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Annual Report 2020 State of New Jersey Office of the Corrections Ombudsperson ANNUAL REPORT 10/01/19 to 09/30/20 State of New Jersey OFFICE OF THE CORRECTIONS OMBUDSPERSON ANNUAL REPORT Table of Contents Introduction 3 Historical Perspective 5 Mission, Goals, and Objectives 6 Operating Procedures 7 Corrections Ombudsperson’s Staff 8 Accomplishments 8 Goal Assessment 9 General Information and Recommendations 10 Goals and Projects 21 Inmate Contacts Aggregated to Include All Facilities 23 Inmate Contacts Disaggregated by State Prison Facilities 25 Page 2 of 50 State of New Jersey OFFICE OF THE CORRECTIONS OMBUDSPERSON ANNUAL REPORT Introduction The Office of the Corrections Ombudsperson has successfully operated for forty-eight years. Throughout the year, staff continued to assist inmates, residents, attorneys, outside agencies, and the general public with matters relating to incarcerated offenders and committed sexually violent predators. The Department of Corrections (DOC) has an obligation to ensure that all persons committed to State Correctional Facilities and Residential Community Release Programs are provided with the custody, care, training, and treatment needed to prepare them for reintegration back into the community. Oversight by an independent body is essential to ensure the integrity of the system, administrative accountability, and to protect the rights of the incarcerated. The Corrections Ombudsperson’s role has a long and honorable tradition as a means of protecting against abuse, bias, and other improper treatment or unfairness. The Office of the Corrections Ombudsperson provides a concerned medium within which “State” sentenced inmates can seek redress for concerns that arise during incarceration regarding their living conditions, treatment, or any allegations of maladministration or inaction by correctional authorities. Serving as a designated neutral, the office will: ¨ Observe critical situations ¨ Conduct announced and unannounced inspections of state prison facilities ¨ Aid in the resolution of disputes ¨ Make viable recommendations as needed ¨ Advocate for fairness ¨ Serve as a source of information and referral Pursuant to mandates established by Assembly Bill 3979, this report contains information related to contacts received by this office from October 1, 2019 to September 30, 2020 and has been provided to the Governor’s Office, Legislature, and the Department of Corrections. The staff in this office continued to remain extremely busy handling the large volume of 14,105 total contacts received during this reporting period and addressing complaints and concerns of the incarcerated, their families, and other interested parties. This figure includes a total of 648 contacts received that pertain to residents housed in the Special Treatment Unit for committed sexually violent predators and 95 contacts regarding inmates in County Jail Facilities. An additional report regarding contacts related to the residents of the Special Treatment Unit will be provided with more detailed information. Contacts received regarding inmates housed in County Jails do not fall under the purview of this office unless they are state sentenced inmates that are participating in the Staying Connected Program in the Essex County Jail. All other contacts from Page 3 of 50 State of New Jersey OFFICE OF THE CORRECTIONS OMBUDSPERSON ANNUAL REPORT County Jail inmates are referred to the respective County Jail Director for review and any action deemed appropriate. The office staff consisted of one Corrections Ombudsperson, four Assistant Ombudspersons, one Management Assistant, one Secretarial Assistant III, and one Technical Assistant to receive, document, and address contacts pertaining to inmates housed in the 12 State Correctional Facilities, 13 Residential Community Release Programs, 1 Community Assessment Center, and the Special Treatment Unit for committed sexually violent predators. Staff have continued to promote safe and secure facilities, advocate for fairness and justice, and provide the incarcerated with an opportunity to be heard while remaining fair and impartial. The civilian and custody staff of the New Jersey Department of Corrections, University Correctional Health Care, and the Division of Human Services have continued to cooperate with this office during informal investigations and inquiries conducted as needed to satisfactorily address concerns of incarcerated offenders and committed sexually violent predators. Page 4 of 50 State of New Jersey OFFICE OF THE CORRECTIONS OMBUDSPERSON ANNUAL REPORT Historical Perspective Following the riots at Rahway State Prison, now known as East Jersey State Prison in Woodbridge, New Jersey, on Thanksgiving Day 1971, Governor William T. Cahill announced that a Committee of Inmates and a Select Committee appointed by his office had been formed. These two committees met on various occasions throughout the year to discuss and examine the concerns of the inmate population. In a special Thanksgiving Eve report (November 22, 1972) to the citizens of New Jersey, Governor William T. Cahill announced that significant progress in penal reforms had been accomplished. One of those reforms was the establishment of the position of the “Commissioner’s Ombudsman” who would report to the Chief Executive of the Department of Institutions and Agencies. The Governor believed that this would provide a mechanism for the continuing resolution of problems; and, with status appropriate to the requirements of the position, the Ombudsman would deal with issues that could not be resolved at the local administrative level and would look into unresolved personal complaints as they arose. On December 20, 1972, Robert L. Clifford, Commissioner of the New Jersey Department of Institutions and Agencies appointed the first temporary Ombudsman. For the next 40 years the Office of the Ombudsman grew from a one-person operation to a staff of 16, at its highest level. On July 12, 2005, Governor Richard Codey signed into law P.L. 2005, c.155, The Public Advocate Restoration Act, to be effective on January 17, 2006. The Department of the Public Advocate opened its doors on March 3, 2006. On July 1, 2006, the Office of the Corrections was formally transferred to the new Department. On July 1, 2010 the Department of the Public Advocate was abolished and the Office of the Corrections Ombudsman was transferred to the Office of the Governor and considered to be “in but not of” the Department of the Treasury. In the last forty-eight years, the office has been assisting and responding to the issues and concerns of State sentenced inmates and encouraging them to resolve their issues through positive remedies and informal mediation. The budget during this reporting period for the office is $784,000 and FTE remained at eight during this reporting period. Page 5 of 50 State of New Jersey OFFICE OF THE CORRECTIONS OMBUDSPERSON ANNUAL REPORT Mission, Goals and Objectives Mission 1. To investigate complaints, concerns or inquiries about alleged acts, omissions, improprieties and/or broader systemic problems; 2. To offer options, facilitate resolutions, informally investigate or otherwise examine inmate concerns and issues independently, confidentially, and impartially; 3. To investigate and make recommendations for direct action/resolution to correct situations of concern indicated by the incarcerated; 4. To supplement, but not replace, the Department of Corrections’ existing resources for conflict resolution between staff/institution/department and inmate; 5. To promote, through the independent impartial investigation process, higher standards of competence, efficiency and justice, and to ensure they are consistent with the overall mission, philosophy, and vision of the New Jersey Department of Corrections; 6. Serve as a source of information on correctional issues; Goals ! To provide a viable, responsible, and concerned medium by which the needs and problems of the inmate population may be addressed; ! To maintain sound, working relationships with all DOC, UCHC, and DHS staff and outside agency personnel; ! To establish an appropriate accountability system; Objectives ! To respond promptly, obtain and provide accurate information, deal honestly, and effectively with all individuals seeking assistance from this office; ! To maintain objectivity in all situations so that appropriate decisions can be made; ! To maintain a courteous, non-judgmental approach to the inmates and their family members; ! To maintain high visibility within the institutions in order to afford inmates an opportunity for necessary interviews, and to develop and maintain positive working relationships with both staff and inmates; ! To keep a pulse on the tone of the institutions; Page 6 of 50 State of New Jersey OFFICE OF THE CORRECTIONS OMBUDSPERSON ANNUAL REPORT ! To relieve the pressures, tensions, and hostilities that abound within the prisons by means of open communication; ! To ensure accountability to inmates and staff; ! To provide continuity of services to the inmate population and general public; Operating Procedures . ! The Ombudsperson or Assistant Ombudspersons are assigned to State Correctional Facilities, Residential Community Release Programs and the Special Treatment Unit as designated by the Ombudsperson. An Assistant Ombudsperson may be re-assigned temporarily or permanently to another facility or to cover any special or after-hours assignment. ! The inmate population has access to this office via toll free number 1-800-305-1811 or 555-555-5555 – by utilizing
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