed their total agreement to the proposed arrangements and programme of events incorporating the suggestions made, and agreed that the details should be submitted to an early meeting of the Twinning Liaison Committee which included representatives of the interested organisations within the Rochford District.

KECONMENDED That the arrangements, as outlined above and containiUwithin the attached programme of events be approved.

. 000271 AGIIINDA 1ThM(

ROCHFORD DISTRICT COUNCIL

Minutes of Audit Panel held on 15th February 1984. Present: Councillors A.J.Harvey (Chairman), J. Gibson, D.R. Helson, J. Sheaf, A.L. Tate, B. Taylor.

1. MINUTES OF TIlE MEETING OF 11TH JANUARY 1984

These were agreed.

2. APOLOGIES FOR ABSENCE

Apologies for absence were submitted on behalf of Councillors J.P. Taylor and D.C. Wood.

3. TENDER OFENING

The Panel considered an Internal Audit report detailing problems in connection with the receipt and opening of tenders for a contract. Members were critical of the action of the Principal Assistant (Legal) in allowing such a lapse of time before taking any positive steps. The Panel were satisfied that the action taken in subsequently opening the tender was correct but were concerned that had the tender not been opened, accusations of maladministration could have been made. Assurance was given that procedures had been strengthened.

4. INTERNAL AEJDIT REPORT FOR 6 MONTHS ENDING 30TH SEPTEMBER 1984

The report was considered and discussion took place regarding the merits of telephone call logging equipment.

5 • FINANCIAL STANDING ORDERS — CONTRACTS

The Chief Executive reported that Financial Standing Orders relating to contracts had been extensively reviewed and the proposed revisions were attached.

The financial limits contained therein had remained unchanged since 1978 and it was considered reasonable to double the previous figures to take account of inflation. In the circumstances it seemed logical also to raise all other financial limits contained elsewhere in Financial Standing Orders and Financial Regulations and for all such limits to be periodically adjusted to maintain them at a constant real level.

The remaining Financial Standing Orders and Financial Regulations would be similarly reviewed in the near future.

RECOMMENDED (1) That the revisions to Financial Standing Orders relating to Contracts as attached be agreed.

(2) That all financial limits contained elsewhere in Financial Standing Orders and Financial Regulations be doubled. 000272 (3) That authority be delegated to the Director of Finance to adjust all financial amounts contained in the Financial Standing Orders and Financial Regulations annually by reference to the Retail Price Index.

6. LICENSED BARS

The Panel considered the report of the Chief Executive, and were reassured to note that subsequent stocktake results had proved satisfactory.

7. TRE ACCOUNTS ANT) AUDIT REGULATIONS 1983

The report of the Chief Executive and the Director of Finance was noted.

8. EMPLOYEES CODE OF CONDUCT

The Panel considered the report of the Chief Executive and were in agreement with the principles contained within the proposed code. Discussion took place on the use of the words 'should' and 'must' within the code and suggested that the use of these words be clarified by the Officers before consideration of the Code by the Joint Staff and Joint Works Panels.

RECONMENDED That the Code of Conduct be submitted to the J6int Staff and Joint Works Panels.

9. CLENENTS HALL SPORTS CENTRE—IRREGULARI TIES The Chairman proposed deferment of this item as further information was becoming available which would warrant detailed discussion at a later date. This was agreed.

10. EXTERNAL AUDIT REPORTS —

A. CONTRACT PROCEDURfl

B. INTERIM AUDIT 1982/83

The Panel agreed that the document on Contract Procedures should be considered first of the two and that this take place at a single meeting. The Interim Audit document would then be discussed at a subsequent meeting when ti e permitted.

. 000:73 . . . . 3.6 The inclusion of items in approved revenue estimates capital programmes shall constitute authority to incurjbh expenditure save to the extent to which the Fznp4 and PersonnelCommittee for the Council shall haV'jñaced a reservation on any such item or items Expeture on any such reserved items may be incurred only,athen and to the extentthat such reservation has been rZtived. 3.7 The FinanceandPersonnelComij&e shall from time to time keep the Council infornjpas to the state of the Council's finances and shall on the accounts of each financial year assoon as jØiblo. 3.8 Wherea committee pbses (i) anew policy,qV (ii) a variation_prexisting policy, or (iii) a variatj9lIinthe means of time-scaleof implementing exisjp(policy whichfiffects or may affect the Council's finances, it shall sub_pitt a report detailing the financial effectsto the Finance Personnel Committee which shall report thereon to the council.

4. Standing Orders RStlng toContracts

Statutory Requkements

Attention is drawn to Section 135, Local Government Act 1972 which provides as follows: (a)A local autbonty may make Standing Orders with respect to The making of contracts by them or on their behalf (Li) A local authority shall make Standing Orders with respect to the making by them or on theirbehalf of contracts for the supply cYf goods or materials or for the execution of works. (c)Standing Orders made by a local authority wtih respect to contracts for the supply of goods or materIals or for the execution of works shall include provision for securmg competition for such contracts and for regulating the manner w which tenders are invited, but may exempt from any such provision contracts for a price below that specified in Stand- lag Orders and may authonse the authority to exempt any contract from any such provision when the authority are satisfied that the exemption is justified by special dr. cumstances. "1 (d) A person entering into a contract with a local authority shall not be bound to inquire whether the Standing Orders 33 1. Add. after 'tpntatThn C jiefiitbon.. C of the In taoea (ctrntract) stealingGreene 'contract' fl authority which apply to the contract have been be defined as C complied with, and with on wnit±en, for the 1%-i non-compliante such orders shall 'kay xrrangeeatLt, verbol not invalidate any contract entered into by or on behalf a. Purclrioe of &Dodo, moterinle, eupplies or equipment; of the authority. b, Erecutiot of ',,orhe of maintenance, rapain or coratr2ctiOn c, Supply ef cay convict.t in these Contracts Standing Orders limits of value or amount quoted are exclusive of any taxes and levies and other charges reclaimable by the Council and of any trade-in or pact-exchange Amend, of :— allowance but inclusive of any taxes, levies and other charges 2. beginning 4.2 borne by the with Council, together any extras or other additions 4.2 Compliaxce with Standin?Orders and ispeaxl to basic prices, and any discounts or other deductions. Econio Oozmwmity (Em) birectivee. 4.1 Mcaulug of "the Council" livery contract rwde by or on behalf of the Coerxil abel]. In these (contracts) Orders the comply with the Em Treaty and with any relevant Standing expression "the EEC the Council" shall be deemed include reference DLrecttvca of the for the time being in force In to to a committee or United. Kingdom and, except as herein after provided, sub-committee or person acting in accordance with delegated these Standing Orders. authority on behalf of the Council. LI with Qitnploce Standing Orders 3. Amend 4.5 t— Every contract made by or on behalf of the Council shalt comply with these Standing Orders and no exception from any of the '&forc entering into a contract which is eetizmited to provisions shall be made otherwise than exceed £1,000 in value or amount, entimatee in writing of by direction of the tic prubable expense shall be obtained in accordance CounciL with the procedures apecified below. ihere, however, Every exception so made on behalf of the Council shall be the value or amount exceed £100 for etatertula, goods or reported to the Policy and Resources Committee with the reasons supplies or £230 for i.vxics but does ox'S iz either case that justified the exception being made. excoed £1,000, verbs]. ectimatec of the probable expense cli ill Lie retordod Sn rrtting end retained.. 4.3 Esthnstcs £110V L13Ei T4IWI the mat oriole, goods, eupplies end VoIta annual etc. Before entering into a contract for the execution of work cuwpriae part of en prugranna, provision which is any for wliS.oh the eupplier, contractor etc. bee been estimated to exceed £1,000 in value or amount, an esti- 501cc ted on a competitivebeats in accordance with these mate in writing of the probable expense of executing the work in standing orders the above req'.tineaent need not be a suitable manner shall beobtained. coeplied with In respect of each element of ouch a contract. 4.4 Cogitracts esikuated to equal or exceed Before $1S entering into a contract which is estimated to equal or exceed £20,000 in value or amount, the underrnentioned proce- Amend 4.4 to read I— dure shall be followed;— 4, (i) Tendering Procedure Tfljf0 entering nth a oontract thich is eatinated to or exceed value or amount or ,dzich Stthject to Standing Order 42 and to any overriding require- equnl 42CCOSn ments of the comprises a part of an annual prugranra or provioioio European Economic Community, no contract shall of like items equalling or exceeding tqx)Vin total be made unless either: value or amount, the underaentioned proctaure thai-I be AD HOC TENDERS followed (a) at least ten days' public notice has been given in one or more of the local newspaperscirculating in the area of the authority and in such trade journals as the appropriate officer has considered desirable, stating the nature and Amend let of purpose of the contract, inviting tenders for its execution, 5. pars 4.4 fi):.. and stating the last date when tenderswill be accepted, or 'flubiect to Stend-ingOrder 4.2, no . 34 . . S 'The r of tenders for each contract invited on ed-ia' is or from an approved list shell be a . . mthBm4m of 4. tore this nber for Guy roamon oanint STANDING AIPROVED LIST be ,wi,icvsd a report should be made to the Comaittee consideringthe tenders by the Director oomaerssd (li) tenders hive been invited from a list of detailing the reasonst 'who amongst persons have been invited by public notice given in the manner described in (a) above to have their names on a list Add after 4.4 (i)(e):— of able placed persons and wifliag to tender for contracts for the 'Basis of T'ender supply of goods or matenals of specified values or categories, in the of amountsat for the execution of specified categories of majority instanoes, the extent of the woes, works; this list shall: supply etc. to be consideredas constituting a single (I) be contract will be self—evident,Where, however, the indce compiled and maintained by the Director con- supply etc. comprise a masher of smiler elements as cerned; part or a programme of ma.inteonnce, improvenact or (U) contain the names of all persons who wish to be axmuol provision, the prograrste or provision in total should be am included in it and are approved by the Council; considered a mingle contract, unless the (lit) indicate whether a person whose name is included relevant coenittee has, upon receipt in the sub—division of the it is approved for contracts for all, or only some of the a report from the relevant Director. authorised values or grare or provision into a number of elements in which ease each element specthed amounts or categories, and can be considered as a mingle contract. Where the (Iv) be amended as required from time to time and reviewed following public notice in the manner worPe, supplies, reteriale or service cannot be pre— described in above at detenined, the contract should be considered as ccmprd.eing (a) intervals not exceeding five the total. vorcs, supplies, terials or services expected years; or to be purchaned during the year unless the Dfrector AD HOC APPROVED LIST concerned considers there is good reason to do otherwise notice in wli h care a report should be mubeitted to the (e) pthhc has been given in respect of a particular relevant Comaittee detailing such reasonS.1 contract in the manner described in (a) above inviting spplications from persons who undertake such contracts 'Where the wants etc will be undertakenon en sd—hoc basie and comprise pert to be on a of an annual of the persons perihrnlng such voile suafl be placed list to be approved by the Council from prorazase provision in and reviewed which contractors selected chosen from a standing approved list complied as 4.4 (i) above by the responsible officer will be at intervals not eiceedinc two years. In such oLroumstances, tenders o quotations invited to submit tendersfor the execution of the work; or need not be obtained, prc' iced that adequate conpenantotl sa.fego.aide are used SERIAL TENDERS to enm-xe reasorablreaa ci cost and satisfactoryperformance. (d) the proposedcontract for the execution of work of forms part a serial programme the terms having been negotiated with the contractoron the basis of the rates and contained prices in an initial contract awarded competitively following an invitation to tender in accordance with the pro- visionscr1 (a), (b) or (c) above;or SINGLE TENDERS (e) The Council considers it dcsiraiile in the best interests of the Council .that a tender be invited for the exerution of work from a contractor selected by it or negotiated with a contractor already engagedby the Council. CONTRACTSUP TO £S ZOCcc> (I) Tenders for amounts not uceeding shall, where 9. Deleto 4.4 (1):-. necessary, be obtained by the director concerned whichever using of the foregoing procedures he deems 'crnmLAc?s UP 'It tae—24Cr4) priate. appro- for (II) Receipt and Custody (t) iejjdere esnunte...... decma appropriate.' C Where tenders are invited, no tenderwill be considered unless contained in a plain envelope which shall be securely sealed and 35 shall bear the word "Tender" followed by the subject to which the tender relates, but shall not bear any distingwshmg matter or mark intended to indicate the identity of the sender and prospec- tise tenderers shall be notified accordingly. Such envelope shall be adJresced impersonally to the Director of Legal Services and shall remain in his custody, having been stamped with the date and time of its receipt. (iii) Opening (a) Tenders shall be opened at one time and by not less than two officials of the Department of Legal Services, one of whom shall be the Director or his Principal Assistant, and shall be opened in the presence of the Chairman of the committee concerned, or a member nominated by the Chairman. 10. Add to 4..4 (iit)(b):— Alt tenders when shall be listed and recorded in a the conditions (b) opened 'Any tenders not complyiog totally with tender register kept in the custody of the Director of Legal — tender specified shall be record.ad but shouli be if at and ShoUld ,.. Services; such register being signed by the two officers noted no not oonply2n (quotingthe reasons) referred to in (i,iXa) above. xt be further considered.' (c) After tenders have been opened and recorded they shall be reported in writing to the appropriate committee by the Director of Legal Services. liv) Late Tenders Any tender submitted in competition received after the specified time shall be returned promptly to the tenderer by the Director concerned. The tender may be opened to ascertain the name of the tenderer but no details of the tender shall be dis closed. Save that such tender may be considered when the Director concerned is satisfied that there is evidence of posting in time for delivery by the due datein the normal course of post delivery and the other tenders have not been opened, otherwise than for the purpose of the Contract Standing Order. (i') Alterations Where examination of tenders reveals errors of discrepancies which would affect the tender figure(s) in an otherwise successful tender, the tenderer is to be given details of such errors and discrepancies and afforded an opportunity of confirming or with- drawing his offer. If the tenderer withdraws,:the next tenderer in competitive order is to be examined and dealt with in the same way. Any exception to this procedure may be authorised only by, or on behalf of, the committee concerned after consideration of a report by the Director concerned. (vi) Acceptance A lender other Than the lowest tender, if payment is to be made by the Council, or the highest tender, if payment is to be received by the Council, shall not be accepted until the Council shall have considered a written report from the appropriate Director 36 . . S • . Form . of . (vii) Contract Every contract shall be in writing in a form prepared or approved by the Director of Legal Services in each instance and shall specify: — (a) the works to be performed, materials or services to be goods, supplied (including any appropriate technical specification(s) descrLed in sufficient detail to prevent any ambiguity)and (Li) the price to be paid (nett and gross of any taxes, discounts or other additions or deductionsl and of and time(s) payment(s) (c) the time or times within which the contract is to be pet1fornaed. In every written contract for the execution of work or the supply of goods or materials tile clause shall be inserted:— following The contractor shall be prohibited from transferring or assigning directly or indirectly, to any person or persons whatever, any portion of his contract without the written permission of the CounciL Sub-letting of any part(s) of the work, except to the extent permitted in writing by the officerconcerned, shall be prohibited1 In every written contract a clause shall also be inserted to secure that the Council shall be entitled to and to cancel the contract recover from the contractor the amount of any loss resulting from such cancellation, if the contractor offered or shall have given or agreed to give to any person any gift or consideration of any kind as an inducement or reward for or to do or doing forbearing for having done or forborne to do any action in relation to dbtaining or the execution of the contract or other any contract with the Council, or for showing or forbearing to show favour or disfavour to any person in relation to the contract or any other contract with the Council, or if the like acts shall have been done by any hun or on his person employed by acting behalf (whether with or without the knowledge of the contractor) or If in relation to contract with the Council the any contractor or any person, employed by him or acting on his behalf shall have committed any offence under the Preven- tion of Corruption Acts 1889 to 1916, or amendment of or shall any them, have given any fee or reward the rcceipt of which is an offence under sub-section 2 of Section 117 of the Local Government Act 1972. O In every written contract for the execution of work or the supply of goods or materials where the work will be cxccuted —a cc 37 wholly or in part in the United Kingdom or the goods or materials to be supplied will be manitattured or made wholly or in part in a factory, workshop or place situate in the United Kingdom the following clause shall be inserted: The contractor shAll in respect of all persons employed by hint (whether in exception of this contract or otherwise) in every factory, workshop or place situate in the United King- dom and occupied or used by bun for the execution of the contract comply with the followmg conditions, namely: (1) The contractor shall pay rates of wages and observe hours and conditions of labour not less favourable than those estthlisbed, for the trade or industry in the district where the work is carried out, by machinery of negotiation or arbitration to which the parties are organisations of employers and trade unions representative respectively of substantial proportions of the employers and workers engaged in the trade or industry in the district. (a:) In the absence of any rates of wages, hours or conditions of labour so cstablished the contractor shall pay rates or wages and observe hours and conditions of labour which are not less favourable than the general level of wages, hours and conditions observed by other employers whose general circumstances in the trade or industry in which the contractor is engaged are sumlar. (viii) Liquidated Damages ooo Every contract which is estimated to exceed £ in value or amount, and is for the execution of works (or for the supply of goods or materials by a particular date or series of dates) shall provide for liquidated damages. The amount to be speciñed in each such contract shall be determined in consultation with the Director of Legal Services and the Director of Finance. (xx) Performance Bonds - 24000 Where a contract is estimated to exceed £Lfl in value or amount and is for the execution of works (or for the supply of goods or materials by a particular date or series of dates) the Dirtc-tor concerned shall consider whether the Council should requite security for its due performance and shall either certify that no such security is necessary or, in consultation with the Director of Finance, shalt specify in the conditions of tender the nature and amount of the security to be given In the latter event, the Council shall require and take a bond or other sufficient securIty (or the due performance of the contract. . 33 • (x) and • Speciftcation Standards . • AU (a) tenders for the execution of works or the supply of goods or materials shall, except to the extent that the Council to a particularcaseor specified categories of contract otherwise decides, be based on a definitespecification AD (bi written contracts, where a specification issued by the British Standards Institution is current at the date of the tender and is applicable, shall require, as a minimum, that goods and materials used in their execution shall be in accordance with that Specification. (c) The contractor shall at all times during the continuance of the contract display, for the information of his work- people, iii every factory, workshop or place situate as aforesaid and occupied or used by him for the execution , of the contracta copy of the Fair Wages Resolution passed by the House of Commons on 14 October 1946 (if) The contractor shall be responsible for the observance of this clause by sub-contractors employed within the United C - Kmgdom in the execution 0q the contract, and shall if required notify the Council of the names and addresses of all suchsub-contractors. (e) In the event of any question arising as to whether the foregoing conditions are being observed the if not question shall otherwise disposed of be referred by the Secretary of - - State for Employment to an tribunal for Led dccision independent (C

Provided that any contract made by or on behalf of the Council in the Standard Form of in Building Contract (1963 Edition as revised) which Clause hA stands without amendment shall be deemed to comply with the of this contract Order. provisions Standing

Before accepting a tender or making a contract for the tion of work or the execu- a supply of goods or materials and before placing contractor on a selected list of contractors under coniract Standing Order 3 the Council shall obtain from the contractor an assurance in that, insofar as of writing he has, for the whole or any part a period of three months immediately the date of Ins tenders or of preceding his application to be placed on such list, employed persons in any factory, workshop or placc situate in the 12. Delete frcn 4.4 (x),raztex'aih aoientingt-. United Kingdom, to the best of the and knowledge belief he has 'BeIoTh ateptthg a tentet....s..' in respect of persons so employed with the ditions of the compiled general con- 0 Fair Wages Resolution passed by the House of C Commons on 13 OctOber 1946, for the said period of three C months or past thereof, as the case may be. C 39 I 15. Add to beginn,ingof 4.5:— 'Attentiam is drawn to the defthitinm of tocntraot' at the cocinensenont of these (contracts) StandingOrders and to the last that no mininir, value or anount is 20 CO specified therein.' 4.5 ContractsSlated not toexceed Ett Before entering into a contract which is estimated not to exceed 120,000 in value or amount, the underinentioned procedure shall be followed:— 14. Amend 4.5 (i)t-. (s) Tendering Procedure (a) A formal tendering procedure is not required. I (c) The nber of tenders invited for each contract under this The Chief section shall be a min.thaim of 3. tIhere this number for (1,) Executive/Director/Chief Officer concerned any reaoon cannot be achieved the provisions of shall ensure that competitive tenders or quotations are paragraph 4.5 (i)(a) shallapply.' obtained wherever possible. (c) The Chief Executive/Director/Chief Officer concerned Amend exietingpan (c) to (a). shall maintain such records as are necessary to enable him to demonstrate that the procedure be has used to obtain prices or quotations for each contract is in the Council's best interests. 15. Amend in 3rd line of 4.5 (ii)(dTh— Qi) Form of Contract a.ooo 'alinJ.l' to 'amy'. Every contract which exceeds £ anvalue oramount shall bein writing an a form prepared or approved by the Director of Legal Scrics in each instance (the form of contract may includeuse ofa standard form contract be based supplier's of or may on I. Add to final pars of 4,5:— correspondence between the parties) and shall specify: in for works of an (a) the works to be performed, goods, materials or services to 'Whore, however, the contract urgent nature, the requirement for innediate actIon ay be supplied (including any appropriate technical specifi- the obtaining of an estimate for the vewn. ova cation(s) and descr,ed m sufficient detail to prevent any excLptioua). circumstances an crdcr ma: be Lcr,-: b±L. aSbiguity) and dcau not quote a price but the :..re.::r :e==i the to be and of discounts enu'ire that steps are taken to verify that te ;r_oe (b) price paid (nett gross any taxes, is reasonable.' or other additions or deductions) and time(s) of payment(s) ahargod and (c) the time or times within which the contract is to be per- 11. Add to end of 4.5:— formed. 'Basis of Tender. (d) such other terms and conditions at the Director of Legal of the work eto. Services may specify K In the sujority of instances, the extent to be considered as constituting a single contract will Every contract which does not exceen £1,O€Ii) st1i ye the supply etc. made of be self—evident. When, however1 worke, by completion an official order specifying the conpries a number of ainilar elamento as part of a details quoted at (4 (b) and (c) above as appropriate. prograune of maintenance, improvement or annual provision, the prograaoe or provision in total should be considered 4.6 Teiulers receivedwhich equalor exceed £*U1) zo000 as a eingle contract, unleee the Director concerted for Contracts estimated not to exceed £11/It 20000 has good reason to sub-divide those works In which case such reason shall be recorded ova retained. Where the works, Where tenders have been invited for a contract estimated not or services cannot be pre—deteminod, supplies, materials total to exceed .O,O00 in value or amount and it is proposed to the controct should be constdered as oomprising the materials or servioee expected to be accepL a tender in excess of this a written shall be wuito, supplies, figure, report purchzuicd during the financial year, tmleae the Director submitted to the next meeting of the appropriate Committee concerned has good reason to sub-divide those works In by the Director concerned. wiLich case such reason shall be recorded end retained.' 4.1 Sub-Contracts sad Nomhisted Suppliers 'Where the works etc will be undertakenon an ad-hoc basis and comprise nart (a) Tenders for sub-contracts to be performed or goods or of an ennual proaome of provision the persona perforting such works cna.1l b0 materials to nominated chosen from a standing approved list complied as on 4.4 (i) above and reviewe be supplied by sth-contnctors or In such tandem o nuotitlon values estimated exceed shall be at intervals nat exceedinG two yesrc. circtzatancee, suppliers for to £$Ø* need not ha obtained, prcvsded that adoquate compensatory nafegoarca are use' tçcoc to ensure eas cC cost and satisfactory perfomance. • 40 re.ble. • . . kdd at beginningof 4.6:— . invited in accordance with the methods prescribed in In Order 4.4. 'Thci cngoaent or consultants shall be undertaken Standing occordinco with the procedures detailed for sub— Such tenders for amounts exceeding ItO® and not contractore a4 nsmjnatea sappliere (4.7 above) except (6) into a fixed exceeding £Koci shall be obtained by the Director con- that where payment be in accordance scale teniierina is tnot required and any consultant cerned an accordance with the procedure described in considered capable of pertrming the service required £0.4.5 and 4.6. may be appointed-.' (c) The Director concerned is authorized to nominate to the main contractor the sit-contractor or supplier whose tender, obtained in accordance with either of the preced- 7 is, in his opinion, the most satisfactory, - ing sub-paragraphs, 7 provided that, where the tender is not the lowest received 7' the circumstances shall be reported to the next prac- / ticable meeting of the committee responsible for the con2" B. Ld to 4.6 either on a regular basis tract. is required to perform a service 'bihere a consultant shall be from an approved list selected or as and when required, any aDpoinent above and reviewed at intervala 4$ Engagement of QntStants with the proceduresdetailed in 4.7 in accordance that where the annual erpenditure exceeds £10,000 of of the services of any not exceeding5 years excePt It shall be a condition the engagement the review period shall not exceed 2 years.' architect or of any engineer, surveyor or other consultant (not being an officer of the Council) who is to be responsible to the Council for the supervision of a contract on its behalf, that in relationtothat contracthe shall: (a) comply with these Standing Orders as though he were an officersubject to the modification that the procedure to be followed in inviting and opening tenders shall be approved 19. Insert in 4.6:— in advance the Director. other by appropriate on its behalf 1or the perfoenoe of any (b) at any time during the carrying out of thecontract,pro- service', that In..n.... duce to any Director of the Council, or his representative, on request, all the records maintained by him in relation to the contract;and (c) on completionof a contract, transmit all such records to the Director of Finance 4.9 ExceptIons for Proprietary etc. Articles Nothing in these Standing Orders shalt require tenders to be invited Th (a) in the case of contracts for the supply of goods or materials: (1) the goods or materials are proprietary articles or are sold only at a fixed price and no reasonably satisfactory alternative is available; con- (U) the prices of the goods or materials are wholly trolled by trade organizations or government order and no reasonably satisfactory alternative is available, C (iii) for other reasons, there would be no genuine competition; 00 41 (1,) the work to be executed or the goods or materials to be supplied constitute an extension of an existing and is on comparable terms and conditions (such an ften4 4.9 (b) to re;- extension to be the reported to Committee responsiwecontract______the value or amount ol the contract so extended exceeds tpjj oxiotlz' contract which wan not onvisaged at the ti.z tMt tie onni contract was placed and is....' (c) the contract is for the execution of work or the supply of goods or materialscertified by the Director concerned asif' being required so urgently as not to permit the invitation of tenders; such certificate to be reportedwhere the value or amount of the contract exceeds £10,000 to the next meeting of the appropriate Committee and where the value or amount exceeds tO® but does not exceed £]D.000 to the next meeting of the Management Team. (d) the work to be executed or the goods or materials to be supplied consist c4 repairs to or the supply of parts of existing proprietary machinery' or plant; or (e) tenders shall have been invited on behalf of any consortium, collaboration or similar body, of which the Council is a member, in accordance with any method adopted by such a body. Provided that where tenders are so invited as aToresaid by an officer of the Council, the delivery opening and acceptance cff tenders shall comply with the provisions of these Standing Orders, save where those provisions are inconsistent with any method by which tenders so obtained on its behalf ale dealt with;

) ye'. • 42 S .p ROCHFORD DISTRICT COUNCIL

POLICY AND RESOURCES COMMITTEE- 6TH MARCH1984

MINUTES OF THE TWINNING SUB-COMMITTEE

At a Meeting held on 24th February 1984. Present: Councillors Hiss E.G.J. Lovett (Chairman), R.H. Boyd, Mrs. Jo Jones, B. Taylor and D.C. Wood.

1. HALTERN VISIT — MARCH 1984

The Sub—Committee gave consideration to the Agenda (attached) for the meeting of the Twinning Liaison Committee which would follow the Sub—Committee meeting.

The Panel were advised that because of the limitations on transport and accommodation available, it was regrettably necessary to limit participation in the Twinning week—end to those persons who had offered to host the German visitors, together with Members of the Twinning Panel, and during the daytime visits to limit the hosts to one for each visitor.

Similarly, on the return visit, Haltern had asked that the Council's delegation should be limited to 50 plus the official party and it would therefore be necessary to impose a similar restriction on those participating from Rochford in that only one host would be able to participate in the return visit, in order that as many organisations as possible would be represented.

Reference was made to the proposed gifts of exchange which would include:—

1. A replica of the Council's Grant of Arms, prepared by the College of Arms.

ii. A Twinning badge of Office incorporating the Rochford and Haltern Civic Badges.

iii. Police uniform, donated by Essex County Constabulary.

iv. Telephone kiosk donated by British Telecom.

v. Letterbox donated by the Pont Office.

The Panel were also advised of gifts to be presented by the Haltern delegation.

Referring to the return visit to Ilaltern from 30th March — 1st April 1984, the Panel were advised that quotations wer

000284 being obtained for coach hire and it was anticipated that the total inclusive return fare would be in the region of £25.00 per person, the cost of which would be borne by each person participating, with accommodation being provided by German hosts.

RECOMMENDED That the proposed arrangements for the Twinning exchanges on 9th — 11th March 1984 (in Rochford) and 30th March — let April 1984 (in Haltern) be approved.

2. LEIDSCHENDAN, HOLLAND

The Sub—Committee were advised that notification had now been received from the Burgermeister of the town of Leidschendam, Holland that that authority could not concentrate a Twinning arrangement at the present time but hoped to maintain friendly links between our two communities through sporting contacts, some of which had already been estab1ishd through the Rochford and District Swimming Club. .

. MO 0285 ROCIIFORO/ RALTERM TWINNING a FROG&MIHE OF EVENTS 9T11—1ITH MARCI1t984

FRIDAY 9111 MARCH 6.00 p.m. Civic Suite — Welcome — (approx.) Introduction of hosts and Guests.

(floats will then return with their visitors to their homes nod entertain them as they wish the evening.)

SATURDAY 1010 MARCH 9.15 n.m. Freight house, Rochford — Tout of the District, and shopping, as detailed on attached itinerary.

12.45 p.m.— Freight House, Rochford ' 2.00 p.m. Buffet Lunch. (Again, followed by a further tour of the district.)

5.00 p.m. Freight House — Return from visits to host's accommodation.

8.00 p.m. Rayleigh Police Station — Sherry Rece ption

8.15 p.m. Twinning Ceremony. (Exchange of documents and gifts.)

9.15 p.m. Fish and Chip Supper.

9.45 p.m. Community singing and other entertainment.

11.45 p.m. The National Anthems.

SUNDAY 11111 MARCh! 10.00 n.m. Mill hail — Coffee — AUF WIEDERSEIIEU

S oou8 TOIJR OF THE ROCIIF0RD DISTRICT — ITINERARY— SATIJRDAYJ loin MARCh 1984 COACH PARTY A . 930 n.m. Depart Freight Rouse.

9.40 n.m. Arrive Ashingdon Church.

10.00 n.m. Depart Ashingdon Church. 10.30 n.m. Arrive Shoeburynens Proof and Experimental Entablishment (Coffee and tour of establishment and island).

12 noon Depart Shioeburyness returning to Freight House via one or two places of interest in that part of the District. 12.45 p.m. Arrive Freight House — Buffet lunch — including display by Morris Dancers.

2 • 00 p.m. Depart Freight House. 2.15 p.m. Rayleigh High Street — Visit to Rayleigh Hill and ehopping. . 3.30 p.m. Depart Rayleigh.

3.45 p.m. The Bull Public House, ilockley — Afternoon Tea.

4.15 p.m. Iockley Woods.

4.45 p.m. Depart Hockley Woods.

5.00 p.m. Freight House -. Return with Hosts.

COACH PARTY B

9.30 a.m. Depart Freight House.

9.40 n.m. Canewdon Parish Church. 10.10 n.m. The Winters, Stambridge. Equestrian Display. . 11.00 n.m. Depart from The Wintera

11.20 n.m. Rayleigh 11111 — Coffee in Hill Hall — Visit to the Hill nnd shopping.

12.30 p.m. Depart Rayleigh.

12.45 p.m. Freight house — Buffet hunch and Morris Dancing.

2.00 p.m. Depart Freight House.

2.30 p.m. Shoeburyness Proof and Experimental Establishment — Tour of islaM and afternoon tea.

4.30 p.m. Depart Shoeburyness. 5.00 p.m. Freight House — Disperse with Hosts. . 000387 AGENDA ItEM 7

ROCUFORD DISTRICT COUNCIL

POLICY MID RESOURCES COMMITTEE —6th MARCH 1984

REPORT OP TIlE SOLICITOR

PROPOSED ESSEX COUNTY BILL

Over the years, provisions of the existing Essex County Council Acts have been overtaken by Public General Acts or have otherwise become unenforceable. Some of the remaining provisions of the existing Acts have been re— enacted, although Section 47 tf the 1952 Act (Access Requirements) retention of which has been sought by the Council, has not been re—enacted, the County Council taking the view that repairs to private streets can be achieved through planning control.

Many of the provisions of the new Bill are to be.welcoiued, and will be useful as a remedy for a number of causes for concern to both Members and Of ficers. As an example, the power to prohibit the riding of horses on public footpaths will ease a fast growing problem,, and.,will in many cases improve conditions for pedestrians on frequently used footpaths.

The County Council have previously asked for comments on the Bill, and their attention has been drawn to the fact that although some registration and licensing provisions contain the power to levy charges, many othe,rs do not and it is considered that all such provisions 'should permit a charge to be made to recover some of the expense involved. Apart from the absence of any re—enactment of "Section 47" no other comments have been made. The Council has now been asked to give its comments formally. -

Summary of Proposals

The Bill, which if it becomes law, will be known as the Essex Act 1985, will re—enact and extend ce'rtain-l!ocal statutory provisions in force withtn the County, and confer additional powers on the Essex County Council and District Authorities. The Bill is divided into eleven parts, which

may be summarised as follows:— - Part A — Preliminaries

This part deals with citation and commencement, interpretation and the appointed day upon which the Act will become law. Existing local legislation may now remain in force until 1986 and the Act will probably come into operation during that year.

009288 Part B—Land and Open Space

Sections BI and B2 contain provisions for suspension of restrictive covenants and prohibition of use of unsuitable land for erection of dwelling houses. These sections have not been completed and the right of the Council to comment on these sections at a later date has been reserved. Section B3 empowers local authorities to provide parking places at parks and pleasure grounds, and to make a charge for the use of such parking places.

Part C — Highways and Streets

Section Cl extends the powers contained in Section 79 of the Highways Act 1980, which deals with non—permanent obstructions to visibility at corners (this section was suggested by the Solicitor whilst previously employed by a neighbouring authority). Under Section C2, District Councils will have the power to prohibit horse—riding on public footpaths and under C3 wilt be able to control the use of certain grass verges, public gardens, village greens, etc. Section C4 provides for the County Council, as highway authority, to prevent the construction of a new street until!. the plans of such street have been approved.

Part P — Public Health and Amenities

Section Di. provides for the issue of Prohibition Notices for food businesses. If any person is charged with an offence under the Food Hygiene (General) Regulations 1960, the Council may, if satisfied that the continuation of that business would involve risk of danger to health, issue a Prohibition Notice. Such Notice would prohibit the continuation of that business until such time as the matters causing the risk to health had been remedied.

Provisions for registration of certain food premises, and hawkers of food and their premises, are contained in Sections D2 and D3. Section D4 amends Section 34 of the Public Health Act 1936 so that consent to drain into a public sewer may be refused where there exists a satisfactory alternative means of draining surface water.

D5 authorises District Councils to require that in certain circumstances scrap metal dealers' yards should be fenced, and D6 gives powers to make by—laws to prevent insanitary conditions in riding stables. Section D7 re—enacts existing provisions for control of the Brown Tail Moth, and D8 extends the power to control stray dogs, contained in Section 3 of the Dogs Act 1906, to District Councils. (Members will recall we are requesting the County Council to consider making such an Order at the present time).

Section D9 contains provisions relating to parking places including the power to make by—laws and D10 gives powers to District Councils to make by—laws with respect to camping places. Dli amends the provisions of the Essex County Council Acts 1933 and 1952 so far as they relate to registered trees. 000283 Part B — Public Order

This part of the Bill seeks to control touting, hawking and street photography in various streets and public places, and also to control the erection of structures on the seashore.

Part F — Establishments for Massage orpec1a1 Treatment

Part F is concerned with the licensing and control of persons operating this type of business. F2 provides for licensing by District Councils, and P3 contains provisions for the grant of such licences and transfer. Part P4 prescribes powers to make by—laws to regulate premises used for massage, etc., Parts 5 and 6 relating to offences and fines, and appeals against refusal to grant a licence. Parts P7 and 8 deal in the main with a Council's powers of entry.

Part 0— Seashore and Boats (Applies only to certain Districts, includin Rochford)

This part of the Bill is divided into two sub—parts. The first deals with restrictions on the mooring of houseboats, or placing of a jetty on any foreshore or any of the places specified. There are provisions for service of notices requiring removal of unauthorised houseboats and jetties, and for possession and sale of any houseboats not removed following service of such notices.

The second part deals with the making of by—laws to enable District Councils to control the keeping of boats on specified parts of the seashore, and to prevent boats being parked or stored on any highway.

District Councils may also grant licences for keeping boats on the seashore and will have powers to provide facilities for storage of boats.

Part H — Superannuation This part relates to modification of the Supernannuation Regulations in relation to certain County Council employees, powers of investment of the superannuation fund, and division of the fund.

Part I — Finance and Miscellaneous

Section Il extends the powers of local authorities to grant gratuities to employees in certain circumstances, and 12 provides for payment of compensation for injury, disease or death of employees or voluntary assistants. Section 13 gives authority to make reasonable payments for the expense of public ceremonies, entertainments, etc.

Additional provisions relating to the County General Insurance Fund are contained in 14, and 15 contains provisions for recovery of rates from the owner of a property, where the rate cannot be recovered from the occupier. 000299 16 applies the provisions of Section 261 of the Public Health Act 1936 (Cleansing of Ditches) to other specified works, for the purpose of facilitating recovery of expenses. Part Ii is concerned with insurance provisions for County Council Members, and IS relates to continuation of powers for Coichester and Southend on Sea Borough Councils to operate their transport undertakings.

The provisions of Section 38 of the Local Government (Miscellaneous Provisions) Act 1976, relating to use of spare capacity of computers, äTh applied to any electronic, mechanical or other equipment by Section 19, and 110 amends Section 229 of the Local Government Act 1972 which relates to substitution of documents on deposit by a certified photocopy.

Section Ill gives powers to local authorities to erect commemorative plaques indicating events of public interest, and 112 gives Parish Councils power to maintain abandoned land adjoining a highway.

Part K — General

Section Ri makes it is an offence for any person to obstruct any officer of a local authority acting in execution of any part of the Bill. K2 provides for Local Inquiries to be held for the purpose of any of the functions of the Bill, and 1(3 makes provision for arbitration. Appeals under Section 300— 302 of the Public Health Act 1936 shall apply under this Bill, and where an appeal takes place all proceedings under any provision of the Bill shall be suspended until the result of the appeal is known.

Pursuant to Part 1(6 the written consent of the Director of Public Prosecutions shall be required before the information is laid by any other person other than a person so authorised, and Ri has the effect of joining a company director personally in any action against his company if it can be proved that the offence was committed with his connivance.

KS and K9, relating to defence of due diligence, and application of certain provisions of the Public Health Act 1936, are not yet completed. 1(10 and 1(11 provide retention for parts of the Health and Safety at Work etc. Act 1974, and transitional provisions and savings.

If the Bill becomes Law, the following is a summary of the powers, and/or duties which this Council will acquire:—

B3 — Power to make charges for use of parking places in pleasure grounds and open spaces.

C2 — Power to prohibit by notice the riding of horses on any public footpath. I 090291 CS — Power to prohibit driving, riding or leaving vehicles; horses or cattle entering, or equipment being used on, grass verges, gardens, lawns or greens managed by the Council.

Dl — Power to prohibit the use of premises used as a food business following laying of information against the occupier of the premises, under the Food Hygiene (General) Regulations 1960.

02 — Duty to register persons carrying on food businesses. 03 — Duty to register hawkers of food and premises.

05 — Power to order fencing of scrap metal dealers premises.

06 — Power to make by—laws relating to stables.

07 — Power to take steps to control the Brown Tail Moth.

08 — Power to control stray dogs.

09 — Power to make by—laws as to parking places.

010 — Power to make by—laws as to camping grounds.

El — Power to control touting, hawking, photography etc., in car parks, recreation grounds, streets, seashores etc.

E2 — Power to authorise erection of structures on seashore.

Part F — Power to licence establishments for massage and special treatment, and to make by—laws for their control.

02 — Power to restrict mooring of houseboats and erection of jetties.

G9 — Power to make by—laws as to boats.

012 — Power to remove boats from seashore or other land.

013 — Power to provide accommodation for boats.

II — Power to grant gratuities to employees.

12 — Power to pay compensation to employees.

13 — Power to make payments for expenses of public ceremonies.

15 — Power to recover rates from owners.

Ill — Power to erect commemorative plaques etc. RECOMMENDED That the provisions of the Essex County Council Bill be noted, and the County Council be informed that this Council has no comments to make thereon other di a those previously made by the Solicitor. (2191)

MAR6AIP&R/REPS .

000293 AGENDA ITEM_]3

ROCHFORD DISTRICT COUNCIL

POLICY AND RESOURCES COMMITTEE 6TH MARCH 1984

REPORT OF THE CHIEF EXECUTIVE

CONSULTATION AND LIAISON COMMITTEE FOR RAYLEIGH

1. lntroduction

In accordance with the requirement of Minute 79/84 the Chief Executive has had an exploratory meeting with representatives of certain organisations within Rayleigh with a view to the Council establishing some form of Liaison or Consultation Committee in substitution for parish status. It was thought appropriate to invite representatives from those organisations that had been established for a long number of years and those who the Council were familiar with.

(a) Rayleigh Ratepayers Association (70 years old).

(b) Rayleigh Civic Society (21 years old). Cc) Rayleigh Chamber of Trade and Commerce (30 years old).

Representing the organisation were Messrs. Batten, Wastell, Blower, Gee and Valentine, Mrs. Green and Mrs. Stevenson. Also in attendance were the Director of Town Planning and the Assistant Chief Executive.

2. Objective of this Report

The objective of this report is to acquaint the Members of Council with the various items discussed, to ascertain the views of the Members of tha Council and to decide what further consultation should take place and whether the Council now has sufficient information to promote the formation of a Consultative, Liaison Committee. During the course of this exploratory meeting the above representatives were invited to express their own views and to put forward their ideas and, equally, the Chief Executive made suggestions as to how such a Committee could be furnished with information. The main points of consideration are detailed within the report.

3. The Constitution

Ideally the Consultative Liaison Committee would be representative of the opinion of Rayleigh and would draw members from organisations that represented the various interests. However, when a list of existing organisations was drawn up it was clear that even on a one member for each basis that such a Committee would become unwieldy and, by its very nature, unrepresentative. It was generally agreed that the Committee should be as small as possible and the majority of representatives felt that the three organisations did represent all of the interests of Rayleigh.

901fl94 (i) Rayleigh Ratepayers Anyone who is a ratepayer in the area of Rayleigh, that is the former R.LJID.C. is eligible.

(ii) Rayleigh Civic Society

Any resident in the above area is eligible for membership.

(iii) Rayle44i Chamber of Trade ftnd Commerce

Any employer or anyone employed in the above area is eligible.

Thus, a combination of each of these organisations can be said to be representative of Rayleigh. It was suggested that there should be 2 representativesof each of these organisations forming a Committee of 6 and these would be appointed periodically by a whole meeting of the Association where the agendas included an item on this subject so as to encourage as many persons as possible to attend the general meeting for the purpose of appointing the representatives.

4. Other Organisations

It was suggested that representatives of any other organisation within Rayleigh could be invited to meetings of the Committee if any particular problem was of concern to that organisation, e.g. the development of the Grange being of interest to the Louis Drive Residents' Association, or the development of Nelson Road being of interest to the Trinity Preservation Group.

5. Consultation

It was understood that the Council is statutorily obliged to consult with Parish Councils and other organisationa in connection with planning applications, etc., etc., end that the Committee could be used for that purpose. It was also suggested that the Committee should be supplied with the same information as is supplied to Parish Councils, that is

(ii Planning Services schedule (ii) Information Report (iii) Minute book folders (iv) Press releases and that it would also, like the Parish Councils, be invited to send representatives to Council Teach—ins and other similar activities.

6. Supply of Other Information

It was suggested by the representatives that there were many aspects of the work of the authority of which they were unaware and that there was sometimes confusion as to what was contained within Council Committee reports and minutes. The Chief Executive suggested that it might be possible to allow this Committee to have a copy of agendas, reports and minutes which would enable the Committee to be better informed. This raises a problem insofar as Parish Councils do not, in the normal course, receive all of that information, although because there are District

000295 Councillors also serving as Parish Councillors, probably all of the Parish Councils can benefit from that information through the elected Members on Rochford District Council. It was also suggested Lhat where there were problems that an Officer of the Council might attend to explain Council activity.

7. Regularity of Meetings

It was thought that the meetings would be fairly regular and would generally coincide with the Council's Committee meeting structure in order that the views of the Committee could be made known to the Officers for inclusion within planning schedules, etc., etc. It was envisaged'that meetings would take place at least monthly, but probably

I HI I! I not as frecpient as weekly. I

B. Accommodation

It was suggested by the Chief Executive that the Council might consider the provision of accommodation within the Civic Suite for the meetings, at no charge, subject to the normal booking arrangements and also on the strict understanding that accommodation would only be used for the purpose of a meeting of that Committee. The Chief Executive indicated that he thought it unlikely that the Council could make any other financial assistance available, although it may be possible to use photocopying or other facilitie within the Civic Suite.

9. The Consultation Process

As the Committee would not be one elected by the electorate it was established that the Committee might have a range of views on any particular topic and therefore there would be provision for the dissenting view. The Council's Committee timetable was described in detail and it was explained that only communications received by certain dates could be incorporated within the agendas and schedules.

10. Other Interested Organisations

The Committee would not take the place of any existing or yet to be formed organisation and the views of their committees would always be considered by Council as in the past. However, it was felt that it may be possible for the Council to involve the Committee and make them aware of representations being made by such organisations.

11. The New Concept

If the Council were to be In support of the above thinking it would represent a new concept in public relations and therefore deserves detailed consideration by Council. The Council has, more particularly in recent years, entered into new areas of public information and consultation, e.g. the Newsletter, public meetings and attendance at meetings of other organisations. Whilst such consultation and provision of information will of necessity bring about greater interests, and therefore present some difficulties to the Council and its officials, there can be no doubt that the image of Rochford District Council has improved considerably because of this emphasis on public relations.

000296 12. Conclusion

The Chief Executive, in closing the meeting, reminded all those who were present that this was an exploratory meeting and that the ideas would be preaented to an early meeting of the Council and that further consideration would be given to the proposal. Not unnaturally the representatives were "feeling their way" and a more formal meeting between Council Members and the above representatives and/or others may be necessary.

13. RECOMMENDATION

The Council give consideration to the above report and determine the further action that should be taken.

AGC/EFB 2nd March 1984 S 000:37 ROCHFORD DISTRICT COUNCiL

Minutes of the Planning Services Committee

At a Meeting held on 8th March 1984. Present: Councillors R. D.Foster (Chairman), N.R. Blyther, R.H. Boyd, W.H. Budge, T.H. Burt, Mrs. L.M.A. Campbell—Daley, Mrs. P. Cooke, L.K. Cope, BA. Crick, E.E. Daley, T.L. Dean, Mrs. J. Fawell, T. Fawell, l.A. Gibson, B.T. GrEgg, P. Gwinnell, Mrs. P.E. Hawke, D.R. Helson, N.J. Jones, Miss B.G.J. Lovett, Mrs. J.M. Munson, R.A. Pearson, J.A. Sheaf, G.J. Skinner, C. Stephenson, A.L. Tate, B. Taylor, J.P. Taylor, T.J. Warner and D.C. Wood.

4pplogies: Councillors A.J. Harvey, Mrs. E.M. Heath, Mrs. Jo Jones, J.E. Nokes and R.T. Stephens.

183. MINUTES

Resolved that the Minutes of the Meeting of 7th February 1984 be approved as a correct record and signed by the Chairman.

184. RELAXATION OF BUILDING REGULATIONS AT ACAC1A HOUSE, EAST STREET, ROCHFORD

The Committee noted that following the agreement of the Essex County Fire Brigade, the Director of Town Planning had authorised the relaxation of Building Regulation E.13 with regard to the staircase required for the additional office accommodation in the roof space at Acacia House. (21733).

185. CENTRAL GOVERNMENT ADVICE ON THE "PUBLICATION BY LOCAL AUTHORITIES OF INFORMATION ON THE HANDLING OF PLANNING APPLICATIONS" (Minute l42/8

Further to Minute 142, the Chairman suggested that as site visits on planning applications were infrequent there was no need for a general delegation to the Director of Town Planning. In future, however, the Committee would be asked to decide on any occasion that a site visit had to be arranged whether or not they considered it was a matter which could be delegated.

Resolved that the foregoing procedure be adopted. (158) (DTP)

186. TOWN AND COUNTRY PLANNING GENERAL REGULATIONS 1976 APPLICATION FOR DEEMEI) PERMISSION ROC/1O7/84 — ERECT A STORE WITHIN A FENCED COMPOUND, FREIGHT HOUSE, ROCUFORD

The Director of Town Planning reported receipt of this application.

Resolved that the Leisure Services Committee be advised that the following condition should apply:—

Std. Cond. No.3 — Commence in 5 years. (435) (DTP)

000298 Planning Services Committee

187. ROC/604/83 — CHANGE OF USE FROM MUSHROOM FARM TO PRIVATE GOLF DRIVING RANGE — THE ROSE GARDEN, ALDERMANS HILL, HOCKLEY (Minute 100/84)

The Director of Town Planning reported that a date for a site visit convenient to the applicant had yet to be arranged and that an indication of the numbers attending had been sought. Members felt that with the lighter evenings in the Spring they could perhaps fix a visit immediately prior to the next Meeting of the Planning Services Committee on 10th April although it was not possible to say how many Members would be able to attend.

Members would be advised of the agreed arrangements as soon as these had been confirmed with the applicant, but the application would be brought to the next Meeting of the Committee in any event. (4763) (DTP)

188. APPEALS DECIDED AND APPEALS LODGED, TREE PRESERVATION ORDERS AND BUILDING PRESERVATION NOTICES

The Committee agreed the revised arrangements for reporting the Appeals decided and Appeals lodged notifications and action taken between Meetings on Tree and Building Preservations.

It was accepted that any further information on the items presented in the report would have to be sought by direct contact with the Chief Officer concerned. (158) (SEC. & SOL.)

189. PROPOSED PROHIBITION OF WAITING AT HULLBRIDGE ROAD, RAWRETH LANE AND MORTIMER ROAD JUNCTION, RAYLEIGH PROPOSED ONE—WAY SYSTEM FOR HAMBRO PARAI)E, RAYLEIGH MORTIMER ROAD — ONE—WAY SYSTEM — INFORMAL CONSULTATION (Minute 91/811

The Director of Town Planning reported on three consultation letters from the County Surveyor containing suggested proposals for traffic regulation and one—way systems considered necessary in connection with the provision of traffic signals at the Hulibridge Road/Rawreth Lane junction.

The proposals were described in detail in the Agenda and by the Director of Town Planning at the Meeting where plans were displayed. They involved:—

(a) Waiting restrictions in the immediate area of the junction so as to prevent parked cars affecting the efficient operation of the proposed traffic lights installation.

(b) One—way travel along Hambro Parade from Its junction with Hulibridge Road to Rawreth Lane to assist vehicular movement in this narrow service road.

(c) One—way travel in Mortimer Road from its junction with Hullbridge Road to Eastview Drive to alleviate over capacity on the new traffic lights system. 000299 Planning Services Committee

Members considered proposals (a) and (b) initially. It was felt that the bus stops near to the junction would have to be relocated if traffic congestion and the road safety hazard to school children were to be avoided and traffic flow maintained. It was also considered that careful attention would need to be given to the positioning of the "No Entry" signs to Hambro Parade in Rawreth Lane. Given the popularity of this parade of shops consideration might also have to be given to the need for lay—by for visitors' parking.

The Committee then coasidered the proposals for the installation of traffic signals and the suggested one—way system for Nortimer Road at its junction with Hullbridge Road and the overall effect of the waiting restrictions and one— way travel in Hambro Parade.

Whilst being mindful of the urgency of these improvements in view of the dangers to school children from the withdrawal of the school bus service, Members were anxious about the effect of the proposed measures on the surrounding area. The County's proposal for the lights involved the provision of three signals only and it was for this reason that the one— way working for part of Mortimer Road was being suggested.

The control equipment for the fourth signal would not be available for some time and Members were reminded that the County were aiming to implement the measures in time for the commencement of the school Sinuner term.

The Committee appreciated that the withdrawal of the school bus service would mean that the number of vehicle movements at the junction would increase considerably with children being delivered and collected. Rayleigh was already experiencing the problem of "rat runs" on narrow and unsuitable estate roads and the attendant road safety hazards and loss of environmental amenity this caused. There was a danger that the one—way working proposed for llambro Parade would be used by motorists to avoid the traffic signal into Rawreth Lane. With the suggested one—way working for part of Nortimer Road the estate traffic would have to exit during the morning peak from Fairlands Road opposite the difficult junction of Hambro Avenue close to the railway bridge and the faster—moving downhill traffic. A Member felt that these measures could well create a road safety hazard for the crossing patrol for the Downhall School. It was also suggested that the phasing of the lights would be critical. Wrong phasing could possibly involve a build—up of traffic and encourage the use of Teignmouth Drive and Exmouth Drive (already "rat runs") by traffic in the other direction.

The Committee were agreed that the traffic management arrangements had to be introduced by the 'Summer term but were against the one—way working in Mortimer Road even if this was being suggested as a temporary expedient. They agreed that four signals should be provided at the junction but noted that this could not be achieved in the time scale. Even so, it was felt preferable to install three lights with the fourth light being added to the system when the control apparatus was available.

ooooo Planning Services Committee

The Committee had been advised that a Meeting with the County Council was scheduled to take place the following week and asked that the views of the Committee, as expressed above, be conveyed as the Council's response to the consultation.

RECOMMENDED accordingly. (933) (OTP)

190. SCHEDULE OF DEVELOPMENT APPLICATIONS AND RECOMMENDATIONS

The Director of Town Planning submitted a schedule for consideration and a list of applications decided under delegation.

Resolved that decisions be made in accordance with the recommendations in the appended schedules, subject to:—

Para. 3 — ROC/20/84

Add condition —

4. No toxic or hazardous waste material shalt be stored or transported to and from this site.

Para. 5 — ROC/22/84

The Southend Health Authority be informed that in view of the road safety implications and the heavy use of this junction, no use of this site which would create additional traffic movements was considered appropriate and that the property was unsuitable for office use.

Pars. 7 — ROC/839/83

Add conditions —

2. The external cladding to the proposed cold store shall be coloured dark brown.

3. Details of the proposed compressor unit, and its housing, shall be submitted to and approved by the local planning authority prior to the erection of the cold store granted by this planning consent.

Pars. 11 — ROC/4O/84

Add condition —

3. The colour finish to the proposed notice board structure shall be agreed in writing with the local planning authority prior to its erection.

S 000301 lluui ii -r a j!e" rarE •r

Planning Services Committee

Pars. 13 '-ROC/795/83

Authority be delegated to the Director of Town Planning to determine the application when further details of the application site were confirmed.

Pars. 14— ROC/37/84

Authority be delegated to the Director of Town Planning to determine the application on receipt of the views of the Civil Aviation Authority.

Pars. 16 — ROC/531f83

The Development Services Committee be asked to consider the future use of the Council's land at Bedloes Cornet for a village green.

Pars. 17 — ROC/879/83

Authority be delegated to the Director of Town Planning in consultation with the Director of Health and Housing as regards possible noise nuisance and the Solicitor to the Council in connection with possible breeches of planning control.

Pars. 18 — ROC/858/83

Amend Condition 5 to read —

5. The existing two buildings on the site shall he demolished before the building hereby permitted is first used unless otherwise agreed in writing by the local planning authority.

Pars. 19— ROC/44/84

The Director of Town Planning reported a letter of objection from MA Hawkwell Road.

Para. 20 — ROC/62J84

In description of application add "br" after "and".

Para. 22 — ROC/798183

Authority be delegated to the Director of Town Planning to determine the application on completion of an agreement to the satisfaction of the Solicitor to the Council to ensure that the existing dwelling, access and proposed car park (3 would always be used in connection with the kennels.

DtH)3!Y2 Planning Services Committee

Para. 24 — ROC/710/83

Application withdrawn.

191. SUPPLEMENTARY SCHEDULE

The Director of Town Planning also submitted the appended Supplementary Schedule which was dealt with as follows:—

(a) Proposed development of-land at the rear of South Street, Rochford — Application ROCI62/82

NOTE: Councillor Sheaf disclosed an interest in this application and left the Meeting taking no part in the discussion or voting thereon.

The Committee were advised that this application had been submitted to the Secretary of State for the Environment as development departing from the provisions of the Approved Development Plan and that the Secretary of State had decided not to intervene, which meant that the local planning authority were authorised to determine the application.

Members who were against the development envisaged in the application referred to the existing volumes of traffic passing through Rochford Town Centre at peak times, additional traffic which the new estate would generate and the existing problems of on—street parking in East Street. They were concerned about the loss of Green Belt land in Rochford Town and the opportunity of an eastern bypass. Members were also concerned that terraced housing units should be set back from footways.

Members speaking in support of the application stressed that it was at outline stage, that development of the site was Council policy and that full consultations would take place on the detailed proposals. They referred to the deliberations of the District Plan Working Party on the additional housing land that had to be released as a consequence of the Structure Plan and the fact that if the land to the rear of South Street was not to be used, alternative Green Belt land would have to be considered, which would no doubt prove to be even more sensitive. They too wished to defend the Green Belt and saw the opportunity of creating an open space buffer between development and the Green Belt as a means of preventing any further development to the east of Rochford.

The Chairman added that had the Secretary of State not been satisfied with the principles of the development when the application was placed before him, there was no doubt that he would have held an inquiry and determined the matter himself. . 000303 I

Planniqg Services Committee

The Chairman also referred to the difficult task of the District Plan Working Party in considering the release of Green Belt sites for housing and that if the development site was not to be included, the Structure Plan required that an equivalent area of land would have to be found elsewhere in the Green Belt.

On the recommendation being put to the Meeting, voting was recorded as follows:—

For the Recommendation (14) Councillors T.ll. Burt, Mrs. P. Cooke, L.K. Cope, Mrs. 3. Fawell, R.D. Foster, J.A. Gibson, B.T. Grigg, Mrs. P.E. Hawke, Miss B.G.J. Lovett, Mrs. .J.M. Munson, R.A. Pearson, A.L. Tate, J.P. Taylor and D.C. Wood.

Against the Recommendation (10) Councillors R.T{. Boyd, W.H. Budge, B.A. Crick, T.L. Dean, T. Fawell, P. Gwinnell, D.R. Helson, GJ. Skinner, C. Stephenson and T.J. Warner.

Resolved that:

(1) Decision of conditional approval to planning application ROC/62/82 in accordance with the Conditions 1—6 quoted in the schedule be delegated to the Director of Town Planning to be exercised concurrently with the completion of a legal agreement to the satisfaction of the Solicitor to the Council.

(2) Close consultation on the details of the scheme shall take place with affected residents and appropriate representative bodies. (ROC/62/82) (DTP) (SOL.)

(b) Para. 2 — ROC/94/84/GD — Erect automatic weather station at Landwicfl!eteorological Office

ROC/95/84/GD — Erect control office, Courtsend Battery, Foulness Island

Resolved that the Property Services Agency be informed that the Council has no comment to make on these proposals. (ROC/94/84/GD & ROCJ9S/g4/GD) (DTP)

192. SUSPENSION OF STANDING ORDERS

During the discussion of the previous item, it was

Resolved that Standing Order 1.8 be suspended to allow transaction of the remaining business.

000304 Planning Services Committee

193. PUBLIC MEETING — RAYLEIGH WEST — 4TH APRIL 1984 (Minute 144/84)

The Director of Town Planning reported that offers of help to distribute notices for the public meeting had been received from a number of local amenity groups. Members agreed that in order to ensure that the information disseminated was not contradictory, the distribution should be restricted to a formal notice from the Rochford District Council stating the reason for calling the meeting.

Resolved that the Director of Town Planning make arrangements accordingly with any local orgaaisation offering assistance. (6900) (DTP)

194. SINGLE STOREY RETAIL WAREHOUSE, CAR PARKING AND ACCESS — —

The Director of Town Planning reported on an application received by Castle Point for a single storey retail warehouse of 12,500 sq.ft. with car parking for 73 cars, on a site at Rayleigh Weir allocated for industrial purposes in the Approved Review Development Plan.

Whilst the Council had not been consulted formally on the application, the Director was anxious that the Committee wake its observations known in view of the closeness of the proposed development to Rayleigh Town Centre.

The Committee were opposed to the application.

Resolved that the Castle Point District Council be informed that this Council objects to the proposed development because: —

(i) It is contrary to the provisions of the Approved Review Development Plan;

(ii) It is contrary to the policies of the Approved Structure Plan;

(iii)It is likely to generate unnecessary additional traffic in this already busy and dangerous area;

(iv) It is likely to cause additional erosion of shopping habits away from the recognised zoned shopping centres and in particular away from the Rayleigh Town Centre; and

(v) The proposed development would increase the surface water flooding problems experienced with Eastwood Brook. (158) (DTP)

S 000305 DEVELOPMENT CONTROL APPLICATIONS CONSIDERED

DURING THIS SESSION

000306 SCHEDULE OF DEVELOPMENT APPLICATIONS AND RECOMMENDATIONS

8TH MARCH 1984

PLANNING SERVICES COMMITTEE

1. ROC/880/83 RAYLEIGH

Outline application to demolish bungalow and erect a 3 storey block of 6 flats and garages. 21 London Road, Rayleigh, Essex Mr. Jack Lane, 0/0 Kenneth C. Cheeseman, ARIBA., South House, 46/48 South Street, Rochford, Essex

Frontage of Plot: 24.Om, (79') Depth of Plot: 35.Om.(max) (115') Site Area: 0.2 acres.

D.T.P. — REFUSE PERMISSION FOR THE FOLLOWING REASONS:

1. Notwithstanding the fact that the site adjoins existing 3 storey dwellings it is considered that a further development of similar form would appear unduly obtrusive in the street scene and would unduly intrude into the rear aspect of the existing dwellings in Creswick Avenue.

2. The proposed development would result in an unacceptable degree of overlooking and invasion of privacy of the existing residential curtilages in Creswick Avenue.

3. The location of the proposed garages abutting the rear boundary of the existing residential properties in Creswick Avenue would give rise to unreasonable noise and disturbance to the occupiers of the existing properties.

4. The proposed garden area is considered inadequate to serve a development of 6 flats and it8 limited area and relationship with the proposed flats could result in the area not being used by the occupiers and becoming neglected and overgrown or used for other purposes, e.g. casual parking to the detriment of the setting of the development and the amenities of the adjoining residents.

5. The local planning authority is not satisfied that adequate parking and a vehicle turning area can be provided within the site together with adequate amenity space and reasonable separation between such vehicle facilities and existing residential properties. 3

000307 NOTE:

The application site is currently occupied by a detached bungalow and is situated between a terrace of 3 storey town houses and a pair of 2 storey houses. Beyond the latter is a large modern telephone exchange. In my opinion the existing 3 storey town houses are a most unfortunate developaent as they appear totally out of place with the surrounding housing and they are very close and intrusive in the rear aspect of dwellings in Creswick Avenue.

To extend this form of development would be a most retrograde step from both a visual and amenity point of view. I believe the only acceptable form of development on this site is traditional two storey housing. There are a number of other points which concern me which are highlighted in my recommendation of refusal.

The County Surveyor by direction does not oppose the application although his conditions require parking and turning facilities to be provided to the satisfaction of the local planning authority. I consider the proposal could • not provide adequate facilities.

Rayleigh Civic Society express some concern on the proposal particularly with regard to access into the busy London Road.

Strong representations of objection have also been received from the occupiers of 14, 16, lB & l8a Creswick Avenue and 23 and 25 London Road. All express concern about the access and traffic implications and the residents in Creswick Avenue are very concerned about overlooking, loss of privacy and noise.

My recommendation covers most of the points made by residents, the only notable exception being the claim that the development would de—value the existing properties which is not in itself a valid planning reason.

2. ROC/853/83 RAYLEIGH

Change of use from shop to Building Society office. 57 HIgh Street, Rayleigh, Essex Woolwich Equitable Building Society, do P.C. Curtin ARIBA., 30 Erith Road, Bexley Heath, Kent DA7 bBP

D.T.P. — REFUSE PERMISSION FOR THE FOLLOWING REASONS:

1. The property is situated in a prime shopping frontage and it is considered that the proposed change of use and enlargement of the non— retail frontage at this important point would be detrimental to this important shopping frontage. The High Street is within an area allocated primarily for shopping use in the County Development Plan snd this length of the High Street is already interspersed within non—retail uses. Any further erosion of retail frontage could not fail to reduce the attraction of this length of the High Street as a shopping street and create pressure for similar changes of use to the detriment of the existing character of the street and its attraction as a main shopping area.

—2— 000308 I I'

Z. The proposed change of use together with the envisaged change in the appearance of both 57 & 59 High Street would produce an unsympathetic character and appearance to the premises which are centrally located within the Rayleigh Conservation Area.

NOTE:

The applicants currently occupy 39 High Street which some years ago was previously used as an estate agents. The estate agents use was permitted in January 1976 when it was considered that the limited frontage of the unit would not unduly impinge on the main shopping frontage. The applicants now wish to extend their use into No.57, a larger unit last used as a bakers shop. I consider the proposal is unacceptable as it will form a substantial break in the shopping frontage in a section of the High Street, which is already interspersed with non—retail uses. The applicants claim that they need to be in prime retail positions as their premises are sore dependant on passing public and increasingly their business is transacted over the counter with callers combining their visit with other shopping trips. They also explain that they always try to ensure that any alterations they undertake enhance the building and attractive window displays are maintained. There is no evidence of a window display in the existing premises but if members feel that pernision should be granted this aspect could be covered by a suitable condition.

Representations have been received from the Rayleigh & District Chamber of Trade and the Rayleigh Civic Society, who both feel that the change of use should be resisted on the grounds incorporated in reason 1. of my recommendation.

3. ROC/20/84 RAYLEIGH

Use land for waste transfer station. Rawreth Industrial Estate, Rawreth Lane, Rayleigh, Essex. Mr. K.R. Carter, Rawreth Industrial Estate, Rawreth Lane, Rayleigh, Essex.

13T.P. - GRANT PERMISSION SUBJECT TO:—

I. This permission shall enure for the sole benefit of the applicant and to I Cartaway (Mini Skips) and to no other person or business undertaking without the prior consent in writing of the local planning authority.

2. The use hereby permitted shall cease and all materials and equipment associated with the use removed from the site by 31st December 1983 unless previously agreed in writing by the local planning authority.

3. No waste materials shall be permanently stored on any part of the application site and all waste materials brought to the site shall be regularly transported to an authorised waste disposal tip.

NOTE:

The applicant has been carrying out commercial vehicle repairs on this site for 16 years and during last year expanded his business to include mini—skip hire.

—3— 00030) The site is within the area allocated for industrial purposes at the Rawreth Industrial Estate. It is well screened by existing hedgerows and the mini— skip use utilises former gun emplacements and bunkers. The use started some 9 months ago but the applicant did not realise he needed planning permission as he already used the site for commercial purposes.

The use involves bringing in waste material in mini—skips, usually garden refuse, rubble and building materials, from hirers premises and then transporting accumulated loads in a larger vehicle to the authorised tip at Leigh—on—Sea. The applicant states that the waste is cleared daily and that it would be unprofitable to take his mini—skip loads direct to the Leigh tip.

The use appears to be run in an orderly manner, is small scale and is not in my view causing any detriment to local amenity. However, because of its nature and the fact that it is in its infancy, I feel any permission should be temporary and personal to the applicant to maintain effective control and to enable the situation to be reviewed.

ROC/17184 IIAWKWELL

Demolish existing dwelling snd erect detached house with integral garage. 46 York Road, Ashingdon, Essex Messrs. Wilson & Coker, do G.M. Spence, 92 Ashingdon Road, Rochford.

Frontage of Plot: 12.3m. (4Oft.) Depth of Plot: 45.6m. (l5Oft.) Floor Area: l47m2 (1582 sq.ft.)

D.T.P. — GRANT PERMISSION SUBJECT TO:—

1. Std. Cond. 3 — Commence in 5 years.

2. Std. Cond. 12A — Garage to be incidental to enjoyment of dwelling.

3. Std. Cond. 14 — 1.8 metres (6 feet) high fencing to be erected.

4. Notwithstanding the provisions of Article 3 Schedule I of the Town and Country Planning General Development Orders 1977—1981 there shall be no obstruction to visibility above a height of 600 mm. within the 2.1 metre x 2.lmetre (6111.1 x 6'll") sight splay hatched blue on the plan returned herewith.

5. Std. Cond. 34 — Certain windows to be obscure glazed.

NOTE:

The site for the proposed dwelling is presently occupied by a relatively narrow bungalow set centrally within the site. The neighbouring properties are both bungalows, though within the road there is a general mixture of bungalows, houses and chalets. While the proposal is relatively large compared with the neighbouring properties, and the one it would replace, it is not unreasonably so and subject to conditions 3 and 5 there should be no significant loss of privacy to adjoining residents.

I am awaiting the formal reply from the Anglian Water Authority and have as A) yet received no comments from adjoining residents. -4- 0110310 5. ROC/22/84 ROCRFORIJ

Change of use from residential to office use. 296 Ashingdon Road, Rochford, Essex Mr. A.D. Makinson, District Works Officer, Southend Health Authority, District Office, Union Lane, Rochford

NOTE:

This application has been presented by the Southend Health Authority who enjoy exemption from the need to obtain planning permission under the provisions of Circular 7/77. The application is a notification by the Health Authority who wish to usd the property as offices allied to a new programme of "Care in the Community". At present the building is used by the Authority as two flats for nursing staff and as a clinic which has been used on a sessional basis for outpatients chiropody sessions.

The new proposal results from pressure from the DH.S.S. to improve facilities for mentally handicapped persons and ways of bringing patients, previously housed in hospitals, back into the community to live. To this end the Authority are forming a team to deal specifically with this group of mentally handicapped persons. I am informed by the Authority that the team will comprise 6 or 7 staff who will mainly go out to visit patients. Visits by mentally handicapped persons would be very infrequent.

Very little structural alteration work to the building is necessary and the submitted plans show an extension of the existing car parking area to which access is gained from Brays Lane.

I have reservations about the proposals although the nature of the intended use itself is probably unlikely to have any detrimental effects on the amenities of adjoining residents. My main concern is the traffic and parking implications.

Ashingdon Road is a busy traffic route and Brays Lane is a heavy lorry route for vehicles going to and from Baltic Wharf at Wallasea. The site access is close to the junction of these two roads and whilst the Authority propose an extension of the parking area, it will only really provide parking space for some 4 cars and no on—site turning facility. It is difficult to improve the facilities because of the shape of the site and the position of the building although some improvement to achieve sufficient space for vehicles to turn could be achieved by extending a hardened area at the side of the building. I have consulted the County Surveyor and whilst I have not yet received his written reply I understand he is concerned about the parking and access arrangements.

I am also in communication with the Health Authority to obtain more detailed information on number of staff, visitors etc. and hope to have their reply before the meeting. My discussions with them, however, have revealed that the facility may only be required for a relatively short period of 2—3 years during which time they hope to provide more permanent and extensive accommodation elsewhere. In the light of this latter information I an inclined to recommend that the Council does not raise an objection to the proposal on the understanding that the intended use is for a temporary period only and that further improvements are made to the parking area. Residents in the vicinity of the site have been notified of the proposal 1qnd I will report any representations received at the meeting. 000311 —5- '1K. RECOMMENDATION

the Southend Health Authority be informed that provided the proposed use of the premises is planned to be a temporary facility only for a period of not more than three years, and that further improvements are made to the parking area and access in accordance with details that shall previously have been agreed in writing, the Council does not raise objection.

6. ROC/57/84 HULLBRIDGE

Demolish existing dwelling and erect detached property. Land in Pooles Lane, Hulibridge, Essex (formerly known as 'Clovelly'). Mr. & Mrs. 5.8. Miller, do Ronald C. Radley, 607 Dews Heath Road, Hadleigh, Benfleet, Essex 337 2NH

Frontage of Plot: IBm. (59'O") Depth of Plot: l7Om. (558'O") • Floor Area: 212 m2 (2187 sq.ft.) Density: 1.3 d.p.a.

D.T.P. — GRANT PERMISSION SUBJECT TO:—

1. Std. Conch 3 — Commence in 5 years.

2. Std. Cond. 5 — A scheme of tree and/or shrub planting to be approved.

3. Std. Cond. 24 — A hardstanding to be provided within the curtilage.

4. Std. Cond. 14 — 1.8 metres (6 feet) high fencing to be erected.

5. Std. Cond. 27A — Provision within curtilage of site for garage or garage space.

6. Notwithstanding the provisions of Article 3 and Schedule 1 of the Town and Country Planning General Development Orders 1977 to 1981, no dormer windows shall be inserted in the front elevation of the roof, nor any windows inserted in the flank east gable wall of the dwelling without the prior written consent of the local planning authority.

7. Notwithstanding the provisions of Article 3 and Schedule 1 of the Town and Country Planning General Development Orders 1977 to 1961, no enlargement of the dwelling or alterations to the roof shall take place forward of the main east to west ridge of the main roof without the prior consent in writing of the local planning authority.

NOTE:

Planning permission for a two—storeyed dwelling on this site was refused by the Committee at the 5th January meeting this year for reasons relating to an unsatisfactory block form out of character with that of the adjoining ,.- group of bungalows.

-6- 9U312 The revised design is for a bungalow of similar proportions and appearance to that of the adjoining dwellings. There are no town planning objections to the two small dormers at the rear overlooking the river, or the flank window overlooking the public open space to the west. However, to prevent overlooking of the bedroom windows of the adjoining bungalow, it is important that no window is inserted at a later date in the east flank wall and that the existing low fence is raised in height to 6'O". In addition, it is suggested that permitted development rights be removed to allow planning control over front dormers or extensions within the ILT of the front of the building, in order that the local planning authority is given the opportunity to consider the effect of any such proposals on the street scene.

7. ROC/839/83 RAYLEIGH

Part demolition and alterations to loading dock and erection of cold store. Unigate Dairies Ltd., Depot, High Street, Rayleigh, Essex Unigate Dairies Ltd., do Knight & Associates, 2 Crosshall Road, Eaton Ford, St. Neots, Cambs. PE19 3AB.

D.T.P. — GRANT PERMISSION SUBJECT TO:—

1. Std. Cond. 3 — Commence in 5 years.

NOTE:

Whilst the dairy premises straddle the boundary of the Rayleigh Conservation Area all the work involved in this application is outside the Conservation Area.

The removal of the loading dock building will in my opinion result in an improvement in the appearance of the site. It is a tall steel framed structure with a corrugated asbestos roof. It will provide more work space within the loading area and allow loading to be carried out store efficiently by fork lift truck.

The new cold store is a prefabricated metal clad structure and I am I currently in negotiation with the applicants in an attempt to secure some changes to the colouring and profile of the external cladding to improve its appearance. I hope to secure these changes before the meeting.

The Rayleigh Civic Society and the County Surveyor have confirmed that they have no objections to the proposals.

8. ROC/886/83 HOCKLEY

Erect 2 detached 4 bedroom houses with integral double garages. Land between 4 & 10 Merryfields Avenue, Hockley, Essex Mr. M.J. ¶Joolley, do E.A. Allen Esq., 4 Upper Lambricks, Rayleigh, Essex a o00313 -7- Frontage of Plot: 23.80m. (11.9m. per plot) 78'O" (39'O" per plot) Depth of Plot: 28.2m. (92'ó") Floor Area: 337m2 (llO5sq.ft.) Dcnsity 12 d.p.a.

D.T.P. — GRANT PERMISSION SUBJECT TO:—

1. Std. Cond. 3 — Commence in 5 years.

2. Std. Cond. 8 — Submit materials schedule.

3. Std. Cond. 6 — A scheme of landscaping to be approved.

4. Std. Cond. 12A — Garage to be incidental to enjoyment of dwelling.

5. Std. Cond. 14 — 1.8 metres (6 feet) high fencing to be erected.

6. Notwithstanding the provisions of Article 3 and Schedule I of the Town and Country Planning General Development Orders 1977 to 1981, no enlargement of the dwelling shall take place between the forwardmost part of the garage wall fronting onto the highway, and the main front wall of the dwelling, without the prior consent of the local planning authority first being obtained.

NOTE:

Houses exist on each side of this site. The occupier of No.10 does not object to the proposal and only one opening, a ground floor kitchen door, exists in the flank wall to No.4, and this door will not be affected by overlooking from the W.C. window and bathroom window in the flank of the new dwelling. The occupier of No.4 has not commented on the proposal but is in any case unaffected since no openings of any kind exist in the flank wall of that dwelling.

9. R0C172/84 RAYLEIGH

Change of use of first floor to extension of existing licensed Bar a and Night Club. W 'Palms', 19—23 High Street, Rayleigh. Teland Ltd., do Paul Ellwood, 521 Galleywood Road, Chelmsford, CM2 BAA

Floor Area: 90 sq.m. (960 sq.ft.)

D.T.P. - GRANT PERMISSION SUBJECT TO:—

1. Std. Cond. 3 — Commence in 5 years.

2. Details of any changes in the external appearance of the building including the display of advertisement material but excluding the new first floor window frames indicated on the submitted plan, shall be submitted to and approved by the local planning authority before such changes are carried out.

3. The floorspace, the subject of the application, shall be used as a bar and cocktail lounge allied to the existing bar and cocktail lounge on the ground floor and for no other purpose without the prior approval in writing of the local planning authority.

—8— NOTE:

The proposal involves the first floor accommodation above "Palms" (formerly The Trading Post). The total floorspace measures 15m. x 6m. (49! x 20') with approx. 40% occupied by stairs aild toilets. The additional bar/cocktail lounge area amounts to some 56 sq.metres (602 sq.ft.). A new staircase access from the existing bar/lounge is included. The only external alteration proposed is to change the existing modern metal window frames to softwood frames with a curved head and small panes. The floorspace has been unused for some time. In 1980 planning per-mission was granted to use the accommodation as a private members club (ROC/467/80) and prior to that in 1979 permission was granted for a restaurant. I see no objections to the use now proposed subject to the conditions set out in my recommendation, particularly condition 2 regarding any changes in the external appearance of the premises.

I am seeking the comments of The Rayleigh Civic Society and Chamber of Trade, together with the County Planner and will report their observations at the meeting.

10. ROC/862/83 ROCHFORD

Enclose area between two hangars for industrial use. North Hangar, Aviation Way, Southend Municipal Airport, Southend—on—Sea, Essex Jadepoint Aircraft Engineering Ltd., do Derrick 14. Brown, Arch.RIBA., Estate House, 377 Rayleigh Road, Eastwood, Leigh—on—Sea.

D.T.P. — GRANT PERNISSION SUBJECT TO:—

1. The floorspace hereby permitted shall be used in connection with the existing hangar/workshop and shall not be used by a separate industrial user.

NOTE:

This applicaton is submitted to regularise the enclosure of an area between an existing hangar and workshop for Jadepoint Aircraft Engineering Ltd. The building is required for the maintenance and servicing of company vehicles.

No objections are raised by the Civil Aviation Authority and the Director of Health and Housing.

11. ROC/40/84 HAWKWELL

Erect Notice Board. St. Nary's Church, Rectory Road, 1-lawkwell. Hawkwell Parochial Church Council, c/o Mr. D.R. Johnson, 44 Broadlands Rd., Rockley, Essex 835 5DS

. 000315 D.T.P. — GRANT PERMISSION SUBJECT TO:—

1. The sign hereby permitted shall be sited as shown op the approved plan clear of the highway.

2. Before the advertisement hereby approved is erected, the existing advertisements shall be removed from the site.

NOTE:

The proposal involves the removal of two boards which stand either side of the Church gate and their replacement with one dual purpose board to the east of the gate. The proposed board is to be made of hardwood and is to stand on posts fixed to concrete spurs in the ground. The proposed notice board will stand approximately l.O5m. from the ground and will be 2.O2m. in length by l.39m. in height. Whilst St. Mary's Church is listed grade B, the proposal would not appear to materially affect its character, appearance or setting. Any adverse comments from the County Surveyor will be reported verbally at the Planning Services Meeting.

12. ROC/90184 HOCKLEY

Temporary permission for 2 years to change use from industrial to Post Office Sorting Office. 26 Eldon Way, Hockley. Eastern Postal Region, do B.E. Chartered Surveyors, 75 High Street, Brentwood.

D.T.P. — GRANT PERMISSION SUBJECT TO:—

1. Permission is granted for a temporary period expiring on 31st March 1986 at which time the proposed use shall cease unless previously agreed in writing by the local planning authority.

2. This permission shall enure for the sole benefit of the applicants for the use of the building as a Postal Sorting Office.

NOTE:

The existing Sorting Office at the junction of Spa Road and Eldon Way is due to be re—developed and planning permission for a new Sorting Office complex was granted last year. The Post Office need the alternative accommodation at 26 Eldon Way to continue their service whilst the new premises are under construction.

13. ROC/795/83 ROACH GROUP

Outline application to erect detached house. Adjoining 277 Little Wakering Road, Little Wakering, Southend—on—Sea. Mr. & Mrs. C.G. Pitkin, 277 Little Wakering Road, Lc.Wakering, Southend—on—Sea.

Frontage of Plot: 2O.Om. (66ft.) Depth of Plot: lS.5m. (60'5")

-10- 009316 D.T.P. — GRANT PERNISSION SUBJECT TO;— — 1. Std. Cond. 1.. Reserved matters to be approved.

2. Std. Cond. 2. — Commence in 5 years or 2 years.

3. The access should be sited centrally within the site frontage and be constructed in accordance with the attached sketch, with any gates recessed as indicated.

4. A vehicular turning space should be provided within the site. In this respect any garage shall be sited a ui.inimisn of l2m. from the highway boundary.

5. The brick wall sited between the existing access and the Post Office forecourt shoutd be reduced to lm. in height.

6. The existing access/hardstanding shall be replaced if affected by the proposed development.

NOTE:

This proposal is for one detached dwelling on residentially zoned land. Conditions 3, 4, 5 & 6 are imposed on the recommendation of the County Surveyor. The Anglian Water Authority do not object to the proposal provided that the means of drainage is approved before the development commences. This matter may be dealt with at the detailed planning stage.

A revised scheme has been negotiated with the applicant to include more land within the application site. Further details will be reported verbally by the Director of Town Planning at the Planning Services Meeting.

14. ROC/37/84 ROCHFORD

Install radar antenna and receiver display cabin. Plus temporary office accommodation. Southend Municipal Airport (NW of Control Tower), Southend, Essex Southend Borough Council, do D.A. Wallace, SATCO., Air Traffic Control, Southend Airport.

ileight of Tower: 9.50m. (3l'2") Floor Area: Cabin 15.86m. (l7Osq.ft) Temporary Office 13.15m. (141 sq.ft).

D.T.P. — GRANT PERMISSTON SUBJECT TO:—

1. Std. Cond. 3 — Commence in 5 years.

2. The proposed development shall be painted in accordance with a scheme to be agreed in writing with the local planning authority prior to the commencement of use of any part of the installations hereby permitted.

3. The proposed temporary office shall be removed from the site by the 1st March 1985. S 000317 NOTE:

This application seeks permission to erect a radar antenna, receiver display cabin and temporary office accommodation to the north of the main terminal buildings. The proposal will greatly improve the existing system in operation at the Airport and is being provided by Marconi Radar Systems Ltd. The temporary office is required to be used for demonstration purposes once the system is installed and is required to be removed from the site by condition 3. The views of the Civil Aviation Authority have been sought and will be reported verbally at the meeting.

15. ROC/8O/84 IIOCKLEY

Add greenhouse extension for greengrocery sales. Newhall Nursery, Lower Road, Hockley 3. Poster & S. Kingston, do Graham & Baldwin, 149 Green Lane, Eastwood, Leigh—on—Sea, Essex 559 SQL

Floor Area of Shop: 27 sq.m. (290 sq.ft.)

D.T.P. — GRANT PERMISSION SUBJECT TO:—

1. This permission relates solely to the greenhouse building edged green on the plan returned herewith.

2. The floorspace used for the retail of greengrocery shall be confined to that area of the greenhouse building shown hatched on the submitted plan.

NOTE:

The Committee granted planning permission for two new greenhouses, a covered way and the relocation of the existing greengrocery shop on 6th December 1983. (ROC/757/83). However, notwithstanding the plans which accompanied that application a new and larger greenhouse has been constructed to replace the original shop and to provide a new covered entrance to the main block of • greenhouses. The new shop amounts to 27 sq.m. (290 sq.ft.) of floorspace compared with the original which covered some 18 sq.m. (193 sq.ft.).

Despite the departure from the approved plans the new greenhouse is a far more attractive structure and is, I feel, acceptable.

16. ROC/531/83 RAYLEIGH

Outline application to erect horticultural buildings and lay out car park. Bedloes Corner, Rawreth, Rayleigh. Mr. S.R. Staddon, 9 Kingswood Crescent, Rayleigh.

Size of site: 0.88 hectares (2.l8acres)

-12-- 000318 D.T.P. — REFUSE PERMISSION FOR THE FOLLOWING REASONS: I 1. Metropolitan Green Belt — The proposed use of this prominent site as a horticultural nursery would detract from the character and appearance of the Green Belt.

2. The proposed use would add to the traffic hazards already experienced at the junction of A13O Chelmsford Road, Rawreth Lane, Church Lane and Bedloes Avenue, Rawreth.

3. The proposed site is considered to be of inadequate size to accommodate a wholesale nursery.

NOTE: I

The above application was deferred by the Planning Services Committee on 5th January 1984 for local residents to be consulted and to enable me to meet the applicant. Letters were sent to twenty householders and a subsequent public meeting was held on 3rd February 1984 at the Rawreth Parish Hall.

The meeting was attended by Councillors Cope and Jones together with the applicant. Following discussion a motion opposing the application was carried by 28 votes with four abstensions.

Since the meeting a considerable number of letters of objection have been received with the following main points raised in opposition.

1. The proposal would result in the loss of common land or village green. 2. The proposed development would be inappropriate in the Green Belt. 3. The proposal would add to traffic hazards already experienced. 4. The proposal would lead to pressure for a residential dwelling. 5. The site is crossed by sewerage pipes and contains a pumping station. 6. The site is too small to accommodate a wholesale grower and would develop as a Garden Centre.

Objectors: — Mr. & Mrs. Webster — Umbria, Rawreth Lane Mr. & Mrs. P. Smith — High Acre, Chelmsford Road Mr. I.E. Cole — Gwithian, Mr. W.G. Wood — 2 Bedloes Avenue . Mr. C. Gowlett —5 —II— Mr. & Mrs. J. Todd —8 Mr. L.K. Cope — 28 Mrs. P. Birtles — 1 Burrells, Church Road Dr. P.R. Banks — Orchard Thatch, Church Road Mr. B. Love — 2 The Forge Nurseries, Church Road Mr. D.S. Bolt — Garwood Lodge, Church Road Mr. W.D. Watson — Braemar, Church Road Mr. F. Scrivener — Highfield, Church Road E.D.O. Van Lennep — Burrells Farm, Church Road Mr. D. Mann — The Forge Nurseries

A letter in support has been received from Mr. and Mrs. A.E. Lock, 6 Bedloes Avenue. I have now had the opportunity of visiting the site with the applicant and of discussing his proposals in more detail, which I will explain at the meeting. However, whilst sympathetic towards the applicant's intentions to establish a business, in this particular case I share th41 local residents concern and am firmly of the opinion that planning permission should be refused for the above three reasons. I 000319 -13- •7. ROC/879/83 RAYLEIGH

Use existing building to board 30 cats. 256 Daws Heath Road, Rayleigh, Essex Patricia Doreen Scott, 256 Daws Heath Road, Rayleigh, Essex

Floor Area: 55.74 sqm. (600 sq.ft)

D.T.P. — GRANT PERMISSION SUBJECT TO:—

1. Std. Cond. 3 — Commence in 5 years.

2. The number of cats boarded at the premises shall act exceed a total of 30.

3. The existing car park shall be increased in size to provide for the parking of a total of fourteen cars. Details of the revised car parking arrangements shall be submitted to and agreed in writing with the local planning authority and shall be laid out prior to the commencement of use hereby permitted.

4. Details of the proposed changes to the external appearance of the existing barn shall be submitted to and agreed in writing with the local planning authority prior to the commencement of development hereby permitted.

5. There shall be no vehicular or pedestrian access from the site direct onto the Trunk Road &127.

6. There shall be no advertisements displayed onto the Trunk Road, Al27.

NOTE:

Planning permission was originally sought to use this site for the boarding of 24 dogs but because of noise nuisance the planning permission granted on 27th July 1983 restricted the number of dogs boarded to 12, ROC/329/83.

The applicant now seeks to use an existing barn on the site as a cattery to board 30 cats. Representtions have been received from the following adjoining residents: — (i) Mr. R. Bingley of 259 Daws Heath Road objects to the proposal as it will attract more cars to the site. (ii) Mr. B. Johnson of 287 Daws Heath Road objects as the applicant is unlikely to abide by any conditions imposed by the Council. (iii) Mrs. B. Pearson of 291 Daws Heath Road does not object and Mr. P. H. Bines of 295 Daws Heath Road does not object; provided that there is adequate isolation from the existing kennels.

The Director of Health and Housing reports that no environmental health problems are anticipated from this development. Both the Regional Controller of Trunk Roads and the County Surveyor have no objections to proposal subject to the imposition of Conditions 3 and 5.

—14-- 18. ROC/858/83 HAWKWELL

Demolish derelict huts and erect new single storey brick Scout Headquarters. Land adj. public open space, Magnolia Road, Rochford. 2nd Rawkwell Cub & Scout Group, do D.W. Tomlinson, 32 Lascelles Gardens, Rochford, Essex

D.TI.P. — GRANT PERMISSION SUBJECT TO:—

1. Std. Cond. 3 — Commence in 5 years.

2. Std. Cond. 8 — Submit materials schedule.

3. The building shall be used for scouting purposes only and for no other purpose without the prior consent in writing of the local planning authority.

4. The three car parking spaces shown on the submitted plan and the area shown for manoeuvring and turning within the site shall be laid out and hard—surfaced to the satisfaction of the local planning authority before the building is first used.

5. The existing five buildings on the site shall be demolished before the building hereby permitted is approved, unless otherwise agreed in writing by the local planning authority.

NOTE:

This site covering just under one third of an acre forms part of the Magnolia Playing Fields, which extend behind the printing works near the junction of Rectory Road and Magnolia Road. All this land is owned by the Rochford District Council and deemed planning consent for a change of use of the application site for scouting purposes was granted last year. (Minute 534/83 of Development Services Committee dated 15th September 1983).

A lease has been granted to the applicants subject to suitable conditions regarding access to the playing fields via the land from Magnolia Road etc. and the application now submitted is for full planning permission to demolish the two derelict huts on the site and erect a brick built structure, using stock facing bricks, and a grey pantiled roof. the rear structure is satisfactory in appeaance, block form and siting.

The County Surveyor has no objections to the building subject to suitable car parking facilities within the site being provided. The 3 car spaces provided are considered to be adequate for the limited number of vehicles which would normally be parked on the premises and any large gathering of people with cars could be catered for by prior consent of the Council as landlords to use part of the playing field.

The owners of the adjoining printing works, Greater London and Essex Newspapers Ltd. do not object to the proposal. 4. 000321 -15- ROC/44/84 HAWKWELL

Outline application to erect one— bedroom bungalow with integral garage and new crossover. rIo 53 Hawkwell Road, Hawkwell. Mr. Nardini, do B.R. Haspineall, 47 Marine Parade, Leigh—on—Sea.

Frontage of Plot: iBm. (59') Depth of Plot: i9m. (62') Density: 19 d.ha (8 d.a)

D.T.P. — REFUSE PERMISSION FOR THE FOLLOWING REASONS:

1. The site is considered to be of insufficient size to enable a satisfactory form of development to be achieved and if allowed would give a cramped appearance within the site.

2. The proposed bungalow would be intrusive to the outlook of the occupiers of the neighbouring property (No.53 Hawkwell Road) whose curtilage would be reduced to an unacceptable size giving a cramped appearance within the site and street scene.

NOTE:

The site lies within the grounds of number 53 Hawkwell Road with a return frontage to White Hart Lane onto which the proposed bungalow faces.

The applicant is seeking to erect a bungalow on this site which together with the surrounding development and plot sizes is predominantly low density in character.

In this instance I think a decision of refusal is justified for the suggested reasons.

20. ROC/62/84 RAYLEIGH a Use of premises for valeting and sale of V cars. 45 Deepdene Avenue, Rayleigh, Essex Mr. S. Bishop, 45 Deepdene Avenue, Rayleigh.

D.T.P. — GRANT PERMISSION SUBJECT TO:—

1. The use hereby permitted shall cease on or before 31st March 1985 unless prior consent in writing is obtained from the local planning authority.

2. The development hereby approved shall enure for the benefit of Mr. S. Bishop only and for no other person without the prior written consent of the local planning authority.

3. No vehicle repairs of any kind or panel beating, paint spraying etc. shall be carried out on the premises in connection with the developmen%\ hereby permitted.

-16- 000322 •7. ROC/879/83 RAYLEIGH

Use existing building to board 30 cats. 256 Dews Heath Road, Rayleigh, Essex Patricia Doreen Scott, 256 Dews Heath Road, Rayleigh, Essex

floor Area: 55.74 sq.m. (600 sq.ft)

D.T.P. — GRANT PERMISSION SU8JECT TO:—

1. Std. Cond. 3 — Commence in 5 years.

2. The number of cats boarded at the premises shall not exceed a total of 30.

3. The existing car park shall be increased in size to provide for the parking of a total of fourteen cars. Details of the revised car parking arrangements shall be submitted to and agreed In writing with the local planning authority and shall be laid out prior to the commencement of use hereby permitted.

4. Details of the proposed changes to the external appearance of the existing barn shall be submitted to arid agreed in writing with the local planning authority prior to the commencement of development hereby permitted.

5. There shall be no vehicular or pedestrian access from the site direct onto the Trunk Road Al27.

6. There shall be no advertisements displayed onto the Trunk Road, A127.

NOTE:

Planning permission was originally sought to use this site for the boarding of 24 clogs but because of noise nuisance the planning permission granted on 27th July 1983 restricted the number of dogs boarded to 12, ROC/329/83.

The applicant now seeks to use an existing barn on the site as a cattery to board 30 cats. Representtions have been received from the following adjoining residents:—

(i) Mr. R. Bingley of 259 Daws Heath Road objects to the proposal as it will attract more cars to the site. (ii) Mr. B. Johnson of 287 Daws Heath Road objects as the applicant is unlikely to abide by any conditions imposed by the Council. (iii) Mrs. B. Pearson of 291 Daws Heath Road does not object and Mr. P. N. Bines of 295 Daws Heath Road does not object; provided that there is adequate isolation from the existing kennels.

The Director of Health and Housing reports that no environmental health problems are anticipated from this development. Both the Regional Controller of Trunk Roads and the County Surveyor have no objections to then proposal subject to the imposition of Conditions 3 and 5. .

-14- e0t320 Ti

Mr. Bishop confirms that he will accept a temporary planning permission, made personal to himself, and restrictions concerning repairs on the premises, advertising and the number of vehicles for sale actually on the site.

Both of the adjoining occupiers have written to say they have no objection to car valeting but they have been asked whether, subject to the conditions suggested, they would object to limited car sales also, since it is not clear whether they are fully aware of the facts.

Any further letters received will be reported at the meeting. Mr. Bishop also would continue to search for suitable premises near his home from whence he could carry on the business instead of from his house.

21. ROC/857/83 RAYLEIGH

Change of use from retail shop to fish and chip restaurant and erect external duct. 98/100 High Road, Rayleigh, Essex Mr. Hitchcock, do Bremith Company Ltd., 21 Napier Road, Bromley, Kent.

D.T.P. — REFUSE PERMISSION FOR THE FOLLOWING REAS0NS

1. The proposed use is poorly located by reason of its proximity to the busy High Road/A127 trunk road/Rayleigh Weir roundabout. The proposed use will attract an increased number of vehicles to the premises giving rise to additional slowing, turning and manouevring movements of vehicles entering and leaving the site which would interfere with the free flow of traffic to the detriment of highway safety.

2. The car parking and servicing provision within the site is considered to be inadequate for the proposed use. This will encourage casual parking and congestion within the surrounding residential streets and on the busy High Road to the detriment of highway safety.

3. The premises are located within a residential area and the proposed use, if allowed, would produce an increase in noise, smell and inconvenience to residents in the immediate locality.

NOTE:

The premises are located toi'ards the southern locality end of the High Road on its western aide near to the Rayleigh Weir/A127 roundabout. There is a Shell garage opposite and the Brook Road industrial estate exit lies diagonally opposite adjacent to the Weir public house. The premises are currently used for a video film hire business (previously a grocery store).

Local residents have been consulted and letters of objection received from the following:—

Mr. B.R. Beacham I Weir Farm Road, Rayleigh Mr. E.J. Quiver 3 Mrs. V. Farmer 4 Mr. Mrs. S.J. Burton 5 • Me's S. Deane 6

-18- 000324 MIS J.L. Whitehead 9 Weir Farm Road, Rayleigh Mr. Mrs. J.L. Baldock 11 Mr. D.fl. Rowley 12 Miss G.E. Harding 13 Mr. G.J. Thomas 15 Mr. Mrs. M.R. Watkins 16 The occupier 19 Mr. Mrs. J.R. Baynes 20 Mr. D.H. Billinghurst 21 Mr. D.S. Hawkins 30 Mrs. A.G. Pumfleet 86 High Road, Rayleigh Mrs. A.A. O'Sullivan 88 Mr. Mrs. L. Crier 90 Mr. A.J. Allen 102 MIs B. Flaherty 107 Mr. R. Hudson 114 High Road, Mr. Mrs. B. Rann 121

The grounds of objection are summarised below

(a) Inadequate car parking facilities, increased traffic congestion detrimental to highway safety especially at junctions restricting emergency services. (b) Inappropriate to residential area and already a surplus of such establishments locally. (c) Noise, inconvenience, smell, increased litter, vermin — health hazard, will encourage vandalism and detract from the appearance of the area and devalue residential property.

The Director of Health and Housing has been consulted and has confirmed that nuisance from cooking odours is likely to occur.

A letter of objection has also been submitted by the John Daldry Partnership (Chartered Town Planners and Development Consultants) of Ongar in Essex on behalf of Associated Fisheries (Restaurants) Limited — Seafare, Rayleigh High Street and is reproduced as follows:

"Further to my letter dated 24th January, 1984, which I wrote on behalf of my clients Associated Fisheries (Restaurants) Ltd., I have now inspected the above application and I would like to thank Mr. Whittam of your Department for his courtesy.

As I advised you previously, my clients have a fish and chip restaurant in the High Street at Rayleigh, and they are quite naturally concerned about the over—provision of their facility in the area. However, I am aware that the effect of development in terms of competition is not necessarily a reason for refusing planning permission for such development but there are other planning issues, of which I am sure you are aware, but in the interests of my clients I would like to bring to your attention.

Firstly, the site of the application is only 100 yards or so from the Rayleigh Weir roundabout, which is a heavily trafficked road junction and you may consider that the slowing down and stopping of vehicles in the High Road would be detrimental to traffic safety, and indeed the environment of the area generally. S oooi In addition, the site is opposite a Shell petrol filling station and service garage where right—turning traffic movements obviously occur, and the use of the premises as a fish and chip shop would aggravate further this conflict of traffic movement. Although there appears to be parking spaces for approximately four cars on the frontage of the site, this would not be adequate at peak times and indeed the vehicles would have to be reversed on to the highway when leaving, thus adding to the traffic conflict in this area.

Finally, it would appear that even the existing shopping use as a video shop is a non—conforming use in this predominantly residential area, and whilst a local corner shop would be acceptable, I trust you will agree that the proposed use as a fish and chip shop should be refused.

I understand that there is a considerable amount of local objection and my clients would like to add their objection as outlined above.

Perhaps you would be kind enough to let me know the decision reached by your • Council, and indeed should the case be taken to appeal, we would be prepared to give evidence in support of your Council's decision.

If I can be of any further assistance, please let me know't.

Additional letters stating 'no comment' have been received from the following: —

Mr. J. Lockwood lOlA High Road, Rayleigh Mrs. E. Keen 105 Mr. Woodward (md Coope Estates) for "The Weir" public house Castle Point District Council

The local highway authority have been consulted and a direction of refusal issued on the grounds of highway safety, and is covered by reasons I and 2 above.

22. ROC/798/53 RAYLEIGH

Resite and rebuild kennels. , Rear of "Tinkersfield", Hullbridge Road, Rayleigh, Essex MIS W. Stun, R. Lashbrook, P & J & K Furlong, do Mr. I.E.. Turvey, 1 Trinity Avenue, Enfield, Middlesex

D.T.P. — GRANT PERMISSION SUBJECT TO:—

1. Std. Cond. 3 — Commence in 5 years.

2. This permission is granted on the understanding that, if implemented, it will supersede the permission granted under RAYIIO9I69 and that any building erected under that permission will be demolished before any building erected under the permission hereby granted is first used.

3. The existing vehicular access in Hulibridge Road shall be widened to 5 metres, as shown on the submitted plan revised 6th February 1984, before the kennels are first used.

-20- 000326 4. The area shown for car parking on the submitted plan revised 6th February 1984 shall be hardsurfaced and laid out before the kennels are first used.

5. Std. Cond. 4 — Hedgerows to be retained.

6. No more than 75 dogs shall be boarded, kept or exercised on the site.

7. Notwithstanding the details shown on the submitted drawing, all access to the site, both vehicular and pedestrian, shall be gained via the existing access in Hullbridge Road and no additional access to the kennel buildings shall be provided along Montefiore Avenue, or Ftullbridge Road, without the prior consent in writing of the local planning authority.

8. No dog racing shall be carried out within the site.

NOTE:

This site has a permitted use as dog boarding kennels. Outline planning permission was granted on 1st July 1969 for the erection of two blocks of dog boarding kennels on the site, reserved matters (i.e. details of the buildings) being submitted and approved later that year.

The details approved comprised a single block of 38 kennels and a double block of 39 kennels. The first block of 38 kennels were built and have been used since then to board dogs and are currently used to keep about 30 to 40 greyhounds in.

The applicant is aware that he is entitled to proceed with the development as approved, which means that he can erect a further 39 kennels without the need to obtain further planning permission. However, the existing block badly requires renewing and therefore this application is submitted to demolish the existing kennels and erect a single 2' shaped block of 69, i.e. 8 kennels less than previously approved.

To approve this application would have several advantages as far as the local planning authority is concerned:—

(a) The applicant, in an accompanying letter, has stated his intention to keep, under normal circumstances, only one dog per kennel, i.e. 69, with an absolute maximum of 75 dogs in extreme cases. A suitable condition could therefore be imposed controlling the number of dogs boarded, whereas no such condition exists at present.

(b) The revised plan indicates provision for parking within the curtilage, whereas none is required at present.

(c) The County Surveyor recommends that, in the interests of highway safety, the existing access should be increased in width to 5m. The revised plan indicates such an increased width.

The occupiers of twelve properties in the vicinity and the Ward Councillors were notified of the proposal. Three replies were received, the occupier of Kalijah, Coldsmith Drive having no comments to make, whilst the occupiers of 9'loodville', Hullbridge Road have no objection providing the present noise from the dogs is kept down. The occupiers of the farm opposite, Walfords Farm, do not object to the proposal and the Director of Health and Housing has issued a licence for 60 dogs. 000327 -21- In view of the existing permission on the site, it seems unlikely that the Secretary of State would support the local planning authority in an appeal situation if the application were to be refused. However, the applicant has been extremely co—operative with the local planning authority in designing the kennels and amending the submitted plans.

The 'L' shaped kennel block is sited to help contain any noise emanating from the site. The buildings have been sited 900mm. away from the boundary with Montef lore Avenue so as to retain the existing high hedgerow, which will assist both as a sound screen and provide screening of the rather long expanse of brickwork. The applicant has also offered to replant new hedgerows to fill in any gaps, to erect a 6' high fence along the northern and eastern boundaries of the paddock or exercising area, and to provide an improved vehicular access and a car park.

The roof cladding to the building is shown as dark brown Eternit Major Six cladding and the walls will be in London Brick Company Ironstone facings (a mottled buff wirecut type of brick) and therefore the building should be relatively unobtrusive in the rural environment.

The applicant's address is shown on the application as "Tinkersfield" which is the dwelling adjoining the proposed and existing kennels. However, the position indicated for the 6' high fence and the presence of a concrete hardstanding adjoining Montefiore Avenue would seem to indicate that the kennels could be used in the future separately from the existing bungalow.

The applicant has been requested to clarify that both the bungalow and the kennels will be used together, in the interests of the proper management of the kennels and security, but in any case the only existing means of access to the site is via Hullbridge Road in the vicinity of the proposed car park.

However, it is important that adequate car parking is provided for the kennels and this will not be possible if sub—division should occur.

Members may therefore feel that in the circumstances, and notwithstanding the conditions imposed, it may be expedient to request the applicant to enter into a Section 52 Legal Agreement which would enable the existing • dwelling, access and proposed car park to be used always in connection with the kennels.

23. ROC/66/84 HOCKLEY

Outline application to erect one 4—bedroom detached house. Land adj. No.22 Folly Lane, Hockley Mr. A. Hayden, do Mr. A. Black, Z2 St. Marys Avenue, Billericay, Essex

Highway Frontage of Plot: 5.lm. (l6'9") Depth of Plot: 49m. (l60'9") At building line: l3.OOm. (42'S")

D.T.P. — REFUSE PERMISSION FOR TUE FOLLOWING REASONS:

1. The proposed development would result in the loss or serious damage to a number of trees the subject of Tree Preservation Order No.14/81.

-22- 000328 2. The proposal would result in a cramped form of development when compared with the density and character of development immediately adjoining the site.

3. The siting of the proposed house would have an adverse impact on the adjoining occupiers of 20 Folly Lane.

NOTE:

This site forms part of the garden to the south of 22 Folly Lane which is a large detached house adjoining Folly Wood. The southern boundary of the site contains an attractive row of oak, sycamore and field maple trees, which are the subject of Tree Preservation Order No.14/81. The proposed house is shown as being located within 2.lm. (6'lO") to 5m. (16'5") of the preserved trees and could not fail to have an adverse effect on their satisfactory retention.

Housing in this part of Folly Lane is at a low density with substantial properties on large frontages. In my view the proposed development, if allowed, would detract from the character and appearance of the area.

A petition opposing the development has been signed by 21 residents in Folly Lane, Manor Road and Chevening Gardens.

24. ROC/71O/83 RAYLEIGH

Add rooms in roof and re—roof as existing. The Steelaway, Rawreth Lane, Rayleigh, Essex Mr. D.W. Howe, c/o D.W. Micklewright, ARICS., 64 Keswiek Avenue, Huflbridge, Hockley, Essex

13.T.P. — REFUSE PERMISSION FOR THE FOLLOWING REASONS:

1. Metropolitan Green Belt. Excessive development.

2. The proposed alterations to the roof of the building would present an unsatisfactory appearance to the dwelling by reason of the extent and design of the proposed first floor accommodation and the proliferation of roof lights in the roof slopes, having regard to the prominent siting of the dwelling in relation to the adjoining highways and having regard to its location within the Metropolitan Green Belt, which would introduce a dominant feature in the street scene and a discordant effect in the appearance of the dwelling.

NOTE:

This application is included on the schedule for the reason that although this property is situated well within the Metropolitan Green Belt, it is also the last dwelling of an almost continuous line of dwellings on the north side of Rawreth Lane. In 1975 planning permission was granted on the adjoining site to the east (then vacant) for two chalets. The County Planner agreed with the local planning authority that it would seem unreasonable not to allow the two dwellings in view of the fact that the site was virtually the only remaining vacant site in the long line of dwellings. . 000329 -23- However, the dwellings constructed were not excessive in size and are, of course, subject to the same criteria regarding extensions as apply to all Green Belt properties in the district. The application site which immediately adjoins the two above chalets has a flank frontage to Trenders Avenue, as well as a main frontage to Rawreth Lane.

Until a few years ago the building was of modest size, part of the ground floor being used as a shop (The Rawreth Stores). Following a period where the premises were vacant, the present applicant purchased the property, and since 1982 planning permission has been granted for a side extension and a large rear extension in addition to an existing rear extension constructed as permitted development. The total effect of these extensions has almost doubled the ground floor area. I

A large garage also exists and the applicant has now submitted an application to re—roof the property with a ridge higher than that existing. In addition it is proposed to extend the new pitched roof over the three existing flat roofed extensions and to provide a considerable number of velux roof lights in the roof slope to provide a further four rooms and a bathroom in the roof space. A car port originally proposed in front of the garage has been omitted from the application. It is also proposed to add a small front extension.

The overall effect of the alterations, in addition to extending the length of the main pitched roof from approx. 3Oft. to nearly 55 ft., would also provide nearly three times as much floorspace than originally existed, the overall habitable floor area (including the shop area) being increased from around 850 sq.ft. to around 2400 sq.ft.

Extensive negotiations have been carried out with the applicants to reduce the overall impact of the extensions and, because of the situation of the dwelling, it was considered that a degree of flexibility should be exercised over the amount of extra floorspace that could be regarded as reasonable in the circumstances, bearing in mind that the applicants also required the extra accommodation for elderly relations.

In an effort to reach a satisfactory conclusion the applicant was finally S requested to omit the new pitched roof over the flat roofed rear extension W granted in 1982, the roof being extended over the older extension only, thereby extending the pitched roof by about 10 feet only.

The applicants, however, have declined to make such a reduction in the proposal and insist that a decision be made. From a town planning point of view the overall appearance of the building would be too dominant, the proliferation of roof lights would introduce a discordant effect in the street scene and the amount of additional floor area proposed, having regard to the previous extensions already permitted, would be unreasonable and excessive in the light of the Council's policies and I therefore recommend that the application be refused for the reasons given.

-24- 009330 DELEGATED PLANNING DECISIONS

I have decided the following planning applications in accordance with the policy of delegation and subject to conditions:—

APPROVALS goC/646/83 Add single storey side extension at 248 Eastwood Road, Rayleigh — Mr. B. Stone.

R0C1817/83 Add single storey rear extension and alter garage roof at 120 The Chase Rayleigh — Mr. J. Bird.

R0C/863/83 Demolish existing attached garage and erect replacement at "Wadeville", Gt. Stambridge Road, Ct. Stambridge, Rochford — Mr. S. Sandford.

ROC/866/83 Add detached garage at Wood House, Woodside Road, Hockley — O.P.E. Ltd.

ROC/868/83 Add single storey front and rear extensions at 22 Avondale Road, Rayleigh — Mr. P. Rumbelow.

ROC/887/83 Add rear conservatory at 34 Rayleigh Avenue, Rayleigh -. Mr. A. Bradey.

ROC/741/83 Extend roof over existing garage at 261 Plumberow Avenue, Hockley — Mr. T.M. Fribbins.

ROC/766183 Add rooms in roof and erect detached garage at "Wood Close", Broom Road, Hullbridge — Mr. J.W. Herbert.

R0C1802/83 Add first floor bathroom extension and single stony rear extension at 12 Bullwood Road, Rockley — Mr. B.R. Playle.

ROC/83l/83 Construct vehicular crossover and hardstanding at 28 Lower Road, llullbridge — Goldkey Property Management & Development Co. Ltd.

ROC/852/83 Add rooms in roof at 27 Station Road, Hockley — Mr. B. Sains.

ROC/872/83 Add two storey side extension, attached garage and single storey extension to rear at 21 Love Lane, Rayleigh — Mr. A. Byford.

R0C/707/83 Add single storey side and rear extension incorporating integral garage at 8 The Approach, Rayleigh — Mr. R. Singleton.

R0C/783/83 Alteration of access to private dwelling on land between front curtilage boundary and highway to facilitate vehicle manoeuvres off the highway on land fronting 95 Love Lane, Rayleigh — Mr. P.C. Bailey. 000331 —25— ROC/787/83 Add two storey side extension at 28, Monksford Drive, Hullbridge — Mr. & Mrs. Smith.

R0C/838/83 Add rear porch at 277, Little Wakering Road, Little Wakering — Mr. C. Pitkin.

500/873/83 Add two storey side extension with integral garage at "Fair Dinkum", Hamilton Gardens, 1-lockley — S.F. & S.E. Archer. 500/876/83 Add single storey side extension at Stepping Stones, Canewdon Road, Ashingdon — Mr. B. Thurgood. 500/877/83 Change use of part integral garage to form study at 26, Goldsworthy Drive, Gt. Wakering — I Mr. A.P. Charge.

ROC/878/83 Extend integral garage to front and form covered area adjacent to 50, Gladstone Road, Hockley — Mr. B. Beale. 500/654/83 Add carport at 65, Sutton Court Drive, Rochford — Mr. Daniells. 500/826/83 Add single storey rear extension at 2, Kings Road, Rayleigh — Mr. 5. Jones. 1(00/829/83 Add first floor rear extension at 5, The Courts, Rayleigh — Mr. D. Helson. 500/869/83 Add single storey rear extension at 3, Burrelis Cottages, Church Road, Rawreth — Mr. Bernard Quinn. 500/001/84 Add rooms in roof and rear and side extensions at 51, Windermere Avenue, Hullbridge — Mr. Ager.

500/002/84 Add single storey rear extension at 38, Uplands Road, Hockley — Ft. D.L. De Vries.

•ROC/006/84 Add single storey extension to front and bay window to rear at "Winton Haw", Church End, Paglesham — Mr. G.G. Lintott.

ROC/Oll/84 Add detaohed garage with covered way at 57, Mapledene Avenue, Hullbridge — Mr. 5. Arnold.

1(00/013/84 Add single storey rear extension and new chimney stack to side at 5, Kennedy Close, Rayleigh — Mr. B. Teahon.

REFUSALS

R0C/742/83 Add single storey front extension at 23, Burnham Road, Hullbridge — Mr. S. Ord. Reason: Unsatisfactory appearance, unsympathetic design.

—26— 000332 ROC/745/83 Add single storey side extension at The Nest, Goldsmith Drive, Rayleigh — Mr. B.T. Gandy. Reason: Excessive development in the Metropolitan Green Belt.

ROC/821/83 Add ground floor cloakroom and attached garage with utility room to rear at 65, Goldsworthy Drive, Gt. Wakering — Mr. T.L. DeIf. Reason: Detracts from elevations and charaoter of dwelling creating cramped appearance within the site. Obtrusive and dominant feature on corner of Goldsworthy Drive/New England Crescent, inappropriate to open plan form of I development and siting of garage detrimental to highway safety.

ROC/806/83 Additional 3.05 metres wide gate to permit access onto Fambridge Road at Brenham Farm, South Fambridge — Mr. M. Davies. Reason: Loss of trees and hedgerows and formation of a separate access to the dwelling contrary to conditions imposed on the original planning permission and undesirable setting of precedent which may encourage fragmentation of farm dwellings from associated farm buildings and land. .

-27- 000333 DELEGATED BUILDING REGULATIONS DECISIONS

IN THIS SESSION

000334 DELEGATED BUILDING REGULATION DECISIONS )?1JJREJECTI0NS

PLAN NO. ADDRESS DESCRIPTION

83/1174 120, Lt. Wakering Road, Alterations and additions incorporating Gt. Wakering. 2 storey extension to the south flank. 83/1178 Back Lane, Rochford. Erection of building to form day centre and C.A.B. offices. 83/1177 4, Lancaster Gardens, Rayleigh. Single storey extension to rear. 83/1180 Myrtle Cottage, School Lane, Third bedroom to new roof, 3 dormer Barling Magna. windows, 2 porches.

83/1190 Land. dff Albert & Alexandra 32 No. Dwellings & Drainage — Road, Rayleigh. Plots 1 — 28 md. & 37 — 40 inci. 83/1196 35 Clifton Road, Repairs to Foundations. Ashi.ngdon.

63/1 204 138 Hookley Road, First floor extension with ground floor Rayleigh. gerage/boatstore. 85/1203 21 Love Lane, Rear and side extensions and garage. Rayleigh. 83/1201 53 London Hill, Additional Bedrooms & Bathroom in roof Rayleigh. and new entrance hail. 83/1197 Site adj. 21 Ohurch Road, Erection of detached house. Darling. 83/1195 1 Louise Road, Demolish part existing, rebuild Rayleigh. increased size including new roof conversion. 3edroonis, iower Loom. New Garage.

83/1183 land adj. 31 Creekview Avenue, New Chalet dwelling. (Plots 32 & 33), Rulibridge.

84/21 80 Orchard Avenue, Conversion of Garage to Dining Room Rockley. and add covered way. 83/1207 Hall Green, London Road, Rawreth. Side extension and alterations. 83/1209 81, Main Road, 1-lockley. Extension and alterations. 83/1211 44, Abbey Road, Hulibridge. Extension. . 0003

no DELEGATED BUILDING REGULATION DECISIONS A PPROVALJ(XXflO

PLAN NO. ADDRESS DESCRIPTION

83/637A 3a, Great Wheatleys Road, Rayleigh. Alterations and extension. 83/705A La Vallee Farm, Wadham Park Avenue, Hockley. Build farm shop. 83/783A 8, Park Gardens, Hawkwell. Side extension and front porch. 03/867A 144, Ferry Road, Hullbridge. Loft conversion and kitchen extension. 83/915A Locks Hill, Rochford. New office development with site and drainage works. 83/1o82A The Grange, Lower Road, Hockley. Erect detached building in rear garden. 83/11 38A "Wadeville", Stambridge Road, Rebuild garage and underpinning to Gt. Stambricige, Rochford. front. (Relaxation) 83/115Th Avonside, Eastwood Rise, Leigh—on—Sea. Extension to rear of garage area. 83/1l63A 62, Eastwood Road, Rayleigh. Alteration and addition. 83/1185 22, Avondale Road, Rayleigh. Addition of study and extension to lounge. 83/1192 26, Reotory Avenue, Rochford. Extension. 83/1205 Hawkwell Village Hall, Formation of disabled persons entrance Main Road, Hawkwell. and w.c., revision of kitchen layout. 83/1206 "Fair Dinkum", Hamilton Gardens, Hookley. Additions. 83/1208 50, Gladstone Road, Hockley. Extension to garage and formation of covered area. 84/1 SO, South View Close, Rayleigt Dining addition. 84/4 50A, Gladstone Road, Hockley. Formation of covered area. . 84/28 62, Parklands, Rochford. Rear lounge extension. 84/29 2, Rettendon Close, Rayleigh. Take out window and replace with double glazed patio doors. 84/37 9, Queen Elizabeth Chase, Rochford. Re—roofing. 84/3 8 15, Grange Gardens, Rayleigh. Rear extensiob. 84/41 16, Selbourne Road, Hookley. Carport. 84/42 21, St. Thomas Road, South Fambridge. Provision of inside toilet. 83/560A Mill House, Chelmsford Road, Conversion of existing house into Battlesbridge. three flats, extension and garage. 83/l022A 17, Cambridge Gardens, Convert part of carport to store and Hawkwell. cloakroom. 83/1202 Plots 46 & 47, Wedgewood Way, Hilltop Farm, Ashingdon. Two detached houses type A and Type C. 84/23 11, Malverri Road, Hockley. Pitched roof dining room extension.! 84/30 58/60, Castle Road, Rayleigh. Make an opening between two properti to make one property. P1 LEGATED BUILDING REGULATION DECISION•S APPROVALS/NXflN -— PLAN NO. ADDRESS DESCRIPTION W

84/43 16, Osbourne Avenue, Hockley. Alterations. 84/44 19, Hockley Rise, Hockley. Change bedroom to garage, and move internal wall. 84/63 7, Boric Avenue, Roohford. Lean—to greenhouse. 83/247A Aviation Way, Southend—on--Sea. New Clubhouse and squash courts.

83 /844A Maudelle, Rawreth Lane, Ra,yleigl Room in roof, ground floor extension.

83 /1047A 23/25, Bellinghani Lane, Change of use from residential to Rayleigh. offices, install internal toilet facilities and car park. 83/1 19OA Lane off Albert & Alexandra 32 No. dwellings and drainage. Road, Rayleigh (Plots 1—28 md. & 37—40 mci. 84/54 4, Farkiands, Rochford. Cavity wall insulation. S 84/59 200, High Street, Ct. Wakering. Cavity wall insulation. 84/60 249, Rectory Road, Hawkwell. Single storey rear extension and alterations. 83/1O78A 203, Lower Road, Hullbridge. Roof conversion and dctaehed garage. 83/1l77A 4, Lancaster Gardens, Rayleigh Single storey extension to rear. 83/992.A Townfield Lodge, Southend Formation of first floor to existing Road, Gt.Wakering. bungalow, new garage and internal alterations. 83/119Th Site adj. 21, Church Road, Barling. Erection of detached house. 84/13 48, Banyard Way, Hawkwell. Rear extension to living room. 84/34 139, Ashingdon Road, Rochford. Strip and re—tile roof. 84/61 56, Orchard Avenue, Hockley. Add garage. 84/64 38, Oak Walk, Hockley. Conservatory. 84/65 262, Rectory Road, I-tawkwell. Add two storey side extension. 84/66 30, Orchard Avenue, Hockley. Extension comprising a conservatory (non—habitable). 84/71 1, Canewdon Road, Ashingdon. Re—roofing. 83/ll68A 34, Lower Lanbricks, Rayleigh. Single storey extension. 83 /997A Mallaig, Lower Road, Hockley. Side extension and amended design of front dormer and entrance porch. . 00933' DELEGATED BUILDING REGULATION DECISIONS

• PLAN NO. ADDRESS DESCRIPT ION

84/7 29,Poplars Ave., Hawkwell Conservatory/Sun lounge 84 / 19 57, Mapledene Ave.,Hullbridge Garage/Carport 83/1210 2 Brook Close Rochford Conservatory (Glass) 83/ 109 IA "Foxhill" Barling Rd.G.Wakerin Garage & add.to exist.approved first floor extension 84/40 4, Oakwood Rd., Rayleigh Rear extension 83/1116A 31 Ashcomb, Rochford Rear s/s extension 83/ 1149A 88 Little Wakering Rd., Rear ground floor extension Gt. Wakering 83/114OA 20, Sandhill Rd., Rayleigh Extend bedrooms in roofspace 84/36 20, Silverthorn Close,Rochford Extend exg. bedroom into ext.frontbay 223, Main Ed., Hawkwell Erection of brick chimney stack and flue to ex.house 83/1OJ1A "Woodclose" Broom Rd.,Hu1lbrid e Roof conversion 84/51 Harcourt Lodge,Rayleigh Downs Re—tiling of roof Rd., Rayleigh 83/914A 49, Hillcrest Ave., Hulibridge Ex.to 1st floor bathroom & G.F. alterations 83/1122A Land adj.no.14,London Hill, Rayleigh (behind Employment 2 New Private Houses & 2 Exch).

0003 U; S U PP L EM N T AItY S C H E D U L E

PLMIIQING SERflCES COTUAITTEE — 8th MARCH. 1984.

i. rtoC/62/82 Outline application for Residential Development and Public Open Space use with access through Grested Court. South of East Street and East of South Street, Boohford. N.B.C. Estates (Ashingdon) Ltd. (Total Area 18.41 acres — 10.50 acres of Housing and 7.91 acres of Qpen Space).

This proposal was referred to the Secretary of State at the Department of the Environment as development departing from the provisions of the approved development plan in accordance with the decision of the Committee at Minute 10/1983. The Statement of Issues provided to the Department contained a description and planning history of the site and argued the planning considerations and merits against the background of the Rochford. Town Centre Beport, the contribution the site would make to future housing needs and long term green belt boundaries and the ability there would be to bring forward for development some residentially allocated land so far devoid of acceptable access. Details ci' all representations received against the development were recorded as were details of a publio meeting held on the 12th January, 1982. The Council's responses to those representations were summarised and finally a decision of oonditional approval was recommended.

The Town and Country Planning Development Plans Direotion 1981 which lays down procedures to be followed where a boat planning authority wants to approve a planning application whioh would materially depart from the provisions of the approved. developm.ent plan, allows the Secretary of State to act in one of three ways. He may:—

(i) restrict the grant of permission;

(ii) require reference of the application to himself for decision (usually following a public local inquiry);

(iii) decide that he should not intervene — (which means that the local planning authority are authorised to decide the application as they see fit). In this case the Secretary of State has decided not to intervene (a copy of the letter oonveying that decision is attached — Appendix A).

The application therefore now falls to be determined and in accordance with the details at Minute 10/1983 the decision should be subject to the following conditions;—

—1--

000339 . 1.(a) Approval of the details of the siting, design and external appearance of the buildings, the means of access therefore and the landscaping of the site (hereinafter called tithe reserved matters"), shall be obtained from the local planning authority; (b) Application for approval of the reserved matters shall be made to the local planning authority within three years beginning with the date of this outline permission.

2. The development hereby permitted shall be begunon or before whichever is the later of the following dates:— (a) the expiration of five years beginning with the date of this outline permission;

(b) the expiration of two years from the final approval of the reserved matters, or in the case of approval on different dates, the final approval of the last such matter to be approved.

3. The proposed junction onto East Street shall be laid out in accordance with application plan no. 1752 : 1, dated January, 1982.

4. A clear visibility splay on the traffio approach side (east side) shall be provided as shown on application plan No. 1752 : 1, dated January, 1982.

5. Concurrent with the submission of details of the matters reserved, details of the soil and. surface water sewers to be provided. (including outfalls) shall be submitted for approval by the local planning authority.

6. The buildings shall be so constni.cted as to provide sound attenuation in accordance with a scheme to be agreed with the local planning authority before the development is commenced.

The deoision at Minute 10/1983 also accepted that the design end layout of the development should generally be in accordance with the Design Brief set out in the report to the Committee on the 30th November, 1982 and that such brief and any other appropriate requirement should be the subject of a legal agreement. The Design Brief was appended to the Statement of Submissions and is reproduced as Appendix B to this report.

In view of the need to complete a legal agreement in advance of the conditional planning permission, I suggest that the issue of the permission is delegated to me to allow the agreement to be completed to the satisfaction of the Solicitor to the Council.

000349 The grant of the conditional outline planning permission will allow discussions on the details to proceed. The submission of a detailed layout will then provide for the fullest consultation to be afforded to local interests and residents. Such consultation should include public meetings as well as extensive personal contact and local publicity.

RECOI4MEthIDKD That:

(i) decision of conditional approval to planning application 1100/62/82 in accordance with the conditions 1 — 6 quoted above be delegated to the Director of Town Plannfng to be exercised concurrently with the completion of a legal agreement to the satisfaction of the Solicitor to the Council;

(ii) close consultation on the details of the scheme shall take place with affected residents and appropriate representative bodies.

2. Developments by Government Department - Circular i/u

I have received the following notifications of proposed developments under the provisions of Circular 7/77 — Development by Government Departments. The details have been submitted by the Property Services Agency who ask for the Council's comments as soon as possible as both proposals are urgently required.

(a) 1100/94/84/GD - Erect Automatic Weather Station at Landwiclc Meteorological Office

The proposal involves enclosing an area 17M (56ft.) square adjacent to an existing aneomometer tower with 900mm (3ft.) high post and. wire fencing and. laying cable , end small herds tends for meteorological instruments. No buildings are involved.

(b) ROC/95/84/GD — Erect Control Office, Courtsend Battery, Foulness Island.

The proposal involves the demolition of an existing mess and. store building of timber construction and the erection of a new replacement building of brick construction alongside. The proposed building measures 15.3M (5oft.) x 5.40CM (l7ft.9ins.). Improvements are also to be made to the parking area serving the building.

EECUJ4N}ThATI0N

I recommend that the Property Services Agency be informed that the F\ Council has no comment to make on both proposals.

—3—

000341 ONcA APPENDIX A

Departments of the Environment and Transport Eastern Regional Office Charles House 375 Kensington High Street London W14 8QH Telephone 01-603 3444 ext — The Director of Lagal Services Your reference Rocliford District Council MB/JD,ROC/62/82 Council Offices 0t reference South Street E1/5218/219/7 ROCHYORD Date IBW /ZJanuary 1984

Sir

TOWN AND COUNTRY PLANNING (DEVELOPMENT PLANS) (ENGLAND) DIRECTtON 1981 PROPOSED DEVELOPMENT OF LAND AT THE REAR OF SOUTH STREET, ROCUFORD: APPLICATION .ROC /62/82

1. 1 am directed by the Secretary of State for the Environment to refer to your letter of 19 October 1983 and to the Department's direction of 9 November 1983 in relation to the application to develop land at the rear of South Street, Rochford

2. The Secretary of State has now decided, on the information before him that he should not intervene and therefore the local planning authority are hereby authorised to decide the application as they think fit. In doing so they must comply with any Direction under Article 10 of the Town and Country Planning General Development Order 1977 which is (or has been) given by virtue oil Article U.

3. A copy of any permission which way be granted by the local planning authority should be sent to the Department in accordance with paragraph 9 of the 1981 Direction.

am Sir Your obedient Servant :ROcHFOPDDC CH'F EXeCUTIVE j C D CHILD :1_I a — — - C

000an APPENDIX NO. B

3.00. DESIGN. BRI'

3.01. Introduction

The site is situated on the south—east edge of the town of Rochfoth. Part is allocated for residential development in the approved review of the County Development Plan.

Eochford is considered to be one of the best preserved historic manet towns in South Essex, with the town centre being desiniated a conservation area. The close prcxir.ity of the site to this area necessitates that a hi staniard of layout and des1 is achieved, and this Design Brief has been prepared accordingly. This Design Bref acts as a veb.,..cle for the planning authority to set out what tney consider the most important features of the site to be developed, provides guidance for, developers on any particular constraints which affect the site, and indicates requirements for the development. It will be the responsibility of the developer to produce a detailed scheme which satisfies the basic criteria and meets the approval of the local planning authority.

3.02. Existnr Features

(Appendix The site lies to the east of South Street, Rochi'ord (shown on location plan). South Street rises up to the town centre' and contains some of One) the finest buildings in RochIord. To the east the site is bounded by proposed playing fields and arable land, and to the north by grounds at the rear of some historic buildings in East Street. The total area of the land for potential development is approximately 10.5 acres.

3.03. Topo2'anhy

The site slopes down gently from the north to the south. There is a greater change in level within the southern area of the site with a fall of approximately O.6m along the plot line north of the pond, and a further drop along the plot line south of the pond. The ground drops down to the west edge of existing farm sheds, which continue a ditch line running NNE near the eastern site boundary.

—l — 000343 3.04. Trees end Redgerows

(Appendix The site benefits from a number of mature trees and hedgerows. Two) Priority will be given to the preservation of those trees considered to be of a high quality, which are located within the geoundo of the District Council and in the Health Authority's land (a detailed tree survey is available from the District Council). The hedgerow along the eastern boundary of the site should be retained as an edge to the development.

Two further hedgerows transversing the southern area of the site are less important. Within tins southern section there is an existing pond, surrounded by small trees, this feature could be revitalised as part of the new development.

3.05. Views

The easterly prospect over the playing fields is the principal view worth considering. It will, therefore, be necessary within other areas of the development to create attractive internal news. Aspects into /7 the site from South Street and East Street are limited by existing buildings, however, where they do occur it will be necessary to ensuf that the proposed development is as unobtrusive as possible.

3.06. Walls Two red brick wails transverse the west seotion of the site. If possible these should be wholly or partly retained. The wall which forms the rear of the properties in South Street should also be retained for its visual and screening effeots.

3.07. Noise Contour The 40 NNI noise contour from Southend Airncrt affects the majority of the site. This will necessitate most housing units being sound insulated.

3.06. Pnncitles of Development

The proposed layout should. provide a. visually satisfactory environment, creating a series of contrasting and attractive spaces. The genera]. principles of Essex County Council's "Design Guide for Residential Areas1' should be followed throughout the development.

The average density should be in the region of 13/15 units per acre. Diversity in the density of development could. be achieved with different parts of the site being developed at medium and high densities, balanced by low density areas. This would provide a variety of house design creating visual interest, which is needed in new estate design. In higher density areas two storey development should be located as close as possible to the footpath, this will provide an adequate height to width ratio along the 'street'. Where building frontage is not possible then 2m high walls may be required to enclose spaces. —2— . 00U344 The District Council accepts that the accommodation for elderly people at Grested Court could be affected adversely by reasons of noise and general disturbance resulting from the upgrading of the access road. The Council has decided that replacement accozmnod.ation for the elderly shall be provided elsewhere on the proposed estate and that Gres ed Court shall remain in housing use but as general purpose accommodation. The Council may also wish to include additional municipal housing within the area.

The layout should ensure that boundaries to communal open areas and the proposed playing fields are given special consideration. Private areas should not abut public areas. Where this cannot be achieved, above eye level walls should be provided by the developer to screen private areas from public spaces.

3.09. Access

The County Council is the Highway Authcrity and is responsible for the adoption of the highways.

Vehicular access to the site will be from East Street, through the northern boundary of the site at Grested Court. The main access road will fell into category 3 "Intermediate Access Road" as described in. the 1930 "Desige Guide for Residential Areas : Highway Standards."

3,10. Peaetrian flows

Pedec:nan accesses to the sIte should be consdered via Qtzys Lane, th.rougi the grounds of the Council Offices, ann from the present access to Orcnard Farm.

3.11. PlantIng and Oten Soace

Retenticn of existing landscape features, as far as possible, will reduce the amount of new planting which will be necessary.

The existing hedgerow along the eastern boundary may need to be reinforced, and extended along that edge of the development. Additional tree and shrub planting will be provided, where required, to complete spatial enclosure. It is suggested that an estimate of £250. per plot should be allowed as a general guide. The County Planning Department is prepared to assist the developer with advice on suitable landscaping treatment.

3.12. Materials

South Street illustrates the high visual quality of the historic town; in creating this quality, decii p]ays a major part as does the restricted range of vernacular materials. A development of the size proposed on this important site must therefore use materials appropriate to the location. The range of 'local' materials ig red or gault bricks, rendering, white or black horizontal weatherboarding, plain clay tiles and slates.

— — As a guide to the quality required, the developer should aflow for at least 5C of the housing units to be built in proper clay facings, i.e. non-fletton, as should all boundary walling that fronts onto the public zone. The roofspace is equally ixxiportant, and allowance should be made for 5C% of houses to be in clay plain tiles, with a minimum 450 pitch used throughout the development. The use of flettorz facings and concrete tiles can be incorporated within the scheme, with white render and the better quality facings arid, tiles, being used on areas adjacent to the Conservation Area and. key locations within the site.

3.13. floorsca'pe Within housing areas the visual appearance of roads, footpaths and drive surfaces is of paramount importance in establishing a scale and the following requirements are aimed at creating this character: Type 4a roads should be paved in rectangular chamfered edge concrete blocks (to approved colour and specification). Standard black top surfacing will be permitted only on Type 3 roads. Thcnosed in-situ concrete roads will not be permitted. Private drtves should be gravel surfaced, where necessary; this can be stabilised by lay±ng with a clear binder. Adopted footpaths adjacent to carriageways should be to current approved specification, with hi stone content in the weanng course.

3.14. Chimney Stacks Kew speculative housing to date has incorporated very few chamey stacks. The lack cf chintneys results in little future flenbility in the choice of fuels for heating. The construction of a chicisy on 'starter homes' would provide a good source of heating without a full central heating system, whilst a f!replace in a more expensive house is considered to be a selling feature.

Apart from this consideration, without chimney stacks, housing areas are losing 'brie aicyline interest which has historically been characteristic of the urban village. Developers should consider the chimney as being essential to the house desii and are encoura.ged to contact the Solid Fuel Advisory service for further information.

3.15. House ¶y-pes It is envisaged that a proportion of the site could incorporate low cost family housing, and single person accommodation. The math access to thd site is through the centre of the elderly persons accomnodation in Grested Court which will necesitate the relocation of this group within the site. The preferential position for this relocation would be within tbe less densely landscaped central 'garden' area of the west section with the lower car parking requirement for elderly persons accommodation reducing the visual dominance of the car in this attractive area. \$ -4- . 000346 — The buildings should reflect the vernacular character of the area. w The local planning authority will require the development to be of a hJ4i standard, in terms of siting, scale, form and material. 3.16. Qiy Li Area The site abuts the area of Quys Lane where current uses in some of the small single storey buildings are of a liit industnal. nature. The approved Review of the County Development Plan indicates the area to be primarily residential in character and provision should be made in any layout for the area to be served with vehicular access with a view to the use of the land where possible becoming residential. At the eastern end of Quys Lane it may be necessary to consider access being provided to the salk distribution point at Firtree Dairy if traffic management requirements include no parking or loading provisions in East Street.

4.00. PLA!HaNO QONSIDEECATIONS

Ny recommendation is made having regard to the following considerations:—

4.01. The need to increase the spending power near the town centre by encourarIng residental development and new employment as indicated in paragraph 6.4(iii) of the Rochiord Town Centre Report. 4.02. Allows the publicly held land. included in the apvlcation to be brouit forward for development as advocated by the Secretary of State (the land owned by the District Council is allocated for res1dential use in the approved development plan but lacks adequate access.) 4.03. Would prcvide for the improvement of the "Quys Lane" area and make possible the removal of the Orchard Pig Farm.

4.04. Makes a contribution towards the additional housing requirements of the Structure Plan. 4.05. Would make a new open space available to the public on the eastern side • of the development arid such open space would provide a green belt "stopper" against further pressures for development. 4.06. Would allow for possible provision of additional special housing for aged persons and single person households. 4.07. There would be a titakelt of green belt land but the majority of the land required to satisfy the demands of the Structure Plan will no doubt come from land currently within green belt. 4.08. There would also be a "take" of good quality agricultural land; however the development plan provides for some of the agricultural land involved to be used as extension to the Rocheway Youth Centre Playing Field, whilst the education authority has not pursued this use, the allocation gives an indication that a loss to agriculture has been ,[) . anticipated for some years. - 5 e W&347 a 4.09. The quality, character and density of the development has been W questioned particularly with reference to its compatibility with the existing buildings and character of the town centre and the possible loss of established trees; in this regard the Desii. Brief, included at paragraph 3 in this report, is recommended as providing a suitable range of policies for the control of the development.

4,10, The introduction of additional traffic movements must be acknowledged but a development wholly residential in character should not attract regular movements of large vehicles in numbers; it will no doubt be necessary to consider traffic management measures in East Street in due course, to reduce on Street parking. 4.11. Some critics have objected in principle to the loss of open land in the Roach Valley Conservation Zone; it must be accepted that the element of the application site which is currently zoned for residential purposes is not regarded as falling within the boundaries of the Zone and the loss of other land must be weaed against the considerations put forward in support of the development.

CLc4:: - _____

000348